Oracle EBS R12 General Ledger

Created on Friday, March 30, 2012

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Training Guide
Oracle EBS R12 General Ledger

Table of Contents
Introduction ...................................................................................................................... vi Journal Entry .................................................................................................................... 1
Creating Journal Batches ............................................................................................................. 1 Entering Journals ......................................................................................................................... 6 Changing the Journal Entry Currency ....................................................................................... 10 Entering Journal Lines ............................................................................................................... 15 Entering Entered Currency Journal ........................................................................................... 19 Entering Statistical Journals ...................................................................................................... 23 Autocopying Journal Batches .................................................................................................... 27 Changing a Batch Period ........................................................................................................... 32 Entering and Posting Journal Batches ....................................................................................... 37 Creating Recurring Journal Entries ........................................................................................... 42 Creating Skeleton Journal Entries ............................................................................................. 45 Changing a Recurring Journal Entry ......................................................................................... 49 Reviewing Recurring Journal Batches....................................................................................... 53 Posting Journals ......................................................................................................................... 57 Copying Entries from an Existing Recurring Journal Batch ..................................................... 63 Entering a Year-End Closing Journal Entry .............................................................................. 67 Creating Standard Recurring Journal Entry Lines ..................................................................... 71 Correcting Batch Posting Errors ................................................................................................ 75 Posting Journal Batches Automatically (AutoPost) .................................................................. 90 Reversing Journals..................................................................................................................... 95 Generating Reversing Journal Batches .................................................................................... 101 Enabling Journal Line Reconciliation ..................................................................................... 108 Entering Reconciliation References ........................................................................................ 114 Using Automatic Journal Scheduling ...................................................................................... 118 Adding Attachments to a Journal Entry .................................................................................. 127 Checking or Reserving Funds for a Journal Batch .................................................................. 135

Online Inquiries ............................................................................................................ 143
Performing Account Inquiries ................................................................................................. 143 Performing Journal Entry Inquiries ......................................................................................... 154 Drilling Down to Subledger Details ........................................................................................ 165 Viewing T-Accounts................................................................................................................ 187 Performing Budget Inquiries ................................................................................................... 194 Reviewing Budget Balance in a Master Budget ...................................................................... 198 Processing Consolidated Balance Inquiries ............................................................................. 202

Defining Budgets ........................................................................................................... 209
Defining Budgets ..................................................................................................................... 209 Assigning Budget Periods ....................................................................................................... 211 Opening a Budget Period......................................................................................................... 214 Copying Budget Amounts from a Budget ............................................................................... 217

Managing Budget Organizations ................................................................................. 223
Defining Budget Organizations ............................................................................................... 223 Assigning Account Ranges to Budget Organizations .............................................................. 226 Protecting a Budget Organization with a Password ................................................................ 232 Adding or Changing Individual Accounts ............................................................................... 236

Budget Formulas ........................................................................................................... 241
Creating a Budget Formula Entry ............................................................................................ 241
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Creating Budget Formula Entry Lines ..................................................................................... 244 Copying Existing Budget Formulas......................................................................................... 248 Changing a Budget Formula Entry .......................................................................................... 251

Entering Budget Amounts............................................................................................ 255
Entering Budget Amounts for Multiple Accounts ................................................................... 255 Entering Budget Rules to Distribute Budget Amounts ............................................................ 258 Entering Budget Journals......................................................................................................... 264 Creating Unposted Journal Batches ......................................................................................... 268 Exporting a Budget Worksheet Using the Budget Wizard ...................................................... 276

Transferring Budget Amounts..................................................................................... 295
Transferring Budget Amounts Using Budgetary Control ........................................................ 295 Entering Budget Transfer Amounts ........................................................................................ 299

Freezing Budgets ........................................................................................................... 305
Freezing Budget Formula Batches........................................................................................... 305 Freezing Budget Organizations ............................................................................................... 307 Freezing Budgets for a Range of Accounts ............................................................................. 310

Encumbrance Accounting ............................................................................................ 315
Defining Encumbrance Types ................................................................................................. 315 Entering Encumbrances ........................................................................................................... 317 Viewing Funds Available ........................................................................................................ 323 Carrying Forward Year-End Encumbrance and Budget Balances .......................................... 326

Average Balance Processing......................................................................................... 333
Opening a New Period............................................................................................................. 333 Archiving Journals................................................................................................................... 341 Consolidating Transactions ..................................................................................................... 344 Consolidating Balances ........................................................................................................... 357

Financial Reporting ...................................................................................................... 369
Running Simple Reports.......................................................................................................... 369 Using the Financial Statement Generator (FSG) ..................................................................... 376 Viewing Ledger Sets ............................................................................................................... 381

Maintenance .................................................................................................................. 387
Defining a Move/Merge Request ............................................................................................ 387 Submitting a Move/Merge Request ......................................................................................... 390 Creating New Accounts with Mass Creation........................................................................... 393

Global Consolidation System ....................................................................................... 397
Using the Consolidation Workbench ....................................................................................... 397 Transferring Subsidiary Data to Your Parent .......................................................................... 403 Creating Elimination Entries ................................................................................................... 406 Purging Consolidation Audit Data........................................................................................... 411

Multi-Currency ............................................................................................................. 415
Defining Foreign Currencies ................................................................................................... 415 Defining Currency Cross Rates ............................................................................................... 418 Entering a Journal with Conversion Rounding Differences .................................................... 421 Using the Currency Rates Manager ......................................................................................... 427

Journal or Subledger Level Reporting Currencies.................................................... 435
Entering Reporting Currencies ................................................................................................ 435 Using Reporting Currencies .................................................................................................... 438

Using the Account Hierarchy Manager ...................................................................... 455
Starting the Account Hierarchy Manager ................................................................................ 455
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Training Guide
Oracle EBS R12 General Ledger
Displaying Multiple Hierarchies ............................................................................................. 457 Adding or Changing Rollup Groups ........................................................................................ 468 Adding or Changing Parent Hierarchies .................................................................................. 480 Adding or Changing Child Values .......................................................................................... 501

Basic General Ledger Setup ......................................................................................... 523
Defining General Ledger Value Sets ....................................................................................... 523 Creating a Responsibility for the Controller ............................................................................ 526 Creating a Security Rule .......................................................................................................... 531 Defining Accounting Key Flexfield Structures ....................................................................... 538 Entering Values for Key Flexfields ......................................................................................... 552 Using the Account Hierarchy Editor ....................................................................................... 557 Defining an Accounting Calendar ........................................................................................... 572 Defining a Ledger .................................................................................................................... 581 Opening the First Accounting Period ...................................................................................... 587 Setting Up Journal Categories and Sources ............................................................................. 592 Setting Up Suspense Accounts ................................................................................................ 597 Entering Unbalanced Journals ................................................................................................. 600

Custom General Ledger Reports ................................................................................. 609
Creating a Row Set .................................................................................................................. 609 Running an Ad-Hoc Row Set Report ...................................................................................... 615 Running a Row Set Summary and Detail Report .................................................................... 618 Creating a Column Set ............................................................................................................. 622 Creating a Column Set Heading .............................................................................................. 628 Running a Column Set Ad-Hoc Report ................................................................................... 632 Running Column Set Detail and Summary Reports ................................................................ 636 Defining a Content Set ............................................................................................................ 640

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Training Guide
Oracle EBS R12 General Ledger

Introduction
Oracle General Ledger enables you to create and maintain ledgers, ledger currencies, budgets, and journal entries. Upon completion of this module, you will be able to: • Perform journal entry. • Perform online inquiries. • Define budgets. • Manage budget organizations. • Manage budget formulas. • Enter budget amounts. • Freeze budgets. • Use encumbrance accounting. • Perform average balance processing. • Run financial reporting. • Perform maintenance. • Use the Global Consolidation system. • Manage multi-currencies. • Enter reporting currencies. • Use the Account Hierarchy Manager. • Set up general ledger users. • Set up general ledger. • Manage custom general ledger reports.

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Oracle EBS R12 General Ledger

Journal Entry
Journal Entry includes information on journal batches, journal entries, batch periods, recurring entries, and recurring batches. Upon completion of this lesson, you will be able to: • Create journal batches. • Enter journals. • Enter journal lines. • Enter entered currency journal. • Enter statistical journals. • Auto-copy journal batches. • Change batch periods. • Enter and post journal batches. • Create recurring journal entries. • Create skeleton journal entries. • Post Journals. • Correct batch posting errors. • Post journal batches automatically. • Reverse journals. • Generate reversing journal batches. • Enter reconciliation references. • Use automatic journal scheduling. • Check or reverse funds for a journal batch.

Creating Journal Batches
You can organize journal entries with common attributes into batches. For example, you might group your journal entries by type or date. You can have multiple journals in one batch, or you can have a separate batch for each journal entry. In this topic, you will create journal batches.

Procedure

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Training Guide
Oracle EBS R12 General Ledger

Step 1. 2.

Action Begin by navigating to the Enter Journals page. Click the vertical scrollbar. Click the General Ledger, Vision Operations (USA) link.

3. 4.

Click the Journals: Enter link. The Find Journals page enables you to search for journals based on specific search criteria.

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Training Guide
Oracle EBS R12 General Ledger

Step 5.

Action Click the New Batch button. or Press [Alt+B].

6.

The Batch page enables you to create, view, and modify a batch. A batch can contain multiple journals, each of which can belong to a different ledger. However, all the ledgers within a batch must have the same calendar, period type, and chart of accounts.

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Training Guide
Oracle EBS R12 General Ledger

Step 7. 8. 9. 10. 11.

Action Click in the Batch field. Enter the desired information into the Batch field. Enter "Provisioning of Accrual Expenses". Click in the Period field. Enter the desired information into the Period field. Enter "Oct-07". Click the Journals button. or Press [Alt+J].

12.

The Journals page enables you to enter all journal entries in a batch in the same period. You can create a journal batch for any Open or Future Enterable accounting period. You can only post batches in Open accounting periods.

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Training Guide
Oracle EBS R12 General Ledger

Step 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23.

Action Enter the desired information into the Journal field. Enter "Accrual Expenses for Computer Resources". Enter the desired information into the Description field. Enter "Journal Entry for Accrual Expenses of Computer Resources". Click in the Line field. Enter the desired information into the Line field. Enter "10". Click in the Account field. Enter the desired information into the Account field. Enter "01-130-6100-0000000". Click in the Debit field. Enter the desired information into the Debit field. Enter "150". Click in the Line field. Enter the desired information into the Account field. Enter "01-130-2225-0000000". Click in the Credit field.

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Training Guide
Oracle EBS R12 General Ledger
Step 24. 25. 26. 27. Action Enter the desired information into the Credit field. Enter "150". Click in the Journal field. Click the New button. Click the Yes button. or Press [Alt+Y]. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. Enter the desired information into the Journal field. Enter "Accrual Expenses for Marketing Department". Click in the Description field. Enter the desired information into the Description field. Enter "Journal Entry for Accrual Expenses of Marketing Department". Click in the Line field. Enter the desired information into the Line field. Enter "10". Click in the Account field. Enter the desired information into the Account field. Enter "01-490-6100-0000000". Click in the Debit field. Enter the desired information into the Debit field. Enter "150". Click in the Line field. Enter the desired information into the Account field. Enter "01-490-2225-0000000". Click in the Credit field. Enter the desired information into the Credit field. Enter "150". Click the Save button. You have completed the Creating Journal Batches procedure. End of Procedure.

Entering Journals
The Enter Journals page enables you to create journal entries with or without batch information.

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Vision Operations (USA) link. Procedure Step 1. 3. Click the General Ledger. you will learn to enter journals.Training Guide Oracle EBS R12 General Ledger In this topic. The Find Journals page enables you to search for the appropriate journal based on specific search criteria. To enter a journal without entering batch information. Page 7 . Click the vertical scrollbar. 4. click the New Journal button. Click the Journals: Enter link. Action Begin by navigating to the Enter Journals page. 2.

or Press [Alt+J]. Action Click the New Journal button.Training Guide Oracle EBS R12 General Ledger Step 5. The Journals page enables you to: • Enter a unique name and description • Select a ledger for a journal entry • Enter a category to describe the purpose of your journal entry • Enter the period • Accept or change the effective date • Enter journal lines Page 8 . 6.

Training Guide Oracle EBS R12 General Ledger Step 7. Click in the Account field. Click in the Debit field. Enter "Labor Cost Provision". 10. 14. 9. Enter the desired information into the Line field. Click in the Description field. Action Click in the Journal field. Page 9 . 13. Click in the Line field. Enter "01-000-5020-0000000". Enter "Lab our Cost Provision for the month of Oct-07". Enter the desired information into the Debit field. Enter the desired information into the Account field. 11. 15. 17. Enter "10". Click in the Line field. 12. 16. Enter "7500". Enter the desired information into the Journal field. Enter the desired information into the Description field. 8.

Enter the desired information into the Credit field. Click the Save button. If you are using budgetary control.Training Guide Oracle EBS R12 General Ledger Step 18. you will change the journal entry currency. 20. Enter "7500". you must unreserve funds before you can change the currency. 22. You have completed the Entering Journals procedure. and have reserved funds for the journal entry. 19. In this topic. 21. Enter "01-000-2410-0000000". Changing the Journal Entry Currency You can change the currency for any unposted journal entry. Procedure Page 10 . Click in the Credit field. Action Enter the desired information into the Account field. End of Procedure.

Click the vertical scrollbar. Action Begin by navigating to the Enter Journals page.Training Guide Oracle EBS R12 General Ledger Step 1. 4. Vision Operations (USA) link. 3. The Find Journals page enables you to search for a journal based on specific search criteria. Click the Journals: Enter link. Page 11 . 2. Click the General Ledger.

or Press [Alt+i]. 8. 11. Click in the Period field. 6. Enter "Unposted". 9. Enter the desired information into the Batch field. Click in the Status: Posting field. Click the Find button. 10. Enter the desired information into the Period field. 7. Enter the desired information into the Status: Posting field. Enter "Oct-07". Action Click in the Batch field. Enter "Accrued Expenses 02DEC-2007 23:01:21". Page 12 .Training Guide Oracle EBS R12 General Ledger Step 5.

or Press [Alt+u]. Action Click the Review Journal button.Training Guide Oracle EBS R12 General Ledger Step 12. create and view journal entries. 13. Page 13 . The Journals page enables you to define.

Action Click the Change Currency.Training Guide Oracle EBS R12 General Ledger Step 14. Page 14 .. conversion type. 15. button. The Change Currency page enables you to enter the journal currency conversion information such as currency date. and conversion rate. or Press [Alt+y]..

Click in the Type: To field. Action Enter the desired information into the Currency: To field.Training Guide Oracle EBS R12 General Ledger Step 16. Entering Journal Lines Enter a Line number for each journal line to control the sequence in which the journal entry lines appear online and in reports. 21. you will enter journal lines. Page 15 . Enter "Corporate". End of Procedure. Enter "EUR". In this topic. Enter the desired information into the Type: To field. 19. 20. 17. Click the OK button. 18. You have completed the Changing the Journal Entry Currency procedure. Click in the Rate: To field.

The Find Journals page enables you to search for the appropriate journal based on specific search criteria. Click the vertical scrollbar. 2. Page 16 . 3. Click the Journals: Enter link. To enter a journal without entering batch information. 4. Vision Operations (USA) link. Click the General Ledger. click the New Journal button.Training Guide Oracle EBS R12 General Ledger Procedure Step 1. Action Begin by navigating to the Enter Journals page.

The Journals page enables you to: • Enter a unique name and description • Select a ledger for a journal entry • Enter a category to describe the purpose of your journal entry • Enter the period • Accept or change the effective date You can enter a line number for each journal line to control the sequence in which the journal entry lines appear online and in reports. 6. After you enter the first journal entry line number. Your data access set must provide read and write access to the ledger. but you can change the line numbers as necessary. or read and write access to the account's balancing segment value or management segment value. Action Click the New Journal button. Page 17 . Oracle General Ledger automatically increments the numbers for the following lines.Training Guide Oracle EBS R12 General Ledger Step 5. You can enter an account for the journal line. or Press [Alt+J].

13.Training Guide Oracle EBS R12 General Ledger Step 7. 8. Click in the Line field. Enter the desired information into the Debit field. Enter the desired information into the Account field. Enter the desired information into the Line field. 12. Enter "01-000-2225-0000000". 14. Click in the Line field. Click in the Account field. Enter the desired information into the Account field. Enter "12500". Enter the desired information into the Description field. Page 18 . 15. 9. Action Click in the Description field. Enter "10". Enter "Rent Accrual for the month of Oct-07". 10. 16. Click in the Debit field. 11. Enter "01-000-7420-0000000".

20. In this topic. Action Click in the Credit field. If you use reporting currencies (journal or subledger level). You have completed the Entering Journal Lines procedure. Entering Entered Currency Journal You can enter manual journal entries using an entered currency using the Enter Journals page. you will enter entered currency journals using the Enter Journals page. Click in the Line field. 21.Training Guide Oracle EBS R12 General Ledger Step 17. End of Procedure. An entered currency is a currency that is not the ledger currency. Enter "12500". Click the Save button. Procedure Page 19 . 19. Enter the desired information into the Credit field. an entered currency is a currency that is not the currency of the reporting currency. 18.

2. Click the General Ledger. Vision Operations (USA) link. Action Begin by navigating to the Enter Journals page. Click the vertical scrollbar. Click the Journals: Enter link. 3. 4. When you click the Journals: Enter link. Page 20 . You can use this page to enter or query a batch. the Find Journals page appears.Training Guide Oracle EBS R12 General Ledger Step 1. or click the New Batch button or the New Journal button.

Training Guide Oracle EBS R12 General Ledger Step 5. Page 21 . Action Click the New Journal button. 6. You can use the Journals page to enter journal information. specifying the entered currency you want to use for your journal entry. or Press [Alt+J].

15. 10. Enter the desired information into the Description field. 14. Enter "Accrued Expense". you can select Spot. Click in the Conversion: Currency field. Click in the Line field. The conversion date is the posting date for the journal entry and should fall within the accounting period you defined for the journal entry. In the conversion Type field. 13. 11. 8. 12. Page 22 . 9. Corporate.Training Guide Oracle EBS R12 General Ledger Step 7. Click in the Description field. Enter the desired information into the Conversion: Type field. or any conversion type you defined. Enter the desired information into the Conversion: Currency field. or User type. Click in the Conversion: Type field. Enter "Corporate". Enter "Accrued salary expenses for the month of Oct-07". Action Enter the desired information into the Journal field. Enter "GBP".

Enter "01-000-2410-0000000". Action You can enter your journal lines using the Lines Tab. Click the Save button. 27.Training Guide Oracle EBS R12 General Ledger Step 16. 17. Enter "15000". if your user profile permits. 19. You can enter journals with only statistical debit and credit amounts. Enter the desired information into the Account field. 23. combine monetary and statistical amounts in the same journal line. End of Procedure. 24. Procedure Page 23 . you will enter a statistical journal using the Enter Journals page. You can use debit and credit amounts in the entered currency. Click in the Line field. 20. You can also. You have completed entering entered currency journals using the Enter Journals page. 25. Enter "15000". Click in the Debit field. Enter the desired information into the Entered: Debit field. Click in the Account field. 22. In this topic. Enter the desired information into the Credit field. Oracle General Ledger automatically converts the entered amounts into your ledger's currency based on the designated conversion rate. 21. Entering Statistical Journals With General Ledger you can enter statistical journals in two ways. Enter the desired information into the Account field. Click in the Credit field. 26. Enter "01-000-5020-0000000". Enter the desired information into the Line field. 18. Enter "10".

Page 24 . 2. 4.Training Guide Oracle EBS R12 General Ledger Step 1. You can use this page to enter or query a batch. Click the Journals: Enter link. Action Begin by navigating to the Enter Journals page. or click the New Batch button or the New Journal button. When you click the Journals: Enter link. Click the vertical scrollbar. Click the General Ledger. Vision Operations (USA) link. 3. the Find Journals page will display.

but the journals are not affected by the currency conversion process. 6.Training Guide Oracle EBS R12 General Ledger Step 5. specifying STAT for the journal currency. If you use the Reporting Currencies option (Journal or Subledger Level). Statistical journal entries do not require balanced debits and credits. You will use the Journals page to enter your journal information. Action Click the New Journal button. statistical journals will be generated for your reporting currencies. Page 25 . or Press [Alt+J].

8. using statistical debit and credit amounts. enter your journal lines. 14. The debits do not need to equal credits for a statistical journal. Click in the Account field. 13. Click in the Conversion: Currency field. Enter "Employee strength per department". 12. Enter "Employee headcount for various departments". Click in the Description field. In the Lines tab. Page 26 . Click in the Line field. Action Enter the desired information into the Journal field. Enter "10". Enter "STAT". 10. Enter the desired information into the Conversion: Currency field. Enter the desired information into the Account field. Enter "01-000-9110-0000000". Enter the desired information into the Line field. 15. Enter the desired information into the Description field. 11. 16. 9.Training Guide Oracle EBS R12 General Ledger Step 7.

23. Action You can enter the statistical quantity for each journal line in the Debit (STAT) and the Credit (STAT) fields. Enter the desired information into the Debit (STAT) field. 20. 27. Autocopying Journal Batches You can create a new journal batch by copying and modifying an existing journal batch. 30. Click in the Line field. Enter the desired information into the Debit (STAT) field. 25. 19. 22. Enter the desired information into the Account field. 24. 29. using Autocopy will copy the entire batch. Click in the Line field. Enter "01-111-9910-0000000". Click the Save button. In this topic. You have completed entering statistical journals using the Enter Journals page. Enter "01-110-9110-0000000". If you have multiple journals contained in a journal batch. 21. Click in the Debit (STAT) field.Training Guide Oracle EBS R12 General Ledger Step 17. 28. Enter the desired information into the Account field. Use Autocopy to copy a journal batch from the Journals window. Click in the Debit (STAT) field. End of Procedure. 26. You cannot copy a single journal in the batch. the Batch window or the Enter Journals window. Click in the Debit (STAT) field. 18. Page 27 . Click in the Line field. Enter the desired information into the Debit (STAT) field. you will autocopy journal batches. Enter "200". Enter "450". Oracle General Ledger automatically displays the unit of measure associated with the natural account segment value for the line. Enter "350".

4.Training Guide Oracle EBS R12 General Ledger Procedure Step 1. Action Begin by navigating to the Enter Journals page. Click the Journals: Enter link. Vision Operations (USA) link. Click the vertical scrollbar. 2. The Find Journals page enables you to search for a journal batch based on specific criteria. 3. Page 28 . Click the General Ledger.

6. New Batch. or Press [Alt+i]. Action Click in the Batch field. In addition. It also enables you to view the batch status. period. Post. source. Tax Batch. category. Review Batch. Click the Find button. 7. 8. use the Enter Journals page to access the Review Journal. and Autocopy windows. Enter "Provisioning of Accrual Expenses". Page 29 . The Enter Journals page displays journals for an existing batch. Enter the desired information into the Batch field. batch name.Training Guide Oracle EBS R12 General Ledger Step 5. and currency for a journal. New Journal.

13. Action Click the Autocopy button. 11. 10. 12.Training Guide Oracle EBS R12 General Ledger Step 9. The Autocopy page enables you copy the batch. Enter "Provisioning of Accrual Expenses for Nov-07". or Press [Alt+O]. You can also review the batch or review the journal before autocopying. Click the OK button. Click the OK button. Page 30 . Enter the desired information into the Batch field.

Click the Requests menu. 15. Action Click the View menu. 16. or Press [Alt+V]. or Press [R]. The Find Requests page enables you to search for the requests you submitted based on specified search criteria. Page 31 .Training Guide Oracle EBS R12 General Ledger Step 14.

You have completed the Autocopying Journal Batches procedure. you must unreserve funds before you can change the batch period. log and output information. Changing a Batch Period If you change the period for an unposted batch. Enter "5179393". Click the Find button. 18. or Press [Alt+i]. If you are using budgetary control. Page 32 . 21.and access the Diagnostics window. General Ledger updates the posting date for each journal entry. 22. 20. drill down to view details. The Requests page enables you to view request status information. and have reserved funds for the batch. 19. Click in the Request ID field. End of Procedure. Enter the desired information into the Request ID field.Training Guide Oracle EBS R12 General Ledger Step 17. Action Click the Specific Requests option.

4. Click the General Ledger. Click the Journals: Enter link.Training Guide Oracle EBS R12 General Ledger In this topic. Click the vertical scrollbar. you will change batch periods. Vision Operations (USA) link. Page 33 . Action Begin by navigating to the Enter Journals page. 2. The Find Journals page enables you to search for journals based on specific search criteria. Procedure Step 1. 3.

Enter the desired information into the Batch field. and New Batch pages. Page 34 . 8. The Enter Journals page enables you to view details of journal entries. Click the Find button. 7. Action Click in the Batch field. Enter "Provisioning of Accrual Expenses".Training Guide Oracle EBS R12 General Ledger Step 5. and access the Review Journal. Review Batch. New Journal. 6. or Press [Alt+i].

all the ledgers within a batch must have the same calendar. Page 35 . and modify a batch. Action Click the Review Batch button. The Batch page enables you to create. or Press [Alt+c]. period type. However.Training Guide Oracle EBS R12 General Ledger Step 9. and chart of accounts. A batch can contain multiple journals. 10. view. each of which can belong to a different ledger.

button. The Change Period page enables you to update the batch period. If the creation date of your journal entry batch is not in the same period as the new batch period. If the original creation date of your journal entry batch is within the new period. Oracle General Ledger assigns either the first or last day of the new period as the new effective date. Action Click the Change Period. depending on which date is closer to the creation date.. or Press [Alt+g].. 12. Oracle General Ledger assigns the creation date as the new effective date. Page 36 .Training Guide Oracle EBS R12 General Ledger Step 11.

In this topic. Entering and Posting Journal Batches You can organize journal entries with common attributes into batches. Click the OK button. and chart of accounts. A batch can contain multiple journals. but all of the ledgers within a batch must have the same calendar. each of which can belong to a different ledger. All journal entries in a batch must share the same period. you will enter and post journal batches. Enter "Sep-07". Action Enter the desired information into the Period: To field. You can create a journal batch for any Open or Future Enterable accounting period. Enter the desired information into the Effective Date: To field. 16. You have completed the Changing a Batch Period procedure.Training Guide Oracle EBS R12 General Ledger Step 13. 15. Click in the Effective Date: To field. but you can only post batches in Open accounting periods. Page 37 . period type. Enter "15-SEP2007". End of Procedure. 14. 17.

2. Vision Operations (USA) link. Click the General Ledger.Training Guide Oracle EBS R12 General Ledger Procedure Step 1. Click the vertical scrollbar. Action Begin by navigating to the Find Journals page. Click the Journals: Enter link. 4. Use the Find Journals page to navigate to the New Batch button to enter journal batches. 3. Page 38 .

The Journals page enables you to enter your journal information for the journal batches. or Press [Alt+B]. Action Click the New Batch button. Page 39 . 6.Training Guide Oracle EBS R12 General Ledger Step 5.

Enter "01-000-1570-0000000". Click in the Entered: Debit field. Action Click in the Journal field. Enter "Training Journal 1". Enter the desired information into the Journal field.Training Guide Oracle EBS R12 General Ledger Step 7. 10. 12. Click in the Account field. Oracle General Ledger automatically increments the numbers for the following lines. 13. Enter "1000". or read and write access to the account's balancing segment value or management segment value. Enter the desired information into the Line field. Your data access set must provide read and write access to the ledger. 8. Page 40 . 11. 9. Enter an account for the journal line. The Lines tab enables you to enter a line number for each journal line to control the sequence in which the journal entry lines appear online and in reports. After you enter the first journal entry line number. Click in the Line field. Enter the desired information into the Account field. Enter the debit amount for the designated account. Enter the desired information into the Debit field. 14. 15. Enter "1".

Click the Post button. Click the Save button. 34. 17. 20. 33. 21. 30. Enter the Credit amount for the designated account. 23. Click in the Credit field. Enter "2000". The Post button enables you to post journal batches to update the account balances of your detail and summary accounts. Enter the desired information into the Debit field. 22. Enter the desired information into the Credit field. Click in the Credit field.Training Guide Oracle EBS R12 General Ledger Step 16. 31. Enter "4". 29. Action Click in the Line field. 32. Enter the desired information into the Account field. Enter the desired information into the Account field. 18. Enter "01-520-5310-0000000". Click in the Account field. Enter "2000". Enter the desired information into the Line field. Enter "01-000-1410-0000000". Enter "1000". 19. Enter the desired information into the Line field. Click in the Debit field. 27. Page 41 . 25. Click in the Account field. Enter the desired information into the Account field. Click in the Account field. Enter the desired information into the Credit field. Click in the Line field. 24. Enter "01-000-1110-0000000". 26. 28. Enter "2". Click in the Line field. or Press [Alt+P].

or Press [Alt+O]. Action Click the OK button. bad debt expense. Procedure Page 42 . you will create the recurring journal entries and use them for each subsequent accounting period you generate.Training Guide Oracle EBS R12 General Ledger Step 35. 36. Creating Recurring Journal Entries You can use recurring journal entries to define automatic consolidating and eliminating entries. intercompany debt. and periodic accruals. Recurring journal entries examples include. In this topic. You have completed the Entering and Posting Journal Batches procedure. End of Procedure.

Training Guide Oracle EBS R12 General Ledger Step 1. Use the Define Recurring Journal Entries page to define the recurring journal entries that you want to use later. 4. Action Click the Recurring link. Action Begin by navigating to Define Recurring Entries page. Page 43 . Click the vertical scrollbar. Step 3. Vision Operations (USA) link. 2. Click the General Ledger.

Enter the desired information into the Recurring Batch: Description field. 10. Enter "Adjustment".Training Guide Oracle EBS R12 General Ledger Step 5. Click in the Journal field. Enter "DBI COGS Adjustment". 7. Enter the desired information into the Category field. 14. Action Click in the Recurring Batch: Batch field. The Currency field is used to convert foreign currency recurring journals. Click in the Recurring Batch: Description field. Enter the desired information into the Recurring Batch: Batch field. 8. Click in the Journal Entry: Effective From Date field. 11. Enter "DBI COGs Adjustments". Enter "To adjust COGS for DBI Reports". Click in the Category field. 13. 9. Page 44 . Enter the desired information into the Journal field. 12. 6.

After you generate skeleton journal entries. Enter the desired information into the Journal Entry: Effective From Date field. Enter "27-NOV-2007".Training Guide Oracle EBS R12 General Ledger Step 15. Click the Save button. Enter the desired information into the Journal Entry: Effective To Date field. Click in the Journal Entry: Effective To Date field. Enter "01-Dec-2007". Procedure Page 45 . 16. but have different posting amounts. Creating Skeleton Journal Entries Create skeleton journal entries for journal entries that affect the same accounts each period. You have created a recurring journal entry. edit the unposted journal batch using the Enter Journals page and enter the debit and credit amounts for the journal lines. 19. End of Procedure. 18. In this topic. you will create skeleton journal entries. Action Enter a range of Effective Dates that includes only those periods for which you want the recurring journal entry to be used. 17.

The Define Recurring Journal Formula page enables you to enter or query the batch name and the journal entry name for creating a skeleton journal entry. 4. Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Step 1. Click the General Ledger. 2. Click the vertical scrollbar. Action Begin by navigating to the Define Recurring Journal Formula page. 3. Click the Recurring link. Page 46 .

Click the Lines button. The Journal Entry Lines page enables you to enter a line number to set the order of your recurring journal entry lines. or Press [Alt+n]. Enter the journal entry name.Training Guide Oracle EBS R12 General Ledger Step 5. Enter the desired information into the Category field. Enter "Adjustment". 10. Click in the Journal field. 9. Enter "Training Recurring Journal 1". 6. 12. Enter the batch name. Action Click in the Recurring Batch: Batch field. Page 47 . 11. 8. Click in the Category field. Enter the desired information into the Recurring Batch: Batch field. Enter the desired information into the Journal field. 7. Enter "Training".

Enter the desired information into the Account field. Enter "RENT EXPENSE". Enter the Account you want General Ledger to update when you generate and post your recurring journals. Enter the desired information into the Line field. Enter the desired information into the Line Description field. 16. Page 48 . Enter "1". 14. Action Click in the Line field.Training Guide Oracle EBS R12 General Ledger Step 13. 15. 17. Enter "01-000-7420-0000000". Click in the Account field.

Action Click the Save button. Changing a Recurring Journal Entry If the recurring journal entry does not have security enabled. However. you will change the recurring journal entry information. if the recurring journal entry has security enabled. In this topic. 19. you can modify the recurring journal entry.Training Guide Oracle EBS R12 General Ledger Step 18. End of Procedure. You have completed the Creating Skeleton Journal Entries procedure. or Press [S]. Procedure Page 49 . you can only modify recurring journal entries for which you have modify privileges through your definition access sets.

4. Use the Define Recurring Journal Formula page to query the name of the recurring journal formula batch that you want to change. Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Step 1. Action Begin by navigating to the Define Recurring Journal Formula page. 3. Page 50 . Click the Journals: Define: Recurring link. Click the vertical scrollbar. 2. Click the General Ledger.

8. or Press [Alt+n]. Use the Source Batches page to search and select the batch that you want to change. Page 51 . Click the Lines button.. 10. 6. 11.Training Guide Oracle EBS R12 General Ledger Step 5. 7. Click the OK button. Action Click the Find. 9. Use the Find Recurring Batches page to query and select the name of the recurring journal entry you want to change. or Press [Alt+O]. Click the Recurring Expenses Journal list item. button. Use the Journal Entry Lines page to review or change the recurring journal entry lines..

Action Enter the information to edit the recurring journal lines. 13. Enter the desired information into the Formula: Amount field. Page 52 . Enter "100".Training Guide Oracle EBS R12 General Ledger Step 12. Click in the Formula: Amount field.

Training Guide Oracle EBS R12 General Ledger Step 14. You must have read-only or read and write access to the ledger and the balancing segment value or management segment value used in the recurring journal formula to generate recurring journals. to validate your recurring journal batch before running the generation program for any average balancing processing violations with the calculation effective date or average balance usage. After generating the formulas. In this topic. Action Click the Save button. you can review or edit the recurring journal batches before posting them. End of Procedure. you will review the recurring journal batches. Reviewing Recurring Journal Batches You must generate recurring journals to create unposted journal entries from the recurring journal formulas you defined. You have changed the recurring journal entry information. Page 53 . you can set the profile option to GL: Number of Formulas to Validate for each Recurring Journal Batch. 15. When you generate recurring journals from the recurring journal definition or from the Generate Recurring Journals page for average daily balance ledgers.

Action Begin by navigating to the Find Journals page.Training Guide Oracle EBS R12 General Ledger Procedure Step 1. 2. General Ledger displays search results in either the Journal Entry Inquiry or Enter Journals page. Page 54 . Use the Find Journals page to find journal batches and journal entries. Vision Operations (USA) link. 3. 5. Click the vertical scrollbar. Click the General Ledger. Click the vertical scrollbar. 4. Click the Inquiry: Journal link.

9. Use the Journal Entry Inquiry page to review the batch or journal entry information. or Press [Alt+i]. Action Click in the Batch field.Training Guide Oracle EBS R12 General Ledger Step 6. Enter the desired information into the Batch field. Enter "Training Recurring Journal 01". 8. Click the Find button. 7. You can also perform a journal entry inquiry by clicking the Request button. Page 55 .

and the line details within that journal entry. or Press [Alt+c]. 11. Use the Batch page to review detailed information of a batch. a journal entry within that batch. Action Click the Review Batch button. Page 56 .Training Guide Oracle EBS R12 General Ledger Step 10.

Training Guide Oracle EBS R12 General Ledger Step 12. or encumbrance journal batches. Posting Journals Post journal batches to update the account balances of your detail and summary accounts. End of Procedure. Action Click the Journals button. 15. 13. 14. you will post journals. budget. or Press [Alt+J]. In this topic. You can post actual. You have reviewed the recurring journal batches. Page 57 . Click the Close button. Use the Journals page to view journal and subledger transaction information as balanced accounting entries.

Training Guide Oracle EBS R12 General Ledger Procedure Step 1. Click the vertical scrollbar. 2. 3. Action Begin by navigating to the Post Journals page. 4. Vision Operations (USA) link. Page 58 . Click the General Ledger. Click the Journals: Post link. The Find Journal Batches page enables you to find journal batches based on specific search criteria.

6. Click the Find button. 8. The Post Journals page enables you to view and post the batch. Enter the desired information into the Period field. Page 59 . Action Click in the Period field.Training Guide Oracle EBS R12 General Ledger Step 5. Enter "Oct-07". 7. or Press [Alt+i].

Click the Post button. Click the OK button.Training Guide Oracle EBS R12 General Ledger Step 9. 11. Page 60 . Click the Selected for Posting option. Action Click the Selected for Posting option. or Press [Alt+O]. or Press [Alt+P]. 12. 10.

or Press [Alt+V]. 15. or Press [R]. Click the Requests menu. Page 61 .Training Guide Oracle EBS R12 General Ledger Step 13. The Find Requests page enables you to search for requests based on specific search criteria. Action Click the View menu. 14.

and to access the View Details. 18. Enter the desired information into the Request ID field. The Requests page enables you to view details of your request search. 17. and View Log pages. Enter "5176773". or Press [Alt+i]. Diagnostics. Click in the Request ID field. Click the Find button. View Output. Action Click the Specific Requests option. 19. 20. Page 62 .Training Guide Oracle EBS R12 General Ledger Step 16.

you will copy a journal batch using the Autocopy function in the Define Recurring Journal Formula page. or Press [Alt+p]. 23. End of Procedure. 22.Training Guide Oracle EBS R12 General Ledger Step 21. Copying Entries from an Existing Recurring Journal Batch You can create a new recurring journal formula batch quickly by copying and modifying an existing recurring journal formula batch. Action Click the View Output button. Page 63 . In this procedure. Review the Posting Validation Report to assure your journals were properly posted. You have completed the Posting Journals procedure.

2. 3. Click the vertical scrollbar. Click the Journals: Define: Recurring link. Action Begin by navigating to the Define Recurring Journal Formula page. Click the General Ledger. Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Procedure Step 1. Page 64 .

Enter "Training Recurring Journal 01". you can optionally select the Enable Security checkbox to apply Definition Access Set security to your recurring journal formula. Enter the desired information into the Recurring Batch: Batch field. you can create recurring journal formula batches for single reporting currencies or multiple reporting currencies. Action Click in the Recurring Batch: Batch field. you must have read or read and write access to the ledger and balancing segment value or management segment value to generate recurring journals. 6. calendar. When you generate the recurring journal formula batches. If you use reporting currencies (journal or subledger level). Though not selected for this procedure. Page 65 .Training Guide Oracle EBS R12 General Ledger Step 4. and period type as the data access set of your current responsibility. 7. Step 5. you can create or copy recurring journal formula batches which include ledgers that have the same chart of accounts. Action In the Define Recurring Journal Formula page.

or Press [Alt+S]. Click the Submit button.. Page 66 . Click the OK button.Training Guide Oracle EBS R12 General Ledger Step 8. or Press [Alt+O]. or Press [Alt+G]. button. 9. or Press [Alt+A]. 10.. 12. Click the Training Recurring Journal 1 list item. 11. Click the Generate button. Action Click the AutoCopy.

Action Click in the Period field. or Press [Alt+O]. Click the OK button. Enter "Dec-06". You also have added security through data access sets because you can only run the closing journals programs against ledgers you have full read and write access to through your data access set. Procedure Page 67 . 16. depending on country reporting requirements. Oracle General Ledger enables you to create actual closing journals for year-end and other closing periods. or Press [Alt+S]. generally accepted accounting practices in a country. If your organization has multiple legal entities. you can create closing journals for multiple ledgers simultaneously with ledger sets. These closing entries apply to both the income statement and balance sheet. In this procedure. Auditable closing procedures vary considerably. 15. you use the Journals page to enter a year-end closing journal entry. Entering a Year-End Closing Journal Entry Many organizations follow specific procedures to generate special journal entries to close and open fiscal years. End of Procedure. Click the Submit button. 17.Training Guide Oracle EBS R12 General Ledger Step 13. Enter the desired information into the Period field. You have completed the Copying Entries from an Existing Recurring Journal Batch procedure. 14. and organization business needs.

2.Training Guide Oracle EBS R12 General Ledger Step 1. Page 68 . Vision Operations (USA) link. Click the General Ledger. Click the vertical scrollbar. Action Begin by navigating to the Journals page. Click the Journals: Enter link. 3.

or Press [Alt+J]. In the last adjusting period of the fiscal year you want to close. you should: • Run the Create Income Statement Closing Journals process to transfer income statement year-end account balances of your revenue and expense accounts to the retained earnings account. 5. 7. • Set up the first day of the new fiscal year as an adjusting period. • Post your adjustments and closing entries in the adjusting period. • Run the Create Balance Sheet Closing Journals process to close and zero out the year-to-date balances of all balance sheet accounts: assets. and owner's equity. • Ensure the period you are closing is an Open period. Action Click the New Journal button. Before you process year-end closing journals. you should: • Set up the last day of the fiscal year as an adjusting period. 6. Use the Journals page to enter a journal entry. liabilities. • Complete your routine accounting before the last day of the year.Training Guide Oracle EBS R12 General Ledger Step 4. Page 69 . • Define your ledger set if you plan to submit the closing journals programs for multiple ledgers simultaneously.

Enter the desired information into the Category field.Training Guide Oracle EBS R12 General Ledger Step 8. you are closing actual journals. Enter "Year End Close". For more information about closing journals. Click in the Category field. Action In the first adjusting period of your new fiscal year. Enter the desired information into the Journal field. Note: When closing journals. Enter "Dec-2007". 11. Click in the Period field. You cannot close budget or encumbrance balances. Enter "Training 2007 Year End Close Journal". 13. you should: • Run the Open Period program to open the first period of the new year. Step 9. 12. 10. • Reverse and post the balance sheet closing journals to reopen those balances. Page 70 . Enter the desired information into the Period field. Action Click in the Journal field. see the Oracle General Ledger User's Guide. 14.

The journal entry lines specify the accounts to update with the recurring journals. You have completed the Creating Year-End Closing Journal Entry procedure. 27. Enter the desired information into the Line field. Click in the Line field. Click in the Credit field. Creating Standard Recurring Journal Entry Lines You can define an unlimited number of journal entry lines for each recurring journal entry. Enter "01-000-1570-0000000". Each line also contains the amount to post to the designated account. 21. 28. Enter "1". 25. Action Click in the Effective Date field. 19. 22. Enter the desired information into the Debit field. Enter "50000". Click in the Account field. 16. Click in the Line field. End of Procedure. Procedure Page 71 . 23. Enter "50000". Click in the Debit field. Enter the desired information into the Account field. Enter the desired information into the Account field. you will use the Define Recurring Journal Formula page to enter recurring journal lines for a journal batch. Enter the desired information into the Credit field. 20. Enter "31-Dec-2007". Click the Save button. 24. or a formula to calculate the journal amounts. 17. In this procedure.Training Guide Oracle EBS R12 General Ledger Step 15. 18. Enter the desired information into the Effective Date field. Enter "01-000-1110-0000000". 26.

Vision Operations (USA) link. 4.Training Guide Oracle EBS R12 General Ledger Step 1. Click the Journals: Define: Recurring link. Use the Define Recurring Journal Formula page to define a recurring journal entry. Click the vertical scrollbar. 2. Page 72 . Action Begin by navigating to the Define Recurring Journal Formula page. 3. Click the General Ledger.

. You can indicate an automatic offsetting line for your recurring journal entry by entering the line number 9999. Click the OK button. 6. Page 73 . Click the Lines button. 8.. See the Oracle General Ledger User's Guide for more information regarding automatic formatting. or Press [Alt+O]. button. The number you enter in the Line field sets the order of your recurring journal entry lines. 7. or Press [Alt+n]. Action Click the Find.Training Guide Oracle EBS R12 General Ledger Step 5.

Enter "1". Enter "2". Click in the Account field. Action Click in the Line field. 11. 17. 15. . When entering formula information. You can use standard. Enter the desired information into the Account field. You enter a step number in the Step field to specify the order in which you want to process the steps in your formula. you enter the account you want Oracle General Ledger to update when you generate and post your recurring journals. note that there are two types of factors associated with formula entries you can use: • A fixed amount • A specific account. Page 74 Click in the Step field. In the Account field.Training Guide Oracle EBS R12 General Ledger Step 9. or average balances in your formula lines. 13. end-of-day. Each formula can contain an unlimited number of steps. Enter the desired information into the Line field. Enter the desired information into the Formula: Step Number field. 16. Enter "01-000-1120-0000000". 12. 10. 14.

19. If you eliminate all your errors. 22. In this topic. Enter "01-0001120-0000-000". the error status and error number do not change until you post the batch. Procedure Page 75 . Click in the Account field. you will correct batch posting errors. 21.Training Guide Oracle EBS R12 General Ledger Step 18. 23. Click the Save button. You have completed the Creating Standard Recurring Journal Entry Lines procedure. Correcting Batch Posting Errors You need read and write access to the ledger or read and write access to all the balancing segment values or management segment values in the journal batch to make corrections to the journal batch. Action Click in the Amount field. End of Procedure. 20. Enter "1500". Enter the desired information into the Amount field. Enter the desired information into the Formula: Account field. When you correct the error. the status changes to Posted after the batch is successfully posted.

The Find Journal Batches page enables you to find journal batches based on specific search criteria.Training Guide Oracle EBS R12 General Ledger Step 1. Click the General Ledger. Vision Operations (USA) link. Action Begin by navigating to the Post Journals page. 2. Click the Journals: Post link. Click the vertical scrollbar. 3. Page 76 . 4.

10. Enter "Oct-07". Page 77 . 9. 8. or Press [Alt+i].Training Guide Oracle EBS R12 General Ledger Step 5. Click in the Batch field. 7. Click the Find button. Enter "Purchase of Assets : Furniture and Vehicles". The Post Journals page enables you to view and post the batch. Enter the desired information into the Period field. Action Click in the Period field. 6. Enter the desired information into the Batch field.

13. or Press [Alt+P]. Click the OK button. or Press [Alt+O]. Page 78 . Click the Post button.Training Guide Oracle EBS R12 General Ledger Step 11. 12. Action Click the Selected for Posting option.

16. Page 79 . or Press [Alt+V].Training Guide Oracle EBS R12 General Ledger Step 14. Action Click the View menu. 15. Click the Requests menu. The Find Requests page enables you to search for requests based on specific search criteria. or Press [R].

Enter "5176815".Training Guide Oracle EBS R12 General Ledger Step 17. Click in the Request ID field. 18. 21. Action Click the Specific Requests option. Enter the desired information into the Request ID field. 20. and you can also access the View Details. View Output. or Press [Alt+i]. 19. Diagnostics. Page 80 . The Requests page enables you to view details your request. and View Log pages. Click the Find button.

Action Click the View Output button. or Press [Alt+p]. 23.Training Guide Oracle EBS R12 General Ledger Step 22. Page 81 . The output is generated in a webpage.

Action Click the Close button.Training Guide Oracle EBS R12 General Ledger Step 24. Page 82 .

Action Click the File menu. Page 83 . or Press [C]. 26.Training Guide Oracle EBS R12 General Ledger Step 25. or Press [Alt+F]. Click the Close Form menu.

or Press [Alt+F]. or Press [C]. Click the Close Form menu. Action Click the File menu. Page 84 .Training Guide Oracle EBS R12 General Ledger Step 27. 28.

Page 85 . or Press [Alt+O]. The Find Journals page enables you to search for journals based on specific search criteria. 30. or Press [Alt+O]. 32. Action Click the Open button. 31.Training Guide Oracle EBS R12 General Ledger Step 29. Click the Open button. Notice the Journals section is expanded.

Page 86 . Enter "Purchase of Assets : Furniture and Vehicles". 34. Click the Find button. The Enter Journals page enables you to view details of journal entries. or Press [Alt+i].Training Guide Oracle EBS R12 General Ledger Step 33. New Journal. Review Batch. Action Enter the desired information into the Batch field. New Batch pages. and access the Review Journal. 35.

Action Click the Review Journal button. but you can only post batches in Open accounting periods.Training Guide Oracle EBS R12 General Ledger Step 36. You can create a journal batch for any Open or Future Enterable accounting period. The Journals page enables you to enter all journal entries in a batch in the same period. or Press [Alt+u]. 37. Page 87 .

41. 44. 43. 40. 42. 39. Click the Post button.Training Guide Oracle EBS R12 General Ledger Step 38. or Press [Alt+V]. Click the OK button. Click the View menu. Action Click in the Control Total field. or Press [Alt+O]. Enter "20000". Click the Requests menu. Enter the desired information into the Control Total field. or Press [Alt+P]. Click the Save button. Page 88 .

Action Click the Specific Requests option. Enter "5176819". Enter the desired information into the Request ID field. 46. 47. or Press [Alt+i]. Step 45. Click in the Request ID field. 48. Click the Find button. Page 89 .Training Guide Oracle EBS R12 General Ledger Step Action or Press [R].

AutoPost priorities include combinations of ledger or ledger set. journal category. Action Click the View Output button. Page 90 . run the AutoPost program to select and post any journal batches that meet the criteria defined by the criteria set. 50.Training Guide Oracle EBS R12 General Ledger Step 49. You have completed the Correcting Batch Posting Errors procedure. and period. or Press [Alt+p]. Posting Journal Batches Automatically (AutoPost) You can automatically post journal batches that meet specific criteria that you defined in an AutoPost criteria set. You can define multiple criteria sets that include a range of journal effective dates and multiple AutoPost priorities. Once you define an AutoPost criteria set. You can also schedule the AutoPost program to run at specific times and submission intervals. balance type. journal source. you will post journal batches automatically. In this topic. End of Procedure.

Page 91 . The AutoPost page enables you to define an AutoPost criteria set and run the AutoPost program to select. You can also schedule the AutoPost program to run at specific times and submission intervals. Click the vertical scrollbar. 2. Action Begin by navigating to the Autopost page. Click the Setup: Journal: AutoPost link. 5. 4. Click the vertical scrollbar. Click the General Ledger.Training Guide Oracle EBS R12 General Ledger Procedure Step 1. 3. Vision Operations (USA) link. and post any journal batches that meet the criteria defined by the criteria set.

13. Enter "Manual". 12. Enter the desired information into the Description field. Click in the Description field. 14.Training Guide Oracle EBS R12 General Ledger Step 6. Click in the Source field. 8. Enter the desired information into the Criteria Set field. 15. Enter the desired information into the Ledger/Ledger Set field. Enter the desired information into the Source field. Enter "Criteria Set where Journal Source is Manual". Enter "Vision Operations (USA)". 11. 7. Enter "1". Click in the Ledger/Ledger Set field. Page 92 . Click in the Category field. Enter "Criteria Set : Source : Manual". Action Click in the Criteria Set field. Click in the Priority field. Enter the desired information into the Priority field. 10. 9. 16.

or Press [R].Training Guide Oracle EBS R12 General Ledger Step 17. or Press [Alt+V]. Enter "Adjustment". 18. 24. Click the Submit button. Click the Save button. 19. or Press [Alt+u]. Click the Requests menu. 22. Action Enter the desired information into the Category field. 21. or Press [Alt+O]. 20. Page 93 . Click the View menu. 23. Enter the desired information into the Period field. 25. Click the OK button. Enter "Sep-07". Click in the Period field. The Find Requests page enables you to search for requests based on specific search criteria.

Training Guide Oracle EBS R12 General Ledger Step 26. or Press [Alt+i]. and to access the View Details. and View Log pages. 28. Page 94 . The Requests page enables you to view details of your request. Action Click the Specific Requests option. View Output. Enter "5176854". 30. Click the Find button. Enter the desired information into the Request ID field. 27. 29. Click in the Request ID field. Diagnostics.

a reversal effective date to a journal entry if you want to generate a reversing entry from the Enter Journals page. you will reverse journals. Assign a reversal period and. In this topic. you cannot reverse batches and journals that you have already reversed. errors. Reversing Journals Use reversing journal entries to reverse accruals. Page 95 . or Press [Alt+p]. Action Click the View Output button. or later from the Reverse Journals page. even after the journal is posted. You can enter a reversal period and effective date at any time. However.Training Guide Oracle EBS R12 General Ledger Step 31. even if you have not assigned a reversal period and effective date. 32. estimates. if average balances is enabled. You can also reverse a journal or batch from the Enter Journals page. or temporary adjustments and reclassifications. End of Procedure. You have completed the Posting Journal Batches Automatically (AutoPost) procedure.

Click the Journals: Enter link. 2. Click the vertical scrollbar. 3.Training Guide Oracle EBS R12 General Ledger Procedure Step 1. Action Begin by navigating to Journal Entry page. Use the Find Journals page to search for an existing or an unposted journal. 4. Page 96 . Vision Operations (USA) link. Click the General Ledger.

6. Page 97 . Enter "Accrued Expenses 02DEC-2007 23:01:21".Training Guide Oracle EBS R12 General Ledger Step 5. Enter the desired information into the Batch field. or Press [Alt+i]. Click the Find button. 7. Action Click in the Batch field.

9.Training Guide Oracle EBS R12 General Ledger Step 8. Use the Review Journal page to review the journal entry information and reverse the journal entry period. Page 98 . or Press [Alt+u]. Action Click the Review Journal button.

Enter the desired information into the Reverse: Period field. you must also enter the effective date. 14. 15. or Press [Alt+R]. Click the OK button. Enter the Period for the reversing entry. Page 99 . Enter "Nov-07". or Press [Alt+Y].Training Guide Oracle EBS R12 General Ledger Step 10. 11. 13. Action Click in the Reverse: Period field. If the average balances option is enabled. Click the Reverse button. 12. Click the OK button. or Press [Alt+O]. Click the Yes button.

18. Click the Requests menu. Click in the Request ID field. 20. or Press [R]. Click the View menu. Action Click the Specific Requests option. 17. Step 19. Page 100 .Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+O]. 16. or Press [Alt+V]. Use the Find Requests page to search and view the requests that you have submitted.

You have reversed journals. Also. a reversal effective date. End of Procedure. you will generate reversing journal batches. if average balances are enabled. Enter the desired information into the Request ID field. Procedure Page 101 . 23.Training Guide Oracle EBS R12 General Ledger Step 21. the unreversed journals must have an assigned reversing effective date. You can reverse a single journal or an entire batch from the Enter Journals page. The unreversed journals must have an assigned reversing period and reversal method. or you can use the Reverse Journals page to reverse any unreversed journals. Action Enter the Request ID that you have submitted. Click the Find button. if average balances are enabled. or Press [Alt+i]. In this topic. 22. Generating Reversing Journal Batches You can generate reversing entries from the Enter Journals page. Enter "5177803". You can even reverse a journal entry or batch if you have not assigned it a reversal period and.

Use the Find Journals page to search for an existing or an unposted journal. Click the General Ledger. Page 102 . 3. Action Begin by navigating to Reverse Journals page. Click the Generate: Reversal link. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step 1. Vision Operations (USA) link. 4. 2.

Enter the desired information into the Ledger field. Enter the desired information into the Batch field. 9. or Press [Alt+i]. Click in the Batch field. Enter "Expense Provisioning". 10. Action Click in the Ledger field. Page 103 . Enter "Vision Operations (USA)". You must post the journal in the ledger before you can reverse the journal. Click the Find button. 8. 6. 7.Training Guide Oracle EBS R12 General Ledger Step 5. Use the Reverse Journals page to generate unposted reversal batches for each entry.

Click the OK button.Training Guide Oracle EBS R12 General Ledger Step 11. 13. or Press [Alt+O]. Click the Reverse button. Click the Selected for Reversal option. 12. or Press [Alt+R]. Page 104 . Click the Selected for Reversal option. Use the Reverse button to generate unposted reversal batches for each entry. Action Select the batch you want to reverse. 14.

Use the Find Requests page to search and view the requests that you have submitted. Action Click the View menu. 17.Training Guide Oracle EBS R12 General Ledger Step 15. Page 105 . 16. or Press [R]. or Press [Alt+V]. Click the Requests menu.

Training Guide Oracle EBS R12 General Ledger Step 18. Enter "5177841". 20. Enter the desired information into the Request ID field. Enter the Request ID that you have submitted. Action Click the Specific Requests option. Click the Find button. Page 106 . or Press [Alt+i]. 19.

.Training Guide Oracle EBS R12 General Ledger Step 21.. button. Page 107 . Action Click the Find.

In this procedure. Click the Find button. Enter the desired information into the Request ID field. 25. You can enable reconciliation either for natural account segment values or for complete accounting code combinations. such as a VAT control account. 24. Page 108 . or Press [Alt+i]. You have generated reversing journal batches. Enabling Journal Line Reconciliation General Ledger Entry Reconciliation enables you reconcile transactions in General Ledger accounts that should balance to zero. End of Procedure.Training Guide Oracle EBS R12 General Ledger Step 22. you will use the Accounting Setup Manager page to enable journal line reconciliation. Enter "5177842". Action Click in the Request ID field. 23.

Vision Operations (USA) link. Click the Accounting Setups link. you can search and review the accounting options for the ledgers defined in your organization. 2. In the Accounting Setup Manager page. Page 109 . Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Procedure Step 1. 4. Click the vertical scrollbar. Action Begin by navigating to the Accounting Setup Manager page. Click the General Ledger. 3. 5.

8. Enter "Vision Belgium". Click the Update Accounting Options button.Training Guide Oracle EBS R12 General Ledger Step 6. 9. Click the Go button. Action Click in the Search criteria field. Page 110 . Enter the desired information into the Search criteria field. 7.

Action Click the Update button. Page 111 .Training Guide Oracle EBS R12 General Ledger Step 10.

Training Guide Oracle EBS R12 General Ledger Step 11. Action Click the Next button. Page 112 .

or manually in the reconciliation Lines window. When the balance for a group of transactions is zero. Action Click the Next button. you can selectively cross-reference transactions in Oracle General Ledger with each other by entering reconciliation reference information at the journal line level. Page 113 . You can perform account reconciliation automatically with the General Ledger Automatic Reconciliation report. 13.Training Guide Oracle EBS R12 General Ledger Step 12. you can mark the transactions as reconciled. With General Ledger Entry Reconciliation.

In this topic. You have completed the Enabling Journal Line Reconciliation procedure. End of Procedure. Action Click the Enable Journal Reconciliation option. Alternatively. 15. Entering Reconciliation References You can enter a reconciliation reference for a journal line with an account that has reconciliation enabled. you will enter reconciliation references. Page 114 . Use the Reconciliation Reference column in the Journals page to enter reconciliation references. 16. use the Reconciliation Reference at the journal header level under the Other Information tab in the Journals page to apply the same reference to all journal lines that include a reconciliation account.Training Guide Oracle EBS R12 General Ledger Step 14. You can also import reconciliation references from Subledger Accounting. Enter the same reconciliation reference for all the transactions that you want to group together in one reconciliation. Click the Finish button.

Click the vertical scrollbar. Use the Find Journals page to search for an existing. Action Begin by navigating to Journal Entry page. Page 115 . 4. 2. Click the New Journals button to open a enter journal. 3. unposted journal and click the Review Journals button. Click the General Ledger. The Journals page appears. Vision Operations (USA) link. Click the Journals: Enter link.Training Guide Oracle EBS R12 General Ledger Procedure Step 1.

or Press [Alt+J]. 6. Page 116 .Training Guide Oracle EBS R12 General Ledger Step 5. Action Click the New Journal button. Use the Journals New page to query or enter the journal lines that you want.

10.Training Guide Oracle EBS R12 General Ledger Step 7. Enter "10". 8. Click in the Description field. Enter "15000". Action Enter the desired information into the Journal field. 17. Enter "Assets Purchased but not capitalized. Page 117 . Click in the Line field. 12. 15. 16. Click in the Debit field. Click the horizontal scrollbar. 14. 11. Enter "Assets Purchased Not Capitalized". Click in the Account field. temporarily booked in Assets clearing acc". Enter "01-000-1970-0000000". Enter the desired information into the Description field. 9. Enter the desired information into the Line field. Enter the desired information into the Account field. 13. Click in the Reconciliation Reference field. Enter the desired information into the Debit field.

Enter the desired information into the Reconciliation Reference field. For example. Click the Save button. 25. and Budget Formulas according to a schedule you define. 24. AutoAllocation sets. MassBudgets. You have entered reconciliation references. In this topic. Click the horizontal scrollbar. Click in the Line field.Training Guide Oracle EBS R12 General Ledger Step 18. 23. Enter the desired information into the Credit field. 20. Using Automatic Journal Scheduling Automatic Journal Scheduling lets you generate Recurring Journals. Enter "ABC". Procedure Page 118 . MassAllocations. Enter "01-000-1110-0000000". you can schedule the same journal and allocation sets to be generated every month as part of your month-end closing procedures. Enter the desired information into the Account field. 19. End of Procedure. Enter "15000". 22. Click in the Credit field. 21. Action Enter the value in the Reconciliation Reference field to assign to all lines in the Journal Entry that are for reconciliation accounts. you will use automatic journal scheduling.

Vision Operations (USA) link. 4. Click the Journals: Define: Recurring link. Action Begin by navigating to the Define Recurring Journal Formula page. 3. You can also create recurring journal formulas to create allocation entries. Click the vertical scrollbar. 2. Click the General Ledger. The Define Recurring Journal Formula page enables you to define recurring journal formula for transactions that have a common format or that you enter frequently. Page 119 .Training Guide Oracle EBS R12 General Ledger Step 1.

Click the Query By Example list. Page 120 . or Press [Alt+V].Training Guide Oracle EBS R12 General Ledger Step 5. Click the View menu. Click the Run menu. Enter the desired information into the Recurring Batch: Batch field. 11. Action Click the View menu. 9.Provision". Click the Enter menu. 7. 8. Enter "Rent Expenses . or Press [Alt+V]. 6. or Press [E]. Click the Query By Example list. 10.

Click the Generate button. 16. 14.Training Guide Oracle EBS R12 General Ledger Step Action or Press [R]. or Press [Alt+G]. or Press [Alt+h]. The Recurring Journal Parameters page enables you to enter parameters for recurring journals. 13. Enter "Oct-07". Enter the desired information into the Period field. Step 15. Click the Schedule button. Page 121 . Action Click in the Period field. 12.

view. or Press [Alt+d]. and other details of the request you want to submit... 20. Action Click the Schedule. Action Click the Schedule button. The Schedule page enables you to create. or Press [Alt+c]. Step 19. Page 122 . parameters. language. button. The Submit Request page enables you to enter the name.Training Guide Oracle EBS R12 General Ledger Step 17. and modify the schedule to run the request. 18.

22. Action Click the On Specific Days option. Page 123 . or Press [Alt+O]. 24. Enter the desired information into the End At field. 23. Click in the End At field.Training Guide Oracle EBS R12 General Ledger Step 21. Enter "10-DEC-2008 23:00:00". Click the OK button.

26. Page 124 . Action Click the Submit button. Click the OK button. or Press [Alt+O]. or Press [Alt+m].Training Guide Oracle EBS R12 General Ledger Step 25.

Training Guide Oracle EBS R12 General Ledger Step 27. 29. or Press [R]. Page 125 . Action Click the View menu. or Press [Alt+V]. 28. The Find Requests page enables you to search for requests based on specific search criteria. Click the Requests menu.

34. Click the Find button. Enter the desired information into the Request ID field. Page 126 . Action Click the Specific Requests option. 31. 33. and View Log pages. Diagnostics. Enter "5179684". 32. and access the View Details. or Press [Alt+i]. The Requests page enables you to view details of your request.Training Guide Oracle EBS R12 General Ledger Step 30. View Output. Click in the Request ID field.

button. End of Procedure.Training Guide Oracle EBS R12 General Ledger Step 35.. you will use the Enter Journals page to enter journal lines and add an attachment.. Procedure Page 127 . or Press [Alt+s]. you can attach spreadsheets to journal entries to support how the values for a journal were derived. In this procedure. and can be viewed with the journal in the Enter Journals page. such as images and spreadsheets to General Ledger data. For example. You have completed the Using Automatic Journal Scheduling procedure. The attachment will be linked to the journal entry. Action Click the View Details. 36. Adding Attachments to a Journal Entry The Attachments feature enables you to link objects.

2. Action Begin by navigating to the Enter Journals page. Click the vertical scrollbar. Click the Journals: Enter link. Page 128 .Training Guide Oracle EBS R12 General Ledger Step 1.

Action Click the New Journal button. or Press [Alt+J].Training Guide Oracle EBS R12 General Ledger Step 3. One type of edit is to add an attachment to the journal entry. Page 129 . 4. Use the Journals page to edit journal entries.

Page 130 . Action Click in the Line field. 6. Enter the desired information into the Account field. 13. Click in the Account field. Note: This procedure assumes that you already entered the journal header information. 10. 14. Click in the Credit field.00". Enter "10".Training Guide Oracle EBS R12 General Ledger Step 5. Enter "01-130-1110-0000000". Enter "01-000-2225-0000000". 12. 8. 15. Enter the desired information into the Account field. Enter "500. the Attachments button is disabled. Click in the Account field. Click in the Line field. 11. 9. Enter the desired information into the Line field. 7. Enter the desired information into the Debit field. When you are actively updating journal lines.

category. Before you add an attachment. button. Enter "450.. Click the OK button. 23. Click the Post button. 17. or Press [Alt+P]. Click the Yes button. 21. or description. you can specify a document sequence number. you use the Source tab to add the attachment. Click the Attachments. 22. 18. or Press [Alt+Y].Training Guide Oracle EBS R12 General Ledger Step 16. Page 131 . 19. or Press [Alt+O].00". or Press [Alt+Y]. After you specify the attachment details. 20.. Click the Yes button. In the Attachments page. you must post any active journal lines. Action Enter the desired information into the Credit field.

Enter the desired information into the Data Type field. 26. 25. Enter the desired information into the Category field. Enter "10". Click in the Data Type field. Click the Source tab. Action Enter the desired information into the Sequence field. You use the File Upload page to select the file you want to attach. 27. 28. 31. Enter "File". the system automatically opens the File Upload page. Enter "Journal". Click in the Category field. 29. Click in the File or URL field. When you click the File or URL field in the Attachments page.Training Guide Oracle EBS R12 General Ledger Step 24. Page 132 . 30.

. Click the Browse.Training Guide Oracle EBS R12 General Ledger Step 32. Action Browse and select the file you want to attach.. button. Page 133 .

Page 134 .Training Guide Oracle EBS R12 General Ledger Step 33. 34. The Confirmation page verifies that your document has been uploaded successfully. Action Click the Submit button.

Training Guide Oracle EBS R12 General Ledger Step 35. or Press [Alt+Y]. reserve. you will check or reserve funds for a journal batch. Action Click the Yes button. 37. Procedure Page 135 . You have completed the Adding Attachments to a Journal Entry procedure. Checking or Reserving Funds for a Journal Batch If you are using budgetary control. or unreserve funds for individual journal entries or a journal batch. you can check. whether you perform the fund check or reservation at the journal or batch level. End of Procedure. 36. Your attachment name displays in the File or URL field. In this topic. Funds are checked or reserved for the entire batch.

Action Begin by navigating to the Enter Journals page. 3. Click the vertical scrollbar. Vision Operations (USA) link. 2.Training Guide Oracle EBS R12 General Ledger Step 1. 4. The Find Journals page enables you to search for journals based on specific search criteria. Click the Journals: Enter link. Page 136 . Click the General Ledger.

or Press [Alt+B]. 6. period type. A batch can contain multiple journals. Action Click the New Batch button. each of which can belong to a different ledger. all the ledgers within a batch must have the same calendar. Page 137 . and chart of accounts. and modify a batch. view. The Batch page enables you to create. However.Training Guide Oracle EBS R12 General Ledger Step 5.

or Press [Alt+J]. You can create a journal batch for any Open or Future Enterable accounting period. The Journals page enables you to enter all journal entries in a batch in the same period. Enter "Sep-07". 11. 8. Enter the desired information into the Period field.Training Guide Oracle EBS R12 General Ledger Step 7. Click in the Period field. 10. 9. Page 138 . Action Enter the desired information into the Batch field. Click the Journals button. but you can only post batches in Open accounting periods. Enter "Health & Welfare Expenses for Sep-07".

Enter the desired information into the Account field. 18. Enter "Health & Welfare Expenses for Sep-07". Click in the Line field. Enter the desired information into the Account field. Click in the Description field. 15. 19. 20. Enter "01-760-6140-0000000". 16. 17.Training Guide Oracle EBS R12 General Ledger Step 12. 14. Enter the desired information into the Line field. Click in the Debit field. Click in the Line field. Enter "Health & Welfare Expenses". Enter "01-760-2410-0000000". Enter the desired information into the Description field. Enter the desired information into the Debit field. 13. 21. Page 139 . Click in the Account field. 22. Action Enter the desired information into the Journal field. Enter "10". Enter "10000".

or Press [Alt+O]. Action Click in the Credit field. Click the Check Funds button. Click in the Line field. 25. Enter the desired information into the Credit field. The Note page indicates that your transaction has passed a funds check. Page 140 . Click the Save button. Click the OK button. or Press [Alt+k]. 26. Enter "10000". 28. 29. 24.Training Guide Oracle EBS R12 General Ledger Step 23. 27.

or Press [Alt+O]. Action Click the Reserve Funds button. 33. Page 141 . The Note page indicates that your transaction has passed funds reservation. or Press [Alt+n]. You have completed the Checking or Reserving Funds for a Journal Batch procedure. 31.Training Guide Oracle EBS R12 General Ledger Step 30. Click the OK button. 32. End of Procedure.

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subledger detail. Procedure Page 143 . Performing Account Inquiries You can perform an account inquiry to view actual. reviewing budget balances in a master budget inquiry. budget inquiries. journal and subledger transaction information. • Drill down to subledger detail. You can also compute variances between two balance types. • View T-Accounts. You can also view journal entries that comprise your account balances and drill down Subledger Accounting and subledger transactions. In this topic. you will be able to: • Perform account inquiries. You can also view account balances for multiple ledgers. you will perform an account inquiry. journal entry inquiries. Upon completion of this lesson. for both summary and detail accounts when querying on balances for a specific ledger. • Perform journal entry inquiries. • Perform budget inquiries.Training Guide Oracle EBS R12 General Ledger Online Inquiries Online Inquiries includes information on account inquiries. and processing consolidated balance inquiries. • Process consolidated balance inquiries. budget. viewing T-Accounts. • Review budget balances in a master budget inquiry. and encumbrance account balances for summary and detail accounts.

Training Guide Oracle EBS R12 General Ledger Step 1. Action Begin by navigating to the Account Inquiry page. Click the vertical scrollbar. Click the vertical scrollbar. Page 144 . 4. 3. Vision Operations (USA) link. Click the Inquiry: Account link. Click the General Ledger. 2.

Double-click the Account list item. Page 145 .Training Guide Oracle EBS R12 General Ledger Step 5. budget. 6. The Account Inquiry page enables you to perform an account inquiry to view actual. 7. Action Double-click the Inquiry list item. and encumbrance account balances for summary and detail accounts.

Page 146 . Enter the desired information into the Accounting Periods: From field.Training Guide Oracle EBS R12 General Ledger Step 8. Click in the Accounting Periods: To field. Click in the Name field. 13. • Statistical to only view balances entered using the Statistical currency. Specify the currency type to include in the inquiry using: • Total to view the cumulative ledger currency balances. Enter the desired information into the Accounting Periods: To field. 9. • Entered and specify a currency in the Entered field to only view balances that were entered in a specific currency. 11. 10. Your data access set must provide read access to at least one balancing segment value or management segment value to view balances for a ledger. Enter "Jan-03". 12. 14. Enter the desired information into the Name field. Action Specify a ledger or a reporting currency. Enter "Dec03". Click in the Accounting Periods: From field. Enter "Vision Operations (USA)".

Action Click the Entered list item.Training Guide Oracle EBS R12 General Ledger Step 15. Action Click the Currency Option list. Step 16. Page 147 .

20. Enter "03".Training Guide Oracle EBS R12 General Ledger Step 17. 24. Action Click in the Entered field. 23. 25. Enter the desired information into the Entered field. The Find Accounts page enables you to search for an account. or Press [Alt+O]. 22. Page 148 . Enter "USD". 21. 18. Click in the Accounts: Drilldown Record Indicator field. or Press [Alt+J]. 19. Click the Show Journal Details button. Click in the Company: Low field. The Journals page displays the journal entry activity for the current account based on your inquiry criteria. Click the OK button. Enter the desired information into the Company: Low field.

Training Guide
Oracle EBS R12 General Ledger

Step 26.

Action Click the Drilldown button. or Press [Alt+D].

27.

The Consolidation Drilldown page displays information about the subsidiary balance that was consolidated to the parent.

Page 149

Training Guide
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Step 28.

Action Click the Close button.

Page 150

Training Guide
Oracle EBS R12 General Ledger

Step 29.

Action Click the Show Full Journal button. or Press [Alt+J].

Page 151

Training Guide
Oracle EBS R12 General Ledger

Step 30.

Action Click the Close button.

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Training Guide
Oracle EBS R12 General Ledger

Step 31.

Action Click the Detail Balances button. or Press [Alt+B].

32. 33.

The Detail Balances page displays the detail balances for the selected journal. Click the Summary Balances button. or Press [Alt+S].

34. 35.

The Summary Balances page displays the summary accounts into which the detail account rolls up. Click the Close button.

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Step 36. 37.

Action Click the Close button. You have completed the Performing Account Inquiries procedure. End of Procedure.

Performing Journal Entry Inquiries
You can perform an inquiry using the Find Journals page to obtain information about actual, budget, or encumbrance journal entry batches for a ledger. In this topic, you will perform journal entry inquiries.

Procedure

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Step 1. 2.

Action Begin by navigating to the Find Journals page. Click the vertical scrollbar. Click the General Ledger, Vision Operations (USA) link.

Page 155

Training Guide
Oracle EBS R12 General Ledger

Step 3.

Action Click the vertical scrollbar.

Page 156

Training Guide
Oracle EBS R12 General Ledger

Step 4. 5.

Action Click the Inquiry: Journal link. Use the Find Journals page to find journal batches and journal entries. General Ledger displays search results in either the Journal Entry Inquiry or Enter Journals page, depending on how you navigated to the Find Journals page. Your search results include information about actual, budget, or encumbrance journal entry batches for a ledger.

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Training Guide
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Step 6. 7.

Action Click in the Batch field. Click the Find button. or Press [Alt+i].

8.

The Journal Entry Inquiry page displays journal batches or journals that meet your query criteria in the Find Journals page.

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Step 9. 10.

Action Click in the Batch Status field. Click the Review Journal button. or Press [Alt+u].

11.

The Journals page displays detailed information about the selected journal.

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Step 12.

Action Click the Close button.

Page 160

Action Click the Review Batch button. Page 161 . The Batch page displays detailed information on the selected batch in the Journal Entry Inquiry page. 14.Training Guide Oracle EBS R12 General Ledger Step 13. or Press [Alt+c].

Click the Journals button.Training Guide Oracle EBS R12 General Ledger Step 15. Action You can click Journals to go back to the Journals page. Page 162 . or Press [Alt+J].

Action Click the Close button.Training Guide Oracle EBS R12 General Ledger Step 16. Page 163 .

Training Guide Oracle EBS R12 General Ledger Step 17. Page 164 . Action Click the Close button.

Training Guide Oracle EBS R12 General Ledger Step 18. you can drill down to view transaction-level detail if the transactions originated in an Oracle subledger application that uses Oracle Subledger Accounting (SLA). You have completed the Performing Journal Entry Inquiries procedure. In this topic. you will drill down to subledger details. End of Procedure. Procedure Page 165 . 19. Action Click the Close button. Drilling Down to Subledger Details When you perform an account or journal inquiry in General Ledger.

Click the Inquiry:Acct Analysis-Drilldown link. 5. Click the vertical scrollbar. Page 166 . Click the vertical scrollbar. Click the General Ledger. The Account Balances page enables you to search and view account balances in the ledgers. 4. 2.Training Guide Oracle EBS R12 General Ledger Step 1. 3. Action Begin by navigating to the Account Balances page. Vision Operations (USA) link.

Action Click in the Account From field. Page 167 .Training Guide Oracle EBS R12 General Ledger Step 6.

Training Guide Oracle EBS R12 General Ledger Step 7. Page 168 . Enter "01-000-11100000-000". Action Enter the desired information into the Account From field.

Action Click in the Account To field.Training Guide Oracle EBS R12 General Ledger Step 8. Page 169 .

Enter "01-000-11100000-000". Page 170 . Action Enter the desired information into the Account To field.Training Guide Oracle EBS R12 General Ledger Step 9.

Action Click the Currency Type list.Training Guide Oracle EBS R12 General Ledger Step 10. Page 171 .

Page 172 .Training Guide Oracle EBS R12 General Ledger Step 11. Action Click the Entered list item.

Action Click in the Currency field.Training Guide Oracle EBS R12 General Ledger Step 12. Page 173 .

Action Enter the desired information into the Currency field. Enter "USD".Training Guide Oracle EBS R12 General Ledger Step 13. Page 174 .

Page 175 .Training Guide Oracle EBS R12 General Ledger Step 14. Action Click in the Period From field.

Training Guide Oracle EBS R12 General Ledger Step 15. Enter "Sep-07". Page 176 . Action Enter the desired information into the Period From field.

Training Guide Oracle EBS R12 General Ledger Step 16. Action Click in the Period To field. Page 177 .

Page 178 .Training Guide Oracle EBS R12 General Ledger Step 17. Enter "Dec-07". Action Enter the desired information into the Period To field.

Page 179 . Action Click the Go button.Training Guide Oracle EBS R12 General Ledger Step 18.

878. Action Click the 7. All the journal entries display for the account you specified.Training Guide Oracle EBS R12 General Ledger Step 19. Page 180 . 20.350.08 link.

Training Guide Oracle EBS R12 General Ledger Step 21. Page 181 . Action Click the vertical scrollbar.

Training Guide Oracle EBS R12 General Ledger Step 22. Page 182 . Action Click the Return to Account Balances link.

Page 183 . Click the Summary Accounts button.Training Guide Oracle EBS R12 General Ledger Step 23. Action You can view a summary of the accounts in the selected ledger.

Training Guide Oracle EBS R12 General Ledger Step 24. Page 184 . Action Click the 01-000-1000-T-T link.

Page 185 . Action Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step 25.

Action Click the Return to Summary Balances link.Training Guide Oracle EBS R12 General Ledger Step 26. Page 186 .

the net activity for the entry. You can also choose to view journals or subledger accounting entries as an activity summary report. The page displays information such as the account.T-accounts can be accessed from General Ledger. displayed in the T Accounts page. T-accounts can also be accessed by an account inquiry. Action Click the Return to Account Balances link. The system displays information such as the account. displayed in the Activity Summary page. Page 187 . 28. Journals. End of Procedure. Viewing T-Accounts Use the T Accounts page to view General Ledger journals or subledger accounting entries in a graphical T-account format. you will view T-Accounts using the T Accounts page. You have completed the Drilling Down to Subledger Details procedure. the activity detail. In this topic. the Enter Journals.Training Guide Oracle EBS R12 General Ledger Step 27. and Journal Entry Inquiry pages. and the account balance. by first drilling down to the Journals page. the net activity for the entry. and the account balance.

Training Guide Oracle EBS R12 General Ledger Procedure Step 1. Click the vertical scrollbar. 4. 5. The Find Journals page enables you to find journal batches and journal entries. General Ledger displays search results in either the Journal Entry Inquiry or Enter Journals page. depending on your navigation to the Find Journals page. Click the Inquiry: Journal link. Vision Operations (USA) link. Page 188 . 2. Action Begin by navigating to the Journals Entry Inquiry page. 3. Click the vertical scrollbar. Click the General Ledger.

8. Action Click in the Batch field. 7. or Press [Alt+i]. The Journal Entry Inquiry page displays journal batches and journal entries. Click the Find button. Page 189 .Training Guide Oracle EBS R12 General Ledger Step 6.

Click the Review Journal button. Action Click in the Batch Status field. or Press [Alt+u]. 10.Training Guide Oracle EBS R12 General Ledger Step 9. 11. The Journals page displays detailed information about the selected journal. Page 190 .

the activity detail. The T Accounts page displays General Ledger journals or subledger accounting entries in a graphical T-account format..Training Guide Oracle EBS R12 General Ledger Step 12. button. the net activity for the entry.. or Press [Alt+c]. and the account balance. Page 191 . The system displays information such as the account. Action Click the T Accounts. 13.

Training Guide Oracle EBS R12 General Ledger Step 14. Page 192 . and the account balances for journal or subledger entries. The Activity Summary page displays information such as the account. or Press [Alt+m]. 15. the net activity for the entry. Action Click the Activity Summary button.

For example.Training Guide Oracle EBS R12 General Ledger Step 16. You can click the Options button and specify the default page that will open the next time you want to view T-accounts. you can view T-Accounts by full accounting flexfield or by segment. 17. Action Click the Close button. Page 193 . 18. You can also choose whether account balances should be displayed. The Options page enables you to specify the display options and the default window that will open the next time you view T-accounts.

you can drill down from summary balances to detail account balances. General Ledger compares summary balances between your master and detail budgets. End of Procedure. In this topic. Action Click the Close button. and then to budget journal details. In addition. Procedure Page 194 .Training Guide Oracle EBS R12 General Ledger Step 19. you will perform a budget inquiry. Performing Budget Inquiries You can perform online inquiries about your master and detail budgets. You have completed the Viewing T-Accounts procedure. 20. and checks for budget variances and violations.

4. Click the General Ledger. Click the Inquiry: Budget link. Action Begin by navigating to the Budget Inquiry page. 5. The Budget Inquiry page enables you to perform online inquiries about your master and detail budgets. 2. Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Step 1. Page 195 . Click the vertical scrollbar. Click the vertical scrollbar. 3.

Enter the desired information into the Budget field. you must enter a budget which has at least one open budget year. Click in the Ledger field. 12. 13. Enter the desired information into the Accounting Periods: From field. 11. However. You can enter a master budget. Page 196 . Click in the Accounting Periods: From field. Enter the desired information into the Accounting Periods: To field.Training Guide Oracle EBS R12 General Ledger Step 6. or a budget not associated with a master-detail relationship. Action Enter the Ledger and Budget you want to review. Enter the desired information into the Ledger field. detail budget. 8. 9. 7. 10. Enter "Bis Corporate". Click in the Summary Accounts drop-down field. Enter "Dec01". Click in the Accounting Periods: To field. 14. Enter "Jan-01". Click in the Budget field. Enter "Vision Operations (USA)".

Enter "01". or Press [Alt+O]. or Press [Alt+B].Training Guide Oracle EBS R12 General Ledger Step 15. Click in the Summary Accounts field. 21. 19. Click in the Company: Low field. Click the Show Balances button. 16. Action The Find Accounts page enables you to search for an account. 18. Page 197 . 17. 20. The Budget Balances page displays summary balances for the master budget. Click the OK button. Enter the desired information into the Company: Low field.

In this topic.Training Guide Oracle EBS R12 General Ledger Step 22. End of Procedure. Procedure Page 198 . Action Click the Close button. Reviewing Budget Balance in a Master Budget When you perform an inquiry on a master budget. or show only those periods for which the sum of the detail budget balances exceeds the master budget balance. 23. you will review budget balances in a master budget. you can view summary balances for the master budget and drill down to the detail balances. You can also see master and detail budgets together. You have completed the Performing Budget Inquiries procedure.

5. 4. The Budget Inquiry page enables you to review the budget balances. Enter "Vision Operations (USA)". Step 6. Click the Inquiry: Budget link. Click the vertical scrollbar. Click the vertical scrollbar. 2. 8. 7. Enter your budget inquiry criteria. Click the General Ledger. Enter the desired information into the Ledger field. 3. Page 199 . specifying a master budget. Click in the Budget field. Action Click in the Ledger field.Training Guide Oracle EBS R12 General Ledger Step 1. Vision Operations (USA) link. Action Begin by navigating to the Budget Inquiry page.

10. 12. 11. The Budget Balances page displays the period-to-date (PTD) Master Balance for every period in the inquiry range. Enter "Jan-01". or Press [Alt+O]. Click the Show Balances button. The Find Accounts page enables you to search for your account. Click in the Company: Low field. Enter "01". 14. Click in the Summary Accounts drop-down field. 20. 13. for the master budget and summary account you specified. Click in the Accounting Periods: From field. 21. Enter the desired information into the Accounting Periods: From field. Action Enter the desired information into the Budget field. 17. Enter "Bis Corporate". or Press [Alt+B]. 18. Enter the desired information into the Accounting Periods: To field.Training Guide Oracle EBS R12 General Ledger Step 9. 19. Click in the Accounting Periods: To field. Enter "Dec01". Click the OK button. Page 200 . Click in the Summary Accounts field. Enter the desired information into the Company: Low field. 16. 15.

26. 23. Click the Detail Accounts button to review the budget balances for the detail accounts that roll up into the summary account for the selected period.Training Guide Oracle EBS R12 General Ledger Step 22. or Press [Alt+D]. Page 201 . You have completed the Reviewing Budget Balance in a Master Budget procedure. 24. End of Procedure. Click the Close button. 25. Action Click in the Period field. Click the Detail Accounts button. or Press [Alt+S]. Click the Summary Balances button.

Procedure Step 1. Action Begin by navigating to the Account Inquiry page. you will perform consolidated balance inquiries. Click the vertical scrollbar. Click the vertical scrollbar. you can drill down to account balances. In this topic. 4. Click the Inquiry: Account link. Click the General Ledger. subsidiary ledger entries and details. subsidiary ledger. 2. 3. Page 202 . Vision Operations (USA) link. review consolidation journal entries and review subsidiary account balances.Training Guide Oracle EBS R12 General Ledger Processing Consolidated Balance Inquiries From your consolidated parent ledger.

budget. 7. Page 203 . Action Double-click the Inquiry list item. The Account Inquiry page enables you to perform an account inquiry to view actual. and encumbrance account balances for summary and detail accounts. Double-click the Account list item.Training Guide Oracle EBS R12 General Ledger Step 5. 6.

11. 10. 9.Training Guide Oracle EBS R12 General Ledger Step 8. Enter "Dec03". Click in the Accounting Periods: To field. Enter the desired information into the Accounting Periods: From field. Enter "Jan-03". Click the Currency Option list. 12. Page 204 . Action Click in the Accounting Periods: From field. Enter the desired information into the Accounting Periods: To field.

Action Click the Entered list item.Training Guide Oracle EBS R12 General Ledger Step 13. Page 205 .

Click in the Accounts: Drilldown Record Indicator field. Click the OK button. or Press [Alt+O]. 16. Action Click in the Entered field. 21. 17. 18. Click in the Company: Low field. Enter "03".Training Guide Oracle EBS R12 General Ledger Step 14. or Press [Alt+J]. Choose the Show Journal Details button to drill down to the Journals page. 19. Enter the desired information into the Entered field. Enter "USD". Enter the desired information into the Company: Low field. Page 206 . 20. The Find Accounts page enables you to search for an account. 15. Click the Show Journal Details button.

Step 23. 26. Action The Journals page displays the journal entry activity for the current account based on your inquiry criteria. You have completed the Processing Consolidated Balance Inquiries procedure. End of Procedure. Page 207 . Click the Close button. or Press [Alt+B]. 25. The Detail Balances page displays the detail balance for the selected journal entry.Training Guide Oracle EBS R12 General Ledger Step 22. 24. Action Click the Detail Balances button.

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You can create budget hierarchies by assigning lower-level budgets to a master budget. • Assign a budget period. Procedure Page 209 . Upon completion of this lesson. In this topic. Defining Budgets The Define Budgets page enables you to create a budget to represent a collection of estimated amounts for a range of accounting periods. you will be able to: • Define budgets. This enables you to track budgeted amounts against your control budget. management. and budget periods. you will define budgets. You can use AutoCopy to create a new budget from an existing budget.Training Guide Oracle EBS R12 General Ledger Defining Budgets Defining Budgets includes information budget creation. • Copy budget amounts from an existing budget. • Open a budget period.

You will not be able to create budgets if you only have read access to the ledger or read and write access to just a portion of its balancing segment values or management segment values. 7. Click the Budget: Define: Budget link. Click the vertical scrollbar. Click the General Ledger. 5. Page 210 . The Define Budget page enables you to create or copy budgets if your data access set provides read and write access to the ledger and all of its balancing segment values or management segment values. Action Click in the Budget field. BUDGET". 2.R. Action Begin by navigating to the Define Budget page.Training Guide Oracle EBS R12 General Ledger Step 1. Enter "H. 4. 3. Step 6. Enter the desired information into the Budget field. Click the vertical scrollbar. Vision Operations (USA) link.

15. Enter "Jan07". Click the Save button. Enter the desired information into the Status field. 13. Enter the desired information into the Description field. Enter "Human Resources Department budget". 16. You can create budget hierarchies by assigning lower-level budgets to a master budget. Click in the Budget Periods: First field. Click in the Budget Periods: Last field. In this topic. 17. Enter "Open". Enter the desired information into the Budget Periods: Last field.Training Guide Oracle EBS R12 General Ledger Step 8. Action Click in the Description field. 9. Enter "Sep07". 10. you will assign budget periods. Procedure Page 211 . You have completed the Defining Budgets procedure. Click in the Status field. You can use AutoCopy to create a new budget from an existing budget. End of Procedure. Assigning Budget Periods Create a budget to represent a collection of estimated amounts for a range of accounting periods. 11. Enter the desired information into the Budget Periods: First field. 12. This enables you to track budgeted amounts against your control budget. 14.

2. 3. Click the Budgets: Define: Budget link. you cannot change the first period. Action Begin by navigating to the Define Budgets page. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step 1. In the Define Budget page. Page 212 . enter the first period of your budget. Once you save the budget.

Click the Save button. Click in the Budget Periods: First field. Page 213 . Click in the Status field. 5. Your budget can include up to sixty periods per year. Enter the desired information into the Budget Periods: First field. Enter "Jan06". Enter "Dec10". 12. Enter the desired information into the Budget Periods: Last field. 11. Enter "CORPORATE". Enter "5 Year". 7. Click in the Description field. and can span an unlimited number of fiscal years.Training Guide Oracle EBS R12 General Ledger Step 4. Enter "Open". Enter the last period for your budget. Enter the desired information into the Description field. Action Enter the desired information into the Budget field. 13. Enter the desired information into the Status field. 6. 8. 10. 9. Click in the Budget Periods: Last field.

Action Begin by navigating to the Define Budget page. Opening a Budget Period Budget periods must be opened before data can be input and analyzed for defined budget. In this topic you will learn how to open a budget period using the Define Budget page. Procedure Step 1. 2. Click the General Ledger. End of Procedure. Page 214 . Click the vertical scrollbar. Click the vertical scrollbar. Vision Operations (USA) link. Action You have completed the Assigning Budget Periods procedure. 3.Training Guide Oracle EBS R12 General Ledger Step 14.

Click in the Budget field. Click the Query By Example menu. Step 6. 5. Action Click the Budgets : Define : Budget link. 7. 8. or Press [Alt+V]. Page 215 . Enter the desired information into the Budget field. 10.Training Guide Oracle EBS R12 General Ledger Step 4. Action Click the View menu. Click the Enter menu. Enter "H.R. Budget". Use the Define Budget page to define and open budget periods. 9. or Press [E].

Action Click the View menu. Page 216 . 18. 15. Click the Requests menu. or Press [Alt+V]. Click the Run menu. 13. or Press [R]. Click the OK button. 16. or Press [Alt+O]. Click the Query By Example menu. 17. or Press [Alt+O]. Click the Yes button. 12. 19. Click the View menu. The Find Requests page enables you to search for the requests you submitted based on specified search criteria. 14. or Press [R]. Click the Open Next Year button. or Press [Alt+V].Training Guide Oracle EBS R12 General Ledger Step 11. or Press [Alt+Y].

Click in the Request ID field. 22. Page 217 . You can only copy budget amounts if you have read and write access to the ledger and all of its balancing segment values or management segment values as defined by your data access set. or Press [Alt+i]. 23. Enter the desired information into the Request ID field. 24. Action Click the Specific Requests option. Enter "5175005". End of Procedure. You have completed the Opening a Budget Period procedure. In this topic. 21. Copying Budget Amounts from a Budget The Define Budget page enables you to use Autocopy to copy budget amounts to a new budget from an already existing budget. you will copy budget amounts from a budget. Click the Find button.Training Guide Oracle EBS R12 General Ledger Step 20.

2. 4. Click the Budgets: Define: Budget link. The Define Budget page enables you to create or copy budgets if your data access set provides read and write access to the ledger and all of its balancing segment values or management segment values. Page 218 . Vision Operations (USA) link. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Procedure Step 1. 3. You will not be able to create budgets if you only have read access to the ledger or read and write access to just a portion of its balancing segment values or management segment values. Action Begin by navigating to the Define Budget page. Click the General Ledger. Click the vertical scrollbar. 5.

Enter the desired information into the Budget Periods: First field. Enter the desired information into the Description field. Click in the Status field. 9. Click in the Budget Periods: Last field. 10. Enter "Dec03". 13. 15. Page 219 . Enter the desired information into the Budget field. 12. Action Click in the Budget field. 8. Enter the desired information into the Budget Periods: Last field. Enter "CORPORATE 2003".Training Guide Oracle EBS R12 General Ledger Step 6. Enter "Jan03". 14. Click in the Budget Periods: First field. 11. Enter "Open". Enter "Auto copying budget amounts from existing budget". Enter the desired information into the Status field. 7. Click in the Description field.

21. Click the Yes button. or Press [R]. Click the Requests menu. Click the View menu.. or Press [Alt+O]. 19. 20. button. or Press [Alt+A].Training Guide Oracle EBS R12 General Ledger Step 16. Click the CORPORATE 2002 list item. or Press [Alt+Y]. 22. 17. 18. Action Click the AutoCopy. or Press [Alt+V]. Click the OK button. The Find Requests page enables you to search for the requests you submitted based on specified search criteria.. Page 220 .

24. Enter the desired information into the Request ID field. and access the Diagnostics page. 28. You have completed the Copying Budget Amounts From a Budget procedure. or Press [Alt+i]. drill down to view details. 27. Click the Find button. log and output information. Page 221 . 26.Training Guide Oracle EBS R12 General Ledger Step 23. Enter "5175018". 25. Action Click the Specific Requests option. The Requests page enables you to view request status information. End of Procedure. Click in the Request ID field.

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you will define a budget organization using the Define Budget Organization page. view. you will be able to: • Assign account ranges • Define and manage budget organizations • Define passwords • Define individual accounts Defining Budget Organizations You can use the Define Budget Organization page to define budget organizations or update existing budget organizations. Upon completion of this lesson. password protection for the organization. You can optionally.define definition access sets and assign them to Responsibilities if you want to secure use. and defining new budget organizations. Before you define a budget organization you must define your ledger using Accounting Setup Manager. or modify access to your Budget Organization. assigning account ranges. In this topic. Procedure Page 223 .and assign your ledger to an Accounting Setup that has a status of Confirmed using Accounting Setup Manager.Training Guide Oracle EBS R12 General Ledger Managing Budget Organizations Managing Budget Organizations enables you to add or change individual accounts.

Select the responsibility General Ledger.Training Guide Oracle EBS R12 General Ledger Step 1. This all-inclusive budget organization is useful if you want one budget organization for budgeting to all accounts. 5. Vision Operations(USA). but may want to add them later. Click the vertical scrollbar. Vision Operations (USA) link. You can review. 4. you can define an "All" budget organization that contains all the Accounting Flexfields from all the budget organizations you define. assign. Click the Budgets: Define: Organization link. Page 224 . 2. or if you do not currently need specialized budget organizations. Use the Define Budget Organization page to define budget organizations or update existing budget organizations. If you have defined at least one budget organization. Click the General Ledger. Click the vertical scrollbar. Action Begin by navigating to the Define Budget Organization page. delete or copy ranges of Accounting Flexfields to your budget organizations. 3.

Enter the desired information into the Organization field.Training Guide Oracle EBS R12 General Ledger Step 6. enter a unique name in the Organization field.R. Click in the Description field. You can use this sequence to change the order of your account segments on the Enter Budget Amounts and Enter Budget Journals pages. If you have defined at least one budget organization. 9. Enter the desired information into the Description field. You can specify the display sequence in the Display Sequence field for your account segments. 8. you can create a budget organization named "All" that automatically includes all accounts that are assigned to any budget organization. Click in the Display Sequence field. Enter "H. Organization". Page 225 . Budget organization names must be unique for a ledger. Enter "Human Resources Budget Organization". 7. 10. Action Click in the Organization field. To define a new budget organization that includes only specific ranges of accounts.

budget journals. 19. or Press [Alt+O]. Enter "1". for each segment. enter a unique sequence number from 1 to n.Training Guide Oracle EBS R12 General Ledger Step 11. Enter "5". Click the Save button. You can calculate budget formulas and mass budget journals. Procedure Page 226 . Click the OK button. 23. Action In the Display Sequence page. Enter the desired information into the Company field. 21. upload budget amounts. Click in the Product field. Enter the desired information into the Sub-Account field. 18. 14. Enter "3". Click in the Sub-Account field. Click in the Account field. 12. Enter the desired information into the Department field. you will learn to assign account ranges to budget organizations. Enter "4". Enter "2". Click in the Department field. 20. where n is the number of segments in your account. End of Procedure. 13. Assigning Account Ranges to Budget Organizations You can enter budget amounts. 15. Enter the desired information into the Account field. 17. 22. and transfer budget amounts in any currency. Enter the desired information into the Product field. In this topic. 16. You have completed defining a budget organization using the Define Budget Organization page.

Training Guide Oracle EBS R12 General Ledger Step 1. 5. 3. Click the Budgets: Define: Organization link. You can review. Click the vertical scrollbar. 4. Use this window to define budget organizations or update existing budget organizations. Page 227 . delete or copy ranges of Accounting Flexfields to your budget organizations. Click the General Ledger. 2. Action Begin by navigating to the Define Budget Organization page. Vision Operations (USA) link. You must define at least one budget organization before you can enter budget amounts. then assigning appropriate accounts to that organization. assign. The Define Budget Organization page enables you to specify accounts by defining a budget organization. Click the vertical scrollbar.

Click the View menu. or Press [Alt+V]. Page 228 . Action Click the View menu.Training Guide Oracle EBS R12 General Ledger Step 6. Organization". 12. Point to the Query By Example menu. Click the Enter menu. Enter "H.R. 10. Click the Run menu. 9. Enter the desired information into the Organization field. Point to the Query By Example menu. 8. or Press [E]. 11. or Press [Alt+V]. 7.

Enter the desired information into the Company: Low field. 16. Click the Ranges button. 14. Action Enter the desired information into the Line field. Enter "01". Enter "10". 18. 13.Training Guide Oracle EBS R12 General Ledger Step Action or Press [R]. Enter "760". Page 229 . Click in the Department: Low field. Step 15. The Operations Accounting Flex page enables you to enter specified accounts within the designated account range. or Press [Alt+R]. The Account Ranges page contains ranges of accounts that make up the budget. Enter the desired information into the Department: Low field. 19. 17. 20. Click in the Accounts: Low field.

25. Click the OK button. Click the Save button. Click the OK button. 27. Enter the desired information into the Product: Low field. or Press [R]. Action Click in the Account: Low field. 28. 22. Enter the desired information into the Account: High field. or Press [Alt+V].Training Guide Oracle EBS R12 General Ledger Step 21. The Find Requests page enables you to search for the requests you submitted based on specified search criteria. Enter "6175". 29. Enter "000". or Press [Alt+O]. Click the View menu. Enter "6100". Click the Requests menu. 31. or Press [Alt+O]. Click in the Product: Low field. Page 230 . 32. 30. Enter "0000". 26. Enter the desired information into the Sub-Account: Low field. Enter the desired information into the Account: Low field. 24. 23.

Enter "5175080". Enter the desired information into the Request ID field. or Press [Alt+i]. drill down to view details. Page 231 . 34. The Requests page enables you to view request status information. and access the Diagnostics window. 37. Action Click the Specific Requests option. 36. Click in the Request ID field.Training Guide Oracle EBS R12 General Ledger Step 33. Click the Find button. log and output information. 35.

Protecting a Budget Organization with a Password By assigning passwords to different budget organizations within your enterprise. Page 232 . End of Procedure. In this topic. When a budget organization has password protection. you will protect a budget organization with a password using the Define Budget Organization page. You have completed the Assigning Account Ranges to Budget Organizations procedure. or changing budget information for any account within that budget organization. 39. entering. you must enter the password before reviewing. you can distribute budgeting responsibilities among your various organization managers. Action Click the View Output button.Training Guide Oracle EBS R12 General Ledger Step 38. or Press [Alt+p].

4.Training Guide Oracle EBS R12 General Ledger Procedure Step 1. The Define Budget Organization page enables you to define an organization. 3. Click the vertical scrollbar. Click the General Ledger. Vision Operations (USA) link. Action Begin by navigating to the Define Budget Organization page. 5. Page 233 . 2. Click the vertical scrollbar. Click the Budgets: Define: Organization link.

Page 234 . Enter the desired information into the Organization field. 10. 8. 7. Click the Query By Example list. Enter "H. Action Click in the Organization field. or Press [E]. 9. Click the Enter menu. 11. or Press [Alt+V]. Click the View menu.R. Organization". Click the Query By Example list. or Press [Alt+V].Training Guide Oracle EBS R12 General Ledger Step 6. Click the View menu. 12.

Page 235 . Click the OK button. Action Click the Run menu. 18. 14. Enter "welcome". Click the Set Password button. Action Enter the desired information into the New Password field. or Press [Alt+S]. Enter "welcome".Training Guide Oracle EBS R12 General Ledger Step 13. Enter the desired information into the New Password field. 16. 17. or Press [R]. Step 15. Click the OK button.

or you can temporarily delete accounts from the budget organization. Adding or Changing Individual Accounts You can display each account within a specific range you assigned to your budget organization. In this topic. You have completed the Protecting a Budget Organization with a Password procedure. Action Click the Save button. You can add new accounts to your budget organization that fall within the designated range. End of Procedure. General Ledger sorts the accounts in ascending order by ordering segment value. Procedure Page 236 . 20.Training Guide Oracle EBS R12 General Ledger Step 19. you will learn to add or change individual accounts.

Click the vertical scrollbar. delete or copy ranges of Accounting Flexfields to your budget organizations. Page 237 . Click the vertical scrollbar. The Define Budget Organization page enables you to specify accounts by defining a budget organization. Click the Organization link. 5. 4. Click the General Ledger.Training Guide Oracle EBS R12 General Ledger Step 1. assign. Action Begin by navigating to the Define Budget Organization page. then assigning appropriate accounts to that organization. 3. Vision Operations (USA) link. You must define at least one budget organization before you can enter budget amounts. You can review. 2. Use this window to define budget organizations or update existing budget organizations.

12. or Press [E]. Click the View menu. Organization". Action Click in the Organization field. 8. Enter "H. Enter the desired information into the Organization field. Point to the Query By Example menu. Point to the Query By Example menu. or Press [Alt+V]. 9. 11.R.Training Guide Oracle EBS R12 General Ledger Step 6. Click the View menu. 10. 7. or Press [Alt+V]. Page 238 . Click the Enter menu.

Training Guide Oracle EBS R12 General Ledger Step 13. or Press [R]. The Account Ranges page contains ranges of accounts that make up the budget. 14. 17. or Press [Alt+a]. Click the Ranges button. Step 16. 15. Action Click the Run menu. and transfer budget amounts in any currency. Action Click the Range Assignments button. or Press [Alt+R]. Page 239 . The Account Assignments page enables you to assign. upload.

Action Click in the Account field. Page 240 . 20. End of Procedure. Enter the desired information into the Account field. Click the Save button. You have completed the Adding or Changing Individual Accounts procedure. 21. Enter "01-760-6165-0000000". 19.Training Guide Oracle EBS R12 General Ledger Step 18.

• Change a budget formula entry. and changing a budget formula entry. prior period or same period last year. you will create a budget formula entry using the Define Budget Formula page. and period-to-date or year-to-date balances from the current period. including actual or budget amounts. and each entry contains one or more formulas. In this topic.Training Guide Oracle EBS R12 General Ledger Budget Formulas Budget Formulas includes information on creating a budget formula entry. you will be able to: • Create a budget formula entry. Procedure Page 241 . When you define budget formulas. you create a budget formula batch. The batch contains one or more budget entries. • Enter a budget formula entry line. entering budget formula entry lines. Creating a Budget Formula Entry Your budget formulas can be simple or complex and you can use any combination of fixed amounts and account balances. copying existing budget formulas. statistics. Upon completion of this lesson. • Copy existing budget formulas.

Click the General Ledger. • The ledger you specified for the batch defaults for the formula entry in the Ledger field. You will use the Define Budget Formula page to create a budget formula entry. 5. 4. 3. 2. Click the vertical scrollbar. Click the vertical scrollbar. you will enter the budget formula batch information which includes: • A name for the formula entry in the Batch field. Action Begin by navigating to the Define Budget Formula page. Vision Operations (USA) link. Page 242 . Click the Budgets: Define: Formula link. In this page.Training Guide Oracle EBS R12 General Ledger Step 1.

Training Guide Oracle EBS R12 General Ledger Step 6. Enter the desired information into the Journal Entry: Journal field. Action Click in the Recurring Batch: Batch field. 11. 13. 12. 10. currency and category as well as the effective dates. Enter "AP Costs". 7. Enter the desired information into the Recurring Batch: Batch field. Users will be prevented from generating budget formulas if the system date falls outside the effective date range. Use the Effective Dates: From/To fields to enter a range of effective dates to limit use of the budget formula to a specific time interval.Jan 2008". you will enter the details of the formula entry journal. Enter "Training . Enter "Training". Note that the effective dates are based on the system date. 9. 8. Page 243 . In the Journal Entry region. Click in the Journal field. Enter the desired information into the Journal Entry: Category field. Click in the Journal Entry: Category field.

Click the Save button. 15. you will also create budget formula entry lines. You have completed creating a budget formula entry using the Define Budget Formula page. using the Define Budget Formula page. Enter "01JAN-2008".Training Guide Oracle EBS R12 General Ledger Step 14. 18. Enter the desired information into the Effective Dates: From field. you create a budget formula batch. prior period or same period last year. Procedure Page 244 . Enter the desired information into the Effective Dates: To field. 17. Click in the Effective Dates: To field. Creating Budget Formula Entry Lines When you create budget formula entries. and each entry contains one or more formulas. In this topic. Action Click in the Effective Dates: From field. 16. Your budget formulas can be simple or complex and you can use any combination of fixed amounts and account balances. Enter "31-JAN2008". you will create budget formula entry lines. statistics. including actual or budget amounts. End of Procedure. 19. The batch contains one or more budget entries. When you define budget formulas. and period-to-date or year-to-date balances from the current period.

Training Guide Oracle EBS R12 General Ledger Step 1. • The ledger you specified for the batch defaults for the formula entry in the Ledger field. you will enter the budget formula batch information which includes: • A name for the formula entry in the Batch field. Click the General Ledger. In this page. 3. Click the vertical scrollbar. Page 245 . 4. Click the vertical scrollbar. Vision Operations (USA) link. 5. Before you create budget formula entry lines. 2. Click the Budgets: Define: Formula link. you will use the Define Budget Formula page to create a budget formula entry. Action Begin by navigating to the Define Budget Formula page.

15. Enter "01JAN-2008". 7. Enter the desired information into the Recurring Batch: Batch field. 9. 11. 12.Jan 2008". Enter the desired information into the Journal Entry: Journal field. 14. Enter "Training". Enter "Training . Enter "AP Costs". Enter the desired information into the Journal Entry: Category field. Click in the Effective Dates: To field. Click in the Journal field. Enter the desired information into the Effective Dates: From field. 8. 13.Training Guide Oracle EBS R12 General Ledger Step 6. 10. currency and category as well as the effective dates. Click in the Journal Entry: Category field. Click in the Effective Dates: From field. Page 246 . you will enter the details of the formula entry journal. In the Journal Entry region. Action Click in the Recurring Batch: Batch field.

20. Click in the Account field. enter a line number to set the order of your recurring journal entry lines. Once you have created the budget formula entry. 23. Action Enter the desired information into the Effective Dates: To field. Page 247 . 19. Click the Lines button. Action Click in the Line field. 17. line description. Enter the desired information into the Line field. account information as well as to enter a formula. Enter "31-JAN2008". You will use the Journal Entry Lines page to enter the details of line. In the Line field.Training Guide Oracle EBS R12 General Ledger Step 16. Step 21. or Press [Alt+n]. 18. Enter "1". 22. you will use the Lines button on the Define Budget Formula page to enter the formula.

You can use standard. 29. You will now enter a factor for the formula step using the Amount or the Account field. Enter the desired information into the Formula: Step Number field. enter the account whose budget amount you want to calculate with a formula.Training Guide Oracle EBS R12 General Ledger Step 24. Click in the Formula: Amount field. you will copy an existing budget formula using the Define Budget Formula page. Enter "1500". You will enter a fixed amount to enter a factor for the formula step using the Amount field. Each formula can contain an unlimited number of steps. 33. Click in the Formula: Step Number field. 31. You can: • Enter a fixed amount in the Amount field. end-of-day. Enter "1". In the Step field. End of Procedure. Enter "01-110-6100-0000000". Page 248 . 30. Enter the desired information into the Account field. 27. 28. Click the Save button. 26. You have completed creating budget formula entry lines using the Define Budget Formula page. There are two types of factors you can use. • Specify an account in the Account field to use a balance in the formula calculation. or average balances in your formula lines. Copying Existing Budget Formulas You can create a new budget formula batch quickly by copying and modifying an existing budget formula batch. 25. enter a Step number to specify the order in which you want to process the steps in your formula. In this topic. Action In the Account field. Enter the desired information into the Formula: Amount field. 32.

In this page. 5. Note that if you use reporting currencies (journal or subledger level). 2. You will use the Define Budget Formula page to copy an existing budget formula. Click the vertical scrollbar. and Ledger for the new budget formula batch. Action Begin by navigating to the Define Budget Formula page. Page 249 .Training Guide Oracle EBS R12 General Ledger Procedure Step 1. Click the General Ledger. Vision Operations (USA) link. Click the vertical scrollbar. Click the Budgets: Define: Formula link. Description. you can enter a reporting currency instead of a ledger. 4. 3. you will enter a Batch Name.

button.Jan 2008 list item.. or Press [Alt+A]. You can modify the budget formula entries you copied. Use the Source Batches page to enter the Source Batch whose formulas you want to copy. Click the Training . 9. 10.Training Guide Oracle EBS R12 General Ledger Step 6. Choose the AutoCopy button to copy the existing budget formula. Action Click in the Recurring Batch: Batch field. 11. Note that you can only copy budget formula batches for the same ledger or reporting currency.. Page 250 . 8. Click the OK button. Click the AutoCopy. Enter the desired information into the Recurring Batch: Batch field. Enter "Training . 7.Feb 2008". 12.

prior period or same period last year. Your budget formulas can be simple or complex. and period-to-date or year-to-date balances from the current period. Procedure Page 251 . Click the Save button. and each entry contains one or more formulas. statistics. you will change a budget formula entry.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+O]. including actual or budget amounts. When you define budget formulas. In this topic. You can use any combination of fixed amounts and account balances. you create a budget formula batch. 14. End of Procedure. Changing a Budget Formula Entry You define budget formulas to calculate budget amounts. 13. The batch contains one or more budget entries. Use budget batches and entries to group your budget formulas. You have completed copying an existing budget formula using the Define Budget Formula page.

Click the vertical scrollbar. Action Begin by navigating to the Define Budget Formula page. to enter a budget formula entry line. 2. Page 252 . 3. Click the vertical scrollbar. Click the Budgets: Define: Formula link. Use the Define Budget Formula page to create a budget formula batch or budget formula entry. and to copy budget formulas from an existing batch. Click the General Ledger.Training Guide Oracle EBS R12 General Ledger Step 1. 5. 4. Vision Operations (USA) link.

Click the Lines button. 8. Click the OK button. 10. 11. or Press [Alt+n].Training Guide Oracle EBS R12 General Ledger Step 6. Click the Training 2008 list item. 9.. Action Click the Find. Use the Find Recurring Batches page to query the name of the budget formula batch you want to change. 7.. or Press [Alt+O]. Use the Journal Entry Lines page to review or change the formula entry lines. Page 253 . button.

You have completed the Changing a Budget Formula Entry procedure. Click in the Formula: Amount field. 19. Click in the Account field. Enter "1". Enter "01-110-6100-0000000". Enter "1". 13. Enter "1600". Click in the Formula: Step Number field. Enter the desired information into the Formula: Step Number field. Action Enter the desired information into the Line field. Click the Save button. 14. 15. 17. Enter the desired information into the Formula: Amount field. Enter the desired information into the Account field. 20. 16. 18.Training Guide Oracle EBS R12 General Ledger Step 12. End of Procedure. Page 254 .

or you can use worksheet mode to enter budgets for several accounts at once. • Enter budget journals. Procedure Page 255 . In this topic. journal entries. You can enter budget amounts for each account in the budget organization one-by-one. Budget rules enable you to distribute budget amounts for all periods. Entering Budget Amounts for Multiple Accounts Enter budget amounts for your accounts to replace any existing budget balances. you will be able to: • Enter budget amounts for multiple accounts. and journal batches. you will enter budget amounts for multiple accounts. • Export a budget worksheet.Training Guide Oracle EBS R12 General Ledger Entering Budget Amounts Entering Budget Amounts includes information on multiple accounts. • Enter budget rules. rules to distribute amounts. • Create unposted journal batches. Upon completion of this lesson.

5. The Enter Budget Amounts page enables you to enter the amounts for your budget. Specify the budget organization for the accounts to which you want to budget. 2. you must enter the password before you can enter budget amounts. Enter "CORP BUD 2003-6". 6. Enter the desired information into the Budget Organization field. Step 4. You cannot enter amounts for a budget that is frozen.Training Guide Oracle EBS R12 General Ledger Step 1. Click the vertical scrollbar. Action Enter the desired information into the Budget field. Click in the Budget Organization field. Enter "Operations". If the budget organization is password-protected. Click the Budgets: Enter: Amounts link. Page 256 . Action Begin by navigating to the Enter Budget Amounts page. 3.

12. Enter the desired information into the Accounting Periods From field. Page 257 . Click in the Department: Low field. 19. Enter the desired information into the Jan-06 field. 21. 10. Click in the Jan-06 field. Action Click in the Accounting Periods From field. You can specify one or more segment values (or wildcards) to restrict the query. 13. 17. Enter budget amounts for accounts and periods in the designated range. 8. Enter "01". Enter "1000". Enter the range of accounting periods to which you want to budget. 20. 18. Click the Worksheet Mode tab. Enter the desired information into the Jan-06 field.Training Guide Oracle EBS R12 General Ledger Step 7. Enter "10000". Oracle General Ledger retrieves each account with a budget entry type of "Entered" that meets your criteria. Enter the desired information into the Company: Low field. 15. 14. Enter "600". 22. 16. Click in the To field. The Find Accounts page enables you to query the accounts within the chosen budget organization for which you want to enter budgets. The Worksheet Mode tab enables you to review and enter budget amounts for several accounts at once. Enter "Jan-06". Enter the desired information into the Department: Low field. Click in the Company: Low field. 11. Click in the Account field. Click in the Jan-06 field. 9. or Press [Alt+O]. Click the OK button.

In this topic. 25. Entering Budget Rules to Distribute Budget Amounts Budget rules are predefined methods for calculating and distributing budget amounts to all periods for an account.Training Guide Oracle EBS R12 General Ledger Step 23. or Press [Alt+Y]. You can use budget rules to help you enter budgets quickly and easily. Click the Post button. End of Procedure. or Press [Alt+P]. You have completed the Entering Budget Amounts for Multiple Accounts procedure. 26. or Press [Alt+O]. 24. you will entering budget rules to distribute budget amounts. Click the Yes button. Click the OK button. Action Select the Post button to submit a concurrent request that updates your account budget balances. Procedure Page 258 .

2. Action Begin by navigating to the Enter Budget Amounts page. Click the Budgets: Enter: Amounts link. 3. Click the vertical scrollbar. Page 259 . The Enter Budget Amounts page enables you to enter the budget rules to distribute budget amounts.Training Guide Oracle EBS R12 General Ledger Step 1.

Click the Single Row Mode tab. Click in the Account field. Page 260 . 11. 10. You will also see a total for all budget periods when you use the Single Row mode. Specify the budget organization for the accounts to which you want to budget. you must enter the password before you can enter budget amounts. If the budget organization is password-protected. Enter "CORP BUD 2003-6". Click in the Budget Organization field. 12. 5. Enter "Jan-06". 6. Enter the range of accounting periods to which you want to budget.Training Guide Oracle EBS R12 General Ledger Step 4. The Single Row Mode tab enables you to review and enter budget information for one account at a time. Enter the desired information into the Budget Organization field. Action Enter the desired information into the Budget field. 9. Click in the Accounting Periods From field. Enter the desired information into the Accounting Periods From field. Enter "Operations". 8. 7. Click in the To field.

Action The Find Accounts page enables you to query the account for which you are entering budgets. Click the Budget Rules button. Enter the desired information into the Department: Low field. Enter "600".Training Guide Oracle EBS R12 General Ledger Step 13. Enter the desired information into the Company: Low field. Click in the Company: Low field. 19. 15. Click in the Department: Low field. The Budget Rules page enables you to choose the rule you want to use to calculate and distribute budget amounts for the account. Click the OK button. or Press [Alt+O]. Enter "01". 17. 16. Page 261 . 18. 14. 20. or Press [Alt+R].

Action Click the Repeat Per Period list item. Action Click the Rule list. Step 22.Training Guide Oracle EBS R12 General Ledger Step 21. Page 262 .

Page 263 . 26. Click the Apply button. Click the OK button. 25. Enter the amount you want to use with your budget rule.Training Guide Oracle EBS R12 General Ledger Step 23. Action Click in the Amount field. Enter the desired information into the Amount field. Enter "100". or Press [Alt+A]. 24.

the journal amounts update existing budget balances. End of Procedure. 28. Note that you can only enter budget journals to those ledgers and balancing segment values or management segment values that you have read and write access as defined by your data access set. You have completed the Entering Budget Rules to Distribute Budget Amounts procedure. When you post budget journals. Following are the prerequisites to enter budget journals: • Define a budget • Open one or more years for your budget Page 264 . You can review and change your budget journals before posting them. Entering Budget Journals You can enter budget journals to maintain an audit trail for your budget balances. Click the Save button.Training Guide Oracle EBS R12 General Ledger Step 27. You can use budget rules to calculate budget journal amounts automatically. Action Click in the Total field. 29.

Training Guide Oracle EBS R12 General Ledger • Define a budget organization • Assign the "Entered" budget entry type to the accounts for which you want to enter budget journals In this topic. Click the vertical scrollbar. You cannot use a budget that is frozen. 3. Click the Budgets: Enter: Journals link. Procedure Step 1. Page 265 . you will enter budget journals using the Enter Budget Journals page. You will use the Enter Budget Journals page to enter the budget journals for the budget you want to update. 2. Action Begin by navigating to the Enter Budget Journals page.

you must enter the password before you can enter budget journals. specify the organization for the account to which you want to budget. Page 266 . you must have Use access to the budget organization to be able to use it for budget entry. 7. Step 5. Enter "Jan-06". Note that if your budget organization has been secured using definition access sets. Click in the Accounting Periods From field. Enter "Operations". If the budget organization is password-protected. 6. Enter the desired information into the Accounting Periods From field. Enter the desired information into the Budget Organization field.Training Guide Oracle EBS R12 General Ledger Step 4. 8. Action Click in the Budget Organization field. Action In the Budget Organization field.

11. When you save your entries. 12. 13. Click the Journal Mode tab in the Enter Budget Journals page to enter budget amounts in a journal format. Enter "1000". Click in the Department: Low field. 23. 19. 20. 10. Use the Find Accounts page to enter the details of the account. In the Account field. you can enter or query the account to which you want to budget. Once you have specified the account details. However. 16. Note: If you want to use budget rules to calculate and distribute budget amounts. Click in the Company: Low field. 17.Training Guide Oracle EBS R12 General Ledger Step 9. Enter "01". You can also switch to Worksheet Mode to easily query accounts. Enter the desired information into the Department: Low field. 15. Enter "500". Action Click in the To field. Click in the Account field. Click in the Debit field. Oracle General Ledger calculates the appropriate debit or credit needed to achieve the balance you enter for the account type. Click the Journal Mode tab. 21. the journal amounts updates existing budget balances. Enter the desired information into the Debit field. you do not have to enter journal amounts. then return to Journal Mode to enter budget journals. 18. 14. Page 267 . You can also use Single Row Mode or Worksheet Mode to enter budget journal amounts. enter a debit or credit amount for each period in the Debit and Credit fields. When you use budget rules in Journal Mode. Enter the desired information into the Company: Low field. you can only generate budget journals from these entry modes when you use the Enter Budget Journals page. Click the Save button. 22.

Training Guide Oracle EBS R12 General Ledger Step 24. you will run journal import to create unposted journal batches. you must check and reserve funds for the budget journal batches. Action Begin by navigating to the Enter Budget Journals page. In this topic. If you are using budgetary control. Click the vertical scrollbar. Action You have completed entering budget journals using the Enter Budget Journals page. End of Procedure. Creating Unposted Journal Batches After you enter budget journals. Procedure Step 1. Page 268 . you will create unposted journal batches using the Enter Budget Journals page.

Enter "Operations". 3. You will use the Enter Budget Journals page to enter your budget journal information. Enter the desired information into the Accounting Periods From field. Click in the To field. Enter the desired information into the Budget Organization field. Page 269 . Click the Journal Mode tab. 7. including the budget debit and credit amounts.Training Guide Oracle EBS R12 General Ledger Step 2. 8. 9. Action Click the Budgets: Enter: Journals link. Enter "Jan-06". Action Click in the Budget Organization field. Step 4. 5. Click in the Accounting Periods From field. 6.

Training Guide Oracle EBS R12 General Ledger Step 10. Click in the Debit field. 16. 11. 14. you will click the Create Journals button. Action Select the Journal Mode tab in the Enter Budget Journals page to enter budget amounts in a journal format. enter the budget debit and credit amounts. enter a unique journal batch name in the Journal Batch field. 18. Enter the desired information into the Company: Low field. you will enter the details of the account. In the Find Accounts page.. Enter "5000". Click in the Account field.. 23. or Press [Alt+J]. 21. Enter the desired information into the Department: Low field. 20. 15. button. 13. Page 270 . Enter "500". 19. 22. To create a budget journal batch. You will also use this page to enter a category for your budget journal batch in the Category field. Click in the Company: Low field. Click in the Department: Low field. Click the Create Journals. Enter "01". Click the OK button. 17. or Press [Alt+O]. Once you find the account. 12. Enter the desired information into the Debit field. In the Create Journals page.

or Press [Alt+D]. 28. Once you have entered the values for the journal batch and category. Enter the desired information into the Journal Batch field. Enter the desired information into the Category field. 26. 27. 29. Page 271 . Click the Done button. click the Done button and save your changes. Action Click in the Journal Batch field.Training Guide Oracle EBS R12 General Ledger Step 24. 25. Enter "Adjustment". Click in the Category field. Enter "CORP BUD 2003-6 ADJ 01".

Select the Check Funds button to verify available funds for the budget journal batch. Action Click the Save button. Click the Create Journals. Page 272 . Select the Reserve Funds button to reserve funds for the budget journal batches. 33. button. 31. You will use the Create Journals page to reserve funds. or Press [Alt+J]..Training Guide Oracle EBS R12 General Ledger Step 30.. Navigate back to the Create Journals page to check funds or to reserve funds. 32.

36. 37. Click the View Results button in the Create Journals page to open the Budgetary Control Results page.Training Guide Oracle EBS R12 General Ledger Step 34. After the funds check or reservation process completes. your funds status will change to Passed or Failed. or Press [Alt+R]. you cannot change your budget journal amounts unless you first unreserve the funds. The Note page will display to confirm that your transaction has passed funds reservation. The Funds Status changes to In Process after you click Check Funds or Reserve Funds. or Press [Alt+O]. Click the OK button. Page 273 . 35. Action Click the Reserve Funds button. Note: Once your funds reservation has passed.

Action Click the View Results button. or Press [Alt+i]. Step 40. you can review the results of your funds action request. Action Click the Account Combination link. 39. In the Budgetary Control Results page.Training Guide Oracle EBS R12 General Ledger Step 38. Page 274 .

Action Click the Close Window link.Training Guide Oracle EBS R12 General Ledger Step 41. Page 275 .

then using Excel to perform comparisons between the actual and budget values. 44. You have completed creating unposted journal batches using the Enter Budget Journals page. and then automatically upload your revised budget amounts to General Ledger. Page 276 . Click the OK button. or Press [Alt+D]. or Press [Alt+O]. Exporting a Budget Worksheet Using the Budget Wizard You can use the Budget Wizard to download an existing budget from Oracle General Ledger into Microsoft Excel. modify it in Excel. 43. You can also analyze budgets by downloading both actual and budget balances from General Ledger.Training Guide Oracle EBS R12 General Ledger Step 42. Action Click the Done button. End of Procedure.

you will export a budget worksheet using the Budget Wizard. In this topic. Page 277 . Procedure Step 1. Vision Operations (USA) link. making it possible to edit them later. you can easily save your worksheets to your local hard disk or floppy disk. or perform budget analysis work on a different PC.Training Guide Oracle EBS R12 General Ledger By using Excel to create budget worksheets. 2. even when you are disconnected from your corporate database. Action Begin by navigating to the Budget Wizard page. Click the General Ledger. Click the Vertical scrollbar.

account details. 5. 4. Page 278 . You will use the Document Parameters page to enter the selection criteria parameters such as budget. In the Budget field. organization. currency and the budget dates. select a budget that you have defined in Oracle General Ledger. Action Click the Budgets: Launch Budget Wizard link.Training Guide Oracle EBS R12 General Ledger Step 3.

Action Click in the Budget field. Page 279 .Training Guide Oracle EBS R12 General Ledger Step 6.

select a budget organization that you have defined in Oracle General Ledger. In the Organization field. Page 280 . Enter "CORP BUD 2002-5". Your budget organization determines the accounts against which you can budget.Training Guide Oracle EBS R12 General Ledger Step 7. 8. Action Enter the desired information into the Budget field.

Page 281 . Action Click in the Organization field.Training Guide Oracle EBS R12 General Ledger Step 9.

Training Guide Oracle EBS R12 General Ledger Step 10. 11. enter the starting and ending account range for your selected budget organization. Action Enter the desired information into the Organization field. Enter "ALL". Page 282 . In the Account From and To fields.

Training Guide Oracle EBS R12 General Ledger Step 12. Action Click in the Account From field. Page 283 .

Enter "01-110-51100000-000". Page 284 .Training Guide Oracle EBS R12 General Ledger Step 13. Action Enter the desired information into the Account From field.

Training Guide Oracle EBS R12 General Ledger Step 14. Action Click in the Account To field. Page 285 .

16.Training Guide Oracle EBS R12 General Ledger Step 15. Action Enter the desired information into the Account To field. Enter "01-480-51100000-000". In the Currency field. you will select the currencies defined for your selected budget organization. Page 286 .

Action Click the Currency list.Training Guide Oracle EBS R12 General Ledger Step 17. Page 287 .

In the From Period and To Period fields.Training Guide Oracle EBS R12 General Ledger Step 18. 19. Action Click the USD list item. select the starting period for your selected budget. Page 288 .

Training Guide Oracle EBS R12 General Ledger Step 20. Page 289 . Enter "Jan-02". Action Enter the desired information into the From Period field.

Action Click in the To Period field. Page 290 .Training Guide Oracle EBS R12 General Ledger Step 21.

Action Enter the desired information into the To Period field. Page 291 . Enter "Jan-05".Training Guide Oracle EBS R12 General Ledger Step 22.

organization. In the Document Creation Review page. Page 292 . you can review details such as layout. Action Click the Create Document button. and dates. currency.Training Guide Oracle EBS R12 General Ledger Step 23. 24.

26. Page 293 . Action Click the Create Document button.Training Guide Oracle EBS R12 General Ledger Step 25. In the Information page. you will be prompted to download the file and save it to your desktop.

28. End of Procedure. Page 294 . You have completed exporting a budget worksheet using the Budget Wizard.Training Guide Oracle EBS R12 General Ledger Step 27. or Press [Alt+S]. Action Click the Save button.

Training Guide Oracle EBS R12 General Ledger Transferring Budget Amounts Transferring Budget Amounts includes information on entering budget transfer amounts and using the Budgetary Control to transfer budget amounts. you will transfer budget amounts using budgetary control. you will be able to: • Transfer budget amounts using Budgetary Control. Procedure Page 295 . Transferring Budget Amounts Using Budgetary Control Transferring Budget Amounts enables you to transfer budget amounts from one account to another within any budget. • Enter budget transfer amounts. General Ledger automatically runs Journal Import when you leave the Budget Transfer form to create an unposted budget journal batch. Upon completion of this lesson. The accounts may belong to the same or different budget organizations. Post the budget journal batch to update your budget balances. You can transfer fixed amounts or a percentage of an account's budget balance. In this topic.

4. Vision Operations (USA) link. 2. Batch Name. Budget Organizations. Enter "CORP BUD 2002-5". Click in the Batch Name field. Currency. Click the Budgets: Enter: Transfer link. and Accounts for the budget transfer. Step 5.Training Guide Oracle EBS R12 General Ledger Step 1. Click the vertical scrollbar. Action Click in the Budget field. Enter "Transfer". Enter the desired information into the Batch Name field. 7. 3. Action Begin by navigating to the Budget Transfer page. 6. Enter the desired information into the Budget field. Page 296 . Click the General Ledger. Use the Budget Transfer page to enter the Budget. 8.

Enter "01-480-51100000-000". Enter the desired information into the To: Budget Organization field. Enter "01-110-51100000-000". If the budget organization is password-protected. you must enter the password before you can transfer budget amounts. Click in the To: Budget Organization field. Enter "Operations". or Press [Alt+a]. 15. Click in the From: Account field.Training Guide Oracle EBS R12 General Ledger Step 9. 18. The To Budget Organization can be the same or different from your From Budget Organization. 12. Page 297 . 11. Enter "Operations". Click the Transfer Amounts button. 16. Click in the To: Account field. Use the Transfer Amounts page to specify the fixed amounts or percentages of account balances you want to transfer. 14. Action Click in the From: Budget Organization field. 10. 17. 13. Enter the desired information into the From: Budget Organization field. Enter the desired information into the To: Account field. Enter the desired information into the From: Account field.

25. Click the Yes button. Click the Show YTD Balances button. Enter the desired information into the Period field. 22. Click the Save button. 26. 21. 24. Click in the Transfer: Amount field.Training Guide Oracle EBS R12 General Ledger Step 19. Enter the desired information into the Transfer: Amount field. Use the Decision page to confirm your transfer. or Press [Alt+S]. 23. or Press [Alt+Y]. Enter "2000". Action Click in the Period field. 20. Page 298 . Enter "JAN-02".

You can enter the period for which you want to transfer budget amounts in an open budget year. End of Procedure. In this topic. Procedure Page 299 . Entering Budget Transfer Amounts Entering Budget Transfer Amounts enables you to transfer fixed amounts or percentages of account balances for each accounting period.Training Guide Oracle EBS R12 General Ledger Step 27. you will enter budget transfer amounts. General Ledger automatically displays the old balances for the accounts from and to which you want to transfer amounts. Action You have completed the Transferring Budget Amounts Using Budgetary Control procedure.

and Accounts for the budget transfer. 8. Enter the desired information into the Batch Name field. Budget Organizations. 2. Enter the desired information into the Budget field. 5. Click the vertical scrollbar. Batch Name. Step 6. 9. 7. Action Begin by navigating to the Budget Transfer page. Enter "CORP BUD 2002-5". Use the Budget Transfer page to enter the Budget. 3.Training Guide Oracle EBS R12 General Ledger Step 1. Click the Budgets: Enter: Transfer link. Action Click in the Budget field. Click the General Ledger. Currency. Click in the Batch Name field. Click the vertical scrollbar. Vision Operations (USA) link. Enter "Transfer". Page 300 . 4.

Click in the From: Account field. Enter "Operations". Click in the To: Budget Organization field. Click in the To: Account field. These balances are the year-to-date budget balances for the budget. 16. 19. Enter "01-110-51100000-000".Training Guide Oracle EBS R12 General Ledger Step 10. 14. Enter "01-480-51100000-000". 18. 12. 13. Enter the desired information into the From: Budget Organization field. The page displays old balances for the accounts from and to which you want to transfer amounts. Enter the desired information into the From: Account field. Use the Transfer Amounts page to enter the period for which you want to transfer budget amounts. accounts and period you specify. Page 301 . Enter the desired information into the To: Account field. The period that you choose must be in an open budget year. Enter the desired information into the To: Budget Organization field. Click the Transfer Amounts button. 15. 17. Action Click in the From: Budget Organization field. Enter "Operations". 11.

Page 302 . Click in the Period field. 28. Enter "FEB-02". Enter the desired information into the Period field. Click in the Transfer: Amount field. 29. Enter "JAN-02". 23. Enter "5000". 21. Click in the Transfer: Amount field. Enter the desired information into the Transfer: Amount field. 25. 22. 31. Enter the desired information into the Transfer: Amount field. Enter the desired information into the Period field. 24. Enter "25500".Training Guide Oracle EBS R12 General Ledger Step 20. 30. Action Click in the Period field. Click in the Period field. Click in the Transfer: Amount field. Enter "18000". Enter the desired information into the Period field. Enter "Mar-02". 26. 27. Enter the desired information into the Transfer: Amount field.

Training Guide Oracle EBS R12 General Ledger Step 32. Action Click the Save button. 33. Page 303 . You have completed the Entering Budget Transfer Amounts procedure. End of Procedure.

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you will be able to: • Freeze budget formula batches. • Freeze budget organizations. you can still use the formulas for budgets for which the formula batch is not frozen. Freezing Budget Formula Batches Freeze Budget page helps you to freeze a budget. In this topic. and for a range of accounts. However. you cannot use the formulas to calculate budget amounts for the specified budget. • Freeze budgets for a range of accounts. You can freeze or unfreeze budget formula batches.Training Guide Oracle EBS R12 General Ledger Freezing Budgets Freezing Budgets includes information on freezing budget batches. When you freeze a budget formula. Upon completion of this lesson. or a range of budget account combinations to prevent accidental or unauthorized changes. Procedure Page 305 . budget formula batch. budget organization. you will freeze a budget formula batch. organizations.

Click the General Ledger. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step 1. Vision Operations (USA) link. 3. Use the Find Budget page to query the ledger and budget for the budget formula that you want to freeze. 4. 2. Note: When you freeze the formula batch. Action Begin by navigating to the Freeze Budget page. Click the vertical scrollbar. Click the Budgets: Freeze link. you freeze it only for the budget you specify here. 5. Page 306 .

10. budget formula batch. 9. 7. or a range of budget account combinations to prevent accidental or unauthorized changes. Page 307 . Freezing Budget Organizations Freeze Budget page helps you to freeze a budget. or Press [Alt+O]. Click the Save menu. or Press [S]. 8. Click the Frozen option. You have completed Freezing Budget Formula Batches procedure. End of Procedure. Click the OK button.Training Guide Oracle EBS R12 General Ledger Step 6. Action Click the <Budget to be frozen> list item. budget organization.

Page 308 . Click the vertical scrollbar. However. you can still enter budget amounts for budgets for which the budget organization is not frozen.Training Guide Oracle EBS R12 General Ledger You can freeze or unfreeze budget organizations. In this topic. when you freeze a budget organization. However. you cannot budget to the accounts belonging to that budget organization for the budget specified. Vision Operations (USA) link. Click the vertical scrollbar. 4. 3. Click the Budgets: Freeze link. 2. Action Begin by navigating to the Freeze Budget page. Procedure Step 1. 5. Use the Find Budget page to find the appropriate ledger and budget for the budget organization you want to freeze. Click the General Ledger. you will freeze a budget organization.

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Step 6. 7.

Action Click the <Budget to be frozen> list item. Click the OK button. or Press [Alt+O].

8.

When you freeze budget organizations, you cannot budget to the account combinations belonging to that budget organization for the budget specified. Click the Organizations tab. Click the Frozen option. Click the Save button. You have completed Freezing Budget Organizations procedure. End of Procedure.

9. 10. 11.

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Freezing Budgets for a Range of Accounts
Freeze Budget page helps you to freeze a budget, budget organization, budget formula batch, or a range of budget account combinations to prevent accidental or unauthorized changes. You can freeze or unfreeze ranges of budget accounts. Note that when you freeze a range of budget accounts, you cannot budget to those accounts for the budget specified. However, you can still enter budget amounts for budgets for which the range of accounts is not frozen. In this topic, you will freeze budgets for a range of accounts.

Procedure

Step 1. 2.

Action Begin by navigating to the Freeze Budget page. Click the vertical scrollbar. Click the General Ledger, Vision Operations (USA) link.

3.

Click the vertical scrollbar.

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Step 4. 5. Action Click the Budgets: Freeze link. Use the Find Budget page to find the ledger and budget for the accounts you want to freeze.

Step 6. 7.

Action Click the <Budget to be frozen> list item. Click the OK button. or Press [Alt+O].

8.

Use the Organizations tab to select the budget organization for the account range you want to freeze. When you freeze ranges of account combinations, you cannot use that budget associated with those account combinations for the budget specified. Click the Organizations tab.

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Step 9. 10. Action Click the Frozen option. Click the Account Ranges button. or Press [Alt+A]. 11. Use the Operations Accounting Flex page to enter the low and high accounts for the range. You can enter an unlimited number of non-overlapping ranges as long as they fall within the designated budget organization.

Step 12. 13. 14. 15. 16.
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Action Enter the desired information into the Company: Low field. Enter "01". Click in the Department: Low field. Enter the desired information into the Department: Low field. Enter "000". Click in the Account: Low field. Enter the desired information into the Account: Low field. Enter "1410".

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Step 17. 18. 19. 20. 21. Action Click in the Sub-Account: Low field. Enter the desired information into the Sub-Account: Low field. Enter "0000". Click in the Product: Low field. Enter the desired information into the Product: Low field. Enter "000". Click the OK button. or Press [Alt+O]. 22. 23. Click the Save button. You have completed Freezing Budgets for a Range of Accounts procedure. End of Procedure.

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Encumbrance Accounting
Encumbrance Accounting includes information on defining encumbrance types, entering encumbrances, viewing funds available, and carrying forward year-end encumbrance and budget balances. Upon completion of this lesson, you will be able to: • Define encumbrance types. • Enter encumbrances. • View funds available. • Carry forward year-end encumbrance and budget balances.

Defining Encumbrance Types
You can use Encumbrance Types to classify and track expenditures according to the purchasing approval process. You can define encumbrance types in addition to the General Ledger standard encumbrance types or disable existing encumbrance types. General Ledger has the following predefined encumbrance types: • Commitment which is an encumbrance you record when you complete a purchase requisition. • Obligation which is an encumbrance you record when you turn a requisition into a purchase order. In this topic, you will define an encumbrance type using the Encumbrance Types page.

Procedure

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Step 1. 2. 3.

Action Begin by navigating to the Encumbrance Types page. Click the vertical scrollbar. Click the Setup: Journal: Encumbrances link. You will use the Encumbrance Types page to define an encumbrance type. You can define as many additional encumbrance types as you want, or change the names of the standard encumbrance types to reflect the terminology you use within your organization. You specify an encumbrance type when you enter an encumbrance and when you perform inquiries. To define an encumbrance type, you will enter a name and description,enable the encumbrance type, and save your work.

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Step 4. 5. 6. 7. 8. 9.

Action Click in the Encumbrance Type field. Enter the desired information into the Encumbrance Type field. Enter "Obligation Req to PO". Click in the Description field. Enter the desired information into the Description field. Enter "Requisition becomes PO". Click the Save button. You have completed defining an encumbrance type using the Encumbrance Type page. End of Procedure.

Entering Encumbrances
You can enter and update encumbrance entries, as well as review and update encumbrance entries imported to General Ledger from feeder systems such as Purchasing and Payables. Entering encumbrances is a similar process to entering actual journals. Before entering encumbrances manually, organize them into batches. You will group your encumbrances by

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encumbrance type, date, and preparer. You can enter encumbrances only in your ledger currency. The batch can only have journals for only one primary or secondary ledger. Following are the prerequisites before you enter encumbrances: • Define your ledger using Accounting Setup Manager. • Define your encumbrance types. • Open an encumbrance year. In this topic, you will enter encumbrances using the Enter Encumbrances page.

Procedure

Step 1.

Action Begin by navigating to the Enter Encumbrances page Click the Journals: Encumbrance link. When you click the Encumbrance link, it displays not only the Enter Encumbrances page, but also the Find Journals page. This is because before entering encumbrances manually, you will organize them into batches. You will use the Find Journals page to enter a new batch.

2.

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Step 3.

Action Click the New Batch button. or Press [Alt+B].

4.

Use the Batch page to enter a batch name in the Batch field. You will also use this page to enter an appropriate accounting period in the Period field, and an optional Control Total. You can enter encumbrances up to the last period of your latest open encumbrance year.

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Step 5. 6. 7. 8. 9. 10. 11. 12. 13.

Action Click in the Batch field. Enter the desired information into the Batch field. Enter "EB112005". Click in the Period field. Enter the desired information into the Period field. Enter "Nov-05". Click in the Description field. Enter the desired information into the Description field. Enter "Encumbrance Batch November". Click in the Control Total field. Enter the desired information into the Control Total field. Enter "100.00". You will now enter the encumbrance journals in the Journals page. Access the Journals page by clicking the Journals button on the Batch page.

14.

Click the Journals button. or Press [Alt+J].

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Enter the desired information into the Encumbrance Type field. 18. and control total. enter encumbrance lines. Enter "Encumbrance Adjustment". optional description. encumbrance type. Action Click in the Journal field. Step 16. In the Lines tab of the Journals page. ledger. Enter the desired information into the Description field. Enter the desired information into the Journal field. 20. 19. Page 321 . Enter "EB112005 ADJ". reference. 22.Training Guide Oracle EBS R12 General Ledger Step 15. as well as the combination of segments you enter. Click in the Encumbrance Type field. 21. Action Use the Journals page to create your encumbrance journal by entering a name. specifying an account and debit or credit amount for each. Oracle General Ledger automatically validates each segment value. Enter "Encumbrance". Click in the Description field. 17. category.

25. 33. Click in the Account Alias field. Enter "Payables". or Press [Alt+O]. Use the Operations Accounting Flex page to enter account details. Enter "Miscellaneous". Enter the desired information into the Line field. Enter the desired information into the Account Alias field. 39.00". Enter "100. 36. Enter the desired information into the Account Alias field. 32. Click the Account button. Click the OK button. Enter the desired information into the Debit field. 38. 26. Click in the Credit field. You have completed entering encumbrances using the Enter Encumbrances page. Action Click in the Line field. End of Procedure.Training Guide Oracle EBS R12 General Ledger Step 23. Click in the Line field. Click the Account button. 31. 34. Click in the Account field.00". Click the Save button. Click the OK button. Page 322 . 40. 27. 35. 28. 30. Enter "1". Enter the desired information into the Credit field. Enter "100. or Press [Alt+O]. Click in the Account Alias field. 24. 37. 29.

General Ledger calculates funds available by subtracting expenditures and encumbrances from budgets. Procedure Step 1. Action Begin by navigating to the Funds Available Inquiry page. Click the Inquiry: Funds link.Training Guide Oracle EBS R12 General Ledger Viewing Funds Available You can review funds available and compare encumbrances and expenditures with budgets. 2. you will view funds available using the Funds Available Inquiry page. Click the vertical scrollbar. When you inquire on funds available. the amount type you specify. You can review primary ledger currency budget. In this topic. Page 323 . determines how General Ledger calculates funds available. actual and encumbrance balances. and funds available for any detail or summary account.

if you have one.Training Guide Oracle EBS R12 General Ledger Step 3. • Quarter-to-Date Extended: Calculates funds available as the budgeted amount to date for the quarter. Oracle General Ledger defaults the current budget. It also defaults to the first period for the current budget. the amount type you specify determines how Oracle General Ledger calculates funds available. less actuals and encumbrances to date. less actuals and encumbrances to date for the year. • Project-to-Date: Calculates funds available as the budgeted amount to date. The Amount Type selected here is Year to Date Extended. When you inquire on funds available. • Year-to-Date Extended: Calculates funds available as the budgeted amount to date for the year. Oracle General Ledger uses the period name along with the amount type to determine funds available. Ensure that ALL is selected in the Encumbrance Type field so that you can view all encumbrances types. The amount types you can specify in the Amount Type field are: • Period-to-Date: Calculates funds available as the budgeted amount for the period. less actuals and encumbrances to date for the quarter. Page 324 . 4. less actuals and encumbrances for the period. 5. Action You will use the Funds Available Inquiry page to view funds available. Use the Account field to enter the account information.

Click in the Sub-Account: Low field. 8.Training Guide Oracle EBS R12 General Ledger Step 6. Enter "0000". 9. 15. Enter the desired information into the Sub-Account: Low field. Enter the desired information into the Department: Low field. Action Click in the Account field. Enter "01". 14. Click the OK button. Click in the Account: Low field. Use the Find Accounts page to enter the details of the accounts. 12. 16. 13. Enter "000". Click in the Department: Low field. Enter the desired information into the Company: Low field. 10. 11. Enter "1240". Enter the desired information into the Account: Low field. Enter "000". Click in the Product: Low field. 17. 7. Page 325 . Enter the desired information into the Product: Low field.

Oracle General Ledger displays the functional budget. When you carry forward year-end encumbrances. 18. encumbrance and actual amounts for each account. Carrying Forward Year-End Encumbrance and Budget Balances You can carry forward year-end encumbrances into the following year. Oracle General Ledger automatically displays funds available as: • Budget Amount for Period Interval • Actual Amount for Period Interval • Encumbrance Amount for Period Interval 19. In this topic. End of Procedure. not as period activity. You have completed viewing funds available using the Funds Available Inquiry page. Note that General Ledger carries forward balances. You can also carry forward budget amounts equal to encumbrances and/or funds available. but as beginning balances. The displayed amounts are the posted balances plus reserved funds.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+O]. Procedure Page 326 . Oracle General Ledger displays debit balances as positive amounts and credit balances as negative amounts. you will carry forward year-end encumbrances and budget balances using the YearEnd Carry Forward page. the Carry Forward rule you specify determines the amounts to be carried forward.

Action Begin by navigating to the Year-End Carry Forward page.Training Guide Oracle EBS R12 General Ledger Step 1. You will use the Year-End Carry Forward page to select the ledger to carry forward year-end encumbrances. You will also enter a rule in the Carry Forward Rule field. Page 327 . Click the Carryforward link. 2.

if you are using the Encumbrances Only rule or the Encumbrances and Encumbered Budget rule. Select All to carry forward amounts for all encumbrance types. Page 328 . 4. Action Click the Carry Forward Rule list. In the Carry Forward Rule field.Training Guide Oracle EBS R12 General Ledger Step 3. enter the type you want to carry forward in the Encumbrance Type field.

You can select All to include all budget organizations. In the Budget region of the Year-End Carry Forward page. If you select All. enter the organization for which you want to carry forward balances in the Organization field. Oracle General Ledger carries forward balances for all the accounts you enter in the Carry Forward Ranges region. Page 329 . Action Click the Encumbrances and Enc Budget list item. 6. regardless of the budget organization. Oracle General Ledger carries forward balances only for those accounts that are included in the specific budget organization and in the ranges you specify in the Carry Forward Ranges region. If you do not select All.Training Guide Oracle EBS R12 General Ledger Step 5.

8. and the period following the closed period is Open or Future Enterable (To Period). Oracle General Ledger carries forward balances for only those accounts that are included in the ranges you enter and that are assigned to the budget organization you specify. Enter the details of the account in the Carry Forward Ranges region. Click in the Account Low field. 9. 13. 10. Enter the desired information into the Budget: To field. Use the Operations Accounting Flex page to enter the details of the account. Action Click in the Budget: To field. Oracle General Ledger automatically defaults values into the From and To Period fields when the last period of the fiscal year for which you are carrying forward balances is Closed or Permanently Closed (From Period). Click in the Company: Low field. Page 330 . 12. The values you enter need not be valid segment values. You cannot enter overlapping ranges of accounts. 11.Training Guide Oracle EBS R12 General Ledger Step 7. Enter "CORP BUD 2003-6".

Click the OK button. 25. or Press [Alt+O]. Note the request ID in the Note page. 28. Once you have entered the carryforward account ranges. Enter "0000". Enter "4150". Action Enter the desired information into the Company: Low field. or Press [Alt+Y]. 18. 26. 17. you will click the Carry Forward button to begin the carry forward process. Enter the desired information into the Account: Low field. 24. 29.Training Guide Oracle EBS R12 General Ledger Step 14. Enter the desired information into the Sub-Account: Low field. 23. Click in the Product: Low field. 16. Click the Carry Forward button. 27. 20. Click in the Sub-Account: Low field. Enter the desired information into the Product: Low field. Use the Decision page to confirm and submit the carry forward process. Click in the Account: Low field. End of Procedure. Enter the desired information into the Department: Low field. Page 331 . or Press [Alt+C]. Click the Yes button. Enter "000". 15. Enter "500". or Press [Alt+O]. 19. Enter "01". You have completed carrying forward year-end encumbrances and budget balances using the Year-End Carry Forward page. Click the OK button. 21. Click in the Department: Low field. 22.

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Otherwise. QTD and YTD aggregates are only initialized if the new period is the beginning of a quarter or a year. Opening a New Period When you open a new accounting period. you will open a new period using the Open and Close Periods page. and managing multi-currency processing. • Consolidate balances. As transactions are posted throughout the period. Upon completion of this lesson. • Consolidate transactions. consolidating transactions and balances. you will be able to: • Open a new period. The beginning balance of retained earnings is set to the sum of the prior year's ending balance.General Ledger updates these aggregates. the system also: • Populates the aggregates table. PTD. QTD. • Initializes aggregate balances. General Ledger prepares the new period for journal entry. General Ledger sets the nonpostable income account back to zero. and YTD aggregate balances are created for each balance sheet account. If you open a new period when average balance processing is enabled. • Archive and purge. PTD aggregates are set to zero. the ending QTD and YTD aggregates from the previous period are carried forward as the beginning balance of the new period. plus the ending balance of the non-postable net income account (zero). using the transaction effective date to determine which daily balances to update. In this topic. Procedure Page 333 . When you open a new year. respectively.Training Guide Oracle EBS R12 General Ledger Average Balance Processing Average Balance Processing includes information on opening new periods.

Training Guide Oracle EBS R12 General Ledger Step 1. 3. Click the vertical scrollbar. Vision Operations (USA) link. Action Begin by navigating to the Open and Close Periods page. 2. Click the vertical scrollbar. Click the General Ledger. Page 334 .

5. Use the Status field to select Future-Entry from the list and the Period field to enter the date. Page 335 .Training Guide Oracle EBS R12 General Ledger Step 4. Use the Find Periods page to find the period you want to open. Action Click the Setup: Open/Close link.

Action Click the Status list. Page 336 .Training Guide Oracle EBS R12 General Ledger Step 6.

Entry list item. Page 337 .Training Guide Oracle EBS R12 General Ledger Step 7. Action Click the Future .

10. Enter "Nov-07". Click the Find button. 9. 11. Page 338 .Training Guide Oracle EBS R12 General Ledger Step 8. or Press [Alt+i]. Use the Open and Close Periods page to open a new period. Enter the desired information into the Period field. Action Click in the Period field.

13. Page 339 . or Press [Alt+p]. open the target period. In the Vision Operations page.Training Guide Oracle EBS R12 General Ledger Step 12. Action Click the Open Period button.

Click the Open button. End of Procedure. Action Enter the desired information into the Target Period field. Click the Yes button. or Press [Alt+Y].Training Guide Oracle EBS R12 General Ledger Step 14. You have completed opening a new period using the Open and Close Periods page. When you click the Yes button. 17. 19. or Press [Alt+O]. or Press [Alt+O]. Click the OK button. Page 340 . 16. 18. the Request ID will display in the Note page. 15. Enter "Nov-07".

and associated journal references for one or more accounting periods. we recommend that you perform your archive and purge in separate steps. you must archive balances or journals before you can purge them. Your data access set must provide full ledger access to the ledger in order to archive and purge its balances and journals. you will archive journals. This avoids degrading performance and response time during business hours. run the archive utility when no users are on the system. In this topic. entries. Procedure Page 341 . Except for translated balances. lines. To ensure better control over your archiving and purging process. provided the periods are permanently closed. Full ledger access means that you have full read and write access to the ledger and all of its balancing segment values or management segment values. If possible.Training Guide Oracle EBS R12 General Ledger Archiving Journals You can archive and purge account balances. as well as journal batches.

Click the Setup: System: Purge link. Click the General Ledger. Step 6. Click the vertical scrollbar. journals. and translated balances. 5. 7. Click the vertical scrollbar. 4. Vision Operations (USA) link. Oracle General Ledger automatically displays (in the field. Action Begin by navigating to the Archive and Purge page. 3. Click the Archive Journals option. Periods From) the earliest accounting period in your ledger that has not already been successfully archived and purged. Use the Archive and Purge page to archive or purge balances.Training Guide Oracle EBS R12 General Ledger Step 1. Click the Journals tab. You must archive and purge data for your oldest period first. Action After you click the Journals tab. 2. Page 342 .

or Encumbrance journals. Action Click the Balance Type list. Click the Budget list item. Action Select the Balance Type you want to archive. You can archive Actual. Page 343 . Budget. Step 9.Training Guide Oracle EBS R12 General Ledger Step 8.

Action Click in the Budget field. Click the Archive/Purge button. Page 344 . Enter the desired information into the Budget field. Oracle General Ledger creates a single consolidation journal batch. you can only use the Standard Usage type. or Press [Alt+r].Training Guide Oracle EBS R12 General Ledger Step 10. you must also enter a Budget name. End of Procedure. Enter "TRAINING". consisting of your subsidiary's transactions and their corresponding effective dates. Oracle General Ledger updates the standard balances and the corresponding average balances automatically (as they are when you post non–consolidation journal batches). 11. You cannot enter All. When you post the consolidating journal entries in the parent ledger. 13. If you are archiving budget journals. 12. To consolidate transactions. Consolidating Transactions When you consolidate transactions. You have archived journals. both your parent and subsidiary ledger must use the same ledger currency.

Click the Define: Consolidation link. you will consolidate transactions. Vision Operations (USA) link. you specify a subsidiary and parent ledger and a chart of accounts mapping that maps each ledger's chart of accounts. 3. When you create your consolidation definition. Procedure Step 1. Use the Consolidation Definition page to transfer consolidation data from your subsidiary ledger to your parent ledger.Training Guide Oracle EBS R12 General Ledger In this topic. Page 345 . Click the General Ledger. 4. Click the vertical scrollbar. 2. Click the vertical scrollbar. 5. Action Begin by navigating to the Consolidation Definition page.

Enter the desired information into the Subsidiary field. Enter "Vision Operations (USA)". enter the parent's ledger currency. 13. Page 346 . Enter the desired information into the Currency field. Enter the desired information into the Parent field.Training Guide Oracle EBS R12 General Ledger Step 6. Action Click in the Consolidation field. 11. 7. Enter the Parent ledger name. Enter "USD". Click in the Subsidiary field. Enter the desired information into the Consolidation field. 8. If you are consolidating transactions. 10. Click in the Currency field. Enter "Corporate Training". 9. Enter the name of the Subsidiary ledger you are consolidating. Click in the Parent field. Enter "Vision China". 12.

Action Click the Transactions list item. Page 347 .Training Guide Oracle EBS R12 General Ledger Step 14. Action Click the Method list. Step 15.

Action Click the Save button. Page 348 .Training Guide Oracle EBS R12 General Ledger Step 16.

Click the Consolidation: Workbench link. 19. Action Click the vertical scrollbar. 18. Your query results appear in the Consolidation Workbench. Page 349 . You can complete as many fields as you like to narrow your query. Use the Find Consolidation Processes page to query consolidation and elimination processes.Training Guide Oracle EBS R12 General Ledger Step 17.

Enter the desired information into the Parent Period field. Page 350 . Enter "AUG-07". 22. Click in the Parent Period field. Enter a consolidation period for Parent ledger. Click the Balance Type list.Training Guide Oracle EBS R12 General Ledger Step 20. Action Your data access set must provide read access to the parent ledger. 21.

or Any. Click the Actual list item. Page 351 . Budget.Training Guide Oracle EBS R12 General Ledger Step 23. Action You can select Actual. Anyone with access to your parent ledger will be able to view consolidated data from your subsidiary ledgers.

29. Enter the desired information into the Subsidiary field. 25. Enter "Project Mfg To Operations (USD)". Action Click in the Consolidation Set field. Click in the Consolidation field. Enter the desired information into the Consolidation Set field. Enter the desired information into the Consolidation field. 27. Enter "Vision Project Mfg". 26. Page 352 . Enter "Vision Operations Mapping". Click in the Subsidiary field. 28.Training Guide Oracle EBS R12 General Ledger Step 24.

Action Click in the Status field. Page 353 .Training Guide Oracle EBS R12 General Ledger Step 30.

Enter "Posted". or Press [Alt+i]. Click the Find button. Use the Consolidation Workbench page to generate. You can also monitor the activity of all your subsidiaries to display the status of each process you submit. post. Action Enter the desired information into the Status field. 33. 32. Page 354 . or reverse consolidation transactions.Training Guide Oracle EBS R12 General Ledger Step 31.

35. or Press [Alt+r].Training Guide Oracle EBS R12 General Ledger Step 34. Use the Transfer Consolidation Data page to transfer the data from some or all of the subsidiaries whose consolidation definitions you have included in a consolidation set. Action Click the Transfer button. Page 355 .

Enter the desired information into the Consolidation field.Training Guide Oracle EBS R12 General Ledger Step 36. enter the default Subsidiary Period and the Parent Standard Period. Enter a Consolidation Set name. 42. Click the Transfer button to submit a concurrent program to transfer your subsidiary data. Click in the Parent: Standard Period field. Page 356 . Click in the Subsidiary: Period field. 39. Enter the desired information into the Subsidiary: Period field. 40. Enter "Operations to Corporate". If your parent and subsidiaries share the same accounting calendar. Enter the desired information into the Parent: Standard Period field. Enter "Aug-07". 41. 38. Enter "Aug-07". or Press [Alt+n]. 37. Click the Transfer button. Action Click in the Consolidation field.

In ledgers that are not defined as average balance consolidation ledgers. End of Procedure. When you run your consolidation. you must use an average balance consolidation ledger. unlike other ledgers where average balance processing is enabled. You specify whether a ledger can be used for average balance consolidation purposes at the same time that you define your ledger. As a result. You have consolidated transactions. Action Click the OK button. do not enforce a link between standard and average balances. General Ledger will create two consolidation journal batches: • Standard-updates standard balances without affecting average balances. In this topic. both standard and average balances are updated automatically whenever transactions are posted. Average Balance Consolidation ledgers. Procedure Page 357 . you will consolidate balances. You can also consolidate standard and average balances in a single consolidation run. Consolidating Balances To consolidate average balances when you are using the balances consolidation method. 44. or Press [Alt+O]. you can update standard and average balances independently.Training Guide Oracle EBS R12 General Ledger Step 43. • Average-updates average balances without affecting standard balances. You can consolidate standard or average balances independently into an average balance consolidation ledger.

5. Vision Operations (USA) link. Use the Consolidation Definition page to transfer consolidation data from your subsidiary ledger to your parent ledger. you specify a subsidiary and parent ledger and a chart of accounts mapping that maps each ledger's chart of accounts.Training Guide Oracle EBS R12 General Ledger Step 1. Click the vertical scrollbar. When you create your consolidation definition. Click the Define: Consolidation link. Action Begin by navigating to the Consolidation Definition page. Page 358 . Click the General Ledger. Click the vertical scrollbar. 2. 3. 4.

Enter the desired information into the Ledger: Subsidiary field. Enter the desired information into the Ledger: Parent field. Click in the Ledger: Currency field. 7.Training Guide Oracle EBS R12 General Ledger Step 6. 8. Enter the desired information into the Ledger: Currency field. Enter "Vision Operations (USA)". Click the Save button. If you are consolidating balances. Page 359 . 10. Enter the desired information into the Consolidation field. Enter "Corporate Training (Balances)". Action Click in the Consolidation field. 11. Click in the Ledger: Subsidiary field. Enter the Parent ledger name. Enter "Vision China". 12. Enter the name of the Subsidiary ledger you are consolidating. 14. 9. Enter "USD". Click in the Ledger: Parent field. 13. enter the parent's ledger currency.

Page 360 . 16. 17. Use the Find Consolidation Processes page to query consolidation and elimination processes. You can complete as many fields as you like to narrow your query.Training Guide Oracle EBS R12 General Ledger Step 15. Click the Consolidation: Workbench link. Your query results appear in the Consolidation Workbench. Action Click the vertical scrollbar.

Enter the desired information into the Parent Period field. Enter a consolidation period for the Parent ledger. Action Your data access set must provide read access to the parent ledger. Page 361 . Click in the Parent Period field.Training Guide Oracle EBS R12 General Ledger Step 18. Enter "AUG-07". 20. 19. Click the Balance Type list.

Page 362 . Anyone with access to your parent ledger will be able to view consolidated data from your subsidiary ledgers. or Any. Action You can select Actual. Click the Actual list item. Budget.Training Guide Oracle EBS R12 General Ledger Step 21.

27. Click in the Subsidiary field. 26. Click in the Consolidation field. Enter the desired information into the Subsidiary field. 24. Enter "Vision Operations Mapping". Enter "Project Mfg To Operations (USD)". Enter the desired information into the Consolidation field. Action Click in the Consolidation Set field. 23. 25. Page 363 . Enter the desired information into the Consolidation Set field. Enter "Vision Project Mfg".Training Guide Oracle EBS R12 General Ledger Step 22.

Training Guide Oracle EBS R12 General Ledger Step 28. Action Click in the Status field. Page 364 .

Page 365 . or reverse consolidation balances. 31.Training Guide Oracle EBS R12 General Ledger Step 29. Click the Find button. Enter "Posted". You can also monitor the activity of all your subsidiaries to display the status of each process you submit. Use the Consolidation Workbench page to generate. or Press [Alt+i]. post. 30. Action Enter the desired information into the Status field.

Use the Transfer Consolidation Data page to transfer the data from some or all of the subsidiaries whose consolidation definitions you have included in a consolidation set.Training Guide Oracle EBS R12 General Ledger Step 32. Action Click the Transfer button. or Press [Alt+r]. Page 366 . 33.

Action Click in the Consolidation field. Click in the Parent: Standard Period field. 36. enter the default Subsidiary Period and the Parent Standard Period. Enter the desired information into the Subsidiary: Period field. 35.Training Guide Oracle EBS R12 General Ledger Step 34. Enter "Aug-07". Page 367 . 39. Enter "Operations to Corporate". 37. or Press [Alt+n]. Enter the desired information into the Parent: Standard Period field. Enter the desired information into the Consolidation field. Enter a Consolidation Set name. Enter "Aug-07". To submit a concurrent program to transfer your subsidiary data. Click in the Subsidiary: Period field. 38. 40. Click the Transfer button. If your parent and subsidiaries share the same accounting calendar.

Page 368 .Training Guide Oracle EBS R12 General Ledger Step 41. or Press [Alt+O]. 42. You have consolidated balances. Action Click the OK button. End of Procedure.

You can request reports from the Run Individual Reports page or through standard request submission (Submit Requests page). • Use the Financial Statement Generator (FSG). you will be able to: • Run simple reports. which is often presented in tabular form as a series of intersecting rows and columns similar to what you might create in a spreadsheet. and viewing ledger sets. followed by the report data. The rows and columns determine the values which appear in the body of a simple report. security rules. Procedure Page 369 . Upon completion of this lesson. you will run a simple report using the Run Individual Reports page. using the Financial Statement Generator.Training Guide Oracle EBS R12 General Ledger Financial Reporting Financial Reporting includes information on running simple reports. Running Simple Reports Simple Reports consist of a few headings to describe the information in the report. • View ledger sets. by virtue of the attributes those rows and columns possess. In this topic.

you can use it any time to run the report. Click the General Ledger. 3. define a report set. 5. 2. 4. Action Begin by navigating to the Define Financial Report page. The Define Financial Report page enables you to define a report by specifying the report objects that the Financial Statement Generator (FSC) must use to build the report. Once you define and save a report.Training Guide Oracle EBS R12 General Ledger Step 1. or copy and save it as a new report. Click the Report: Report link. Click the vertical scrollbar. Vision Operations (USA) link. Page 370 . Click the vertical scrollbar.

Click in the Required Components: Column Set field. Enter the desired information into the Description field. Click in the Description field. Click in the Required Components: Row Set field. Page 371 . Optionally. Enter the desired information into the Required Components: Row Set field. 7. 12.Training Guide Oracle EBS R12 General Ledger Step 6. Enter the desired information into the Required Components: Column Set field. 15. 13. Click in the Title field. Enter "Vision Ops Transactions". 8. you can specify your own custom column set. Enter "GL Operations Report". 11. Enter "12 Month Review". Enter the desired information into the Report field. Simple reports are defined by a row set and a standard column set. Enter "Vision Operations Report for GL". 14. 9. Enter the desired information into the Title field. 16. 10. Enter "12 Months". Action Click in the Report field.

Page 372 . Action Click the Calculate Then Round list item. Action Click the Rounding Option list.Training Guide Oracle EBS R12 General Ledger Step 17. Step 18.

Action Click the Output Option list. Page 373 .Training Guide Oracle EBS R12 General Ledger Step 19.

21.Training Guide Oracle EBS R12 General Ledger Step 20. You can optionally add a content set. Page 374 . Action Click the Spreadsheet list item. row order. and or display set to enhance the report or refine the information in the report.

Click the OK button. or Press [Alt+Y]. Click the Yes button.Training Guide Oracle EBS R12 General Ledger Step 22. Once you define and save a report. Action Click the Run Report button. or Press [Alt+O]. or Press [Alt+R]. you can run it anytime using the Run Individual Reports page. 23. Page 375 . 24.

Action Click the Submit button. Using the Financial Statement Generator (FSG) Financial Statement Generator (FSG) is a powerful report building tool for Oracle General Ledger. and adding color. • Define segment value security rules to restrict financial information contained in FSG report output generated by specific users and responsibilities. You have completed the Running Simple Reports procedure. you can: • Generate financial reports. and adding color. including changing font characteristics. or Press [Alt+S]. • Define your reports with reusable report objects. • Generate presentation quality financial reports with XML Publisher so you have more control with report formatting options. Page 376 . including changing font characteristics. 26. With FSG. making it easy to create new reports from the components of reports you've already defined. End of Procedure. such as income statements and balance sheets. inserting graphical images or logos. • Generate presentation quality financial reports with XML Publisher so that you can have more control with report formatting options.Training Guide Oracle EBS R12 General Ledger Step 25. inserting graphical images or logos. based upon data in your general ledger across a ledger set or a ledger.

Action Begin by navigating to the Define Financial Report page. Click the Report: Report link. 2. Click the General Ledger. In this topic. 5. Click the vertical scrollbar. Click the vertical scrollbar. The Define Financial Report page enables you to define the report parameters. you will define a report using the Financial Statement Generator. Page 377 . Procedure Step 1. 3. 4. Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger • Design custom financial reports to meet specific business needs.

Enter the desired information into the Required Components: Row Set field. 12. Enter the desired information into the Title field. Enter "GL Operations Reports". Click in the Required Components: Row Set field. Page 378 . Typical column sets include headings. Enter "Vision Operations Reports for GL". Click in the Title field. 7. 13. Click in the Required Components: Column Set field. Enter the desired information into the Report field. Define column sets to specify the format and content of your report columns. Define row sets to specify the format and content of your report rows. amount types. 11.Training Guide Oracle EBS R12 General Ledger Step 6. Action Click in the Report field. 14. and calculation columns for totals. currency assignments. 9. Typical row sets include line items. and calculation rows for totals. Enter "Vision Ops Transactions". 8. accounts. 10.

Define any optional report objects you need for special format reports or report distribution. Enter "12 Month Review". Page 379 . Action Click the XML list item. Click the Other Options: Output Option list. Action Enter the desired information into the Required Components: Column Set field. 16. Step 18.Training Guide Oracle EBS R12 General Ledger Step 15. 17.

Click the OK button. or Press [Alt+Y]. or Press [Alt+O]. Page 380 . Click the Run Report button. Click the Yes button. Action Once you define and save a report. 20.Training Guide Oracle EBS R12 General Ledger Step 19. 21. or Press [Alt+R]. you can run it anytime using the Run Individual Reports page.

End of Procedure. you can view account balances by ledger. The balance is not a summation across multiple ledgers. Essentially. 23. You have completed the Using the Financial Statement Generator procedure. When querying on ledger sets. Viewing Ledger Sets Ledger Sets enable you to group multiple ledgers that share the same Chart of Accounts (COA) and calendar combination. Action Click the Submit button. Ledger Sets allow you to treat multiple ledgers as one. The same ledger can belong to multiple ledger sets.Training Guide Oracle EBS R12 General Ledger Step 22. To obtain a summation across ledgers. For example. You need perform an Account Inquiry to retrieve balances by ledger and account. Page 381 . and ledger sets can contain other ledger sets. you can open and close periods for multiple ledgers in a ledger set in a single submission by submitting the new Open and Close Periods programs from the Submit Request page. You can compare the same account balance across multiple ledgers and ledger currencies. or Press [Alt+S]. you must use Financial Statement Generator.

Click the General Ledger. Click the Inquiry: Account link.Training Guide Oracle EBS R12 General Ledger In this topic. Procedure Step 1. 5. Click the vertical scrollbar. you will review the ledger set. Vision Operations (USA) link. Click the vertical scrollbar. Action Begin by navigating to the Account Inquiry page. Page 382 . 2. Use the Account Inquiry page to perform an account inquiry on ledger sets to view actual or encumbrance account balances across multiple ledgers that are assigned to a ledger set. 4. 3.

Enter the desired information into the Account: Low field. 11. 13. 10. Click in the Department: Low field.Training Guide Oracle EBS R12 General Ledger Step 6. 9. Use the Find Accounts page to search for the detail accounts you want to query. Click in the Account: Low field. Click in the Accounting Periods: To field. Enter the desired information into the Accounting Periods: From field. 14. Click in the Accounts: Drilldown Record Indicator field. Enter "1570". 12. Enter "Aug-06". Enter "01". 8. Enter "000". 15. Enter the low and high account range to include the desired accounts. Action Enter the range of accounting periods for your inquiry. 7. Page 383 . Enter the desired information into the Department: Low field. Click in the Accounting Periods: From field. Enter the desired information into the Company: Low field.

Enter the desired information into the Product: Low field. Use the Detail Balances page to review balances for the current account and ledgers based on your inquiry criteria. Action Click in the Sub-Account: Low field.Training Guide Oracle EBS R12 General Ledger Step 16. Enter the desired information into the Sub-Account: Low field. or Press [Alt+B]. Click the OK button. 17. Page 384 . or Press [Alt+O]. 21. Click the Show Balances button. Click in the Product: Low field. Enter "0000". 22. 18. 20. 19. Enter "000".

Page 385 . You have reviewed the ledger set. End of Procedure. Action Click the Close button.Training Guide Oracle EBS R12 General Ledger Step 23. 24.

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and reviewing Move/Merge requests. you will define a move/merge request. In this topic. reversing. submitting. • Create new accounts with Mass Creation. you will be able to: • Define a Move/Merge request. Procedure Page 387 . The first step in the process of a move or merge request is to define the request.Training Guide Oracle EBS R12 General Ledger Maintenance Maintenance includes information on defining. A merge operation transfers balances from multiple source accounts into one or more target accounts. • Submit a Move/Merge request. Upon completion of this lesson. purging. Defining a Move/Merge Request A move operation transfers balances from one or more source accounts to one or more target accounts.

7.Training Guide Oracle EBS R12 General Ledger Step 1. The Mass Maintenance Workbench page enables you to enter a move/merge request. Page 388 . 8. Click the vertical scrollbar. Enter "CEO Consolidation". Click the Setup: Other: Mass Maintenance link. 4. 2. 5. Action Click in the Request field. Vision Operations (USA) link. Click in the Description field. Enter the desired information into the Request field. Click the vertical scrollbar. Action Begin by navigating to the Mass Maintenance Workbench page. Click the General Ledger. Step 6. 3.

15. 20. 22. Enter the desired information into the Accounts: Source Account field. 10. Click the Yes button. Enter "Vision Operations (USA)". Your data access set must provide full ledger access to the ledger or ledger set. Click in the Accounts: Source Account field. 12. Enter the Target account specification to which you want to move/merge balances. Enter "01-CEO-1550-0000-000". Click the Prevalidate button to run the prevalidation process. 13. You can also select your account segment values from the list of values. 18. 19. 11. Review the execution report and correct any errors before submitting the move/merge request. 16. Enter the desired information into the Accounts: Target Account field. 17. You can also select your account segment values from the list of values. Enter a Line number for the source-to-target account specification.Training Guide Oracle EBS R12 General Ledger Step 9. or Press [Alt+a]. Enter "01-CEO-7350-0000-000". Full ledger access means having full read and write access to the ledger and all of its balancing segment values or management segment values. Enter a unique Source account specification from which to move/merge balances. select a ledger or ledger set. Click in the Ledger Name field. 21. Enter "Consolidation of CEO Budgets". You have completed the Defining a Move/Merge Request procedure. Action Enter the desired information into the Description field. In the Ledger field. 14. or Press [Alt+Y]. Page 389 . Click the Prevalidate button. Click in the Accounts: Target Account field. Enter the desired information into the Ledger Name field. End of Procedure.

Click the vertical scrollbar. 2. The second step is to submit the request for processing. Page 390 . A merge operation transfers balances from multiple source accounts into one or more target accounts. you will submit a move/merge request. Action Begin by navigating to the Mass Maintenance Workbench page.Training Guide Oracle EBS R12 General Ledger Submitting a Move/Merge Request A move operation transfers balances from one or more source accounts to one or more target accounts. The first step in the process of a move or merge request is to define the request. Click the General Ledger. 3. Click the vertical scrollbar. Procedure Step 1. In this topic. Vision Operations (USA) link.

Click in the Request field. Enter the desired information into the Description field.Training Guide Oracle EBS R12 General Ledger Step 4. Action Click the Setup: Other: Mass Maintenance link. 5. Click in the Description field. 9. 7. Enter the desired information into the Request field. Action Select Move/Merge as the Request Type. Enter "CEO Consolidation". Step 6. The Mass Maintenance Workbench page enables you to submit a move/merge request. Page 391 . Enter "Consolidation of CEO Budgets". 8.

17. Enter the desired information into the Accounts: Target Account field. Enter the desired information into the Accounts: Source Account field. Enter the desired information into the Ledger Name field. Click in the Accounts: Target Account field. Enter a unique Source account specification from which to move/merge balances. Enter "01-CEO-7350-0000-000". Enter the desired information into the Accounts: Line Number field. 16. Enter the Target account specification to which you want to move/merge balances. Your data access set must provide full ledger access to the ledger or ledger set. Click the Submit button. Enter "01". 14. or Press [Alt+Y]. Enter "Vision Operations (USA)". 20. 18. You can also select your account segment values from the list of values. Enter a Line number for the source-to-target account specification. or Press [Alt+u]. Action In the Ledger field. select a ledger or ledger set. Page 392 . Click the Submit button. End of Procedure. or Press [Alt+u]. 12. You can also select your account segment values from the list of values. Enter "01-CEO-1550-0000-000". 13. Click the Yes button. You have completed the Submitting a Move/Merge Request procedure. 19.Training Guide Oracle EBS R12 General Ledger Step 10. 15. Click in the Ledger Name field. Click in the Accounts: Source Account field. 11. Full ledger access means having full read and write access to the ledger and all of its balancing segment values or management segment values.

Procedure Step 1. Action Begin by navigating to the Mass Maintenance Workbench page. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Creating New Accounts with Mass Creation Use Mass Maintenance's mass creation feature to create new accounts automatically based on existing accounts. Click the Setup: Other: Mass Maintenance link. you will create new accounts using the mass creation feature. 3. 4. In this topic. Click the General Ledger. if you add a new cost center to your organization you can use mass creation to create all the accounts you need based upon one of your other cost centers. Click the vertical scrollbar. Vision Operations (USA) link. Page 393 . For example. 2.

Enter the desired information into the Accounts: Line Number field. Click in the Description field. Step 6. Action The Mass Maintenance Workbench page enables you to create new accounts using the mass creation feature. Page 394 . Enter the desired information into the Request field. 12. Click in the Request field. Enter a Request name and Description for your mass creation. Enter "01". 10. Enter "New GL Accounts".Training Guide Oracle EBS R12 General Ledger Step 5. Enter a Line number for the source-to-target account specification. 7. Click in the Accounts: Line Number field. Action Click the Mass Creation option. Enter "January 2008". 8. 9. Enter the desired information into the Description field. 11.

15. 20. Enter "03-000-1110-1300-140". 16. Click the Yes button. You can also select your account segment values from the list of values. You have completed the Creating New Accounts with Mass Creation procedure. Click in the Accounts: Target Account field. End of Procedure. Enter the desired information into the Accounts: Source Account field. or Press [Alt+O]. Enter "01-000-1110-0000-000". You can also select your account segment values from the list of values. or Press [Alt+Y]. 19. Enter the desired information into the Accounts: Target Account field. Click the OK button. Page 395 . 18. Click in the Accounts: Source Account field. 14. 17.Training Guide Oracle EBS R12 General Ledger Step 13. Action Enter a Source account specification to use to model your target accounts. Enter the Target account specification for the accounts you want to create. Click the Submit button. or Press [Alt+u].

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and purging consolidation audit data. • Create eliminating entries.Training Guide Oracle EBS R12 General Ledger Global Consolidation System Global Consolidation System includes information on the Consolidation Workbench. • Transfer subsidiary data to your parent. In this topic. while keeping you informed about each subsidiary's consolidation status. you will use the consolidation workbench. The workbench also monitors subsidiary account balances for any changes that occur after the subsidiary data has already been transferred to your parent ledger. transferring subsidiary data to your parent. Procedure Page 397 . • Purge consolidation audit data. Using the Consolidation Workbench The Consolidation Workbench provides a central point of control for consolidating an unlimited number of subsidiaries to your parent. you will be able to: • Use the Consolidation Workbench. creating eliminating entries. Upon completion of this lesson.

3. The Find Consolidation Processes page enables you to query consolidation and elimination processes. 5. Action Select a parent from the list of values. Click the Consolidation: Workbench link. Click in the Parent field. Click the vertical scrollbar. Step 7. Your data access set must provide read access to this parent ledger.Training Guide Oracle EBS R12 General Ledger Step 1. Click the vertical scrollbar. 2. Click the General Ledger. Click the vertical scrollbar. Vision Operations (USA) link. Page 398 . 4. 6. Action Begin by navigating to the Find Consolidation Processes page. Your query results appear in the Consolidation Workbench.

9. Page 399 . 14. Step 13. Enter "Vision Operations (USA)". Enter the desired information into the Parent Period field. Action Enter the desired information into the Parent field. Click in the Parent Period field. Enter or choose a consolidation period from the list of values.Training Guide Oracle EBS R12 General Ledger Step 8. or Press [Alt+i]. 10. Action Click in the Subsidiary field. The Consolidation Workbench monitors the activity of all your subsidiaries to display the status of each process you submit. 11. Enter "Dec-04". Click the Find button. Click the Review Journal button. 12.

15. Action Click the Journals button.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+J]. Step 16. 17. Page 400 . The Batch page enables you to review or modify the consolidation journal batch. The Journals page displays the list of journals in the selected batch. or Press [Alt+J].

Training Guide Oracle EBS R12 General Ledger Step 18. Action Click the Close button. Page 401 .

Action Click the Close button.Training Guide Oracle EBS R12 General Ledger Step 19. Page 402 .

In this topic. Action Click the Close button. General Ledger accumulates your subsidiary information based on the chart of accounts mapping and consolidation rules you defined. Procedure Page 403 . 21. you will transfer subsidiary data to your parent ledger. You have completed the Using the Consolidation Workbench procedure. End of Procedure.Training Guide Oracle EBS R12 General Ledger Step 20. and stores the consolidation data. Transferring Subsidiary Data to Your Parent You can transfer the balances or transactions to be consolidated from your subsidiary ledger to your parent.

Page 404 . Action Begin by navigating to the Transfer Consolidation Data page. Click the General Ledger. Click the vertical scrollbar. Vision Operations (USA) link. 5. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step 1. Click the Consolidation: Transfer: Data link. The Transfer Consolidation Data page enables you to transfer subsidiary data to the parent ledger. 4. 3. 2.

Click in the Subsidiary: Period field. 13. 10. Enter the subsidiary's accounting Period that you want to consolidate. Enter "YTD". Enter the desired information into the Consolidation field. Enter "Project Mfg To Operations (USD)". such as year-to-date (YTD) or period-to-date (PTD). . Action Select the consolidation definition you want to transfer. Enter the desired information into the Parent: Standard Period field. You can consolidate to any period that is open or future enterable. Click in the Consolidation field. Enter the desired information into the Subsidiary: Period field. Enter "Adj-05". 12. Click in the Amount Type field. 8. The definition must use the balances consolidation method. 11. Enter the desired information into the Amount Type field. Page 405 7.Training Guide Oracle EBS R12 General Ledger Step 6. 9. Enter the Amount Type of balances you want to consolidate. Enter the Standard Period to which you want to consolidate in your parent ledger. Click in the Parent: Standard Period field. Enter "Dec-04".

End of Procedure. You have completed the Transferring Subsidiary Data to Your Parent procedure. or Press [Alt+O]. you will enter elimination entries. Click the Transfer button. 15. Procedure Page 406 . or Press [Alt+n].Training Guide Oracle EBS R12 General Ledger Step 14. In this topic. Action Click the Transfer button to launch a concurrent process to transfer your subsidiary data to your parent. Creating Elimination Entries You can use General Ledger's standard journal entry functions to create eliminating entries in your parent ledger. 16. Click the OK button.

you can logically group all subsidiaries which belong to a particular line of business. 3. 4. Click the vertical scrollbar. Your set can contain a single elimination entry. Click the General Ledger. Use the Elimination Set page to create an elimination set. Define an eliminating entry by first creating an elimination set. Click the vertical scrollbar. Click the Consolidation: Elimin: Define link. 2. For example. or you can group related entries into the same elimination set. Page 407 .Training Guide Oracle EBS R12 General Ledger Step 1. 5. Vision Operations (USA) link. Action Begin by navigating to the Elimination Set page.

Enter a batch name for your elimination set. Select a balancing segment value from the list of values to represent an Elimination Company. Enter the desired information into the Ledger/Ledger Set field. Enter the desired information into the Elimination Set field.Training Guide Oracle EBS R12 General Ledger Step 6. 8. Page 408 . Enter "Mar 02 Subsidiary Elimination Set". This name represents a batch of one or more elimination journals for a particular ledger. Enter "95". This company is used as the target company when booking elimination entries. You can define eliminations for any ledger that shares the same chart of accounts as your data access set. 7. 10. Click in the Elimination Company field. 9. Action Select a ledger. The description of the company is automatically provided. 11. Click in the Elimination Set field. Enter "Vision Operations (USA)". Click in the Ledger/Ledger Set field. Enter the desired information into the Elimination Company field.

Click in the Effective Dates: From field. Step 17. Page 409 . Action Now enter the elimination journals for the elimination set. The Elimination Accounts page enables you to enter elimination journals.Training Guide Oracle EBS R12 General Ledger Step 12. Enter the desired information into the Effective Dates: From field. Enter effective from and to dates to specify when the elimination set is active. Enter "31-MAR2002". Enter the desired information into the Effective Dates: To field. Action The Track Elimination Status option enables you to indicate if you want the elimination set to be a part of the checklist for determining which eliminations are completed for the period. 15. 18. Click the Accounts button. 16. Enter "01Mar-2002". 14. Click in the Effective Dates: To field. 13.

Enter the desired information into the Accounts field. In the Amount Type field. enter the balance type to derive the eliminations from. 20. a parent account value. Possible values include PTD. select a detail account value or leave the segment blank. 28. 25. Enter the desired information into the Currency field. 29. Enter "03-000-1110-1300-140".Training Guide Oracle EBS R12 General Ledger Step 19. 33. Enter the desired information into the Amount Type field. Page 410 . Enter the desired information into the Accounts: Target Account field. QTD. 22. Enter "01". select a detail account value. Specify the source. 23. Click the Close button. Click the Save button. and PJTD. Enter "PTD". Enter "95-000-1110-1300-140". 30. 26. YTD. 24. Select a currency from the list of values. Click in the Currency field. You have two choices: the consolidated parent's ledger currency or STAT. 21. You have completed the Creating Elimination Entries procedure. Action Enter a journal name for your elimination entry to uniquely identify an elimination journal within the elimination batch. End of Procedure. For each account segment. or leave the segment blank. Specify a target account for your elimination entry. 27. Click in the Accounts: Source Account field. 31. Click in the Accounts: Line Number field. The currency you specify is for both source and target accounts. For each account segment. Click in the Accounts: Target Account field. Click in the Amount Type field. Enter the desired information into the Accounts: Source Account field. The Category is automatically defined as Elimination. 32. Enter "Operations". Enter the desired information into the Accounts: Line Number field. The source account balance will be fully eliminated into the target account. Enter "USD".

General Ledger maintains an audit trail for the Consolidation Audit Report. Click the vertical scrollbar. In this topic. you will purge consolidation audit data. However. Once you purge your consolidation audit data. the Unmapped Subsidiary Accounts Report. 2. you can still review your consolidation journal batch in your parent ledger. Vision Operations (USA) link. Click the General Ledger. 3. Click the vertical scrollbar. After you run these reports. Action Begin by navigating to the Purge Consolidation Audit Data page. Procedure Step 1.Training Guide Oracle EBS R12 General Ledger Purging Consolidation Audit Data When you run a consolidation in audit mode. Page 411 . you can no longer run the consolidation audit reports. and the Disabled Parent Accounts Report. you can purge supporting source data from the GL_CONSOLIDATION_AUDIT table.

Click in the Period field. End of Procedure. The Purge Consolidation Audit Data page enables you to purge audit data. Enter the desired information into the Period field. Enter "Project Mfg To Operations (USD)". Action Click in the Consolidation field. Click the Purge button. Step 6. 5.Training Guide Oracle EBS R12 General Ledger Step 4. 8. Page 412 . You have completed the Purging Consolidation Audit Data procedure. Enter "Jan-98". or Press [Alt+P]. 9. 11. 7. Enter the desired information into the Consolidation field. Action Click the Consolidation: Purge link. 10.

Training Guide Oracle EBS R12 General Ledger Page 413 .

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• Define currency cross rates. Therefore. Defining Foreign Currencies Use the Currencies page to define non-ISO (International Standards Organization) currencies. you use the Currencies page to define currencies.S. In this procedure. • Enter a journal with conversion rounding differences.Training Guide Oracle EBS R12 General Ledger Multi-Currency Multi-Currency includes information on managing currencies and currency rates. Oracle Applications has predefined all currencies specified in ISO standard #4217. Upon completion of this lesson. and to enable disable currencies. Dollars (USD) is the only currency that is enabled initially. Note: U. Procedure Page 415 . Dollars (USD). you will be able to: • Define foreign currencies. you must enable the currency.S. to use a currency other than U. and using the Currency Rates Manager. • Use the Currency Rates Manager.

Click the General Ledger. Page 416 . Use the Currencies page to define a currency. 2. 4. you must enter a unique code to represent your currency. 5.Training Guide Oracle EBS R12 General Ledger Step 1. Vision Operations (USA) link. 6. even if you disable the currency at a later time. 3. Click the vertical scrollbar. Click the Setup: Currencies: Define link. Click the vertical scrollbar. In the Code Field. Note: You cannot change a currency code after you enable it. Action Begin by navigating to the Currencies page.

8. you can optionally select the name of the Issuing Territory. 13. In the Issuing Territory field. Click in the Description field. Enter the desired information into the Description field. 10. Click in the Name field. 15. Enter the desired information into the Code field. 14. Enter the desired information into the Issuing Territory field. Enter "SDG". Action Click in the Code field. Enter the desired information into the Name field. 11. Click in the Issuing Territory field. 9. Note: Oracle Applications has predefined the names of countries (per ISO Standard #3166) that issue standard currencies.Training Guide Oracle EBS R12 General Ledger Step 7. Enter "Sudan". 12. Page 417 . Enter "Sudanese Pound (Dinar no longer used)". Enter "Sudanese Pound".

The Extended Precision field is used to designate the number of digits to the right of the decimal point used in calculations for this currency. Enter "01-Jan-2007". Enter the desired information into the From field. 17. Click in the Symbol field. 24. Defining Currency Cross Rates You use the Currency Rates Manager page to automatically assign a currency rate when you do any of the of the following: • Convert foreign currency journal amounts to your ledger currency equivalents Page 418 . You have completed the Defining Currencies procedure. 20. Enter ". 21. The Minimum Accountable Unit field enables you to designate the smallest denomination used in this currency. Action In the Symbol field. Note: This unit may not correspond to the precision. 28. 27. 22. The Precision field is used to designate the number of decimal digits used in regular currency transactions. 25. do not.1". Click the Save button. 23. you enter the symbol for your currency. End of Procedure. Enter the desired information into the Symbol field. Enter the desired information into the Minimum Accountable Unit field. Click the horizontal scrollbar. Click the horizontal scrollbar. The Precision and Extended Precision fields enable you to designate the number of digits to the right of the decimal point. 26. 19. The extended precision must be greater than or equal to the standard precision. others. such as Oracle General Ledger. Click in the Minimum Accountable Unit field. Enter "SDG". Click in the From field. Note: Some Oracle Applications use currency symbols when displaying amounts. 18.Training Guide Oracle EBS R12 General Ledger Step 16.

Training Guide Oracle EBS R12 General Ledger • Run Revaluation • Run Translation or Re-measurement In this procedure. 4. Click the Rate Types link. Action Begin by navigating to the Currency Rates Manager page. Click the vertical scrollbar. Click the General Ledger. Page 419 . 2. Click the vertical scrollbar. Procedure Step 1. 3. you will use the Currency Rates Manager page to defining a currency cross rate. Vision Operations (USA) link.

7. rate type (unless you are using the User rate type). Click in the Rate Type field. Action Click the Create Rate Type button. Step 6. as well as enter daily conversion rates for specific combinations of foreign currency.Training Guide Oracle EBS R12 General Ledger Step 5. Page 420 . and conversion date. 8. Action The Currency Rates Manager page enables you set up currency rate types. and conversion date you enter. Enter the desired information into the Rate Type field. When you enter a foreign currency journal. Note: If you want to enter different daily rates for the same combination of fromcurrency. You enter a conversion rate type in the Rate Type field. Oracle General Ledger automatically displays the predefined exchange rate based on the currency. 9. to-currency. and conversion rate type. you must define separate conversion rate types. The rate type is a parameter that associates contra currencies with the pivot currency. Enter "UPK Rate". date.

Enter the desired information into the Description field. Enter the desired information into the Contra Currency field. • Minimum Accountable Unit: the smallest denomination used in the currency. Enter the desired information into the Pivot Currency field. including the following: • Currency Precision: the number of digits to the right of the decimal point used in regular currency transactions. A cross rate rule is associated with a conversion rate type and consists of a rate type. 19. Enter "GBP". 20. pivot currency. 15. Enter "UPK Private Rate". Page 421 . 12. Click the Apply button. Click the Add Another Row button. The system will calculate cross rates based on the cross rate rule you define. The reporting currency also considers several factors that are a part of all the currencies predefined in Oracle Applications. Click in the Contra Currency field. Enter "USD". 18. Click the Add Another Row button.Training Guide Oracle EBS R12 General Ledger Step 10. Note: This might not correspond to the precision. Enter the desired information into the Contra Currency field. Action Click in the Description field. 13. 21. Cross rates are calculated conversion rates based on defined currency rate relationships. Click in the Pivot Currency field. Entering a Journal with Conversion Rounding Differences Conversion rounding refers to the currency amounts that are converted and accounted for using the same rounding rules used throughout Oracle Applications products. • Extended Precision: the number of digits to the right of the decimal point used in calculations for the currency. End of Procedure. You have completed the Defining Currency Cross Rates procedure. 22. Enter "CAD". 23. You use the Contra Currencies field to enter the currencies that have a rate relationship with the pivot currency. The Pivot Currency field is the central currency that interacts with contra currencies. 17. 14. 11. 16. and contra currencies.

Vision Operations (USA) link. 2. you will enter a foreign currency journal entry in the Enter Journals page that requires conversion rounding. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger In this procedure. Procedure Step 1. Click the General Ledger. Page 422 . Click the Journals: Enter link. 3. Action Begin by navigating to the Enter Journals page.

When a standard foreign currency journal is created in Oracle General Ledger. Action Click the New Journal button. 6. Page 423 . Use the Journals page to enter journal transactions. the conversion to the ledger currency or reporting currency may result in rounding differences (the difference between the debit and credit amounts). the rounding difference is posted to the journal line with the largest amount. the rounding difference is posted to the rounding imbalances account. or Press [Alt+J]. 5. • If you have specified a rounding imbalances account.Training Guide Oracle EBS R12 General Ledger Step 4. There are two methods in which rounding differences are handled in Oracle General Ledger when a standard foreign currency journal is created: •If you have not specified a rounding imbalances account in the source ledger.

Training Guide Oracle EBS R12 General Ledger Step 7. Click in the Description field. Enter "CAD". Action Enter the desired information into the Journal field. Enter "10". Enter "Journal with Rounding Differences". Click in the Conversion: Currency field. Enter ". 10. 14. Enter the desired information into the Conversion: Rate field. 15. Click in the Conversion: Rate field. 16. 17. 9. Click in the Account field. Enter "Adjustment". 8. Enter the desired information into the Conversion: Currency field. 11. Enter the desired information into the Conversion: Type field. Enter "User". Click in the Conversion: Type field. 13. 12. Enter the desired information into the Description field. Enter the desired information into the Line field. Page 424 . 18. Click in the Line field.97".

12". Click the Yes button. 24. Enter "51.Training Guide Oracle EBS R12 General Ledger Step 19. You will split the credit entry across two accounts. Click in the Credit field. 35. Click in the Line field. Click in the Line field. or Press [Alt+O]. Page 425 . Click in the Debit field. Click in the Credit field. 36. Enter "50. Enter the desired information into the Account field. Action Enter the desired information into the Account field. Enter "01-140-7640-0000000". 26. 28. Enter "01-210-7640-0000000". 25. 29. However. 31. In the Debit field. or Press [Alt+Y]. Enter the desired information into the Credit field. the US conversion shows a one cent rounding difference. 34. 20. 30. Enter "01-110-7640-0000000". 23. 27. Enter the desired information into the Entered: Debit field. or Press [Alt+P]. 21. 32. Click the Post button. you will enter the debit amount in a single entry. 33. 22.85". Notice that the credits equal the debits in the CAD currency. Enter the desired information into the Credit field.27". Enter ". Click the Save button. Enter the desired information into the Account field. Click the OK button.

. Action Click in the Journal field.Training Guide Oracle EBS R12 General Ledger Step 37. 40. Step 38. Action Click the Find.. Page 426 . or Press [Alt+i]. Enter "Adjustment". Enter the desired information into the Journal field. 39. button. Click the Find button.

Page 427 . 43. Action Click in the Line field. you can Review Period Rates and historical rates using a web interface. and create Cross Rates that are calculated conversion rates based on defined currency rate relationships. you will create daily rates using the Currency Rates Manager page. After posting the journal and retrieving it for review.Training Guide Oracle EBS R12 General Ledger Step 41. You have completed the Entering a Journal with Conversion Rounding Differences procedure. notice that the system automatically accounted for the rounding error by crediting the adjustment account one cent. 42. Using the Currency Rates Manager The Currency Rates Manager enables you to manage all of your currency rate information in one place. In this topic. download Historical Rates to a spreadsheet for a review only or update and modify the Historical Rates. upload Daily Rates or Historical Rates from a spreadsheet to Oracle General Ledger. End of Procedure. You can enter Daily Rates.

Training Guide Oracle EBS R12 General Ledger Procedure Step 1. 3. In addition. 2. Click the Daily Rates link. You can maintain daily conversion rates between any two currencies that are enabled in your applications instance. 5. Vision Operations (USA) link. and translation or remeasurement. 4. Page 428 . select the Daily Rates tab to perform foreign currency journal conversions. you can enter a single exchange rate for a range of dates in the Enter Rates By Date Range window. Click the vertical scrollbar. revaluation. Click the vertical scrollbar. In the Currency Rates Manager page. Action Begin by navigating to the Currency Rates Manager page. The date range can span multiple days or periods. Click the General Ledger.

Click in the To Currency field. 10. 11. Enter "SDG". Click in the Start Date field. Action In the From Currency field. 12. Note: If you enter the same currency that you entered in the From Currency field. 9.Training Guide Oracle EBS R12 General Ledger Step 6. enter the dates to span your desired date range. Enter the desired information into the To Currency field. Page 429 . enter the currency to which you want to convert. Enter the desired information into the From Currency field. enter the currency from which you want to convert using the rates you enter. you will receive an error. In the To Currency field. Enter "USD". In the Start Date and End Date fields. Action Click in the From Currency field. 8. Step 7. 13.

Step 20. Click the Daily Rates link. Action Enter the desired information into the Start Date field. 18. 15. Enter "01-Jan-2007". 16. 21. Click in the End Date field. you will navigate back to the Currency Rates Manager page.Training Guide Oracle EBS R12 General Ledger Step 14. Click the Go button. Enter "01-Jan-2007". 17. Action Click the vertical scrollbar. 19. Page 430 . Click the Home link. To create your daily rates. Enter the desired information into the End Date field. select the Daily Rates tab. and then access the Create Daily Rates page.

select Daily Rate in the Rate Type field. Click in the End Date field. 33. Enter "31-Jan-2007". Click the Rate Type list. 23. Enter "USD". 27.Training Guide Oracle EBS R12 General Ledger Step 22. 25. Enter "SDG". Enter the desired information into the To Currency field. Click in the To Currency field. enter the currencies you specified in the From Currency and To Currency fields. 32. Enter "31-Jan-2007". 29. Enter the desired information into the Start Date field. To create your daily rates. Action Click the Create Daily Rates button. Page 431 . 28. Enter the desired information into the End Date field. 26. In Create Daily Rates. Click the Daily Rate list item. 30. Enter the desired information into the From Currency field. 24. Click in the Start Date field. 31.

35. Step 37.Training Guide Oracle EBS R12 General Ledger Step 34. Enter "25". Action Click in the Rate field. Action Click the Home link. Enter the desired information into the Rate field. Click the Apply button. 36. Page 432 .

40. Click the Other: Requests link. Page 433 . Click the vertical scrollbar. Use the Find Requests page to query for the Request ID. 39. Action To view the status of your request.Training Guide Oracle EBS R12 General Ledger Step 38. navigate to Other and click the Requests link.

Click the Find button. Page 434 . 42. Enter the desired information into the Request ID field. 45. Action Click the Specific Requests option. You have completed creating daily rates using the Currency Rates Manager page. End of Procedure. 44. or Press [Alt+i]. 43. Click in the Request ID field. Enter "5175562".Training Guide Oracle EBS R12 General Ledger Step 41.

In this topic. If you use Reporting Currencies. You specify the reporting currency as a part of the ledger with which you are working. you will be able to: • Enter reporting currencies. when you post the original journals in your source ledger. • Use reporting currencies. however. Procedure Page 435 . When the budgetary control batch is posted. Upon completion of this lesson. posting may generate additional journals for reporting currencies within the same batch. If budgetary control is enabled. you will enter reporting currencies.Training Guide Oracle EBS R12 General Ledger Journal or Subledger Level Reporting Currencies Journal or Subledger-Level Reporting Currencies includes information on entering and reporting currencies. all journals in a batch must be entered for the same ledger. Entering Reporting Currencies Reporting Currencies are integrated with ledgers. General Ledger automatically generates journals in your reporting currencies where the entered currency amounts have been converted to the reporting currency amounts. (Journal or Subledger Level).

Click the vertical scrollbar. Vision Operations (USA) link. and to enable and disable currencies. 3. Click the Setup: Currencies: Define link.Training Guide Oracle EBS R12 General Ledger Step 1. 4. Use the Currencies page to define non-ISO(International Standards Organization) currencies. 2. Action Begin by navigating to the Currencies page. Page 436 . 5. Oracle Applications has predefined all currencies specified in ISO standard #4217. Click the vertical scrollbar. Click the General Ledger.

Page 437 . Enter "Canadian currency 2008". Enter a unique Code to represent your currency. even if you disable that currency at a later time. Enter the desired information into the Issuing Territory field. Enter "Canada". 8. Action Click in the Code field. 13. 7. Enter the desired information into the Code field. You cannot change a currency code after you enable the currency. 9.Training Guide Oracle EBS R12 General Ledger Step 6. Enter "CAN2". 12. 10. Enter "To be used after 01-Jun-2008". 11. Click in the Name field. Click in the Issuing Territory field. 14. Click in the Description field. Click the Save button. Enter the desired information into the Name field. Enter the desired information into the Description field.

• Completing Reporting Currencies. You specify the reporting currency as a part of the ledger with which you are working.not the other way around. In this topic. since journals are only converted and replicated from your ledger to your reporting currencies . End of Procedure. Reporting currency is flexible. you will enter the data in the reporting currency. This is especially true of entering or importing new journals into your reporting currency. You can maintain additional currency representations at three different levels: • Balance level. Action You have entered reporting currencies. Procedure Page 438 . You should be cautious about performing any activity other than reporting when you are using a reporting currency. Using Reporting Currencies Reporting Currencies are integrated with ledgers. You can use the Reporting Currencies for: • Entering Data into Reporting Currencies.Training Guide Oracle EBS R12 General Ledger Step 15. • Subledger level. • Journal level. • Performing Standard General Ledger Activities.

5. Page 439 . or search for an existing ledger. Click the vertical scrollbar. 2.Training Guide Oracle EBS R12 General Ledger Step 1. 4. Use the Accounting Setups page to define a new ledger. 3. Action Begin by navigating to the Accounting Setups page. Vision Operations (USA) link. Click the Accounting Setups link. Click the General Ledger. Click the vertical scrollbar.

Enter the desired information into the Search criteria field. Action Click the Search by list.Training Guide Oracle EBS R12 General Ledger Step 6. 9. Click in the Search criteria field. 10. Click the Update Accounting Options button. Use the Update Accounting Options page to update the accounting information in the ledger. 11. Click the Legal Entity list item. Page 440 . 12. Click the Go button. Enter "Northlake Store". 8. 7.

Use the Update Reporting Currencies page to update the reporting currency information. Action Click the Update button.Training Guide Oracle EBS R12 General Ledger Step 13. Page 441 . 14.

Action Click the Add Reporting Currency button. 16.Training Guide Oracle EBS R12 General Ledger Step 15. Use the Add Reporting Currency page to enter the reporting currency information. Page 442 .

18. Click the Subledger list item. Page 443 . Action Click the Currency Conversion Level list.Training Guide Oracle EBS R12 General Ledger Step 17.

Page 444 .Training Guide Oracle EBS R12 General Ledger Step 19. Action Click in the Currency field.

Action Enter the desired information into the Currency field. Page 445 . Enter "ANY".Training Guide Oracle EBS R12 General Ledger Step 20.

Action Click in the Reporting Currency Name field.Training Guide Oracle EBS R12 General Ledger Step 21. Page 446 .

Action Enter the desired information into the Reporting Currency Name field. Enter "2008Additions". Page 447 .Training Guide Oracle EBS R12 General Ledger Step 22.

Action Click in the Short Name field.Training Guide Oracle EBS R12 General Ledger Step 23. Page 448 .

Enter "2008Add". Page 449 . Action Enter the desired information into the Short Name field.Training Guide Oracle EBS R12 General Ledger Step 24.

Training Guide Oracle EBS R12 General Ledger Step 25. Page 450 . Action Click in the Rounding Differences Tracking Account field.

Page 451 .Training Guide Oracle EBS R12 General Ledger Step 26. rounding imbalances are automatically balanced against the account you specified. Action If you enable Rounding Differences Tracking by assigning a Rounding Differences Tracking Account to your ledger. Enter the desired information into the Rounding Differences Tracking Account field. Enter "01-000-1140-0000-000".

Training Guide Oracle EBS R12 General Ledger Step 27. Action Click in the Default Rate Type field. Enter "Corporate". 28. Conversion rate types are used to convert transactions once the Reporting Currencies option is enabled. Page 452 . Enter the desired information into the Default Rate Type field.

Action Click the Apply button.Training Guide Oracle EBS R12 General Ledger Step 29. You have entered the data in the reporting currency. Page 453 . End of Procedure. 30.

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Training Guide Oracle EBS R12 General Ledger Using the Account Hierarchy Manager Using the Account Hierarchy includes information on starting the Account Hierarchy Manager. displaying multiple hierarchies. • Display multiple hierarchies. and charts of accounts. • Add or change account hierarchies. adding or changing account hierarchies. • Add or change child values. as well as change parent/child dependencies • create new rollup groups from the Account Hierarchy Manager and have your changes reflected automatically in both the Key Segment Values and Rollup Groups pages. you will be able to: • Start the Account Hierarchy Manager. maintain. segment values. child values. In this topic. • Add or change rollup groups. Starting the Account Hierarchy Manager The Account Hierarchy Manager page helps you to • graphically create. you will start the account hierarchy manager. Upon completion of this lesson. Procedure Page 455 . The Account Hierarchy Manager has security rules that enable you to control: • Read only or read/write access • Access to hierarchies. and rollup groups. and review account structure hierarchies • define new parent and child segment values.

3. 2. Click the vertical scrollbar. Action Begin by navigating to the Account Hierarchy Manager page. 4. Click the vertical scrollbar. Click the Setup: Accounts: Manager link.Training Guide Oracle EBS R12 General Ledger Step 1. Page 456 . Click the General Ledger. Vision Operations (USA) link.

8. parent and child relationships. The Account Hierarchy Manager page enables you to define a new segment value by entering attributes for a new child value. and facilitates reporting and analysis.Segments tree control. 7. Action Click the Yes button. In this topic. You have completed Starting the Account Hierarchy Manager procedure. Click an entry in the Chart of Accounts .Segments represents an individual segment of a particular chart of accounts structure. Displaying Multiple Hierarchies Displaying Multiple Hierarchies helps you to view multilevel hierarchy structure and facilitates reporting and analysis. you will display multiple hierarchies. The Chart of Accounts .Training Guide Oracle EBS R12 General Ledger Step 5. 6. including multi-level hierarchies. You can also carefully plan your hierarchies. they become permanent. Page 457 . When you create and save parent and child segment values. End of Procedure.

Click the vertical scrollbar. Action Begin by navigating to the Account Hierarchy Manager page. Page 458 .Training Guide Oracle EBS R12 General Ledger Procedure Step 1. Vision Operations (USA) link. 3. 4. Click the vertical scrollbar. Click the General Ledger. 2. Click the Setup: Accounts: Manager link.

It has security rules that enable you to control access to read only or read/write and access to hierarchies.Training Guide Oracle EBS R12 General Ledger Step 5. Page 459 . 6. Use the Account Hierarchy Manager [Read-Only] page to display multiple heirarchies. Action Click the No button.

Page 460 . Click an entry in the Chart of Accounts . Action The Chart of Accounts .Segment represents an individual segment of a particular chart of accounts structure.Segments tree control.Training Guide Oracle EBS R12 General Ledger Step 7.

Action Click an entry in the Communications Accounting Flex tree control.Training Guide Oracle EBS R12 General Ledger Step 8. Page 461 .

Action Click an entry in the Corporate Accounting Flex tree control.Training Guide Oracle EBS R12 General Ledger Step 9. Page 462 .

Page 463 . Action Click the Company option.Training Guide Oracle EBS R12 General Ledger Step 10.

Page 464 .Training Guide Oracle EBS R12 General Ledger Step 11. Action Click the Children tab.

Action Click in the From field.Training Guide Oracle EBS R12 General Ledger Step 12. Page 465 .

Page 466 . Action Enter the desired information into the From field.Training Guide Oracle EBS R12 General Ledger Step 13. Enter "Company".

Page 467 . Action Click in the To field.Training Guide Oracle EBS R12 General Ledger Step 14.

16. and encumbrance amounts for each department and to roll up these amounts to create a division amount. You have completed Displaying Multiple Hierarchies.Training Guide Oracle EBS R12 General Ledger Step 15. End of Procedure. Enter "Company". Adding or Changing Rollup Groups The Rollup Group is used to summarize budget. Procedure Page 468 . you will add or change rollup groups. In this topic. actual. Adding or Changing Rollup Groups helps you to add or change rollup groups. Action Enter the desired information into the To field.

4. Click the General Ledger. Action Begin by navigating to the Account Hierarchy Manager page. Vision Operations (USA) link. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step 1. Click the vertical scrollbar. Page 469 . 3. 2. Click the Setup: Accounts: Manager link.

The Account Hierarchy Manager page enables you to add or change a rollup group. Action Click the Yes button. Page 470 . 6.Training Guide Oracle EBS R12 General Ledger Step 5.

Action Click an entry in the Chart of Accounts . Page 471 .Training Guide Oracle EBS R12 General Ledger Step 7.Segments tree control.

Page 472 .Training Guide Oracle EBS R12 General Ledger Step 8. Action Click an entry in the Operations Accounting Flex tree control.

Page 473 . Action Click the Edit menu.Training Guide Oracle EBS R12 General Ledger Step 9.

Use the Rollup Groups page to create new rollup groups. Action Click the Rollup Groups menu. 11. You can have those changes reflected automatically in both the Key Segment Values and Rollup Groups pages. Page 474 .Training Guide Oracle EBS R12 General Ledger Step 10.

Action Click the New. Use the Rollup Group page to add a new rollup group. 13.Training Guide Oracle EBS R12 General Ledger Step 12.. Page 475 . button..

Action Enter the desired information into the Name field. Page 476 .Training Guide Oracle EBS R12 General Ledger Step 14. Enter "Training".

Training Guide Oracle EBS R12 General Ledger Step 15. Action Click in the Description field. Page 477 .

Action Enter the desired information into the Description field. Enter "Training Purposes". Page 478 .Training Guide Oracle EBS R12 General Ledger Step 16.

Page 479 .Training Guide Oracle EBS R12 General Ledger Step 17. Action Click the OK button.

Training Guide Oracle EBS R12 General Ledger Step 18. You have completed Adding or Changing Rollup Groups procedure. parent/child relationships. In this topic. You can also carefully plan your hierarchies. they become permanent. When you create and save Parent and Child segment values. Action Click the OK button. including multilevel hierarchies. 19. End of Procedure. Procedure Page 480 . and facilitates reporting and analysis. you will add or change parent hierarchies. Adding or Changing Parent Hierarchies The Account Hierarchy Manager helps you to define new parent segment values. Adding or Changing Parent Hierarchies helps you to add or change parent hierarchies.

Click the General Ledger. Page 481 . Action Begin by navigating to the Account Hierarchy Manager page. Click the vertical scrollbar. 3. 2. Click the Setup: Accounts: Manager link. 4.Training Guide Oracle EBS R12 General Ledger Step 1. Vision Operations (USA) link. Click the vertical scrollbar.

6. Action Click the Yes button. Use the Account Hierarchy Manager page to define new parent segment values. Page 482 .Training Guide Oracle EBS R12 General Ledger Step 5. as well as change parent and child dependencies.

Action Click an entry in the Chart of Accounts .Training Guide Oracle EBS R12 General Ledger Step 7. Page 483 .Segments tree control.

Training Guide Oracle EBS R12 General Ledger Step 8. Action Click an entry in the Operations Accounting Flex tree control. Page 484 .

Training Guide Oracle EBS R12 General Ledger Step 9. Page 485 . Action Click in the From field.

Enter "Company".Training Guide Oracle EBS R12 General Ledger Step 10. Page 486 . Action Enter the desired information into the From field.

Training Guide Oracle EBS R12 General Ledger Step 11. Action Click in the To field. Page 487 .

Training Guide Oracle EBS R12 General Ledger Step 12. Action Enter the desired information into the To field. Enter "Company". Page 488 .

Training Guide Oracle EBS R12 General Ledger Step 13. Page 489 . Action Click the Find button.

Action Click the First button. Page 490 .Training Guide Oracle EBS R12 General Ledger Step 14.

Page 491 .Training Guide Oracle EBS R12 General Ledger Step 15. Action Click the Edit menu.

Page 492 .Training Guide Oracle EBS R12 General Ledger Step 16. Action Click the New Parent menu. Use the Parent Attributes page to enter attributes for a new parent. 17.

Training Guide Oracle EBS R12 General Ledger Step 18. Action Click in the Value field. Page 493 .

Page 494 .Training Guide Oracle EBS R12 General Ledger Step 19. Action Enter the desired information into the Value field. Enter "10".

Training Guide Oracle EBS R12 General Ledger Step 20. Page 495 . Action Click in the Description field.

Enter "Training". Page 496 .Training Guide Oracle EBS R12 General Ledger Step 21. Action Enter the desired information into the Description field.

Page 497 .Training Guide Oracle EBS R12 General Ledger Step 22. Action Click in the From field.

Training Guide Oracle EBS R12 General Ledger Step 23. Action Enter the desired information into the From field. Enter "01-01-2008". Page 498 .

Action Click in the To field.Training Guide Oracle EBS R12 General Ledger Step 24. Page 499 .

Page 500 . Enter "05-31-2008".Training Guide Oracle EBS R12 General Ledger Step 25. Action Enter the desired information into the To field.

Training Guide Oracle EBS R12 General Ledger Step 26. In this topic. you will add or change child values. You have completed Adding or Changing Parent Hierarchies procedure. Action Click the OK button. 27. Procedure Page 501 . Adding or Changing Child Values Adding or Changing Child Values enables you to define a new segment value by entering attributes for a new child value. The new value must comply with the defined format of the segment's value set. End of Procedure. A child represents a child segment value.

Page 502 .Training Guide Oracle EBS R12 General Ledger Step 1. Click the General Ledger. Action Begin by navigating to the Account Hierarchy Manager page. 2. Vision Operations (USA) link. Click the vertical scrollbar. Click the Setup: Accounts: Manager link. Click the vertical scrollbar. 3. 4.

including multi-level hierarchies. Page 503 . 6. and facilitates reporting and analysis. parent and child relationships.Training Guide Oracle EBS R12 General Ledger Step 5. The Account Hierarchy Manager page enables you to define a new segment value by entering attributes for a new child value. Action Click the Yes button.

Action The Chart of Accounts .Training Guide Oracle EBS R12 General Ledger Step 7. Click an entry in the Chart of Accounts .Segment represents an individual segment of a particular chart of accounts structure.Segments tree control. Page 504 .

Action Click an entry in the Operations Accounting Flex tree control. Page 505 .Training Guide Oracle EBS R12 General Ledger Step 8.

Action Click the Children tab. Page 506 .Training Guide Oracle EBS R12 General Ledger Step 9.

Action Click in the From field. Page 507 .Training Guide Oracle EBS R12 General Ledger Step 10.

Page 508 . Action Enter the desired information into the From field.Training Guide Oracle EBS R12 General Ledger Step 11. Enter "Company".

Page 509 . Action Click in the To field.Training Guide Oracle EBS R12 General Ledger Step 12.

Training Guide Oracle EBS R12 General Ledger Step 13. Enter "Company". Action Enter the desired information into the To field. Page 510 .

Page 511 . Action Click the Find button.Training Guide Oracle EBS R12 General Ledger Step 14.

Action Click the First button.Training Guide Oracle EBS R12 General Ledger Step 15. Page 512 .

Page 513 . Action Click the 10 [Training] list item.Training Guide Oracle EBS R12 General Ledger Step 16.

Note: Once you create and save a new child segment value. Page 514 . you cannot delete it. 18. Use the Child Attributes page to enter a new segment value for a new child.Training Guide Oracle EBS R12 General Ledger Step 17. Action Click the New Child button.

Training Guide Oracle EBS R12 General Ledger Step 19. Action Enter the desired information into the Value field. Page 515 . Enter "15".

Page 516 . Action Click in the Description field.Training Guide Oracle EBS R12 General Ledger Step 20.

Training Guide Oracle EBS R12 General Ledger Step 21. Enter "Training Revenue". Action Enter the desired information into the Description field. Page 517 .

Action Click in the From field. Page 518 .Training Guide Oracle EBS R12 General Ledger Step 22.

Training Guide Oracle EBS R12 General Ledger Step 23. Action Enter the desired information into the From field. Page 519 . Enter "01-01-2008".

Page 520 .Training Guide Oracle EBS R12 General Ledger Step 24. Action Click in the To field.

Action Enter the desired information into the To field. Enter "05-31-2008". Page 521 .Training Guide Oracle EBS R12 General Ledger Step 25.

Training Guide Oracle EBS R12 General Ledger Step 26. End of Procedure. Action Click the OK button. Page 522 . You have completed Adding or Changing Child Values procedure. 27.

• Define an accounting calendar. • Define a ledger. • Enter values for key flexfields. Upon completion of this lesson. • Set up suspense accounts. value sets and validation tables are used as important components of key flexfields. descriptive flexfields. you will define General Ledger value sets using the Value Sets page.Training Guide Oracle EBS R12 General Ledger Basic General Ledger Setup Basic General Ledger Setup includes information on defining value sets. you will be able to: • Define general ledger value sets. • Define accounting key flexfield structures. Procedure Page 523 . defining accounting calendar and ledger. You define your value sets first. In this topic. and Standard Request Submissions. • Set up journal categories and sources. • Enter unbalanced journals. • Open an accounting period. key flexfield values. accounting key flexfield structures. either before or while you define your flexfield segment structures. • Create a security rule. • Create a responsibility for the controller. • Use the Account Hierarchy Editor. Defining General Ledger Value Sets Values.

Page 524 . 2. Use the Value Sets page to enter a value set name and a description for the value set. The value sets you define appear in the lists of values when you define flexfield segments using the Key Flexfield Segments page. Click the Vertical scrollbar. Click the General Ledger.Training Guide Oracle EBS R12 General Ledger Step 1. 3. Vision Operations (USA) link. 4. Click the Flexfields: Validation: Sets link. Action Begin by navigating to the Value Sets page.

Click the Uppercase Only (A-Z) option. Enter "ABC_Company". 8. 9.Training Guide Oracle EBS R12 General Ledger Step 5. 6. You cannot use the Numbers Only or the Right-Justify and Zero-fill option with translatable value sets. Enter the desired information into the Value Set Name field. Action Click in the Value Set Name field. including information such as whether your values should include numbers only and whether they must fall within a certain range. Enter the desired information into the Description field. Page 525 . 10. The choices in the Format Type field for the format of your segment values include: • Char • Date • DateTime • Number • Standard Date • Standard DateTime • Time Enter formatting information appropriate to your format type. Enter "ABC Company". 7.

End of Procedure. Action Click the Right-justify and Zero-fill Numbers (0001) option. Each responsibility allows access to a specific application or applications. Enter "3". 13. Click in the Value Set Name field. 17. Enter "ABC_Department". 24. 19. a restricted list of pages. 16. Click the Uppercase Only (A-Z) option. These responsibilities help you provide the appropriate level of access to your users' need to Page 526 . Once you save your changes. Enter "ABC Department". Creating a Responsibility for the Controller A Responsibility is a level of authority in Oracle Applications that lets users access only those Oracle Applications functions and data appropriate to their role in an organization. Enter "2". 23. The maximum size for Translatable Independent and Translatable Dependent value set values is 150. 21. 25. Enter the desired information into the Maximum Size field. 18. Click in the Maximum Size field. and reports in a specific application. Click the Save button. Click the Right-justify and Zero-fill Numbers (0001) option. 12. 22. 20. Click in the Maximum Size field. 26. you can define another value set using the New button. 14. a restricted list of functions. Enter the desired information into the Maximum Size field. a ledger. Click the New button. You have completed defining General Ledger value sets using the Value Sets page. 15.Training Guide Oracle EBS R12 General Ledger Step 11. Click the Save button. Enter the desired information into the Description field. Click in the Description field. Enter the desired information into the Value Set Name field.

2. you will create a responsibility for the Controller. Click the vertical scrollbar. such as run depreciation. Click the Security:Responsibility: Define link. 4. 3. Action Begin by navigating to the Responsibilities page.Training Guide Oracle EBS R12 General Ledger • perform inquiry and reporting activities in your reporting currencies • perform specific processes. post/transfer/interface to General Ledger. and run revaluation In this topic. Click the System Administrator link. Click the vertical scrollbar. Procedure Step 1. Page 527 .

and assigning individual users to these responsibilities. which includes setting up responsibilities to allow access to a specific set of business data and complete a specific set of transactions. Enter the desired information into the Application field. 9. Enter "General Ledger". 11. Enter "GL Training Super User". Click in the Responsibility Key field. 7. Enter the desired information into the Responsibility Key field. 8. Enter the desired information into the Responsibility Name field. Action Click in the Responsibility Name field. Enter "GL Training". Step 6. This responsibility helps in managing data security. Page 528 . Action Use the Responsibilities page to create a responsibility for the Controller.Training Guide Oracle EBS R12 General Ledger Step 5. 10. Click in the Application field.

A data group determines which Oracle database accounts to which a responsibility's forms. 14. A data group defines the mapping between Oracle Applications products and Oracle database IDs. Enter the desired information into the Data Group: Application field. 13. 17. Use the Request Group region to assign a request to a responsibility. Enter "General Ledger". Click in the Data Group: Application field. Click in the Data Group: Name field. Enter the desired information into the Menu field. Click in the Menu field. 18. Enter "GL_SUPERUSER". 15. Enter "Standard". 16. and reports are connected. Page 529 . Action Enter the details in the Data Group region. concurrent programs.Training Guide Oracle EBS R12 General Ledger Step 12. 19. Enter the desired information into the Data Group: Name field.

24. 22. 25. Click the Close button. Enter "GL Concurrent Program Group". Action Enter the desired information into the Request Group: Name field. 23. Step 21.Training Guide Oracle EBS R12 General Ledger Step 20. Click the Save button. You have completed creating a responsibility for the Controller procedure. Page 530 . Action Click in the Request Group: Name field. End of Procedure. Click in the Request Group: Application field.

Click the vertical scrollbar. Click the vertical scrollbar. 3. you will define security rules. In this topic. Action Begin by navigating to the Define Security Rules page. Security rules do not deny the current user access to any of the individual segments used in the account. 2. You can also define security rules to control what financial information specific users can print when they run Financial Statement Generator reports. Vision Operations (USA) link. Procedure Step 1. Page 531 . Click the General Ledger.Training Guide Oracle EBS R12 General Ledger Creating a Security Rule The Define Security Rules page helps you to define security rules to restrict user access to certain account segment values.

Step 6. the flexfield segment. 7. Enter "DEPARTMENT CA". Page 532 . Action Click the Setup: Security: Define link. Action Click in the Name field.Training Guide Oracle EBS R12 General Ledger Step 4. or concurrent program parameter that uses the value set. Enter the desired information into the Name field. You can identify values by your value set. Use the Find Value Set page to identify the value set to which your values belong. 5.

9. Use the Define Security Rules page to define the security rules for ranges of flexfield and report parameter values. Action Click the Find button.Training Guide Oracle EBS R12 General Ledger Step 8. Page 533 . or Press [S].

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Step 10. 11. 12. 13. 14. 15.

Action Click in the Name field. Enter the desired information into the Name field. Enter "Training". Click in the Description field. Enter the desired information into the Description field. Enter "Department CA restriction rule". Click in the Message field. The message that you enter here appears automatically whenever a user enters a segment value that violates your security rule. Enter the desired information into the Message field. Enter "Department CA is not valid for this responsibility". Click the Save button.

16.

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Step 17. Action Use the Security Rule Elements region to define a security rule element by specifying a value range that includes both a low and high value for your segment. A security rule element applies to all segment values included in the value range you specify. Identify each security rule element as either Include or Exclude, where Include includes all values in the specified range, and Exclude excludes all values in the specified range. Every security rule must have at least one Include rule element, since a security rule automatically excludes all values unless you specifically include them. Note: Exclude rule elements override Include rule elements. You should always include any default values you use in your segments or dependent value sets. If the default value is secured, the flexfield window erases it from the segment as the window opens, and the user must enter a value manually. If you want to specify a single value to include or exclude, enter the same value in both the Low and High fields. 18. Click the Type list.

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Step 19.

Action Click the Include list item.

Step 20. 21. 22. 23. 24. 25.

Action Click in the From field. Enter the desired information into the From field. Enter "000". Click in the To field. Enter the desired information into the To field. Enter "ZZZ". Click the Line button. Click the Type list.

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Step 26.

Action Click the Exclude list item.

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Step 27. 28. 29. 30. 31. 32.

Action Click in the From field. Enter the desired information into the From field. Enter "1000". Click in the To field. Enter the desired information into the To field. Enter "1000". Click the Save button. You have completed Creating a Security Rule procedure. End of Procedure.

Defining Accounting Key Flexfield Structures
Key flexfields enable you to define additional information you want to record in existing fields. The Key Flexfield Segments page is used to define key flexfields. You will use it to define descriptive information and validation information for each segment. You will also determine the appearance of your key flexfield window, including the size of the window, the number and order of the segments, and the segment descriptions and default values.

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In this topic, you will define accounting key flexfield structures using the Key Flexfields Segments page.

Procedure

Step 1. 2.

Action Begin by navigating to the Key Flexfields Segments page. Click the vertical scrollbar. Click the General Ledger, Vision Operations (USA) link.

3. 4.

Click the Flexfields:Key: Segments link. Use the Key Flexfield Segments page to define key flexfields. You cannot create a new flexfield or change the name of an existing flexfield using this page. You will begin in the Query mode and select the application name in the Application field.

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Step 5. 6. 7. 8. 9. 10. 11.

Action In the Key Flexfields Segments page, enter the Query mode. Press [F11]. Click in the Application field. Enter the desired information into the Application field. Enter "General Ledger". Execute the query. Press [Ctrl+F11]. The Code for a structure is a developer key and is used by loader programs. The value you specify for the code will default into the title field. Click in the Code field. For those application flexfields that support more than one structure, you can create a new structure for your flexfield by inserting a row. You can insert a row using the New button.

12. 13.

Click the New button. Enter the desired information into the Code field. Enter "01Vision_Accounting Flexfield".

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Step 14. Action The title automatically defaults to the value you entered in the Code field. Click in the Title field. Click in the Description field. Enter the desired information into the Description field. Enter "Vision Account Flexfield". Selecting the Cross Validate Segments checkbox enables you to assign cross validation rules to your flexfield structure. Click the Cross-Validate Segments option. Click the Segments button to open the Segments Summary page where you define your flexfield segments. Click the Segments button. or Press [Alt+m]. 20. Use the Segments Summary page to define your flexfield segments. Each flexfield contains a number of segments which function as separate fields. When a user clicks in a flexfield, a window opens displaying the segments that you have defined. For each segment, you can define: • Its prompt • The type of data it can contain • The values a user can enter

15. 16. 17.

18. 19.

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Step 21. 22. 23. 24. 25.

Action Click in the Number field. Enter the desired information into the Number field. Enter "1". Click in the Name field. Enter the desired information into the Name field. Enter "Company". The name you entered in the Name column automatically appears. You can update the prompt or leave as is. Click in the Window Prompt field. Click in the Column field. Enter the desired information into the Column field. Enter "SEGMENT1". Click in the Value Set field. Enter the desired information into the Value Set field. Enter "ABC_Company". Click in the Number field. Enter the desired information into the Number field. Enter "2".

26. 27. 28. 29. 30. 31.

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Step 32. 33. 34. Action Click in the Name field. Enter the desired information into the Name field. Enter "Department". The name you entered in the Name column automatically appears. You can update the prompt or leave as is. Click in the Window Prompt field. Enter the desired information into the Column field. Enter "SEGMENT2". Click in the Value Set field. Enter the desired information into the Value Set field. Enter "ABC_Department". Click the Save button. This warning message indicates that the list of values prompt is longer than your segment size. Click OK to proceed through this message. See the Oracle General Ledger User's Guide for more information about this message. Click the OK button. or Press [Alt+O]. 40. 41. 42. Click in the Number field. Once you define your flexfield structure, access the Segments page to define the segments by clicking the Open button. Click the Open button. or Press [Alt+O]. 43. Use the Segments page to define segments for your flexfield. The page title includes the current flexfield's name. If your flexfield definition is frozen (the Freeze Flexfield Definition check box is checked), this page becomes display-only. You can define as many segments as there are defined segment columns in your flexfield table. You can create a new segment for your flexfield by inserting a row.

35. 36. 37. 38. 39.

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Step 44. 45. 46.

Action Click in the Description field. Enter the desired information into the Description field. Enter "Company". Click the Flexfield Qualifiers button. or Press [Alt+Q].

47.

Use the Flexfield Qualifiers page to apply flexfield qualifiers to your key flexfield segments. Note: The page title includes the current flexfield and segment names. For each qualifier, indicate whether it is enabled for your key flexfield segment. Since you can set up your key flexfields in any way you prefer, Oracle Applications products use flexfield qualifiers to identify certain segments used for specific purposes. You should consult Help for your key flexfield to determine whether your key flexfield uses qualifiers and what purposes they serve.

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Step 48.

Action Enable the flexfield qualifiers you need. In this example, only the Balancing Segment Qualifier is selected. Click the Enabled option. Click the Close button. When you close the Flexfield Qualifiers page, the Forms page displays a prompt asking you to save the changes you have made.

49. 50.

Page 545

Training Guide Oracle EBS R12 General Ledger Step 51. Action Click the Yes button. Page 546 . or Press [Alt+Y].

Action Click the Close button. 53. Click the Open button to access the Segments page to define segments.Training Guide Oracle EBS R12 General Ledger Step 52. Repeat the same steps for the second segment. Navigate back to the Segments Summary page and select the second segment. Page 547 .

or Press [Alt+O]. 55. Click the Open button. Action Click in the Number field. Page 548 .Training Guide Oracle EBS R12 General Ledger Step 54.

Enter "Department". Enter the desired information into the Description field. Page 549 . Action Click in the Description field.Training Guide Oracle EBS R12 General Ledger Step 56. 58. 57. Click the Flexfield Qualifiers button. or Press [Alt+Q].

60. 61. Click the Close button. Action Enable the Cost Center segment. Click the Enabled option. Enable the Management Segment option. Page 550 . Click the Enabled option.Training Guide Oracle EBS R12 General Ledger Step 59.

Training Guide Oracle EBS R12 General Ledger Step 62. 63. Action Click the Save button. Click the Close button. Page 551 .

Entering Values for Key Flexfields You need to define at least one valid value for each validated segment before you can use a flexfield. any dependent value sets that depend on them. Translatable Independent. and have a validation type of Independent.Training Guide Oracle EBS R12 General Ledger Step 64. These validated segments provide users with a list of predefined valid segment values. Page 552 . • Use the Key Flexfield Segments page to define your flexfield structure or the Descriptive Flexfield Segments page to define your flexfield structure and segments In this topic. and any table-validated value sets your flexfield needs.Dependent. you will enter values for key flexfields using the Segments Value page. Following are the prerequisites before you enter values for a key flexfield: •Use the Value Set page to define your independent value sets. 65. You have completed defining the accounting key flexfield structures using the Key Flexfields Segments page. or Table. End of Procedure. Action Click the Close button. Translatable Dependent.

Click the vertical scrollbar. 3. Action Begin by navigating to the Segment Values page. Click the General Ledger. Use the Find Key Flexfield Segment page to find values according to the following selection criteria: • Value Set • Key Flexfield • Descriptive Flexfield • Concurrent Program Page 553 .Training Guide Oracle EBS R12 General Ledger Procedure Step 1. 2. Click the Flexfields: Key: Values link. Vision Operations (USA) link. 4.

Translatable Independent. 7. Click the Find button. You can define new segment values. Enter the desired information into the Name field. 10. Translatable Dependent.Training Guide Oracle EBS R12 General Ledger Step 5. Click in the Name field. specify value descriptions for your values. 8. You should use this page to define values that belong to Independent. 9. Page 554 . 6. or Table value sets. Action Click the Value Set option. Use the Segments Value page to define values for a key or descriptive flexfield segment or report parameter. or Press [Alt+i]. Enter "ABC_Company". and enable or disable existing values as well. Dependent. Effective tab to enter the values and the description. Select the Values.

Enter the desired information into the Description field. The Translated Value is derived from the Value field. Click in the Qualifiers field. Qualifiers tab to enter the segment qualifiers. 13. 12. Some key flexfields use segment qualifiers to hold extra information about individual key segment values. Hierarchy. Qualifiers tab. the Accounting Flexfield uses segment qualifiers to determine the account type of an account value. Enter "Corporate Headquarters". and automatically appears when you click in the Description field. Page 555 . 15.Training Guide Oracle EBS R12 General Ledger Step 11. Enter "00". Action Click in the Value field. Click the Values. 17. For example. or whether detail budgeting and detail posting are allowed for an Accounting Flexfield combination containing a given value. 16. Enter the desired information into the Value field. Click the Values. Click in the Description field. Hierarchy. 14.

29. Enter "US Operations". 24. or Press [Alt+O]. or Press [Alt+O]. Click in the Description field. 23. 19. 26. Page 556 .Training Guide Oracle EBS R12 General Ledger Step 18. 31. 25. Click in the Value field. Effective tab to enter another value. Enter the desired information into the Description field. Enter the desired information into the Value field. Enter "02". the Segment Qualifiers page appears prompting you for this information. 32. Effective tab. the Segment Qualifiers page appears regardless of how you identified your value set in this page. Click the OK button. Enter "01". Click the OK button. The default values are Yes for budgeting and posting. Use the Values. Click in the Qualifiers field. 27. Enter the desired information into the Description field. Qualifiers tab. If you share this same value set with additional flexfields. 20. If you are defining values for any value set that is used by a key flexfield that uses segment qualifiers. 22. Enter "Europe". Click in the Value field. 30. Hierarchy. 21. Click the Values. Effective tab. Click the Values. Enter the desired information into the Value field. Click the Values. such as a descriptive flexfield. Action Segment qualifiers contain information about a value rather than the segment that uses the value. 28.

Procedure Page 557 . You can use the Account Hierarchy Manager or the Account Hierarchy Editor. 36. You can use the Account Hierarchy Manager or the Account Hierarchy Editor to define parent and child segment values. Click the Save button. Using the Account Hierarchy Editor Once you determine your needs and organize your summary account structure. Action Click the Values. you define your parent values and your rollup groups. You have completed entering values for key flexfields using the Segments Value page. Qualifiers tab. if Applications Desktop Integrator is installed. to create and edit your account hierarchies graphically. 34. In this topic. Hierarchy. you will define a child value using the Account Hierarchy Editor. Click the OK button. 35.Training Guide Oracle EBS R12 General Ledger Step 33. or Press [Alt+O]. 37. Click in the Qualifiers field. End of Procedure. as well as rollup groups.

3. 2. 4. Page 558 .Training Guide Oracle EBS R12 General Ledger Step 1. Click the Setup: Accounts: Manager link. Action Begin by navigating to the Account Hierarchy Manager page. The Confirm page displays a prompt asking you if you want to save the changes in the Account Hierarchy Manager session. Vision Operations (USA) link. Click the General Ledger. Click the vertical scrollbar.

Action Click the Yes button. Page 559 . Minimize the window to keep the Account Hierarchy Manager active. In the Account Hierarchy Manager page. 6.Training Guide Oracle EBS R12 General Ledger Step 5. expand the Accounting Flexfield you are editing.

Page 560 .Training Guide Oracle EBS R12 General Ledger Step 7. Action Click the Operations Accounting Flex tree item.

Training Guide Oracle EBS R12 General Ledger Step 8. Page 561 . Action Click the Department tree item.

Page 562 . Action Click the Find button.Training Guide Oracle EBS R12 General Ledger Step 9.

The details of the department you selected will display under the Department Values Details column. Action Click the T [Total Department Parent] tree item. Page 563 . 11. Expand the tree item to view the hierarchy. and add a child attribute.Training Guide Oracle EBS R12 General Ledger Step 10.

Page 564 . Action Click the T [Total Department Parent] tree item.Training Guide Oracle EBS R12 General Ledger Step 12.

Action Click the View Hierarchy button.Training Guide Oracle EBS R12 General Ledger Step 13. Page 565 .

Page 566 . Action Click the New Child button. Use the Child Attributes page to add a value.Training Guide Oracle EBS R12 General Ledger Step 14. 15.

Action Click in the Value field. Page 567 .Training Guide Oracle EBS R12 General Ledger Step 16.

Page 568 .Training Guide Oracle EBS R12 General Ledger Step 17. Enter "119". Action Enter the desired information into the Value field.

Action Click in the Description field. Page 569 .Training Guide Oracle EBS R12 General Ledger Step 18.

Training Guide Oracle EBS R12 General Ledger Step 19. Page 570 . Enter "Northwest Region". Action Enter the desired information into the Description field.

Page 571 .Training Guide Oracle EBS R12 General Ledger Step 20. Action Click the OK button.

End of Procedure. Procedure Page 572 .Training Guide Oracle EBS R12 General Ledger Step 21. and a weekly calendar for another. You can define multiple calendars and assign a different calendar to each ledger. for example. Action Click the Save Changes button. You have completed defining a child value using the Account Hierarchy Editor. Defining an Accounting Calendar You create an accounting calendar to define an accounting year and the period it contains. 22. use a monthly calendar for one ledger. In this topic. you will define an accounting calendar using the Accounting Calendar page. You can.

Training Guide Oracle EBS R12 General Ledger Step 1. Action Begin by navigating to the Period Types page. 2. Use the Period Types page to enter a period type. Page 573 . Vision Operations (USA) link. 4. 3. Click the Financials: Calendars: Types link. Click the vertical scrollbar. Click the General Ledger.

9. 7. Enter the desired information into the Period Type field. Enter "ACMonth". Enter "2". Action Click in the Period Type field. Click in the Periods per Year field. 10. Click the Save button. Enter "2 Periods". Page 574 . 6. Enter the desired information into the Periods per Year field.Training Guide Oracle EBS R12 General Ledger Step 5. 8. 11. Click the Close button. Enter the desired information into the Description field.

Use the Accounting Calendar page to create an accounting calendar to define an accounting year and the period it contains. Page 575 . 13. select the period type you entered in the Period Types page. In the Calendar field.Training Guide Oracle EBS R12 General Ledger Step 12. Action Double-click the Accounting list item.

22. Enter "01-Jan-2006". Enter the desired information into the Quarter field. 15. Page 576 Action Click in the Calendar field. Enter "2006". Enter the desired information into the From field. year. Enter the desired information into the Num field. 25. Enter "Jan". Enter the desired information into the Description field. . Enter the desired information into the Type field. Enter "ACMonth". 18. and the date. Click in the From field. 17. 24. 21. Enter "ACMonth". Use the Periods region of the Accounting Calendar page to enter all the period details of the accounting calendar such as type. Enter the desired information into the Year field. 19. Click in the Prefix field. 23. 16. 20. Enter the desired information into the Calendar field. 26.Training Guide Oracle EBS R12 General Ledger Step 14. Enter "1". Enter "1". Click in the Year field. Enter "AC Month Calendar". Enter the desired information into the Prefix field.

Page 577 . Click the Save button. When you close the Accounting Calendar page. Enter "01-Dec-2006". 44. 43. 31. 37. Enter "ACMonth". Enter the desired information into the Num field. Note the request ID that is displayed in the Note page. 30. 33. 28. Enter "2". Enter the desired information into the From field. 29. You will use this ID to query the status of your request using the Requests page.Training Guide Oracle EBS R12 General Ledger Step 27. or Press [Alt+O]. 36. Enter "31-jan-2006". Enter "2006". Enter the desired information into the Quarter field. Enter the desired information into the Type field. a prompt displays in the Decision page asking you if you want to validate the currently displayed calendar. Click the Close button. Enter the desired information into the Prefix field. Enter "Dec". 38. Enter "31-Dec-2006". Enter the desired information into the To field. 34. Action Enter the desired information into the To field. 41. 39. Click in the Type field. or Press [Alt+C]. Enter the desired information into the Year field. Click in the From field. 32. Click the Current button. Enter "4". Click the OK button. 42. Click in the Prefix field. 35. 40. Click in the Num field.

or Press [R]. 46. 47. Click the Requests menu. or Press [Alt+V].Training Guide Oracle EBS R12 General Ledger Step 45. Action Click the View menu. Page 578 . Use the Find Requests page to query the status of the Request ID assigned to you.

or Press [Alt+i]. 52. Click the Find button. Enter "5194748". Page 579 . Action Click in the Request ID field. click the View Output button. 51.Training Guide Oracle EBS R12 General Ledger Step 48. Use the Requests page to view the status of submitted report or request processes. To view the Calendar Validation Report. 50. 49. The status of your request displays in the Requests page. Enter the desired information into the Request ID field.

Page 580 .Training Guide Oracle EBS R12 General Ledger Step 53. or Press [Alt+p]. Action Click the View Output button. Review the Calendar Validation Report. 54.

End of Procedure. it is the principal source of information for the analytical applications in the Oracle E-Business Suite. 56. the standard and average balances are linked. In a typical ledger where average balance processing is enabled. Leave the enable budgetary control option set to No for the ledger until you are ready to complete all setup steps for budgetary control. such as Accounting Calendar.Training Guide Oracle EBS R12 General Ledger Step 55. Consequently. Define a ledger before enabling budgetary control for the ledger. You can define a ledger with average balance processing enabled or you can define a consolidation ledger that will be used to consolidate average balances. Page 581 . Ledger Currency. You have completed defining an accounting calendar using the Accounting Calendar page. A ledger provides balanced ledger accounting for the accounting entity and serves as the repository of financial information. You define the attributes of a ledger. Defining a Ledger The Ledger represents the core of a company's financial records where every transaction is accountable in a self-contained way. since the average balances are derived from the standard balances. Action Click the Close button. Chart of Accounts and Subledger Accounting Method in Accounting Setup Manager.

Action Begin by navigating to the Accounting Setups page. 5.Training Guide Oracle EBS R12 General Ledger In this topic. or search for an existing ledger. Use the Accounting Setups page to define a new ledger. 3. Click the vertical scrollbar. Vision Operations (USA) link. 2. Procedure Step 1. you will define a ledger. Page 582 . Click the vertical scrollbar. 4. Click the Accounting Setups link. Click the General Ledger.

Action Click the Create Accounting Setup button.Training Guide Oracle EBS R12 General Ledger Step 6. Page 583 . Use the Create Accounting Setup page to assign a legal entity to an existing ledger or create a new legal entity. 7.

Page 584 . 9. Action Click the Next button. Use the Define Accounting Representations page to enter the ledger information.Training Guide Oracle EBS R12 General Ledger Step 8.

Action Click in the Name field. Oracle General Ledger enables you to define multiple calendars and assign a different calendar to each ledger. 16. 15. you can use a monthly calendar for one ledger. 13.Training Guide Oracle EBS R12 General Ledger Step 10. 17. Click in the Accounting Calendar field. For example. Enter "Training". Enter "Accounting". 11. 14. Enter the desired information into the Name field. Page 585 . Enter the Chart of Account that you want to associate with this ledger. Enter the local currency used by legal entity. Enter "USD". Click in the Currency field. 12. Enter the desired information into the Currency field. Enter "Corporate Accounting Flex". Enter the desired information into the Accounting Calendar field. Enter the desired information into the Chart of Accounts field. Click in the Chart of Accounts field. and a weekly calendar for another.

Enter "Standard Accrual". Page 586 . Use the Save Accounting Structure page to review and submit the ledger details. Step 22. 21. Click the Next button. Enter the desired information into the Subledger Accounting Method field. Enter the Subledger Accounting Method used by the legal entity. Action Click in the Subledger Accounting Method field.Training Guide Oracle EBS R12 General Ledger Step 18. 19. Action Click the Finish button. 20.

24. You have defined a ledger. In this topic. Oracle General Ledger prepares it for journal entry. Action Click the Return to Accounting Setups button. Opening the First Accounting Period When you open the first accounting period. Procedure Page 587 . End of Procedure. you will submit a request for opening the first accounting period.Training Guide Oracle EBS R12 General Ledger Step 23.

Training Guide
Oracle EBS R12 General Ledger

Step 1. 2.

Action Begin by navigating to the Find Periods page. Click the vertical scrollbar. Click the General Ledger, Vision Operations (USA) link.

3. 4. 5.

Click the vertical scrollbar. Click the Setup: Open/Close link. The Find Periods page enables you to search for specific accounting periods.

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Step 6.

Action Click the Find button. or Press [Alt+i].

7.

The Open and Close Periods page enables you to open and close accounting periods to control journal entry and journal posting.

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Step 8.

Action Click the Open Period button. or Press [Alt+p].

Page 590

Training Guide
Oracle EBS R12 General Ledger

Step 9. 10. 11.

Action Click in the Target Period field. Enter the desired information into the Target Period field. Enter "Jan-08". Click the Open button. or Press [Alt+O].

12.

Click the Yes button. or Press [Alt+Y].

13.

Click the OK button. or Press [Alt+O].

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Step 14. 15.

Action Click the Close button. You have completed the Opening the First Accounting Period procedure. End of Procedure.

Setting Up Journal Categories and Sources
You can define intercompany and suspense accounts for specific categories. You can also use document sequences to sequentially number journal entries by category. Journal categories appear in standard reports, such as the General Journals report. Journal sources identify the origin of your journal entries. Oracle General Ledger supplies a number of predefined journal sources. In addition, you should define at least one journal source for each of your own. In this topic, you will set up journal categories and sources.

Procedure

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Step 1. 2.

Action Begin by navigating to the Journal Categories page. Click the vertical scrollbar. Click the General Ledger, Vision Operations (USA) link.

3. 4. 5.

Click the vertical scrollbar. Click the Setup: Journal: Categories link. The Journal Categories page enables you to define journal categories.

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Step 6.

Action Enter a unique Category, Category Key, and Description for your journal category. Click in the Category field. Enter the desired information into the Category field. Enter "Training Sales for 2008". The Category Key is a language-independent and instance-independent key that the Journal Import program uses to identify a particular journal source and category consistently across all languages and instances. Click in the Category Key field. Enter the desired information into the Category Key field. Enter "Training 2008". Click in the Description field. Enter the desired information into the Description field. Enter "Training Sales for 2008". Click the Save button.

7. 8.

9. 10. 11. 12.

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Step 13. 14. 15. 16.

Action Double-click the Setup list item. Double-click the Journal list item. Double-click the Sources list item. The Journal Sources page enables you to define journal sources that identify the origin of journal entries.

Page 595

Training Guide
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Step 17.

Action Enter a unique Source, Source Key and Description for your journal entry source. Click in the Source field. Enter the desired information into the Source field. Enter "Training for 2008". Click in the Source Key field. Enter the desired information into the Source Key field. Enter "Training for 2008". Click in the Description field. Enter the desired information into the Description field. Enter "Training Revenue for 2008". If you enable the Import Journal References checkbox, you can drilldown to subledger transactions transferred from subledgers in summary or detail for this source in the Account Inquiry page. If you select the Freeze Journals checkbox, then journals from this source cannot be changed in the Enter Journals page. Click the Freeze Journals option.

18. 19. 20. 21. 22. 23.

24.

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Step 25. Action If you select the Require Journal Approval checkbox, then journal approval is enabled for your general ledger. If this option is enabled for your ledger and you enter a journal whose journal source requires journal approval, then the batch must be approved before it can be posted. 26. If you select the Import Using Key checkbox, the Journal Import program uses the value entered in the Source Key field, instead of the Source field, when importing journals for a given source. Click the Save button. Click the Close button. You have completed the Setting Up Journal Categories and Sources procedure. End of Procedure.

27. 28. 29.

Setting Up Suspense Accounts
When you define your ledger, you can enable suspense posting and assign a default suspense account to your ledger. You can define other suspense accounts in addition to the default suspense account for your ledger. General Ledger posts a balancing amount to the default account when there is no suspense account defined with a matching source and category. In this topic, you will set up suspense accounts.

Procedure

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Step 1. 2.

Action Begin by navigating to the Suspense Accounts page. Click the vertical scrollbar. Click the General Ledger, Vision Operations (USA) link.

3. 4.

Click the Setup: Accounts: Suspense link. The Suspense Accounts page enables you to define suspense accounts.

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Step 5.

Action Specify the ledger. Your data access set must provide read and write access to the ledger and one or more balancing segment values or management segment values. Click in the Ledger field.

6. 7.

Enter the desired information into the Ledger field. Enter "Vision Operations (USA)". Specify the Source and Category that applies to the suspense account you are defining. Click in the Source field. Enter the desired information into the Source field. Enter "Manual". Click in the Category field. Enter the desired information into the Category field. Enter "Accrual". Enter the Account against which the balancing amount should be posted. You can assign multiple unique combinations of source and category to a single account. Click in the Account field.

8. 9. 10. 11.

Page 599

14. Click the Save button. The sum of the debits must equal the sum of the credits. End of Procedure. Action Enter the desired information into the Account field. you will enter an unbalanced journal. Procedure Page 600 . Entering Unbalanced Journals Journal entries consist of debit and credit entries. A journal balance error occurs when an unbalanced journal is created with a ledger that is defined as a balanced ledger. You have completed the Setting Up Suspense Accounts procedure.Training Guide Oracle EBS R12 General Ledger Step 12. In this topic. Enter "01-000-2225-0000000". or the journal entry is considered unbalanced. 13.

6. 4. 2.Training Guide Oracle EBS R12 General Ledger Step 1. Click the vertical scrollbar. The Journals page enables you to enter and view detailed information for a journal. Vision Operations (USA) link. Page 601 . The Find Journals page enables you to search for specific journals and also create new journals. Click the Journals: Enter link. 3. Click the General Ledger. or Press [Alt+J]. Action Click the New Journal button. Action Begin by navigating to the Find Journals page. Step 5.

Action Enter the desired information into the Journal field. 11. 10. Enter the desired information into the Account field. Enter "500". Enter the desired information into the Category field. Page 602 . 16. Click in the Category field. Enter "ABCExpense Accruals". Enter "01-000-2225-0000000". Click in the Account field. 9. 14. 15. Click in the Line field. 8. Click in the Debit (USD) field.Training Guide Oracle EBS R12 General Ledger Step 7. Enter "10". Click in the Line field. Enter "Accrual". 13. 17. 12. Enter "01-130-1110-0000000". Enter the desired information into the Line field. Enter the desired information into the Account field. Enter the desired information into the Entered: Debit field.

or Press [R]. This message provides an alert about the difference between debits and credits. Click the OK button. Action Enter the desired information into the Entered: Credit field. or Press [Alt+Y].Training Guide Oracle EBS R12 General Ledger Step 18. 22. Click the Requests menu. or Press [Alt+O]. Click the View menu. Click the Save button. Page 603 . 24. Click the Post button. Click the Yes button. 20. 21. Note the request ID. 19. 23. Enter "450". The Find Requests page enables you to search for specific requests. or Press [Alt+V]. 25. or Press [Alt+P].

28. Enter the desired information into the Request ID field. Enter "5198248". 27. 29. Page 604 . 30. Verify that the post request completed successfully. Point to the Find object. Action Click in the Request ID field. Use the Requests page to view the status of submitted request processes.Training Guide Oracle EBS R12 General Ledger Step 26.

Training Guide Oracle EBS R12 General Ledger Step 31. Page 605 . Action Click the Journals: Enter link.

33. Enter the desired information into the Batch field. Click the Find button. Enter "ABCExpense Accruals 21-JAN-2008 12:51:26". or Press [Alt+i]. 34. Use the Enter Journals page to view and optionally change unposted journal batches online. Page 606 . 35.Training Guide Oracle EBS R12 General Ledger Step 32. Action Click in the Batch field.

End of Procedure.Training Guide Oracle EBS R12 General Ledger Step 36. 38. Page 607 . or Press [Alt+u]. You have completed the Entering Unbalanced Journals procedure. 37. Action Click the Review Journal button. Verify that the accrual posted correctly.

.

When you define a row set. Upon completion of this lesson.to control page breaks. • Run a column set ad-hoc-report.to only allow specific row sets to be used. the commonly assumed attribute for a row definition is an account assignment. • Create a column set heading. you can: • Assign accounts . or modified by certain users. • Define calculations .to perform a variety of complex computations in your report.Training Guide Oracle EBS R12 General Ledger Custom General Ledger Reports Custom General Ledger Reports includes information on creating and running various general ledger reports. In Financial Statement Generator. • Run column set detail and summary reports. • Create a column set. • Run a row set detail and summary report. you will be able to: • Create a row set. you will create a row set. In this topic. Creating a Row Set A Row Set defines the format and content of the rows in an FSG report. • Run an ad-hoc row set report.to indicate which general ledger account balances you want to include in the row. • Define a content set. • Specify formatting . indentation. Procedure Page 609 . viewed. line spacing. and underline characters. whereas the attribute for a column definition is a time period (amount type). • Secure row set definitions .

Action Begin by navigating to the Row Set page.Training Guide Oracle EBS R12 General Ledger Step 1. Click the vertical scrollbar. 4. 3. 5. Vision Operations (USA) link. Page 610 . The Row Set page enables you to define new row sets. Click the Reports: Define: Row Set link. Click the General Ledger. 2. Click the vertical scrollbar.

Enter the desired information into the Name field. 7. Page 611 . 9. The Rows page enables you to add and format rows to a row set. Enter "Training Summary". Click in the Description field. Enter the desired information into the Description field. Enter "Training Row Set". Click the Define Rows button. or Press [Alt+R]. 8. 11. Action Click in the Name field.Training Guide Oracle EBS R12 General Ledger Step 6. 10.

17. Enter "20". 21. Enter "1". 13. 14. The line number controls the order in which rows appear in a report. 18. Action Enter a line number for each row of the row set. Enter the desired information into the Format Options: Lines to Skip: After field. 16. 15. 20. Click the Save button. Enter "Overhead". . Click in the Line Item field. 19. Page 612 Enter the desired information into the Line field. Click in the Line Item field. Enter the desired information into the Line field. Enter "Salaries". Enter "10". 22. You also use the line number when creating a row calculation. Click in the Format Options: Lines to Skip: After field.Training Guide Oracle EBS R12 General Ledger Step 12. Click in the Line field. Enter the desired information into the Line Item field. Enter the desired information into the Line Item field. Click in the Line field.

Enter the desired information into the Format Options: Lines to Skip: After field. Click in the Format Options: Lines to Skip: After field.Training Guide Oracle EBS R12 General Ledger Step 23. 25. Page 613 . Enter the desired information into the Format Options: Indent field. 28. Enter "0". The Accounts Assignments page enables you to assign accounts to a row. or Press [Alt+A]. Action Click in the Format Options: Indent field. 26. click the Account Assignments button to assign accounts to the row. 27. To have the row generate account balances on your report. 24. Enter "3". Click the Account Assignments button.

Click in the Product: High field. FSG uses the ledger or ledger set you specify at run time. 49. Enter "000". Enter "T". Click in the Department: High field. Action Enter the same ledger segment value for the Low and High ledger segment range. 44. If you do not enter a ledger or ledger set. Click in the Sub-Account: Low field.Training Guide Oracle EBS R12 General Ledger Step 29. 30. 38. Enter "110". Click in the Company: Low field. 39. Enter the desired information into the Sub-Account: High field. 32. Enter "Vision Operations". Click in the Department: Low field. 45. 43. Enter "6100". Click in the Account: High field. 36. 47. Enter "0000". Click in the Product: Low field. 35. Click in the Ledger: High field. 33. Enter "T". Enter the desired information into the Company: Low field. Enter the desired information into the Department: High field. 40. Enter a range of accounts by specifying the Low and High accounts in the range. Enter the desired information into the Account: Low field. 37. Enter the desired information into the Product: Low field. 46. Enter the desired information into the Product: High field. Click in the Account: Low field. Click in the Sub-Account: High field. Enter the desired information into the Sub-Account: Low field. 41. 34. Enter the desired information into the Ledger: Low field. Enter "T". Page 614 . 31. 42. Click in the Account Range: Low field. Enter the desired information into the Account: High field. Enter the desired information into the Department: Low field. 48. Enter "01". Enter "T".

End of Procedure. you can specify your own custom column set. You have completed the Creating a Row Set procedure. as necessary.Training Guide Oracle EBS R12 General Ledger Step 50. you will run an ad hoc report. Running an Ad-Hoc Row Set Report In Oracle Assets a report is defined by specifying the report objects Financial Statement Generator should use to build a report. 51. Procedure Page 615 . to meet onetime reporting needs. you can add a content set. You can also define ad hoc financial reports. row order. or Press [Alt+O]. Action Click the OK button. In this topic. Optionally. and/or display set to enhance the report or refine the information in the report. Also.

Click in the Report field. Click the vertical scrollbar. 3. 4. Page 616 . Click the vertical scrollbar. Click the General Ledger.Training Guide Oracle EBS R12 General Ledger Step 1. 7. report title. and description for your report. Vision Operations (USA) link. Enter the desired information into the Report field. Enter "Training Ad Hoc Row Set Report". 2. 5. 8. Click in the Title field. Click the Reports: Define: Report link. Step 6. The Define Financial Report page enables you to define a financial report. Action Enter a name. Action Begin by navigating to the Define Financial Report page.

or Press [Alt+O]. 18. Enter "Training Row Set". Click the OK button. The Run Individual Reports page enables you to run specific reports individually. or Press [Alt+R]. or Press [Alt+Y]. Enter the Row Set and Column Set to use for the report. Page 617 . You can select the Enable Security checkbox to apply Definition Access Set security to your financial report definition. Enter "12 Month Review". 17. Action Enter the desired information into the Title field. 11. 10. 19. Click the Yes button. Click in the Required Components: Row Set field. 12. 15.Training Guide Oracle EBS R12 General Ledger Step 9. 14. 13. Enter "Training Ad Hoc Row Set Report only". Click in the Required Components: Column Set field. Click the Run Report button. 16. Enter the desired information into the Required Components: Row Set field. Enter the desired information into the Required Components: Column Set field.

End of Procedure. you will run the Row Set Summary and Detail report. or Press [Alt+S]. In this topic. Action Click the Submit button.Training Guide Oracle EBS R12 General Ledger Step 20. Running a Row Set Summary and Detail Report The Row Set Summary and Detail Report lets you review the names and descriptions of all row sets defined for your chart of accounts. You have completed the Running an Ad-Hoc Row Set Report procedure. Click the Close button. General Ledger displays the chart of accounts structure associated with each row set. 21. Procedure Page 618 . 22.

Action Begin by navigating to the Submit a New Request page. 5. 3. Click the vertical scrollbar. Single requests are just the job you have defined in your parameters settings. Click the vertical scrollbar. Page 619 . 4.Training Guide Oracle EBS R12 General Ledger Step 1. 2. Vision Operations (USA) link. Click the Standard link. Requests sets enable you to process multiple requests and reports. Click the General Ledger. Use the Submit a New Request page to run a single request or request set.

Page 620 . when to run the request or process. language. 7. operating unit.Training Guide Oracle EBS R12 General Ledger Step 6. Action Click the OK button. or Press [Alt+O]. Use the Submit Request page to enter general request and report parameters. and what to do with the output. These parameters include the report title.

Page 621 . 15. 14. Enter the desired information into the Row Set Name field. 11. Click in the Row Set Name field. 10. or Press [Alt+O]. These parameters will be used to define the processing rules and data to be included when the report or request is run. Enter "FSG . 9. Click the OK button. Click the Submit button. Action Click in the Name field. or Press [Alt+m]. 13.Training Guide Oracle EBS R12 General Ledger Step 8.Row Set Detail Listing". Click in the Parameters field. Enter "Training Row Set". Use the Parameters page to enter the request parameters. Enter the desired information into the Name field. 12.

Action Click the Yes button. currency assignments. Creating a Column Set A column set defines the format and content of the columns in an Financials Statements Generator (FSG) report. In FSG. format masks. you will create a column set in the Column Set window. Therefore. Procedure Page 622 . 19. and calculation columns for totals.Training Guide Oracle EBS R12 General Ledger Step 16. 18. In this procedure. Click in the Name field. You have completed the Running a Row Set Summary and Detail Report procedure. amount types. or Press [Alt+Y]. Click the Submit button. or Press [Alt+m]. the commonly assumed attribute for a column definition is a time period (amount type). End of Procedure. typical column sets include headings and subheadings. whereas the attribute for a row definition is an account assignment. 17.

which determine how numbers in your report are displayed. Page 623 . Click the General Ledger. or encumbrance amounts. Click the vertical scrollbar. 3. viewed.Training Guide Oracle EBS R12 General Ledger Step 1. including rows you choose not to display. 5. You can also create relative headings. which change depending on the period of interest specified when you run the report. 4. • Specify formatting using format masks. Click the Reports: Define: Column Set link. From the Column Set page. • Define calculations to perform a variety of complex computations in your report. budget. you will create a column set. or modified by certain users. Action Begin by navigating to the Column Set window. 2. For example. you can define a column with actual. Vision Operations (USA) link. you can do the following: • Specify account balance types to include in the column. In this procedure. The calculations can refer to any previous columns in the report. • Secure column set definitions to allow only specific column sets to be used. Click the vertical scrollbar. • Create Headings for your columns.

Enter "Training Column Set". Click the Build Column Set button. 7. you use the Override Segment field to override segments to produce "breakdown" reports. Enter "Training 5 Month Rolling Summary". Enter the desired information into the Description field. You can find more information about override segments in the General Ledger User's Guide. if you defined a report that produces a corporate income statement and you now want to create a version of the same report that shows income results for multiple departments. you would enter an override segment. 8. Click in the Description field. 9. 11. Page 624 . 10.Training Guide Oracle EBS R12 General Ledger Step 6. Enter the desired information into the Name field. For example. Action Click in the Name field. Though you will not enter an override value in this procedure.

12.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+u]. Enter the desired information into the Sequence field. Page 625 . 14. the column order is determined by the column starting positions. The sequence number is used to define column calculations. 15. Enter "POI-4". Instead. Enter the desired information into the Name field. Step 13. Click in the Name field. Note: The sequence number does not control the order of the columns on a report like it does for rows in a row set. 16. Enter "10". Action Click in the Sequence field.

Enter the desired information into the Sequence field. you will enter an amount type of PTD-Actual. 18. Enter "PTD-Actual". 28. Enter the desired information into the Amount Type field. 27. 21. Enter the desired information into the Name field. Click in the Sequence field. 31. Page 626 . 25. Enter the relative Offset if you want to report on a period or effective date before or after your runtime period or effective date. Enter the desired information into the Offset field. Click in the Amount Type field. Enter "30". 33. Action Oracle General Ledger provides a number of amount types. which refers to Period-to-date actual balances. Enter "-3". Enter "20". 32.Training Guide Oracle EBS R12 General Ledger Step 17. Click in the Sequence field. Click the Add Column button. If you assign an amount type to a row or column. Enter "POI-3". Enter the desired information into the Amount Type field. Enter the desired information into the Offset field. Press the left mouse button on the Name object. 34. such as PTD-Actual. Enter the desired information into the Sequence field. such as PATD. then the offset will be in number of periods. 24. 22. Click in the Amount Type field. For example. Enter "-4". 23. Enter "PTD-Actual". Click in the Offset field. 20. Click the Add Column button. you must also assign an offset. then the offset will be in number of days. if your specified Amount Type refers to days. Click in the Offset field. However. 29. which can be specified in the a row or column definition. If your specified Amount Type refers to a period. in this procedure. 26. 30. 19.

Page 627 . Enter "50". Click in the Sequence field. 56. Enter the desired information into the Sequence field. Enter "PTD-Actual". 46. Enter "PTD-Actual". 54. Enter the desired information into the Offset field. 49. Click in the Name field.Training Guide Oracle EBS R12 General Ledger Step 35. Click in the Amount Type field. Click the Add Column button. 47. 36. Click in the Sequence field. Enter "40". Click in the Offset field. Click in the Offset field. 52. Enter the desired information into the Amount Type field. 51. 37. 48. Enter the desired information into the Name field. Enter the desired information into the Amount Type field. 53. Click in the Amount Type field. Enter the desired information into the Name field. Enter "-2". Click in the Offset field. 38. 43. Click in the Amount Type field. 40. Enter the desired information into the Name field. Click the Add Column button. Enter the desired information into the Offset field. 42. Enter "POI-2". 41. 45. Enter the desired information into the Amount Type field. 50. Action Click in the Name field. 55. Enter "-1". Enter "POI". Enter "POI-1". Enter the desired information into the Sequence field. 44. Click in the Name field. 57. Enter "PTD-Actual". 39.

Page 628 . End of Procedure. Click in the HEADING_ITEM6_0 field. you can control the following: • Number of digits displayed on both sides of the decimal point • Currency symbol • Symbol used as the decimal indicator • Other information you want printed before or after your amounts 63. Click the Create Default Heading button. you will define a column set heading. Enter "TOTAL". Creating a Column Set Heading You define the column headings for a report within the related column set. Action Enter the desired information into the Offset field. 66. 69. Enter the desired information into the HEADING_ITEM6_0 field. which are specified in your row and column definitions. 65.Training Guide Oracle EBS R12 General Ledger Step 58.999. Click in the Sequence field.999. Enter the desired information into the Sequence field. Your column headings can be static. or Press [Alt+D]. You can also create and edit column headings with the Column Set Builder. You have completed the Creating a Column Set procedure. Enter "60".999. 60. define how FSG prints numerical values on your reports. 67. Click in the Format Mask field. With a format mask. Click the Add Column button. Click the OK button. Enter the desired information into the DISPLAY_ITEM6_0 field. or you can use relative headings to create dynamic column headings whose content changes depending on the period you specify when you run the report. Format masks. 59. 62. 61. You can create custom column headings or modify default headings to meet your specific reporting needs.99". 68. Enter "9. 64. Enter "0". In this topic.

Page 629 . 3.Training Guide Oracle EBS R12 General Ledger Procedure Step 1. and auto copy the columns. Use the Column Set page to create column sets. Vision Operations (USA) link. Action Begin by navigating to the Column Set page. Click the Reports: Define: Column Set link. reports. Click the vertical scrollbar. Click the vertical scrollbar. headings. assign access. 2. 4. Click the General Ledger. 5.

or Press [Alt+d]. Click in the Description field. Enter the desired information into the Name field. 10. Action Query a column set name. Enter the desired information into the Description field. 9. 7. 8. Click the Create Heading button. 11. Page 630 .Training Guide Oracle EBS R12 General Ledger Step 6. Use the Column Set Heading page to enter or change the heading for the column set. Enter "Column Set for Training". Enter "Training Revenue". Click in the Name field.

Click the OK button. Enter "January 2008". Page 631 . 13. Action Enter the desired information into the Column Set Header Editor Multiline field. or Press [Alt+O].Training Guide Oracle EBS R12 General Ledger Step 12.

Following are the prerequisites to defining ad-hoc reports: • Define a row set. you will run a column set ad-hoc report using the Define Financial Report page. An ad hoc report is one you define at the time you run financial reports. Procedure Page 632 . you need to delete ad hoc reports periodically. End of Procedure. Running a Column Set Ad-Hoc Report You can define ad hoc financial reports as necessary to meet special reporting needs. • Define a column set In this topic. Note that to improve system performance.Training Guide Oracle EBS R12 General Ledger Step 14. You have defined a column set heading. 15. Action Click the Save button.

Vision Operations (USA) link. Click the vertical scrollbar. Begin by entering a name in the Report field and a name for your report title in the Title field.Training Guide Oracle EBS R12 General Ledger Step 1. Use the Define Financial Report page to run an ad-hoc repot. Page 633 . Click the vertical scrollbar. 5. 4. 3. Click the General Ledger. 2. Click the Reports: Define: Report link. Action Begin by navigating to the Define Financial Report page. You will use this page to enter the column set and row set details.

currencies. 9. or constant periods of interest. Enter the desired information into the Required Components: Row Set field. 11. Action Click in the Report field. Use the Required Components region to enter the row and column information. encumbrances. 13. Enter "Training Column Set Report". Click in the Required Components: Row Set field. Enter the desired information into the Title field. In the Row Set and Column Set field. Click in the Required Components: Column Set field. 8. Enter "Training Column Set Ad-Hoc Report". you will be required to assign the control values to specific budgets. Page 634 . Note: If you specified control values in the Balance Control options of your row set or column set. enter the row and columns sets you want to use for the report. Enter "Training Row Set". Click in the Title field. 10. Enter the desired information into the Report field. 12. 7.Training Guide Oracle EBS R12 General Ledger Step 6.

or Press [Alt+Y]. The Decision page will display an alert. After you save your work. use the Run Individual Reports page to submit your request for the Ad-Hoc report. 15. 19. Click the Yes button. Page 635 . Enter "Training Column Set". or Press [Alt+R]. Click the OK button. 18. Click the Run Report button. or Press [Alt+O]. 17. 16. Action Enter the desired information into the Required Components: Column Set field.Training Guide Oracle EBS R12 General Ledger Step 14.

Running Column Set Detail and Summary Reports The Column Set Detail and Summary Reports let you review detailed information about a specific column set. Action Click the Close button. Action Click the Submit button.Training Guide Oracle EBS R12 General Ledger Step 20. or about all column sets defined in the system. using the Define Financial Report page. 24. or Press [Alt+S]. You have completed running a column set ad-hoc report. Click the Close button. 21. Step 23. End of Procedure. General Ledger first prints Page 636 . 22. Note the request ID that displays in the Request column.

Single requests are just the job you have defined in your parameters settings. then the details of each column definition. 2. Requests sets enable you to process multiple requests and or reports. Procedure Step 1. General Ledger prints your account assignments. you will run the Column Set Detail and Summary report. In this topic. Click the Reports: Request: Standard link. if any. and your calculation and exception definitions. Vision Operations (USA) link. Use the Submit a New Request page to runs a single request or request set. Page 637 . Display options for each column appear in a box. Click the General Ledger. 5. Click the vertical scrollbar. 3. Action Begin by navigating to the Submit a New Request page.Training Guide Oracle EBS R12 General Ledger your column set heading. Click the vertical scrollbar. 4.

Use the Submit Request page to enter general request or report parameters. language. 7. Page 638 . and what to do with the output. Action Click the OK button. when to run the request or process.Training Guide Oracle EBS R12 General Ledger Step 6. or Press [Alt+O]. operating unit. These parameters include the report title.

Enter the desired information into the Name field. Enter "FSG . Enter the desired information into the Column Set Name field. 14.Column Set Detail Listing". only those column sets that match your ledger's chart of accounts display. Select any column set you have defined. Click in the Parameters field. Use the Parameters page to enter the request parameters. 10. Click the OK button. Click the Submit button. Enter "Training Column Set". These parameters will be used to define the processing rules and data to be included when the report or request is run. 11. 13. or Press [Alt+O].Training Guide Oracle EBS R12 General Ledger Step 8. or leave this field blank to report on all column sets. Page 639 . Action Click in the Name field. If an account assignment was made to column sets. 12. 9.

you can generate hundreds of similar reports in a single run. You cannot use content sets with XBRL output. you can print a travel expense report for each department. If you choose a content set function.Column Set Summary Listing". 17. Procedure Page 640 . Enter the desired information into the Name field. Click the Yes button. Content sets are similar to row sets and actually work their magic by overriding the row set definition of an existing report. You have completed the Running Column Set Detail and Summary Reports procedure. The content set controls how the numerous reports differ from each other. End of Procedure. You can then distribute the reports to the 50 department managers for review purposes. 16. 18. which you run weekly. For example. The subtle report variations discussed in the previous paragraph are achieved by the content set altering the row set account assignments and/or display options. By using a content set with your existing report definition. in one report request. In this topic. or Press [Alt+m]. assume your organization has 50 departments and that Department is one of your account segments. you will define a content set. Defining a Content Set By assigning a content set to a report request.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+m]. Click the Submit button. Also assume that you already have an FSG report for travel expenses. such as page expand. 15. Enter "FSG . or Press [Alt+Y]. the report will error.

Page 641 .Training Guide Oracle EBS R12 General Ledger Step 1. Use the Content Set page to define a new content set and assign it to a general ledger account. 2. 5. Click the General Ledger. Action Begin by navigating to the Content Set page. Click the vertical scrollbar. 3. Click the vertical scrollbar. Click the Reports: Define: Content Set link. Vision Operations (USA) link. 4.

Select the Enable Security checkbox to apply Definition Access Set security to your content set definition. Enter the desired information into the Content Set field. Action Click in the Content Set field. Click in the Description field. 7.Training Guide Oracle EBS R12 General Ledger Step 6. 11. 12. Enter a Sequence number for each account range. Enter the desired information into the Description field. Enter the desired information into the Account Assignments: Sequence field. • Sequential: FSG processes multiple reports in sequential order. Page 642 . Select a processing type for multiple reports: • Parallel: FSG processes multiple reports at the same time. 9. Click in the Account Assignments: Sequence field. Enter "10". 10. 8. Enter "Training Content Set". Enter "Training".

17. Click the Save button. If you enter a parent segment value for your flexfield low and high. 16. 19. You have defined a content set. Click in the Department: Display field. Action Enter the Ledger and Account Range Low and High values if you want to override the segment value ranges specified in your row set. Enter "399". Click the OK button. 25.Training Guide Oracle EBS R12 General Ledger Step 13. Click in the Ledger: High field. Enter "PE". Enter the desired information into the Ledger: Low field. Page 643 . 24. Enter the desired information into the Department: High field. 20. FSG displays all child values for that parent. 18. 23. Enter the desired information into the Department: Low field. 21. Click in the Account Assignments: Account Segment Low field. or Press [Alt+O]. Enter the desired information into the Department: Display field. 14. Enter "300". End of Procedure. 15. Use the Operations Accounting Flex page to enter the low and high values for ledger and account ranges. Enter "Vision Operations". Click in the Department: Low field. 22. Click in the Ledger: Low field.

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