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Basic Word 2007
If you are using other versions.In this workbook you will learn to: find your way around the Word environment create and save a document open and close a document enter and format text print a document create bulleted and numbered lists access sources of help Workbook conventions The instruction to choose Insert | Text | Symbol means choose the Insert tab. This material has been written to be used with Word 2007 on a University supported PC. . locate the Text group. and use the Symbol command in that group. you may find variations to features described.
4 3.3 2.1 2.2 1.2 Bulleted and numbered lists Styles 9 9 9 5 Shortcut keys 5.4 1.5 1.7 1.5 Formatting text Selecting text Deleting text Moving text Copying text 7 7 7 8 8 8 4 Formatting Paragraphs 4.2 2.3 1.Contents 1 Introducing Word 1.1 3.4 2.2 3.7 2.1 1.3 3. Maximise and Close Commands Status bar 1 1 1 1 1 2 2 2 2 2 Working with documents 2.8 Creating a new document Entering text Inserting text Saving a document Closing a document Opening a document Moving around a document Printing a document 4 4 4 4 4 4 5 5 5 3 Working with Text 3.6 2.1 Getting Help 10 10 .5 2.6 1.1 4.8 Starting Word Word controls The Ribbon Office Button Quick Access Toolbar Title bar Application Minimise.
1. by choosing Word Options… You use the Office Button at the top left of the screen to: 1 . These are controlled using either the mouse or keyboard. should you wish to learn more. and each tab is broken down into groups of controls. open and print documents change how the application behaves. Whilst carrying out some tasks. Once completed. further task-related tabs may appear. The most common tasks are performed using commands on the Home tab.Basic Word 1 Introducing Word This workbook introduces the basic skills needed to produce a document using Microsoft Word 2007.4 ▪ ▪ Office Button create. save. Word will launch and a new document will automatically display. which opens an additional floating dialogue box on screen. It is divided into task-related tabs. To start up Word: 1. called commands. 1. Pressing the ALT key on the keyboard shows the keys to use – this feature is referred to as Key Tips. Office Button and Quick Access Toolbar. which consists of three parts: the Ribbon.3 The Ribbon The Ribbon is the primary means of carrying out tasks. it is recommended that you take the Introduction to Word course. 1.1 1 Starting Word Select Start | All Programs | Text Processing | Microsoft Office Word 2007.2 Word controls Most of the controls you need to use are at the top of the screen. There are several types of commands: ▪ ▪ ▪ ▪ Buttons to click Drop-down lists Tick boxes Galleries of choices Dialogue launcher Some groups include further commands accessed through a Dialogue Launcher.
Document2.8 Status bar The left hand side of the Status bar provides information about the current cursor position such as page and section number. You will find this option in the drop-down list. The right hand side of the Status bar provides access to different ways of viewing the screen and to the Zoom controls. the Title bar will display Document1. the title of the section. When you scroll through a document the vertical scroll bar displays the page number and. 1. the number of words in the document and what language is in use. 2 . allowing you to do these tasks quickly.1 Scroll bars Drag the scroll bars to move around a document.Basic Word 1. if you wish. select the small drop-down arrow and choose your command. etc: . the Quick Access Toolbar contains commands for Save. Until a document is saved and named.7 Application Minimise. 1. If it’s not on the list. where headings have been formatted as such.5 Quick Access Toolbar By default. choose More Commands… The Quick Access Toolbar can also be moved below the ribbon.6 Title bar The Title bar displays the name of the active document. You can customise this toolbar by adding your most frequently used commands. Undo and Repeat. Maximise and Close Commands Makes the window smaller Used to switch between a full screen and smaller window Closes the application Minimise Maximise/Restore Close 1.8. 1.
8. The default view is Print Layout and this is most commonly used when working with documents.2 View icons These are used to provide different ways of viewing a document: Print Layout.8. Full Screen Reading. 1.3 Zoom slider Used to zoom in and out of a document: it at a selected zoom level. . Outline and Draft . Web Layout. allowing you to view 3 .Basic Word 1.
2. which is the default location. e.5 1 Closing a document Choose Office Button | Close. There is a quick link to this at the left of the dialogue. when required.1 Using Save As The Save As command allows the document to be saved with a different name. To start a new paragraph or where text is required to start on a new line.2 Entering text When using a word processer. 3 Click Save. leaving the original unchanged. Similarly it will automatically start a new page. so that it is compatible with Word 97-2003. Click on Blank Document and choose Create. This allows you to type in an appropriate name for your document and choose a location to store it in – usually My Documents. 2. To close the application. there is no need to press Enter at the end of every line. 4 . 1 2 Choose Office Button | Save. and/or a different location. choose Office Button | Exit Word or click on the application close button.g. Save As also allows you to save documents in different formats.3 Inserting text Text can be inserted by clicking at the appropriate point and using the keyboard to enter the new text. When you save in future.4 Saving a document It is a good idea to save early and to save often. as the software will automatically continue with the text on a new line. 2. you must press Enter .Basic Word 2 Working with documents 2. Word will automatically save your document with this name and will overwrite the previously saved version. The first time you save a new document the Save As dialogue will appear. Do not use punctuation marks when naming a file.4. This is called Word-wrap.1 1 2 Creating a new document Choose Office Button | New. 2. otherwise you run the danger of losing your work. 2. This closes the document but not the application.
Click Open. Click on the arrow next to Print and choose Print Preview.7 Moving around a document With simple documents. When using the mouse.6.Basic Word 2. reference material. choose Office Button | Open. Untick Magnifier to cancel this mode. 5 .8 1 2 3 Tip: Printing a document Select Office Button | Print. To view several pages at one time. To save paper when printing draft copies. the scroll bars may also be used (see Section 1. If you have several documents open at one time you can switch between them by selecting the required file on the Taskbar at the bottom of the screen: 2. the mouse or arrow keys on the keyboard are the primary ways of moving around.1). click on Two Pages 4 . For classroom printing Name should be set to Classroom. Select the appropriate printer name. 1 2 3 Choose Office Button. Click OK to send your document to the printer. navigate to the appropriate drive and click on the file you wish to open.8.6 1 2 3 Tip: Opening a document To open a previously saved file. In the Open dialogue box. The document will appear on screen. Useful keyboard commands: Page Up/Page Down Home and End Ctrl + Home/End Ctrl +Up/Down Arrow Ctrl + Left/Right Arrow Scrolls up or down a document one screen at a time Moves the cursor to the beginning or end of a line of text Moves the cursor to the beginning or end of a document Moves the cursor to the beginning or end of a paragraph Moves the cursor one word to the right or left 2. By default clicking on the document will switch magnified view on/off. 2. To close the Preview window click on Close Print Preview.1 Using the Print Preview window It is good practice to check the layout of a document before sending it to the printer. Note the print options available. Scroll through the document to examine the layout. etc you can print multiple pages per side by setting the Pages per sheet option in the Print menu.
Basic Word Task 1 Write a few paragraphs about yourself. Use keyboard strokes to move to the beginning and end of each paragraph. Use the mouse to place your cursor within the document. 6 . return to Print Layout view. Use keyboard strokes to move to the beginning and end of the document. You could include paragraphs on: 2 3 4 5 6 7 Your school Previous jobs Use the View icons to switch between the different views. Put your name at the top of the document. Save the document in My Documents as aboutme and close it. Look at your document in Print Preview. When done.
1 Formatting text Text within a document can be formatted using the Font buttons on the Home tab: Hover your mouse over each button to discover its function. You then click on the appropriate formatting button.1 The Mini toolbar When you select text. 1 Select the text. size and colour. select the text and click again on the button. Note that formatting includes bold.2. Before any changes can be made. To remove unwanted formatting. click on Select in the Editing group and choose Select All With your mouse. click and drag over the required text To select the whole document To select a portion of text 3. 7 . Word displays a mini toolbar offering a group of the more commonly used font and paragraph commands. The mini toolbar appears faded to allow an unobstructed view of the selected text. To select One character to the right One character to the left To select a word To select a line Do this Press SHIFT+ RIGHT ARROW Press SHIFT+ LEFT ARROW Double click on the word Click in the left-hand margin at the beginning of the line – when pointing in the margin the cursor changes to an arrow that points to 1 o’clock: To select a paragraph Double-click in the left-hand margin beside the paragraph or triple-click anywhere within the paragraph On the Home tab. italics and underline as well as changing the font type.Basic Word 3 Working with Text 3. the cursor must be moved to the appropriate position and the text selected.2 Selecting text Text must usually be selected before making any changes. 3. This saves time if you are working on a different tab and don't want to switch to the Home tab to perform font related tasks.
select Home | Clipboard and choose Cut: .4 Moving text Text can be moved by cutting it from one area and moving it to another.g. Use the Undo button to restore the deleted text. e. – My School. Paste the text. then press Delete.Basic Word 2 When you point the cursor at the mini toolbar. To delete larger amounts of text. 3. This is a twostage process. 3. select the text you wish to move. Make them italic and change the font size of each sub heading to 14pts. To paste the text. Select the second paragraph and delete it. This removes the text and places it on the Clipboard. it becomes solid and you can choose a command to use. Change the font size to 16pts. Save the document. To cut. Task 1 2 3 4 5 6 7 8 Open your aboutme document. the text must firstly be selected using one of the ways described above. Make your name Bold.1 The Undo button Should you make a mistake. Move the second paragraph above the first paragraph. using To copy text. 8 . known as cutting and pasting. 3. such as accidentally deleting text. select it and choose Home | Clipboard | Copy: the method described above.5 Copying text . click where you want to insert it and choose Home | Clipboard | Paste: . the Undo button on the Quick Access toolbar will restore it.3 Deleting text The Backspace key deletes text to the left of the cursor. The Delete key deletes text to the right of the cursor. 3. Add a sub heading to each paragraph. My Jobs.3.
To end the list. which can be accessed from: http://www. size.such as font name. press the Enter key.york. press Enter twice or click on the Numbering button again. Task 1 2 3 Justify all of the paragraphs in your aboutme document. colour. Change the line spacing of all of the paragraphs to 1.1 Creating a numbered list 1 2 3 Click Home and choose the Numbering button: number 1 will appear. These can be applied by clicking in the paragraph and using the appropriate buttons on the Home tab: Hover your cursor over each button to discover its function. indentation.uk/it-services/training/materials/ 9 . Styles are available on the Home tab. Once you feel more confident with Word. tables and lists. paragraph alignment and spacing .2 Styles Styles are a named collection of formatting instructions .5.that can be applied to headings. paragraphs. 4. spacing. The second line will begin with a number 2. Type in text for the second point and so on until done. At the end of the document type the following as a numbered list: My Parents My Grandparents My favourite food My favourite books My favourite films 4. Further options are available when you click on the Paragraph dialogue launcher.ac. in the Paragraph group. Information is available in the Word 2007 workbook. it is highly recommended that you find out more about styles.1.1 Bulleted and numbered lists 4. A Type your text and when done. characters. etc.Basic Word 4 Formatting Paragraphs The appearance of paragraphs in a document can be changed by applying formatting options such as alignment. Note: Bulleted lists are created using the method described above and choosing the Bullets button in step 1.
The following table provides a few of the more common shortcut keys. Ctrl + B Ctrl + I Ctrl + U Ctrl + Shift + < Ctrl + Shift + > Ctrl + C Ctrl + X Ctrl + V Ctrl + Home Ctrl + End Ctrl + A Ctrl + Z Ctrl + Y or F4 F1 Makes selected text bold Makes selected text italic Makes selected text underlined Decrease font size Increase font size Copy the selected text or object Cut the selected text or object Paste text or object Move the insertion point to the beginning of the document Move the insertion point to the end of the document Select the entire document Undo the last action Redo the last action Opens Word Help For a complete list of quick keys search the Help menu (press F1 on the keyboard) for Keyboard shortcuts and follow the associated hyperlink. 5. Click on Microsoft Office Word manual when you click on Show Table of Contents 10 . you can also access a help .1 Help Getting Help to browse or search for help. Note you can also create your own shortcuts. Word provides a number of ways of accessing help. In this dialogue. One or more keys must be pressed at the same time to complete a task.Basic Word 5 Shortcut keys A number of frequently performed tasks can be accomplished using keyboard shortcuts.
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