Case 1:09-cv-00538-DBH Document 240 Filed 03/16/12 Page 1 of 4

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In the United States District Court for the District of Maine

The National Organization for Marriage, and American Principles In Action, Plaintiffs v. Walter F. McKee, Andre G. Duchette, Civil Action No. 1:09-cv-538 Michael P. Friedman, Francis C. Marsano, and Edward M. Youngblood, all in their official capacity as members of the Commission on Governmental Ethics and Election Practices; Mark Lawrence, Stephanie Anderson, Norman Croteau, Evert Fowle, R. Christopher Almy, Geoffrey Rushlau, Michael E. Povich, and Neal T. Adams, all in their official capacity as Maine district attorneys; and William J. Schneider, in his official capacity as Maine attorney general, Defendants Plaintiff NOM’s Motion Regarding Filing the Stipulated Trial Record On March 1, 2012, the Court ordered the parties to file jointly the stipulated trial record (Doc. 157) by March 19, 2011. The parties have discussed how best to comply with the order, and Plaintiff National Organization for Marriage, Inc. (“NOM”), continues to appreciate Defendants’ offer to handle the paper filing. 1

1

Exh. 1 at 1. 1

NOM STIPULATED TRIAL RECORD DEADLINE MOTION

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NOM advised Defendants on March 7 that it wants to file only file-stamped documents. 2 NOM re-iterated its preference for file-stamped documents on March 14 and 15. 3 The file stamp will make it clear that these were the documents that were filed. It will also be clear to the public which publicly released documents were and were not filed under seal. NOM does not want to give anyone the (mis)impression that it produced the sealed documents other than with an agreement with Defendants that they be filed under seal. 4 While NOM appreciates that the Court’s CM/ECF system itself makes filestamped versions of sealed documents available only internally to Court personnel, Melody of the clerk’s office helpfully offered to e-mail Defendants file-stamped copies of documents they filed under seal. 5 Today Defendants raised their disagreement over filing only file-stamped copies. 6 NOM submits their reasons are not persuasive. 7 In any event, they do not outweigh the advantages of filing only file-stamped copies. 8

2 3 4 5 6 7

Exh. 2 at 2. Exh. 1 at 1; Exh. 3 at 4-5. Exh. 3 at 1, 3. Exh. 3 at 4. Exh. 3 at 1-3. See Exh. 3 at 1-3. 2

NOM STIPULATED TRIAL RECORD DEADLINE MOTION

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Therefore, NOM moves that the direct that the parties file only file-stamped copies of the stipulated trial record, and that the Court extend the deadline to March 26, 2012, to allow the parties to accomplish this. additional time beyond March 26, NOM has no objection. NOM sought to file a joint motion requesting an extension. Defendants do not agree. 9 Respectfully submitted, If Defendants need

Stephen C. Whiting, Maine No. 559 THE WHITING LAW FIRM 75 Pearl Street, Suite 207 Portland, Maine 04101 Telephone (207) 780-0681 Facsimile (207) 780-0682 Local Counsel for Plaintiffs

/s/ Randy Elf James Bopp, Jr., Ind. No. 2838-84 Randy Elf, N. Y. No. 2863553 Jeffrey Gallant, Va. No. 46876 JAMES MADISON CENTER FOR FREE SPEECH 1 South Sixth Street Terre Haute, Ind. 47807 Telephone (812) 232-2434 Facsimile (812) 234-3685 Lead Counsel for Plaintiffs

March 16, 2012

8 9

See Exh. 3 at 1-3. Exh. 3 at 1. 3

NOM STIPULATED TRIAL RECORD DEADLINE MOTION

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Certificate of Service I certify that on March 16, 2012, I electronically filed the foregoing Plaintiff NOM’s Motion Regarding Filing the Stipulated Trial Record with the clerk of court using the CM/ECF system, which will notify: Phyllis Gardiner Thomas A. Knowlton Patrick A. Parson Phyllis.Gardiner@maine.gov Thomas.A.Knowlton@maine.gov Amy.Oliver@maine.gov Patrick@ParsonDrum.com /s/ Randy Elf Randy Elf March 16, 2012

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NOM STIPULATED TRIAL RECORD DEADLINE MOTION

Case 1:09-cv-00538-DBH Document 240-1 Filed 03/16/12 Page 1 of 2 Randy Elf
From: Sent: To: Cc: Subject: Gardiner, Phyllis [Phyllis.Gardiner@maine.gov] Wednesday, March 14, 2012 3:15 PM Randy Elf Jeffrey Gallant RE: NOM v. McKee - Supreme Court

PageID #: 3938

I think this is do‐able.     
From: Randy Elf [mailto:RElf@bopplaw.com] Sent: Wednesday, March 14, 2012 2:56 PM To: Gardiner, Phyllis Cc: Jeffrey Gallant Subject: RE: NOM v. McKee - Supreme Court

 

Phyllis—    Thanks for the suggestion.  Maybe this will avoid exchanging (and collecting) piles  of paper:    *I’ll e‐mail you the copies of our file‐stamped filings in Doc. 157.  *Your office can e‐mail me and Jeff Gallant copies of your file‐stamped filings in  Doc. 157.  *We can check each other’s files (I’m sure yours will be fine).  *Your office can print the file‐stamped filings, and file the paper with the court.    *Your office can e‐mail Jeff Gallant and me copies of what you file.  You don’t need  to go to the trouble of sending us paper copies.    We appreciate your continued offer to take care of the paper filing.    ‐‐Randy   
From: Gardiner, Phyllis [mailto:Phyllis.Gardiner@maine.gov] Sent: Wednesday, March 14, 2012 11:35 AM To: Randy Elf Subject: RE: NOM v. McKee - Supreme Court

  Randy –     Shall we divide and conquer on this ‐‐ i.e., you send us a copy (for filing with the court) of the plaintiff’s evidence shown  on this list; we’ll compile the defendants’ evidence, compile the two together and submit as an entire package to the  court?  If you send us your material via Fed Ex so that we receive it by Friday, we would be able to compile everything on  Friday and ship it to the court by the deadline of Monday, March 19. 
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  Feel free to offer other suggestions.  I am not at my office phone right now, but I am connected to email.    Thanks,  ‐Phyllis   
From: Randy Elf [mailto:RElf@bopplaw.com] Sent: Wednesday, March 07, 2012 3:30 PM To: Knowlton, Thomas A; Gardiner, Phyllis Cc: Jeffrey Gallant; mail@whitinglawfirm.com Subject: RE: NOM v. McKee - Supreme Court

 

Dear Counselors,    As you know, the district court entered an order on March 1 that the parties file by  March 19 the stipulated trial record in the part of this challenge that concluded  with the certiorari petition denial on Feb. 27.  I just spoke with Melody in the  clerk’s office today.  She indicated that we should file the items that Doc. 157 lists  (copy attached), so that would be our suggestion.        Please let us know if that will work for you.    Thank you,  Randy Elf  The Bopp Law Firm  1 South Sixth Street  Terre Haute, Ind.  47807  voice: 812‐232‐2434  fax: 812‐235‐3685  e‐mail: RElf@bopplaw.com   
From: Randy Elf Sent: Tuesday, January 24, 2012 6:10 PM To: 'Gardiner, Phyllis'; 'Knowlton, Thomas A' Cc: 'mail@whitinglawfirm.com'; Rich Coleson Subject: RE: NOM v. McKee - Supreme Court

 

Dear Counselors,    As promised per the attached certificate of service.    Randy Elf 
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Case 1:09-cv-00538-DBH Document 240-2 Filed 03/16/12 Page 1 of 3 Randy Elf
From: Sent: To: Subject: Gardiner, Phyllis [Phyllis.Gardiner@maine.gov] Thursday, March 08, 2012 5:31 PM Randy Elf RE: NOM v. McKee - Supreme Court

PageID #: 3940

I’ll be out tomorrow and Monday, but available to discuss on Tuesday.   
From: Randy Elf [mailto:RElf@bopplaw.com] Sent: Thursday, March 08, 2012 4:28 PM To: Gardiner, Phyllis Cc: Jeffrey Gallant; mail@whitinglawfirm.com; Knowlton, Thomas A Subject: RE: NOM v. McKee - Supreme Court

 

Sorry, Phyllis.  I didn’t mean to imply that.  If it’s convenient for you, maybe we can  talk Friday and figure out an easy way to do this.    Thank you,  Randy Elf  The Bopp Law Firm  1 South Sixth Street  Terre Haute, Ind.  47807  voice: 812‐232‐2434  fax: 812‐235‐3685  e‐mail: RElf@bopplaw.com   
From: Gardiner, Phyllis [mailto:Phyllis.Gardiner@maine.gov] Sent: Thursday, March 08, 2012 1:20 PM To: Randy Elf Cc: Jeffrey Gallant; mail@whitinglawfirm.com; Knowlton, Thomas A Subject: RE: NOM v. McKee - Supreme Court

  So, is your office planning to submit this to the court?   
Phyllis Gardiner Assistant Attorney General  State House Station 6  Augusta, ME 043333  Fax: 207‐287‐3145  Phone: 207‐626‐8830  Email: phyllis.gardiner@maine.gov 

     

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Case 1:09-cv-00538-DBH Document 240-2 Filed 03/16/12 Page 2 of 3
From: Randy Elf [mailto:RElf@bopplaw.com] Sent: Wednesday, March 07, 2012 4:17 PM To: Gardiner, Phyllis; Knowlton, Thomas A Cc: Jeffrey Gallant; mail@whitinglawfirm.com Subject: RE: NOM v. McKee - Supreme Court

PageID #: 3941

 

That’s correct:  Melody said it’s everything in Doc. 157 and only what’s in Doc.  157.  We do want to be sure to use the file‐stamped documents though.    Thank you for checking,  Randy Elf  The Bopp Law Firm  1 South Sixth Street  Terre Haute, Ind.  47807  voice: 812‐232‐2434  fax: 812‐235‐3685  e‐mail: RElf@bopplaw.com     
From: Gardiner, Phyllis [mailto:Phyllis.Gardiner@maine.gov] Sent: Wednesday, March 07, 2012 3:37 PM To: Randy Elf; Knowlton, Thomas A Cc: Jeffrey Gallant; mail@whitinglawfirm.com Subject: RE: NOM v. McKee - Supreme Court

  Indeed, this is the document I had assumed we would be using for reference.  Is it your understanding, though, that the  court wants us to submit the entire stipulated trial record – i.e., even those items that were not placed under seal?    
Phyllis Gardiner Assistant Attorney General  State House Station 6  Augusta, ME 043333  Fax: 207‐287‐3145  Phone: 207‐626‐8830  Email: phyllis.gardiner@maine.gov 

     
From: Randy Elf [mailto:RElf@bopplaw.com] Sent: Wednesday, March 07, 2012 3:30 PM To: Knowlton, Thomas A; Gardiner, Phyllis Cc: Jeffrey Gallant; mail@whitinglawfirm.com Subject: RE: NOM v. McKee - Supreme Court

 

Dear Counselors,   
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As you know, the district court entered an order on March 1 that the parties file by  March 19 the stipulated trial record in the part of this challenge that concluded  with the certiorari petition denial on Feb. 27.  I just spoke with Melody in the  clerk’s office today.  She indicated that we should file the items that Doc. 157 lists  (copy attached), so that would be our suggestion.        Please let us know if that will work for you.    Thank you,  Randy Elf  The Bopp Law Firm  1 South Sixth Street  Terre Haute, Ind.  47807  voice: 812‐232‐2434  fax: 812‐235‐3685  e‐mail: RElf@bopplaw.com   
From: Randy Elf Sent: Tuesday, January 24, 2012 6:10 PM To: 'Gardiner, Phyllis'; 'Knowlton, Thomas A' Cc: 'mail@whitinglawfirm.com'; Rich Coleson Subject: RE: NOM v. McKee - Supreme Court

 

Dear Counselors,    As promised per the attached certificate of service.    Randy Elf  The Bopp Law Firm  1 South Sixth Street  Terre Haute, Ind.  47807  voice: 812‐232‐2434  fax: 812‐235‐3685  e‐mail: RElf@bopplaw.com 
   
From: Randy Elf Sent: Friday, January 20, 2012 4:49 PM To: 'Gardiner, Phyllis'; 'Knowlton, Thomas A'
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Case 1:09-cv-00538-DBH Document 240-3 Filed 03/16/12 Page 1 of 6 Randy Elf
From: Sent: To: Cc: Subject: Gardiner, Phyllis [Phyllis.Gardiner@maine.gov] Friday, March 16, 2012 12:08 PM Randy Elf Jeffrey Gallant; Knowlton, Thomas A; Oliver, Amy; JBoppjr@aol.com RE: NOM v. McKee - stipulated trial record

PageID #: 3943

Randy –    We are not signing on to a motion to take another week to resolve this.  We have a simpler solution, which is as follows:    1) We will file the record today, in the form shown on the pdfs that Amy has sent you, including the bank  account redactions;      2) You can file a motion today if you wish, asking the court to substitute documents with the “sealed” stamp  on them for the ones we have filed.  If you wish to do that, I will change our cover letter to indicate that this  is your position; and    3) We will take no position on your motion, and accept whatever the court decides.     As far as we are concerned, we followed your request of March 7th in that we are submitting “file‐stamped copies” of all  the documents that have a file stamp on them in our files.  Docket Items 132 and 153 do not.    ‐ Phyllis   
From: Randy Elf [mailto:RElf@bopplaw.com] Sent: Friday, March 16, 2012 11:36 AM To: Gardiner, Phyllis Cc: Jeffrey Gallant; Knowlton, Thomas A; Oliver, Amy; JBoppjr@aol.com Subject: RE: NOM v. McKee - stipulated trial record

 

Phyllis—    We understand that there’s a court order to file the documents and that it does  not require filing file‐stamped copies.  That does not change the fact that we want  the file‐stamped copies filed on paper, because then it will be clear from the file  stamp that these were the documents that were filed.  It will also be clear to the  public which publicly released documents were and were not filed under seal.  We  don’t want to give anyone the impression that we produced the sealed documents  other than with an agreement that they be filed under seal.    The court did not say we could not file file‐stamped copies.  It just said not to file  the documents under seal.   
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We don’t see a need to reimburse the defendants  for their staff time, because we  indicated on March 7 that we wanted to file‐stamped copies.  We re‐iterated our  preference for file‐stamped copies on March 14 and March 15.  No one questioned  this until today.    As previously noted, I’m out of the office from mid‐afternoon until March 20.   Since it appears this can’t work itself out before the March 19 deadline, attached  please find a joint motion that Jeff Gallant has agreed to file today asking for a  week’s extension.  If you prefer a different extension, please let us know.  You’ll  see that I’ve tried to draft this as neutrally as I can.  Please let us know what you  think.    Thanks  again,  Randy       
From: Gardiner, Phyllis [mailto:Phyllis.Gardiner@maine.gov] Sent: Friday, March 16, 2012 10:41 AM To: Randy Elf Cc: Jeffrey Gallant; Knowlton, Thomas A; Oliver, Amy Subject: RE: NOM v. McKee - stipulated trial record

 

Randy – You are actually filing the sealed documents now pursuant to a COURT ORDER, not an agreement, so your argument makes no sense to me. The court has ordered us to submit the stipulated record in paper form. It did not specify that any of the documents should have file stamps on them reflecting the previous filing. In footnote 4 of its decision on the merits, upheld on appeal, the court stated that “the parties must re-file the trial evidence as unsealed documents.” It would be contrary to that order, in our view, to re-file them now with a “Sealed Document” stamp on the top of each page. We have already put significant staff time and cost into printing off all the documents to be filed, and redacting the bank account information pursuant to Rule 5.2. I see no reason why we should ask Melody Whitten to send us different versions so that we can repeat all of that work. Would NOM like to reimburse the state for these costs? I’ve attached my draft cover letter to the court which makes clear which documents were previously filed under seal. The court can keep this on file with the trial record, so that the public will know. I think that is as much as we can or should do. --Phyllis
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From: Randy Elf [mailto:RElf@bopplaw.com] Sent: Friday, March 16, 2012 9:46 AM To: Gardiner, Phyllis Cc: Jeffrey Gallant; Knowlton, Thomas A; Oliver, Amy Subject: RE: NOM v. McKee - stipulated trial record

PageID #: 3945

 

Thanks for your note, Phyllis.    We want the file‐stamped copies filed on paper, because then it will be clear from  the file stamp that these were the documents that were filed.  It will also be clear  to the public which publicly released documents were and were not filed under  seal.  We don’t want to give anyone the impression that we produced the sealed  documents other than with an agreement that they be filed under seal.    Thanks again,  Randy    
From: Gardiner, Phyllis [mailto:Phyllis.Gardiner@maine.gov] Sent: Friday, March 16, 2012 9:26 AM To: Randy Elf Cc: Jeffrey Gallant; Knowlton, Thomas A; Oliver, Amy Subject: RE: NOM v. McKee - stipulated trial record

  Randy –     I just left you a voicemail about this, but perhaps it would be clearer for me to put our response in writing.      It does not make any sense to submit “file‐stamped copies” of the previously sealed documents because (according to  Melody Whitten) the court’s file stamp says “sealed document” on it, yet we are now filing these as unsealed  documents.  That will create unnecessary confusion.    If you need to assure your clients that we are, in fact, submitting the same documents that were previously filed under  seal, you can simply compare the pdfs that Amy Oliver has forwarded to you to the unredacted filings that we mailed to  you when they were originally filed under seal with the court.  I have difficulty understanding under the circumstances  why you would need any other assurance.    If you wish to discuss, please give me a call.     Thanks.    ‐Phyllis   
Phyllis Gardiner Assistant Attorney General  State House Station 6  Augusta, ME 043333  Fax: 207‐287‐3145 
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Phone: 207‐626‐8830  Email: phyllis.gardiner@maine.gov 

PageID #: 3946

     
From: Randy Elf [mailto:RElf@bopplaw.com] Sent: Friday, March 16, 2012 9:10 AM To: Gardiner, Phyllis Cc: Jeffrey Gallant; Knowlton, Thomas A; Oliver, Amy Subject: RE: NOM v. McKee - stipulated trial record

 

Phyllis—    So far we’ve received Docs. 127‐1, 127‐2, and 127‐3 from Amy Oliver.  They’re  fine.    We’ve also received Docs. 132‐1, 132‐2, and 132‐3, but they’re not file‐stamped  copies, so please know we won’t consent to those.    ‐‐Randy   
From: Gardiner, Phyllis [mailto:Phyllis.Gardiner@maine.gov] Sent: Thursday, March 15, 2012 5:01 PM To: Randy Elf Cc: Jeffrey Gallant; Knowlton, Thomas A Subject: RE: NOM v. McKee - stipulated trial record

  That’s okay. We have what we filed.   
From: Randy Elf [mailto:RElf@bopplaw.com] Sent: Thursday, March 15, 2012 4:58 PM To: Gardiner, Phyllis Cc: Jeffrey Gallant; Knowlton, Thomas A Subject: RE: NOM v. McKee - stipulated trial record

 

Phyllis—    I just spoke with Melody in the clerk’s office.  She indicated that in the District of  Maine, unlike in some district courts, not even the counsel who filed a sealed  document can get the sealed document from the CM/ECF system.  However, she’ll  be happy to e‐mail the file‐stamped version of the sealed documents in Doc. 157  to your office, since your office filed them.  Melody also confirmed what I  suspected:  She can’t e‐mail the file‐stamped version of the sealed documents to  our office, because we didn’t file them. 
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PageID #: 3947

  ‐‐Randy   
From: Randy Elf Sent: Thursday, March 15, 2012 4:45 PM To: 'Gardiner, Phyllis' Cc: Jeffrey Gallant; Knowlton, Thomas A Subject: RE: NOM v. McKee - stipulated trial record

 

Phyllis—    We’d be happy to help, yet I’m afraid we have no access to file‐stamped items that  Defendants filed under seal.  Plaintiffs want to make sure that what the two sides  together file on paper with the court includes only file‐stamped items.      ‐‐Randy Elf   
From: Gardiner, Phyllis [mailto:Phyllis.Gardiner@maine.gov] Sent: Thursday, March 15, 2012 4:21 PM To: Randy Elf Cc: Jeffrey Gallant; Knowlton, Thomas A Subject: NOM v. McKee - stipulated trial record

 

Dear Randy, We have printed out a paper copy for the court of all of your documents (the plaintiffs’ evidence), and they look fine. We have also collected all of the documents listed on the Stipulated Record index (Docket Item 157) as Defendant’s evidence and are now in the process of redacting bank account numbers in the deposition transcript pages where they appear. I also noticed, however, that our copy of NOM Deposition Exhibit 25 (“National Organization for Marriage Board Update 2008-2009”) has a redaction on the 10th page (the pages are not numbered). I recall that we asked Josiah Neeley to provide us with an unredacted page of this at some point during the discovery process, but rather than spend a lot of time searching for it, I thought it would be simpler to ask if you could send us that unredacted page. I’ve attached a copy of the redacted document here for your reference. Tomorrow morning (as early as possible), we should be able to send you pdfs of all our documents so that you can check them over before we file anything with the court. Thanks for your help. - Phyllis
Phyllis Gardiner Assistant Attorney General  State House Station 6 
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Augusta, ME 043333  Fax: 207‐287‐3145  Phone: 207‐626‐8830  Email: phyllis.gardiner@maine.gov 

PageID #: 3948

 

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