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Q.10 Define E-Mail.

Ans: Electronic mail, commonly known as email or e-mail, is a method of exchanging digital messages from an author to one or more recipients. Modern email operates across the Internet or other computer networks. Some early email systems required that the author and the recipient both be online at the same time, in common with instant messaging. Today's email systems are based on a store-and-forward model. Email servers accept, forward, deliver and store messages. Neither the users nor their computers are required to be online simultaneously; they need connect only briefly, typically to an email server, for as long as it takes to send or receive messages. An email message consists of three components, the message envelope, the message header, and the message body. The message header contains control information, including, minimally, an originator's email address and one or more recipient addresses. Usually descriptive information is also added, such as a subject header field and a message submission date/time stamp.

Q.10. Write down Steps for create email ID Ans: Having an email address in today's world is essential to communication. An email address allows users to communicate with family and friends, send resumes for employment online, receive receipts for online purchases, and create memberships and accounts with different websites. There are many email service providers to chose from. Some of the most popular email providers are Yahoo!,GmailandHotmail.

Hotmail 1.Go to 2.Select the "Sign Up" button next to "Don't have a Hotmail account?" 3.Enter in a "Windows Live ID." This ID will be used as your email address, and could be used to access other Microsoft Properties such as Xbox Live or Zune. You can hit the "Check Availability" button to make sure the name is still available. 4.Add your additional account information. Create a password, enter in your first and last name, select your country, state and zip code. Select your gender. Enter your birth year. Then enter the captcha characters. 5.Click the "I accept" button to accept the terms and conditions and create your new Hotmail email account.

Q.8 Define intranet Ans: An intranet is a private network that is contained within an enterprise. It may consist of many interlinked local area networks and also use leased lines in the wide area network. Typically, an intranet includes connections through one or more gateway computers to the outside Internet. The main purpose of an intranet is to share company information and computing resources among employees. An intranet can also be used to facilitate working in groups and for teleconferences. Contrary to popular belief, this is not simply a misspelling of "Internet." "Intra" means "internal" or "within," so an Intranet is an internal or private network that can only be accessed within the confines of a company, university, or organization. "Inter" means "between or among," hence the difference between the Internet and an Intranet. An intranet uses TCP/IP, HTTP, and other Internet protocols and in general looks like a private version of the Internet. With tunneling, companies can send private messages through the public network, using the public network with special encryption/decryption and other security safeguards to connect one part of their intranet to another. Typically, larger enterprises allow users within their intranet to access the public Internet through firewall servers that have the ability to screen messages in both directions so that company security is maintained. When part of an intranet is made accessible to customers, partners, suppliers, or others outside the company, that part becomes part of an extranet. Q.1 Define word Processor. Ans: Using a computer to create, edit, and print documents. Of all computer applications, word processing is the most common. To perform word processing, you need a computer, a special program called a word processor, and a printer. A word processor enables you to create a document, store it electronically on a disk, display it on a screen, modify it by entering commands and characters from the keyboard, and print it on a printer. The great advantage of word processing over using a typewriter is that you can make changes without retyping the entire document. If you make a typing mistake, you simply back up the cursor and correct your mistake. If you want to delete a paragraph, you simply remove it, without leaving a trace. It is equally easy to insert a word, sentence, or paragraph in the middle of a document. Word processors also make it easy to move sections of text from one place to another within a document, or between documents. When you have made all the changes you want, you can send the file to a printer to get a hardcopy.

Q.5 Define Spreadsheet. Ans: A spreadsheet is a document that stores data in a grid of horizontal rows and vertical columns. Rows are typically labeled using numbers (1, 2, 3, etc.), while columns are labeled with letters (A, B, C, etc). Individual row/column locations, such as C3 or B12, are referred to as cells. Each cell can each store a unique instance of data. By entering data into a spreadsheet, information can be stored in a more structured way than using plain text The row/column structure also allows the data to be analyzed using formulas and calculations. For example, each row of a spreadsheet may store information about a person who has an account with a certain company. Each column may store a different aspect of the person's information, such as the first name, last name, address, phone number, favorite food, etc. The spreadsheet program can analyze this data by counting the number of people who live in a certain zip code, listing all the people who's favorite food is fried veal, or performing other calculations. In this way, a spreadsheet is similar to a database. However, spreadsheets are more streamlined than databases and are especially useful for processing numbers. This is why spreadsheets are commonly used in scientific and financial applications. For example, a spreadsheet may store bank account data, including balance and interest information. A column that stores the account balances of several clients can easily be summed to produce the total value of all the clients' balances. These amounts can be multiplied by the interest rate from another cell to see what the value of the accounts will be in a year. Once the formula has been created, modifying the value of just the interest rate cell will also change the projected value of all the accounts. The most commonly used spreadsheet application is Microsoft Excel, but several other spreadsheet programs are available including IBM Lotus 1-2-3 for Windows and AppleWorks and Numbers for Mac OS X. Q.2 What is formatting toolbar? Ans: Like the Standard toolbar, the Formatting toolbar is set by default to appear any time you open Word. It is usually docked below the menu bar, to the right of the Standard toolbar. If the monitor you are using is small and screen space is at a premium, it makes sense to deactivate this toolbar by right clicking on it and deselecting it from the list, as the commands are not as essential as those on the Standard toolbar. This is not to say the commands are unimportant: They will help you produce professional quality documents that are easy to read. If you do decide to turn deactivate it, it is a good idea to learn the shortcut keys for the commands first. Depending on which version of Word you are using and the customization that you or another user has done to the toolbars, the buttons that appear may vary. The first set of buttons on the formatting toolbar control the font and styles. For someone starting out in word, styles might be somewhat confusing. For an experienced user, however, they will

make formatting much easier and make it easier for you to navigate through your document both on the printed page and on the computer screen. Q.8 In MS Word how insert page number in a document?. Ans: You can use Microsoft Word to create complex documents. Books and other large documents occasionally require different page number formats in different sections of one document. For example, you can number the index pages with Roman numerals (for example, "i.", "ii.", "iii.") and the main document with Arabic numerals (for example, "1", "2", "3"). This article describes how to set up different page numbering formats. To format the page numbering for different sections, follow these steps: Click between two parts of your document that you want to number differently. On the Insert menu, click Break. Click Next Page, Even Page, or Odd Page, and then click OK.. Click in the first section. On the View menu, click Header and Footer. Click in the header or footer where you want the page number. On the Header and Footer toolbar, click Insert Page Number. On the Header and Footer toolbar, click Format Page Number. In the Number format box, click the format that you want for the numbers in this section. Do one of the following: If you want the page numbering for the first page in this section to start at a particular number other than the first number in the format series, click Start at under Page numbering, and then enter the first number that you want to appear on the first page of the section. If you want the page numbering to continue from the previous section, click Continue from previous section. Click OK. On the Header and Footer toolbar, click Show Next. Repeat steps 8 through 11 for the page numbering in this section. On the Header and Footer toolbar, click Close

Q.6 Define different type of view in Power Point. Ans: By default, when PowerPoint is first launched, it runs in its Normal view, indicated at the bottom left of the screen by the depressed first button in the small views toolbar. The normal view provides a what-you-see-is-what-you-get mode for working with your slides. As the default view, its operations are discussed at some length in these pages. But it is useful to consider the useful alternatives offered by PowerPoint's other view options. Outline View One of the most practical views is the Outline view, which can be activated by clicking on the second option in the views toolbar. In the Outline view, the screen is predominantly occupied by a list of the slide titles and the bulleted items that are a part of those slides. (Images, tables, and charts are not part of this list, though they are visible in a preview window situated in the upper right corner of the screen.) Along the left edge of the screen you should see the Outlining toolbar: if it is not visible, you can bring it to the screen by selecting View|Toolbars|Outlining . Slide View The Slide View is represented by the third button on the Views toolbar in the lower left corner of thePowerPoint screen. The Slide View is so much like the Normal view that it won't be discussed much here: it provides a larger view of the slide (which is great if you need a more detailed view), but it does so at the expense of reducing the outline to a set of slide numbers and eliminating the notes view altogether. Working in this view is not recommended. Slide Sorter View The Slide Sorter View can be genuinely useful: it presents thumbnail images of all of the slides in the presentation and allows, through a simple dragging and dropping operation, a slide to be moved from one place in the presentation to another. Double-clicking on any given thumbnail in the Slide Sorter View has the effect of opening that slide in the last view that had been used. To move a slide from one location in the presentation to another, click on the slide you would like to move, and drag it to the destination you would like it to appear in. Then release the mouse button to drop the slide into place, and your new slide sequence will be set. Slide Show View The Slide Show View is activated by clicking on the fifth button on the views toolbar. The Slide Show Viewlaunches the presentation at the point of the currently selected slide, with the effect of hiding PowerPoint'sediting interface. It is useful for previewing your work as you are creating it-details on navigating slides are available in the Giving a Presentation document on this web site.

Section b 1.2 Define MENU BAR. Explain function of MS-Word menu bar. Ans: A menu bar is a horizontal strip that contains lists of available menus for a certain program. In Windows programs, the menu bar resides at the top of each open window, while on the Mac, the menu bar is always fixed on the top of the screen. Despite this major difference, the menu bar serves the same purpose on each platform. Nearly all programs have a menu bar as part of their user interface. It includes menu items and options specific to the particular program. Most menu bars have the the standard File, Edit, and View menus listed first. The File menu includes options such as Save and Open File..., the Edit menu has items such as Undo, Copy, Paste, and Select All, while in the View menu you'll find viewing options such as changing the layout of open windows. Word processing programs, such as Microsoft Word, also include menu options such as Insert, Format, and Font which you will most likely not find in a Web browser's menu bar. But a Web browser may contain menu options such as History and Bookmarks, which you will not find in a word processing program. Many items located within the menu bar often have keyboard shortcuts that enable you to choose menu options by just pressing a key combination. For example, to copy an object or text selection, most programs allow you to press Control-C (Windows) or Command-C (Mac) instead of selecting Copy from the Edit menu. When browsing through the items in a program's menu bar, you should see the keyboard shortcuts located next to each option that has a shortcut available. The menu bar is a fundamental part of the graphical user interface (GUI), so it is worth you time to get familiar with it. You may even discover features you did not know about before.