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ESS Configuration of Whos Who Service

Author: Date Created: Version:

Pat Tweddle 10th June 2011 1.0

Whos Who ESS service

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Introduction..................................................................................................................................3 General Settings...........................................................................................................................3 Assign Area to Area Group Page..................................................................................................3 Assign Subarea to Areas...............................................................................................................3 Assign Services to Subareas.........................................................................................................4 Service Specific Settings..............................................................................................................4 Whos Who (ESS): Selection and Output.....................................................................................4
Transporting changes of the Selection and Output setting................................................................................6 Changes to Infoset .............................................................................................................................................6

Whos Who (ESS): Maintain Settings..........................................................................................6 Whos Who (ESS): Refine Employee Search...............................................................................7 Assigning Photos to Employees...................................................................................................8 Allow Employees to upload their own photos..............................................................................8 Assign individual Photos to Employees........................................................................................8 Assigning Multiple photos to multiple Employees ....................................................................10 Issue assigning Photos to Employees..........................................................................................12

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Whos Who ESS service

Introduction
This document details the Configuration made to deploy the ESS service Whos Who. It also details how to assign photos to employees. The configuration recorded below reflects changes required in a standard SAP delivered system.

General Settings
All Services and Pages are delivered as standard by SAP. The following configuration should be all that is required. Assign Area to Area Group Page IMG > Personnel Management > Employee Self Service > General Settings > Home Page for Self Service > Areas > Assign Areas to Area Group Pages > Assign Areas to Area Group Pages (Add and Change Entries) SAP do not appear to deliver entries in this table configuration required Area Group Key SAPDEFAULTESS_ERP2005 Area Key EMPLOYEE_SEARCH_ERP2005 Position Choose a suitable position on the area group page, will depend on other Services allocated to the Area Page.

Assign Subarea to Areas IMG > Personnel Management > Employee Self Service > General Settings > Home Page for Self Service > Subareas > Assign Subareas to Areas > Assign Subareas to Areas (Find Entries) SAP delivers entries in this table as follows, no configuration required

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Whos Who ESS service

Assign Services to Subareas IMG > Personnel Management > Employee Self Service > General Settings > Home Page for Self Service > Service > Assign Services to Subareas > Assign Services to Subareas (Find Entries SAP delivers entries in this table as follows, no configuration required

If you wish to hide any services use the IMG menu Path : IMG > Personnel Management > Employee Self Service > General Settings > Home Page for Self Service > Service > Assign Services to Subareas > Assign Services to Subareas (Add and Change Entries) e.g. for DSEA Subarea Key: EMPLOYEE_SEARCH_SUBEMPLOYEESEARCH_2005 Service Key: EMPLOYEE_SEARCH_CHANGEOWNDATA05 Position: Blank

Service Specific Settings


IMG > Personnel Management > Employee Self Service > Service specific Settings >Address Book > Whos Who. All the following steps are under the above IMG path Whos Who (ESS): Selection and Output This configuration controls the behavior of the Employee Search service It is country specific based on the country of the User employee record.

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Whos Who ESS service

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Whos Who ESS service

Parameters: This specifies the country and the Infoset being used. If you need to use a custom Infoset it should be changed here Use Default settings for: These check boxes control the fields used in the Selection, Output list and Details. If unchecked the fields used can be adjusted in the definition section. Definition of Selection and Output fields: If the default settings have been unchecked the fields used can be changed on the individual tabs. Fields in Infoset: Provides a list of all available fields from the infoset that can be used in selection and output.

Transporting changes of the Selection and Output setting


See SAP Note 216115 This configuration does not trigger automatic transports. This is by design and any changes can be done direct into any client, even a production client. If required settings can be manually transported from T77WWW_WHO

Changes to Infoset
The Standard SAP infoset (/SAPQUERY/HR_XX_PA_ESS) used for Whos Who has been adjusted to make the descriptions more meaningful to users. Personal Subarea (P0001-BTRTL) has been renamed City Whos Who (ESS): Maintain Settings This step in the IMG controls options available for employees under the Whos Who ESS service.

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Whos Who ESS service

The check boxes are self explanatory, a tick activates the option This table does not transport, settings must be made directly in every client, even in a production client.

Whos Who (ESS): Refine Employee Search This step in the IMG allows you to control the Employees included in the Whos Who Search. The status indicator STAT2 (Employees' Employment Status) is used to restrict the employees. If new entries are required they can be made as follows: In the Group field (group name), enter ESS In the Sem. Abbr. field (semantic abbreviation) enter STAT2 In the Value Abbr. field (value of semantic abbreviation), restrict the number of employees covered by the search by entering the relevant employment status for the search. The following options are available for the Value Abbr. field: 0: Employee is not with the company 1: Employee is with the company, but not active 2: Employee is with the company, but retired 3: Employee is active in the company

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Whos Who ESS service

Assigning Photos to Employees


Photos can be attached to Employees in several ways as follows. N.B. the photos must be in JPG format Please review the section Issue assigning Photos to Employees further down this document before attaching any photos. Allow Employees to upload their own photos. Under the IMG step Whos Who (ESS): Maintain Settings tick both options under Change Whos Who and Own data. Employees can now upload their own photos. Assign individual Photos to Employees. In ECC the SAP transactions OAAD and OAOH allow a User to assign photos to employees. OAAD:

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Whos Who ESS service

Select the Store and Assign option, the user is then taken to transaction OAOH:

Business object type = PREL Document type = HRICOLFOTO Then click Create icon (F8). A popup will prompt the user to select an employee (Personnel Number)

Having selected an Employee all that is required is a green tick, the user is then presented with a Windows Explorer popup to allow selection of the photograph from the Users hard drive. After selection of the Photo you should see the following message:
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Whos Who ESS service

The employee photo is now seen in the header data in PA20 / PA30 as well as being available to the ESS Whos Who service.

Assigning Multiple photos to multiple Employees SAP delivers a standard program for this purpose - OA_UPLOAD_AND_LINK In FSP this has been attached to the following transaction: ZFSPHR_OA_UPLOAD While SAP have omitted to provide any documentation with this program it is not difficult to use when uploading photos The employee photos should be stored in JPG format in a directory of the Users Hard Drive. The name of each photo must be the full 8 digit PERNR of the employee the photo belongs to, including leading zeroes, thus:

The selection screen is shown below; the parameters can be set as follows: File Path for Documents the path for the directory where the photos are stored, it does not provide an option to navigate to the folder so this must be manually entered File Name Extension MUST be jpg Processing on Front End defines if the process runs in background or foreground
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Whos Who ESS service

Business Object MUST be PREL Document Type MUST be HRICOLFOTO Do Not delete files defines if the files are deleted from the hard drive after loading Check Only if ticked the program runs in test mode only Check if Object exists Program will check if employee exists End with first error if checked program will stop at the first error Object Check Method EXISTENCECHECK is SAP standard Store and Link This radio button should be selected Workflow with Entry do not select Workflow with Assign do not select Further messages program will issue additional messages during the process

When executed the Program will output a log detailing photos that have been assigned to employees similar to the following:
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Whos Who ESS service

Issue assigning Photos to Employees


An issue has been uncovered in the FSP system relating to assigning and displaying Photos. In order to allow Photos of employees to be displayed correctly in the SAP portal under the Whos Who service we have required to make certain technical settings. However when these settings are made an error occurs when assigning photos in ECC. As a temporary workaround the transactions OAAD and ZFSPHR_OA_UPLOAD have been made available in the Portal in a separate Portal role that can be assigned to selected users. The transactions behave as documented above but must be accessed via the portal. At the time of writing SAP are investigating the issue.

1. Change Log
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Whos Who ESS service

Version

Description of change

Modified by

Date

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