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Multi-Org Access Control allows companies that operate shared service centers or those that have centralized

their accounting and administration functions to more efficiently process business transactions. For example, say you operate in multiple countries, and your headquarters provides some or all accounting services to the other subsidiaries. You may not have implemented a formal shared service center, but you can still reap the benefits from Multi-Org Access Control. MOAC allows companies to gain processing efficiencies because users can more easily access, process, and report on data across multiple operating units from a single responsibility without compromising data security or system performance. The new and changed features for Multi-Org Access Control include: Multi-Org or multiple organization access which is basically the ability to access multiple operating units from a single application responsibility. Multi-Org Preferences allows the user to control and limit the number of operating units they have access to based on their work environment. Cross organization reporting has been enhanced to be more consistent with the new Multi-Org Access Control. Users can run reports across multiple operating units that belong to the user’s security profile that share the same ledger. Users can also run reports for any operating unit that belongs to the user’s security profile.

Now in Release 12. when a user had to enter or process data for multiple operating units. So if you had a centralized payment processing center where a single user processed payments for multiple organizations. he would have to keep logging in and out of different responsibilities to process payments for a different organization or operating unit. I want to talk a little but about how the Multi-Org functionality worked in In Release 11i. he or she had to login to different responsibilities because each responsibility could only access one operating unit.Before I get into the details of Multi—Org Access Control. In 11i. Multi-Org Access Control enables companies that have .

and a Denmark operating unit. you could assign the security profile to the EMEA Payables responsibility to allow that responsibility to process invoices across all three operating units. and report on data for an unlimited number of operating units within a single applications responsibility. you can create a Security Profile and assign as many operating units as you want to that security profile. you could assign all three operating units to a security profile. This increases the productivity of Shared Service Centers as users no longer have to switch application responsibilities when processing transactions for multiple operating units. process. Then. In 11i. you can efficiently perform other processes.implemented a Shared Services operating model to efficiently process business transactions by allowing users to access. then you would need to assign the three responsibilities to that user and then the user would need to log in and out of each responsibility to process invoices. such as a Belgium Operating Unit. a Holland Operating Unit. you can tie that security profile to a single responsibility using a profile option called MO: Security Profile. and process receiving and drop shipments. Processing payables invoices is just one example. That’s really inefficient. . with Multi-Org Access Control. you needed to define three different responsibilities. performing collections using Advanced Collections. viewing consolidated requisitions. Data security and access privileges are still maintained using security profiles that will now support multiple operating units. if you had three operating units in the center you were managing. such as processing receivables invoices. If you had one user who processed payables invoices across all three operating units. In Release 12. So in this example. For example.

The benefits should be obvious. in the E-Business Suite is striped by operating unit. have given users the ability to view all of that info. For example. their users will be able to process data and transactions faster for multiple operating units. A lot of info. As more and more companies move to shared service centers. . users are armed with the information to negotiate purchase discounts. With this view. You’re ultimately going to reduce costs because users will be able to enter data across operating units more quickly faster and you will not have the overhead of setting up and maintaining tons of responsibilities. You’re going to improve processing efficiency because it takes time to switch in and out of different responsibilities. Customer account sites and supplier sites are striped by operating unit. By viewing data from multiple operating units from a single responsibility. users have more information which enables them to make better decisions. It also provides better information for decision making. users can now view global consolidated requisition demands for each supplier. in Oracle Purchasing. across different OUs. you will be able to view all of the supplier sites across all three operating units. So if your security profile had access to three operating units. For example. Some products that have up taken MOAC.

when you define your security profile in HR using the Security profile form or the Global Security profile form. the application will determine which operating units can be accessed and used for processing. there’s a new operating unit field on their Invoice Workbench.he setup and processing is fairly similar to 11i. Each product team has implemented MOAC to best suit their business process flows. The OU list of values will read from the Security Profile assigned to the responsibility to determine which OUs should be displayed in the LOV. you just need to assign all of the operating units that you would want a responsibility to access. . when a user logs in to a responsibility and opens an application. For example. things operate basically the same way as in 11i. In terms of processing. In general. The user can then view or process transactions for multiple operating units. In Release 12. in AP. Then you need to run a concurrent request called “Run Security List Maintenance” from HR which will make those security profile available and allow you to assign them to a responsibility via a profile option called MO: Security Profile. Please see individual product TOIs to see how processes have been enhanced for multi-org access.

If operating units are assigned to a set of books. Please see the Legal Entity Configurator TOI for more information on that. All Release 11i HR Organizations classified as “Operating Units” will be preserved in Release 12. . is instead of attaching an OU to a LE.Let me show you some screen shots. you can streamline your setup. You will be able view all operating units assigned to an upgraded primary ledger using Accounting Setup Manager. It centralizes the setup and maintenance of common financial components. Navigation: Accounting Setup Manager = Financials : Accounting Setup : Accounting Setup Manager Oracle HRMS Organization Form = Work Structures : Organization : Description In Release 12. then they will be associated to a primary ledger in an accounting setup. By leveraging Accounting Setup Manager to define your OUs. So. here when you create an accounting setup. and ledgers. you assign it to a default legal context. assign a legal entity and create the ledgers that will perform the accounting for that legal entity. you can also define and assign the relevant operating units. For more information about Accounting Setup Manager. You can continue to define them in the Oracle HRMS Organization Form or you can define them in the new Accounting Setup Manager feature in General Ledger. operating units. you can define your operating units in two places. The Accounting Setup Manager streamlines the setup and implementation of Oracle Financial Applications. The small change we made in R12. such as legal entities. please see the General Ledger Transfer of Information.

In the next setup step. when you set your system profile options. you open the Submit Request window and run the Security List Maintenance program. This is an important step to do. And this will ensure that all of your security profiles that you created will be available for assignment to your responsibilities. . you will see that your newly created security profiles will be available. So make sure you run this program and make sure it completes successfully.Navigation: HR Responsibility Processes and Reports : Submit Processes and Reports When you’re done with setting up your security profile. otherwise you will not see your security profile in the list of values when you try to assign to the MO: Security Profile profile option.

. then all users using that responsibility will have access to only the operating units available in the security profile. you can also specify a default operating unit at the user level. then those products that use Multiple Organizations will ignore the MO: Operating Unit profile option. but they didn’t do anything. then the user will have access to only those operating units. If you’re happy with how you processed transactions in 11i.Here. you don’t have to do anything. Actually they both existed in 11i. irrespective of application responsibility that they log into. Because users can access multiple operating units. That leads me to my next point. then when you upgrade to R12. You only need to define a security profile and assign it to the first profile option if you want to take advantage of this exciting feature. Now in Release 12. The first two are new. Whatever your Release 11i setting was for this will be preserved during upgrade. If you specify a security profile for the MO: Security Profile. The Release 11i MO: Operating Unit profile option will continue to be supported in Release 12 as not all customers or Oracle products require multiple organizations. If you set the security profile at the responsibility level. The last profile option is really for backwards compatibility and to support products that do not use Multiple Organizations. The second profile option called MO: Default Operating Unit is optional and allows you to specify a default operating unit that will be the default when you open different subledger application pages. Use the MO: Default Operating Unit profile option to set the operating unit context or default operating unit when accessing an applications. you may want to set up a default one instead of forcing users to constantly have to choose one. we have the list of profile options related to Multiple Organizations or MO for short in Release 12. the MO Security Profile controls the list of operating units that a responsibility or user can access. So you would assign the Security Profile that you just created to this profile option. When we talk about the User Preferences later. If you set the security profile at the user level.

So you can define operating units using the HRMS organization form or you can define them in the new Accounting Setup Manager while you define other common financial components. such as legal entities. . Multi-Org Access Control integrates with all E-Business Suite products that use operating units. and ledgers. From Accounting Setup Manager. and ledgers. Then you use HRMS to define your Security Profile and run the concurrent program. you can view all operating units assigned to a primary ledger. You can also use Accounting Setup Manager to define operating units while you define other common financial components. such as legal entities.

there are some new cross-organization reports. but you can select different operating units without having to change responsibilities. In summary.Here are just some examples of products that leverage Multi-Org Access Control. In Purchasing. As I mentioned earlier. . It does not mean that you can enter an invoice with invoice lines that cross operating units. you can create your operating units at the same time. you can define operating units and assign them to a primary ledger using the new Accounting Setup Manager feature. This will probably make more sense when you go through different product’s TOIs to learn more about how they implemented Multi-Org Access Control. There’s a new operating unit field. you will be able to view consolidated requisition demands that cross OUs. So when you create your legal entities and ledgers. In Collections you can manage customers and accounts across OUs. In Receivables. it will run the report for all the operating units you have access to based on your security profile. An invoice is still for one operating unit. So when you run a report. which happened to be the first field you specify when entering an invoice. This is not a complete list. for Payables. they allow you to enter invoices for different operating units from their Invoice Workbench.

and report on data across multiple operating units from a single responsibility without compromising data security or system performance. let’s say that a user only deals with 5 of them on a .In summary. process. This will help increase the effectiveness of companies who operate shared service centers as well as companies who may not have a formal share service center but do have centralized accounting or business functions Multi-Org Preferences really allows the user to control the list of operating units they have access to. But. So the system administrator may create a security profile that has 10 operating units assigned and assign it to the user or his/her responsibility. you access.

the user can specify a default operating unit. he can change it at anytime. You can assign as many operating units as you want. and select the Security Type called “Secure organizations by organization hierarchy and/or organization list”. The decision on which form to use is really up to you and depends on your HR implementation and how you want to partition data. Navigation: HR Responsibility Security : Profile or Security : Global Now. Both forms look almost identical. . you can define your security profile using two forms: The Security Profile form or the Global Security Profile form that is shown here. this default operating unit will override the Default Operating Unit profile option. All you need to do is enter a name. The user could set up Multi-Org preferences to restrict the list of OUs. Using Oracle HRMS. first select classification Operating Unit. and then select the organization or Operating Unit name.daily basis and he doesn’t want his work space cluttered with extraneous operating units. The Global Security profile Form allows you to select operating units from multiple Business Groups. And because the user has complete control over this. So the Global Security profile allows you to operate across Business Groups. This allows you to assign multiple OUs. I’m going to explain how to define a security profile. When assigning operating units. The Security Profile Form allows you to select operating units from only one Business Group. Of course. In addition.

But if you don’t see it. For the user setup. you can select . you can certainly add that function to your menus.Most products have added the Preferences user interface to their responsibility menus.

The System Administrator should use either the System Administrator or Application Developer responsibility and select the Menu (Application) option. The processing of transactions will be exactly the same if the user never specified user preferences. Select your product’s menu and add the function named User Preferences (FNDMOPREFS).preferred operating units which would represent a subset of operating units assigned to their security profile. FNDMOPREFS to your menu definition. System Administrator > Application > Menu Application Developer > Application > Menu To enable and display Preferences in your menu. And the user can set a default operating unit. . request your System Administrator to add the function. This screenshot is an example using the Oracle Payables setup menu.

The List of values will display all operating units assigned to your security profile. the responsibility name. At the header level.This is the Multi-Org Preferences page. you will see the user name that the user is logged in as. The Default Operating Unit region is where you select a default OU. and the Security Profile that you are currently assigned to as defined by the MO: Security Profile profile option. This is new. The next region called Preferred Operating Units is where you select the subset of operating units you want to work with. .

So it’s in line with Multi-Org Access Control. . Basically all this is allowing you to report on data for multiple operating units from a single application responsibility.Enhanced Multi-Org reporting is not the same as cross-organization reports that allows you to run a report at the ledger level to obtain results for all operating units assigned to that ledger or obtain results for all the operating units for a GRE/LE. What I’m discussing here is Multi-Org Reporting which allows you to select any operating unit you have access to when submitting a report.

So in a nut shell. you can run subledger reports for multiple operating units without changing responsibilities. .


.you can run subledger reports for multiple operating units without changing responsibilities.