Chapter 4 THE USE OF WORDPROCESSING SOFTWARE TO PRESENT INFORMATION

Basic Competencies
After completing this chapter, students are able to: 1. 2. identify the menu and icons in word-processing software, explain the functions of the menu and icons in word-processing programs, 3. 4. use the main menu and icons in word-processing software, and create simple word-processing documents.

Concept Map

Word-processing software

Kinds of software

Amipro

Microsoft Word

Wordstar

Identification of Menu and Icons

Menu Bar

Standard Toolbar

Formatting Toolbar

Drawing Bar

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Keywords

menu standard toolbar

icon

menu bar

formatting toolbar drawing toolbar

A. INTRODUCTION Among available word-processing software, one of the characteristics of Microsoft Word is its icon, which is the letter W and its extention, i.e. doc. Word is one of the programs in Microsoft Office, which is issued by a world software maker, Microsoft. The application of the word-processor Microsoft Word basically focuses more on the features of formatting, editing, and tools, and all the ease to insert texts or other objects (pictures or photos). The higher the version of the wordprocessor is, the more sophisticated and complete the features it has. It is even refined with features related to the developing technology (such as the internet) and a connection with other applications for file sharing. Several things that can be done with the word-processor Microsoft Word are writing many kinds of paper and letter, writing and sending email, creating documents with newspaper layout, making labels or letterhead, creating web pages, making simple labels on documents, etc. After learning this topic, you will be able to create many kinds of documents and present them. B. THE IDENTIFICATION OF MENU AND ICONS 1. Basic Elements in Microsoft Word Document When you start the application of Microsoft Word, automatically a blank document named Document 1 is displayed. To change the name, save the document. The document named Document 1 always appears everytime you open Microsoft Word. Then, if you open another new document, the name is Document 2, Document 3, and so on.

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Running Microsoft Word:

5

3

4 2

1

Figure 4.1. Starting Microsoft Word 1. 2. 3. 4. 5. Click Start on the taskbar menu After the menu appears, click Program/ All Program Click Microsoft Office if you are using Ms. Word 2003 Click Microsoft Office Word 2003 If you have the shortcut of Microsoft Office Word 2003 on the desktop, you can double click it to open it

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Then, a Microsoft Word document appears as seen in the figure of the basic elements of Microsoft Word presented in the figure 4.2 below.

1. Title Bar 2. Icon Control 3. Menu Bar
2

4. Standard Toolbar 5. Formatting Toolbar
4 1

3

5 6

8

7

11

9

6. Ruler Lines 7. Drawing Toolbar 8. View Layout Toolbar 9. Status Bar

11. Horizontal Scroll Bar 12. Restore Down 13. Task Pane Bar 14. Insertion Point

10. Vertical Scroll Bar
Figure 4.2 A Microsoft Word document
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Note: 1) 2) 3) 4) Title Bar is the application program of the active file. Icon Control Menu is the menu used to control the active window. Menu Bar contains the menu in Microsoft Word, from File to Help. Standard Toolbar contains the shortcuts in the form of icons, such as New, Open, Save, Print, Cut, Copy, Paste, Undo, Redo, etc. 5) Formatting Toolbar contains the facilities to format texts, such as Bold, Italic, Underline, Indentation, etc. 6) Ruler Lines contains paragraph spacing, left and right margin, tabs, page layout, etc. 7) Drawing Toolbar contains simple facilities for drawing, Word Art, Clip Art, Textbox, etc. 8) View Layout Toolbar contains the kinds of display, such as Web Layout, Print Layout, and Outline. 9) Status Bar shows the information about the insertion point.

10) Vertical Scroll Bar contains the facilities to scroll the screen up and down. 11) Horizontal scroll bar contains the facilities to scroll the screen left and right. 12) Restore down is the measure to determine the size of the screen, whether it is maximized or minimized. 13) Task Pane contains the available commands in the form of a panel. 14) Insertion Point is the cursor or point in the form of a blinking line. 2. Menu and Icons In Microsoft Word, Menu consists of File, Edit, View, Insert, Format, Tools, Table, Window, and Help. Within these menus, there are some submenus. The menu File contains the commands that are related to file, Edit contains the commands related to editing, View contains those related to display setting, Insert contains those related to inserting, Format contains those related to printout setting, Tools contains helping tools that are used to complete the previous commands, Window contains the commands about working window and others, and Help contains the information needed when questions arise during working An icon is a symbol that represents a certain operation. It is a symbol that is easy to recognize by users, and usually it is adjusted to the character of the

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For example. Table 4.3 Menu Bar Table 4.command which is represented. Menu and Submenu Information and Communication Technology Pilot International Standard Junior High School Page 118 of 56 .1 describes the functions of the icons in the menu bar and its submenu. saving a file is represented by the symbol diskette. Menu Bar Figure 4.1. a.

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2. Figure 4.5 below. Standard Toolbar Standard Toolbar consists of a group of standard icons available in Microsoft Word.4 Standard Toolbar The icons in the Standard Toolbar can be adjusted to the need of the users. such as in Figure 4. the standard toolbar consists of the following icons: Figure 4.5 The icon Save Table 4. By default. Formatting Toolbar Formatting Toolbar is a group of icons that are available in Microsoft Word that are used to format an active document.b. The name of the icons can be known by placing the mouse pointer on the targeted icons. Standard Toolbar Icon Name New Open Save Permission E-mail Print Print Preview Spelling and grammer Research Cut Copy Paste Format Painter Undo Typing c. Icon Name Redo Clear Insert Hyperlink Tables and Borders Insert Table Insert Microsoft Excel Worksheet Columns Drawing Document Map Show/Hide Zoom Microsoft Office Word Help Read Information and Communication Technology Pilot International Standard Junior High School Page 120 of 56 .

4.3. Icon Name Center Align Right Justify Line Spacing Numbering Bullets Decrease Indent Increase Indent Border Highlight Font Color Figure 4. Drawing Toolbar Drawing Toolbar is a group of icons that are available in Microasoft Word to give some effects on pictures.7 Sub menu in Drawing Toolbar Table 4. Formatting Toolbar Icon Name Styles and Formatting Style Font Font Size Bold Italic Underline Align Left d.Figure 4. Drawing Toolbar Icon Draw Select Objects AutoShapes Line Arrow Rectangle Oval Textbox Insert Word Art Insert Diagram Insert Clipt Art Insert Picture Information and Communication Technology Pilot International Standard Junior High School Page 121 of 56 Name Icon Name Fill Color Line Color Font Color Line Style Dash Style Arrow Style Shadow Style 3-D Style .6 Sub menu in Formatting Toolbar Table 4.

Window.TASK 1 Tugas 1 1. Tools. Mengakatifkan Turn on the computer to display a Microsoft Word komputer document. Insert. they are: b. Edit. Menu Bar Menu Bar consists of the submenus File. Each submenu has its own functions. It consists of some submenus as presented in Table 4. 3. View. Look at the menu and icons. 2. Identify the available menu. Format. Write the results in a table. C. Table. and Help.5. File Menu This menu contains some commands used to organize a file.5 File Menu Menu and Icon Function To open a new document To open a document that has been made before To close an active document To save an active document To save a document using another name To save a document as a web page To search for a file To know the version of Microsoft Word used To preview a web page To set a page To preview the printout on screen To print a document on paper To send a file between directories and web Information and Communication Technology Pilot International Standard Junior High School Page 4 of 56 . The Functions of Sub menus and Icons a. Table 4. Identify the submenus displayed in the main menu of Microsoft Word.

italic. which is used in the creation of borders Information and Communication Technology Pilot International Standard Junior High School Page 5 of 56 . such as opening. consisting of: 1) Standard. which is used in the operations of every document.6 Edit menu Menu and Icon Function To cut a paragraph or word To copy a paragraph or word To paste something copied To paste something copied with special format To select all texts and pictures in a document To find a word or a phrase To find and replace a word or a phrase To go to a certain page d. View Menu This menu contains commands used to organize the screen display and the positions of additional menu and icons. which is used to format a document. Table 4. such as in the following table. closing. underline. Table 4.7 View menu Menu and Icon Function To display a document in simple view To display a html (hyper text markup language) view like in the Internet Explorer To display a print layout To display a document in the form of an outline and to set its structure A group of icons often used for editing.Menu and Icon Function To exit from Microsoft Word c. Edit Menu This menu contains commands used to edit a document. and copying a document 2) Formatting. bold. such as font. and indentation 3) Border.

and colors 6) Forms. Insert Menu This menu contains a group of commands that are used to insert certain format into an active document. which is used in the operation of shapes and other objects such as lines. a bigger percentage will result in a bigger document display e. which is used when working with forms 7) Microsoft. which is used when working with other programs such as Microsoft Excel and Microsoft Power Point To help seeing and organizing a document To display a document map per page. such as in the following table. and adding data 5) Drawing. boxes. Table 4. per chapter and per file on the left window To display and organize the header and footer on a page To place and organize the position of footnotes in a document To organize comments in a project To display a document in a full screen so that only the active document is visible To set the display of the editor screen based on percentages.8 Insert menu Menu and Icon Function To insert a page break To insert the page numbers of an active document To insert date and time in an active document To insert special words that have been made in the internet (usually is used by internet users) To insert fields for formulas and others To insert certain symbols Information and Communication Technology Pilot International Standard Junior High School Page 6 of 56 . which is used in the database operation such as sorting data. organizing a file.Menu and Icon Function 4) Database.

Format Menu This menu contains commands used to format a document as presented in the following table. From a scanner or camera. CD.Menu and Icon Function To insert comments in an active document To insert a footnote. style. Wordart. to insert objects made by drawing 5. or others 3. Autoshapes. to insert objects resulted from a scanner or a camera 4. margin.9 Format menu Menu and Icon Function To choose font type. and effect To format a paragraph. to insert objects in the form of diagrams To insert diagrams in a document To insert a textbox in a document To insert a file (another document) in an active document To insert an object in a document To insert a bookmark in a document To insert a hyperlink in a document f. to insert objects that are already in the computer files 2. to insert objects with artistic designs 7. Table 4. From file. caption. to insert objects using the facilities available in autoshapes 6. such as indentation. and index To insert pictures in a document in several ways: 1. and before and after spacing To choose indentation type whether using bullets or numbers To choose paragraph or page borders and Information and Communication Technology Pilot International Standard Junior High School Page 7 of 56 . New drawing. Clipart. size. to insert objects from certain files in the hard disk. cross reference. Organization chart. color. spacing.

font. bullets and numbering that are already used g. such as: Table 4. Tools Menu This menu contains commands that are used to control other commands. if the result is the same. both are not merged To protect a document for security and secret To create mail-merged letters with Information and Communication Technology Pilot International Standard Junior High School Page 8 of 56 . choose. and activate the pattern of autocorrect grammar and spelling so that every word will be checked based on it To set and choose the language used in the activated autocorrect grammar and spelling check To count the words in a selected block (page) To compare an active document with a new file that is to be merged.Menu and Icon Function shading To choose the number of columns to be used (usually is for magazines and newspapers) To choose the tabulation of a selected paragraph To give an bigger effect to a letter. usually the size is equal to three lines in a selected paragraph To give an effect of text direction (up to 3600) of a selected paragraph To change the case of letters in a text or a selected paragraph To give a background color to a document To give a background texture to a document To make the table of content of an active document To format a document with formats that are commonly used To choose the style and format to be used To change the style. indentation. language.10 Tools menu Menu and Icon Function To set.

Table 4.Menu and Icon Function many addresses to be printed To create. Window Menu This menu contains commands that are used concerning the active window. grammar and spelling. edit.11 Table menu Menu and Icon Function To create a new table To insert a table To delete a table To select a table To merge several cells into only one cell To split a cell that is previously merged To split a table because of page changes or other reasons To create a table with available formats To create a table that is autofitted to the width of the texts. view. such as: Table 4. Table Menu This menu contains commands that are used to make and format tables and also manipulate them. etc To use a title or header repeatedly To convert a table into text and vice versa To sort the content of a table based on selected criteria.12 Window menu Information and Communication Technology Pilot International Standard Junior High School Page 9 of 56 . and reduce active icons to be used in the menu To choose setting methods in save. add. either ascending or descending To write a formula in a cell i. column. record. and protect macros To set things related to word correction and Auto Wizard To set. file location. and other common settings h.

13 Help menu Menu and Icon Function To display Microsoft Word Help that can be used to solve problems To show or hide the office assistant To create an internet connection with Microsoft Office online To create an internet connection to contact Microsoft To give information to Word Perfect users To check for updates from the official site of Microsoft To detect and repair errors automatically To activate the product of Microsoft Office To offer choices to Word users to give feedback to Microsoft To display information about the program of Microsoft Word used 2. Help Menu This menu contains commands that help users use Microsoft Word when they experience difficulties.Menu and Icon Function To open a new window To arrange all active windows To compare documents To split an active document into two To show an active document j. The functions of the icons are such as in Table 4.14. Table 4.8 Sub menu in Standard Toolbar Information and Communication Technology Pilot International Standard Junior High School Page 10 of 56 . Figure 4. Standard Toolbar The standard toolbar contains commonly used commands that are the same as other software.

14 Functions of Standard Menu Icon New Open Save Permission E-mail Print Print Preview Spelling and grammer Research Cut Copy Paste Format Painter Undo Typing Redo Clear IInsert Hyperlink Tables and Borders Insert Table Insert Microsoft Excel Worksheet Columns Drawing Name Function To create a new document To open a file To save a file To determine the accessibility option of using a document To create an e-mail To print a document To preview a document before printing To check spelling and grammar To search for a certain document To cut an object into a clipboard To copy a document To paste objects in the clipboard To format a document with the painting facility To cancel the last command To cancel undo typing To insert and fix hyperlink To format tables and borders To insert a table To insert a Microsoft Excel worksheet To create columns To show the drawing toolbar Document Map To activate the document map Show/Hide To show and hide characters Zoom To zoom in and out a display Microsoft Office Word To display the Help menu Help Read To display Reading Layout 3.9 Sub menu in Information and Communication Technology Pilot International Standard Junior High School Page 11 of 56 .Table 4. Formatting Toolbar The functions of the icons in the Formatting Toolbar are related with the document setting or format. The toolbar consists of the following icons: Figure 4.

making artistic writing. and etc.15 Functions of Formatting Menu Icon Name Styles and formatting Style Font Font Size Bold Italic Underline Align Left Center Align Right Justify Line Spacing Numbering Bullets Decrease Indent Increase Indent Border Highlight Font Color 4.10 Sub menu in Drawing Toolbar Table 4.Formatting Toolbar Table 4. Drawing Toolbar The icons in the drawing toolbar are used in drawing lines.16 Functions of Drawing Menu Icon Name Draw Select Objects AutoShapes Line Arrow Function To organize objects To select objects To draw a shape To draw a line To draw an arrow Page 12 of 56 Information and Communication Technology Pilot International Standard Junior High School . The functions of the icons are: Function To show the style and formatting task pane To choose the style of a chosen paragraph To determine the font type To determine the font size To thicken selected text To italicize selected text To underline selected text To align left text To center text To align right text To justify text To determine the space of the chosen text or paragraph To give numbers To give bullets instead of numbers To decrease indentation left To move indentation right To give borders/frames To highlight text To give font color Figure 4. inserting pictures.

8. Information and Communication Technology Pilot International Standard Junior High School Page 13 of 56 . for example on the menu File 2) Click the menu File. Using a Mouse: 1) Place the mouse pointer on one of the icons in the menu bar. The Use of Menu and Icons in the Menu Bar The menu bar can be used in two ways: a. then a sub menu appears which contains file formatting commands as presented in Figure 4. The Use of Menu and Icons 1.Icon Name Rectangle Oval Textbox Insert Word Art Insert Diagram Insert Clipt Art Insert Picture Fill Color Line Color Font Color Line Style Dash Style Arrow Style Shadow Style 3-D Style Function To draw a rectangle To draw an oval To draw a textbox To insert a word art To insert a diagram To insert a clip art To insert picture and other files To fill the color of an object To color a line To give font color To modify the thickness of a line To format a dash style To format an arrow style To give a shadow to an object To give the effect of 3D D.

The same also applies to other menus. press the Alt and F at the same time. the underlined letter is F. Another example is the menu New.Figure 4. you can use the Alt key. 4) Do the same thing on other menus.11 Menu Bar 3) Click one that is needed. To run it. the use of Ctrl is almost similar to that of Alt. Here are some of the menu that use Ctrl key: Table 4. Using Ctrl key Basically. in each of the sub menus there is a letter that is underlined. For example. not all menu can use the function of the Ctrl key. b. This shows that to run its function. Using Keyboard: 1) Using Alt key If you see a program’s menu. in the menu File.17 Functions of Ctrl key Action Function Page 14 of 56 Information and Communication Technology Pilot International Standard Junior High School . b. However. For example. clicking New means opening a new document. in which the key N is pressed to create a new document.

Information and Communication Technology Pilot International Standard Junior High School Page 15 of 56 in the standard toolbar. Click the left button of the mouse. .12 Function of Ctrl key 2. Look at the submenu in the Edit menu: The command of using Ctrl key in the submenu Edit Figure 4. Locate the mouse pointer on the icon For example. range) and worksheet To cut a part of a document To cancel an command and go to previous condition To go to the next condition To copy data To paste copied and cut data To format data cells The function of Ctrl key can be seen in the display of the submenu in each Menu Bar. locate the pointer on the icon b.Action Ctrl + N Ctrl + O Ctrl + W Ctrl + S Ctrl + P Ctrl + F Ctrl + G Ctrl + X Ctrl + Y Ctrl + Z Ctrl + C Ctrl + V Ctrl + 1 Function To create a new document To open a document To close a document To save a document To print a document To find a text To go to a specific area (cell. The Use of Icons in Standard Toolbar There are some steps to use the icons in the standard toolbar: a.

Click it using the left mouse button. For example. 4. c. E. Click the left mouse button. Locate the mouse pointer on the icon. Locate the mouse pointer on the icon. 3. in the formatting toolbar. the command to be used is word art.c. Block the words or sentences to be formatted. As a result. Information and Communication Technology Pilot International Standard Junior High School Page 16 of 56 . Try to do the same to other icons. locate it on the icon b. locate the mouse pointer on the icon c. a new document is created. For example. As a result. Operating Microsoft Word 1. d. Try to do the same thing to other icons. As a result. The Use of Menu and Icons in Drawing Toolbar Some steps to use the icons in the drawing toolbar are: a. the words/sentences selected will be thickened. Try to do the same to other icons. there are some steps to do: in the drawing toolbar. Opening a Microsoft Word Window To open Microsoft Word. b. The Use of Menu and Icons in Formatting Toolbar There are some steps to use the icons in the formatting toolbar: a.

3. click Program/ All Program Click Microsoft Office if using Ms. 5. 2. Creating a New Document The steps to create a new document in Microsoft Word are: Information and Communication Technology Pilot International Standard Junior High School Page 17 of 56 . Word 2003 Click Microsoft Office Word 2003 If there is a shortcut of Microsoft Office Word 2003 on the Desktop. 4. 6.13 Opening a Microsoft Word window 1. Click Start in the taskbar menu After the menu appears.Figure 4. doubleclick it Wait for a moment until a Microsoft Word window is displayed and ready to be operated 2.

14 Creating a new document a. Word is displayed as shown in the following figure. Choose menu File b. Click New. A document of Ms.Figure 4. Be careful with cables and 220 volt connector. c. K3 Tugas 1 Mengakatifka n komputer Information and Communication Technology Pilot International Standard Junior High School Page 18 of 56 .

Click the icon (New Blank Document) in the standard toolbar. able to reprint them. You can also use the combination of Ctrl+N keys to display a new document.Figure 4. Opening a Saved Document/File Computers have some advantages. They are able to save documents/files that you have made. and so on.15 A New Document Besides. 3. b. Information and Communication Technology Pilot International Standard Junior High School Page 19 of 56 . you can also use another alternative: a. able to reopen them so that you can add the content.

Click the file name to open it f. Click menu File b.Below are the steps to open a document/saved file: Figure 4. Click Open c.17 Open Dialog Box d.16 Opening a new document a. The Open dialog box is displayed Figure 4. Click Open. so the chosen file will be opened by Microsoft Word Page 20 of 56 Besides. Choose the file that you want to open first by deciding the folder position of the document/saved file. e. you can use other alternatives i.e: Information and Communication Technology Pilot International Standard Junior High School .

This can also be done by pressing the keys Ctrl+O. Saving a Document Among all activities in typing and processing a document. so the file is displayed on the screen 4. the most important activity is saving it.18 Saving a document a. The steps of saving a document are as follows: Figure 4. c. This is to prevent from the possibility of losing it. Click Save/Save As. Click menu File b. The computer screen will show Save As dialog box Information and Communication Technology Pilot International Standard Junior High School Page 21 of 56 .a. Click the icon in the standard toolbar b.

In the File name. Besides. to avoid the posibility of losing the data when the computer suddenly shuts down. Click the icon (Save) in the standard toolbar b. On the command Save in. Closing a Document After you finish working on a document and want to close it without leaving Microsoft Word window.: a. you can use other alternatives i. e. type the name of the document Click Save or enter to save it Save the file as often as possible. f.e. you can close it by doing the following steps: K3 Tugas 1 Mengakatifka n komputer Before closing a document. Information and Communication Technology Pilot International Standard Junior High School Page 22 of 56 . Press Ctrl+S 5. g.19 Save Dialog Box d. choose and click a drive or a folder.Figure 4. make sure that the document HAS BEEN SAVED.

to close it. Or press (close) in the menu bar 6. You can do it as follows: Information and Communication Technology Pilot International Standard Junior High School Page 23 of 56 .Figure 4.20 Closing a Document a. so Microsoft Word will close the active document c. After saving the document. Closing Microsoft Word Window The last activity in document processing is leaving Microsoft Word window. Click Close. choose the menu File in Microsoft Word window b.

Moving Insertion Point (cursor) Insertion point is the same as cursor. Using a Pointer Pointer is mouse direction when it is used and moved to access a command. Besides. Formatting Text 1. Make sure the document is saved. By default a pointer is in the shape of a small arrow if pointing to an icon. It functions as a location signal Information and Communication Technology Pilot International Standard Junior High School Page 24 of 56 . Insertion point is a vertical line  (I-beam) which blinks in Windows application.21 Leaving Microsoft Word window a. closing Microsoft Word window can be done by clicking X on top right of Microsoft Word window F. a vertical line if it is in a typing area. the difference is in the shape. The shape can be changed according to the commands. Click Exit to close Microsoft Word window c. then choose the menu File b.Figure 4. 2. and a sand glass ( ) if you are processing something.

Blocking text using a mouse Table 4. Blocking Text A text block is a text area to be processed. with the symbol . In order to move it fast in a large document. or the whole text in a document. By blocking a text. move to the wanted text Click twice the wanted word Function To block text based on need To block one word Information and Communication Technology Pilot International Standard Junior High School Page 25 of 56 . you can only click the areas shown on the screen. a. these scroll bars only function to scroll the screen not to move the insertion point/cursor. paragraphs.19 Blocking text using a mouse Activity Click and drag text. However. you can copy. and color it fast.to start typing or blocking text. You can also use the vertical scroll bar or horizontal scroll bar. Using a mouse. 18 Moving a cursor using keyboard Key  or   or  Ctrl+ or Ctrl+ Ctrl+ or Ctrl+ Home and End Ctrl+Home or Ctrl+End PgUp or PgDn Ctrl+PgUp or Ctrl+PgDn Function To move the cursor one character right or left To move cursor one line above or below To move the cursor one word right or left To move the cursor one paragraph above or below To move cursor to the beginning or the end line To move cursor to the beginning or to the end of the document To move the cursor one screen above or below To move the cursor to the above or below page 3. on the right and bottom of the screen. you have to know the commands. Table 4. move or delete it. The area can be characters.

4. Text Alignment Here you learn how to use left. center.20 Blocking text using keyboard Activity Shift+ Shift+ Shift+ Shift+ Ctrl+Shift+ Ctrl+Shift+ Ctrl+Shift+ Ctrl+Shift+ Shift+Home Shift+End Shift+PgUp Shift+PgDn Ctrl+Shift+Home Ctrl+Shift+End Function To block one character to the left To block one character to the right To block one above line To block one line below To block one word to the right To block one word to the left To block up to the beginning of a paragraph To block up to the end of a paragraph To block up to the beginning of a line To block up to the end of a line To block up to one screen above To block up to one screen below To block up to the beginning of a document To block up to the end of a document Ctrl+A To block the whole text in a document Note: To cancel a text block. click the left button of the mouse anywhere in the document. Information and Communication Technology Pilot International Standard Junior High School Page 26 of 56 .Activity Click on selection bars Press Ctrl (hold) and click the wanted sentence Press Ctrl and click the wanted sentence Click words at selection bar or click 3x at paragraph part Press ALT and drag the mouse to the wanted position b. right and justify alignment. Blocking text using keyboard Function To block one line To block some lines To block one sentence To block one paragraph To block a column Table 4.

Then click the icon of text alignment Figure 4.21 Text Alignment (alignment icon) Icon Alternative Name Function Ctrl + L Align Left Function To left align a text Page 27 of 56 Information and Communication Technology Pilot International Standard Junior High School .22 Example of aligning a document Table 4. Block the text to be processed b.How to align text using formatting toolbar a.

your text will be much more interesting. Times New Roman. do the following steps: Information and Communication Technology Pilot International Standard Junior High School Page 28 of 56 . To change the font type.Ctrl + E Ctrl + R Ctrl + J Center Align Right Justify To center align a text To right align a text To justify a text 5. and Comic Sans MS. Moreover. such as Arial. if you have software that provides many font types and install them to Windows.23 Font Type and Style There are various font types in Ms Word. Fonts have names. Changing Font Type and Style Figure 4.

Click the menu Format in the menu bar. Changing Font Size Information and Communication Technology Pilot International Standard Junior High School Page 29 of 56 . Figure 4. b. Press Ctrl+Shift+F to change the font type 6.24 How to format font type Block text whose font type will be changed Click the icon Font in the formatting toolbar to display a list of font types Click the font type you want. d. then click Font to show the font dialog box as seen below. for example Times New Roman The previous font is replaced by Times New Roman Do the same steps for other texts You can also use other alternatives: a. Figure 4.25 Font Dialog Box b. e. c.a.

Besides. Word uses the font type Times New Roman sized 12 points. Block the text whose font size will be changed Click the icon Font Size in the formatting toolbar to display a list of font sizes Click a font size .In a blank document. 4. click Font to open the font dialog box. for example 12 The font size is now changed into 12 For other font types follow the steps above. Information and Communication Technology Pilot International Standard Junior High School Page 30 of 56 . Click the menu Format on menu bar. The steps to change the font size are as follow: Figure 4. 5. 2. Choose the font size.26 How to format font size 1. you can use other alternatives: 6. 3. by default Ms.

do the following steps: Choose and block the text that will be changed. Choosing Font Style To give and change font style of a text. choose and click Italic in the formatting toolbar or press Ctrl+I Figure 4. choose and click Bold in the formatting toolbar or press Ctrl+B 2.28 Using Bold and Italic Table 4. 1. If you want to italicize a text. Press Ctrl+Shift+P to change the font size 7.27 Font Dialog Box 2.22 The Icons of Bold and Italic Icon Name Bold Italic Function To type bold letters To italicize letters Page 31 of 56 Information and Communication Technology Pilot International Standard Junior High School .Figure 4. If you want to thicken a text.

you can show text in color. so the letter display will be more interesting. Choose and block text to change and color b. do the steps below: a. Choose and block the text to change b. Choosing Font Color If it is needed in typing. Choose and click the icon (Font Color) in the formatting toolbar Page 32 of 56 Information and Communication Technology Pilot International Standard Junior High School .23 The Icon Underline Name Function Underline To underline a text Icon 9.29 Using Underline Table 4. Choose and click the icon Underline in the formatting toolbar: 1) Press Ctrl+Shift+U to give single underline 2) Press Ctrl+Shift+D to give double underline 3) Press Ctrl+Shift+W to give single underline on words only 2 3 Figure 4. Underlining a Text To underline a text.8. To change font colors the steps are as below: a.

then Repeat Typing (Ctrl+Y) 4. press Shift+Enter 1. Block the text to copy b. To delete the text that you have just typed. Move the cursor/insertion point to the copying location (Paste) d. Type the title in Bold and Underline d. then Undo Typing (Ctrl+Z) or click the icon (Undo) in the standard toolbar 5. do the following steps: a. you are free to choose any font type and size b. To repeat the text that you have just typed. Press BackSpace to delete one character on the left of the cursor 2. Press Delete to delete one character on the right of the cursor 3. Type in 2 different fonts. Type in 1.30 The Icon Font Color Icon Name Font Color Function To change font color TASK 2 Tugas 1 Mengakatifkan Copy the text ”Trik Menghemat Listrik” in the appendix. Type foreign terms in Italic c. choose the menu Edit. Click the menu Edit and choose Copy in the standard toolbar or the icon (Copy) c. with komputer G. Click the menu Edit and choose Paste or click the icon Table 4. To move a text to a new line without inserting a paragraph sign. choose and click the menu Edit. you can edit it in some ways: 1.5 space mistake in typing.25 The icon copy and paste Information and Communication Technology Pilot International Standard Junior High School Page 33 of 56 . Copying a Text To copy a text.Table 4. Editin g a Text If make you a the following requirements: a.

Table 4. Moving the cursor/insertion point to the destination area d. Block the text to move Information and Communication Technology Pilot International Standard Junior High School Page 34 of 56 . then choose and click Cut or click the icon standard toolbar. Pressing Ctrl+C c. do the following steps: a. Deleting a Text To delete a text. Pressing Ctrl+V 2. Block the text to delete Name Function To cut/delete b. Block the text to delete (Cut) in the b.26 The icon cut Icon Cut Or the following steps: a. Press Delete 3. Click the menu Edit. Name Function To copy a text to an outside area To take/attach the copy result Blocking the text to copy b. Blocking the text to copy b. Moving a Text To move a text do the following steps: a. Pressing Ctrl+Drag the text and scroll the mouse to the copying location Or by: a.Icon Copy Paste Or by: a.

Move the cursor/insertion point to the destination area d. Click the menu Edit. Click Undo Or: Click the icon (Undo) in the standard toolbar Table 4. then choose and click Cut or click the icon standard toolbar c. Click the menu Edit and choose Paste or click the icon Or the following steps: a. Click the menu Edit b. Click Redo Information and Communication Technology Pilot International Standard Junior High School Page 35 of 56 . Press Ctrl+V The steps to cancel a command: a. do the following: a. Block the text to move b. Press Ctrl+X c.b. Block the text to move b. Move the cursor/insertion point to the destination area (Paste) (Cut) in the d.27 The icon Undo Typing Icon Name Undo Or: Press Ctrl+Z or Alt+Backspace Function To cancel the last command To repeat a command. Click the menu Edit b. Drag the text and scroll the mouse to the destination area Or: a.

You can format a paragraph by using one of the following: 1.Or: Click the icon (Redo) in the standard toolbar Table 4. Click Indents and Spacing Figure 4. Place the cursor at the beginning of a paragraph or format. a blank line between two paragraphs.28 The icon Redo Icon Name Redo Typing E. Click the menu Format and click Paragraph b. then type the paragraph that you want. then format it as you wish. By doing this.30 Paragraph Setting Information and Communication Technology Pilot International Standard Junior High School Page 36 of 56 . It may be the title of a report. all paragraphs starting from the cursor will follow the format that you choose until you make some changes or move the cursor to other parts of the document. part of a list. a series of texts or sentences that have the same idea. Formatting a Paragraph A paragraph is anything which is ended by pressing the Enter key. do the following: a. Choose the paragraph to format. Setting a Paragraph and Spacing To set a paragraph and space in a document. 2. Function To cancel the last cancellation 1.

either indentation of the first line. f. then press Enter.Notes: a. to set paragraph type. Special. To show the symbol in a document. to set the text alignment. whether indented on the first line or hanging.e. to determine paragraph indentation from the left margin c. to set spacing after current line (text) Line Spacing. Before.29 The icon Show/hide ¶ Icon Name of Show/hide c. to set spacing before current line (text) e. Right. Table 4. click the icon in the standar toolbar. Alignment.5 lines 3) Double 4) At least 5) Exactly 6) Multiple : setting one space : setting one and a half space : setting two spaces : setting minimum space : setting definite space : setting space twice than before g. 1) Left 2) Centered 3) Right 4) Justified : text/script is left-aligned : text/script is center-aligned : text/script is right-aligned : text/script is aligned in both on the left and right b. spacing is determined in the option by located to the right of the option 2.Breaking a paragraph Place the insertion point in sentences to break. The steps are as follow: Information and Communication Technology Pilot International Standard Junior High School Page 37 of 56 Function To show or hide paragraph sign . 1) Single 2) 1. or hanging indentation. b. to determine paragraph indentation from the right margin d.Joining paragraphs It can be done by deleting the symbol enter ( ¶ ) at the end of a paragraph. right margin or both. After. Breaking and Joining Paragraphs a. Setting Indentation You can indent a paragraph to left margin. in 4 types i. to determine spacing from text. Left.

Choose one of the things below: Information and Communication Technology Pilot International Standard Junior High School Page 38 of 56 Function To increase the indentation To decrease the indentation . 3) In the Paragraph dialog box. sets indentation space from left margin b) Right. set the indentation that is wanted: a) Left. Inserting Word Art Word Art is a facility which is provided by Microsoft Word to create good looking and artistic writing.1) Choose and place the cursor in a paragraph to indent. sets indentation space from right margin c) Special. determines special indentation with the space as it is in box By. The steps are: a. 5) Hanging.30 The icons Increase Indent and Decrease Indent Icon Name Increase Indent Decrease Indent F. Inserting Objects 1. then choose and click Paragraph. set hanging indentation. click Indents and Spacing. (1) (none). in which all lines except the first line are indented 6) See indentation sample in Preview 7) Click OK or Enter to end it Left Indentation First Line Indentation Hanging Indentation Right Indentation Left margin Right margin Figure 4. left indentation is for the first line only. 4) In indentation box.31 Indentation Setting Table 4. 2) Click the menu Format. no special indentation (2) First line.

Type a text in Word Art d. Figure. e. in the middle of a document. Inserting Clipt Art in a document 1) First.g. then Word Art in the standard toolbar Or click the icon (Word Art) in the drawing toolbar. Inserting Clipt Art a. Figure 4. open a document to insert a picture from Clipt art 2) Set the position of the picture. 3) Choose and click Insert.32 WordArt Setting b. Figure. Information and Communication Technology Pilot International Standard Junior High School Page 39 of 56 . Click OK Figure 4. Choose Word Art model that you like c.- Click Insert. Clipt Art and wait until a dialog box is active.33 Editing WordArt Text 2.

Figure 4. click a picture that you want. 7) Then click the icon b. so Ms. 5) After the pictures are shown. then click the icon Go or enter. and drag as you wish. 6) Click Insert or drag it.g. click the left button. Word will place the clipt art in the document.35 Changing picture size 1) Click the picture to set. e. then a picture with borders and drag points is shown. Changing Picture Size (Close) See the explanation below. type a name to search. 2) Move the mouse pointer in drag points.Figure 4.34 Clip Art dialog box 4) In Search for. Information and Communication Technology Pilot International Standard Junior High School Page 40 of 56 . “Religion”.

you have to set it first. Toolbar.36 Layout Dialog Box 3) Click on the tab Layout 4) Choose and click Advanced Information and Communication Technology Pilot International Standard Junior High School Page 41 of 56 . So. Picture 2) Click Text Wrapping and choose Square 3) Then place the picture as you wish by dragging it d. Determining distance between picture and text A picture in a text/document has its own characteristics concerning distance and size. To do this. in order that the document has a proportional layout in relation to text and pictures. c. So if you want to place it as you wish. The steps are as the following: 1) Choose and click first the picture to set 2) Choose and click Format. It is because it is bound to the original position. Moving a Picture A picture in a document is sometimes difficult to format. Picture Figure 4. you have to set it first. do the following: 1) Choose and click View.a) Use angular point to change the figure size in the same shape b) Use horizontal point to maximize or minimize the picture to the right and to the left c) Use vertical point to make figure longer or shorter to top or bottom.

you can add borders and colors. The steps are: 1) 2) Choose and click first the picture to format Choose and click Format.37 Colors and lines Dialog Box a) Click the tab Color and Lines b) In Fill.5) Choose Text Wrapping 6) Click Square and Both slide 7) Set and click the arrow on Top. Bottom. 2. Left and Right 8) Finally click OK e. The steps are: 1. Wait untill Page Setup dialog box appears Information and Communication Technology Pilot International Standard Junior High School Page 42 of 56 . Click the menu File. choose line color d) Choose the thicknessof the line is in Dashed e) Finally click OK J. then choose and click Page Setup. Decorating a picture with frame and background To decorate a picture. Formatting a Page Formatting a page depends on print out result. choose a color that you like c) In Line. Picture Figure 4.

for vertical page orientation. 2. left or top position b. the margin is set for the whole document 2) This point forward. to determine page orientation. . to set the top margin of a document from the paper top edge. to determine where the format is applied in a document.Figure 4. Mirror Margin. Margins a. the margin is set from the active page (i. There are some options: 1) Whole document. click the symbol 1) Top.e. Paper Information and Communication Technology Pilot International Standard Junior High School Page 43 of 56 . to give specific distance on the left or top for bindery. 4) Right. 5) Gutter. To determine the size. to set the left margin of a document from the paper left edge. 3) Left. Orientation. 2) Bottom. Apply to. to set the margin so it can be printed like a book. to provide two alternative positions. c. 1) Portrait. 2) Landscape. i. Margin. d. 6) Gutter position. in insertion point position) up to the last page.e. for horizontal page orientation. to set the right margin of a document from the paper right edge. to set the bottom margin of a document from the paper bottom edge.38 Page Setup Dialog Box 1. to set the margin of a page.

Printing a Document 1. Print Preview is displayed as in Figure 4. It is to check if there is any mistake in typing. The default size is letter.40. is used to set paper size. Choose and click File b. Width. Print Preview To make sure that a document is neatly organized. K. Height. The steps are below: a. To choose other sizes.Figure 4. click OK to close the dialog box. for paper height size Note: The format is seen in Preview. .39 Paper Setup Paper Size. Click Print Preview c. Information and Communication Technology Pilot International Standard Junior High School Page 44 of 56 . it is better if you view the result first in Print Preview. click a. When you have finished formatting the document. for paper width size b.

Then choose and click Print Information and Communication Technology Pilot International Standard Junior High School Page 45 of 56 . Click the menu file b.31 The icon Print Preview Icon Name Print Preview Function To view a document before printed 2.40 Print Preview Besides.Figure 4. Printing a Document Before printing. you can use the icon in the standard toolbar: Table 4. The steps are: a. make sure the printer is plugged and installed to your computer.

41 Print Dialog Box 1) Name. fill in it with number 5. i. to choose active printer type. 5) Copies is used to determine the total copy of printed documents. 3) Print what. Click OK or Enter to print. and page 5 up to page 12). b) Current page.e. You can also use the icon (Print) in the standard toolbar.Figure 4. c.e. For example 1. printing the whole document.32 The icon Print Icon Name of Print Function To print a document Information and Communication Technology Pilot International Standard Junior High School Page 46 of 56 . 4) Prints provides three printing alternatives. i. odd. even.5-12 (meaning to print page 1. click and choose the printer type. which depends on the cursor position. and so forth. 3. printing an active page. If you want to print 5 copies. fill document if you want to print a document. printing the pages that you want. or all pages. c) Pages. i. Table 4.e. 6) The option properties can be used to choose paper type. 2) Page range provides three printing alternatives: a) ALL. printing quality.3.

and Help. Icon is a command shown in a figure or symbol which represents specific operation in order to be easily remembered by users. For example. 4. Each menu in software has submenu and each submenu has its own function. WordStar. In other words. Microsoft Word or Ms Word is word processing software which can be used to present information. 3. Menu in software is the facilities or group of commands in an application program. Table. Edit. Format. e. The material can strengthen cooperation among friends. Ms Word contains 9 main menus i. The material in the chapter can broaden students’ knowledge to write various information. Word Perfect. Understand Word Processor Menu bar Toolbar √ Statements The material gives skill and knowledge.Reflection Put a tick (√) in the column provided if you understand or you agree with the statements provided in the previous column. √ Menu Icon Menu Bar Standard Toolbar Formatting Toolbar Drawing Toolbar Summary 1. The material increases confidence. Window.e File. there are other word processing software like AmiPro. icon is a “shortcut” to do a command. View. and so on. Information and Communication Technology Pilot International Standard Junior High School Page 47 of 56 . Tools. typing service. The material in the chapter is presented orderly. The material can give the opportunity to have a bussiness. 2.g. Insert. Besides Ms Word.

Drawing c. Toolbar 4. a web page c. The menu to control the active window is … a. Menu and icon can be activated in two ways by clicking a mouse and pressing keys on a keyboard. except . Save. menu bar d. status bar c. b. … c. a newspaper b. Front b. Format d. The following are the products of Microsoft Word. a. Print and so on are located in the …. Shortcuts such as the icons New. icon control menu 3. Formatting d. except …. 1. a. title bar b. d. Evaluation A. b. toolbar. Here are examples of menu bar. 8. a. The Extention of Microsoft Word is …. Standard b. d. DOC d. The button which is used to format the screen size to become one full Information and Communication Technology Pilot International Standard Junior High School Page 48 of 56 . a. MDL b. File c. Multiple-choice Questions Instruction: Choose the correct answers. a letter d. XLS c. 5. The icon which is used to open a new document is … a. c. The icon of Microsoft Word is ….5. PPT 2. Edit 7. a database 6. Open.… a.

2. c. a. the table will contain: a. divide cells into few lines or rows b. The icon below that is used to save a document is …. Tools d. Menu File b. 8 rows. Minimize b. 8 columns 15. Table 13. The paragraph command is in the menu: a. 8 rows. Insert b. Table 14. Split Cells is used to: a. divide cells into some sub table c. Insert b. The first step to run application program through the start button is clicking: a. Maximize c. If in the Insert Table dialog box we fill in 8 in the Number of columns and 5 in the Number of rows. 5 rows. 5 columns d. Tools d. 8 columns b. 10. b. Restore d. 3 rows. Icon on a desktop c. except…. Format c. Essay-type Questions 1. Button close (X) c. Format c. Close 9. Alt + F4 d. divide cells into few lines c. a. What are the functions of the application program of Microsoft Word? What are the uses of the application program of Microsoft Word in Page 49 of 56 Information and Communication Technology Pilot International Standard Junior High School . The steps below are to close or end Microsoft Word. Shortcut 12.screen is …. The column command is in the menu: a. 8 columns B. Alt + Delete 11. File Exit b. a. Start d. divide table into few cells d. d.

9. What is Formatting Toolbar? Explain it. then from Flashdisk to My Document 4.your school administration ? 3. C. Sending a file from a Drive to another drive using Send To 5. Copying file from My Document to Flashdisk. Mention the steps to activate the application program of Microsoft Word using the start button in the taskbar. 8. 7. Making folder and sub-folder 3. Running Ms Word 2. 6. Writing a formal letter using Ms Word. Collecting some files in the same category or information to a folder 6. Tracing a folder or subfolder that you have just made using Windows Explorer 7. Mention the differeneces between activating an application program using the start button in the taskbar and using icon of a program on the desktop. 4. What is a menu? What is an icon? What is Menu Bar? Explain it. Information and Communication Technology Pilot International Standard Junior High School Page 50 of 56 . 5. What does Standard Toolbar consist of? Explain it. PERFORMANCE TEST Practice again: 1.