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JGN Finance Policies and Procedures Manual Table of Contents SECTION I Balance Sheet Review House Floats: General

Petty Cash Floats Unannounced Cash Counts Funding Bank Accounts: General Monthly Reconciliations Imprest Bank Accounts - centralized accounting only Cash Transactions: Cash-Handling Personnel General Controls Foreign Currency Daily Mail Front Office Paid-Outs/Refunds Shift Closing Shift Deposits Cashier Due-Backs Daily Bank Deposits Preparation Cash Management: Hotel Responsibilities Bank Balances/Remittances SECTION II Accounts Receivable: General Credit Investigation and Approval Advance Deposits Guest Registration In-House Credit Limit Incidental Charges Cashing Guest Checks Balancing Requirements/Guest Ledger Guest Check-Out Transfers to City Ledger City Ledger Account Documentation Security Billing Procedures Credit Collection Agencies Credit Card Charge-Backs Returned Checks U.S. Only- Returned Checks (Escheatment) City Ledger:

Legal Action Miscellaneous SECTION III Revenue General Room rates and Occupancy Room Statistics Guest Folio Control Food and Beverage Revenue: Guest Check Control Pricing/Serving Control Room Services Restaurant and Bar Promotions Mini-Bar Revenue Employee and Officers' Checks Function Revenue: General Function F&B Revenue Control Telephone/Telex/Fix Revenue Controls and Procedures Leisure Club Revenue Controls and Procedures Other Income: General Store and Kiosk Rentals Car Park Controls Foreign Exchange Laundry/Valet Revenue SECTION IV Purchasing and Payments Contract Purchasing Authorization and Approvals Purchase Order Controls/General Receiving Procedures/General Capital Expenditures Services and Taxes/Licenses Open-Order File Maintenance Receiving Exceptions .Unidentified Payments Back Office Adjustments Balancing Requirements Payment Processing Accounts Receivable Reporting Requirements: Monthly Accounts Ageing Report Accounts Receivable Recap Bad Debts: Allowance for Doubtful Accounts Account Write-Off Bad Debt Recovery Miscellaneous .

Marking and Storage Perpetual Records Issues/Requisition Control Par Stores Physical Inventory Procedures Accounting Period F & B Inventory Other Inventories Obsolete/Unusable Items Beverage Cost Control Bottle Codes and Inventory Cards Actual & Potential Beverage Sales Beverage Inventory & Potential Sales Record Summary of Potential Beverage Sales Other Reporting Requirements Reporting Deposits on F&b Containers Definitions for Debit/Credit Entries Monthly Food Reconciliation Monthly Beverage Cost Recalculation SECTION VI Personnel Payroll Records Maintenance/Filing Personnel Department Responsibilities Personnel Change Notice General Description Distribution and Control Employment Eligibility Employment Eligibility Verification Payroll Preparation Attendance Records Overtime Holiday/Vacation/Illness Pay Processing Procedures Payroll Disbursement General Cash Payment Procedures Salary Advances Unclaimed Wages Casual Labor .General Transportation Overs and Shorts Vendor Overs and Shorts Accounts Payable Invoice Payments Discounts and Rebates Vendor Statement and Duplicate Invoices Vendor Payment File SECTION V Food and Beverage Inventories Inventory Control Pricing.

Silver and Linen Roofing/Car Park Replacements Pre-opening Expenses .Payroll/Miscellaneous Tip Paid-Outs SECTION VII Capital Expenditures: General Terminology Asset Classification Nominal/General Ledger Classification Authorization and Approvals Authorization and Approvals .Budget Transfer Emergency Expenditures Expenditure Categories Capitalization Guidelines Cost of Acquisition or Purchase Single Item Purchases Refurbishments Repairs and Maintenance Additions Depreciation of Assets General Capital Expenditures Budgets General Preparation Capital Expenditures Processing Applicability of Procedures Specific Approvals Bids CIP Accounting Ordering/Receiving/Invoice Processing Required Records Reporting Requirements Project Expenditure Control Commitment Accoounting Additional Funding Disposal of Assets General Miscellaneous Accounting Procedures China. Glass.

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 CASH FUNDS AUTHORIZED BANK ACCOUNT SIGNATORIES CASH CUSTODIAN CASH COUNT CASH RECEIPTS CASH REMITTANCES CASH DISBURSEMENTS CASH ADVANCE AND LIQUIDATION REIMBURSEMENT PETTY CASH FUND FUNDS FOR SPECIAL PURPOSES FUND TRANSFERS FRONT OFFICE CASHIERING FRONT OFFICE CASH FLOAT DEPOSIT SETTLEMENT OF ACCOUNTS BANK RECONCILIATION CASH OVERAGES AND SHORTAGES CREDIT CARDS OFFICIAL RECEIPT FOREIGN CURRENCY TRANSACTIONS CHECK PAYMENTS BY CLIENTS AND DEBTORS TRAVELERS’ CHECKS DAMAGED OR BOGUS CURRENCY SAFETY DEPOSIT BOXES REVENUE RECOGNITION UNEARNED REVENUE ROOM REVENUE FOOD AND BEVERAGE REVENUE BANQUET REVENUE COMMUNICATIONS REVENUE BUSINESS CENTER REVENUE LAUNDRY AND DRY CLEANING REVENUE TRANSPORTATION AND PARKING REVENUE MINIBAR REVENUE OTHER REVENUES DISCOUNT REBATE REFUND CANCELLATION NO SHOW CORKAGE TARIFF COSTING AND PRICING A ROOM COSTING AND PRICING AN EVENT OR FUNCTION .

FURNITURE. PRODUCTS AND SERVICES AMENITIES NON-REVENUE ROOMS MISCELLANEOUS CHARGES CHARGES DENIED BY GUESTS MATCHING COSTS AND EXPENSES WITH REVENUES PAYROLL ORGANIZATION COSTS DEPRECIATION EXPENSE ON PROPERTY DEPRECIATION EXPENSE ON EQUIPMENT.C. MACHINES. BREAKAGES AND LOSSES SERVICE CHARGE CREDIT ACCOUNT CREDIT TERMS FOR RECEIVABLES COLLECTION AGING OF ACCOUNTS RECEIVABLE CONFIRMATION OF ACCOUNTS RECEIVABLE DISCOUNTING OF ACCOUNTS RECEIVABLE 401 PROCESSING ACCOUNTS PAYABLE 402 CREDIT TERMS FOR PAYABLES 403 CHECK PREPARATION 501 502 503 504 505 INVENTORY OF CONSUMABLES INVENTORY OF NON-CONSUMABLES PURCHASING SECURITY DISPOSAL OF INVENTORIABLE ASSETS 601 UNIT OWNER’S INCOME 602 COMMON SHARES 603 RETAINED EARNINGS 701 AUDIT PROGRAM .O.121 122 123 124 125 126 127 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 301 302 303 304 305 306 COSTING AND PRICING OTHER PRODUCTS AND SERVICES GIFT CERTIFICATE COMPLIMENTARY / F. WARES AND FIXTURES BAD DEBTS UTILITIES ADVERTISING INSURANCE MEMBERSHIPS AND SUBSCRIPTIONS LAUNDRY EXPENSE TRANSPORTATION EXPENSE INTEREST EXPENSE SPOILAGE. FIXTURES AND TOOLS SMALL TOOLS.

702 703 704 705 706 707 708 709 710 711 712 713 714 715 716 717 718 719 720 721 722 723 724 725 726 727 728 .

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S AND TOOLS .

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 CASH FUNDS AUTHORIZED BANK ACCOUNT SIGNATORIES CASH CUSTODIAN CASH COUNT CASH RECEIPTS CASH REMITTANCES CASH DISBURSEMENTS CASH ADVANCE AND LIQUIDATION REIMBURSEMENT PETTY CASH FUND FUNDS FOR SPECIAL PURPOSES FUND TRANSFERS FRONT OFFICE CASHIERING FRONT OFFICE CASH FLOAT DEPOSIT SETTLEMENT OF ACCOUNTS BANK RECONCILIATION CASH OVERAGES AND SHORTAGES CREDIT CARDS OFFICIAL RECEIPT FOREIGN CURRENCY TRANSACTIONS CHECK PAYMENTS BY CLIENTS AND DEBTORS TRAVELERS’ CHECKS DAMAGED OR BOGUS CURRENCY SAFETY DEPOSIT BOXES REVENUE RECOGNITION UNEARNED REVENUE ROOM REVENUE FOOD AND BEVERAGE REVENUE BANQUET REVENUE COMMUNICATIONS REVENUE BUSINESS CENTER REVENUE LAUNDRY AND DRY CLEANING REVENUE TRANSPORTATION AND PARKING REVENUE MINIBAR REVENUE OTHER REVENUES DISCOUNT REBATE REFUND CANCELLATION NO SHOW CORKAGE TARIFF COSTING AND PRICING A ROOM COSTING AND PRICING AN EVENT OR FUNCTION .

121 122 123 124 125 126 127 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 301 302 303 304 305 306 COSTING AND PRICING OTHER PRODUCTS AND SERVICES GIFT CERTIFICATE COMPLIMENTARY / F. MACHINES. FIXTURES AND TOOLS SMALL TOOLS. PRODUCTS AND SERVICES AMENITIES NON-REVENUE ROOMS MISCELLANEOUS CHARGES CHARGES DENIED BY GUESTS MATCHING COSTS AND EXPENSES WITH REVENUES PAYROLL ORGANIZATION COSTS DEPRECIATION EXPENSE ON PROPERTY DEPRECIATION EXPENSE ON EQUIPMENT.O. FURNITURE.C. BREAKAGES AND LOSSES SERVICE CHARGE CREDIT ACCOUNT CREDIT TERMS FOR RECEIVABLES COLLECTION AGING OF ACCOUNTS RECEIVABLE CONFIRMATION OF ACCOUNTS RECEIVABLE DISCOUNTING OF ACCOUNTS RECEIVABLE 401 PROCESSING ACCOUNTS PAYABLE 402 CREDIT TERMS FOR PAYABLES 403 CHECK PREPARATION 501 502 503 504 505 INVENTORY OF CONSUMABLES INVENTORY OF NON-CONSUMABLES PURCHASING SECURITY DISPOSAL OF INVENTORIABLE ASSETS 601 UNIT OWNER’S INCOME 602 COMMON SHARES 603 RETAINED EARNINGS 701 AUDIT PROGRAM . WARES AND FIXTURES BAD DEBTS UTILITIES ADVERTISING INSURANCE MEMBERSHIPS AND SUBSCRIPTIONS LAUNDRY EXPENSE TRANSPORTATION EXPENSE INTEREST EXPENSE SPOILAGE.

702 703 704 705 706 707 708 709 710 711 712 713 714 715 716 717 718 719 720 721 722 723 724 725 726 727 728 .

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S AND TOOLS .