NYS PM Community of Practice and PMI UNY Chapter

Professional Certification for Project Managers: Options and Preparation Recommendations

A Government Technology Conference Partners in Learning Event September 22, 2005

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Agenda PMI and the Upstate NY Chapter
• Diana Pinto, PMP - NYS Thruway Authority
- VP Communications and Publicity, PMI Upstate New York Chapter

PMI Certifications
• Jon Haverly, PMP - Keane, Inc.
- VP Education and Certification, PMI Upstate New York Chapter

PMP/CAPM Preparation Panel Discussion
• NYS and Private Industry Certified Professionals
- Facilitator - Jonathan Blake, PMP – Keane, Inc

PMBOK – Third Edition
• Jon Haverly, PMP – Keane, Inc.

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PM Competencies
Enhances growth opportunities
• Future company leaders • Process applicable across all industries and professions • Build a reputation and network

Create high visibility for successful project results
• Improved relationship with organization leadership and stakeholders

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PM Approach
Aligns project execution with organizational strategy
• Project management yields a high return for the organization • Project management is seen as a strategic imperative

Project management helps ensure consistent, predictable and successful project outcomes through:
• Proper planning • Refined resource projections • Structured performance measurement • Expanded communications • Improved risk management

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Project Management Institute
One of the fastest growing professional organizations in the world Support activities include: • Sponsor events & training • Professional development & networking • SIG’s (Special Interest Groups) • Education and knowledge acquisition • Career advancement and professional standing • Administer the PMP & CAPM exam • PM Network Magazine

Website: pmi.org

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and the Project Management Professional (PMP®) credential program. 6 .PMI today Membership represents a truly global community with over 100. the nine disciplines a project manager must master.000 professionals. representing 125 countries. The Institute maintains the Project Management Body of Knowledge (PMBOK).

000 160.053 17.483 123.406 4.059 25.035 86.356 7.803 12.000 140.503 3.545 3.000 19 19 19 19 19 19 19 19 19 19 20 20 20 98 00 02 04 96 94 92 90 88 86 84 82 80 Increasing Membership 153.699 5.413 8.000 0 2.272 5.000 PMI Membership Growth Since 1980 7 .PMI Members 100.883 6.000 80.570 7.000 20.000 60.744 8.817 9.905 5.101 54.998 70.333 43.000 40.000 120.698 99.004 31.363 4.

on budget.000 IT projects 1994 Project time overruns (over original estimate) Project cost overruns Project success rate (on time.Chaos Report Update Findings from the study of 30. 2001 8 . within scope) Failed 222% 2003 63% 189% 16% 49% 28% 31% 23% Source: Standish Group International – CHAOS Chronicles.

the longer a PMO is in existence.Increased Success Percentage of PMO’s That Report Increased Project Success 65% The age of a PMO has an increasing effect on improving project success. 37% 1 year old PMOs 5 year old PMOs Source: 2003 PMO Survey by PMI and CIO Magazine 9 . the more likely a company is to track project success. Furthermore.

PMP Certificate Highest Paying IT Certifications (Premium Pay as a Percent of Base Pay) PMP Certified IS Sec urit y Professional Orac le Cert ified Professional Cisc o Cert ified Net work Professional Mic rosoft Cert ified Db Administ rator 16% 11% 11% PMI’s Project Management Professional (PMP®) certification is the most valued certification in the IT field 10% 10% Source: 2003 Foote Partners LLC – Certifications Pay Index 10 .

000 75.000 15.000 45.000 85.000 1998 1999 2000 2001 2002 2003 2004 11 Total PMPs .000 35.000 95.000 25.PMP Certifications Growth in PMI PMP® Certification 105.000 65.000 55.000 5.

you are invited to join a chapter in your area. Currently there are over 240 chartered and approximately 20 potential chapters geographically dispersed over 67 countries. 12 . Ongoing professional development is a key benefit to membership and is supported at the chapter level through activities. and educational programs. meetings. Chapters advance the mission and objectives of PMI by promoting professional standards and practices.PMI Local Chapters As a PMI member. Chapter membership puts you in contact with a local "network of expertise" and ongoing opportunities for face-to-face contact with peers from a wide variety of organizations and industries.

The UNY membership is comprised of about 350 professionals from dozens of companies and a wide variety of industries. The diversity of the UNY Chapter provides an environment for learning about all aspects of project management and networking across industries. 13 . Incorporated 2001.UNY Chapter History The Project Management Institute Upstate New York Chapter was founded in 1977. This chapter is the seventh oldest of the 240 chartered chapters throughout the world.

UNY Strategic Plan Effort Vision: To be a recognized leader in promoting professional project management within the business. and government communities of Upstate New York Developed mission with specific goals & measures 14 . education.

UNY Chapter Mission To serve Upstate New York project management professionals by: Advancing the project management profession Fostering project management best practices Providing project management networking opportunities Serving as a resource for PMP certification 15 .

UNY Membership 500 450 400 350 300 250 200 150 100 50 0 2002 2003 2004 2005 Total UNY Members 325 235 140 175 16 .

Membership: Eileen Armstrong Treasurer: Matt Beekman Assistant Treasurer: Mike Peters VP. Special Projects: Kathy Martucci Secretary: Bruce Oswald 17 . Communications and Publicity: Diana Pinto VP. Kenny VP. Education and Certification: Jon Haverly VP. 2005-2006 Officers: President: Norine A. Programs: Karen Huggins VP.Upstate New York Chapter Board comprised of 11 volunteer positions elected for two year terms.

Facilities & Reservations: Susan Mardon & Karin Silvernale 18 .Committee Members The Board is supported by committees: Communications & Publicity: Lisa Richardson Special Projects: Kris Sprague Education & Certification: Lari Greenleaf & Randy Peet Programs .

UNY Local Chapter Supports Advancement of PM profession through: Monthly dinner meetings PMP Preparation Workshop Job posting service Quarterly Newsletter: UNY Baseline Chapter library 19 .

construction project Meet at Italian Community Center on Washington Ave Ext in Colonie Dinner begins 6pm Presentation ends 8pm 20 . September-May (except December) May meeting agenda.Monthly Meetings 3rd Wednesday.

between Iraq and a hard place Nov 16.Benita Zahn speaking on “Getting More Joy from Life” Apr 19.Construction tour 21 .Baghdad.Conflict Management Feb 15.Reflections of Organizational Change Mar 15.Portfolio Project Management May 17.Upcoming Meetings Oct 19.Project Management as a Strategic Partner Jan 18.

pinto@thruway.ny.Next Steps Local Chapter Website: pmi-uny.state.org Diana.us Questions??? 22 .

Project Management Institute PMI Certifications 23 .

pmi.Two Levels of PMI Credentials PMP – Project Management Professional • Experienced PM’s CAPM – Certified Associate in Project Management • Project team members • Early stage project management practitioners who will use the CAPM as a stepping stone to the Project Management Professional (PMP®) • Students at either the undergraduate level or graduate level More information at www.org 24 .

the individual have the PMP credential. 25 .Why Certify? Many corporations require that for individual advancement within the corporation or for employment.

not just performed Change #3: Project Contact Info will be Collected to Verify Your Experience. 2005 the PMP Exam will be based on the PMBOK Third Edition. 26 .PMP Certification Changes Starting in September. there will be numerous other changes to the PMP Certification Process. Change #1: The Passing Score on the PMP Exam will be Increased to 81.7%. Change #2: The Bar for Exam Eligibility will be Raised Significantly • Must have led and directed tasks. In addition.

Qualifications for PMP/CAPM Education Experience Exam Code of Professional Conduct 27 .

28 . Experience documented does not date back farther than six year from date of application.500 hours of PM experience.PMP Education & Experience Category 1: Baccalaureate or equivalent degree Experience documented dates back at least 3 years from date of application. Months of experience documented is at least 36 (not counting overlaps and gaps). 35 contact hours of project management education. Experience documented totals at least 4.

PMP Education & Experience Category 2: High School diploma Experience documented dates back at least 5 years from date of application. Experience documented totals at least 7. 29 . 35 contact hours of project management education. Months of experience documented is at least 60 (not counting overlaps and gaps).500 hours of PM experience. Experience documented does not date back farther than eight years from date of application.

500 hours of PM experience OR 23 hours of project management education. 30 .CAPM Education & Experience High School diploma Experience documented totals at least 1.

Contact Hours for Education 31 .

Application Process Can apply for PMP online! Application Form • Total hours spent in the 5 PM process areas Experience Verification Forms – one for each project • • Hours spent in each of the 5 PM process areas Summary of deliverables you managed for that project Project Management Education Form 32 .

Exam Costs PMP Exam fee: PMI member non-member CAPM Exam fee: PMI member non-member $225 $300 $405 $555 33 .

The Exams PMP • 200 multiple choice questions • 4 hours to complete the exam CAPM • 150 multiple choice questions • 3 hours to complete the exam 34 .

Continuing Certification Requirements PMP • 60 PDU’s within a three year cycle • OR retake the Exam CAPM • Good for 5 years • No recertification. must retake the CAPM Exam or apply for PMP 35 .

Obtaining Professional Development Units Attending Formal Project Management Education Leading Formal Project Management Education (PMI UNY Prep Class!) Attending PMI UNY Chapter Meetings Volunteering for PMI UNY Board or Committee position Professional Experience Author or co-author a published PM article Speaker on a PM topic 36 .

PMP/CAPM Resources PMI: www.pmi.org • list of Registered Education Providers • book store • UNY PMI Chapter PMP Prep Classes • UNY PMI Chapter Library 37 .

PMP/CAPM Resources Rita Mulcahy’s Exam Prep (www.com) Pearson Education’s Passing the PMP Exam Andy Crowe’s “How to Pass the PMP Exam on the First Try” PMStudy.com) Crosswind’s PMP Certification Exam manual (www.crosswindpm.com (sample tests) PMP_CERT – Yahoo! Discussion Group 38 .rmcproject.

Thank You! Questions? 39 .

PMP. PMP. CAPM. Keane. Gartner Group • Jim Duncan. Keane. PMP. Inc. PMP.Test Taking and Preparation Panel Discussion • Charlene DeFruscio. Ikon Solutions • Michael Leitch. NYS DEC • John Taormina. PMP. Inc. • Mahesh Nattanmai. PMP. NYS OSC • Karin Silvernale. Inc. Keane. Facilitator: • Jonathan Blake. 40 .

Third Edition Overview 41 .Project Management Institute PMBOK.

PMBOK – Third Edition “generally accepted on most projects most of the time” “generally recognized as good practice on most projects most of the time” 42 .

403 pages More Tools/Techniques Added More Practical Examples Added Ensure Consistent Terminology Correct Errors 43 .PMBOK – Third Edition Supercedes PMBOK 2000 Over 1 million in Use ANSI National Standard 216 vs.

PMBOK – Third Edition Expands Emphasis on Process Groups Expands Initiating Process Controlling and Monitoring Process Organization Process Assets Enterprise Environmental Factors Project Management Plan Formalized Constraints / Assumptions Removed as Inputs Core / Facilitating Definitions Deleted Process Flow Diagrams Added 44 .

7.1 Initiation .4.5.4.7 Close Project .3 Activity Resource Estimating .3 Create Work Breakdown Structure .1 Resource Planning • Thirteen renamed (verb-noun) 45 .2 Develop Preliminary Project Scope Statement .5 Monitor and Control Project Work .6.4.Knowledge Areas Processes increased from 39 to 44 • Seven added .9.5.4 Manage Project Team • Two deleted .4.1 Develop Project Charter .

A “Cookbook” Approach (ex: Quality Planning): .

Project Integration Biggest changes here – from 3 to 7! Project Charter now a Process Preliminary Project Scope Statement Describes Project Plan Development Also Added: • • • Direct and Manage Project Execution Monitor and Control Project Work Close Project Process 47 .

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Scope Management Scope Planning centers on management Scope Definition delivers scope statement Create WBS is new process. accepted changes Sources: PMBOK. not output Scope Verification accepts deliverables Scope Control uses variance analysis Requested vs. Third Edition & Cheetah Learning’s PMBOK Comparison Guide 50 .

Third Edition & Cheetah Learning’s PMBOK Comparison Guide 51 .Time Management Activity Definition uses “rolling wave” Planning components are new tools Activity Resource Estimating moved from Cost PERT replaced by “three-point estimates” Schedule Development has more tools Nine outputs vs. three from Schedule Control Sources: PMBOK.

BCWP. Third Edition & Cheetah Learning’s PMBOK Comparison Guide 52 . ACWP) dropped Variance management plans for variances Sources: PMBOK. Performance Reporting EVM now performance measurement analysis Old terms (BCWS.Cost Management Resource Planning moved to Time Reserve analysis added to cost processes More tools added to Cost Budgeting EVM in Cost Control vs.

Quality Management Operational definitions now Quality Metrics Outputs now include Quality Baseline Distinction between planning and control tools Quality Assurance centered on process Quality Control centered on product Sources: PMBOK. Third Edition & Cheetah Learning’s PMBOK Comparison Guide 53 .

Human Resources Management Better explanation of organization charts Networking recognized as tool Virtual teams. issues log added Manage Project Team process added Conflict Management recognized as tool Sources: PMBOK. Third Edition & Cheetah Learning’s PMBOK Comparison Guide 54 . ground rules.

Communications Management Manage Stakeholders added as process Issue resolution key to Manage Stakeholders Administrative Closure process removed and is input to Close Project Communications Requirements Analysis Lessons Learned Process recognized as tool EVM moved to Cost Control Sources: PMBOK. Third Edition & Cheetah Learning’s PMBOK Comparison Guide 55 .

Third Edition & Cheetah Learning’s PMBOK Comparison Guide 56 . threats Risk Identification uses Risk Breakdown Structure Risk Register output from risk identification Sources: PMBOK.Risk Management Few changes in Risk Management Increased focus on opportunities vs.

Project Procurement Management Updated to include a consistent use of the terms “buyer” and “seller” Removed words “procure” and “solicit” Added a process on seller performance evaluation Cost Reimbursable contracts specified Better definition of planning outputs Qualified Sellers List now an output Sources: PMBOK. Third Edition & Cheetah Learning’s PMBOK Comparison Guide 57 .

What’s It Mean to You? Better. More Up-to-Date Tool Improved Project Context Updated Tools and Techniques Confusing Material Clarified Better mapping of inputs and outputs Still no templates Still doesn’t include professional responsibility Basis for exam as of September 2005 58 .

com 59 .Thank You! Questions? Jon_Haverly@Keane.

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