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34: Meeting Convenes Shane: Reminder of league vision statement 7.37: Treasurer’s Report Sam: No activity from last board meeting. Sam: We’ll add ROI bullets on the invoice. Material can be pulled from Shane’s draft agenda for the Annual Meeting. Sam: Let’s confirm date for invoicing. Shane: Pull the trigger on the previously agreed-upon date. Thurman: We need to insure dues are paid in advance of any Gay Bowl business. In order for a team to drop into the draw, they must be in good standing with NGFFL. The process this year is earlier, so we’ll have to adjust payment deadlines accordingly. Sam: We had decided May 1, due July 31. Shane: Let’s move it up to align with GB schedule. Sam: Invoices will go our March 1. All agreed. 7.45: Board Appointees Jared: Emails to city leaders asking for nominations were sent last week. Due Friday, March 2. So far, we’ve heard from Lance. Tuesday, March 13 – board votes. Wednesday, March 14 – appointments announced. Shane: Reminded us of the roles up for appointment and the details therein. 7.49: 2012 Project Plan Shane: Meant to be a guiding document, not a browbeating device. Phil: Loves project plans – totally appropriate and helpful. Should make Shane’s job easier. Thurman: No issue with it – whatever makes life easier. Chris: Not sure how to plug into it, but did his own timeline as a result. Could be overlap of his work with fundraising, etc. It’s a great doc for Shane’s management purposes. Shane: Let’s just endeavor to put ourselves onto some semblance of a timeline, lest life get in the way. 7.55: New-League Pursuit Plan Shane: Can we start a league somewhere where we have nothing? Chris: Three core goals: creating new leagues from scratch; upgrading cities that have teams but no leagues; upgrading existing, small leagues. Some of this is already in the works. The plan is getting passed around. Lubbock is in the works. Initial assessment call; follow with Jared’s toolkit; do weekly or fortnightly calls to walk them through next steps. Michigan, Dallas, Cleveland, etc. are targets. PMc: Houston is launching this Spring with five teams. JAX should be starting one as well. Chris: Is looking into online queries from the web site.
Phil: Toronto apparently has 8-10 teams for 115-140 players for 2012. Sam: Michigan is still facing issues. Shane: We’ll have to give them some additional support. Survey results indicate that folks want us to prioritize support. Phil: Needs to work closely with Chris given target cities of particular funders. 8.07: Corporate Partnerships Phil: Walked us through latest iteration of partnership worksheet/opportunities. The thought is that the structure allows potential sponsors to finely segment target markets with various sponsorship options. MillerCoors – good, continuous conversations with them. They’d like to target six light-house markets – SD, LA, SF, Cleveland, Columbus, Dallas. Should they be the primary beer sponsor at the tourneys, or should they be broader in their footprint. They want info on the bars in each town and what they serve. Using survey finding to populate demo info, but Phil will likely call each city to get the best information possible. Shane: Bets we know more about our members than we’ve ever known before. How do we memorialize and codify this for those who serve after us? Phil: Asks that we look at the tabs and eyeball the numbers. Phil: Will work on the workplan and farm out some responsibilities to all of us. 8.24: Gay Bowl Update Thurman: For 2013, we’ll share a timeline and process with the cities around the bid. Request for bids by March 1 for the 2013 tournament. We’ll provide guiding principles and expectations for bid cities. Due date of May 1. This should provide ample time to generate a bid, or recruit if needed. Also allows time (60 days) in the event we don’t have a city interested. Phil: Could we get an intent to bid deadline? We could then work with them to help put their bids together. Shane: The bylaws provide a timeline for the process. We should have enough time to flesh out any potential curveballs in bids. Thurman: We should have a decision point by May 23. We’re prepared for multiple bids. But if a single bid comes in, we can move the schedule up. Thurman: We need to get a sense of the number of refs we’ll need to support the tournament (Lance and Denver are working on their numbers). Once that’s done, we’ll know how many invites we can send (including new cities and second teams). March 6 is the date for how many second teams we can accommodate. Shane: May 1 due date for members in good standing factors into the invitations. PMc: We need an easy, one-stop-shop calendar for all of our dates. Thurman: Hall of Fame. Working on dates for all relevant nominations and votes for member cities and Joe and Mollie. Thurman: Still working on Divisional Play recommendation. Waiver wire is back in play. Shane: Task force work should be forwarded and blessed in order to stay in alignment with Gay Bowl timeline. Thanked Thurman and his team on behalf of the board for all of their hard work.
Thurman: Committee has worked every week for two hours each meeting. Thinks folks will really like what they’ll put forth. Shane: Waiver wire needs to be vetted thoroughly, lest loopholes be exploited. 8.46: Annual Meeting Shane: It’s a week from tonight, 8-9.30 Eastern. Runs us through the draft agenda. Asked for feedback on each of the proposed items on the agenda. Everyone agreed with the run-through and the responsibilities for the call. 9.15: Communications Patrick: Building a new database; “Subscribe now” button is built; Facebook widget is on the way, as is social media policy Patrick: Next step for philanthropy component is the Annual Meeting, floating the idea of partnership and asking for input on partnership ideas. 9.19: Adjourn