Board of Supervisors Linn County, Iowa

Lu Barron-District 1 Linda Langston - District 2 Ben Rogers - District 3 Brent Oleson - District 4 John Harris - District 5

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AGENDA Wednesday, January 18,2012 10:00 A.M.
Board Room Linn County West, Lower Level 2500 Edgewood Road SW, Cedar Rapids, Iowa

Administrative Office Building 930 First Street Southwest Cedar Rapids. Iowa 52404·2161

PLEDGE OF ALLEGIANCE PUBLIC COMMENT: 5 Minute Limit This comment period is for the public to address topics on today's agenda.

Consent Agenda
Authorize Chairperson to sign Certificate of Self-Insurance for the 8th Annual Live Healthy Linn 51<, un Run & F Walk to be held on Saturday, April 7, 2012, on Cedar Rapids streets including F Avenue, Westwood Dr., Waveland Dr. and 13th Street NW; City of'Cedar Rapids, Certificate Holder; Linn County, its Elected Officials, Employees and Agents, Insured. Authorize Chairperson to sign Iowa Department of Economic Development Disaster Recovery Business Assistance Programs Consent and Release Form Nonpublic Personal Information, Authorize Chairperson to sign Iowa Department of Economic Development Disaster Recovery Business Assistance Programs Subrogation and Assignment Agreement. REPORTS Receive and place on file Recorder's Quarterly Report for the quarter ending December 31,2011 in the amount of $423,907.20. Fees were distributed to the Linn County Treasurer on January 12,2012 and are represented on receipts #44221·44222. .

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RESOLUTIONS

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Adopt resolution to establish surface treatment costs for dust control during the 2012 calendar year. Authorize Board of Supervisors to sign a resolutio~~~SlY agreeing to indemnify, defend and hold harmless the City of Cedar Rapids, it officers, employees and agents from any and all loss, liens, costs, claims, causes of action, suits, legal fees or damages of any kind in connection with or arising out ofthe laying of gravel, installation of fencing and the placement or use of a trailer and monitoring equipment for the "Community Scale Acetaldehyde Ambient Air Monitoring Project" by agents or employees of Linn County Public Health at 402 H. Avenue NW, . Cedar Rapids; Iowa, GPN 142047700400000.

www.linncounty,org
lu.barron@l1nncounty.org • IInda.langston@lInncounty.org brent.oleson@1inncounly.org • john.harris@1inncounly.org phone 319.892.5000 • fax 319.892.5009 • ben.rogers@tinncounty.org

Agenda Page 2 of3

CONTRACTS

AND AGREEMENTS

Approve and sign "Adopt-A-Roadside" application for Fanners State Bank to adopt North Alburnett Road from County Home Road to Alburnett city limits. "~ Authorize Chairperson and Human Relatio Deputy Sheriff, for the f~Wing;-RY.an Gude.;atff,

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to sign Pre-Employment Training Agreements I Linn County Benjamin _!9>cera, James W~on, and Brett T~mas.

Request authorization fO\JOhn E. Br~xecutive Director to sign the "Medicare Enrollment Assistance Program" I Contract between the Heritage Areafigency on Aging/Kirkwood Community College (Heritage) and Linn County tA!_________ Community Services, Agingfimt6isability Resource Center of Linn County. (This is a continuation of Contract #: z-> IDA#1114 with Heritage in the amount of$2,025.00.) Request authorization for eth A. Riechers, Program Director to sign Amendment 2 of the Iowa Department of~ Public Health - Division 0 ~l HealtJpHIV Care and Support Services Fiscal Year 2011 (project Period: April 1, 2011- March 31, 2012) ContJ~ 5882HC08, increasing the current contract $9,000. .

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Request authorization fo lizabeth A. Riechers, ~rogram Director to sign the Iowa Department of Public Health, II Division of Behavioral He lt~upport Services Fiscal Year 2012 (Project Period: April 1, 2012 - ......--March 31, 2013) Request for Application, (This is a continuation of Contract # 5882HC08 in the amount of $91,000.00).

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LICENSES

& PERMITS

Regular Agenda

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APPROVE

MINUTES

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' chrogram

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in Li:::county, Iowa.

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Third and final consideration of an 0 timan ro ibiting the sale of nicotine delivery systems and unregulated products containing nicotine without a retail cigarette or tobacco products permit and prohibiting the sale of nicotine delivery systems and unregulated products containing nicotine to minors. Garth Fagerbakke, Construction Services Manager: 1. Linn County Correctional Center Phase II Construction a. Discuss contract for additional security equipment for the project. 2. Linn County Courthouse Construction . a. Discuss contract for additional fire protection' equipment for the project.

REPORTS

-- LIAISON ASSIGNMENTS

& COMMITTEE

MEETINGS

LEGISLATIVE

UPDATE

Agenda Page 3 of3

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PUBLIC COMMENT: 5 Minute Limit This is an opportunity for the public to address the Board on any subject pertaining to Board business.

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CORRESPONDENCE APPOINTMENTS

1:30 P.M.
FY13 Budget Review. ADJOURNMENT

County of Linn, Iowa Certificate of Self-Insurance
Contact Office: Risk Management 930 lSI Street S.W. Cedar Rapids, IA 52404-2161 Date: January 16,2012

Insured:

Linn County, its Elected Officials, Employees and Agents 930 1sl S.W. Cedar Rapids, IA 52404

Tvpe o[Self-IIlSIII'UIICe Coverage
General Liability Auto Liability Workers Compensation Description of Operations/Locations: 8th Annual Live Healthy Linn 5K Fun Run & Walk to be held on Saturday, April 7, 2012. Run to be held on Cedar Rapids streets including F Avenue, Westwood Dr., Waveland Dr., 13th Street NW.

Program Description:
This certificate is to confirm that Linn County is self-insured with regards to any and all general liability claims and all automobile claims, including comprehensive and collision. This self-insured status is not the result of a specific action by the Board of Supervisors, but results from Iowa law which provides that political subdivisions are subject to liability for their torts and those of their officers and employees when acting within the scope of their duties (Iowa Code Chapter 670). Should a judgement creditor elect not to issue execution against a municipal corporation, a tax must be levied as early as practicable to pay the judgement (Iowa Code §§ 626.24, 670 d 627.18).

Certificate Holder
City of Cedar Rapids 51 2nd Avenue Cedar Rapids, IA 52401 rent Oleson, Chairperson Board of Supervisors

Date

Iowa Department of Economic Development Disaster Recovery Business Assistance Programs Consent and Release Form Nonpublic Personal Information

Unn County, Iowa ("Applicant") and the undersigned [individuals/companies

as principal/

partner/owner] of the Applicant do hereby consent to and authorize IDEO (including its partners, affiliates, agents, contractors and their respective assigns), as part of the Applicant's application , for Disaster Recovery Business Assistance Programs (the "Program"), to request, access, review, disclose, release and share any and all information received with respect to the Applicant's application for the Program ("Nonpublic Personal Information" or "NPI"), whether provided by the Applicant or any [principal/partner/owner] of the Applicant, or by additional of the Applicant

outside third parties with whom the Applicant or any [principals/partners/owners]

mayor may not have a relationship, and only as necessary or desirable, in the sole discretion of IDEO, for final determination of the Applicant's eligibility for and the amount of assistance under the Program. The Applicant and its [principals/partners/owners] of the Applicant authorize the

release of all Nonpublic Personal Information in order to comply with the Program eligibility and benefit determination requirements. The Applicant and the [principals/ partners/owners] of the Applicant understand and acknowledge that any party disclosing information on behalf of IDEO or to IDEO on the behalf of the Applicant or any [principal! partner/owner] of the Applicant is not

responsible for any negligent misrepresentation or omission, and the Applicant agrees to hold IDEO and such disclosing parties harmless from and against all claims, actions, suits or other proceedings, and any and all losses, judgments, damages, expenses or other costs (including reasonable counsel fees and disbursements), arising from or in any way relating to their disclosure.

As part of this Consent, the Applicant and all of the [principals/partners/owners]

of the Applicant

further authorize IDEO and any other financial institution, lender, insurer, government agency (federal or state), credit bureau, financial service provider or any other third party to obtain, use and disclose any of the NPI of the Applicant and/or any [prinCipal/partner/owner] of the Applicant in their possession, as necessary or desirable, in the sole discretion of IDEO, to enable IDEO to administer the Program and process the Applicant's application.

The Applicant and the [principals/partners/owners]

of the Applicant, understand and acknow-

ledge that IDEO may obtain, use and disclose any NPI received in its investigation of the

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Applicant's application with third parties, including those referenced above, as necessary or desirable, in the sole discretion of IDEO, for final determination of the Applicant's eligibility for and the amount of assistance under the Program. All NPI will be retained by IDEO in accordance with Program requirements.

The consent of the Applicant or any of the {principals/partners/owners]

of the Applicant, may be

revoked or ended at any time by giving written notice to IDEO. The Applicant and all of the [principals/partners/owners] of the Applicant, further understands and acknowledges that any

such revocation (ending) of this Consent may affect the Applicant's ability to receive assistance under the Program. Unless revoked as provided in this Consent, this Consent shall remain in full force and effect until all obligations to IDEO are satisfied in full.

By completing and signing this form, the Applicant and the [principals/partners/owners]

of the

Applicant, acknowledge and agree to the above and agree that this Consent may be furnished on behalf of the Applicant or any [principal/partner/owner] of the Applicant to any financial

institution, lender, insurer, government agency (federal or state), credit bureau, financial service provider or other third party.

Name: Title:

Brent Oleson Chairperson, Linn County Board of Supervisors

Principals/Partners/Owners

of Applicant:

_

Print Nam_e

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Iowa Department of Economic Development Disaster Recovery Business Assistance Programs Subrogation and Assignment Agreement
This Subrogation and Assignment Agreement ("Agreement") is made and entered into on this 18th day of January, 2012, by and between Linn County, lowa.I'Buslness") and the

City of Cedar Rapids by and through Prosource Technology, Inc.("Grantor/Lender"). In consideration of Business' receipt of funds or the commitment by Grantor/Lender to evaluate Business' application for the receipt of funds (collectively, the "Grant/Loan Proceeds") under the Iowa Department of Economic Development ("IDEO") Business Jumpstart Programs (the "Program") administered by Grantor/Lender, Business hereby assigns to Grantor/Lender all of Buslness' future rights to reimbursement and all payments received from any grant, subsidized loan, or insurance policies of any type or coverage or under any reimbursement or relief program related to or administered by the Federal Emergency Management Agency ("FEMA") or the Small Business Administration ("SBA") (singularly, a "Disaster Program" and collectively, the "Disaster Programs") that was the basis of the calculation of Business' Jumpstart Business award to the extent of Grant/Loan Proceeds paid or to be paid to Business under the Program and that are determined in the sole discretion of IDEO to be a duplication of benefits ("DOB") as provided in this Agreement. The proceeds or payments referred to in the preceding paragraph, whether they are from insurance, FEMA or the SBA or any other source, and whether or not such amounts are a DOB, shall be referred to herein as "Proceeds," and any Proceeds that are a DOB shall be referred to herein as "DOB Proceeds." Upon receiving any Proceeds not listed on the Duplication of Benefits Affidavit Business agrees to immediately notify the Grantor/Lender who will notify IDEO of such additional amounts, and IDEO will determine in its sole discretion if such additional amounts constitute a DOB. If some or all of the Proceeds are determined to be a DOB, the portion that is a DOB shall be paid to the Grantor/Lender, disbursed as provided in this Agreement. Business agrees to assist and cooperate with the Grantor/Lender elect to pursue any of the claims Business has against the insurers for reimbursement of DOB Proceeds under any such policies. Business' assistance and cooperation shall include but shall not be limited to allowing suit to be brought in Business' name(s) and providing any additional documentation with respect to such consent, giving depositions, providing documents, producing record and other evidence, testifying at trial and any other form of assistance and cooperation reasonably requested by the to be retained and/or

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Grantor/Lender.

Business further

agrees to assist and cooperate

in the attainment

and

collection of any DOB Proceeds that the Business would be entitled to under any applicable Disaster Program. If requested by the Grantor/Lender, Business agrees to execute such further and additional

documents and instruments as may be requested to further and better assign to the Grantor/Lender, to the extent of the Grant/l.oan Proceeds paid to Business under the Program, the Policies, any amounts received under the Disaster Programs that are DOB Proceeds andlor any rights thereunder, and to take, or cause to be taken, all actions and to do, or cause to be done, all things requested purposes of this Agreement. Business explicitly allows the Grantor/Lender to request of any company with which Business held insurance policies, or FEMA or the SBA or any other entity from which Business has applied for or is receiving Proceeds, any non-public or confidential information determined to be reasonably necessary by the Grantor/Lender to monitor/enforce its interest in the rights assigned to it under this Agreement and give Business' consent to such company to release said information to the Grantor/Lender. If Business (or any lender to which DOB Proceeds are payable to such lender, to the extent permitted by superior loan documents) hereafter receives any DOB Proceeds, Business agrees to promptly pay such amounts to the Grantor/Lender, if Business received Grant/Loan Proceeds under the Program in an amount greater than the amount Business would have received if such DOB Proceeds had been considered in the calculation of Business' award. In the event that the Business receives or is scheduled to receive any Proceeds not listed on its Duplication of Benefits Affidavit ("Subsequent Proceeds"), Business shall pay such Subsequent Proceeds directly to the Grantor/Lender, and IDEO will determine the amount, if DOB Proceeds"). by the Grantor/Lender to consummate and make effective the

any, of such Subsequent Proceeds that are DOB Proceeds ("Subsequent Subsequent Proceeds in excess of Subsequent DOB Proceeds

shall be returned to the

Business. Subsequent DOB Proceeds shall be disbursed as follows:

1. If the Business has received full payment of the GranULoan Proceeds, any
Subsequent DOB Proceeds shall be retained by the Grantor/Lender and remitted to IDEO. 2. If the Business has received no payment of the Grant/Loan Proceeds, any Subsequent DOB Proceeds shall be used by the Grantor/Lender to reduce

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payments of the GranULoan Proceeds to the Business, and all Subsequent DOB Proceeds shall be returned to the Business. 3. If the Business has received a portion of the GranULoan Proceeds, any Subsequent DOB Proceeds shall be used, retained and/or disbursed in the following order: (A) Subsequent OOB Proceeds shall first be used to reduce the remaining payments of the Grant'Loan Proceeds, and Subsequent DOB Proceeds in such amount shall be returned to the Business; and (B) any remaining Subsequent DOB Proceeds shall be retained by the Grantor/Lender and remitted to IDEO. 4. If the Grantor/Lender makes the determination that the Business does not qualify to participate in the Program or the Business determines not to participate in the Program, the Subsequent DOB Proceeds shall be returned to the Business, and this Agreement shall terminate. Once the Grantor/Lender has recovered an amount equal to the GranULoan Proceeds paid to Business, the Grantor/Lender will reassign to Business any rights assigned to the Grantor/Lender pursuant to this Agreement. Business represents that all statements and representations made by Business regarding Proceeds received by Business shall be true and correct as of the date of Closing.

WARNING: Business and the person executing this Agreement on behalf of the Business are hereby notified that intentionally or knowingly making a materially false or misleading written statement to obtain property or credit, including a mortgage loan, is a violation of Chapter 714 of the Code of Iowa and, depending upon the amount of the Grant/Loan Proceeds, is punishable by imprisonment for a term of up to ten years and a fine of up to $10,000.
The person executing this Agreement on behalf of the Business hereby represents that he\she has received, read, and understands this notice of penalties for making a materially false or misleading written statement to obtain the GranULoan Proceeds. In any proceeding to enforce this Agreement, the Grantor/Lender shall be entitled to recover all costs of enforcement, including actual attorney's fees.

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BY:4-~
Name Brent Oleson

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Title: Chairperson, Linn County Board of Supervisors

City of Cedar Rapids by and through Prosource Technology, Inc. By: Name: Title: _ _ _

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Hecorder/Rou lstrar linn County, Iowa Joan McCalmant - Recorder
www.linncountyrecorder.com 1 P.O. Box 1406 ! Cedar Rapids, Iowa 52406·1406

January 12,2012 Recorder's Quarterly Report to the Linn County Board of Supervisors I, Joan McCalmant, Recorder/Registrar of Linn County, Iowa, hereby certify the following as the fees collected by the Linn County Recorder's Office from October 1, 2011 through December 31,2011. Type of Fee Recording Fees DNR Writing Fees Boat Writing Fees Revenue Tax UCC's Copies Auditor's Transfer Fees Boat Titles Vital Statistics Passports Interest Recorder's Automation Total Amount $317,898.04 4,838.50 192.50 52,139.30 720.00 1,538.00 11,365.00 370.00 12,864.00 8,625.00 172.86 13)84.00 $423,907.20

The above fees were distributed to the Linn County Treasurer's Office on January12, 2012 and Are represented on Treasurer's Receipts # 1...1 L{ -?Ad.' Y Lf ;A d-'2,

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www.linncounty.oru phone 319.892.5420 • fax 319.892.5459 • vitals 319.892.5445

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ESTABLISHMENT No.

RESOLUTION OF SURFACE TREATMENT COSTS

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WHEREAS; the Board of Supervisors, Linn County, Iowa, has developed a policy regulating dust control, and WHEREAS, the Board of Supervisors, Linn County, Iowa by that policy annually sets prices for seal coat and dust control palliatives. NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Linn County, Iowa this date, meeting in lawful session, and upon recommendation ofthe Linn County Engineer, does hereby establish the following prices for dust palliative and road surface treatments applied by and through the Linn County Secondary Road Department as listed below: 1. 2. 3. 4. 5. Calcium Chloride (0.70 gaL/ft) MC·70 (0.25 gal.lsq. yd.) MC-3000 Single Seal-l st seal (0.30 gaL/sq. yd.) MC-3000 Single Seal- 2nd seal (additional) Paved Drive AdjustmentlReplace $.75 per foot $2.50 per foot $5.50 per foot $3.00 per foot $5.00 per square foot

Moved by Supervisor

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Seconded by Supervisor -Q~~'t2JC!~:£::::--...."...r-----------that the above resolution be adopted his /fi./,lday ~ aye ____Q____ nay and of4~.LLJ.<l,&l;="I-r-' 2012 by a vote of

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abstain from votin .

RESOLUTION#

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WHEREAS, Linn County Public Health (LCPH) has received grant money to participate in the "Community Scale Acetaldehyde Ambient Ail' Monitoring Project" and to establish and maintain a monitoring site at: 402 H Avenue NW Cedar Rapids, Iowa 52405 GPN #142047700400000 and WHEREAS, the City of Cedar Rapids has legal title to the real estate at the aforesaid location; and WHEREAS, it is necessary and appropriate that LCPH install fencing and lay gravel at the site and that it place and use certain equipment at the aforesaid location for purposes of monitoring acetaldehyde; and WHEREAS, the City of Cedar Rapids should be indemnified and held harmless from any claims or actions against the City arising out of the laying-of gravel, installation of fencing, or placement or use of the aforesaid monitoring equipment. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOL YED

bytheBoaia---------

of Supervisors, Linn County, Iowa, which on this date met in lawful session, that Linn County expressly agrees to indemnify, defend and hold harmless the City of Cedar Rapids, its officers, employees and agents from any and all loss, liens, costs, claims, causes of action, suits, legal fees or damages of any kind in connection with or arising out of the laying of gravel, installation of fencing and the placement or use of a trailer and monitoring equipment by agents or employees ofLCPH at the site identified above.

Dated at Cedar Rapids, Linn Couoty, Iowa, this _l_B!bday
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RESOLUTION#~Old-J

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Y BOARD OF SUPERVISORS

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EL D. MILLER, 'Linn County Secretary for the Board of Supervisors

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I, Joel D. Miller, County Auditor of Linn County, Iowa, and Secretary for the Board of Supervisors, Linn County, Iowa, hereby certify that at a~lal' meeting of the said Board, the foregoing resolution was duly adopted by a vote of....L2__ aye; __Q__ nay and abstained from voting.

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Subscribed and sworn to before me by the aforesaid on this 201.1.~

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CommissionNumber 710912 My COiJJ~on Expires

AMANDA HOY

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LINN COUNTY 1888 COUNTY HOME ROAD MARION, IOWA 52302 APPLICATION TO "ADOPT -A-ROADSIDE"
FOR OFFICE USE ONLY

TO BE COMPLETED BY SPONSOR PLEASE PRINT CLEARLY

Permit Numbe r ----.-+-...-------.r----.---;----.------,,=----:-.County Road Name )\h(l.THALA!lA.Ale:~}?aA4 sec.~2~J~ 12T~ -rf_¥d_ Rge __ 2S; S5;31[] NEW 5N i1 RENEWAL flW

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farMerS c;)ID\-L '3?:>a OK J Signature of Contact Person -.mH 1\11. NelSbboc ~
Name of Sponsor (Organizati~~ G,roup or Individual> I Mailing Address (Street, P.O. Box, City, State, Zip Code) Telephone Number

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The proposed work is located on from

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Approval is hereby requested to enter within the County Road right of way to perform the following described work (check all that apply):

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Litter removal

Enhancement Planting*

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Other (describe) ~

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*A sketch noting the quantity, location, and species must be attached to this application prior to Department granting approval.

AGREEMENTS:

The Sponsor(s) agrees that if granted a permit to do said work the following stipulations shall govern: 1. This application shall have been approved prior to Sponsor{s) beginning any operations as requested herein. 2. Sponsor(s) agree to indemnify and hold harmless Linn County, its Board of Supervisors, officers and employees from all liability, judgment, costs, expenses and claims growing out of damages, or alleged damages of any nature whatsoever to any person, property or third party arising out of the performance or nonperformance of said work. No vehlcles, equipment or materials are to be stored within the right of way. A vehicle may be allowed to be parked on the shoulder during times of litter pick up. . Right of way markers, signs and land monuments shall not be removed, altered or damaged. This permit shall be subject to any laws now in effect or any laws which may be hereafter enacted and all applicable rules and regulations local, state and federal agencies.

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of

6. The Sponsor(s) agrees to give Linn County forty-eight hours notice of intention to start operations. Notification shall be given to the Secondary Road Department, 1944 County Home Road, Marion, Iowa 52302, work phone number Monday through Friday 7:00 A.M. to 3:30 P.M. 892-6400. 7. Access to the work site will, where possible, be obtained from private property or other roadways and not from the
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traveled portion of the hard surfaced roadway. 8. The Sponsor(s) shall carry on the work as required and authorized by this agreement with serious regard to the safety of the traveling public, adjacent property owners and volunteers or employees of the Sponsor(s). 9. The Sponsor(s) acknowledges that all personnel involved in this project are initiators and volunteers directed by the Sponsor(s) and that the Sponsor(s) accept full responsibility for any injuries or damages sustained by or caused by such personnel. The Sponsor(s) acknowledges that they or their volunteers are in no way considered to be employees of the Linn County Board of Supervisors or the Linn County Secondary Road Department. The Sponsorts) and the Department further agree to the following terms and conditions of this agreement.
SPONSOR'S ADDITIONAL RESPONSIBILITY:

To perform the work specified in a satisfactory, safe and professional manner. To provide adult supervision at the work site when volunteers or employees are 14 years of age or younger. To obtain required supplies and materials as may be needed from the Secondary Road Department to carry out this agreement, during regular business hours, Monday through Friday 7:00 A.M. to 3:30 P.M. To putln place traffic control signs at all times when the Sponsor(s) is doing work near the roadway and remove o'nly When the work has been completed. . To place all trash bags used during collection of litter, adjacent to the Adopt-A-Roadway signs (if applicable), or at the ends of adopted sections, for pickup and disposal by the Department. To plant all right of way harvested seed on either County road rights of way or other public grounds as approved. To returnaf unused materials and supplies furnished by the Secondary Road Department, to the Main Shop within one week after the activity is completed.
DEPARTMENT'S RESPONSIBILITIES:

To erect a sign at each end of the adopted section with the Sponsor(s) name or acronym displayed (if requested). To provide reflective vests, trash bags, safety literature, and other related materials, to the Sponsor(s). To remove trash bags.used for litter 'pickup by Sponsor(s). To assist in removal of litter under. unusual circumstances such as when large, heavy or hazardous items are found. --"foassistin location-and selection ofenhancement-plantings-(if_applicable).
PLEASE NOTE:

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The Department reserves the right to terminate this agreement and remove Adopt-A-Roadway signs when in the sole judgment of the Department, it is found that the Sponsor(s) has not met the terms and conditions of this agreement. FOR OFFICE USE ONLY This agreement shall remain in force from ./I-..B!::.~~L agreement includes litter removal th Sp _ FOR OFFICE USE ONLY Date -----'r\-"'__,("-', O,-,--_,,___, 20__!.L Date __

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12/6/07

PREwEMPLOYMENT TRAINING AGREEMENT LINN COUNTY DEPUTY SHERIFF This Agreement is entered into by Linn County, Iowa, hereinafter referred to as the "employing agency" and Ryan Gudenl{auf, hereinafter referred to as the "recruit". In accordance with lAC 501-6.2(2) this is a written agreement being entered into contemporaneously with an offer of employment for the position of Linn County Deputy Sheriff. Recruit's employment will require attendance and completion of the Iowa Law Enforcement Academy to obtain the minimum law enforcement certification training as governed by Iowa Code Chapter 80B and Iowa Code Chapter 384 at some time within the twelve months following employment. In consideration of the employing agency agreeing to provide for the cost of that training, the recruit agrees that, should the recruit resign from the employing agency and be employed by a different law enforcement agency within the forty-eight months following completion of the certification training, the recruit will make reimbursement for a prorated portion of the associated training costs. This Agreement is specifically intended to govern the conditions under which the employing agency can require the recruit to reimburse those associated training costs. This Agreement is not, itself, a contract for employment and does not give rise to any property right or interest in the recruit. 1) Liquidated Damages. The employing agency has attached hereto and incorporated herein Exhibit "A" which itemizes the current costs to be paid by the employing agency upon the recruit attending and successfully completing the fifteen week certification training course provided by the Iowa Law Enforcement Academy. Taking into consideration the requirements of the Fair Labor Standards Act and other practical adjustments due to benefits, taxes or other items paid that are not easily pro-ratable or otherwise recoverable, the sum of $ 25,904.38 is hereby fixed and agreed to as liquidated damages that fairly represent the economic loss that the employing agency will incur by reason of the recruit resigning within forty-eight months following completion of the certification training. 2) Reimbursement. Reimbursement shall become the recruit's obligation should the recruit resign from the employing agency and be employed by a different law enforcement agertcy within the forty-eight months following completion of the certification training. The amount due shall be determined by crediting 1I481h of the total liquidated damages amount agreed to above for each month of the recruit's service with the employing agency following completion of the certification training. The recruit will then be required to reimburse the balance. 3) Term of Reimbursement. Monthly payments shall begin within thirty days of acceptance of employment with a different law enforcement agency and shall be in an amount not less than 1I481h of the total liquidated damages amount agreed to and shall continue each month thereafter until the reimbursement amount is paid in fulL 4) Decertification. Failing to make reimbursement in accordance with this Agreement may, in addition to any other remedy available to the employing agency under this Agreement, result in decertification of the recruit as an Iowa law enforcement officer pursuant to Iowa Code Section 80RII(7) and lAC 501~ 6.2(2).

5) Bona-Fide Employment. This Agreement is for the purpose of bona-fide employment of the recruit by the employing agency and is not for the purpose of achieving certification of the recruit by way of "sponsorship" through the academy. 6) Available Remedies. This Agreement shall not be deemed exclusive and shall not limit the employing agency from any other remedy available to it. 7) Severability. If any portion of this Agreement shall be held to be invalid 01' unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court finds that any provision of this Agreement is invalid or unenforceable, but that by limiting such provision, it would become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited. 8) Entire Agreement/Amendments. This Agreement contains the entire agreement of the parties and there are no other promises, conditions, understandings 01' other agreements, whether oral or written, relating to the subject matter of this Agreement. This Agreement may be modified or amended only upon written agreement of the parties. 9) Effective Date. This document may be executed in counterparts and shall be deemed effective, subject to all signatures being obtained, upon recruit's employment date which shall be the:

25th

day of October __

~

, 2011

_

Linn Count Employee Relations Manager

Date

Chair, Linn County Board of Supervisors

Employee

·v
Date \l.)- 75 .. \ \

Exibit "A" The following is an itemized list of expenses acquired to send a Deputy to thirteen weeks of certified law enforcement training at the Iowa Law Enforcement Academy, Johnston, Iowa: Single Empl. Married Empl. $4,606.00 $200.00 $974.75 $80.91 $131.50 $100.00 $100.00 $6,193.16

1

Tuition 5-Volume Law Books Consolidated Foods (13 wks) Defensive Tactics Uniforms Criminal Law/Motor Vehicle Handbook Taser Certification Pursuit Intervention Technique (P.I.T.) Total

$4,606.00 $200.00 $974.75 $80.91 $131.50 $100.00 $100.00 $6,193.16

11

Deputy's wages and benefits for one year: Starting base wage Jail Premium pay Cleaning allowance Blue Cross & Blue Shield Delta Dental Insurance Long term Disability Insurance Life Insurance ($15,000.00) policy Iowa public Employee Retirement System Social Security/Medicare For one year: Total 13 Week Academy Total $16,364.60 $18,151.22 $45,594.00 $520.00 $150.00 $5,916.00 $420.00 $180.56 $32.40 $4,481.89 $3,487.95 $45,594.00 $520.00 $150.00 $12,444.00 $528.00 $180.56 $32.40 $4,481.89 $3,487.95

$60,782.80

$67,418.80

111

Transportation to and from Johnston, Iowa (ILEA) 240 miles (round trip) (X) 13 trips 3,120 miles. $1,560.00 2880 miles (X) .50 cents! mile

=

=

$1,560.00

1V

TOTALS:

Academy Costs: Wage and Benefits for one quarter Transportation costs:

$6,193.16 $16,364.60

$6,193.16 $18,151.22

$1,560.00

$1,560.00

GRAND TOTAL

$24,117.76

$25,904.38

PRE-EMPLOYMENT TRAINING AGREEMENT LINN COUNTY DEPUTY SHERIFF This Agreement is entered into by Linn County, Iowa, hereinafter referred to as the "employing agency" and Benjamin Kucera, hereinafter referred to as the "recruit". In accordance with lAC 501-6.2(2) this is a written agreement being entered into contemporaneously with an offer of employment for the position of Linn County Deputy Sheriff. Recruit's employment will require attendance and completion of the Iowa Law Enforcement Academy to obtain the minimum law enforcement certification training as governed by Iowa Code Chapter 80B and Iowa Code Chapter 384 at some time within the twelve months following employment. In consideration of the employing agency agreeing to provide for the cost of that training, the recruit agrees that, should the recruit resign from the employing agency and be employed by a different law enforcement agency within the forty-eight months following completion of the certification training, the recruit will make reimbursement for a prorated portion of the associated training costs. This Agreement is specifically intended to govern the conditions under which the employing agency can require the recruit to reimburse those associated training costs. This Agreement is not, itself, a contract for employment and does not give rise to any property right 01' interest in the recruit. 1) Liquidated Damages. The employing agency has attached hereto and incorporated herein Exhibit "A" which itemizes the current costs to be paid by the employing agency upon the recruit attending and successfully completing the fifteen week certification training course provided by the Iowa Law Enforcement Academy. Taking into consideration the requirements of the Fair Labor Standards Act and other practical adjustments due to benefits, taxes or other items paid that are not easily pro-ratable or otherwise recoverable, the sum of$ 24.117.76 is hereby fixed and agreed to as liquidated damages that fairly represent the economic loss that the employing agency will incur by reason of the recruit resigning within forty-eight months following completion of the certification training. 2) Reimbursement. Reimbursement shall become the recruit's obligation should the recruit resign from the employing agency and be employed by a different law enforcement agency within the forty-eight months following completion of the certification training. The amount due shall be determined by crediting 1I481h ofthe total liquidated damages amount agreed to above for each month of the recruit's service with the employing agency following completion ofthe certification training. The recruit will then be required to reimburse the balance. 3) Term of Reimbursement. Monthly payments shall begin within thirty days of acceptance of employment with a different law enforcement agency and shall be in an amount not less than 1I481h of the total liquidated damages amount agreed to and shall continue each month thereafter until the reimbursement amount is paid in full. 4) Decertification. Failing to make-reimbursement in accordance with this Agreement may, in addition to any other remedy available to the employing agency under this Agreement, result in decertification of the recruit as an Iowa law enforcement officer pursuant to Iowa Code Section 80B .11(7) and lAC 5016.2(2).

5) Bona-Fide Employment. This Agreement is for the purpose of bona-fide employment of the recruit by the employing agency and is not for the purpose of achieving certification of the recmit by way of "sponsorship" through the academy. 6) Available Remedies. This Agreement shall not be deemed exclusive and shall not limit the employing agency from any other remedy available to it. 7) Severability. If any portion of this Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court finds that any provision of this Agreement is invalid or unenforceable, but that by limiting such provision, it would become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited. 8) Entire Agreement/Amendments. This Agreement contains the entire agreement of the parties and there are no other promises, conditions, understandings or other agreements, whether oral or written, relating to the subject matter of this Agreement. This Agreement may be modified or amended only upon written agreement of the parties. 9) Effective Date. This document may be executed in counterparts and shall be deemed effective, subject to all signatures being obtained, upon recruit's employment date which shall be the:

2ih

day of December

-" 2011

_

!-If'--/v
Date

I-/[!--/~
Chair, Linn County Board of Supervisors

Dale

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Employee Date

~\2/1..1/\\

Witness to Employee's signature

Exibit "A" The following is an itemized Jistof expenses acquired to send a Deputy to thirteen weeks of certified law enforcement training at the Iowa Law Enforcement Academy, Johnston, Iowa: Single Empl. 1 Tuition 5-Volume Law Books Consolidated Foods (13 wks) Defensive Tactics Uniforms Criminal Law/Motor Vehicle Handbook Taser Certification Pursuit Intervention Technique (P.I.T.) Total 11 Deputy's wages and benefits for one year: Starting base wage Jail Premium pay Cleaning allowance Blue Cross & Blue Shield Delta Dental Insurance Long term Disability Insurance Ufe Insurance ($15,000.00) policy Iowa Public Employee Retirement System Social Security/Medicare For one year: Total 13 Week Academy Total 111 $16,364.60 $18,151.22 $45,594.00 $520.00 $150.00 $5,916.00 $420.00 $180.56 $32.40 $4,481.89 $3,487.95 $45,594.00 $520.00 $150.00 $12,444.00 $528.00 $180.56 $32.40 $4,481.89 $3,487.95 $4,606.00 $200.00 $974.75 $80.91 $131.50 $100.00 $100.00 $6,193.16 Married EmpJ. $4,606.00 $200.00 $974.75 $80.91 $131.50 $100.00 $100.00 $6,193.16

$60,782.80

$67,418.80

Transportation to and from Johnston, Iowa (ILEA) 240 miles (round trip) (X) 13 trips 3,120 miles. 2880 miles (X) .50 cents/ mile $1,560.00

=

=

$1,560.00

1V

TOTALS:

Academy Costs: Wage and Benefits for one quarter Transportation costs: GRAND TOTAL

$6,193.16 $16,364.60

$6,193.16 $18,151.22

$1,560.00

$1,560.00

$24 117.76
J

$25,904.38

PRE-EMPLOYMENT TRAINING AGREEMENT LINN COUNTY DEPUTY SHERIFF This Agreement is entered into by Linn County, Iowa, hereinafter referred to as the "employing agency" and James Walton, hereinafter referred to as the "recruit". In accordance with lAC 501-6.2(2) this is a written agreement being entered into contemporaneously with an offer of employment for the position of Linn County Deputy Sheriff. Recruit's employment will require attendance and completion of the Iowa Law Enforcement Academy to obtain the minimum law enforcement certification training as governed by Iowa Code Chapter SOB and Iowa Code Chapter 3S4 at some time within the twelve months following employment. In consideration of the employing agency agreeing to provide for the cost of that training, the recruit agrees that, should the recruit resign from the employing agency and be employed by a different law enforcement agency within the forty-eight months following completion of the certification training, the recruit will make reimbursement for a prorated portion of the associated training costs, This Agreement is specifically intended to govern the conditions under which the employing agency can require the recruit to reimburse those associated training costs. This Agreement is not, itself, a contract for employment and does not give rise to any property right or interest in the recruit. 1) Liquidated Damages. The employing agency has attached hereto and incorporated herein Exhibit "A" which itemizes the current costs to be paid by the employing agency upon the recruit attending and successfully completing the fifteen week certification training course provided by the Iowa Law Enforcement Academy. Taking into consideration the requirements of the Fair Labor Standards Act and other practical adjustments due to benefits, taxes or other items paid that are not easily pro-ratable or otherwise recoverable, the sum of $ 25,904.38 is hereby fixed and agreed to as liquidated damages that fairly represent the economic loss that the employing agency will incur by reason of the recruit resigning within forty-eight months following completion of the certification training. 2) Reimbursement. Reimbursement shall become the recruit's obligation should the recruit resign from the employing agency and be employed by a different law enforcement agency within the forty-eight months following completion of the certification training. The amount due shall be determined by crediting 1/4SIh of the total liquidated damages amount agreed to above for each month of the recruit's service with the employing agency following completion of the certification training. The recruit will then be required to reimburse the balance. 3) Term of Reimbursement. Monthly payments shall begin within thirty days of acceptance of employment with a different law enforcement agency and shall be in an amount not less than 1I481h of the total liquidated damages amount agreed to and shall continue each month thereafter until the reimbursement amount is paid in full. 4) Decertification. Failing to make reimbursement in accordance with this Agreement may, in addition to any other remedy available to the employing agency under this Agreement, result in decertification of the recruit as an Iowa law enforcement officer pursuant to Iowa Code Section SOB. I I (7) and lAC 5016.2(2).

5) Bona-Fide Employment. This Agreement is for the purpose of bona-fide employment of the recruit by the employing agency and is not for the purpose of achieving certification of the recruit by way of "sponsorship" through the academy. 6) Available Remedies. This Agreement shall not be deemed exclusive and shall not limit the employing agency from any other remedy available to it. 7) Severability. If any portion of this Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court finds that any provision of this Agreement is invalid or unenforceable, but that by limiting such provision, it would become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited. 8) Entire Agreement! Amendments. This Agreement contains the entire agreement of the parties and there are no other promises; conditions, understandings or other agreements, whether oral or written, relating to the subject matter ofthis Agreement. This Agreement may be modified or amended only upon written agreement of the parties. 9) Effective Date. This document may be executed in counterparts and shall be deemed effective, subject to all signatures being obtained, upon recruit's employment date which shall be the:

-'3::....;1=---_of October day

, 2011

_

(-Ie- /2...Date

Chair, Linn County Board of Supervisors

Date 1"/311 {(
S

I

Date~.3(r-/(

Exibit "A" The following is an itemized list of expenses acquired to send a Deputy to thirteen weeks of certified law enforcement training at the Iowa Law Enforcement Academy, Johnston, Iowa: Single Ernpl. Married Ernpl, $4,606.00 $200.00 $974.75 $80.91 $131.50 $100.00 $100.00 $6,193.16

1

Tuition 5-Volume Law Books Consolidated Foods (13 wks) Defensive Tactics Uniforms Criminal Law/Motor Vehicle Handbook Taser Certification Pursuit Intervention Technique (P.I.T.) Total

$4,606.00 $200.00 $974.75 $80.91 $131.50 $100.00 $100.00 $6,193.16

11

Deputy's wages and benefits for one year: Starting base wage Jail Premium pay Cleaning allowance Blue Cross & Blue Shield Delta Dental Insurance Long term Disability Insurance Life Insurance ($15,000.00) policy Iowa Public Employee Retirement System Social Security/Medicare For one year: Total 13 Week Academy Total $16,364.60 $18,151.22 $45,594.00 $520.00 $150.00 $5,916.00 $420.00 $180.56 $32.40 $4,481.89 $3,487.95 $45,594.00 $520.00 $150.00 $12,444.00 $528.00 $180.56 $32.40 $4,481.89 $3,487.95

$60,782.80

$67,418.80

111

Transportation to and from Johnston, Iowa (ILEA) 240 miles (round trip) (X) 13 trips = 3,120 miles. $1,560.00 2880 miles (X) .50 cents! mile =

$1,560.00

1V

TOTALS:

Academy Costs: Wage and Benefits for one quarter Transportation costs: GRAND TOTAL

$6,193.16 $16,364.60

$6,193.16 $18,151.22

$1,560.00

$1,560.00

$24,117.76

$25,904.38

PRE-EMPLOYMENT TRAINING AGREEMENT LINN COUNTY DEPUTY SHERIFF This Agreement is entered into by Linn County, Iowa, hereinafter referred to as the "employing agency" and Brett Thomas, hereinafter referred to as the "recruit". In accordance with lAC 501-6.2(2) this is a written agreement being entered into contemporaneously with an offer of employment for the position of Linn County Deputy Sheriff. Recruit's employment will require attendance and completion of the Iowa Law Enforcement Academy to obtain the minimum law enforcement certification training as governed by Iowa Code Chapter SOB and Iowa Code Chapter 384 at some time within the twelve months following employment. In consideration of the employing agency agreeing to provide for the cost of that training, the recruit agrees that, should the recruit resign from the employing agency and be employed by a different law enforcement agency within the forty-eight months following completion of the certification training, the recruit will make reimbursement for a prorated portion of the associated training costs. This Agreement is specifically intended to govern the conditions under which the employing agency can require the recruit to reimburse those associated training costs. This Agreement is not, itself, a contract for employment and does not give rise to any property right or interest in the recruit. I) Liquidated Damages. The employing agency has attached hereto and incorporated herein Exhibit "A" which itemizes the current costs to be paid by the employing agency upon the recruit attending and successfully completing the fifteen week certification training course provided by the Iowa Law Enforcement Academy. Taking into consideration the requirements of the Fair Labor Standards Act and other practical adjustments due to benefits, taxes or other items paid that are not easily pro-ratable or otherwise recoverable, the sum of$ 24,117.76 is hereby fixed and agreed to as liquidated damages that fairly represent the economic loss that the employing agency will incur by reason of the recruit resigning within forty-eight months following completion of the certification training. 2) Reimbursement. Reimbursement shall become the recruit's obligation should the recruit resign from the employing agency and be employed by a different law enforcement agency within the forty-eight months following completion of the certification training. The amount due shall be determined by crediting 1/48111 of the total liquidated damages amount agreed to above for each month of the recruit's service with the employing agency following completion of the certification training. The recruit will then be required to reimburse the balance. 3) Term of Reimbursement. Monthly payments shall begin within thirty days of acceptance of employment with a different law enforcement agency and shall be in an amount not less than 1I481h of the total liquidated damages amount agreed to and shall continue each month thereafter until the reimbursement amount is paid in full. 4) Decertification. Failing to make reimbursement in accordance with this Agreement may, in addition to any other remedy available to the employing agency under this Agreement, result in decertification of the recruit as an Iowa law enforcement officer pursuant to Iowa Code Section 80B.Il (7) and lAC 5016.2(2).

5) Bona-Fide Employment. This Agreement is for the purpose of bona-fide employment of the recruit by the employing agency and is not for the purpose of achieving certification of the recruit by way of "sponsorship" through the academy. 6) Available Remedies. This Agreement shall not be deemed exclusive and shall not limit the employing agency from any other remedy available to it. 7) Severability. If any portion of this Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court finds that any provision of this Agreement is invalid or unenforceable, but that by limiting such provision, it would become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited. 8) Entire Agreement! Amendments. This Agreement contains the entire agreement of the parties and there are no other promises, conditions, understandings 01' other agreements, whether oral or written, relating to the subject matter of this Agreement. This Agreement may be modified or amended only upon written agreement of the parties. 9) Effective Date. This document may be executed in counterparts and shall be deemed effective, subject to all signatures being obtained, upon recruit's employment date which shall be the:

_7-'---_ day ofNovember

, 2011

_

Date

k/gJ/~
Chair, Linn County Board of Supervisors Date
O-"-{<

~~Employee Dateupf1l-

~:y?;_~~~-Date;'
I

. Witn~~?to Employee's signature -

7' ;/

Exibit "A" The following is an itemized list of expenses acquired to send a Deputy to thirteen weeks of certified law enforcement training at the Iowa Law Enforcement Academy, Johnston, Iowa: Single Empl. 1 Tuition 5-Volume Law Books Consolidated Foods (13 wks) Defensive Tactics Uniforms Criminal Law/Motor Vehicle Handbook Taser Certification Pursuit Intervention Technique (P.I.T.) Total 11 Deputy's wages and benefits for one year: Starting base wage Jail Premium pay Cleaning allowance Blue Cross & Blue Shield Delta Dental Insurance Long term Disability Insurance Life Insurance ($15,000.00) policy Iowa Public Employee Retirement System Social Security/Medicare For one year: Total 13 Week Academy Total 111 $16,364.60 $18,151.22 $45,594.00 $520.00 $150.00 $5,916.00 $420.00 $180.56 $32.40 $4,481.89 $3,487.95 $45,594.00 $520.00 $150.00 $12,444.00 $528.00 $180.56 $32.40 $4,481.89 $3,487.95 $4,606.00 $200.00 $974.75 $80.91 $131.50 $100.00 $100.00 $6,193.16 Married Empl. $4,606.00 $200.00 $974.75 $80.91 $131.50 $100.00 $100.00 $6,193.16

$60,782.80

$67,418.80

Transportation to and from Johnston, Iowa (ILEA) 240 miles (round trip) (X) 13 trips = 3,120 miles. 2880 miles (X) .50 cents/ mile = $1,560.00

$1,560.00

1V

TOTALS:

Academy Costs: Wage and Benefits for one quarter Transportation costs: GRAND TOTAL

$6,193.16 $16,364.60

$6,193.16 $18,151.22

$1,560.00

$1,560.00

$24,117.76

$25,904.38

·11111111111111111111111111111111111111111111111111111111111111111111111111111111

.

000 10: '019598340008 Type: GEN Reoorded: 01/20/2012 at 11:02:53 AM Fee Amt: $0.00 Pa~e 1 of 8 Revenue Tax: $0.00 Linn County Iowa JOAN MCCALMANT RECORDER

BKa174 po330-337

LINN COUNTY ORDINANCE #1-1-2012 PREPARED BY: Linn County Attorney, Linn County Courthouse, Cedar Rapids, IA 52404 (319) 892-6344. RETURN: Linn County Auditor, Attn: Becky Shoop, 9301 RAPIDS, IA 52404 (319) 892-5308.
ST

ST. SW, CEDAR

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LINN COUNTY ORDINANCE

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AN ORDINANCE AMENDING THE GENERAL ASSISTANCE

PROGRAM IN LINN COUNTY, IOWA
BE IT ENACTED by the Board of Supervisors, Linn County, Iowa, that the Linn

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County General Assistance Ordinance; as codified in Chapter 11 of the Linn County Code of Ordinances, is hereby amended as follows: Section 11.8 is amended by adding Subparagraph 3A as follows: 3A. Rent shall not be paid for housing units that are subsidized by the federal govennnent or other program where rent paid by the applying household is based on income unless the applying household is applying for assistance under Section 11.3(2). Section 11.9 is amended by adding Subparagraph 2A as follows: 2A. Utility payments shall not be paid for housing units that are subsidized by the federal government or other program where a utility allowance is included in calculating the rent paid by the applying household unless the applying household is applying for assistance under Section 11.3(2). All remaining provisions of Chapter 11 remain in full force and effect, Repealer: All ordinances or parts of ordinances in conflict \vith the provisions of this amendment are hereby repealed. Severability Clause: If any section. provision or part of this amendment shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of either the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. .

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This amendment, hall 'become effective on

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Considered

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Passed and approved this ~day

Published in the Cedar Rapids Gazette on ~ BOARD OF SUPERVISORS

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ATTEST

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VOTE - ON SUBSIDIZED HOUSING - Should Linn County General Assistance pay rent for someone on subsidized housing? Should Linn County pay utilities for someone on subsidized housing; See attached sheets on subsidized housing and how other counties handle it..
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A. LEASED HOUSING - 30% of gross income. Minimum $5'0.
However if utility allowance is $39.00 client would only pay $11.00 rent. Renter is responsible for ANY UTILITIES the Landlord doesn'tpay. B. HAWTHORNE HILLS - 30% of gross income. May to October responsible for a $40 a month payment for air conditioning. C. GENEVA TOWER - 30 % of gross income. INCOME - $25.00 All utilities are included: The VOTE: Rent shall not be paid for housing units that are subsidized by the federal government or other sources where rental amount is based income except for those clients considered "poor." ZERO

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Persons living in subsidized housing are not eligible for assistance with utilities, as utilities allowances are included in calculating the rental amount unless it is a client considered "poor." .

SUBSIDIZED RENT - YES

1. Pottawatomie

County ~ Yes. They have to show a valid reason why they can't pay their bill/rent,

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2: . Howard County does. They just have to meet our income guidelines of at or below 100% FPL to qualify. $400 towar<!s rent/utiJities, $200 toward medications, $200 toward medical, and $1500 toward burial/cremation per fiscal year. . 3. Sioux County ~ makes no difference in providing assistance to someone if they are in HUD housing or not. W ~ provide one. time assistance and if they qualify under our other guidelines of income, resources, and the ability to pay for their bills going forward we will assist them. 4. Warren County - If it is a situation that we see needs to be met, then we help them. The same for utilities. For the utilities we might see if they could set up a payment arrangement. All depends on the situation. We would also do a budget to see why there is a need. 5. Polk County - We occasionally assist with one month ifthere is a compelling reason and they meet other criteria: . 6. Scott County - We would assist if the individual qualified. It is very rare for someone like on Section 8 to come in for rent assistance but we do see those individuals coming in for utilities. 7. Van Buren County - provides general assistance to individuals that reside in HUD approved/subsidized housing if income/resources are within guidelines. . 8. Iowa County ~ Yes, if they meet all other criteria. 9. If they are eligible. we assist with services we fund 10.. We would assist them. as long as they met the established criteria. 11.1t is not a broad stroke yes or no, All the GA clients situations are looked at as an individual issue. We have helped in the past with both rent and utilities at HUD program homes. 12. Several things come into play here. Just because they are on HuD does not stop them from getting assistance from me for utilities. However, they must have applied for EA and all other benefits they might be eligible for. Their payment history must show that they have made effort to pay on their utility bill. Utilities have gotten so high that the money does not stretch. I find that most opt to pay their water bill as the city is . very tough about shut offs. Had a gal in just last week that had a water bill for $500.00 for one month. That is an unusual amount, but the city claims no leaks. The usual minimum bill for anyone is $100.00. When making the determination, I do not consider phone or cell phone expense. 13. Lee County - does assist in these instances based on the financial guidelines of OR and diagnostic criteria of MHDD Management plan.

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SUBSIDIZED RENT - NO
. 1. Washington County - Persons or households receiving rental subsidies. housing vouchers, or other financial assistance for rent are not eligible for rental assistance.

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2. Henry County - does not help people with rental assistance If they are getting housing assistance. We feel they are already getting benefit of public funds and since It is based on Income they need prioritize meeting monthly rent. will not be authorized to supplement any other government or charitable funding that Is expected to meet the need of the Individual for the bill in question. This means rent assistance will not be given to a person on low income housing} receiving rental subsidy or other financial assistance for rent.
f. General assistance

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Rent shall not be paid for, housing units that are subsidized by the federal government or other sources where rental amount Is based on income"
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3. Hardin county - Under rent we say

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4. Johnson County - Rent Assistance will not be used to supplement Section 8 Housing
Assistance. 5. Bremer County - So, no, we don't help with rent if you are already subsidized

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6. Clay County - does not assist with persons with HUD Housing because it is considered a duplication of tax support (HUD determines their ability to pay based on their income) 7. Benton County - No, we do not. We consider it to be Income from another government agency. This would include 5S benefits} FIP} and unemployment benefits.

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Plymouth County - NO I would not pay housing assistance if they are already on HUD housing. Utilities I would help with if they are in the consumers name not landlord and meet other criteria for GA.
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9. Story County - does not assist with rent when someone is receiving HUD/subsidized housing. The amount that the person is responsible for is based on their income and household size, so they need to be reporting changes. 10. We do not help them with rent or utilities. Nor do we help if they recieve FIP

I

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SUBSIDIZED UTILITIES ~ YES
1, Washington County An applicant must show effort to have paid on any and all utility bills within the last three (3) months from the date of application. If no payments have been made, no assistance will be granted. In addition if no payments are made during the period of moratorium (Energy Assistance time frame) no assistance will be granted.
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2, Johnson County - Housing Authority or Section 8 housing does not make them ineligible for assistance with utilities. . We can assist with their utilities. . 3. Bremer County - but we will help with utilities in that case if you are not qualified for energy assistance, energy assistance has run out as well. We do help if

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4, Sioux County - makes no difference in providing assistance to someone if they are in I-ruD housing or not. We provide one time assistance and if they qualify under our other guidelines of income, resources, and the ability to pay for their bills going forward we will assist them.

5. Warren County - If it is a situation that we see needs to be met, then we help them. The same for utilities: For the utilities we might seeif they could set up a payment arrangement. All depends on the situation. We would also do a budget to see why there is a need.
6. Plymouth
GA.

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County - Utilities I would help with if they are in the consumers name not landlord and meet other criteria for

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7. Polk County - We occasionally assist with one month if there is a compelling reason and they meet other criteria. 8. Scott County - We would assist if the individual qualified, It is very rare for someone like on Section 8 to come in for rent assistance but we do see those individuals coming in for utilities, 9. Van Buren County - provides general assistance to individuals that reside in IWD approved/subsidized income/resources are within guidelines. housing if

10. Iowa County-

Yes, if they meet a11other criteria.

11. We would assist them as long as they met the established criteria 12, Cass County - It is not a broad stroke yes or no. All the GA clients situations are looked at as an individual issue. We have helped in the past with both rent and utilities at r-TIJDprogram homes.

13. Several things come into play here. Just because they are on HUD does not stop them from getting assistance from me for utilities. However, they must have applied for EA and all other benefits they might be eligible for. Their payment history must show that they have made effort to pay on their utility bill. Utilities have gotten so high that the money does not stretch. I find Jhat most opt to pay their water bill as the city is very tough about shut offs. Had a gal in just last week that had a water bill for $500.00 for one month .. That is an unusual amount, but the city claims no leaks, The usual minimum bill for anyone is $100.00. When making the determination, I do not consider phone or cell phone expense. 17. Lee County- does assist in these instances based on the financial guidelines ofGR and diagnostic criteria ofMHDD Management plan. 18. Story County ~ We will consider utility assistance if it's not part of the subsidized rent.

NO
I. Henry County - General assistance will not be authorized to supplement any other government or charitable funding that is expected to meet the need of the individual for the bill in question. 2. Hardin County - Utilities have "persons living in subsidized housing are not eligible for assistance with , utilities, as utility allowances are included in calculating the rental amount 3. Clay County - does not assist with utilities either because once again, their eligibility for LlHEAP and possible receipt of Social Security or FIP are also tax supported assistance which is not duplicated or supplemented by county funds.

LINN COUNTY, IOWA NOTICE OF PUBLIC HEARING - CONSIDERATION ORDINANCE AND PASSAGE OF PROPOSED

Notice is hereby givet:l that a public hearing will be held by the Linn County Board of Supervisors in the Linn County West Board Room at 2500 Edgewood Road SW, Cedar Rapids, Iowa at 9:00 AM on Monday, January 9, 2012. The purpose of this hearing is to discuss the consideration and passage of a proposed Linn County ordinance entitled "An Ordinance Prohibiting the Sale of Nicotine Delivery Systems and Unregulated Products Containing Nicotine without a Retail Cigarette or Tobacco Products Permit and Prohibiting the Sale of Nicotine Delivery Systems and Unregulated Products Containing Nicotine to Minors." At the conclusion of the public hearing the Board of Supervisors may proceed with the consideration and approval of the first reading of the proposed ordinance. A proposed ordinance shall be considered and voted on for passage at two meetings of the Board of Supervisors prior to the meeting at which it is to be finally passed, unless this requirement is suspended by a recorded vote of not less than a majority of the Board of Supervisors. Written or oral comments are welcome. Written comments may be presented at the public hearing or sent to the Linn County Board of Supervisors, 930 First Street SW, Cedar Rapids, IA 52404. This notice is given by order of the Board of Supervisors of Linn County, Iowa.

Doc 10: 019596950006 Tvpe: GEN Recorded: 01/19/2012 at 03:32:25 PM Fee Amt: $0.00 Paae 1 of 6 Revenue Tax: $0,00 LInn County Iowa

11111111111111111111111111111111111111111111111111111111111111111111111111111111

JOAN MCCALMANT RECORDER

BKa174 po35-40
LINN COUNTY ORDINANCE #2-1-2012 PREPARED BY: Linn County Attorney, Linn County Courthouse, Cedar Rapids, IA 52404 (319) 892-6344. RETURN: Linn County Auditor, Attn: Becky Shoop, 9301 RAPIDS, IA 52404 (319) 892-5308.
ST

ST. SW, CEDAR

LINN COUNTY ORDINANCE #

d- J -;XO 1;Z

LINN COUNTY ORDINANCE PROHIBITING THE SALE OF NICOTINE DELIVERY SYSTEMS AND UNREGULATED PRODUCTS CONTAINING NICOTINE WITHOUT A RETAIL CIGARETTE OR TOBACCO PRODUCTS PERMIT AND PROHIBITING THE SALE OF NICOTINE DELIVERY SYSTEMS AND UNREGULATED PRODUCTS CONTAINING NICOTINE TO MINORS
BE IT ENACTED by the Board of Supervisors, Linn County, Iowa, that the Linn County Ordinance Prohibiting the Sale of Nicotine Delivery Systems and Unregulated Products Containing Nicotine Without a Retail Cigarette or Tobacco Products Permit and Prohibiting the Sale of Nicotine Delivery Systems and Unregulated Products Containing Nicotine to Minors is hereby enacted as set out in full hereafter, to be codified as Chapter 42 of the Linn County Code of Ordinances. Repealer: All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. Severability Clause: If any section, provision or part of this ordinance shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of either the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. Effective Date: This ordinance shall be in effect after its final passage, approval and publication as provided by law. Considered~
I

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Tan. 1&
day of

2012. ,2012.
I

Passed and approved this

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Published in the Cedar Rapids Gazette on

(J_C/I/UJflU/QO,Xl;)..

Linn County Ordinance # d -/ -;;{O/:;J_

Page 2

?perVisor

~

ATTEST

D. Miller, Linn County Auditor an
''

CHAPTER 42 LINN COUNTY ORDINANCE PROHIBITING THE SALE OF NICOTINE DELIVERY SYSTEMS AND UNREGULATED PRODUCTS CONTAINING NICOTINE WITHOUT A RETAIL CIGARETTE OR TOBACCO PRODUCTS PERMIT AND PROHIBITING THE SALE OF NICOTINE DELIVERY SYSTEMS AND UNREGULATED PRODUCTS CONTAINING NICOTINE TO MINORS

TABLE OF CONTENTS

42.1 42.2 42.3 42.4 42.5 42.1

Definitions Sales Prohibited Enforcement Penalties Jurisdiction

DEFINITIONS

Minor means any person under the age of eighteen. Nicotine Delivery System means any oral device, such as one composed of a heating element, battery, cartridge and/or electronic circuit, which provides a vapor of nicotine or any other substances, and the use or inhalation of which simulates smoking. The term shall include any such device, whether manufactured, distributed, marketed, 01' sold as an e-cigarette, e-cigar, epipe, or under any other product name or descriptor, and shall include any component parts of such devices. The term "Nicotine Delivery System" does not include any cessation product specifically approved by the United States Food and Drug Administration for use in treating nicotine or tobacco dependence. Retailer means any place of business holding a retail sales tax permit. Sell means actual sale to a consumer. Unregulated Product Containing Nicotine means any product containing biologically active 01' synthetically derived nicotine and not defined or regulated under current United States Food and Drug Administration laws. The term "Unregulated Product Containing Nicotine" does not include any cessation product specifically approved by the United States Food and Drug Administration for use in treating nicotine or tobacco dependence.

42. 2 SALES PROHIBITED
(a) It is a violation of this Chapter for any retailer to sell a nicotine delivery system or an unregulated product containing nicotine to a minor. (b) It is a violation of this Chapter for any retailer to sell nicotine delivery systems andlor unregulated products containing nicotine without a retail cigarette or tobacco products permit.

42.3

ENFORCEMENT

Any peace officer, public health officer or private citizen who witnesses a violation of this Chapter may file a report of violation with the Linn County Public Health Department. Violations of this Chapter shall be enforced as county infractions pursuant to Chapter 19 of the Linn County Code of Ordinances. Infractions shall be prosecuted in the name of the person(s) listed on the retail sales tax permit. In addition to the penalties provided in this Chapter, injunctive relief intended to prevent further violations of this Chapter may be sought.

42.4

PENALTIES
01'

Any person convicted of committing a county infraction based upon Section 42.2(a) ordinance shall be fined as follows: First offense: $250 Second offense within one year of a first offense: $500

(b) of this

Third and subsequent offenses within two years of a second offense: $750 Each violation of this ordinance constitutes a separate offense. Convictions for violations of this ordinance and any failure to pay the fines or costs associated with such convictions shall be reported to the jurisdiction responsible for issuing retail cigarette or tobacco products permits and may, in addition to the remedies contained in Chapter 19, Linn County Code of Ordinances, result in the jurisdiction taking action to suspend, revoke, deny application for or renewal of an annual retail cigarette 01' tobacco products permit.

42.5

JURISDICTION

This ordinance shall be in effect throughout Linn County, Iowa except in incorporated areas where a Municipal Ordinance exists regulating Nicotine Delivery Systems and Unregulated Products Containing Nicotine.

STATE OF IOWA Counties of Linn and Johnson

ss.

I, Tim McDougall, do state that I am the publisher of THE GAZETTE, a daily newspaper of general circulation in Linn and Johnson Counties, in Iowa. The notice, a printed copy of which is attached, was inserted and published in THE GAZETTE newspaper in the issue(s) of December 28,2011. The reasonable fee for publishing said notice is $19.94

This instrument was acknowledged by Tim McDougall before me on December 28, 2011.

Notary Public in and for the State of Iowa

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January 10,2012 Ben Rogers Chairman, Linn County Board of Supervisors County of Linn 930 1st Street SW Cedar Rapids, IA 52404~2l78 Re: Museums for America application grant number: MA~04-12~0266 Dear Mr. Rogers; Thank you for the letter submitted by Dan Biechler appealing the determination of your organization's eligibility for funding through the Institute of Museum and Library Services Museums for America program. I greatly appreciate your prompt and thoughtful response regarding the county's Wickiup Hill Learning Center, We have carefully reviewed the additional information summarized in your letter relating to the completeness of the County of Linn's application components. Based on our analysis and review, we have determined that the application is eligible for funding through the Museums for America program. We will add the completed Program Information Sheet you provided to our file, although we will not include it in the application package sent to reviewers. Your current grant application will now be submitted for peer review as part of the PY2012 funding cycle. Pinal grant awards will be announced in July 2012. If you need additional information regarding the Museums for America program, please contact Sandra Narva at (202) 653-4634 or snarva@imls.gov.

cc: Dan Biechler, Linn County Conservation Board Executive Director

1800 M Street NW •• 9th Floor •• Wash1ngton,

DC 20036-5802

•• 202-653-IMLS

(4657) •• Fax 202-653-4625

•• www.lmls.gov

A federal agency building the capacity of libraries and museums to create a nation of learners.

OFFER FORMAT AND INSTRUCTIONS
Offer Name: Overtime to accommodate the new timeframe for the conversion of the mainframe Colect tax system. Organization: IT/Treasurer/Auditor Offer Description: The software provider for our new tax collection system is offering Linn County two dates for the conversion/Go Live sequence. Unfortunately neither is ideal for timing across the multiple departments this project impacts. The best of the two alternatives is a conversion in AugusVSeptember and Go Live September/October. During the conversion to Go Live period, Linn County will be performing dual entry to validate the new system during one of our most time intensive periods. Offer Expenditure and Revenue Budget Impact:
Provide a total price for your Offer. Be sure to include all costs in your price. Total Projected Revenue to Linn County: Total Projected Expenditures to Linn County: Overtime breakdown by department. Auditor Treasurer IT $7,850 $12,750 $32,200

$-------------------$~_$52,800.00 _

Performance Measures (Outputs and Outcomes)
This is where you list and explain ways that you will measure tile results of the work you described in the Offer Description.

Legal Mandate or Restriction
Is your program legally mandated or associated with any restrictions? If so, please detail those mandates or restrictions here.

Innovation and Collaboration
Does your Offer and proposed activities contain anything particularly innovative, creative or exciting? Have you collaborated with other programs on this Offer? If so, explain here.

Strategy Strategy Strategy Strategy

from Linn County's Strategic Plan for Fiscal Years 2011·2015: 3: Improve Infrastructure 5: Build Partnerships 7: Be Fiscally Responsible

Related Goal from Linn County's Strategic Plan for Fiscal Years 2011·2015: Strategy 3: Goal D • Maintain and enhance technology Strategy 5: Goal(s) A·E Collaborate) Open communications, Provide opportunities Strategy 7: Goal E -Identify potential liability and exposures to minimize risk Consequences if Not Funded: Project Delays, additional overtime, customer wait times

OFFER FORMAT AND INSTRUCTIONS
Offer Name: Document Imaging software consolidation Organization: IT on behalf of county departments Offer Description: The County currently maintains and has maintenance contracts on multiple document imaging systems, This project would consolidate those into one standardized OocumenUEnterprise Content Management System, Offer Expenditure and Revenue Budget Impact:
Provide a total price for your Offer, Be sure to include all costs in your price, Fill out the following information: Total Projected Revenue to Linn County: Total Projected Expenditures to Linn County: Document conversion from other systems $100,000.00 Additionallicensesfadd on modules $100,000,00 Maintenance on the retired document system could be eliminated at a savings of$11,000.00+

$~------------------$__ $200,000,00 _

Performance Measures (Outputs and Outcomes)
This is where you list and explain ways that you will measure the results of the work you described in the Offer Description. What measures will tell you if your actions are working or not? How wi11you know if the activities you describe are having the impact you are trying to achieve?

Legal Mandate or Restriction
Is your program legally mandated or associated with any restrictions? If so, please detail those mandates or restrictions here.

Innovation and Collaboration
Does your Offer and proposed activities contain anything particularly innovative, creative or exciting? Have you collaborated with other programs on this Offer? If so, explain here.

Strategy from Linn County's Strategic Plan for Fiscal Years 2011·2015: Strategy 3: Improve Infrastructure Strategy 7: Be Fiscally Responsible

Related Goal from Linn County's Strategic Plan for Fiscal Years 2011·2015: Strategy 3: Goal D·· Maintain and enhance technology Strategy 7: Goal A - Demonstrate use of financial analysis in county decisions Consequences if Not Funded:

OFFER FORMAT AND INSTRUCTIONS
Offer Name: LIFTS FUEL RELATED BUDGET ADJUSTMENT Organization: Linn County LIFTS Offer Description: To restore budget levels to sustainable levels according to current 2012 recommendations on potential fuel price levels. Diesel prices alone have increased by 75% from July of 2009 until July of 2011. I propose to increase line item 250 of $7820 (46,000gallons x .17 Increase per galion), 251 restore to FY 12 level of $9778, and 253 restore to FY 12 level of $12153 to address new fuel/petroleum price increases. All of these expenses are DIRECTLY impacted by petroleum prices. Offer Expenditure and Revenue Budget Impact:
Fill out the following information: Total Projected Revenue to Linn County: Total Projected Expenditures to Linn County:

$-------------------

Performance Measures (Outputs and Outcomes) Sustainability of services with existing budget

Strategy from Linn County's Strategic Plan for Fiscal Years 2011·2015: Demonstrate sound fiscal practices Excel in Customer Satisfaction Enhance Quality of LIfe

Related Goal from Linn County's'Strategic Plan for Fiscal Years 2011·2015: Maintain professional social welfare system Create a consistent service message Demonstrate use of financial analysis
,;

Consequences if Not Funded: Additional funding necessary to compensate for accelerated fuel cosUunit increases, as projected by Linn County Coop.

Fiscal Year 2013 Budget Offer
Offer Name: Mobile Computer Purchase for Board of Supervisors Organization: Boardof Supervisors
Offer Description: The purpose ofthis offer is to request funds to equip the Board of Supervisors and the Director of Policy and Administration with tablets or other mobile computing devices for both on-site and offsite use to provide ready mobile access to documents and information. This offer also requests funds for monthly data package fees associated with 3G network usage.
Primary objectives of this initiative include reducing the use of paper, reducing copy charges and reducing staff time involved in copying. Anecdotally, Johnson County Supervisor Rod Sullivan reports that after a month of using a tablet, he has gone from printing 100 pieces of paper pel' week to 5 pieces per week. A long-term goal for the Board related to reducing paper usage is to establish a shared electronic folder that serves as a Board meeting packet. When an employee sends an e-mail requesting an agenda item, s/he can also save associated documents in the shared folder. This practice will allow Board members to electronically access documents during Board meetings, and in other locations, instead of relying of the distribution of hard copies, Board members' laptops are at or nearing the scheduled time for replacement. Instead of replacing the laptops, approval ofthis offer provides funding to purchase tablets and related accessories such as protective cases and keyboards and to pay monthly data package fees. Board members will be allowed to keep existing laptops to use applications such as Word, Excel and Power Point that are 'not available on tablets. Tablets offer several advantages when compared to laptops: o Less Maintenance - traditionally less virus risk although is increasingly less so, applications and updates can be centrally pushed out to all devices as opposed to being loaded on each individual device iii Easier Usability - a stylus can be used to hand write notes which can be saved or e-mailed, many tablets have instant or "warm" boot o Increased Mobility -lighter weight, touch screen navigation is easier than keyboard navigation-when standing or traveling

Offer Expenditure and Revenue B~dget Impact:
Provide a total price for your offer. Be sure to include all costs in your price. Total Projected Revenue toLinn County: Total Projected Expenditures to Linn County: 6 tablets with accessories @$750.00 each = $4,500 6 monthly data packages @ $60.00 each = $4,320

$ $ __

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$8,820 Performance Measures (Outputs and Outcomes)
1. 2. 3. 4. Amount of paper saved Reduction in copy charges Number of Board meeting documents shared electronically Number of off-site meetings at which a tablet is used

Legal Mandate or Restriction: This program is not legally mandated or associated with any restrictions. Innovation and Collaboration: There is no collaboration with other programs associated with this offer.

Strategy from Linn Oounty's Strategic Plan for Fiscal Years 2011·2015:
Strategy 2: Develop a Communications Plan . Strategy 3: Improve Infrastructure

Related Goal from unn County's Strategic Plan for Fiscal Years 2011·2015:
Strategy 2: Goal A - Maintain regular communications with the public Strategy 3: Goal D - Maintain and enhance technology

Consequences if Not Funded:
1. Continued reliance on the printing and distribution of hard copies 2. Replacement of Supervisors' laptops with an alternative solution

Attachments:
The Path to Paperless Next on the Agenda Request for Payment of Technology Stipend

In North Liberty,.the path topapedess started as the City began to envision new council chambers. - "a dream plan", the}' called it. The dream plan included things li~e new cameras for televising meetings and a council table designed- to hide the inevitable, yet messy-looking paperwork from the television audience. '!'hen the question came·up ~ whatif the paper-wasn't inevltabie? Could the council meeting go paperless and wireless? Taken on individually, a goal to go wireless or paperless-was relatively painless. It was the combination that presented rhe biggest challenge, North Liberty Telecommunications Director Cheryle Caplinger explained. Caplinger began researching the Idea, calling other citles and school districts to see if anyone had managed to both cut the wires and paper from their meetings. She came up empty, Undaunted, Caplinger began testing the waters with some of her council members, asking them to try various devices that could

enable a paperless and wireless council meeting. "We started testing notebooks, NOo·kS.Kindles - but everyone wanted to be able to write.n"Caplinger said. "That elimlnated all of the readers tight away, Notebookspresented challenges with ongoing maintenance) licensing and.virus prevention that drove up the price of the whole solution." Apple's iPad, Caplinger said, seemed the most viable solution. Apple's update 'routines handled the ongoing maintenance and lessened the virus risks, The apps used on iPads presented less of a licensing challenge. The iPad's touch screen navigation was intuitive and allowed users to write on the screenwith their fingers 01' a pen-like stylus, And with a master id and master jPad structure in place, one ap1' purchase can be pushed out to till the devices. With themost likely device selected, Caplinger began focusing on the details of making this solution ttuly workable for council meetings,

VEENSTRA & KIMM, ONe.
·CQMPREIIENSWE ENGiNEiRING SERVICES . II Water and WasteWater afnvllOnm"entalSrudies "sroltnw.a1er Managemeht .. TtallSportatjon ..PlannIng and ZonIng G GIS and Utilities

I'Illtlng th~f;r1eIgy In eHgimeting.

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Illinois Quad Cities - 309.788.7644 Iowa Quad Clfjes - 563.344.0260 Rockford, JL.- 815.965.6400 Sycamore, IL • 815.895.3825

STOCKWELL
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December 2011 Cityscape 24

Cjty eliminates paper meeting

packets for elected officials and committee members with tablets
owa is not known as n hotbed.for , tech-savvy trailblazers, but the J)90rilll~g town ofN orth Liberty is hm'llessing technology to forgo .npaperless future, The.town's popu Iation, Just 51.000 Ii decade :lIgO, h~sgrown 19 more than 13,0 00 l'l3;Sid~nts, according to the 20.10 c:en~li~, And ilke ru;I)~~l'owingtown, NOl~thLihcl'ty's City

North'Uberty, Iowa, officlals now view tn~eting

packets on {Pads ins read of paper.

Council.planning board antl other municipal commissionswere using reams oi'iJapcl' 19 di~h>ibl!t~ agendas, flnaneial documents, ' permit applieatioua, poster-slzed blueprints . and other h:tforlll!\li.oJT~Ol~ plibU~ meetings, '''With the boom, we\'f- spent the last couple years planning Ior the next'tOP says City AdilJ.i\l{~trator'l\ynn, Heiai, tl:ra~ meant hot only btiildi.ng a more adequate meeting SP;lCQ., hut slreamllnlng the Pl'OCCS;S of'prepping fo~' each council meeting-The paper-based prq~ss required city sta'ffwpl,intne!\dy'l,OOO p~ies'. 9fpapel', sort and h ound packets, 'and 'hand,d(MYel'them W :i::gullcilol'stwiGe each month, In Augu8t"nf!;Cl' months Qf~'es,eardJ'tallcing 41 lJI1H\'!:iY'llJlU1ic,ipaliLiesaQd C9.Ulllic.o'l, and number "t'tmching, the dtyn:lOyed thousands. o~f9rmedj'pl'jiltcdpngcs onto iPad 2s. The. devices-were seleeted instead of.laptops 01' e-readcrs because 9f~Jwh;1.1Sability,flexibility, lw>bilityaml c.os~.'Nol'Ll~~iJ)el~lypurchased 18 ff~c12.sand npps, enough fQl' the lllllYQlj ,cf\ch dl~)'c-ou~cilmembcl', some staff-members and IJ. few to ~hai·eluni;mg'othel'.h~)lu'ds that meet ,villi :vRdou~'fn~qtJei1cS. ':r:I~tal"))e1i~\'~h~ the dt'l"~ces will p'ai~fol' themselves about a ~'~I\l', saving the C!tytihOll~ $10,000 ~nlUU\l~y fol' just thetwice-a-month eouncllmceiinge, Instead of cll'i:\,jp.Efpririted packets La lndivldual councilors, the packets are now delivered digitally-yia a service called Drophox. OJlC9 city staff'upload the packets, councilors download lh~111to their Wads and cal) access , the'informatkm ,~'hell~Vel'l wh'e1'e1'e1'.During' meetings, tity officials have ready access to tlff{il' documents and notes. :ElflQtcd'omciflhai~(J city ~tnffha"e grown fond $1£ the d,evlces. :Councilors, most ofwhom 'nrc middle-nger], have embraced 'the new touch-screen technology, '''It's taken SOI'ne getting used to," S\lYs 'Mayor, 'Iom Balm. !'Dnt after just (l. couplo weQk~.'rJGcllike a pro, It's great to use It technology that not only helps usgo gl'e~n, but also is OI}the c~ltljng edge, I thiilk my 151'andkids ,moe j'eaJ.ous," .

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Project:Tab'e~ computers for city administrators Jurisdiction: North lib~rty, Iowa Agency: Mayor, CityCoullcil Vendor: Cupertillo, Calif.~r:)cfisedApple
Date: August 201'1

'i

Cost: $10/000 48
November 2011 I www.amerlcancltyandcounty.com

REQUEST FOR PAYMENT OF TECHNOLOGY STIPEND TOWARD PURCHASE OF ELECTRONIC TABLET The Johnson County Board of Supervisors has approved the purchase of electronic tablets for Supervisors and the Executive Assistant in an effort to save paper and reduce the costs of printing and copying of documents. Tablets purchased by the County are property of the County and use should be restricted to County purposes. As an alternative, the Board has approved providing a $400 stipend to authorized individuals who purchase a Samsung Galaxy Tablet. In addition, the County will pay for any software/application recommended by the IT Department. The user is responsible for all other costs. The device is the personal property of the employee but the employee is expected to use the device to reduce the use of paper in the same way as employees who have County owned tablets. An employee who is paid the stipend and leaves the employment of the Board Office within two years after the purchase of the tablet may either return the tablet to the County 01' pay for a pro-rata share of the County's investment ($16.67 per month for 24 months). Upon payment of the pro-rata share to the County, the employee may retain ownership of the tablet, All users are expected to work with the IT Department to protect the security of the County network and County related data.

A' copy of the receipt for purchase of a Samsung Galaxy Tablet and County required software is attached. I request payment of the $400 stipend.

I have read the above conditions and agree to these terms,

Employee Signature

Date

SOIL CONSERVATION FY 13 BUDGET REVIEW

Budget Request: Allowable appropriation Proposed appropriation Proposed (over)/under allowable

$ $

81,280 81,280

The FY 13 proposed appropriation equals the Board of Supervisors guidelines. Line Item Budget Summary Increase {Decrease} Amount Percent 1,394 1.78% 0.00% 1,394 1.74%

Salaryibenefits Operations Total expenditures

$

s

FY 13 79,920 1,360 81,280

$ $

FY 12 78,526 1,360 79,886

$ $

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FY 13 Budget Request SUlmumy
Allowable appropriations Appropriation request Appropriations (over)/under allowable

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FY 12 $ 163,645 $ 163,645

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$
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FY 13 Budget Request Summary Allowable appropriations Appropriation request Appropriations (over)/under allowable

$
$

18,543

15,921 2,622

The FY 13 proposed appropriations budget is under the Board of Supervisors guidelines by $2,622. Budget Summary Salary/benefits Operations Capital Total
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FY12 8,991 9,222 18,213

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Department:

Civil Service

Program:

Civil Service

Program Description: Administration of civil service tests and psychological evaluations associated with the hiring of new law enforcement officers and promotional testing of existing officers,

I Organizational

Strategic

Goal: Build Partnerships that Work

Performance Objectives: 1. To provide the Sheriffs department with information related to qualified applicants for law enforcement positions. Actual Performance Input: I. Civil Service expenditures 2. Number of applicants Output: 1. Number of written test administered 2. Number of psychological evaluations performed 3. Number of applicants hired Outcomc: 1. Percentage of qualified applicants hired Efficicncy: 1. Average cost per applicant hired Indicators Actual Projected Adopted

2010
$15,077 90

2011
$15,384 137

2012
$13,879 75

2013
$15,694 135

34 9 9

26 7 7

15 8

8

26 4 4

10.0%

5.1%

10.7%

3.0%

$1,675

$2,198

$1,735

$3,924

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