Local Coordinator 90-Day Plan

For Fall Academic Year Placements (2012-13) LC Name: ______________________________________ My High Schools
Name Available Spots Enrollment Deadline My Goal My Placement Deadline

I would like to place ____________ students with host families!

My 90 Day Plan (12 weeks)
Key Accomplishments Week 1
□ □ □ □ □ □ □ □ □ □ □ □ □ Create Personal, Professional CCI Representation (email signature, business cards, etc.) see page 25 of the LC handbook Read Handbook Section 1,2, and 3: The Overview Sections Watch webinars on the database

Date of Check-ins

Week 2

Read Handbook Section 4: Developing School Relationships Research Possible Schools in your area Research School information on the Database to see what history already exists and what new information you can add to the database Contact the Schools on your list to establish relationships, determine available spots and deadlines and see how CCI can partner with them (cultural fair, international day, etc.) Schedule a Greenheart Travel Presentation in your school(s) Enter school information into the database

Week 3

□ □ □ □ □ □ □ □ □ □

Continue to contact the Schools on your list to establish relationships, determine available spots and deadlines Schedule a Greenheart Travel Presentation in your school(s), cont’d Read Handbook Section 5: Host Family Recruitment Create a list of your immediate contacts to think about who could host Explore advertising opportunities where schools will accept students (Non-profit PSAs on the radio, free ads in the paper, etc.) Plan a calendar for speaking in front of groups (speak at churches and temples, schedule a library student exchange information session) Practice talking to your close friends about hosting

Week 4

□ □ □ □ □ □

Allocate time to review Student Bios on the database. Add a few students to your “My Participants” tab and target host families who might share their interests (e.g., if you select a musician, reach out to music institutes, concert venues and musical instrument stores) Build a system to track your contacts, for instance in Excel Tie up any loose ends with the schools you have contacted. Have you done a Greenheart Travel Presentation in the school? Check in with your RD or AC to provide an update of your progress and ask any questions you may have

30 Day Check-in!

Week 5

Week 6

Week 7

□ □ □ □ □ □ □ □ □ □ □ □ □ □ □

Read Handbook Section 6: Host Family Process Actively reach out to your contact list to find host families! Talk about cultural exchange to everyone you know Do you need to find more schools to contact?

Read Handbook Section 7: Making a Placement Actively reach out to find host families! Review what you would still like to accomplish before your 60 day check-in, if you haven’t done so already

Read Handbook Section 8 & 9: Understanding Cross Cultural Adjustment and Program Supervision Guidelines. This information will better help you answer questions that potential host families may have. Actively reach out to find host families!

Week 8

Week 9

Week 10

Week 11

Week 12

□ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □

Read Handbook Section 10: Overview of Host Family Contact Reflect on the outreach you have done thus far. What has been working? Check in with your RD or AC to provide an update of your progress and ask any questions you may have

60 Day Check-in!

Read Handbook Section 11: Overview of Required Student Contact Actively reach out to find host families!

Actively reach out to find host families! Reflect on the outreach you have done thus far. What could you do differently?

Actively reach out to find host families! Follow your detailed outreach plan

Actively reach out to find host families! Check in with your RD or AC to provide an update of your progress and ask any questions you may have

90 Day Check-in!

CCI Calendar at a Glance:
January
Jan 15: All Second Semester Students Must be placed $300 placement bonus for Priority Students

February
-Contact Schools -Reach out to Host Families $300 placement bonus for Priority Students

March
-Contact Schools -Reach out to Host Families $300 placement bonus for Priority Students

April
April 1: Last Day for $300 bonus for priority students $200 placement bonus for Priority Students

May
May 1: Last day for $200 bonuses for priority students $100 placement bonus for Priority Students

June
June 1: Last day for $100 bonuses for priority students -Reach out to Host Families

July
Early Deadline Students Placed! -Reach out to Host Families

August
Aug 15- All Students placed! -Second Site Visits (if applicable)

September
-Second Site Visits -Replace Welcome Families

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