HOW TO HANDLE INTERVIEW AND ASKED QUESTIONS

The job market at this time is very tough. There are so many SAP functional consultants who are looking for a job. Most of those who apply are not even called for an interview. In these conditions, there are a few things that consultants need to keep in mind while applying for jobs.
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Keep the resume to the point, never state items which you cannot stand by Keywords scanning is normally used to reject out resumes, so make sure you include all relevant keywords When sending out a resume for a specific job, modify the resume based on the specific requirement Dont make the resume too technical - the recruiters are not going to check the table names, schema names, etc. They would just check if there are certain keywords. Dont apply for the same job from different consultants - you will be rejected. Follow up on your applications - dont hesitate to send e-mails or call up the recruiters to know what is your status Prepare for the interviews before you can start applying for jobs.

Preparation for interview:
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As there are a number of fake resumes around in place, the stress on activities that take place during an implementation phase or blueprinting phase are very common Interviews can be upto one hour in some companies like IBM - so do prepare yourself to stay on for that long For phone interviews have your notes handy so that you can quickly refer to them in case you forget some infotype names, table names, transaction codes, etc.

UNDERSTANDING CUSTOMER REQUIREMENTS -------------------------------------------------------------------------------Deviating from the question and answers, I would like to highlight a story from the Indian mythology. A teacher teaching his student archers asked them all to shoot an arrow at a clay bird perched on the top of a tree and hit the eye of the bird. All the archers shot at the bird but only one of them managed to hit the eye of the bird. When the teacher asked all the student archers what did they see when they shot the clay bird,some said they saw the bird on a tree,some said they saw the bird perched on the branch. The archer who shot the bird was quiet. When he was asked by the teacher as to what he saw , prompt came his reply “I saw the eye of the bird”.What I am trying to highlight here is that it is very important for an SAP HR consultant to understand what the customer requirements are and be focused on those requirements only.

All customer infotypes fall in the number range from 9000 to 9999. Do not try to deviate from what is defined unless agreed upon by the customer and the project team. These are represented in the sap hr system by a unique 4 digit number eg. In short it creates a chaos besides financial losses. it indicates that what was defined as required by the customer is not being met. Save the frills. fancies and anything extra for the enhancements. *Infotype no SAP HR sub module 0000-0999 Personal Administration (HR Master Data) 1000-1999 PD Infotypes ( OM etc) 2000-2999 Time Infotypes . So remember and drill this in your mind that requirements for an sap hr project are to meet the company’s goals and objectives in initiating the project and clearly not what the sap hr user or even for that matter the sap configurator fancies or wants. The fields in the infotype would vary based on the country grouping for eg.SAP projects cost a lot of money and the estimation is based on work to be done. disturbes human resource planning for other projects when they are to be released from the existing projects and begin work on the other projects. known as information types are units of human resources information formed by grouping related data fields together.The success of the sap hr project is only when the project sponsor states that it is a success. Deviations to projects makes the project team loose motivation and interest.Many of us are in consulting and we need to understand the bottomline. Personal Data (0002). A project's success depends on meeting the objectives. If the project deviates in cost. your company makes profit and you too profit.What are info types ? Infotypes. Address (0006) etc. goals and requirements for what the project endeavor was carried out within the defined time lines. If your projects make profit.time is money. This should be your motto. -------------------------------------------------------------------------------[edit]QUESTIONS AND ANSWERS -------------------------------------------------------------------------------[edit]INFOTYPES I have decided to answer all the questions directly to begin with now that you have some fundamentals explained and then go ahead with more discussions 1. quality and time . Delivering what has been agreed upon is what the consultants need to focus upon. if any employee belongs to country grouping 10 then he would have the SSN no field in the Personal Data infotype which would not be seen in same infotype for country grouping 99.[edit]PROJECT SCOPING All projects are time defined based upon agreed business requirements.

Date Specifications 2006. 3.you have to enter transaction spro in the command line. In the img you can create project img’s which limit the customizing nodes to the requirement of the projects and for each project img you can create multiple views like MM.Personal Data 0003.Basic Pay 0009. The configurators would customize the sap hr system as per the customer requirements in the img.What is an enterprise structure? .( For annual leave & sick leave) Note that it is the hiring action that allows you to assign an employee to the hr structures.Organizational Assignment 0002. To go to the implementation guide or img from the sap easy access menu . [edit]IMG & PROJECT IMG -------------------------------------------------------------------------------4.What are the important info types for a hiring action? The important infotypes for executing a hiring action are.4000-4999 Recruitment Infotypes [edit]PERSONNEL ACTIONS& HIRING ACTION -------------------------------------------------------------------------------2.HR etc to get more specific.What are personnel actions? What is the transaction for executing personnel actions? Personnel Actions are the events of an employee’s employment history within the organization beginning from hiring an employee to termination of the employee.Each of these events need specific information to be captured.5 & 6 What is IMG? What is its importance? What are the functions you can execute using IMG? What is customizing? What does customizing support? How do you create a Project IMG? What are project views? IMG means the implementation guide. 0000.Actions 0001. [edit]ENTERPRISE & PERSONNEL STRUCTURE -------------------------------------------------------------------------------5.Payroll Status ( this is automatically maintained by the sap system and not required to be maintained in the info group for hiring) 0006-Address 0007-Planned Working Time ( This should always be maintained before infotype 0008 Basic Pay) 0008. Personnel Actions are executed by transaction pa40.Bank Details 0016-Contract Elements 0041. This is achieved in sap hr by grouping together infotypes called as infogroup which appear one after another in sequence to capture/change information in the infotypes whenever the personnel action is executed.SD.

company code. Hi everyone.What is a personnel structure? The organizational personnel structure describes how the employee is positioned in the organization. This is an individual perspective of an employee in an organization. etc have their own organization structures with their own organization units) which has its own balance sheet and profit and loss account and is defined in the FI module. It comprises the client. Each personnel area is unique to a company code (mark these words) and is represented by a 4 character code.What are personnel sub areas and its functions? The further divisions (understand this word) of a personnel area are defined as personnel subareas.What is the highest level of the enterprise structure? The client is the highest level of the enterprise structure.What is company code? Is it defined in HR? If not where is it defined? The company code is an organization unit(this is different from the hr organization unit.The enterprise structure is one of the HR structures.These play a very important role in the time and payroll configurations. The functions are similar to the personnel area. position. 11. the employee sub group and the organization plan (org unit. Different modules like SD. The hiring action assign an employee via infotype 0001Organizational Assignment to the enterprise structure. Each personnel subarea too is unique to a personal area (mark these words) and is represented by a 4 character code.Organizational Assignment to the personnel structure. 9. It comprises of the employee group. 8.What are personnel areas and its functions? Personnel (( Please note the spelling -> its Personnel (group of people)and not Personal(Individual)) Area is the sub division (understand these two words) of the company code and can represent a functional area or geographical location. The enterprise structure is the enterprise perspective of an employee.How is an employee in the HR Master data linked to a company to which he belongs? . The hiring action assigns an employee via infotype 0001. i would be continuing with the answers to the rest of the questions as an when i get the time and try to keep this going till completion. 10. personal area. 6. The HR enterprise structure composition depends upon the hr administrative. time and payroll functions for that company. personnel subarea and the organization key. MM. job) for that employee. 7.

and so on. And so on.Employee groups are two character and employee subgroup are two character representations in the IMG. Employee groups are one character and employee subgroups are two character representations. 14. A Personnel Area can be only assigned to one company code.. 15. You need to give country assignments to the employee subgroups on assigning to employee groups in the enterprise structure. payroll which are very critical to the sap hr implementation.Planned Working Time using transaction pa51 – Display time data 18. 17. These are also used to limit HR authorizations. 16.The indicators are all employee sub area groupings for hr. Do you support this statement? False. time.Can a personnel area be assigned to many company codes? No. time. payroll which are very critical to the sap hr implementation. 13. They are also used to limit HR authorizations. AH–Salaried Employee ….EMPLOYEE--->PERSONNEL AREA--->COMPANY CODE--->COUNTRY GROUPING->CLIENT 12. They are also used tolimit HR authorizations.How do you categorize the employee groups? Employee groups are categorized based on employee/staff regulations of work and pay such as Active Retiree/Pensioner ….What are the indicators defined by personnel sub areas? The indicators are all personnel sub area groupings for hr.What are employee subgroups and what are the indicators set up using employee subgroups? Further division of the employee groups are called the employee subgroups such as under employee group 1-Active you could have employee subgroups such as AA–Hourly wage earner.Do I need to give country assignment to personnel sub areas in customizing? If true support the statement and if not what’s true? No. 1 ) What is the Difference between "Evaluation Paths and relationships " .In the HR Master data where are planned working times for an employee seen? IT 0007. Many personnel areas can be assigned to the same company code but the vice versa is not true. You do not need to give country assignment to personnel sub areas.

the system automatically relationship between the objects.An evaluation path describes a relationship chain that exist in a hierarchical structure between the objects (eg: O-S-P ). 5) How many Company codes can a company can have at a time? Any number. because it is user friendly that is it is easy to create a structure. 3) What is difference between . it is General holding various task to perform. 4) What could be a possible structure of a org unit.(Eg: Manager. if yes. and having a work center or branch in bangalore. Relationship(1001) is an infotype generally applicable between two objects.if a organisation has branches in 34 countries and head quarters being in london. 6) How can one know if a position is vacant or occupied in a company? We can identify the vacancy position in IT1007. how do we relate sitting in banglaore to London mother company? This can be done by Enterprise structure that is Personnel Area and Various Personnel Sub areas. GM). how? There will be only one supervisor for a employee to report. we will use Simple maintenance. . Using Infotypes we can create Objects in Expert mode and we have to use different transactions to create various types of objects.Simple maintainence and Expert Mode? Both the interfaces are used to create Org structure. 7) Can a junior employee report to 4 different supervisors. 8) What is the difference between " Job and Position"? Job is not a concrete. It always refers to parent cost center. 2) How many cost centers can we assign to a org unit ? Generally we can assign only one cost center. exg . In case of concurrent employement the employee can report to corresponding Administrator. If the company needs to create a huge structure.

Org plan is the structure of the Org. Matrix. GM . We can create General Structure. that is who is reporting to whom. (Eg: Manager Hr. Personnel Structure. 15) How many structures are there in OM? Be specific. Simple Maintenance.PSA. 16) What do you mean by reporting Structure? Reporting structure is to view the reporting objects. We can assign task to job or position which finally inherit to the holder that is employee. Enterprise Struc. 11) How do you assign a single person for two roles. Creation of Org Structure. 9) What are the infotypes in OM . it is Org Structure.if he can face a problem where can he face a problem ?? In regular intervals? Creation of various objects like O. We can assign any number of roles to a person.Hr). 14) What is an Org's assignment and Org'l Plan. Cost Center.C.EE group. Payroll area all the default assignment of the person. We can create Org structure by using Org and Staffing interface.Please this is important From 1000 to 1999. If it is OM.Position is concrete and specific which are occupied by Persons. . reports and other files. EE subgroup. 10) What can a end user do in OM . what is the diff between them? Org assig defines the PA. 12) How do you report level 4 person to level 1 person? By creating relationship between the objects.A. if you want to know the various structures in HR. 13) What do you mean my a Task and where do you assign and How? Task are the work to be peroformed by the employee. Can we assign or not? Roles is the combination of transactions. Expert mode.P.S..

PO10. that is O.P and Cost center.C. one can assign an organizational unit. It is depend on the interface you are using that is PPOME. What do you mean by reporting Structure? Reporting structure is the organized hierarchical structure where the different positions (persons) will have to report to various positions according to your organizational structure.PPOC_OLD. Usage depends on the Company. person (employee) or user a task in order to describe their function in an enterprise. job. A task which you assign. And how many Cost centres can we assign? Cost center which controls and maintain the cost relevant activities of the company. What do you mean by a Task and where do you assign and How? Task is a description of an activity in Organizational Management which is performed within an organizational unit. 21) What are the infotypes you used in OM? As already explained from 1000 to 1999. 19) What do you mean by work centre and Cost center? Where do you assign them. Using relationship we can assign them.17) What is the difff between Simple Maintenance and Detailed Maintenance? and which one you used in your project? As already explained. Work centers are the exact work location of the employee where the company doing the daily transactions. position. It is controlled by FICO peoples. 18) What are the buliding blocks in OM and where do you assign them? There are totally five objects in building blocks of OM. PP01. 24)What is the Tcode to Manintain the Org'l Plan.S. represents a characteristic of an object. What is the difff between Simple Maintenance and Detailed Maintenance? and which one you used in your project? .

the original concept behind Simple Maintenance was to provide a tool that allows users to build and maintain organizational plans. using streamlined procedures.Simple Maintenance in Expert Mode is one of the methods you can use to develop and model organizational plans in the component Organizational Management with speed and efficiency. Simple Maintenance uses a tree structure. with speed and simplicity. Positions Tasks. For Organizational Management users. Simple Maintenance gives you flexible tools to plan and model future structural changes well in advance. What do you mean by work centre and Cost center? Where do you assign them. etc. you create them as part of your organizational plan. Simple Maintenance is best used to establish the basic framework in organizational plan development. Work centers are the objects (physical locations) where actual work takes place What are the info types you used in OM? From 1000 to 1999 What are the infotypes used for time management? 2001 absenses . are the building blocks of O&M. SAP Business Workflow users do not need all the functions available in Organizational Management. one can create ones organizational and reporting structures step by step. Persons . And how many Cost centres can we assign? Cost centre is an object used to refer to work centre activities are going on from cost point of view which is important from cost point of view. In this way. For this reason. which allows you to create a basic framework for organizational plans. What are the building blocks in OM and where do you assign them? Organizational units. Besides mapping your current organizational and reporting structure.

We can create alphanumeric evaluation paths with a maximum of 8 characters starting with Z. eg. for example. . One or more relationships form the navigation paths for an evaluation. Addresses (organization assignment. It is a set of logical data grouped according to subject matter.2002 attendances 2003 substitutes 2004 availability 2005 overtime 2006 absence quota 2007 attendance quota 2010 employee remuneration information 2011 time events 2012 time transfer specification 2013 quota correction 2050 annual calender 2051 monthly calender 2500 pesonnel work schedule time 2501 employee time and labour data How do you create an evaluation path? Evaluation paths are created in organizational management Customizing under basic settings. These enable us to report on and display structural information. What is an infotype? Well an infotype in short is a "type of information". organizational structure or the reporting structure.

Using the tab pages select the status the new infotype record Choose Edit->create infotype Enter appropriate fields and save. staff assignments or task profiles.. planned working time.personal data. addresses. which allows you to create a basic framework for organizational plans. using streamlined procedures. basic pay. contains name.. What is the use of INFOGROUPS? . Simple Maintenance is best used to establish the basic framework in organizational plan development. for example). In the infotype field . For complete. Explain the uses of the simple maintenance interface? Simple Maintenance is used when Staff assignments and reporting structure are to be changed.. For Organizational Management users.) infotype. detailed editing of individual organizational objects in your organizational plan (editing particular positions or organizational units.. etc.. Simple maintenance uses a tree structure.so on. bank details. select the infotype you want to create. we recommend that you switch to Info-type Maintenance. deleted. city . delimit. copy. We can create infotypes useing the following path: Org Mgt->expert mode->(Object) The Maintain(object) screen appears In plan version and object fields enter data as required . Each area contains particular maintenance functions. Permanant address. Address for correspondance. depending on whether you want to edit organizational structure. There are three main areas in Simple Maintenance. The infotypes can be created. changed... we can create an organizational and reporting structures step by step. first name. In this way. There are over 5000 infotypes exists...

For example. . Can you assign a job to another job. What is EVALUTION PATH. 2. Then you assign this infogroup to the action that you had defined. where we do them and why? Wage type characteristic that determines how processing is conducted during the payroll run.0001.in a particular order. . you can tailor the make-up of the various infogroups to the requirements of your company. when you hire. Infogroups are used in Personnel Actions to define a set of sequencial infotypes that you would be using while performing an action.0008 etc in a sequence. What is PROCESSING CLASS. you would want to use IT0000.You can define infogroups as user-group dependent.0007. and a position to another position? Explain.0006. .The infotype group (commonly known as infogroup) guarantees that during the personnel action.> Create Objects their relationship and TC. So define an Infogroup for this purpose which contains all these infotypes.0002. for eg. mgmt? A. 1. all information needed for the business processes is stored. . where do we do it and why? A chain of relationships between objects in a hierarchical structure.In Customizing for Personnel Administration. How can you create new objects in org. To create a new object go to OM -> Basic Settings -> Data Model enhancement . their order of execution and the user groups it is applicable for. O-S-P(Organization->Position->Person). The infogroup is processed when you perform a personnel action.An infogroup exists in the standard system for every personnel action type.

What do you mean by assigning priorities to positions in recruitment? In orgn. IT0023. How many co. What is meant by an enterprise structure? (I said it comprises of Company code.codes can you assign to a personnel area? How many pers.. What is the IT to store educational establishment types? Why do you need them? Do educational certificates and branches of studies come under the same IT? A. Personnel Area and Personnel Subarea. subordniate. 7. 5. What is meant by work schedule rules? . What is the IT store employee's previous industry sector? A. 6. IT0022. To maintain the educational details of the employee. using which the FI people draw various statements like BS.? A. PL account. Because Job is General (Eg: Manager) and Position is Specific (Manager -Hr). 9. but the panelist says. Co Code can contain any number of PA. Areas can be assigned to a company code? Explain. We can relate two Positions like Reports to. You have to explain the full concept of Enterprise Structure and how it related to Employee Structure and where we assign this to Employees. he's not satisfied with the answers. 3.. A. In which Priority the applicant can apply for Position. and for what purpose we defining the Ent structure. Because Co Code is the legal entity of the company. 4. We have to assign Position to Job. Do I need to add anything else to this answer?) A. Mgmt. but one PA must contain One Co Code.A.

0 . and is paid. 13. NUMKR. What is the feature IGMOD used for? A. 15. What is meant by valuating of base wage types? A. Say why the Applicant Status is OnHold.? A. How do you create a personnel no. Day types used to determine the particular day is payment relevant or not. Using the Tcode PA40.PINCH. if it depends on some % of other WT. 10.TimeOff/Paid. Applicant Status denotes the current status of the Applicant. Say HRA is some 20% of Basic. 16. What is meant by day types? A. 3 TimeOff/Special. We can default the WSR using the Feature SCHKZ for your grouping.TimeOff/Unpaid. say Screening. On Process. It is used to define your Infogroup. Rejection and we have to define various reasons for each and every Status. 1 . 2 . WSR is used to define your WS for a defined period. Using Holiday Class and Day Type. 14. What is meant by Applicant Status and what are the reasons? Why do you need them? A.PWS. VDSK1. On hold.Work/Paid. 12. 17. . What is the feature used to create a personnel no. HC. where do I do specify such type of things? A. Today is a holiday. ABKRS. USed to valuate your WT. It Comprises your EE Subgroup. What are the features connected to Organizational Assignment? A.A.

you can use profile match up which help to search for resources internally. We can lock the personnel number using the IT0003. 7) If we have to create multiple positions.Status we can assign using the TCode PB40. 20. In which IT do you assign an applicant to a vacancy. when you integrate with personal development. Activites can be what are all the various activites perform for each activity for the Applicant. 22. Also In recruitment it is represented by 'P' as Person and 'AP" as external person. Where do you assign that status? A. You can create muliple position by LSMW or batch programs for the Tcode PP01 or PPOCE 9) What is the role of a administrator in PA ? . On hold. How do applicant actions differ from applicant activities? A.18. what method OR tool we can use to avoid errors due to creating them manually. Applicant Actions can same as above like Rejected.What are the ways to transfer applicant data? What is the difference between them? A. 19. PBA7 and PBA8. Tell me something about the IT Payroll Status A. exit. 1) What is internal recruitment ? Internal recruitment is search for internal applicants. IT0003 is used to define the current payroll status of the employee like released. On process.

Administrator: we come across for Personnel admininstration.save and come out PA 30 copy actions infotype -.To restrict access to Personnel administration based on PA/PSA.Copy actions infotype . Then you need Development ----> Production How do I change the hiring date which is wrongly entered without rehiring and changing personnel numbers? There are Three Scenarios when you may need to change hiring date: 1) After payroll is run . and Payroll in sap . You can get the name of the administrator in the pay slip so the employee for any clarification he can meet the responsible administrator (accessed through payslip) This administrtor (is created in PA of PM) is responsible for recruitment. Once it is OK in Qulaity server. Time management.action type .incorrect entry -. Integration testing. Each admiinistrator is reponsible for each individual activity. 1) PA30 -. Development -----> Quality server In Quality you need to Unit.when hiring date is before actual Hiring date. 3) Before the payroll is run.action type . 2) After payroll is run when hiring date is after actual Hiring Date.correct entry - . 10) What is golive actually ? What is the role of a functional consultant in it ? Go live is transfering of data from Development server to Production server.

production . the system stores the date of the last payroll run performed for the employee in the Payroll Status infotype (0003). . Specialists. Functional groupings include corporate management.Utilities change entry/leaving date change your date and save. salaried employees... What is the differ.then again utilities change entry leaving date corrrect the hiring date . What is the relation between IT 0007 and IT 0008 ? 6.. 2. after three months he promoted as Manager.Infotype in which data on the Payroll status and Time Management status is stored. the system updates the infotype and writes the changes to the payroll past. What is the role of Enterprise structure and Personnel Structure in Time Management and Payroll? 4. Hierarchical classification involves classifications such as executive employees.change payroll status .. save and come out . after one year again he promoted as GM.Range and App. administration. between Job and Position in OM ? Can you asign Task direct to Position without Job ? 7. What are the fields in IT 0007 ? 1. What have you done in Recruitment ? 8.delete accounted to feild. Application range-It is used to classify applicants according to either hierarchical or functional criteria. 1. how many times will you upload this data by using LSMW ? and Explain in detail ? 5.Utilities . 3) PA30 .Group ? 3.save and come out. The system automatically creates this infotype when the employee is hired. IT 0003. What is the diff.. In general. What is the use of IT 0003 ? 2. save your date is changed. 2) PA30 . I hired one employee.now correct your entries. between App. For example.

.. Time management status. monthly workinh hours. and leave types on the basis of a specific personnel sub area. employees with a temporary contract and so on. 4) What are the other modules integrated with OM? OM contains all the modules to be integrated.It is used o classify applicants according to the type of employment contract for which they are applying.. OM . 6. 3.... IT 0007 fields. Position-It can be occupied by holders at company. Position can be 100% filled.It specifies groupings for Time Management. working week. actual working hours.The system takes the employment percentage and the average number of working hours from infotype 0007 and suggests them as default values for the capacity utilization level and working hours per period in infotype 0008. OM -RECT.employees with a permanent contract. partially filled or vacant. Exa. weekly working hour. weekly workdays.. Multiple assignment are possible. 5. Relation between 0007 and 0008. OMTRAINING & EVENT MGMT. The position automatically inherits the tasks and and characteristics assigned to the job through a relationship. depending client requirement it is done.Work schedule rule. OM-BENEFITS. Personal structure.PD AND OTHERS. This enables to set up work schedules. Job Job is nothing but a general classification of sets of functions. The employee subgroup grouping for time quotas enables you to specify which attendance and absence quote types are eligible for which employee subgroups 4..Applicant group. Enterprise structure. As OM-PA. employment percentage. substitution types. absence types.The employee subgroup grouping for the work schedule enables you to determine which work schedules are permissible for which employee subgroups. Each position occupied by a employee.. A job describes a position. Daily working hour...

CHECK THIS BY GOING TO IMG --> CTRL F AND GIVE INTEGRATION WITH OM ) .

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