PROPOSAL FOR THE PROVISION OF AIR TRAVEL AND ANCILLARY SERVICES ORGANISING CONFERENCES AND GENERAL SECRETARIAL SERVICES

1.0.

INTRODUCTION

The Global economic trend and the demands of modern industry and business has given rise to the development of supporting services as business try to stay focused on their main operations. This requires the use of dedicated teams/companies to handle operations that are not directly related to main business activities of your company. Issues such as traveling by the staff of the FOREIGN MINISTRY organizing conferences, hotel reservation and other secretarial services should be handled by a specialist team in order to enable FOREIGN MINISTRY to concentrate and focus better on its objectives. There are several benefits that will accrue to FOREIGN MINISTRY for subcontracting the delivery of the following services for the visiting partners and dignitaries of FOREIGN MINISTRY while in Ghana. a. b. Reservation and purchase of Tickets for Air Travels Hotel Reservation for visiting officials

c. Visa application d. Organizing Conferences e. Meeting and greeting officials at the airport. f. Offering general secretarial support services g. Car Rental services h. Tour packages (South Africa)

2.0 a. b.

BENEFITS FOR SUBCONTRACTING SPECIALIST SERVICES Expert advice on the appropriate hotels for officials and location for conferences. Obtaining the best fares for all travels

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Making reservations and ensuring that seats are secured even during peak season.

d. Officials of FOREIGN MINISTRY are relieved of the problems of concerning themselves with issues that are secondary to their main work. There is the benefit of FOREIGN MINISTRY just employing staff directly concerned with its work. The ancillary services such as organizing conferences and seminars that are subcontracted can be best executed by a team that has the requisite training. 3.0 EGO HOSPITALITY SERVICES LIMITED

Ego Hospitality Services Ltd was established to provide high quality and efficient travel and tour services. We specialise in the provision of a wide range of professional travel and secretarial services for corporate bodies. The principal services we provide include 1. 2. 3. 4. 5. 6. 7. 8. 9. Ticketing and Airline Reservation Car Rental Services Hotel Reservations Visa Services Transportation to and from Airport Cargo and Freight forwarding & clearing services Tour Packages Organizing Conferences and Seminars Client Representation

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Event planning (Parties, weddings ect.)

3.1 TICKETING AND AIRLINE RESERVATION Our clients are assured of the lowest Air Travel Tickets and a wide range of other prices for various classes ranging from the most economic to the most luxurious level of services. The good relationship we have with various Airlines makes it easy for us to obtain reservations even during peak seasons. 3.2 HOTEL RESERVATIONS

We make reservations worldwide. We endeavour to secure for our clients the hotels of their choice and negotiate good rates for the best services offered for the class of the hotel and the level of service required. 3.3 COMPLEMENTARY TRANSPORTATION TO AND FROM AIRPORT AND AIRPORT ARRIVALS & DEPARTURE SERVICES Complementary protocol services at the airport await our clients on arrivals at the airport. We meet and assist with immigration procedures where necessary. We are also on hand during departures to assist with check-in, immigration and custom procedures. We arrange transportation to and from the airport and subsequently ground transportation for our clients during their stay in Ghana. 3.4 VISA SERVICES

Where our clients have to travel across the Ghanaian border, we arrange for visas to facilitate easy movements, especially, to Dubai, China, South Africa etc. 3.5 HOTEL RESERVATION

There are various grades of hotel in Ghana with varying range of facilities. We provide advice on the choice of hotel taking into account the purpose of clients visit and make reservations. We can negotiate very attractive corporate rates and endeavour to obtain reservation during peak seasons where hotel accommodation is difficult to obtain. We also make worldwide hotel reservation. 3.6 CAR RENTAL

Wide selections of rental vehicles are available for our clients ranging from economy saloon vehicles, mini-buses to luxurious four-wheel drive vehicles. The rates are moderate.

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CARGO AND FREIGHT FOEWARDING &CLEARING SERVICES

We recognize that most corporate bodies may have unaccompanied cargo and may also have shipments of either airfreight or sea freight cargo. Ego Hospitality Services Ltd therefore has Cargo and freight forwarding and clearing facility to ensure that clients do not encounter undue delays in the clearing of their goods at both the airport and harbors. 3.8 ORGANISING CONFERENCES & SEMINARS

Ghana abounds in conference locations with modern conference facilities. All four-star and five- star hotels have conference facilities both in Accra and outside Accra. There are also conference facilities outside hotels. Ego Hospitality Services Ltd arranges, prepares and manages conferences of any magnitude. This will among other things include: . Travel arrangements for all participants Making hotel reservations Advising on the choice of conference location, preparation and decorating of conference Hall and meeting rooms Meeting participants at airport and providing departure services. Production of a dedicated conference secretariat to deal with all issues relating to the conference. Making ground transportation arrangement for conference participants without transportation. Arranging for publicity and Advertising Coordinating payments of daily allowances and provision to participants on behalf of FOREIGN MINISTRY.

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CLIENT REPRESENTATION

Occasionally some corporate bodies may wish to set-up fully equipped satellite offices in Ghana with personnel to manage them. Ego Hospitality Services Ltd is capable of offering such representations. 4.0 TICKETING

We shall manage all ticket purchases for all FOREIGN MINISTRY official travels, both inbound and outbound. Tickets for travels to Ghana from other countries can be purchased at competitive prices in Ghana and couriered to officials. Corporate discounts will be obtained for all tickets. Tickets and reservation will be obtained for officials on airlines of their choice. CARGO CLEARING AND FORWARDING Very competitive rates and generous discounts will be provided for all goods to be cleared for and goods belonging to officials that are shipped unaccompanied. 5.0 CONCLUSION

We provide service to the highest quality standards. We are proud to have as part of our satisfied clients