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Q1: Prepare a list of contract documents. Answer: Engineering contract documents usually contain the following: 1) 2) 3) 4) 5) 6) 7) 8) Tender notice General rules and directions for the use of contractors The letter of submission of tender The letter of acceptance of tender The addenda nos…. Form of contract Conditions of contract Schedule A- showing the details of materials, if any, to be supplied by the owner to the contractor 9) Schedule B- Bill of Quantities 10) Specifications: a) General b) Detailed or particular 11) Contract Drawings Q2: Why it is necessary to include the tender notice in the contract documents? Answer: The tender notice, inviting bids from different builders, is included and forms of contract apart of the contract documents. It includes information such as the name of the work, estimated cost, amount of earnest money and security deposit, and time of completion, which is referred to in conditions of contract. The main purpose of reprinting the entire advertisement in the contract documents is to protect the engineer against the possibility of a claim that he misrepresented the nature and conditions of the proposed work. Q3: What is the advantage of using a standard set of ‘Conditions of contract’? Answer: A set of well prepared conditions of contract is invariably included in the agreement which define in detail the rights, duties and liabilities of 1) The contractor who carries the work; 2) The owner for whom the construction is to be executed; 3) The architects and engineers who design and supervise the work.
2) The standard conditions of contract are so drafted that with a little alteration and addition. 4) Rate of issue and mode of payment: Written the rates per unit quantity at which the contractor will have to pay for the materials received. The employer can agree to supply the other material which he desires to be incorporated in the works. 2) Approximate Quantity: Approximate quantities of materials under different categories. 6) Return of excess materials: Excess materials are to be returned to the owner in a satisfactory condition and the cost thereof. The alternative used in some cases is to nominate the supplier in the contract from whom alone the contractor is required to obtain the materials. are determined and mentioned against respective categories. able to access additional risks that they feel may arise when an unusual form of contract is adopted. 3) Place of delivery: The place at which the contractor will have to take delivery of the materials is mentioned. the same can be adopted for all types of work. These rates are inclusive of the storage and transportation charges in addition to the price paid by the owner. The cost of materials is recovered from the monthly bill in the proportion of the approximate quantity of materials actually consumed on work 5) Ownership of materials: The material supposed to be the property of the owner and the contractor cannot remove the materials from the site or use them elsewhere. if any. . who are quite familiar with the standard form of conditions. agreed to be supplied to the contractor by the owner.Advantages of the standard set of ‘Conditions of contract’: 1) It avoids the task of preparing a new ‘conditions of contract’ every time a new contract comes up. if already paid by the contractor. is refunded to him. 3) Contractors. Q4: What is Schedule A? What information does it contain? Answer: Schedule A is a list of materials. The particulars mentioned in it are listed as follows: 1) Kind of material: Cement and steel used to be two examples of materials agreed to be supplied to the contractor by owner. likely to be required for the execution of the work.
it is desirable for owner to preserve at least one set of original contract drawings for record on the basis of which tenders had been called for. readily measurable. for they facilitate the comparison between what the contractor had bid on and what was actually constructed. are normally included in the bill. The tenderer has to insert the following in the schedule. To avoid such disputes. Bill of quantities Specifications Contract drawings Working drawings Record drawings . Each item is fully described in description column and the approximate quantity of each is mentioned in the quantities column. which are definite.e. Those items. These original drawings are helpful in working out the adjustment in payment to be made to the contractor in case the drawings are revised. The original set can be used to prove that the contractor’s claim for extras is unwarranted. these statements cannot be changed. of customary type. and of sufficient scope to cover the greatest practicable portion of the entire work. Q6: Write short notes on: i) ii) iii) iv) v) Answer: i) Bill of Quantities: The bill of quantities is a list of constructional items necessary for completing the work. This is likely to result in disputes in future. a) Tender rate per unit quantity. b) Cost of each item (i. Approx Qty x the bid rate) c) The total of all items After signing the contract.Q5: Why should the owner or engineer preserve one set of original drawings? Answer: One of the conditions of contract specifies that the original drawings are subject to change and the contractor has to carry out the work as per revised drawings (working drawings).
workmanship to be employed in or around a construction. The condition of contract usually specify that the contractor has to carry out the work as shown in the drawings. Every civil engineering contract should therefore contain detailed specifications as a part of agreement. It is used to give the contractor the necessary information. The specifications are written in same serial order in which the items are listed in the schedule. a) General specifications: These describe. and the results to be produced. the workmanship. iv) Working Drawings: One of the conditions of contract specifies that the original drawings are subject to change and the contractor has to carry out the work as per revised drawings (working drawings). It is not uncommon to give cross reference to printed standard specifications published in the forms of books. Contract Drawings: It is a complete set of drawings which give full particulars of the proposed work are prepared to invitation of the tender. b) Particular Specifications: Detailed specifications are given for every items mentioned in bill of quantities specifying the materials to be used. They form a part of the conditions of contract. which can be transmitted more effectively. precautions. diagrammatically than by written description They enable the contractor to visualize the nature of the work anticipate probable constructional and other difficulties. Unless otherwise specified. the nature of the proposed work. etc required thereof.ii) iii) Specifications: Specifications are written instructions providing a clear and concise descriptions of material. . Following types of specifications are normally included. the mode of measurement etc. labour. quantities of materials and workmanship for the work as a whole. It is not practicable to include all information in the bill of quantities or in drawings. in general. and the methods. the drawings are the property of the owner although the engineer prepares them.
These drawings are called record drawings. .Working drawings are generally supplied after the work order is issued or along with it. v) Record Drawings: The condition of contract generally stipulate that the contractor should submit to the employer a set of ‘as built drawings’ on completion of the work. These drawings can be referred to in the future if any repairs or additions and alterations are to be carried out and in general for maintenance of the work. These can be supplied in a phased manner to match the programme of work agreed to by the parties so as not to hinder the progress for want of drawings.
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