ESS – Configuration of Who’s Who Service

Author: Date Created: Version:

Pat Tweddle 10th June 2011 1.0

.............doc 2 © 20011 Deloitte Touche Tohmatsu Limited.................................................................................................3 General Settings..3 Assign Services to Subareas............................................................ All rights reserved...................7 Assigning Photos to Employees..................8 Assign individual Photos to Employees.........4 Service Specific Settings...................................................................................................12 ________________________________________________________________________________________________________ 89616435...................................................................................................3 Assign Area to Area Group Page..............................................................................................................................6 Who’s Who (ESS): Maintain Settings........ ..............................................................................................................................................3 Assign Subarea to Areas.....................................................................................................................................................................................................................................6 Who’s Who (ESS): Refine Employee Search..................................................................................................................................8 Assigning Multiple photos to multiple Employees .........4 Transporting changes of the Selection and Output setting...............................10 Issue assigning Photos to Employees....................................................4 Who’s Who (ESS): Selection and Output..............................................................................................................................................................................................................8 Allow Employees to upload their own photos...........................................................6 Changes to Infoset ......................................................................................................................................................................Who’s Who ESS service 1 Introduction.....

General Settings All Services and Pages are delivered as standard by SAP. . Assign Subarea to Areas IMG > Personnel Management > Employee Self Service > General Settings > Home Page for Self Service > Subareas > Assign Subareas to Areas > Assign Subareas to Areas (Find Entries) SAP delivers entries in this table as follows. The configuration recorded below reflects changes required in a standard SAP delivered system.doc 3 © 20011 Deloitte Touche Tohmatsu Limited. All rights reserved.Who’s Who ESS service Introduction This document details the Configuration made to deploy the ESS service ‘Who’s Who’. Assign Area to Area Group Page IMG > Personnel Management > Employee Self Service > General Settings > Home Page for Self Service > Areas > Assign Areas to Area Group Pages > Assign Areas to Area Group Pages (Add and Change Entries) SAP do not appear to deliver entries in this table – configuration required Area Group Key SAPDEFAULTESS_ERP2005 Area Key EMPLOYEE_SEARCH_ERP2005 Position Choose a suitable position on the area group page. It also details how to assign photos to employees. will depend on other Services allocated to the Area Page. The following configuration should be all that is required. no configuration required ________________________________________________________________________________________________________ 89616435.

g. All rights reserved.doc 4 © 20011 Deloitte Touche Tohmatsu Limited. . no configuration required If you wish to hide any services use the IMG menu Path : IMG > Personnel Management > Employee Self Service > General Settings > Home Page for Self Service > Service > Assign Services to Subareas > Assign Services to Subareas (Add and Change Entries) e.Who’s Who ESS service Assign Services to Subareas IMG > Personnel Management > Employee Self Service > General Settings > Home Page for Self Service > Service > Assign Services to Subareas > Assign Services to Subareas (Find Entries SAP delivers entries in this table as follows. All the following steps are under the above IMG path Who’s Who (ESS): Selection and Output This configuration controls the behavior of the Employee Search service It is country specific based on the country of the User employee record. ________________________________________________________________________________________________________ 89616435. for DSEA Subarea Key: EMPLOYEE_SEARCH_SUBEMPLOYEESEARCH_2005 Service Key: EMPLOYEE_SEARCH_CHANGEOWNDATA05 Position: ‘Blank’ Service Specific Settings IMG > Personnel Management > Employee Self Service > Service specific Settings >Address Book > Who’s Who.

doc 5 © 20011 Deloitte Touche Tohmatsu Limited.Who’s Who ESS service ________________________________________________________________________________________________________ 89616435. All rights reserved. .

All rights reserved. Personal Subarea (P0001-BTRTL) has been renamed City Who’s Who (ESS): Maintain Settings This step in the IMG controls options available for employees under the Who’s Who ESS service. Output list and Details. If you need to use a custom Infoset it should be changed here Use Default settings for: These check boxes control the fields used in the Selection. . Fields in Infoset: Provides a list of all available fields from the infoset that can be used in selection and output. If required settings can be manually transported from T77WWW_WHO Changes to Infoset The Standard SAP infoset (/SAPQUERY/HR_XX_PA_ESS) used for Who’s Who has been adjusted to make the descriptions more meaningful to users. This is by design and any changes can be done direct into any client. ________________________________________________________________________________________________________ 89616435. even a production client. Transporting changes of the Selection and Output setting See SAP Note 216115 This configuration does not trigger automatic transports. Definition of Selection and Output fields: If the default settings have been unchecked the fields used can be changed on the individual tabs. If unchecked the fields used can be adjusted in the definition section.doc 6 © 20011 Deloitte Touche Tohmatsu Limited.Who’s Who ESS service Parameters: This specifies the country and the Infoset being used.

Abbr. restrict the number of employees covered by the search by entering the relevant employment status for the search. All rights reserved. but not active 2: Employee is with the company. The following options are available for the Value Abbr. even in a production client.Who’s Who ESS service The check boxes are self explanatory. enter ESS • In the Sem.doc 7 © 20011 Deloitte Touche Tohmatsu Limited. field: 0: Employee is not with the company 1: Employee is with the company. settings must be made directly in every client. . If new entries are required they can be made as follows: • In the Group field (group name). field (semantic abbreviation) enter STAT2 • In the Value Abbr. but retired 3: Employee is active in the company ________________________________________________________________________________________________________ 89616435. a tick activates the option This table does not transport. field (value of semantic abbreviation). The status indicator STAT2 (Employees' Employment Status) is used to restrict the employees. Who’s Who (ESS): Refine Employee Search This step in the IMG allows you to control the Employees included in the Who’s Who Search.

N. Employees can now upload their own photos. In ECC the SAP transactions OAAD and OAOH allow a User to assign photos to employees.Who’s Who ESS service Assigning Photos to Employees Photos can be attached to Employees in several ways as follows. OAAD: ________________________________________________________________________________________________________ 89616435. the photos must be in JPG format Please review the section Issue assigning Photos to Employees further down this document before attaching any photos. Assign individual Photos to Employees. Allow Employees to upload their own photos. All rights reserved. Under the IMG step ‘Who’s Who (ESS): Maintain Settings’ tick both options under Change Who’s Who and Own data.B. .doc 8 © 20011 Deloitte Touche Tohmatsu Limited.

the user is then presented with a Windows Explorer popup to allow selection of the photograph from the Users hard drive.Who’s Who ESS service Select the Store and Assign option. All rights reserved. After selection of the Photo you should see the following message: ________________________________________________________________________________________________________ 89616435.doc 9 © 20011 Deloitte Touche Tohmatsu Limited. the user is then taken to transaction OAOH: Business object type = PREL Document type = HRICOLFOTO Then click ‘Create’ icon (F8). . A popup will prompt the user to select an employee (Personnel Number) Having selected an Employee all that is required is a green tick.

The name of each photo must be the full 8 digit PERNR of the employee the photo belongs to. including leading zeroes. the parameters can be set as follows: File Path for Documents – the path for the directory where the photos are stored. .Who’s Who ESS service The employee photo is now seen in the header data in PA20 / PA30 as well as being available to the ESS Who’s Who service.OA_UPLOAD_AND_LINK In FSP this has been attached to the following transaction: ZFSPHR_OA_UPLOAD While SAP have omitted to provide any documentation with this program it is not difficult to use when ‘uploading’ photos The employee photos should be stored in JPG format in a directory of the Users Hard Drive. it does not provide an option to navigate to the folder so this must be manually entered File Name Extension – MUST be jpg Processing on Front End – defines if the process runs in background or foreground ________________________________________________________________________________________________________ 89616435. All rights reserved. Assigning Multiple photos to multiple Employees SAP delivers a standard program for this purpose .doc 10 © 20011 Deloitte Touche Tohmatsu Limited. thus: The selection screen is shown below.

doc 11 © 20011 Deloitte Touche Tohmatsu Limited. .Who’s Who ESS service Business Object – MUST be PREL Document Type – MUST be HRICOLFOTO Do Not delete files – defines if the files are deleted from the hard drive after loading Check Only – if ‘ticked’ the program runs in test mode only Check if Object exists – Program will check if employee exists End with first error – if checked program will stop at the first error Object Check Method – EXISTENCECHECK is SAP standard Store and Link – This radio button should be selected Workflow with Entry – do not select Workflow with Assign – do not select Further messages – program will issue additional messages during the process When executed the Program will output a log detailing photos that have been assigned to employees similar to the following: ________________________________________________________________________________________________________ 89616435. All rights reserved.

.Who’s Who ESS service Issue assigning Photos to Employees An issue has been uncovered in the FSP system relating to assigning and displaying Photos. At the time of writing SAP are investigating the issue.doc 12 © 20011 Deloitte Touche Tohmatsu Limited. As a temporary workaround the transactions OAAD and ZFSPHR_OA_UPLOAD have been made available in the Portal in a separate Portal role that can be assigned to selected users. All rights reserved. However when these settings are made an error occurs when assigning photos in ECC. Change Log ________________________________________________________________________________________________________ 89616435. 1. The transactions behave as documented above but must be accessed via the portal. In order to allow Photos of employees to be displayed correctly in the SAP portal under the Whos’ Who service we have required to make certain technical settings.

All rights reserved.doc 13 © 20011 Deloitte Touche Tohmatsu Limited.Who’s Who ESS service Version Description of change Modified by Date ________________________________________________________________________________________________________ 89616435. .

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