AIM

USER GUIDE BAHWAN CYBERTEK (P) LTD Oracle Inventory Module

Table Of Contents
1 DEFINE ITEMS...................................................................................................................................................................4 1.1 OVERVIEW..........................................................................................................................................................................4 1.2 ITEM ATTRIBUTE CONTROL...................................................................................................................................................4 1.3 MASTER ITEM ENTRY...........................................................................................................................................................4 1.4 COPY ITEM FROM A TEMPLATE OR EXISTING ITEM:...................................................................................................................5 1.4.1 Apply a Template.....................................................................................................................................................5 1.4.2 Copy Item Attributes................................................................................................................................................6 1.5 ENTER CATEGORIES..............................................................................................................................................................7 1.6 ORGANIZATION ASSIGNMENT.................................................................................................................................................9 1.6.1 Updating Inventory Org Item Attributes...............................................................................................................11 1.6.2 Change Organizations (Please follow change organization instructions)............................................................11 1.7 UPDATE SALES ACCOUNT...................................................................................................................................................12 1.8 TRANSACTION DEFAULTS....................................................................................................................................................13 2 ITEM RELATIONSHIPS DEFINITION........................................................................................................................15 2.1 DEFINING ITEM RELATIONSHIPS............................................................................................................................................15 3 ITEM INQUIRY.................................................................................................................................................................17 3.1 ITEM INQUIRY....................................................................................................................................................................17 3.2 ATTRIBUTES......................................................................................................................................................................18 3.3 REVISIONS.........................................................................................................................................................................18 3.4 CATEGORIES......................................................................................................................................................................19 4 ON-HAND INQUIRY........................................................................................................................................................20 4.1 OVERVIEW........................................................................................................................................................................20 4.2 ON-HAND QUANTITIES INQUIRY:..........................................................................................................................................20 4.3 INQUIRY BY ITEM:.............................................................................................................................................................22 4.4 ON-HAND BALANCE FOR A SPECIFY SUBINVENTORY:.................................................................................................................23 5 INVENTORY MISCELLANEOUS TRANSACTIONS.................................................................................................25 5.1 OVERVIEW........................................................................................................................................................................25 6 SUBINVENTORY TRANSFER TRANSACTION.........................................................................................................29 6.1 OVERVIEW........................................................................................................................................................................29 6.2 SUBINVENTORY TRANSFER...................................................................................................................................................29 6.3 SUBINVENTORY TRANSFER, TRANSACTION LINES....................................................................................................................30 7 CREATE MOVE ORDER REQUISITION.....................................................................................................................32 7.1 OVERVIEW........................................................................................................................................................................32 7.2 SETUP...............................................................................................................................................................................32 7.3 SET UP PLANNER...............................................................................................................................................................33 7.4 ENTER MOVE ORDER.........................................................................................................................................................34 7.5 ON HAND QUANTITIES ......................................................................................................................................................39 7.6 MOVE ORDER APPROVAL....................................................................................................................................................40 8 MOVE ORDER TRANSACTION....................................................................................................................................42 8.1 OVERVIEW........................................................................................................................................................................42 8.2 TRANSACT MOVE ORDERS..................................................................................................................................................42 8.2.1 Finding Move Orders ...........................................................................................................................................43 8.3 MANUALLY DETAILING MOVE ORDER:.................................................................................................................................45 8.4 VIEW/UPDATE DETAILS......................................................................................................................................................47 9 VIEW MATERIAL TRANSACTIONS...........................................................................................................................49 9.1 OVERVIEW........................................................................................................................................................................49

9.2 MATERIAL TRANSACTIONS...................................................................................................................................................49 10 CYCLE COUNTING.......................................................................................................................................................54 10.1 OVERVIEW:.....................................................................................................................................................................54 10.2 DEFINE CYCLE COUNTS:...................................................................................................................................................54 11 ABC ANALYSIS...............................................................................................................................................................60 11.1 OVERVIEW:.....................................................................................................................................................................60 11.2 DEFINE ABC COMPILES...................................................................................................................................................60 11.3 DEFINE ABC CLASSES.....................................................................................................................................................63 11.4 DEFINE ABC GROUPS.....................................................................................................................................................63 12 CYCLE COUNTING.......................................................................................................................................................67 12.1 OVERVIEW:.....................................................................................................................................................................67 12.2 AUTOMATIC SCHEDULING:.................................................................................................................................................67 12.3 MANUAL SCHEDULE REQUESTS..........................................................................................................................................69 12.4 GENERATING A CYCLE COUNT REQUEST AND PRINTING THE COUNT LISTING............................................................................70 12.5 ENTER CYCLE COUNTS.....................................................................................................................................................73 13 CYCLE COUNTING.......................................................................................................................................................77 13.1 OVERVIEW:.....................................................................................................................................................................77 13.2 CYCLE COUNT APPROVAL.................................................................................................................................................77 14 RECEIVING DELIVERY................................................................................................................................................79 14.1 RECEIVING DELIVERY TO INVENTORY..................................................................................................................................79 14.2 ENTERING RECEIVING TRANSACTIONS LINES........................................................................................................................80 14.3 ENTERING RECEIVING TRANSACTIONS DETAILS....................................................................................................................81 14.4 VIEWING RECEIVING ACTIVITY..........................................................................................................................................82 14.5 RECEIPTS HEADERS SUMMARY...........................................................................................................................................83 15 RECEIVING INVENTORY PURCHASE ORDERS BY DIRECT RECEIPTS........................................................84 15.1 RECEIVING INVENTORY PURCHASE ORDERS OVERVIEW.........................................................................................................84 15.2 ENTERING PURCHASE ORDER RECEIPTS...............................................................................................................................84 15.3 ENTERING RECEIVING HEADER INFORMATION.......................................................................................................................86 15.4 ENTERING RECEIVING LINES..............................................................................................................................................86 15.4.1 Receipt Lines Tab Region....................................................................................................................................87 15.5 ENTER RECEIPT DETAILS..................................................................................................................................................88 15.6 ORDER INFORMATION........................................................................................................................................................89 15.7 VIEW RECEIVING ACTIVITY...............................................................................................................................................90 16 RECEIVING AND MATCHING UNORDERED RECEIPTS.....................................................................................92 16.1 OVERVIEW:.....................................................................................................................................................................92 16.2 RECEIVE UNORDERED PURCHASE ORDER:............................................................................................................................92 16.3 MATCH UNORDERED RECEIPTS..........................................................................................................................................97 17 RETURN TO VENDOR.................................................................................................................................................101 17.1 RETURNING MATERIALS TO A VENDOR..............................................................................................................................101 17.2 TRANSACTIONS TAB REGION............................................................................................................................................102 17.3 RECEIVING RETURNS DETAILS TAB..................................................................................................................................103

For example. Determines whether you have decentralized control of item attributes. and revision quantity control. Much of the day to day activity within a company or organization – purchasing material. or may need suppliers identified. Organization level: 1. Accurate. such as order cost. For example. New items often need bills and routings set up. Items are always defined in the master organization first. lead-time. timely.Item Definition 1 Define Items This document explains how to add new items and related data to the system. selling products.2 Item Attribute Control Item attributes are information about an item. Items carry attributes that control how Oracle Applications manages the item. Attributes maintained at the Master level have the same attribute values in each organization in which an item is assigned. Objectives: Prerequisites: Organization Set Up 1. 1. evolves around items. than enabled in the using inventory organizations.1 Overview New item definition is a critical function. There are two types of attribute control: Master level: Determines whether you have centralized control of item attributes. Items must be assigned to category sets with a category value. Attributes maintained at the Organization level may have different attribute values in different organizations. and likely need to be costed. One of the prerequisites for defining items (and assigning values to item attributes) is setting attribute controls. building goods. an item may be min-max planned in a distribution organization but MRP planned in a production organization. and comprehensive item definition smoothes the daily business flow and minimizes future problems. and servicing what was sold. or need price lists created. you maintain an item's primary unit of measure at the Master level.3 Master Item Entry Bahwan CyberTek Page 4 of 105 Classified as Confidential .

Templates make initial item definition easier.4 Copy Item From a Template or existing item: 1.Item Definition Navigate to: Items > Master Items Note that the Organization is already defaulted to EHC (Master Organization). Attributes will be pre-defined based on the template you apply to a new item.4. select Copy from the Tools Menu. 1. In the Master Item window. We recommend that you use templates provided by Oracle. seeded by OA.1 Apply a Template Templates are defined sets of attributes that you can use over and over to create many similar items. or those you define for item entry. You can make a template to set All Items or only one. You can Bahwan CyberTek Page 5 of 105 Classified as Confidential . enter the Following: Item: Enter an item number Description: Enter a description for your item To apply item templates or copy attributes from another item.

The last template applied will take precedence if template attributes overlap. organization assignments. catalog group information and costs are not copied.4. the copy from item’s attributes are copied first and then the template is applied. 1. This process cannot be used however to copy attributes to an existing item. Note: Category relationships. If you apply both a template and copy from another item.Item Definition apply as many templates as you like to an item.2 Copy Item Attributes If you are defining an item that is similar to another existing item. you can copy the existing items attribute settings to the new item. Bahwan CyberTek Page 6 of 105 Classified as Confidential .

The flexibility of category sets allows you to report and inquire on items in a way that best suits your needs. This allows the same Item to be categorized differently across user groups. A category is a logical classification of items that have similar characteristics. Purchasing may define an Item with a Category Product Family of Bin Stock and a Category Product Type of IC and Inventory may define the same Item with a Category Product Family of Memory and a Category Product Type of RAM.5 Enter Categories You can use categories and category sets to group your items for various reports and programs. 1.Item Definition In the Copy From window. Even if there are no inventory transactions against the Item the UOM can not be changed. Select Categories from the Tools menu Bahwan CyberTek Page 7 of 105 Classified as Confidential . If it is incorrectly entered you must either delete the Item (if there have been not transactions against it) or enter a new Item. A category set is a distinct grouping scheme and consists of categories. Save your work. For Example. enter the Following: Template: Select the template to apply Item: Select the item to copy from Before you save verify you have the correct Unit of Measure (UOM) because the UOM can NOT be changed after an Item is saved. More categories or category segments can be defined to meet your unique business needs.

Item Definition The default Category Set and Category will appear. move to the Category field and click on the List of Values button. To change the default category. Bahwan CyberTek Page 8 of 105 Classified as Confidential .

OA set up the product Family and Type segments of the Category Descriptive FlexField to default the value of Default. but if the combination is not defined as a valid category.6 Organization Assignment This will allow the Item as defined in the EHC Organization to also be used in another Organizations. Also. Repeat Prior Two Steps.Item Definition Enter the Following: Family: Product Class: Select a family from the list of values Select a Product Class type from the list of values. 1. the default will be assigned. After you enable another organization in this form you will be able to do transactions with the item in that organization. You will not have to re-define the item. If no categories are defined for an item. only identify what organization can now use the item. The list of values by segment is based on the validation set. selecting the additional category sets as needed. Note: Categories must be predefined. it will not be accepted. categories may be master organization or inventory organization item level control. Select Organization Assignment from the Tools menu Bahwan CyberTek Page 9 of 105 Classified as Confidential .

Bahwan CyberTek Page 10 of 105 Classified as Confidential . Click on the Org Attributes button to view the attributes specific to each organization. then you can assign it here.Item Definition If the item is not assigned to a specific organization.

most item attributes are controlled at the Master Organization level and can not be changed at the organization level.6.6. This price is the default used for new purchase orders. 1. you can do it.2 Change Organizations (Please follow change organization instructions). you should update the List Price field. Navigate to: Items > Organization Items Bahwan CyberTek Page 11 of 105 Classified as Confidential .1 Updating Inventory Org Item Attributes If the Item already exists and you want to make a change to an attribute that is controlled at the Inventory Organization level. however. 1.Item Definition In the Purchasing tab.

Make value changes to the Attributes.Item Definition For example Costing is controlled at the organization level. not the Master Organization. 1. so if you select the costing alternative region you can make your attribute changes. Bahwan CyberTek Page 12 of 105 Classified as Confidential . The account will default from the Organization Parameters for an item. and can be changed at the inventory organization level if necessary. After you save your work the change will only be effective in the organization you made the change in. This change will now be effective ONLY in the Inventory Organization. Save your work.7 Update Sales Account The Order Entry module picks up the sales account to use on sales orders from the Sales Account attribute for the item.

Item Definition Select the Invoicing Attribute group to enter a new Sales Account.8 Transaction Defaults To enter default shipping or receiving Subinventories Navigate to: Click on the New button. Setup > Transactions > Item Transaction Defaults Bahwan CyberTek Page 13 of 105 Classified as Confidential . Note: For moving to additional attributes. 1. please click on the arrow on the attribute line.

Save your work. Bahwan CyberTek Page 14 of 105 Classified as Confidential .Item Definition Select the Subinventories alternative region. Input your item and select a subinventory Default for Shipping and Receiving and Move Order Receipt.

you can use this as a reference to look up related and substitute items. This allows you to search for items through these relationships. Substitute item relationships must also be defined if you wish to allow receipts of substitute items. The Item Relationship screen will appear.Item Relationships Definition 2 Item Relationships Definition Objectives: This document explains the setup of related items. Navigate to: Item > Item Relationship In the Find Item Relationships window.1 Defining Item Relationships You can define relationships between items. click on the New button to define a new relationship. Once you define items as related or substitute. You can also enter search criteria and click on the Find button to display existing item relationships. Prerequisites: Items must be defined and enabled in the Organizations before you can define item relationships. Bahwan CyberTek Page 15 of 105 Classified as Confidential . 2.

(This is the default.Item Relationships Definition In the Item Relationships screen. Defaults to the item’s description. Defaults to the item’s description. Reciprocal: Save your work. Enter an item that represents the “To” part of the relationship. A substitute relationship is reciprocal if you can use the “From” item as a substitute for the “To” item. Select the type of relationship between the items: Related-The items are related in a non-specific way.) Substitute-One item is a substitute for another. Bahwan CyberTek Page 16 of 105 Classified as Confidential . enter the following: From Item: From Description: To Item: To Description: Type: Enter an item that represents the “From” part of the relationship. and vice versa. Indicate whether the relationship is Reciprocal.

Prerequisites: The item must be defined. Scope options include: • Single: Displays item information for your log in organization only. the item master organization • All: Displays item information for all organizations in which the item is enabled. • Single and Master: Displays item information for your log in organization as well as. 3. the Item Information Find window comes up. and category assignments. revisions. Bahwan CyberTek Page 17 of 105 Classified as Confidential . When you select Item Information from the Navigator. If you only have visibility to the Single Organization option.1 Item Inquiry Navigate to: Items > Item Information Select a scope option and enter your Item number. You have several options to view your item information: You may select an Organization Scope. Note that this option may be secured with Function Security. you are locked out of the other options with function security.Item Inquiry 3 Item Inquiry Objectives: The document describes inquiry procedures to view an item’s attributes.

By selecting an Organization Scope of all with an Attribute Display Group of Costing.2 Attributes Select the Attributes button to view your Item’s attribute values. If you want to view the item’s revisions or categories. • Control Level: Select to view either master item controlled attributes. 3. Note that a single organization. • Attribute: Enter a selected attribute you wish to view. as you will not have to scroll through all the item attributes to get to the information you want. Bahwan CyberTek Page 18 of 105 Classified as Confidential . you will see all of the Costing attributes for each organization. and then click on the Revisions or Categories button. 3. organization level controlled attributes.3 Revisions Select the Revisions button to display revision history for your item. you only need to enter in the Item. or all. your organization and the item master organization. Entering a specific group may speed your inquiry.Item Inquiry Optional: Attribute Display option: • Group: Enter the attribute group you wish to view. or all organizations will display based on the organization scope you selected. You may specify an Attribute Group or a specific attribute.

Item Inquiry 3. your organization and the item master organization. or all organizations. Again. Bahwan CyberTek Page 19 of 105 Classified as Confidential . you may view values for your organization.4 Categories Select the Categories button to view the category sets and category values your item is assigned.

It may also be used to view the on-hand balances for all items within a single subinventory. Availability > On-hand Quantities Bahwan CyberTek Page 20 of 105 Classified as Confidential . you may use On-hand Inquiry to find all items with a negative on-hand balance. or all Organizations. the inquiry may be used to query the on-hand for a specified lot number. 4.2 On-hand Quantities Inquiry: Navigate to: On-hand.On-hand Inquiry 4 On-hand Inquiry Query Oracle to view on-hand balances for an item or subinventory. Organization. In addition.1 Overview On-hand Quantities inquiry can be used to view the on-hand balances for an item within a specified Subinventory. Objectives: Prerequisites: 4. Finally.

which will return all items with a quantity of less than zero (i. The options provide a progressively more detailed display of your on-hand balance: • Item: Summarizes on-hand balance by item within an organization. summing across subinventories and revisions.e. this may be used in combination with the fields above or used alone. • Revision: Summarizes on-hand balance by item/revision. Quantities will be displayed in this unit of measure. the item description will display.On-hand Inquiry There are multiple ways to query on-hand balances. description and/or subinventory. depending on the information known and the data you wish to find. you may optionally limit your query by specifying a single revision Subinventory: You may limit your query to a single subinventory. you can drill down further to see lot and/or serial details. Enter an item or item description along with a subinventory to limit your query. Revision: If you entered an item that is under revision quantity control. or it may be entered on its own. Description: If you entered an item. Displays the total on-hand by organization and item. Displays by organization total on-hand by item/revision. Item: Enter the item you with to view. Locator: If you select a Subinventory that is locator controlled you may also specify a locator. you may enter an item description. In the Find On-hand Quantities window: Organization: Leave your sign on Organization code. • Subinventory: Displays item/revision on-hand by subinventory. You have up to four display options (some options may not be available based on the find criteria you specify). The item’s primary UOM will appear. summing across subinventories. You can enter a “to” quantity of zero. Note: If a displayed item is lot and/or serial number controlled. or change the code to null to query across all organizations. You may query on a single field or a combination of fields. all items with a negative on-hand balance). Lot: You may further limit your query to a single lot number. Quantities: You may enter a range of quantities. if you don’t know the item number. Use the “%” as a wildcard to search on partial item descriptions. Or. • Detailed: Displays item/revision on-hand by subinventory and locator. and you may select from up to four different displays. Again. Lot may be specified in combination with item. or leave item and description null to view all the items with an on-hand balance in a subinventory. Display: Bahwan CyberTek Page 21 of 105 Classified as Confidential .

On-hand Inquiry 4. Bahwan CyberTek Page 22 of 105 Classified as Confidential . Click on the Find button.3 Inquiry By Item: Enter an item or item description to query on a select item or group of items. Optionally. select a Display option to determine the level of detail to review.

4. Enter the name of the subinventory you wish to query. Bahwan CyberTek Page 23 of 105 Classified as Confidential .4 On-hand balance for a specify subinventory: Return to the Find On-hand Quantities window.On-hand Inquiry To see the Subinventory or Revision detail for an item. select the Subinventory Display option. select the appropriate button at the bottom of the window. and click on the Find button. or select the drill down indicator.

On-hand Inquiry All items with an on-hand for the selected subinventory will be displayed. If locator control is used. Bahwan CyberTek Page 24 of 105 Classified as Confidential . If lot and/or serial number control is used the Lot/Serial button may be used to drill down to a lot or serial number information for a selected item. the Detailed button may be used to drill down to locator information for a selected item.

Miscellaneous Transactions 5 Inventory Miscellaneous Transactions 1. Navigate to: Transactions> Miscellaneous Transaction Accept the default current date or enter the date and time of entry for the transaction. or any other requesting department. Bahwan CyberTek Page 25 of 105 Classified as Confidential . material can be issued and received from general ledger accounts. The form below shows all of the standard transaction types. Select the transaction type. This allows material to be issued/received from non-inventory areas such as engineering. Execute Various Inventory Miscellaneous Transactions. None Objectives: Prerequisites: 1. facilities. 5.1 Overview With miscellaneous transactions. Manual adjustments can also be made for accounting purposes by receiving material from one account to inventory. and then issuing that material from inventory to another account.

Miscellaneous Transactions

The Account Alias Issue/Receipt transactions are for use with an account alias (See Account Alias Process). An account alias is a shorthand reference to a General Ledger account. The Account Issue/Receipt transactions are for use when you are transacting against a single General Ledger account. The Miscellaneous Issue/Receipt transactions are for use when you are transacting against more than one General Ledger account. The Source field is optional for Miscellaneous Issues/Receipts. For an Account Alias Issue/Receipt transaction type, the Account Alias name must be entered in the Source field. The account number cannot be changed on the detail form. For an Account Issue/Receipt transaction type, the account number must be entered in the Source field on the first form. It is then updated automatically in the Account field. The account number cannot be changed on the detail form. For a Miscellaneous Issue/Receipt transaction type, you can enter a single account in the Account field on the first form, or a different account number for each transaction line. Click on the Transaction Lines button in the Miscellaneous Transaction window. The Transaction Lines Detail folder window appears.

Bahwan CyberTek

Page 26 of 105 Classified as Confidential

Miscellaneous Transactions

In the Transaction Lines window: Item: Rev: Enter an inventory item to issue or receive. If you chose SerialTriggered on the first screen, enter a serial number. Enter the revision number if the item is under revision control.

Bahwan CyberTek

Page 27 of 105 Classified as Confidential

Miscellaneous Transactions

Subinventory: Locator: Lot: UOM: Quantity: Unit Cost: Account: Reason: Reference: Save your work.

Enter the subinventory you are transferring the item from. (For an issue transaction, you cannot enter a subinventory that does not have Quantity Tracking turned on). Enter the locator if the item (or subinventory) is under locator control. Enter a lot number if the item is under lot control. If multiple lot numbers are needed, complete the remaining steps, then choose the Lot/Serial button to display the Lot Entry window. Enter the unit of measure. This can be the primary UOM (default) or any valid alternate UOM. If an alternate UOM is entered, the item is issued in the quantity specified in this UOM. Enter the quantity of the item to issue or receive based on the UOM specified. If using average costing, enter the unit cost of the item to issue or receive, or leave this field blank to use the system average cost. Enter the G/L Account number to issue to or receive from (Miscellaneous Issue/Receipt only). Enter a reason code. Optionally, enter a Material Transfer document number or any other information that describes the transaction in the Reference field.

Bahwan CyberTek

Page 28 of 105 Classified as Confidential

1 Overview Subinventory transfer transactions allow you to transfer material between different subinventories or subinventory locations. Click on the Serial-Triggered box in the inventory information should be defaulted from the serial number.Sub-inventory Transfer 6 Subinventory Transfer Transaction 1. Bahwan CyberTek Page 29 of 105 Classified as Confidential .2 Subinventory Transfer Navigate to: Transactions> Subinventory Transfer The current date and time will default in the Date field. as well as from tracked to non-tracked subinventories. In the Type field. Execute inventory transfers between subinventories Objectives: Prerequisites: 1. select Inventory Sub Transfer from the list. within the same organization. Click on the Transaction Lines button. Organization setup 6. User defined transaction types can be used when performing subinventory transfers. 6. You can transfer between asset and expense subinventories.

Enter the revision number for the item if it under revision control. Enter the subinventory you are transferring to. Enter the locator you are transferring from if locator control was established. Transaction Lines Bahwan CyberTek Page 30 of 105 Classified as Confidential . Rev: Subinventory: Locator: To Subinv: To Locator: 6. Enter the locator you are transferring to. Enter a Serial Number if you chose to default inventory information from the serial number by clicking on the Lot/Serial button.3 Subinventory Transfer.Sub-inventory Transfer In the Transaction Lines window: Item: Enter the item to be transferred. Enter the same subinventory as the from subinventory if you are transferring material between locators. Enter the subinventory you are transferring from.

The On-hand box shows the current on-hand quantity based on the unit of measure specified. The Available box shows how many units are available based on the unit of measure specified. lot number. put the cursor back in the Lot field. Enter the quantity to be transferred.Sub-inventory Transfer Lot: UOM: Quantity: Reason: Reference: Enter a lot number for the item. This is the quantity on hand less all reservations for the item. Enter up to 240 characters of free text that describes the transaction. If multiple lot numbers need to be entered. Enter a unit of measure. The onhand quantity is specific to the revision. and from locator specified. complete the remaining steps. Bahwan CyberTek Page 31 of 105 Classified as Confidential . Enter a pre-defined reason code for the transaction. Save your work. and then choose the Lot/Serial button to display the Lot Entry window. from subinventory. based on the specified unit of measure. either the primary unit of measure or any valid alternate.

After the second timeout period.1 Overview A Move Order is a request for subinventory transfer or account issue (also called an account transfer). if the recipient has not approved or rejected the order. After the first timeout period. Create a move order requisition Define approval process parameters Objectives: Prerequisites: 1. The workflow approval process sends a notification to the item planner when a move order requisition requires approval. This document will cover creation of a manual requisition and approving it. the actual movement is an issue not a transfer from subinventory to subinventory. When using an account transfer. the order is automatically approved or rejected. Move Orders allow planners and facility managers to request the movement of material within the four walls of a warehouse or facility for replenishment. Page 32 of 105 Classified as Confidential Bahwan CyberTek . These transactions are one time occurrences with no way to plan these intra-organization material movements. material storage relocations. a reminder notice is sent.2 Setup Define approval process parameters. Individual users can request move orders and Oracle Inventory will automatically create move orders when warranted for inventory replenishment and order picking. 7. quality handling or other purposes.Move Order Requisitions 7 Create Move Order Requisition 1. In the Inventory responsibility Navigate to Setup > Organizations > Organizations Click on the Others button and select Inventory Information The three fields that are important to the creation of move orders are: Move Order Timeout Period: Enter the number of days a move order requisition can wait for approval. 7.

7. Allow negative balances: Indicate whether to allow negative balances. move order requisitions are automatically rejected. NOTE: If you want to bypass the move order approval process and automatically approve move order requisitions. enter 0 days in the Move Order Timeout Period field and select Approve automatically in the Move Order Timeout Action field. move order requisitions are automatically approved. make sure your source or supply subinventory has on hand quantities before you do the move order. If there is no inventory on hand in your source or supply subinventory and you do not allow negative balances. If you do not allow negative balances. Select this option and set the Move Order Timeout Period to 0 if you want to bypass the move order approval process and automatically approve move order requisitions.Move Order Requisitions depending on whether you select Approve automatically or Reject automatically in the Move Order Timeout Action field. Reject automatically: After the second timeout period.3 Set Up Planner Navigate To: Items > Organization Items > General Planning Tab Bahwan CyberTek Page 33 of 105 Classified as Confidential . your move order will fail. Move Order Timeout Action: Select a move order timeout action: Approve automatically: After the second timeout period.

4 Enter Move Order In the Inventory responsibility Navigate to Move Orders > Move Orders Bahwan CyberTek Page 34 of 105 Classified as Confidential .Move Order Requisitions Define a planner for the item under the General Planning tab of the Items window. 7. If you do not assign a planner to the item. the move order will be automatically approved.

Source Subinventory: Enter the name of the subinventory you would like the items transferred from. If you like the system to generate a number automatically. Enter the item to be moved. Enter the revision number if the item is under revision control. Page 35 of 105 Classified as Confidential . Also known as the supply subinventory. The unit of measure defaults from the item. Under the Item tab: Line: Item: Rev: UOM: Bahwan CyberTek Enter the line of the move order. Description: Optionally. Select from the list of values either subinventory transfer or account transfer. enter a description Transaction Type: This is a required field. The subinventory transfer transfers items from one subinventory to another within the same inventory organization. Date Required: Enter the date you would like the items transferred.Move Order Requisitions Number: Enter a move order number. tab to the description field. Destination Account: Enter the destination account for account transfers. Destination Subinventory: Enter the name of the subinventory you would like the items transferred to. The account transfer transfers items from a subinventory to a destination account (account issue).

Displays the quantity delivered.Move Order Requisitions Date Required: Quantity: Quantity Delivered: Enter the date required to move the item. Bahwan CyberTek Page 36 of 105 Classified as Confidential . Under the Project and Task tab: The following fields can only be entered when project manufacturing is installed. Enter the quantity to be moved to the destination subinventory. Enter a task name. Project: Task: Enter a project name.

Locator: Enter a locator if the item is under locator control.Move Order Requisitions Under the Source tab: Subinventory: The source subinventory will default from the move order header. Serial Number From : Enter a serial number if the item is serialized. Lot Number: Enter the lot number if the item is under lot control. Bahwan CyberTek Page 37 of 105 Classified as Confidential . Unit Number: Enter the unit number.

Move Order Requisitions Under the Destination tab: Subinventory: Locator: Account: Enter the destination subinventory. Under the Control tab: Bahwan CyberTek Page 38 of 105 Classified as Confidential . Enter a destination account when you are performing an account transfer. Enter a locator if the item is under locator control. This will default from the move order header.

7. Reference: Enter a reference number. Status: Displays the status of the move order (incomplete. approved. Created By: The name of the person creating the move order requisition. cancelled or closed). Reference Source: Enter the source entity.5 On Hand Quantities To view the on hand quantities of the supply subinventory. Reference Type: Enter a reference type. click on the On Hand button. rejected. Bahwan CyberTek Page 39 of 105 Classified as Confidential . pre-approved. This value defaults from the move order header.Move Order Requisitions Transaction Type: Enter the transaction type subinventory transfer or account transfer. Reason: Enter a transaction reason.

Click on the Lot/Serial button to view additional lot and serial number information. ATP. 7. reservable.6 Move Order Approval Click on the Approve button to approve the move order requisition. item revision. Bahwan CyberTek Page 40 of 105 Classified as Confidential . Once the move order is approved.Move Order Requisitions This window displays the inventory organization code. locator. volume. maximum volume. maximum unit. volume unit of measure and locator description information. supply subinventory. item. This option is only enabled if the item is under lot and/or serial number control. weight. weight unit of measure. inventory organization name. unit of measure. on hand quantity. The approval process depends on the setup explained under the Setup section of this document. maximum weight. nettable. item description. the status of the move order changes from incomplete to approved in the move order header.

Move Order Requisitions Bahwan CyberTek Page 41 of 105 Classified as Confidential .

1. 4. 3. Move Order Requisition Move Order Replenishment (Minmax or reorder point planning) Pick Wave Move Order (Order Management) Receipt Move Order (Future release) WIP Issue Move Order (Future release) All the move orders must be approved before they are transacted.2 Transact Move Orders In Inventory responsibility Navigate to: Move Order > Transact Move Orders Retrieve the required Move Order with any of the following selection criteria. 2. Bahwan CyberTek Page 42 of 105 Classified as Confidential . 8. 5. There are five types of move orders.1 Overview A Move Order is a request for a subinventory transfer or account issue (also called an account transfer).Transact Move Order 8 Move Order Transaction 1. the actual movement is an issue not a transfer from subinventory to subinventory. Transact Move Order Move Order created Objectives: Prerequisites: 1. When using an account transfer. 8.

2. Bahwan CyberTek Page 43 of 105 Classified as Confidential .1 Finding Move Orders Under the Headers tab: Numbers: Description: Type: Enter the Work Order Number or a range of work order numbers Enter the item description or a part of the item description using the % as a wildcard. Select the Move order type from the list of values: Move Order Requisition. Pick Wave Move Order (Order Management).Transact Move Order 8. Move Order Replenishment (Minmax or reorder point planning). WIP Issue Move Order Created By: Enter the Oracle userid. Receipt Move Order.

account transfer or subinventory transfer.Transact Move Order Item: Rev: Description: Date: Project: Task Transaction Types: Enter Item Number Enter the revision if the item is under revision control Enter the item description Enter the date or date range the item is required Enter a project name (only available when project manufacturing is installed). Enter the task name (only available when project manufacturing is installed). Select the transaction type from the list of values: sales order staging transfer. internal order staging transfer. Bahwan CyberTek Page 44 of 105 Classified as Confidential .

Please refer to auto pick confirm set up in Order Management. Sales Order Number: Enter the sales order number or range of sales order numbers for pick wave move orders only. all the move orders will be queried. Enter the destination subinventory Enter a locator if the item or subinventory is under locator control.Transact Move Order Source subinventory: Locator: Lot Number: Destination subinventory: Locator: Lot Number: Enter the source or supply subinventory Enter a locator if the item or subinventory is under locator control. Enter a lot number if the subinventory or item is under lot control. Click on the Find button. If you do not enter any search criteria. You can enter one of the criteria above or none at all. Enter a lot number if the subinventory or item is under lot control. Pick Slip Number: Enter the pick slip number for pick wave move orders only. 8.3 Manually Detailing Move Order: Note: If Auto detailing process is done at pick release instantly by attaching the appropriate picking rule to the item/subinventory then this is not required. Bahwan CyberTek Page 45 of 105 Classified as Confidential .

You must perform the following task after pick release and click the detail button.Transact Move Order The manual detailing process allows the pick release to only create move orders. The Transact Move Order screen opens: Select the move order lines you would like to detail by clicking the checkbox in front of the move order line. Displays the move order item number. This option allows you to determine when to release the pick to the floor and is used with a global order management with distributed warehouse management and shipping. Detailed: Number: Type: Line: Item: Rev: Source Subinv Source Locator: Destination subinv: Bahwan CyberTek Displays the detail after clicking on the Locations/Details button. Manual detailing allows you to release orders to your regional warehouses from the central order management location in advance and individual warehouses can schedule their picks closer to the actual ship date. Displays the move order line. Displays the source or supply subinventory. Displays the item revision if the item is under item revision. Displays the source locator if the item or subinventory are under locator control. Displays the move order type. Page 46 of 105 Classified as Confidential . Displays the move order number. but does not fill in the details. Displays the destination subinventory.

Unit Number: Displays the unit number. This is only enabled when project manufacturing is installed. Transaction qty: Displays the transaction quantity. Dest. Reference: Displays the reference. Locator: Displays the destination locator if the item or subinventory are under locator control. Click the Locations/Details button to populate detailed suggestions into move order line details with specific source locations. Delivered Qty:Displays the delivered quantity for a pick wave move order. Serial From: Displays the serial number or range of serial numbers if the item is serialized. Line Status: Displays the approval status of the move order.4 View/Update Details Click on the View/Update Details button to view the move order details. Reason: Displays the transaction reason. Task: Displays the task associated with the above project. Date: Displays the expiration date of the move order. This will specify if that line is detailed by indication in “Detail” column in the above screen. Can only be viewed if project manufacturing is installed. Status Date: Displays the date of the approval status. This is only enabled when project manufacturing is installed. The Transact Move Order Line Details window opens: Bahwan CyberTek Page 47 of 105 Classified as Confidential .Transact Move Order Dest. Account: Displays the destination account number. Reference #: Displays the reference number. 8. Exp. To Location: Displays the location the move order is shipped to (pick wave). Created By: Displays the userid of the person who created the move order. UOM: Displays the unit of measure for the item. Reference Type: Displays the reference type. Sourced Qty: Displays the quantity if the item was sourced. Lot Number: Displays the lot if the item is under lot control. Date Required:Displays the date the move order is required. Also to the right you will see the quantity detailed. Project: Displays the associated project. Required Qty: Displays the required quantity for the move order.

Click the Update button to update the move order details. You can also print the pick slip from the Transact Move Order screen by selecting Tools from the drop down toolbar. lot. You can only change quantity. reference. to locator. Click the Transact button if you are ready to transact the move order. quantity. quantity available and quantity on hand. and reason field. locator.Transact Move Order This window displays the item. This will complete the move transaction and move material from source sub-inventory to destination sub-inventory. Bahwan CyberTek Page 48 of 105 Classified as Confidential . subinventory. Click the Cancel button to return to the previous screen. missing quantity. reference. unit of measure. requested quantity. detailed quantity. expiration date. This is only enabled for pick move orders. item revision. Click the Print Pick Slip button if you would like to print the pick slip. Click the Lot/Serial button to view additional lot or serial number details if the item is under lot control or serialized. item description. to subinventory. reason.

Transaction ID. 9. Query material transaction details. You can view detail accounting line information by clicking on the Distributions button.View Material Transactions 9 View Material Transactions 1. Reason/Reference. 9. You can view lot and/or serial information by clicking on the Lot/Serial button.1 Overview The Material Transactions process allows you to view detail information on material transactions. Objectives: Prerequisites: 1. Chart of accounts defined. material transactions processed.2 Material Transactions Navigate to: Transactions> Material Transactions Bahwan CyberTek Page 49 of 105 Classified as Confidential . You query the information by entering any combination of search criteria. You can view detail information from the Location. and Transaction Type alternative regions. Intransit. inventory application setup.

View Material Transactions The first screen to come up will be the Find Material Transactions screen. then click on the Find button. The transaction dates will default to the current date. such as: Date Item Description Category Set and Category Subinventory Locator Lot Serial Number Supplier Lot Source Type and Source Action Transaction Type Transaction Quantity range You can enter in any combination of search criteria. You can search for transaction information by entering a combination of search criteria. The results will display in the Material Transactions window: You can view the information in the following alternative regions: Bahwan CyberTek Page 50 of 105 Classified as Confidential .

transfer locator. transaction action. revision. To view lot/serial number information click on a specific line and then click on the Lot/Serial button. transfer subinventory. transaction UOM. costed indicator. error code. shipment number. Shows the item. and transaction type information. You can view information on lot/serial numbers. source type. transaction date. transaction reference. waybill/airbill number. supplier lot. source line ID. task number. transaction type. quantities. Reference: Transaction ID: Transaction Type: Shows the item. transfer organization. to project number. transaction date. transaction reason. source project number. source type. and error explanation information. Shows the item. Shows the item. transaction quantity. transaction UOM. container. to task number. and transaction type information. transaction ID. Shows the item. receiving transaction ID. source. transaction type. department code. operation sequence number. source task number. transaction quantity. locator. transaction ID. expenditure type. and locations: Bahwan CyberTek Page 51 of 105 Classified as Confidential . source code. quantity. transaction header number. project number. freight code.View Material Transactions Location: Intransit: Reason. transfer transaction ID. expenditure organization. completion transaction ID. move transaction ID. source. subinventory. and transaction type information. and transaction date information.

View Material Transactions Bahwan CyberTek Page 52 of 105 Classified as Confidential .

Shows currency. UOM. Shows the subinventory. transaction value. transaction source type. operation sequence. and GL batch information. and transaction type. and primary quantity. conversion type.View Material Transactions To view transaction distribution information click on a specific line and then click on the Distributions button: The Material Transactions Distribution screen will show all accounting line entries for the transaction. Shows the reason. Bahwan CyberTek Page 53 of 105 Classified as Confidential . and transaction ID. revision. reference. You can view detail information in the following alternative regions: Account: Location: Type: Currency: Comments: Shows the transaction date. transaction source. Shows the accounting type. and conversion date. locator. transaction value. account. conversion rate. item.

1 Overview: Cycle counting is a process used to periodically count selected items in the inventory to make sure that the actual inventory balances agree with the computer records. Objectives: Prerequisites: Before creating a cycle count. By setting up a cycle counting program.Cycle Count Definition 10 Cycle Counting This document explains how to create a cycle count. for items that you intend to cycle count. You want to count A class items more often than C class items. In the Oracle Inventory application.2 Define Cycle Counts: Navigate to: Counting: Cycle Counting> Cycle Counts Bahwan CyberTek Page 54 of 105 Classified as Confidential . you can count practically all items in the inventory over a period of 12 months. Then you select the frequency of counts per year for each category of items. the cycle counting process starts with assigning an ABC value to each item. 10. Also. This eliminates the need for an annual physical inventory. the Item attribute “Cycle Count Enabled” must be set to “Yes” 10. though some companies do both. you need to generate ABC codes and assign items to these ABC codes.

Starting Seq. Adjustment Account: Enter a valid GL adjustment account. In the Control. enter the maximum number of recounts before the count is automatically submitted for approval Bahwan CyberTek Page 55 of 105 Classified as Confidential . Calander: Enter the workday calander to use for this cycle count. use the List of Values to help assign the number. Remember. In the Cycle Counts window: Name: Enter a name for the Cycle Count and a description in the field to the right. Automatic Recounts: Check to automatically assign a status of recount to out of tolerance counts.Cycle Count Definition Click on the New button to open the Cycle Counts window. Select the OK button to return to the Cycle Counts window. Scope alternative region: Inactive On: Used when you want to inactivate a cycle count.: Enter the sequence number to use as the starting number in the next count request. Late Days: Enter the number of days that can pass after the scheduled date before the count is considered late. Also. Unscheduled Entries: Check to allow cycle count entries for unscheduled counts. Display System Qty: Check to display on-hand quantities on the count input form.

When all desired information is entered. Not Allowed-exclude from the count. Last Date: Displays the last date this cycle count was automatically scheduled. select Serial Control. Frequency: Indicate whether the cycle count should be scheduled Daily. Detail: Select either Quantity and Serial Numbers or Quantity Only.Cycle Count Definition Count Subinventories: Determine whether to count all or specific subinventories. Note: Checking this by itself will not generate counts for zero on-hand items. The “Disable Flag” box can be checked to exclude a subinventory from a specific count. In the Serial Control. Count Zero Quantity: Check to generate count requests for items reflecting a zero on-hand quantity on the system. Weekly or By Period. Adjustment: Select either Adjust if Possible or Review All Adjustments. Schedule tab. Name the subinventories to be counted. Bahwan CyberTek Page 56 of 105 Classified as Confidential . or Multiple Per Request-one count request for each serial number. One Per Request-one count request for count item. Auto Schedule: Check to automatically schedule the frequency and timing of the cycle count. Schedule alternative region Count: Select the option for counting serialized items. You must define item subinventory relationships to get a count for zero on-hands. Discrepancy: Select the discrepancy option to indicate whether an adjustment is Allowed or Not Allowed when a count includes a serial number already assigned elsewhere in the system.

If you elect to set up approvals you can indicate the percentage of quantity difference a part count must be before requiring an approval. The date can be overridden if you want to skip a scheduled count. Also you can set a total adjustment variance limit which if reached requires approval. Group: Enter the name of the group assignment. Option: Select “Reinitialize” Status: Displays the status of the Group Update Classes: Check to update classes Delete Unused Items: Check if you want to delete unwanted items. Hit/Miss Analysis: Enter the percentage variances for count quantity to on-hand quantity beyond which Inventory considers a count entry a miss for hit/miss reporting. In the Adjustments. Bahwan CyberTek Page 57 of 105 Classified as Confidential . ABC tab. Qty Variance: Enter the tolerance levels for quantity variance in terms of percentages. This is done for every class of Item. Adjustment Value: Enter value tolerance levels.Cycle Count Definition Next Date: Displays the next scheduled count. select Adjustments. ABC alternative region: Required: Choose the appropriate Approval level. To enter Approval Variances for all classes. click on the Classes button. When all desired information is entered.

You can also setup the tolerances by a specific item over and above the group tolerances. Save your work. you can make tolerance for a specific item 0% to make it even more tightly controlled. Adjustment Value: Enter the adjustment values beyond which adjustments are held for approval. not recounts. Counts Per Year: Enter the number of times per year you want to count each item. If an item falls in A category of ABC classification and the group tolerance is 1%. Control group items will be counted every time this cycle count is run. Select the Items button. Close the Cycle Count Classes window. Hit/Miss: Enter the percentage variances of count quantity to on-hand quantity beyond which Inventory considers a count entry a miss for hit/miss reporting. Quantity %: Enter the percentage variances of count quantity to on-hand quantity beyond which adjustments are held for approval.Cycle Count Definition In the Cycle Count Classes window: Name: Enter the name of the ABC class used to define your cycle count classes. Bahwan CyberTek Page 58 of 105 Classified as Confidential . Selected items may also be designated control group items. Note that the hit/miss percentage is based on the first count of an item.

Save your work and close all windows. Enter the tolerance above which the variance must be approved for the item. Last Schedule Date: Display only .the last date the count was scheduled.Cycle Count Definition In the Cycle Count Items window: Class Item: Control Group: Quantity %: Enter a class name. Bahwan CyberTek Page 59 of 105 Classified as Confidential . Check to indicate item is part of the control group. Enter the items to be counted with each cycle count.

This may be an MRP plan. and the Pareto distribution and update of items into your ABC classes. ABC Codes are used by Oracle Inventory to determine cycle count frequency. Items are grouped using a Pareto analysis of item value or count based on MRP planned usage. on-hand value. the generation of a ranking of items based on your selection criteria. or transaction history.ABC Analysis 11 ABC Analysis Objectives: This document explains how to set up and compile ABC codes. and B value items more frequently than C value items.1 Overview: ABC Codes are a grouping of inventory items by value. 11. This is also sometimes referred as the 80/20 rule. 80 percent of the value is well managed. ABC coding follows a general rule that a relatively few number of items represent a high percentage of item value or count. transaction history. on-hand quantity. count or adjustment history.2 Define ABC Compiles Navigate to: ABC Codes> ABC Compiles Bahwan CyberTek Page 60 of 105 Classified as Confidential . It covers the creation of ABC codes. on-hand quantity. By focusing on the 20 percent and managing it well. By counting A value item more frequently than B value items. which states that 20 percent of your items represent 80 percent of the value. you put your resources to more effective use. Prerequisites: You must have a source to generate the item distribution. 11. or on-hand value. ABC codes may be used for cycle count frequency and custom reporting.

based on your compilation criterion. the cost type to use in determining item values. the chosen subinventory will display here. Description: Will display the description of the Compile. In the ABC Compiles window you will see all previously defined compiles: Compile Name: Will display the name of the Compile. identified by the ABC compile name. Compile Status: Will display the status of the compile. You choose the compilation criterion. Click on the New button at the bottom of the window to open the Define ABC Compile window. You use this name to identify any activity pertaining to this ABC analysis.ABC Analysis You can define and compile an ABC analysis for your entire organization or for a specific subinventory within your organization. The combination of all these parameters constitutes an ABC compile header. Subinventory: If Subinventory is chosen for Content Scope and Valuation Scope. the scope of your analysis. Bahwan CyberTek Page 61 of 105 Classified as Confidential . and any additional information that may be conditionally necessary. The compile result is a ranking of all items included in the compile based on the compile criterion used to value the items. Criterion: Will display the criteria selected for the Compile.

the compile will only be run for the items associated with a subinventory. Cost Type: Use the LOV again to select the cost type. If you select “Subinventory” enter the name of the subinventory in the field below. Enter the Following Compile Specification: Criterion: Use the List of Values (LOV) to select the criteria for the compile. Enter the following Valuation Scope: Organization: If selected. Value “Frozen” is the default. Oracle will value the items across the entire organization in all subinventories. If the Content Scope is Organization. Enter the Following Content Scope: Organization: If checked. the compile will be run for all items in the organization. Forecast: If you chose one of the “Forecast” criteria. the Valuation Scope must also be Organization. Subinventory: If selected. Oracle uses the compile criterion to value the items you include in your ABC compile. Oracle will value only the quantity in the selected subinventory. Bahwan CyberTek Page 62 of 105 Classified as Confidential . Enter a description of the compile.ABC Analysis Enter the Following: Compile Name: Description: Enter a unique name for the compile. enter the forecast name. Subinventory: If checked.

Save your work and select the Compile button. enter the MRP plan name. This will submit a request to run the compile program. you must enter a beginning date here. If you choose any criteria except Current on hand value or quantity. 11.ABC Analysis MRP Plan: From Date: To Date: If you chose one of the “MRP” criteria.4 Define ABC Groups Bahwan CyberTek Page 63 of 105 Classified as Confidential .depending on whether you want a print out of the compile. Select the YES or NO button. 11. If you choose any criteria except Current on hand value or quantity. Click on the OK button. Enter a unique name for the class Enter a description of the class Used only to inactivate a class.3 Define ABC Classes Navigate to: ABC Codes> ABC Classes Enter the Following: Class Name: Description: Inactive On: Save your work. you must enter an ending date here.

Compile Name: Enter the name of an ABC Compile. Bahwan CyberTek Page 64 of 105 Classified as Confidential . Save your work. associated with the compile. Subinventory: Displays the subinventory. Click on the Group Classes button. Valuation Scope: Displays the scope of the compile. if any.ABC Analysis ABC assignment groups associate ABC classes with an ABC compile. Navigate to: ABC Codes> ABC Assignment In the ABC Assignment Groups Group Name: Enter a unique name for the assignment group.

the higher the importance. The default is the next available integer. Class Name: Enter the name of the class to use. Click on the Assign Items button. Save your work. Description: Displays the description of the class. Close this window and return to the ABC Assignment Groups window. In the Assign ABC Items header window: Bahwan CyberTek Page 65 of 105 Classified as Confidential .ABC Analysis In the ABC Group Class Assignment window: Priority: Sequence number in which the classes are ordered. The lower the number.

25%. Item Description: Displays the description of the item. In the example above. the system will take the number you entered and adjust it to the nearest number on the compile. Note: When using either the Inventory Value. Subinventory: Displays the subinventory if chosen. 80/20 rule). If another method of assigning classes is chosen. Number of items: Displays the number of items in the compile. the A class was entered as 80%. the field is automatically calculated. Seq. The nearest number to 80% was 77. Total Compile Value: Displays the total value of the compile.g. Compile Name: Displays the compile name. Save your work. In the ABC Assignments section: Class: Displays the predefined classes. % Value: Enter the cumulative percentage of the value to include in the class. If you are assigning classes another way. Inventory Value: Enter the cumulative gross inventory value. or % Value fields to assign items to a class. Bahwan CyberTek Page 66 of 105 Classified as Confidential . % Items. % Items: Enter the cumulative percentage of items to include in the class.ABC Analysis ABC Group: Displays the group name. Click on the Assign button to launch the concurrent request to assign the items to the classes in the ABC group. If another method of assigning classes is chosen. this field will be automatically calculated. the field is automatically calculated.: The sequence number from the ABC Descending Value Report for the last item to be included in the class.25%. If another method of assigning classes is chosen. so the system adjusted the entry to 77. You can adjust these numbers before selecting the Assign button to get the closest possible results to how you want the assignments to be (e. Item: Will display the item name. the field is automatically calculated.

Manually scheduled counts have no impact on automatically scheduled counts.2 Automatic Scheduling: Oracle Inventory uses the number of items in each cycle count class. It further describes the process for entering counts into the system.Cycle Counting Execution 12 Cycle Counting Objectives: This document explains how to generate cycle count requests and count sheets. After the items on the count listing report have been counted. The next step is to generate a cycle count request. and the workday calendar of your organization to determine how many and which items you need to count during the scheduling frequency. the count frequency of each class.1 Overview: The execution of cycle counting starts with the scheduling of the cycle count. or instead of automatic scheduling. In order for Inventory to perform automatic scheduling you must set the Cycle Count Enabled item attribute to Yes for the items you want to include in the cycle count. and then print the count listing. you can potentially count some items more frequently than what you initially planned. Manual schedules can be done in addition to. Prerequisites:A cycle count must be defined before count request can be generated. enable Automatic Scheduling when you define your cycle count and request the schedule using the Generate Automatic Schedule Requests window. The count listing will be used by the inventory stock clerk to record all counts taken. This can be done with either an automatic scheduling process or a manual scheduling process. 12. Navigate to: Counting> Cycle Counting> Cycle Counts Bahwan CyberTek Page 67 of 105 Classified as Confidential . If unscheduled count entries are allowed for your cycle counts. the counts should be entered. 12. This can be done by using the Tools menu when you are in the Cycle Counts Summary window and by selecting Cycle Count Scheduler. You can use the same window to enter counts of items requested via automatic or manual cycle count scheduling. you can enter those also.

Cycle Counting Execution

Select View, Find All from the menu to display all cycle counts that have been defined. Arrow up or down to select a cycle count you want to work with. Open the Tools menu from the menu bar and choose Cycle Count Scheduler. The Cycle Count Scheduler Parameters window opens:

Bahwan CyberTek

Page 68 of 105 Classified as Confidential

Cycle Counting Execution

Select the Include Control Group Items box and click on the OK button. You will see a concurrent program kicked off message. Each time the Auto Scheduler runs, it schedules counts only for the schedule interval you defined in the cycle count header. So if your schedule interval is weeks, Inventory schedules all items that need to be counted on all of the workdays in the current week.

12.3 Manual Schedule Requests
Note: This is an optional Step. Use this process to count any items associated with a cycle count at any time. For example, you may suspect the system quantity of an item is incorrect. Even if this is not the automatically scheduled time to count the item, you can still count it using a manual schedule request. All qualifiers are optional. You can enter a combination of qualifiers to perform the manual scheduling. Navigate to Counting: Cycle Counting: Manual Requests.

Bahwan CyberTek

Page 69 of 105 Classified as Confidential

Cycle Counting Execution

In the Manual Schedule Requests window: Cycle Count Name: Enter the name of the cycle count you want to generate manually. Use the List of Values (LOV) to view available cycle count names, or enter a partial name and click on the Find button. Description: Will display the description of the Cycle Count chosen Item: Enter the item(s) to be counted. Revision: Enter if required. Subinventory: Enter the Subinventory of the item. Locator: Enter the locator of the item if required. Lot: Enter the lot of the item if required. Schedule Date: Enter the date of the count. The date must be today or greater. Zero Count: Check to count even if the system quantity is zero. Save your work.

12.4 Generating a Cycle Count Request and Printing the Count listing
Navigate to: Counting> Cycle Counting> Cycle Counts.

Bahwan CyberTek

Page 70 of 105 Classified as Confidential

Bahwan CyberTek Page 71 of 105 Classified as Confidential . select Find All from the menu to display all cycle counts that have been defined. It will kick off a concurrent manager request.Cycle Counting Execution Select View from the toolbar. Click on the box to the left of the cycle count name that you want to generate a cycle count request for. Click on Tools on the Menu and select Perform Full Cycle Count.

leave the cycle count name blank and enter No for Include control Items Click on the OK button. In this Parameters window: All Cycle Counts: Cycle Count Name: Enter Yes to generate an automatic request for all cycle counts. Click on the OK button. Select the Parameters field next to Generate Cycle Count Request. Program: Lists the set of functions and reports to run. If you do not want to generate an automatic request select No for all cycle counts. Exported Click on the OK button. You will return to the Perform Full Cycle Count window. Choose Yes if you just want to generate a request for recounts only. Enter the ending date will default to today. Parameters: Will display the parameters entered in the following window. No if you want to generate a specific cycle count. No if you want to generate a specific cycle count. Stage: Describes the program. You will return to the Perform Full Cycle Count Window. Subinventory: Enter the subinventory if applicable. Click on the Parameters field next to Generate Automatic Schedule stage to open the Parameters window. Cycle Count Name: Enter the cycle count name that was setup for automatic scheduling. In the Parameters window: All Cycle Counts: Enter Yes to generate an automatic request for all cycle counts. Include Control Items: Enter Yes to include the Control items in the generation. In this Parameters window: Cycle Count Name: Start Date: End Date: Include Recounts Only: Enter the cycle count name. Display Onhand Quantities Choose yes or No as appropriate Items to Include All. will default to today. Language: Will display the default language for the system. Enter the name of the cycle count setup for manual scheduling. Not Exported. Display Serial Numbers: Choose Yes or No as appropriate. You will return to the Perform Full Cycle Count Window. Enter the beginning date. Select the Completion Options button: Bahwan CyberTek Page 72 of 105 Classified as Confidential .Cycle Counting Execution In the Perform Full Cycle Count window you will see: Request Set: Perform full cycle count.

select the Schedule button and follow the instructions in the Running Reports document. In the Upon Completion window: Save all Output Files: Check to retain the ability to view the report on-line. This would include the users responsible for the count. Printer: Choose a printer if you want this to print somewhere beside the default printer. 12. Notify the following people: Enter other users to be notified.5 Enter Cycle Counts Navigate to: Counting> Cycle Counting> Cycle Count Entries Bahwan CyberTek Page 73 of 105 Classified as Confidential . Select the Submit Request button to run the cycle. If you want to schedule the printing of the cycle count reports for a later time. Copies: Enter the number of copies you want if different from the default. You will return to the Perform Full Cycle Count window.Cycle Counting Execution Click on Option for output parameters. Submit a request to print the Cycle Count Listing Report. Style: Select Landscape to match the report. Click on the OK button.

Select the Yes button to find all open count requests and the Cycle Count Entries window will reopen. Description: Will display the description of your cycle count. Adjustment Account: Will default to the account. Counted By: Enter the name of the person who conducted the count. Bahwan CyberTek Page 74 of 105 Classified as Confidential . Click on the Find button and a Decision window will open. In the Count Defaults section: Date: Will display the current date and time.Cycle Counting Execution In the Cycle Count Entries window: Cycle Count: Enter the name of your cycle count.

Rev. UOM: Displays the primary unit of measure for the item. Subinventory: Displays the subinventory if applicable. Count alternative region: Count Seq: Will display the count sequence in order of value. Serial Number: Displays the serial number. Will display the revision of the item if applicable. Quantity: Enter the quantity that you counted for your item Bahwan CyberTek Page 75 of 105 Classified as Confidential . New Count: Is checked if this is a new count request. Item: Will display the item number to be counted. Lot: Displays the lot number.Cycle Counting Execution In the New and Existing Counts section. Locator: Displays the locator code.

Save your work.Cycle Counting Execution In the Count Reference alternative region: Count Seq: Remains the count sequence.Enter a reason for the count if desired. Reference: Optional . This can be changed here though.Enter a reference. Reason: Optional . Count Date: Will default to the Date entered in the Count Defaults section. Item: Displays the item counted. New Count: Remains checked if this is a new request. Bahwan CyberTek Page 76 of 105 Classified as Confidential . Counted By: Will default to the Counted By default entered in the Count Defaults section.

the system checks the approval options and adjustment tolerances defined in the Cycle Count. 13. Some investigative work is often appropriate before performing an adjustment approval. Those without approval authority must not have access to this window. 13.Approve Cycle Counting 13 Cycle Counting Objectives: This document explains the approval process for cycle count adjustments that Oracle Inventory submits for approval. If the cycle count calls for approvals and the discrepancy is outside the adjustment tolerance. so the process should not be taken lightly. the system will compare the count quantity with the on-hand balance quantity. the person authorized to do approvals must have access to the Count Adjustments Approvals Summary window. or submit the count for approval. Bahwan CyberTek Page 77 of 105 Classified as Confidential .1 Overview: At the time a count is entered. You should attempt to find the source of the discrepancy and take corrective action so as to minimize future adjustments. the system will generate a recount request if recounts are turned on in the cycle count.2 Cycle Count Approval Navigate to: Counting: Cycle Counting: Approve Counts. When Cycle Counts require approval. If recounts are turned on and the maximum number of recounts has been reached. If the discrepancy is outside the measurement error. the system checks the item’s Measurement Error values (an item attribute). Prerequisites: You must define cycle counts that require approval for adjustments. the adjustment is submitted for approval. If there is a discrepancy. The approval will result in a value write up or write down of inventory. Generally adjustment approvals are performed by a manager or by cost accounting.

To reject a count. To display count history information for the current item. You can display count history information or open the Count Adjustment Approvals window. Description: Displays the description of the count. select the Count History button. Bahwan CyberTek Page 78 of 105 Classified as Confidential . request a recount. or reject cycle counts entries that are pending approval. select the Open button. and first counts. You can approve. An adjustment is not posted. You can reject any cycle count request that has not yet been counted. prior. To approve the count for the current item.Approve Cycle Counting In the Count Adjustment Approvals Summary window: Cycle Count: Enter the Cycle Count name or use the List of Values (LOV). An adjustment is not posted and a recount request is processed. This window displays count and variance information for the current. The adjustments will post to the transaction manager for processing. select Approved. Save your work. select Recount. select Rejected. and there is no further processing of this count. You can use this window to view and enter approval and adjustment information for the current line. To request a recount. Adjustments section: To approve a count. Select the Find button to bring up the items counted requiring approval. In the Approval Actions. You can also approve or reject any count for which a recount has already been requested.

1 Receiving Delivery to Inventory Navigate to: Receiving>Receiving Transactions Specify the search criteria to find the receipt lines to be delivered from Receiving to Inventory. they then have been accepted for delivery. 2. Items received against this purchase order into receiving and/or inspection. Bahwan CyberTek Page 79 of 105 Classified as Confidential . An approved purchase order. Deliver goods or materials (Can be either Standard Delivery or Inspection Required Delivery) 1. 3. 14. Click on the Find button.Receiving: Delivery Training 14 Receiving Delivery Objectives: Prerequisites: 1. If items have been inspected first.

Receipt Number. In the case of inventory receipts.2 Entering Receiving Transactions Lines All the receipt lines that meet the search criteria are displayed in the Receiving Transaction form. Bahwan CyberTek Page 80 of 105 Classified as Confidential . Purchase Order Number or Supplier. Select: Quantity: UOM: NOTE: Checkbox next to receipt line to be delivered to inventory. Enter the Unit of Measure to be delivered. specify the subinventory to which the item is being delivered. Item Description. Determine which receipt line is to be delivered by looking at the Item Number. Enter the “Quantity” to be delivered. specify the “Deliver-To Location” and Deliver-To Person” to whom the item is being delivered. Only lines with a “Destination Type” of “Inventory” can be delivered to Inventory. you will need to specify a locator to deliver the goods or materials.Receiving: Delivery Training 14. In the case of non-inventory receipts (Expense items). If the subinventory is under locator control.

Enter additional “Comments” (Optional). Reason Code: Comments: Supplier Lot: The Standard Delivery Receipt transaction is complete. This transaction is also used to complete an Inspection Required Receipt after the goods or materials are inspected. but this can be overwritten. Future dated transactions cannot be entered.Receiving: Delivery Training 14.3 Entering Receiving Transactions Details Transaction Date: Defaults in as “today’s” date. Bahwan CyberTek Page 81 of 105 Classified as Confidential . The “Inspection” field would display “Inspected”. Continue the above steps for each additional line that needs to be delivered from the received Purchase Order. Enter “Supplier Lot” (Optional). Enter the “Reason Code” (Optional).

4 Viewing Receiving Activity Navigate to: Receipt: Select: Receiving>Receiving Transactions Summary Enter the new “Receipt” number Find Button Bahwan CyberTek Page 82 of 105 Classified as Confidential .Receiving: Delivery Training 14.

Receiving: Delivery Training 14.5 Receipts Headers Summary Click on Transactions Button. Bahwan CyberTek Page 83 of 105 Classified as Confidential . The Receipt Transaction Summary form shows the two-step receiving transaction for the shipment.

2 Entering Purchase Order Receipts Navigate to: Receiving>Receipts Bahwan CyberTek Page 84 of 105 Classified as Confidential . This method is used when the received goods do not require inspection nor have to go to receiving before being delivered to inventory. The “Inspection Receipts” receiving method involves receiving goods.1 Receiving Inventory Purchase Orders Overview The “Direct Receipts” receiving method involves receiving goods and delivering them to a desired subinventory with only one receiving transaction. 1. This information will need to be entered into the system after the goods are physically received. Please refer to training document “ Receiving: Delivery Training” for the second part of this receiving method. The ”Standard Receipts” receiving method involves receiving goods and then delivering them to a desired subinventory in another transaction. An approved purchase order for inventory items. Tip: Receiving should run the Expected Receipts Report daily to preview anticipated receiving activity as well as to have a physical document available to record received goods information. Please refer to training documents “Receiving: Inspection Training” and Receiving: Delivery Training to complete the other two parts of this receiving method. and then delivering the inspected goods to a subinventory. 15. inspecting the received goods or materials.Receiving Inventory Purchase Order Training 15 Receiving Inventory Purchase Orders by Direct Receipts Objectives: Prerequisites: 1. Receive materials against a purchase order and deliver them to inventory. 15.

Receiving Inventory Purchase Order Training Source Type: Select: Choose Supplier from the List of Values Find Button The Receipt header form is displayed. Bahwan CyberTek Page 85 of 105 Classified as Confidential .

Enter the “Bill of Lading” number (Optional). UN Number. Defaults to User Log on name.3 Entering Receiving Header Information If you are entering a receipt against an Advance Shipment Notice (ASN). if this is a new receipt Add to Receipt button. Enter the number of containers (cartons. Enter the date the supplier shipped the material (Optional). This information defaults from the purchase order that the shipment lines are on. Destination. but field can be overwritten. Otherwise the receipt number will be created when the new receiving lines are saved.Receiving Inventory Purchase Order Training 15. Enter the “Packing Slip” number (Optional). The lower part of the “Receipts Lines” window displays detail information for the current shipment line: Order Type. if these receipt lines are to be appended to an existing receipt. Oracle Purchasing displays all of the shipments that meet the search criteria entered into the “Find Expected Receipts” form. Remember that the “Supplier” name on the receipt must match the name of the Supplier on the purchase order that you are receiving against.4 Entering Receiving Lines Behind the Receipts Header window is the Receipts Lines window. Item Description. Select an active “Freight Carrier” from the List of Values (Optional). Receipt: If the “Add to Receipt” button is checked. Click on any part of the underlying “Receipts” window to bring it forward. Defaults to today’s date. the header information may already be entered. Enter the “Waybill” or “Airbill” number (Optional). etc) received for this shipment (Optional). if the supplier sending the ASN provided that information. and Routing type. but can be changed to another date. Receipt Date: Shipment: Shipped Date: Packing Slip: Waybill/Airbill: Freight Carrier: Bill of Lading: Containers: Received By: Supplier: Comments: 15. then the receipt number being appended will default into this field. Receiver Note. Enter the Supplier shipment number (Optional). Enter the name of the “Supplier” the receipt is from. Bahwan CyberTek Page 86 of 105 Classified as Confidential . Due Date. Hazard class. You will be asked to select an existing receipt to be appended. Enter any additional comments about this receipt (Optional). Supplier. Order Number. Select: New Receipt button.

You can set an ASN Control option in the Receiving Options window to prevent you from receiving against a purchas order shipment for which an ASN exists.4. Enter the quantity received for the line selected. Standard or Inspection Required. This means that the quantity received must be less than or equal to the shipment line quantity. You can change the “Destination Type” to Receiving from Inventory. The “Destination Type” defaults from the purchase order. You can not receive lines against a purchase order that has a different supplier than the supplier you entered on the receipt header.1 Checkbox: Receipt Lines Tab Region Enter a check in the box next to the line you want to receive. This training demonstrates the Direct receiving method. then an Advance Shipment Notice (ASN) exists for that shipment. Oracle Purchasing has the “Over Receipt Tolerance” set to zero.Receiving Inventory Purchase Order Training The Routing type can either be Direct. If you change the UOM. Defaults to the PO UOM. then the quantity will change to reflect the change in the Unit of Measure. but the steps are the same for the receiving portion of a Standard or Inspection Required receiving method. Doing this Page 87 of 105 Classified as Confidential Quantity: UOM: Destination Type: Bahwan CyberTek . The shipment quantity displays as the default. 15. If the line you select contains information in the ASN Type field.

Enter a “Locator” to deliver the items (Optional). Defaults from the item description. Defaults to the location defined on the purchase order. In Oracle Purchasing Locator control is turned off and this field will be greyed out. Defaults from the item category on the purchase order. Requestor: Subinventory: Locator: Category: ASN Type: 15. If an Advance Shipment Notice (ASN) exists for this shipment then the “ASN Type” defaults into this field.Receiving Inventory Purchase Order Training changes the one step receipt process into a two step process. then the line can not be received.5 Enter Receipt Details Bahwan CyberTek Page 88 of 105 Classified as Confidential . If the location on the receipt line does not match the location on the corresponding purchase order shipment line. Defaults to the Requestor on the purchase order. Item: Rev: Description: Location: Defaults from the purchase order shipment line. Defaults from the purchase order shipment line. Enter a subinventory to deliver the Inventory items.

Select the checkbox if you want to enter a receipt exception for this receiving line.6 Order Information The Order Information Tab region displays information about the Order Type Order Number. Enter a “Reason Code” for this receipt line (Optional). You can also review the Currency Information and Shipment Information for the shipment lines you are receiving. Release Number. 15. Supplier. Line Number.Receiving Inventory Purchase Order Training Packing Slip Supplier Lot: Reason Code: Comments: Receipt Exceptions: Enter the “Packing Slip” number (Optional). Shipment Number. Unit of Measure. Order Quantity. Bahwan CyberTek Page 89 of 105 Classified as Confidential . Due Date. Enter any comments for this receipt line (Optional). and Supplier Item Number. Enter the Supplier Lot number (Optional).

be sure to save your work. “Receiving”). 15. Bahwan CyberTek Page 90 of 105 Classified as Confidential . a receipt number is generated for the receipt. after saving your work. Unless you changed the “Destination Type” to something other than “Inventory” (eg.Receiving Inventory Purchase Order Training After checking all of the lines to be received and entering the appropriate receipt information. The first transaction was the receipt into Receiving and the second transaction was the delivery to the specified subinventory.7 View Receiving Activity Navigate to: Select: Choose: Receiving>Receiving Transactions Summary Enter receipt number and click on Find Button Transactions Button The Transaction Summary shows that the receiving of the Direct Delivery both received and delivered the goods. and the new receipt number will be displayed in the Receipt field. Return to the Receipts Header. the “Direct Delivery” process performed two transactions when you saved your shipment line receipts. If this receipt was a “New Receipt”.

Receiving Inventory Purchase Order Training To complete the receiving of a Standard or Inspection Required Delivery please refer to the Training documents “Receiving: Delivery Training” and “Receiving: Inspection Training”. Bahwan CyberTek Page 91 of 105 Classified as Confidential .

16.2 Receive Unordered Purchase Order: In the Purchasing Superuser responsibility: Navigate to: Receiving>Receipts The Find Expected Receipts window appears: Bahwan CyberTek Page 92 of 105 Classified as Confidential . Prerequisites: None. 16.Unordered Receipts Training 16 Receiving and Matching Unordered Receipts Objectives: 1. Receive materials when a matching Purchase Order does not exist. Match the “Unordered” receipt to a new or existing Purchase Order.1 Overview: Unordered receipts are shipments from your suppliers for items you normally order but for which you are missing a purchase order number on the packing list or you are unsure as to which purchase order a shipment should be received against. This process allows you to receive the goods into the system and figure out the purchase order matching later. 2.

Unordered Receipts Training Click on the Unordered button. The Receipts Header window will open. In the Receipts Header window: Bahwan CyberTek Page 93 of 105 Classified as Confidential .

Enter a Receipt Date. The system will ask you to select an existing receipt to be appended. Receipt: Receipt Date: Shipment: Shipped Date: Packing Slip: Waybill/ Airbill: Freight Carrier: Bill of Lading: Containers: Received By: Supplier: Comments: Behind the Receipts Header window lies the Receipts window. Optionally enter the number of containers. Optionally enter the date the Supplier shipped the material. Otherwise this number will be created when the received lines are saved. Optionally enter the Supplier Shipment Number. Optionally choose an active Freight Carrier from the List of Values. Optionally enter any additional comments about this receipt. Optionally enter a Waybill or Airbill number.Unordered Receipts Training New Receipt: Add To Receipt: Check the “New Receipt” radial button if this is a new receipt. Enter the name of the supplier the receipt is from. Optionally enter a Bill of Lading. Enter the “Received By” person. Check the “Add To Receipt” radial button if these receipt lines are to be appended to an existing receipt. Click on the underlying Receipts window. This field will default to today’s date. If the “Add To Receipt” is checked then the receipt number of the receipt being appended will display in this field. Bahwan CyberTek Page 94 of 105 Classified as Confidential . Optionally enter a Packing Slip number.

Select “Receiving” from the List Of Values as the material destination. Enter the “Received From” location for the supplier. Will be blank. Enter the item number of the item received. Enter the item revision number if the item has more than one. Enter the UOM (Unit Of Measure) for this quantity. Will be grayed out. Enter the quantity received for this line.Unordered Receipts Training In Lines Tab: Check Box: Quantity: UOM: Destination Type: Item: Rev: Description: Location: Requestor: Subinventory: Locator: Category: ASN Type: Enter a check in the box next to the line you want received. Will be grayed out because the destination is “Receiving:” Will be grayed out because the destination is “Receiving”. Defaults from the item description. Bahwan CyberTek Page 95 of 105 Classified as Confidential . Defaults from the item category on the purchase order.

Optionally enter any comments for this receipt line. Select Receipt Exception if you want to enter a release exception for this receipt.Unordered Receipts Training In the Details Tab: Packing Slip: Supplier Lot: Reason Code: Comments: Receipt Exception: Optionally enter the packing slip number. Optionally enter the Supplier Lot number. Optionally enter a Reason Code for this receipt line. Bahwan CyberTek Page 96 of 105 Classified as Confidential .

If this receipt was a “New Receipt”. Click on the Header button to return to the Receipts Header window.Unordered Receipts Training The Order Information Tab will be blank because this is an “Unordered” receipt. then after saving your work the system generates a receipt number for this receipt. 16. Save your work. The new receipt number generated will be displayed in the “Receipt” field. After checking all of the lines to be received and entering the appropriate receipt information.3 Match Unordered Receipts In the Purchasing Superuser responsibility: Navigate to: Bahwan CyberTek Receiving>Match Unordered Receipts Page 97 of 105 Classified as Confidential .

Unordered Receipts Training The Find Unordered Receipts window appears: Enter any search criteria you desire to find unordered receipts in the system. Note: A Direct Routing PO can not be used for this process. Click on the Find button. The Match Unordered Receipts window appears: Bahwan CyberTek Page 98 of 105 Classified as Confidential .

Select the Shipment Line Number from the List Of Values to ”Match” this receipt against. Defaults from the receipt information. Defaults from the receipt information. Select a Purchase Order number from the List Of Values to “Match” this receipt line against. Defaults from the receipt information. Select the document line number from the List of Values to “Match” this receipt against.Unordered Receipts Training In the Match Unordered Receipts window: Item: Rev: Category: Supplier: PO Number: Release: Line: Shipment: Transaction Date: Save your work. Defaults from the receipt information. Enter a transaction date less than or equal to today’s date. Bahwan CyberTek Page 99 of 105 Classified as Confidential . If the Purchase Document is an Agreement select the Release number from the List Of Values to “Match” this receipt against.

The Receipts Transaction Summary form will appear with information about the transactions performed when this receipt was saved.Unordered Receipts Training To view your receiving activity go to Receiving Transactions Summary form. Refer to “Receiving: Delivery Training” for more information on delivery the material out of Receiving. This receipt is now ready to be delivered to it’s requestor. This form is designed to find receipts ready to be delivered to inventory but can also be used to query delivered receipts. Enter your receipt number and click on the Find button. When the Receipts Header Summary window appears click on the Transactions button. Bahwan CyberTek Page 100 of 105 Classified as Confidential .

Return to Vendor 17 Return to Vendor Objectives: Prerequisites: 1. 2. Click on Find Button. Materials received against a purchase order.1 Returning Materials to a Vendor Navigate To: Select: Receiving>Returns Organization in which PO was issued Specify search criteria to find the deliveries that need to be returned to the Vendor. Return delivered goods to the vendor. 1. 17. Bahwan CyberTek Page 101 of 105 Classified as Confidential . Materials returned to Receiving if received goods had been delivered to a subinventory or location.

Enter the quantity to be returned. Enter the Unit of Measure of the line item to be returned. Bahwan CyberTek Page 102 of 105 Classified as Confidential . Routing Type. Purchase Order number.2 Transactions Tab Region Select: Quantity: UOM: Return To: Supplier/Customer/ Location: RMA Number: Item: Checkbox next to line item to be returned. Defaults in from the receipt.Return to Vendor 17. Item Description. Supplier Name. Select Supplier from the List of Values Defaults in with the name of the Supplier for the received materials. At the bottom of the Receiving Returns form information about the received shipment defaults in such as Receipt Number. Enter the Supplier RMA number (Optional).

Select a “Supplier Lot” not from the List of Values (Optional). Date has to be less than or equal to today’s date. Current Location of material. 17. if one was entered. Select a “Reason” from the List of Values (Optional). but field can be overwritten. Enter “Comments” (Optional). Bahwan CyberTek Page 103 of 105 Classified as Confidential .3 Receiving Returns Details Tab Transaction Date: Reason: Supplier Lot: Comments: Defaults in with today’s date. if one was provided in the purchase order and Receiver Note. Hazard Class.Return to Vendor Destination of items received.

Return to Vendor The Return Form Tab region displays location information about the item to be returned. Receiving Returns Order Information Tab Region Bahwan CyberTek Page 104 of 105 Classified as Confidential .

The material has been returned to the “Supplier”. go to the Receiving Transactions Summary form. Release Number.Return to Vendor The Order Information Tab region displays information about the original purchase order. and Order UOM. Bahwan CyberTek Page 105 of 105 Classified as Confidential . Be sure to save your work. Original Order Quantity. This information includes the Order Type. Supplier. Line Number. Order Number. To view receiving activity.