Board of Supervisors Linn County, Iowa

Lu Barron - District 1 Lind a Langsto n - District 2 Ben Rogers - District 3 Brent Oleson - District 4 John Harris -District 5

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AGENDA

Administrative Office Building 930 First Street Southwest Cedar Rapids, Iowa 52404-2161

Monday, January 9, 2012
9:00 A.M.
Board Room Linn County West, Lower Level 2500 Edgewood Road SW, Cedar Rapids, Iowa
PUBLIC COMMENT: 5 Minute Limit This comment period is for the public to address topics on today's agenda. APPROVE M1NUTES

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Update fromGeorge I.akeontheMarion Economic Development compa~¢~'/) Update and funding request from Mary Lou Erlacher on the Workplace Learning Connection.

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Public hearing on a proposed ordinance prohibiting the sale of nicotine delivery systems and unregulated products containing nicotine without a retail cigarette or tobacco products permit and prohibiting the sale of nicotine delivery+' systems and unregulated products containing nicotine to minors ), First consideration of an ordinance prohibiting the sale of nicotine delivery systems and unregulated products containing nicotine without a retail cigarette or tobacco products permit and prohibiting the sale of nicotine delivery systems and unregulated products containing nicotine to minors Update from Greater Cedar Rapids Community Foundation on community grant writer and the community grant writing process. ~ Public hearing and first consideration on Case R·05· 11, request by Roger & Char Klouda, owners, to rezone property located at' 601 Tharp Road from Urban Service Residential (USR) to Industrial (1). Discuss IDNR Construction Evaluation Resolution.

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Discuss Management Responsibility for Flood Buyout properlie~ Discuss request for new position for the Healthy Homes Specialist for Public Health.

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Discuss Hazard Mitigation Grant Program (HMGP) project application to Iowa Homeland Security and Emergency Management for backup power generation and warning sirens. Update from Mike Goldberg, Emergency Management Director, on the legislative priority of the Iowa Emergency Management Association. Discuss resolution designating county owned vehicles approved for commuting and employees authorized to commute with county owned vehicles.

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Discuss award of the Central City Tower to Murphy Tower, LLC of Carlisle, IA in the amount of $222,000 which includes the base bid ($208,250.00) and the Alternate/Option OA ($13,750.00). www.linncounty.org
IU.barron@linncounty.org • Iinda.langston@linncounty.org brenLoleson@linncounty.org • lohn.harris@linncounty.org phone 319.892.5000 • fax 319.892.5009 • ben.rogers@1inncounty.org

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Agenda Page 2 of2

Discuss award of the seven equipment shelters to Lattice Communications, Inc. at a cost not to exceed $630,936.00. Discuss and decide on monthly lease increase request for storage at Hubbard.

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Discuss and decide on Board member liaison appointmenas) 10 Juvenile Detention and Diversion S"Vie~-yy Discuss and decide on thank you letters to Alliant Energy and Mount Mercy University for continuation of on-site Options work groups.· Garth Fagerbakke, Construction Services Manager: Linn County Courthouse Construction • Discuss contract with Communication Solutions for cabling between floors on State phone syste Linn County Juvenile Justice Center Construction • Discuss contract with Mid American to install pulse meter for real time monitoring of gas usage LiM County Correctional Center Phase II Construction ~ • Discuss contract with Mid American to install a pulse meter for real time monitoring of gas usage. ~ PUBLIC COMMENT: 5 Minute Limit This is an opportunity for the public to address the Board on any subject pertaining to Board business. APPROVE PAYROLL AUTHORIZATIONS CORRESPONDENCE LEGISLATIVE UPDATE APPOINTMENTS

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FY13 Budget Review. ADJOURNMENT

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Career Education

Linn County K-12 Student Population Fall 2011- Spring 2012

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Schools

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I News I Calendar 2011-12 I Contact us I Staff Access ~ Llnn-Nar Community School District 2999 N. Tenth Street, Harlan, IA 52302 Phone: (319) 447-3000

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Local Meets Global Careers
All News Stories
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Connecting Area Students to Future

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School Pages
High School Bxcetsrcr Niddle St:hoOI'--Oak Ridge Hiddl~ School

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You can't contemplate the future without considering the Impact of SCience, technology, engineerIng and math In our everyday experiences, especially In our jobs. Students In hIgh school wHl be facing far different workplace demands than their parents. And, our middle school and elementary school population need to be prepared for Jobs that don't even exist today! The 34 school dtstrlcts within the Grant Wood Area Education Agency Including L1nn-Har CommunIty Schools, are partnerlng wnh Workplace learnIng Connection (WlC) to not only ride the wave of STEr1 careers, but to get In front of the demand by provIding work-based learning opportunIties for their students.
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Area high school students are job shadowing In STEt1 careers and partiCipating In class-credit student Internships at area STE~l businesses. Local professlcnals employed In STEM careers are hostIng wcrkslte tours and goIng to elementary, middle and high school classes to speak to students about their careers. To date, WLC has connected students to STHl careers over 850 times this school year. ClaIre T, l.lnn-Har High School student, shadowed a physical therapist, '[learned about the different type-s of physical therapy, and shadowed one kind. It made me really Interested to find out more about the rest! It has Interested me to take more SCience classes and keep pushing towards this career pathl' STEM touches a wIde variety of career fields, over 75 of them explored this year through WLC's Job shadows, Internships and events. These fields span five different pathways and Include careers like veterinarians and ag (Agrlsclence and Natural Resources), graphic designers (Arts and Communications), accountants, computer engineers and web desIgners (BusIness, Information Technology, MarketIng and Management), machinIsts, aerospace engineering, and skilled trades (EngineerIng, Industrial and Technical Sciences), and dieticIans, EMT's and dermatologists (Health SCiences).

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The need for STEM career education opportunIties continues to grow. ThiS fall, Governor Brandstad and Lt. Governor Reynolds cornrnlssloned a STE~l Advisory Council to grow Iowa's commitment to bolstering STEM education, STE~' Innovation and to better posltlon Iowa's young people and the state's economy for the future. Workplace Learning Connection plays a role In thIs lnltlatlve by providing STEM career experiences to K-12 students and Instructors In this area's seven county region.

Last Updated:

12/1/2011

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Middle School Target Your Future ..... May 2011 Kirkwood Main Campus - Multiple Districts

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Linn County FinancialUteracy

Fair - Student Comments

May 23-261 2011

Some comments to the question "What did you learn from the Financial literacy Fair?"
I learned that you have to watch your money very carefully That you can have a fun life with a balanced budget I learned a lot - that you can't just spend anything you want How to live within the budget and how to make real life choices I learned that if you don't save you can't really buy what you want or need That it cost a lot more to live on your own than I thought 1learned how hard it is to keep track of money you're spending That life is going to throw different things at you and you have to do your best Things are more expensive than you think and you have to spend your money wisely I learned that spending choices affect my future It's harder to manage a budget than you think! lots of things you have to buy and focus on. There is a lot more to things than I thought. You have to stay within your budget! That there are expenses galore when it comes to your budget. Sometimes it's hard to save money, but if you save money it will help you in the futurel That going to school for a longer period of time will payoff in the future It's really hard to only pick the necessities. I learned what it's like to be in the real world and the choices I will face If you go off of things you want rather than things you need then you won't have any extra money. You can't always get what you want when you want That life is going to throw different things at you and you have to do your best That spending money is complicated and can carpool to save money. - one things really affects others in spending. I learned that it's really good to have a friend to cut down on what you spend. We live together

Workplace learning (onnE!cl'~!I
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1030 Fifth Avenue SE Suite 2700 Cedar Rapids, lA 52403 319-398-1040 319-398-\ 041 fax

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1810 Lower Muscatine Road Iowa Cit)', lA 52240 319-887-3647 319-887-3657 fax

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Linn County- Board of Supervisors January 9, 2012 FY12 update/FY13 Request 2010-2011 Statistics re: Services Provided to linn County Schools: Event: Number Alburnett Cedar Rapids Home School Jefferson Kennedy Metro Washington Center Point-Urbana Central City Linn-Mar Lisbon Marion Mount Vernon North Linn Prairie Edge Prairie Xavier TOTALS 112 658* 11,824 See attached sheet for detail! 9 152 43· 4 38 72 19 130 37 80 54 48 19 141 36 914 0 1 1 0 3 2 1 22 1 16 13
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*Number of adult participants is actually higher than represented due to: 1) Additional volunteers on site for tours or multiple sites organized by a single host contact. Linn County, IA (http://www.naco.org/Counties/Pages/FindACounty.aspx) County Population: Census Year 2000 2010 Census Count Current/2000 2010@$.04 2010@$.05
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191,701 @$.04 $7,600

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for FY12 Linn County Board of Supervisors.docx

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i~~I

STATE OF IOViA Counties of Linn and Johnson

ss.

I, Tim McDougall, do state that I am the publisher of THE GAZETTE, a daily newspaper of general circulation in Linn and Johnson Counties, in Iowa. The notice, a printed copy of which is attached, was inserted and published in THE GAZETTE newspaper in the issue(s) of December 28, 2011. The reasonable fee for publishing said notice is $19.94

This instrument was acknowledged by Tim McDougall before me on December 28,2011.

Notary Public in and for the State of Iowa

LINN COUNTY ORDINANCE #

_

LINN COUNTY ORDINANCE PROHIBITING THE SALE OF NICOTINE DELIVERY SYSTEMS AND UNREGULATED PRODUCTS CONTAINING NICOTINE WITHOUT A RETAIL CIGARETTE TOBACCO PRODUCTS PERMIT AND PROHIBITING THE SALE OF NICOTINE DELIVERY SYSTEMS AND UNREGULATED PRODUCTS CONTAINING NICOTINE TO MINORS BE IT ENACTED by the Board of Supervisors, Linn County, Iowa, that the Linn

OR

County Ordinance Prohibiting the Sale of Nicotine Delivery Systems and Unregulated Products
i
/

Containing Nicotine Without a Retail Cigarette or Tobacco Products Permit and Prohibiting the Sale of Nicotine Delivery Systems and Unregulated Products Containing Nicotine to Minors is hereby enacted as set out in full hereafter, to be codified as Chapter 42 of the Linn County Code of Ordinances. Repealer: All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. Severability Clause: If any section, provision or part of this ordinance shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of either the ordinance as a whole or any section; provision or part thereof not adjudged invalid or unconstitutional. , Effective Date: This ordinance shall he in effect after its final passage, approval and publication as provided by law. Considered Passed and approved this Published in the Cedar Rapids Gazette on .und day of _ 2012. , 2012.

Linn County Ordinance #~~

----,--~

Page 2

LINN COUNTY BOARD OF SUPERVISORS

Chairperson

Supervisor

Supervisor

Supervisor

Supervisor

ATTEST

Joel D. Miller, Linn County Auditor and Secretary to the Board of Supervisors

CHAPTER 42 LINN COUNTY ORDINANCE PROHIBITING THE SALE OF NICOTINE DELIVERY SYSTEMS AND UNREGULATED PRODUCTS CONTAINING NICOTINE WITHOUT A RETAIL CIGARETTE OR TOBACCO PRODUCTS PERMIT AND PROHIBITING THE SALE OF NICOTINE DELIVERY SYSTEMS AND UNREGULATED PRODUCTS CONTAINING NICOTINE TO MINORS

TABLE OF CONTENTS

42.1 42.2 42.3 42.4 42.5 42.1

Definitions Sales Prohibited Enforcement Penalties Jurisdiction

DEFINITIONS

Minor means any person under the age of eighteen. Nicotine Delivery System means any oral device, such as one composed of a heating element, battery, cartridge andlor electronic circuit, which provides a vapor of nicotine or any other substances, and the use or inhalation of which simulates smoking. The term shall include any such device, whether manufactured, distributed, marketed, 01' sold as an e-cigarette, e-cigar, epipe, or under any other product name or descriptor, and shall include any component parts of such devices. The term "Nicotine Delivery System" does not include any cessation product specifically approved by the United States Food and Drug Administration for use in treating nicotine or tobacco dependence. Retailer means any place of business holding a retail sales tax permit. Sell means actual sale to a consumer. Unregulated Product Containing Nicotine means any product containing biologically active or synthetically derived nicotine and not defined or regulated under current United States Food and Drug Administration laws. The term "Unregulated Product Containing Nicotine" does not include any cessation product specifically approved by the United States Food and Drug Administration for use in treating nicotine or tobacco dependence.

42. 2 SALES PROHIBITED
(a) It is a violation of this Chapter for any retailer to sell unregulated product containing nicotine to a minor.

a nicotine

delivery system or an

(b) It is a violation of this Chapter for any retailer to sell nicotine delivery systems andlor unregulated products containing nicotine without a retail cigarette or tobacco products permit.

42.3

ENFORCEMENT

Any peace officer, public health officer or private citizen who witnesses a violation of this Chapter may file a report of violation with the Linn County Public Health Department. Violations of this Chapter shall be enforced as county infractions pursuant to Chapter 19 of the Linn County Code of Ordinances. Infractions shall be prosecuted in the name of the person(s) listed on the retail sales tax permit. In addition to the penalties provided in this Chapter, injunctive relief intended to prevent further violations of this Chapter may be sought.

42.4

PENALTIES

Any person convicted of committing a county infraction based upon Section 42.2(a) or (b) of this ordinance shall be fined as follows: First offense: $250 Second offense within one year of a first offense: $500 Third and subsequent offenses within two years of a second offense: $750 Each violation of this ordinance constitutes a separate offense. Convictions for violations of this ordinance and any failure to pay the fines or costs associated with such convictions shall be reported to the jurisdiction responsible for issuing retail cigarette or tobacco products permits and may, in addition to the remedies contained in Chapter 19, Linn County Code of Ordinances, result in the jurisdiction taking action to suspend, revoke, deny application for or renewal of an annual retail cigarette or tobacco products permit.

42.5

JURISDICTION

This ordinance shall be in effect throughout Linn County, Iowa except in incorporated areas where a Municipal Ordinance exists regulating Nicotine Delivery Systems and Unregulated Products Containing Nicotine.

1/9/2012

Community Grant Program
Six Month Review January 2012

1

1/9/2012

HISTORY
~Greater

Cedar Rapids

conununlty Foundation

for good, for ever.

c

:.-Fall 2009 Collaborative grant writing discussions begin through EPRC :.Spring 20 II Joint position created & funded by Linn County /City of Cedar Rapids / Greater Cedar Rapids Community Foundation :.-May 201 I Steering Committee formed for guidance :.-july 2011 Community Grant Program commencement ;..October 20 II . Research Assistant subcontract initiated

2

1/9/2012

COMPREHENSIVE REVIEW

3

1/9/2012

CONNECTIONS
In just six months, contact has been initiated with 46 entities spanning:
~ Social Services ~ Educational Institutions }> Healthcare Institutions ~ Arts & Cu ltu re ~ City Government ~ County Government »- Regional Government ~ Federal Agencies

4

1/9/2012

Lessons Learned: .. Project creation and stakeholder identification must

come first

• Regional Sustainability • Nutrition & the Elderly • Old Federal Courthouse Mural Restoration Art Veterans Healthcare Innovation Mental Health NewBo Market Capital Funding • Capital Equipment • Long Term Planning • • • • •

~ Continuously work on project concepts and details .. Allows for quick response to identified funding sources

5

1/9/2012

Beyond Funding ..... Secondary Benefits
~ HUD Sustainable Regional Grant Communities

~CMS Healthcare Innovation

Challenge

~VA Supportive Services for Veterans Families (SSVF)

6

RESOLUTION# CONSTRUCTION EVALUATION

_ RESOLUTION

WHEREAS, Iowa Code section 459.304(3) sets out the procedure if a board of supervisors wishes to adopt a "construction evaluation resolution" relating to the construction of a confinement feeding operation structure; and WHEREAS, only counties that have adopted a construction evaluation resolution can submit to the Department of Natural Resources (DNR) an adopted recommendation to approve or disapprove a construction permit application regarding a proposed confinement feeding operation structure; and WHEREAS, only counties that have adopted a construction evaluation resolution and submitted an adopted recommendation may contest the DNR's decision regarding a specific application; and WHEREAS, by adopting a construction evaluation resolution the board of supervisors agrees to evaluate every construction permit application for a proposed confinement feeding operation structure received by the board of supervisors between February 1,2012 and January 31, 2013 and submit an adopted recommendation regarding that application to the DNR; and WHEREAS, the board of supervisors must conduct an evaluation of every construction permit application using the master matrix created in Iowa Code section 459.305, but the board's recommendation to the DNR may be based on the final score on the master matrix or may be based on reasons other than the final score on the master matrix; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF LINN COUNTY that the Board of Supervisors hereby adopts this construction evaluation resolution pursuant to Iowa Code section 459.304(3).

Brent Oleson Chair, Board of Supervisors Date: ~ _

ATTEST: Joel D. Miller County Auditor Date: ~

Human Resources Department Linn County, Iowa

REQUEST FOR APPROVAL OF NEW POSITION

o

POSITION INFORMATION:
ADDITION (NEW JOB CLASSIFICATION)

)i ADDITION

(EXISTING JOB CLASSIFICATION) GRADE: 39 LOCATION:

JOB TITLE/CLASSIFICATION: DEPARTMENT:

Healthy Homes Specialist

----

Linn County Public Health

Healthy Homes Branch

SHIFT/HOURS: 40 hours

----------------------------0 PART-TIME 0 TEMPORARY

STARTING SALARY:

$23.50

POSITION TYPE:

o

FULL-TIME

DON-CALUSUBSTITUTE

ra

BARGAINING UNIT

0 NON-BARGAINING UNIT 0 SALARIED (OT ELIGIBLE) fCNON-EXEMPT (HOURLY)

FLSA STATUS: 0 EXEMPT

POSITION DETAILS:
REASON TO ADD POSITION:

Increase workload in Healthy Homes programs _P_e_r H_R_F_ile_s _

SUMMARIZE POSITION OBJECTIVE (ATTACH JOB DESCRIPTION):

POSITION FUNDING SOURCE(S):

Existing tax asking in current FY12 Budget

FINANCE/BUDGET DIRECTOR COMMENTS:

----..i,5~..L-7

x~dSco=~v:....!r~,

R_6_e_:;_f!!_I\_/_::.r2-"",O~

DEC

/1--/1-//
DATE APPROVED BY:

/;2 -r?O~ //
DATE

APPROVED BY: APPROVED BY; CHAIRPERSON/BOARD OF SUPERVISORS

J~~IIL\ ATE
DATE

IOWA EMERGENCY MANAGEMENT ASSOCIATION

2012 LEGISLATIVE

PRIORITY

Local Emergency Management Commission Accountability a11(1 Transpal'ency During the 2011 legislative session, the Iowa Emergency Management Association worked to enact Senate File 413. This legislation passed the Iowa Senate 47-0 and is currently assigned to the local government committee in the Iowa House of Representatives. This legislation increases the responsibility of the local elected officials serving on the emergency management commission by requiring them to be the individuals voting on budgetary decisions. SF 413 also clarifies Iowa Code Iowa Code 29C.17 that local Emergency Management Commissions are certifying boards and local governments are responsible for funding the approved budget of the commission through the four mechanisms currently established in law. For all other acts of the Commission, an appointed individual other than the elected official may be used. Finally, the bill allows the county treasurer to separately identify the levy amount associated with emergency management on the property tax statement. These changes ensure that budgets established by the certifying board governments wilt be in line with the present budget constraints of the Additional transparency and accountability in budgeting will be established funding mechanism for emergency management and a clear process understand. and sent to the local funding governments. to ensure a consistent for the taxpayer to

*:tf/OWA . >f EMERGENCY l MANAGEMENT
~ASSOCIATION
MISSION lEMA exists to advance the professional interests of its members to assist Iowans in preserving protecting property in the face of any hazard. STRUCTURE OF EMERGENCY MANAGEMENT IN IOWA form of government. Emergency Code oflowa 29C. The Commissions a member of the Board of Supervisors representative). The Commission to lead the agency .. life and

Local Emergency Management in Iowa is structured as a commission Management Commissions are created as countywide governing bodies in the are made up of the mayors of all the cities (or their designated representative), (or their designated representative), and the Sheriff (or their designated establishes an agency to carry out the daily operations and hires a Coordinator RESPONSIBILITIES

There are 11 specific responsibilities that local emergency management commissions are responsible for. They are: hazard analysis and risk assessment; resource management; planning; direction, control, and coordination; damage assessment; communication and warning; operations and procedures; training; exercises; public education and information; and agency administration. More detail on each of these core responsibilities can be found in Iowa Administrative Code, Section 605, Chapter 7. OTHER IMPORTANT CONCEPTS

All disasters are local. They affect local citizens, property, economies, and enviromnents. Therefore, it is the responsibility of local government, neighbors, and businesses large and small to prepare for and be capable of : responding to disasters that occur in our communities. Local emergency management agencies work to bring stakeholders to the table to address risks and work proactively through planning, training, and exercises. They are there to coordinate the local response so that resources are put to their highest and best use. Local emergency management agencies are also there serving as the critical linkage to integrate cities and counties with the state and federal partners during aU phases of an emergency or disaster - preparedness, response, recovery, and mitigation. Local and State elected and key appointed officials playa vital role in this process. Critical decision making must take place under stressful situations. Working with the local emergency management agencies these decisions can be thought through before the disaster strikes in a less emotionally-intense environment. Expectations can be shared and resources identified outside of the fog created by a disaster.

ABOUT THE IOWA EMERGENCY

MANAGEMENT

ASSOCIATION

The Iowa Emergency Management Association is a professional society of local Emergency Management professionals united for the purpose of mitigating, preparing, responding and recovering from the effects of manmade and natural hazards in order to preserve life and protect property for the citizens of our communities and the State of Iowa. The Association is organized to protect and advance the interests of the profession and to serve the economic, educational, ethical and social needs of its members. FOR MORE INORMATION Iowa Emergency Management Association: http://www.iowaema.com

RESOLUTION NO.

_

A RESOLUTION DESIGNATING COUNTY OWNED VEHICLES APPROVED FOR COMMUTING AND EMPLOYEES AUTHORIZED TO COMMUTE WITH COUNTY OWNED VEHICLES WHEREAS, personal use of County owned vehicles is prohibited with the exception of those vehicles designated by the Board of Supervisors as commuting vehicles, and WHEREAS, in certain instances a bona fide county purpose exists for an employee to be assigned a vehicle to commute between work and the employee's residence, and WHEREAS, the Board of Supervisors of Linn County, Iowa previously passed and approved Resolution No. 2011-10-172 designating vehicles as commuting vehicles and designating employees and vehicles exempt from compensation reporting and taxation, and WHEREAS, it is the desire of the Linn County Board of Supervisors to rescind and replace Resolution No. 2011-10-172. BE IT THEREFORE RESOLVED by the Board of Supervisors, Linn County, Iowa, Resolution No. 2011-10-172 is rescinded and replaced with this Resolution. BE IT FURTHER RESOLVED by the Board of Supervisors, Linn County, Iowa, the Board hereby designates the following vehicles as commuting vehicles: Passenger vehicles and light duty pickup trucks assigned to the Office of Sheriff, Conservation, Engineering, Public Health and LIFTS. BE IT FURTHER RESOLVED the following employees are authorized to use a County owned vehicle as a commuting vehicle: 1. Office of Sheriff - Corrections Administrator 2. Conservation - Director 3. Conservation - Deputy Director 4. Conservation - Design Technician/Outdoor Recreation Planner 5. Conservation - Operations Supervisor 6. Conservation - Community Outreach Manager 7. Engineering & Secondary Road - County Engineer 8. Engineering & Secondary Road - Assistant County Engineer 9. Engineering & Secondary Road - Operations Superintendant 10. Engineering & Secondary Road - Road Maintenance Supervisor 11. Engineering & Secondary Road - Civil Technical Supervisor 12. Public Health - Director 13. LIFTS - North Linn County Route Bus #259

BE IT FURTHER RESOLVED the following employees and vehicles are exempt from compensation reporting and taxation: . Conservation Conservation - Resource Manger - Assistant Resource Manager

Full-time law enforcement personnel certified by the State of Iowa as peace officers and permanently assigned a county vehicle. Any employee who keeps a detailed written log indicating the odometer starUstop, total miles, date/time, and specific public purpose or specific public benefit for using the county vehicle for each one-way commute and who submits the log to the Office of Auditor in a timely manner prior to each pay period.

Dated at Cedar Rapids, Linn County, Iowa, this 11thday of January, 2012.

LINN COUNTY, IOWA

CHAIRPERSON AYE: NAY: ABSTAIN: ABSENT: Supervisor

Supervisor

Supervisor

Supervisor

ATTEST:

JOEL D. MILLER, County Auditor & Secretary for the Board of Supervisors

STATE OF IOWA COUNTY OF LINN

) )
)

SS

I, Joel Miller, County Auditor of Linn County, Iowa, and Secretary to the Board of Supervisors, Linn County, Iowa, hereby certify that at a regular meeting of the said Board of Supervisors the foregoing resolution was duly adopted by a vote of:

__

Aye __

Nay __

Abstain and __

Absent from voting.

Joel Miller

Subscribed and sworn to before me by the aforesaid Joel Miller, on this 5th day of October,

2011.

Notary Public, State of Iowa

TOWER BIDS

12-16-2011
Murphy Tower Services. llC

20220 Hwv. 5
Carlisle. Iowa 50047

Base Bid Alternate OA Alternate OB Alternate OC Alternate 00

:=

$ 208,250.00 $13,750.00 $ 15,500.00 $ 11,500.00 $ 2,000.00

:=

Base Bid Sabre Tower Increase Tower Structure & Foundation Dismantle 180 foot Tower Provide Spares for full LED E-l Tower lighting System Delete LED and prvide Incadescent Lighting

::::

::::

:::

:::

::::

= =

=

Joe Daniels Consturuction

Co" Inc.

919 Applegate Road
Madison. WI 53713

Base Bid Alternate OA

=
:=

$ 209,722.00
$ 20,590.00 $15,620.00

::::::

Base Bid Sabre Tower Increase Tower Structure & Foundation Dismantle 180 foot Tower Provide Spares for full LED E-l Tower Lighting System Delete LED and prvide Incadescent Lighting

:=

Alternate OB Alternate OC Alternate 00

:=

=
::::

:=

$ 11,328.00 $ 4,300.00

::::

::::

TOWER BIDS

12-16-2011
Sabre Communications Corporation
2101 Murphy Street Sioux CItY. la 51111

Base Bid Alternate OA Alternate OB Alternate OC Alternate 00

=
;:;:

$ 211,056.00 $12,388.00 $18,306.00 $ 9,960.00 $ 2,000.00

::::

Base Bid Sabre Tower Increase Tower Structure & Foundation Dismantle 180 foot Tower Provide Spares for full LED E-l Tower Lighting System Delete LED and prvide Incadescent Lighting

:::::

= = =

:::::

= =

Vertical limit Construction. 825 3fd Avenue Wanamingo. MN 55983

LLC

Base Bid Alternate Alternate Alternate Alternate OA OB DC 00

=

$ 280,986.83 $ 21,580.42 $ 26,953.20 $ 13,506.19 $11,170.54

=

Base Bid Sabre Tower Increase Tower Structure & Foundation Dismantle 180 foot Tower Provide Spares for full LED E-l

= = =
=

=
=

=
=

rower lighting System

Delete LED and prvide Incadescent lighting

TOWER BIDS

12-16-2011
Allstate Tower, Inc.

P.O. Bo)( 25
Henderson. KY 42420

Base Bid Alternate OA Alternate 08 Alternate DC Alternate 00

=

$ 298,000.00 $ No Bid $17,000.00 $ 4,500.00 $ 2,000.00

=
= = = =

Base Bid Sabre Tower Increase Tower Structure & Foundation Dismantle 180 foot Tower Provide Spares for full LED E-l Tower lighting System Delete LED and prvide Incadescent lighting

=
= = =

SHELTER BIDS

Lattice Communications, 98 West Cemetary Road Faifax. fA 52228

Inc

Bid

=

$630,936.00

Includes all work Alternate OA

=

$2,259.00

Modular Connections, LLC

1090 Industrial Boulevard
Bessemer, AL 35022

Bid

=

$691,429.00

Includes All work Alternate OA

=
I Craig Closson

Oldcastle Precast 27 Amlajack Blvd

Newman. GA 30265 Bid

=

$738,362.00

Includes all work Alternate

=

$12,089.00

VFP, Inc 1701 Midland Road Salem. VA 24153 Bid

=

$619,509.00

States it Includes all work however it appears that is not true, they want additional $4,426.00 for type A,B,C and $4991.00 for type Dto transport it to Iowa and $4,466,00 to offload A,B,C & D. My calcuatlon would be that-adds an additional $62,809 to the bid, Alternate OA

=

$1,987.00

Sabre Industries/Cellxion.

lLC'

5031 Hazel Jones Road
Bossier City, LA 71111 Bid

=

$638,815.60

Includes all work Alternate OA

=

$12,733

Thermo Bond Buildin~

P.O. Box 445

Elk Point. SO 57025
Bid

=

$599,211.00

Includes all work Non-Compliant non concrete shelters. It appears to include the generator and Off-load and set

shelter. They have listed options per shelter as follows: Ul-752 (HPR-30.06-Point Blank Range) ballistic rated walls $7,698.00 A,S&C and $8,870 for D level 3 (.357 Magnum) ballistic rated walls $51228 A,B.C and $5986.00 for D Alternate OA

=

$1,744.00

Fiberbond Corp. 1300 Davenport Dr. Minden, LA Bid Includes all work Non-Compliant non concrete shelters.

Board of Supervisors Linn County, Iowa
Lu Barron-District 1 Linda Langston - District 2 Ben Rogers - District 3 Brent Oleson -District 4 John HarrIs - District 5

I

Administrative Office Building 930 First Street Southwest Cedar Rapids, Iowa 52404-2161

January 9, 2012

Tom Aller Alliant Energy 200 First St. SE Cedar Rapids, IA 52401

Deal' Tom: The Linn County Board of Supervisors extends our sincere thanks to you and Alliant Energy for your commitment to the Options of Linn County work group on-site at Alliant Energy. Your financial support allows us to continue the productive work of the Options staff at Alliant Energy during a time Linn County is facing a $5.3 million shortfall in the area of Mental Health and Developmental Disabilities. Like you, Mount Mercy University has also made a financial commitment that will allow the continuation of an Options work group on their campus. The continuation of work at Alliant means a great deal to the six people employed through the Options work group and their supervisor, and we simply cannot thank you enough. We value your partnership and your leadership.

0d)urn,
Brent Oleson Chair Lu Barron Supervisor

Best wishes to you in 2012.

it:w~
Vice Chair Ben Rogers Supervisor

d-d~
www.linneounty.org
lu.barron@lInncounty.org • linda.rangston@linncounty.org brent.ofeson@linncounty.org • john.harris@linncounty.org phone 319.892.5000 • fax 319.892.5009 • ben.rogers@lfnncounty.org

Board of Supervisors Linn County, Iowa
Lu Barron-Dls!rlc! 1 Linda Langdon - Dislrict 2 Ben Roge rs - Dlstrlct 3 Brent Oleson -Distrlct 4 John Ha rris - Dlstrlct 5

I

Admlnlstraltve Office Building 930 First Street Southwest Cedar Rapids, Iowa 52404-2161

January 9, 2012

Dr. Christopher Blake" Mount Mercy University 1330 Elmhurst Dr. NE Cedar Rapids, IA 52402-4797

Dear Dr. Blake: The Linn County Board of Supervisors extends our sincere thanks to you and Mount Mercy University for your commitment to the Options of Linn County work group on-campus at Mount Mercy University. Your financial support allows us to continue the productive work of the Options staff at Mount Mercy during a time Linn County is facing a $5.3 million shortfall in the area of Mental Health and Developmental Disabilities. Like you, Alliant Energy has also made a financial commitment that will allow the continuation of an Options work group on their site. The continuation of work at Mount Mercy means a great deal to the seven people employed through the Options work group and their supervisor, and we simply cannot thank you enough. We value your partnership and your leadership. Best wishes to you in 2012.

C£gtlMflL
LuBarron Supervisor
www.linncounty.org
lu.barron@linncounty.org • Iinda.langslon@linncounty.ora brent.oleson@linncounly.org • john.harris@linncoynty.ora phone 319.892.5000. fax 319.892.5009 , • ben.rogers@linncountY,om

Ben Rogers Supervisor

LEASE ADDENDUM #1 December 27, 2011

to a certain Lease - Business Property - agreement dated March 22, 2011 pertaining to space at Hubbard Industrial Parkl1124 First Street NW. Ste 300, Cedar Rapids, Iowa:

1. 2.

Landlord Improvement: Tenant Costs:

Installation of 2 furnaces on 3rd floor Additional rent for furnace installation: $9,864.33 + 54 months remaining in lease equats $182.67/month. Additional rent for gas usage @ $175.00/month.

3.

New Rental Rate:

Yr1
Yr3 Yr4 Yr5

Yr2

July 1,2011 - December 31,2011 January 1, 2012 - June 30,2012 July 1, 2012 - June 30, 2013 July 1, 2013 - June 30, 2014 July 1, 2014 - June 30, 2015 July 1, 2015 - June 30, 2016

$3,363.71 $3,721.38 $3,819.23 $3,929.31 $4,027.17 $4,149.49

4.

Options:

One 5 year option with 120 days written notice to landlord. Yr6

Yr9 Yr10

Yr7 Yr8

July July July July July

1, 2015 1, 2016 1, 2017 1, 2018 1 2019
J

- June - June - June - June - June

30, 30, 30, 30, 30,

2016 2017 2018 2019 2020

$4,027.98 $4,089.13 $4,150.29 $4,211.45 $4,272.61

itions of the Lease - Business Property - agreement shall remain the

Date

Date
0206t1neaseaddendum-lfnncounly

Rf.)gers. Ben
From: Sent: To: Subject: Rogers, Ben Thursday, January 05, 2012 9:27 AM 'Jason Bassett' RE: Proposed Unn County Tobacco Ordinance

Jason, Thank you for highlighting the section of the ordinance regarding citizen reporting. Currently, a citizen can report a possible violation to police/Sheriff even without this ordinance. I believe having this in our ordinance does not create a situation that currently does not exist, but your concerns are valid and worthy of further discussion with our attorney about having that language in the ordinance. Thank you again for your assistance with these ordinances. Ben

Ben Rogers Linn County Board of Supervisors District 3 2500 Edgewood Road SW Cedar Rapids IA 52404 319-892-5106: Office 319-573-8295: Cell ben.rogers@linncounty.org www.finncounty.org www.twitter.comibenrrogers

-----Original Message----From: Jason Bassett [mailto:JSB@kumandgo.com] Sent: Tuesday, January 03, 2012 10:02 AM To: Rogers, Ben Subject: RE: Proposed Linn County Tobacco Ordinance Ben: Thanks for your prompt response. I've highlighted the text that deals with citizen reporting. Happy New Year! Thanks, Jason -----Original Message----From: Rogers, Ben [mailto:Ben.Rogers@Jinncounty.org) Sent: Thursday, December 29, 2011 6:48 PM To: Jason Bassett

Subject: Re: Proposed linn County Tobacco Ordinance , Jason, As I understand the ordinance it would restrict the sale to minors, not to of age individuals. I do not have the ordinance in front of me regarding restricting sales without a permit or the reporting part. I do not believe there is a section about citizens reporting, but I will have to get back to you on that. Personally, I believe we need to regulate these unregulated products and delivery devices to underage minors. I would not be opposed to a vendor needing a permit to sell tobacco products. I believe the fees are minimal and would assist police and public health in knowing who is selling tobacco. Ben Ben Rogers Linn County Supervisor (e) ben.rogers@linncounty.org (c) 319-573-8295 Twitter: @benrrogers On Dec 29,2011, at 17:16, "Jason Bassett" <JSB@kumandgo.com> wrote: > Ben:

>
> I hope this note finds you well and recovering from a festive holiday season!

>
> r received a notice today of a proposed ordinance prohibiting the sale of nicotine delivery systems and unregulated products containing nicotine. As I understand the proposal, it would apply to the sale of these products to minors and prohibit sale completely by retailers without a cigarette or tobacco products permit. Can you verify that I have the intention of the ordinance correct?

>
> As we discussed earlier this year, we are completely supportive of ensuring that age-restricted products are not purchased by those who are underage. My concern with this proposed ordinance is that it could be easily amended to prohibit the sale to customers who are of legal age. Furthermore, Section 42.3 - Enforcement states that a "private citizen who witnesses a violation ... may file a report. .." I believe this to be a dangerous path for Linn County to head down. Permitting private citizens to report violations creates the potential for the public to file inaccurate and even false reports or to target certain retailers as the object of violation reports.

> > > As you may be aware, earlier this year FDA (the agency) proposed granting private citizens similar power to report
possible retail violations of tobacco regulations by using a new Violation Reporting Form. This proposal was met with sharp criticism by the retail community. In addition to the potential for inaccurate and false reports, retailers questioned whether the FDA has the authority to encourage the public to file reports, since the law granting the agency the authority to regulate tobacco products only mandates that the FDA enter into contracts with state agencies to conduct compliance inspections. FDA has contracted with the Iowa ABO to conduct inspections and the agency is training ABD staff on the proper procedures conducting compliance checks. The public will have no such training.

>

> For the reasons mentioned above, I would encourage linn County to carefully consider the proposed ordinance and
the impacts amending to include customers of legal age and allowing private citizens the opportunity compliance reports. to report

> > Please feel free to contact me with any questions.
>

> Thank you,

> > Jason

>
> Jason Bassett

> >
>

> Jason Bassett > Director of Government Affairs
> Kum & Go - We go all out

> > 6400 Westown Parkway
> West Des Moines, IA 50266

> Office 515-457-6099 > www.kumandgo.com

Penford
Products Co.

Penford Products Co. Invites You ...
To attend a community forum to discuss the Company's interest in purchasing the Riverside Park property that is adjacent to the Company's facility, located at 1001 First Street SW in Cedar Rapids. Penford Products intends to use the land to support current and future growth, including growth of the Company's business manufacturing bioproducts created from the area's renewable resources. The forum provides an opportunity to share more details regarding the plan and answer questions. For your convenience, three dates and locations welcome to attend any forum. have been scheduled. You are

Monday, January 16, 2012 7:00 p.m.
Taylor Elementary School 720 7th Avenue SW Cedar Rapids, IA 52404

Tuesday, January 17, 2012 7:00 p.m,
CSPS

1103 3rd Street SE Cedar Rapids, IA 52401 Wednesday, January 18, 2012 5:30 p.m.
The Chamber of Commerce Board Room 424 First Avenue NE Cedar Rapids, IA 52401 Please feel free to forward this invitation to other interested citizens.

Timothy Korterneyer President & General Manager

www.penford.com

Penford Products Co.
1001 FirstS1.SW Cub' Rapkls, lI\
524Q.1·2175

Ph:

319.39-3.3700
800.582.8728

Fax: 319.300.3797

TREASURER FY 13 BUDGET REVIEW

Budget Request: Allowable appropriation Proposed appropriation Proposed (over)/under allowable

2,588,469 2,588,331 $ 138

$

The FY 13 proposed appropriation is under the Board of Supervisors guidelines by $138. Line Item Budget Summary Increase {Decrease} Amount Percent 2.61% $ 58,431 0.00% 58,431 2.61% 0.00% 58,431 2.31% $ $ 267,989 14.33%

Salary/benefits Overtime Subtotal salarylbenefits Operations Total expenditures Total revenue

$

$ $

FY 13 2,292,984 6,000 2,298,984 289,347 2,588,331 2,137,655

s

FY12

$ $

2,234,553 6,000 2,240,553 289,347 2,529,900 1,869,666

G;\Finance\BUDGET\130RG04.doc

TREASURER'S

2013
BUDGET

OBJECT

MOTOR VEHICLE REGIST & LIe

ITEM

REQUESTED FOR 2011-2012

REQUESTED FOR 2012-2013

1002

SALARY DEPUTIES Tracy, Brian and Darwin TOTAL
189,916.12

206,602.00

218,525.00

206,602.00

218/525.00

1003
.~ ,c."----'--'--'._,.·, .... ~~_;:'·'"

SALARY BARG UNIT 19 CI Spec 2 Sen Acct elk 1 Sen Clk TOTAL 842,847.45

862,533.00

889,450.00

862,533.00

889A50.00

1023

LONG BARG UNIT (AFSCME) 18 employees TOTAL 16,000.00

15,100.00

14,300.00

15,100.00

14,300.00

1043

OVERTIME BARG UNIT (AFSCME) 22 employees TOTAL 1,800.00

1,000,00

1,000.00

1,000.00

1,000.00

110

flCA-COUNTY CONTRIBUTION 22 employees; 3 management TOTAL 75,943.07

83,978.00

85,851.00

'. I"~,

83/978.00

85l851.00

111

IPERS-COUNTY CONTRIBUTION 22 employees: 3 management TOTAL 83,612.44

88,583,00

90,569.00

88l583.00

90,569.00

1131

HEALTH INSURANCE 22 employees; 3 management TOTAL 266,747.00

271,932.00

269,292.00

271/932.00

269,292.00

1132

LIFE INSURANCE 22 employees; 3 management TOTAL
850.77

866.00

866.00

866.00

866.00

ji

1133

" DENTAL INSURANCE 22 employees; 3 management TOTAL 12,306.52

12,660.00

12,480.00

12660.00

12480.00

113B

LT DISABILITY 22 employees; 3 management TOTAL 4,303.68

4,405.00

4,515.00

4,405.00 1,547,659.00

4515.00 1,586,848.00

TOTAL

1,494,327.05

OBJECT

MOTOR VEHICLE REG1ST & LIC COMPANY STATIONERY & FORMS/SUPP. Adcraft Allegra letterhead-lOOO

ITEM

REQUESTED FOR 2011-2012

REQUESTED FOR 2012-2013

260

168.00 122.00 122.00

!

Des Moines Stamp Co Office Max Quality Resources Standard Register TOTAL 7,000.00 office supplies labels 2,359.00 3,000.00 2,012.00 0,00 5,302.00

4A74.00
45.00 7,000.00

261

MAGAZINES, PERIODICALS & BOOKS Triple T Enterprises NADA NADA R L Polk manual title & reg. manual used car guide reg. manual TOTAL 698.00 136.00 154.00 90.00 300.00 680.00 136.00 172.00 90.00 300.00 698.00

290
1

MINOR EQUIPMENT & HAND TOOLS Erbs 3 Ipads @ $625 Data Business

toners, cartridges & printer

5,000,00

2,850.00 1,875.00

Jaguar supplies

150.00

TOTAL

5,000.00

5 000.00

4875.00

404

MICROFILIMING & MICROFICHE SERV Advantage microfilming TOTAL 22,184.73 23,000.00 23,000.00 23,000.00 23000.00

410A

ARMORED CAR SERVICE lewis Systems pickup deposit & delivery 230.00 ea month TOTAL 2,810.00 2,880.00 2,880.00 2,760.00 2,760.00

412

POSTAGE & MAILING Mail Services monthly renewal notices TOTAL 66,814.00 67,000.00 67,000.00 67,000.00 67,000.00

413

EMPLOYEEMIL & EXP (NON EDUC) Staff expenses for meetings TOTAL 200.00 200.00 200.00 200.00

414

TEL EQUIP/PURCHASE US Cellular TOTAL 5,300.00 2,725.00 2725.00 0.00 0.00

414C

TEL REPAIR/CHGS Hyde repairs TOTAL 0.0 0.00 0.00 0.00

..

422

EDUC & TRNG (REG, MILG, SUBS) Management expenses for meetings ISAC, GFOA & ISCTA TOTAL 2,000.00 2,000.00 2l000.00 4,000.00 4000.00

444

OFFICE EQUIPMENT MTCE Erbs repairs TOTAL 600.00 600.00 600.00 600.00 600.00

448
i_i'_'

CONT MTCE Data Business for Jaguar Advantage Jaguar software contract C R Photo Copy

maintainance aggreement 35.00 monthly storage fees monthly per copy .00750 TOTAL 800.00

420.00 280.00 700.00

543.00 420.00 2,344.00 230.00 3/537.00

466

NOTARY BOND State of Iowa 1 next year TOTAL
@

30.00 ea. 60.00

30.00 30.00

0.00 0.00

'.
480

DUES & MEMBERSHIP 0.00

TOTAL

150.00

0.00

0.00

636

OFFICE EQUIPMENT & FURNITURE

0.00
TOTAL 14,627.19

0.00

0.00

720

CENTRAL STORE CHARGES

TOTAL

0.0

0.00

0.00

;

740

POSTAGE

mailing
TOTAL 53,256.49

26,000.00 26_..OOO.00

37,043.00 37043.00

740H

MV PLATE POSTAGE

mailing
TOTAL 9,910.65

51,000.00 51,000.00

40,000.00 40000.00

780

TELEPHONE

phone service

25 lines
TOTAL 5,531.19

5,800.00 5800.00

5,600.00 5,600.00

790

CAR POOL TOTAL 100.00

0.00

0.00

GRAND TOTAL

196,010.00

194.t615.00

194615.00

OBJECT
lUUl

TREASURY MANAGEMENT SERVICES
~ALA'{y tltL I tUfA1-'1-'1 Uri-ILIAL

ITEM

REQUESTED FOR 2011-2012 89,814.00

REQUESTED FOR 2012-2013 93,018.00

Sharon TOTAL 1002 SALARY DEPUTIES Vickie & Tom TOTAL
~AL~IS.Y !jAI~~ UNIT 4 Sen Acct Clk, 3 Acct Clk

90,908.29

89,814.00
148,200.00

93018.00
153,421.00

.
lUUS

149,340.71

148,200.00
254,987.00

153,421.00
260,009.00

TOTAL 1004 SALARY PART TIME

249,274.74

254,987.00
449.00

260t009.00
8,948.00

TOTAL 1023 LONG BARG UNIT (AFSCME) 6 employees TOTAL 1043 OVERTIME BARG UNIT (AFSCME) 7 employees TOTAL
1044
!UVtKIIMt I-'AKI IIMt

449.00

449.00
4,500.00

8948.00
4,400.00

4,400.00

4,500.00
5,000.00

4t400.00
5,000.00

4,000.00

5,000.00
0.00

5000.00
0.00

part time employee TOTAL 110 FICA-COUNTY CONTRIBUTION 7 employees, 3 management TOTAL 111 IPERS-COUNTY CONTRIBUTION 7 employees, 3 management TOTAL 1131 HEALTH INSURANCE 7 employees, 3 management TOTAL 1132
LIFE
INSUKANCt

.00

0.00
38,057.00

0.00
39,767.00

36,730.61

38,057.00
40,150.00

39767.00
41,948.00

39,943.65

40,150.00
104,856.00

41948.00
97,368.00

98,328.00

104,856.00
386.00

97368.00
386.00

7 employees,

3 management TOTAL 388.80

386.00

386.00

1133

DENTAL INSURANCE 7 employees, 3 management TOTAL 4,956.00

4,956.00

4,794,00

4,956.00

4794.00

113B

LT DISABILITY 7 employees, 3 management TOTAL 1,979.52

1,988.00

2,077.00

1,988.00

2077.00

Salary/Benefit

TOTAL

680,250.32

693343.00

711 136.00

'.

"

OBJECT

TREASURY MANAGEMENT SERVICES COMPANY

ITEM

REQUESTED FOR 2011·2012

REQUESTED FOR 2012-2013

260

STATIONERY & FORMS/SUPP.

Adcraft Waterhouse monthly water avg. 120.50 per month 6.25 per unit office supplies office supplies ink cartridge for Jaguar equip TOTAL 4,500.00

797.00 1,500.00

0.00 1,500.00

Office Max Staples Data Business r······,_··
.

1,203,00

1,519.00 500,00 50.00

~ .
261 MAGAZINES, PERIODICALS & BOOKS Gazette

31500.00

3(569.00

1 yr subscription TOTAL 257.00

257.00

257.00

257.00

257.00

290

MINOR EQUIPMENT & HAND TOOLS Erbs Staples/Office IPAD 3@$625 Office Max (check printer) Max toners & cartridges supplies 1,800,00 500.00 2,000.00 700,00 1875.00

1(' .

s'

Data Business

Jaquar supplies TOTAL 4,200.00

1,700.00

100.00

4,000.00

4,675.00

400

OFFICIAL PUBL & LEGAL NOTICES Gazette 4,00 per parcel for delq listing in June TOTAL 11,000.00 11,000.00 12,000.00

11,000.00

12000.00

410A

ARMORED CAR SERVICE Lewis Systems pickup deposit & delivery 230.00 ea month TOTAL 3,960,00 4,560.00 2,760,00

4560.00

2,760.00

!i,"

j'

. 412

POSTAGE & MAILING Mail Services Nov & May delq notices Mail Services New tax statements TOTAL 2/516.00 375.00 8592.00 2,891.00 0.00 8592.00

,0

11{483.00

11 483.00

I I 413

EMPLOYEEMIL & EXP (NON EDUC) Staff expenses for meetings on software TOTAL 0 0.00 0.00 0.00 0.00

414G'
,-

TEL EQUIP/PURCHASE 2,725.00 TOTAL 2,725_00 2725,00 0.00 0.00

422

souc

& TRNG (REG, MILG SUBS) expenses for meetings 2 ISAC, 1 ISCTA, 1IACREOT WEB meetings, banking milg. TOTAL 5,000.00 5,000.00 6,500.00

Management

5000.00

6,500.00

444

OFFICE EQUIPMENT MTCE Erbs 8 printers 1 copier Jaguar TOTAL 1,500.00 200.00 100.00 200.00 500.00 400.00 200.00 400,00 1000.00

, C''':

, C R Photo Data Business Equipment

448

CONT MTCE C R Photo Copy Advantage Polk County Jaguar Software monthly per copy .00750 contract fee contract fee website annual maintenance TOTAL 11,937_00 330.00 929.00 7,500.00 3,178.00 11,937.00 250,00 929.00 7,500.00 3,178.00 I1f857.00

[1-453

OFF EQ/RENT Lease Consultants copier-118.00 TOTAL x12 months 1,416,00 1,416.00 1416.00 1,416,00 1,416.00

466

NOTARY BOND State of Iowa 1 next year @ 30.00 ea. TOTAL 30.00 30,00 30.00 0.00 0.00

I

480

DUES & MEMBERSHIP ISCTA (Iowa State County Treasurer's Assoc) NACCTFO (Natl Assoc of Cty Collectors, Treas & Finance Officers) IACREOT (Inti Assoc of Clks, Rec, Elec Officials & Treasurers) TOTAL 815.00 325.00 225.00 325.00 225.00

~ :

t•

265.00

265.00

815,00

815.00

636

OFFICE EQUIPMENT & FURNITURE TOTAL 0.00 0.00 0,00

720
.. I

CENTRAL STORE CHARGES • mise TOTAL 0.00 0.00 0,00 0,00 0,00

740

POSTAGE mailing tax bills, notices & receipts TOTAL 42,522.00 34,109,00 34 109.00 35,000,00 35(000,00

780

TELEPHONE phone service 16 lines TOTAL 3,400.00 3,400.00 3.400.00 3,400.00 3400.00

P 790

CAR POOL TOTAL .00 0.00 0.00

Operations-Treasury Management Salary/Benefit- Treasury Management Operations-Motor Vehicle Salary/Benefit-Motor Vehicle Operations- Treasury Management Operations-Motor Vehicle Total Salary/Benefit- Treasury Management Salary/Benefit-Motor Vehicle Total GRAND TOTAL

TOTAL TOTAL GRAND TOTAL TOTAL TOTAL GRAND TOTAL TOTAL TOTAL GRAND TOTAL TOTAL TOTAL GRAND TOTAL

93 262.00 680 250.32 756 358.00 196010.00 1 494 327,05 1 837 819.00 91 345.00 196010.00 287 355.00 680 250.32 1 494 327.05 2 306822.00 2,594,177.00

94732.00 639605.00 734337.00 194,615.00 1 587,736.00 1 782,351.00 94,775.00 194.615,00 289390.00 639605,00 1,587,736.00 2 227,341.00 2,516,731.00

94,732.00 714 136.00 808,868.00 194615,00 1 586848.00 1 781463.00 94732.00 194615.00 289347,00 714,136.00 1 586,848.0Q 2300,984.00 2,590,331.00

It";

Department:

Treasurer

Program: Motor Vehicle Issuance of vehicle titles and registrations and the collection of all vehicle fees for Linn

Program Description: County.

I Organizational

Strategic Goal: Excel in Customer Satisfaction

Performance Objectives: To perform the duties as prescribed in a timely manner in order to meet all legal requirements as required by the Code of Iowa.
Actual 2010 58,405 3,602 293,039 1,383 23,608 19,943 430 5,442 31,227 Actual 20tl Projected 2012 Adopted 2013

Performance

Indicators

Input: 1. Title transfer requests Duplicate title applications 2. Registration renewals Duplicate registrations 3. Lien notations Lien releases 4. Additional fees request 5. Junking certificates issued 6. Plate cancellation re uests Output: 1. Transactions performed per title transfer Per duplicate title issuance 2. Transactions performed per renewal Per duplicate registration issuance 3. Transactions performed per lien notation Per lien releases 4. Transactions performed per additional fee requests 5. Transactions performed per junking certificate issuance 6. Transactions performed per plate cancellation Per request for refund 7. Total transactions er ear
Outcome: I. Percent oftransactions

61,057 3,905 300,894 1,231 25,964 21,886 452 3,989

61,987 4,109 304,671 1,263 26,878 22,343 461 4,102

62,433 4,189 305,103 1,295 27,104 22,605 479 4,168

24 12 8 7 8 12 [0 7 5 7.568 616,187

24 12
8

7 8 12 10 7
5

24 12 8 7 8 12 10 7 5 620~415

24 12 8 7
8

12 10 7 5 621~899

7 618 209

the Code of Iowa

performed in accordance with
100% 100% 100% 100%

Efficiency:

I. Cost er transaction

$2.51

1

Department:

Treasurer

Program:

Property TaK

Program Description: Collection of all property taxes, mobile home and special assessments in Linn County. Conduct annual tax sale. Provide financial administration and services for banking, cash management and investments. Distribution of collections to schools. cities and all other taxing entities of Linn County.

I Organizational

Strategic Goal: Excel in Customer Satisfaction

Performance Objectives. To perform the duties as prescribed in a timely manner in order to meet all legal requirements as required by the Code of Iowa. Actual 2010
96,997 1,280 4,093 620 1.433 0 2,608

Performance

Indicators

Actual 2011

Projected 2012

Adopted 2013

Input: 1. Real estate parcels 2. Special assessments 3. Mobile homes 4. Low income credit applications 5. Tax sales 6. Investment transactions 7. Treasurer orders Output: I. Tax: transactions performed 2. Auditor warrants cleared 3. Checks de osited Outcome: I. Transactions performed in compliance with Code of Iowa Efficiency: I. Cost er transaction *Tax sale was postponed due to Flood of2008.

103,946 1,311 4,030 635 1,282
0

104,075 1,295 4.050 630 1,250 1,588 198,516 23,675 78,914

104,125 1,295 4.065 632 1,275 1,589 198,724 21,893 78,619

199,124 26,917 81,645

199,641 25,416 79,796

100%

100%
$1.02

100%

100%

$1.02

2013 Treasurer

Budget Offer

OFFER NAME:

Q-Matic System Software/Hardware

Maintenance Program

ORGANIZATION:

Treasurer

OFFER DESCRIPTION:

The requested amount covers the renewal of the hardware and

software maintenance to our Q-Matic numbering system. These will be due sometime in 2013; one year after purchase. This will keep our system updated with the most current programs and cover any maintenance required on "parts".

PROJ ECTE D REVEN U E,.;_: __ PROJECTED EXPENDITURES: Q-Matic Q-Matic Annual Software Hardware

------"$<;..;;;0;...;..;:.0,-=0 $7,396.40 Program $4,772.00

Maintenance

Maintenance

$2A24.40

STRATEGY 1: Excel in Customer Satisfaction
Goals A-D

The funding of this maintenance agreement will ensure the large investment made by the county for the numbering system will be protected. This system will allow easier flexibility managing our customer flow; provide real time staff monitoring and resource planning with alerts that notify mgmt. of exceeded service levels so they can take action to correct it; entertains and informs customer using digital signage and media entertainment. It also reassures customers throughout the process by guiding them where to go and keeping them updated of their wait time. If anything would break or require replacing, I would not have the extra funds in my budget to fix the system. It would more difficult to maintain everything this system does manually.

Consequences

if Not Funded:

2013 Treasurer Offer #2

OFFER NAME: Marketing

ORGANIZATION: Treasurer

OFFER DESCRIPTION: The Treasurer's office is seeking funds to increase knowledge and
usage of our website. With the likely reduction of services provided by our local post offices', such as their ability to sort mail, it will take 2~4 days before our office would receive payment when mailed in tlnn County. This will lead to lost interest revenue. I would like to use our local media and businesses to do commercials on cable and have electric billboards advertising our website. I am looking at having a commercial on television four weeks out of the year; two weeks towards the middle to end of the month during March and September. I would like to run an announcement once a week each month reminding citizens their car tags are due and to pay online. I realize this might be more than the Board is willing to approve, but I will utilize any amount the Board sees fit in approving, if any.

PROJECTEDREVENUE: Unpredictable

increase in interest revenue

PROJECTED EXPENDITURES: See attachment for breakdown.

$38,400.00

I believe this marketing idea is exactly what the Board is looking for; innovative, creative and exciting! It is something that has never been tried before and we have the ability to track our increase usage from previous year(s), With an increase usage of the website it will allow my staff to focus on other areas of the office,

STRATEGY 1: Excel in Customer Satisfaction: Goals A-D STRATEGY 7: Be Fiscally Responsible Goals A-F Consequences if Not Funded: The sooner my office can receive funds and deposit them
the sooner we have the money available for investing. We are bound by code to have the

money from property tax payments available for distribution to all the entities by the of each month. If we can try to alleviate some of the last day mailings it would also help out the overtime budget.

is"

DIGITAL BULLETINS

The bulletin boards are located on Blairsferry Rd and Council St: 120 Collins Rd and 1-380 south of HWY 30. 1 bulletin for one week is $900 X 3 per mo. $2700 X 12 mo.

= $2700

= $32AOO

MEDIACOM/ICAN

Bob Hanson from Mediacom has provided me with a sample of a two week schedule which I have included. There are more stations to choose from other than the ones in the quote and I have included copies for your viewing. With commercials running on Mediacom and ICAN we will be able to reach most of the households within the county that have cable.

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Digital Bulletins Cedar Rapids
O'9it(l~di~p!,}y~ operere ~4Jf 6 slotsrot~til19 e~~ryS Sf(onos E(l<;hslQ-t (~E"jVft~ I$~ WO!s.JhQur. 1.$95 ~POts/~~y.;/;1t(f $'.9S0 !ipot$lmon~h 4 Chanqe )lour m(}~~9(t weekly. daily, or oIlVt>O hOUJly No produttlooor design <harges lAO locdttll,hOi(~n

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Advertising Strengths: Adjacent to Lindale Mall and Collins Plaza Shopping Centers - Long view time, approx 45-60 seconds.

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Contact Physical Address: 5507 Mildred Lamar Advertising of Cedar Rapids 5507 Mildred Lane NE, Fax:319-393-2431

Lane NE, Cedar Rapids, IA 52402 - Maiting Address:

Cedar Rapids, IA 52402 ~ Phone:877-434-5802.

Advertising Strengths: Located in the heart of Cedar Rapid's busiest retail district. Several shopping malls. many retail stores, & restaurants are near by.
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Contact Lamar Advertising Physical Address: 5507 Mildred

of Cedar Rapids 5507 Mildred Lane NE, Fax:319·393·2431

Lane NE, Cedar Rapids, IA 52402 - Mailing Address:

Cedar Rapids, IA 52402 - Phone:877-434·5802,

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