Functions of the Human Resource department

1. Pre-Recruitment Process a. Receipt of requirement of manpower from various department heads. b. Scutinise them and take approval from concerned authorities if the post is new. c. Prepare a recruitment budget and CTC for the employee and take approval. d. Select the appropriate Recruitment process. 2. Recruitment Process a. Prepare Advertisements etc for the recruitment. b. Scrutinise and shortlist the applications received. c. Send interview call letters/mails as required. d. Conduct Interviews through panels. e. Preparation of offer letters as required. 3. Joining Formalities: a. Administrating Joining formalities. b. Pre Employment Reference checks. c. Preparation of Appointment Advice and intimating the same to other departments. d. Preparing and entering new hire paperwork. e. Co ordinating to get Employee ID Cards. f. Handing over the New hire to the concerned HOD/Manager. g. Preparation of Job Profiles co ordination with HOD/Managers for new posts. 4. Employee Personal File Maintenance: a. Opening new file and Closing the Resigned employee’s File. b. Make sure all Employee files are maintained safely with care.

b. Submitting other returns to the labour Department as per Shops and establishment Act. 5. 9. Processing the Confirmation. c. Confirmation Formalities: a. Training And Development: . b. d. Make sure all personal records are available in the files. Statutory Compliance: a. Ensuring all the updation of the ISO documentation and HR Formats.c. b. Keeping Track of Knowledge Management Software. Handling PF and ESI formalities and co ordinating with other departments. f. b. Periodic Personal File Auditing. 8. Handling Apprentice Training. Employee Data Base: a. e. Intimating the concerned HOD/Manager about the due dates for confirmation. Submitting Periodic Returns to Board. Maintenance of HRIS. Facing the Internal and External Audits. Co ordinating to set Quality Objectives for each job profile. 6. 7. Learning and enforcing Standard Operating Procedures (SOP). ISO Compliance: a. c. Co ordinating for Skill Gap Analysis. Ensuring updation of the existing Job Profiles. c. accountable to enforce the correctional actions. d. Conducting Confirmation Appraisals.

Generating and analyzing Employee Attrition Reports. Conducting Induction Training for new hires. b. Report Generation: a. c. Exit Formalities: a. Salary Details Reports to Accounts Department. d. 13. Administering Exit paper work including all Statutory requirements. e. Analysis of Training Feedback. Prepared Event Calendar of monthly recreation to motivate employees. Educated employees about self-appraisal. Co ordinating External and Internal Training Programs. Processing required letters on employee’s request. d. Employee Relation: a. Provided inputs to HOD’s for Appraisals. Handling Corporate Medical Insurance. Appraisal and Post Appraisals. b. d. 12. c. . Report generation of Pre appraisal. Prepared Appraisal Letters. d. Appraisal Feedback and suggestions. 10. Training Need Analysis based on Skill Gap Analysis. c. b. Performance Appraisal: a. Having formal and Informal counselling with employees. 11. Prepared the new Appraisal Form. b. and Manpower Status. Maintaining Training Records. Training Evaluation. Weekly and monthly recruitment reports c. e.a. Reports as per the HOD’s request.

Exercise of financial powers delegated by the Governor in case where such powers have not been specifically delegated to other departments and authorities. All matters relating to Audit reports. Annual receipts and disbursements for the purpose of State Government. Government Companies. fees. Pension and General Financial Administration. Corporations loans. Functions of the Finance Department: FUNCTIONS & DUTIES:                             Preparation and compilation of Budget estimates. Policy matters/rules relating to pension. Scrutiny of state legislation having financial implication. Matters relating to capital restructuring proposals of Public Sector undertakings. Advice on all matters relating to pay and Allowances.R. Loans and advances. Assessing potential tax and non-tax revenues. negotiated loans and external funding. Scales of pay and allowances. fixation of pay and grants-in-aid. Processing File to Accounts Department for final settlement. Control of expenditure and economy measures. Matters related to creation of posts. initiating measures to augment such revenues and monitoring their realization.R. etc. revision.b. Audit and Accounts. etc. Report of the Comptroller and Auditor General and laying it before the Assembly. Financing of Five year Plans and expenditure sanctions relating to Plan and NonPlan Schemes of all departments. d. revised estimates and supplementary grants. Pay Commission. F. Matters relating to Public Accounts Committee. c. Giving post employment reference for relieved employees. honorarium. and S. Conducting Exit Interviews. . State Borrowings. etc. Codification of Financial rules and regulations. All matters related to Banks and banking institutions. e. Guarantee. Framing of financial rules. Small Savings Scheme. Delegation of the financial and cognate powers. Matters relating to Finance Commission. etc. Preparing Exit Interview Summary. Assessment of Plan resources. Ways and means. Administration of the Consolidated Fund and Contingency fund of the state.

accounts and matters related thereof. family pension. etc. advances. retiring gratuity. Maintenance of loans. Matters relating to General Provident Fund. retiring pension. Authorization of benefit under GIS. .        All matters relating to Accounts service. Checking of fixation of pay and revision of pay-scale. commutation. Internal audit of all Government departments. Finalization and issue of pension. death gratuity. Matters related to Treasury Administration.

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