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Kroll Windows Release Notes

The following document outlines the enhancements made to Kroll Windows Version 8.0.

8.0
Last Updated: January 1, 2009

Table of Contents
General Functionality ...................................................................................................................... 1 Allergy and Condition Codes ....................................................................................................... 1 Add New Rx to ToDo Tab............................................................................................................. 2 Patient Inactivation ..................................................................................................................... 5 Print Screen ................................................................................................................................. 5 Users ............................................................................................................................................ 5 Plans ............................................................................................................................................ 6 Accounts Receivable .................................................................................................................... 6 Drug Update Utility...................................................................................................................... 7 Drug Export Utility ..................................................................................................................... 10 Drug Card................................................................................................................................... 13 Rx Card....................................................................................................................................... 13 Include in Narcotic Report ..................................................................................................... 13 Plan Sequence ....................................................................................................................... 14 Vendor ....................................................................................................................................... 15 New Vendor Options for Kohl and Frisch .............................................................................. 15 Owe Label Sequence ................................................................................................................. 16 Dot Matrix Strip Label............................................................................................................ 16 New Configuration Options ........................................................................................................... 17 Ordering..................................................................................................................................... 17 Drug Card Min/Max Fields..................................................................................................... 17 Order Price Warning .............................................................................................................. 17 Supplier Information Warning ............................................................................................... 18 Barcode and Label Positioning .................................................................................................. 19 Rx Tab ........................................................................................................................................ 20 Narcotic Numbers for Targeted Drugs .................................................................................. 20 Copying an Rx Marked as Mistake......................................................................................... 21 Deduct Inventory for Not Dispensed Rxs .............................................................................. 23 Pricing for No Sub Prescriptions ............................................................................................ 24 Labels ......................................................................................................................................... 24

Watermark Darkness ............................................................................................................. 24 Label Printing by Prescription Status..................................................................................... 26 Hardcopy ............................................................................................................................... 27 Vial Copy and Receipt ............................................................................................................ 30 Adjudication .................................................................................................................................. 32 Copay Adjustment ..................................................................................................................... 32 Patient ........................................................................................................................................... 34 Prompt to Complete Delivery Order ..................................................................................... 34 Hide Cancels in Active Profile (Shift+F5) ............................................................................... 35 ToDo Tab ....................................................................................................................................... 36 Treat To Do Items due on or Before ...................................................................................... 36 Security .......................................................................................................................................... 37 Log On Hand Changes................................................................................................................ 37 Log if Refill is Early/Late............................................................................................................. 39 Drug ............................................................................................................................................... 42 Allow Changes to Mixtures with Rx Usage ................................................................................ 42 Drug/ Mixture Search ................................................................................................................ 42 Report Changes ............................................................................................................................. 44 Profit Loss Report ...................................................................................................................... 44 Eligibility/Physician List ............................................................................................................. 45 Plan Summary Report................................................................................................................ 45 Auto Dispenser Reports............................................................................................................. 46 Compliance Report .................................................................................................................... 47 New Style ............................................................................................................................... 49 Style 1 Large .......................................................................................................................... 49 Style 3 .................................................................................................................................... 50 Dispill Report ............................................................................................................................. 53 Comments Reports .................................................................................................................... 56 Rx Summary Report ................................................................................................................... 57 Do Not Print Cancelled Rxs .................................................................................................... 57 Show Cancelled Comments ................................................................................................... 58 Time Distribution Report ........................................................................................................... 60

......................................... 62 Narcotic Report ................................................. 73 Rx Transfer Report....................................................... 86 MAR and TMR’s ....................... 86 Plain Paper MAR ........................................................................................................................................................................................................................................................................................................................... 96 ......................................... 73 Medical Expense Invoice Report ...................................... 77 Allergies and Conditions ............................ 66 Claims Invoice Report ..................................................................................... 90 Hardcopy and Batch Hardcopy Report ................................................... 64 Rx Totals and End of Day Label................... 71 Future Usage Report ........................................Patient Medication Chart ........................................................................................... 62 Drug Inventory Listing ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 77 Universal MAR ...................................................... 92 Kroll Helpdesk Information ....................................................................................... 77 Passtime Notes ............................................................................................................................................................................................................................................................... 82 Dot Matrix Reports ...................... 87 Datagraphic MAR (laser) ..................................................................... 68 Doctor Authorization Report ............................................................................................................................................................................................................................................................ 90 Medication Reconciliation Report ............................................ 79 Summary Section .......... 96 Western Canada – Edmonton ..................................................... 75 Nursing Home Reports ........................ 96 Eastern Canada – Dartmouth ....................................................................................................................................................................................................... 96 Head Office – Toronto ...............................................................................................................................................................................................................

0. In order to provide you with versatile features and functions. .” Kroll is pleased to take this opportunity to introduce to you Release 8. we thrive on doing what is in the best interest of the customer. Kroll also works hard to simplify complex tasks to allow the pharmacist to spend their time where it matters…with their patients. Since our beginning. We understand that not everyone uses the same features in the system therefore we provide versatility. At Kroll. New and exciting features come with our new release.0 “In the ever changing world of Pharmacy Kroll remains the constant as our focus is and always will be on customer satisfaction. These additions to the software have been implemented to allow increased productivity. This year has been very busy for Kroll with the ever changing profession of pharmacy practice. we have always been leaders and innovators with our Pharmacy Management Software and we promise to continue to do so for years to come.KROLL WINDOWS – RELEASE 8. and customer adaptability. We would like to take the time to thank you for your continuing support. our software is evolving on a daily basis to better serve you and your needs. efficiency.

which offer more specific indicators. as they were in version 6. Allergies and Conditions are based on Allergy Group. are available. Branded Medication and Ingredient. Figure 1 Allergy Search March 2009 1 Version 8. When selecting Medical Conditions FDB codes can be used. These new allergies and conditions allow a more specific entry when applying to the patient’s file.2.0 .0 General Functionality Allergy and Condition Codes In Version 8 new allergy and condition codes have been introduced. Searches can be performed to return results that Starts with or Contains the criteria specified. In comparison to the prior allergies and conditions there are many more entries so a new method to search has been implemented allowing for more robust and targeted searching. or the new ICD-10-CA codes.Kroll Windows Release Notes 8.

March 2009 2 Version 8. This is a helpful time saving function that allows for quick entry of new prescriptions to be completed at a later time.0 Figure 2 Condition Search Add New Rx to ToDo Tab In efforts to improve productivity the capability to add a new prescription to the ToDo tab from the Patient Card has been introduced. Set a Wait Time for the prescription. This function can be accessed in the Patient Menu → Scan Script or in the Utilities Menu → Scan Script After selecting to option from the menu the Add New Rx to ToDo window will open. From this window the following actions can be performed:    Scan in a prescription image. Enter in all required prescription information. This functionality is accessible from the Patient Card under Patient Menu→Add New Rx ToDo. A script image may also be attached to the prescription with the use of a scanner.Kroll Windows Release Notes 8.0 .

blank out the form leaving the script image intact allowing for another prescription to be entered that is also printed on the script image.Kroll Windows Release Notes 8. clicking on the Add Rx button located at the bottom left of the screen will generate a prompt: Figure 4 New Rx ToDo Added The following six selections are available:  Add another Rx for the same patient and Script Image – This option will put the prescription just entered into the ToDo module.0 Figure 3 Add New Rx ToDo Once all required information has been entered. March 2009 3 Version 8.0 .

but leave the selected Patient information intact. clear the script image and all prescription information.0 . the amount of time remaining will be displayed in the Due In column. If a Due Date/Time was entered when creating the entry. This will help keep track of important prescriptions and timelines.This option will put the prescription just entered into the ToDo module and return back to the Patient Card. Fill an Rx for this Image now – This option allows you to Fill the prescription immediately after you have placed it on the ToDo tab.0  Add another Rx for the same patient (not script Image) – This option will put the prescription just entered into the ToDo module.      Viewing the ToDo module will reveal all pending prescriptions added. Create Multiple ToDo items for this image – This option allows you to enter more than 1 prescription using the same scanned image and place them on the ToDo tab. Add another Rx for a new Patient – This option will put the prescription just entered into the ToDo module and clear the form allowing for a new prescription and patient information to be entered. Prescriptions can still be processed directly from the ToDo module by selecting one or many entries and clicking on the Fill button or pressing F on the keyboard.Refills/New March 2009 4 Version 8. I’m done adding Rxs .Kroll Windows Release Notes 8. Figure 5 ToDo Items .

0 . The printed document will contain the store name and a date/time stamp indicating when the screenshot was taken. Once the screenshot has been taken it will remain in the Windows Clipboard so it can be pasted into another application such as Microsoft Word. Figure 7 Force Password Change on Next Login March 2009 5 Version 8. By pressing CTRL + PRINTSCREEN at the same time a screenshot of the active window will be automatically printed on the report printer.Kroll Windows Release Notes 8. Figure 6 Patient Inactivation Print Screen Print screen functionality has been added to Kroll to allow for easy screen capture and documentation.0 Patient Inactivation The default date range when performing patient inactivation is now 24 months instead of the previous default of 6 months. Users A new option has been added into the Users window to force the user to change their password upon next login.

the specified user will be forced to change their password at their next login attempt and until completed they will not be able to access the system. Plans Plans can now be flagged as Drug Utilization Evaluation (DUE) from the General tab in the Plans/Pricing Configuration module. March 2009 6 Version 8. Figure 8 Drug Utilization Evaluation Plans Accounts Receivable There is a new warning message that is displayed for a patient that has an AR account that is either near or over their charge limit.0 . This option is beneficial for plans that require claims to be sent only for network purposes and not for financial reasons.Kroll Windows Release Notes 8. claims will be sent to capture prescription information but are not processed financially.0 With this option on. The notification will appear in the messages section of the prescription (lower right corner of the F12 Screen).

. Drug Cards can be updated based on some or all of the criteria listed on the Search Drugs for or Search Drug Packs for tabs of the Drug Update Utility window.Kroll Windows Release Notes 8.0 . for example resetting on hands or updating min/max quantities.0 Figure 9 Accounts Receivable Limit Drug Update Utility A new utility has been added allowing users to update certain information on Drug Cards by themselves. March 2009 7 Version 8. This utility can be found under Utilities→Drug Utilities→Drug Update Utility.

Kroll Windows Release Notes 8.Search Drug Packs March 2009 8 Version 8.0 .0 Figure 10 Drug Update Utility .Search Drugs Figure 11 Drug Update Utility .

March 2009 9 Version 8.0 . Figure 13 . Any combination of the available options can be performed on the selected drugs/packs.Kroll Windows Release Notes 8. the drug update will either be completed or cancelled. Figure 12 Drug Update Utility . The operation will be initiated and a prompt will be displayed indicating how many Drug Cards will be affected by the requested changes. click the Run button in the upper right hand corner of the window.Update Drug Packs Once satisfied with all criteria and update values.Drug Update Confirmation Once the selection to the prompt is made. NOTE: For a more detailed explanation of this new utility contact Kroll Support and request the Drug Update Utility user documentation.0 The information that can be updated on the Drug Cards is located on the Update Drug Packs tab.

Kroll Windows Release Notes 8.0
Drug Export Utility
A new utility is available in Version 8 that will extract drug data and export it to a file that can then be imported into separate database or spreadsheet programs like Microsoft Access or Excel. You can then use those programs to manipulate the data and to assist you with processes such as inventory calculations or reconciliations. The Drug Export Utility is available in the Utilities menu of the F12 screen. Once the Export option is selected the Drug Export Utility Form opens to the Search Drugs tab. This tab allows specific drug criteria to be entered and the data extracted will only include the data for the criteria selected.

Figure 14 - Drug Export Utility Form - Search Drugs Tab

Once all Drug Criteria is entered the criteria may then be narrowed down further by entering particular criteria in the Search Drug Packs tab.

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Kroll Windows Release Notes 8.0

Figure 15 - Drug Export Utility - Search Drug Packs Tab

The Export Options tab provides options for the fields of information that will be included in the data export. To add or eliminate particular fields to/from the data export, click on the F2 button to the far right of the field. Also select the appropriate file format; Comma Delimited Text (CSV) or Tab Delimited Text. Once all criteria are selected, click on the Export button at the bottom of screen. A Save window will appear so that the location to save the Drug Export data can be specified. Once the Export is completed, click on the Close button at the bottom of the window.

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Kroll Windows Release Notes 8.0

Figure 16 - Drug Export Utility - Export Options Tab

The resulting Export data will look similar to the following format:

Figure 17 - Drug Export Utility Data - Saved as Comma Delimited Text (CSV)

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Figure 18 .Copying Drug Card . Drugs flagged as reportable on the drug card will continue to be included in the Narcotic Report regardless of the value of this checkbox.Kroll Windows Release Notes 8. a prompt to copy the price information from the old drug will appear. the prescription being filled will be included in the narcotic report even if the drug is not a reportable drug. This prompt will only appear if the newly created pack size also exists in the old drug card.Select Groups to Copy From Rx Card Include in Narcotic Report In the extra info tab of the Rx card there is a new flag called “Include in Narcotic Report”. When this option is checked. This feature was added to allow reporting of specific prescriptions for chronic abusers of non-reportable drugs on the narcotic report. Prompting also occurs to copy some or all of the groups from the old drug to the new drug card.0 Drug Card When creating a new Drug Card by copying from an existing drug card. March 2009 13 Version 8.Copying Drug Card .0 .Prompt to Copy Price Information Figure 19 .

Kroll Windows Release Notes 8.Include in Narcotic Report Option Plan Sequence When the patient has two or more plans on their file with the same Sub plan Code the plan sequence is now identified. March 2009 14 Version 8.0 Figure 20 .0 .

Zero Receive outstanding purchase order items not included in a downloaded invoice –– If there are one or more items in the invoice that belong to a specific purchase order. These options are available in Edit Vendor List.Kroll Windows Release Notes 8. This is used for vendors that never include an item in an electronic invoice if it is not shipped.0 Figure 21 . then all items in that purchase order that were not present in the invoice will be zero-received.0 . March 2009 15 Version 8. This prevents the purchase order as showing partially received and would effectively put those items back on reorder immediately. you will usually also want to have this second option enabled Allow Re-receive of Zero Received Items – should the product show up on a subsequent day’s invoice. this option will go back and update the received quantity to corrected value. And/or Allow Re-receive of Zero Received Items – If you have the option above enabled.Plan Sequence Identifier Vendor New Vendor Options for Kohl and Frisch Two new options have been added and are accessible for Kohl and Frisch.

Medication Picked Up label March 2009 16 Version 8.no financial information at all) 6.0 .0 ue Figure 22 . Prescription Receipt (where it shows what the 3rd party plan paid. the order in which the strip labels print out has been changed. Vial label 2. The labels will now print in the following order when Vial and Receipt are selected: 1. 2nd Prescription Receipt (that shows the number of tablets owed to the patient . Medication Owed label 4.Kohl and Frisch new receiving options Owe Label Sequence Dot Matrix Strip Label When an owe label is printed. 2nd vial label 5. as well as co-pay leftover for patient) 3.Kroll Windows Release Notes 8.

March 2009 17 Version 8. In past versions this was not an option.0 .Kroll Windows Release Notes 8..Allow Min/Max Update Option Order Price Warning The system will now prompt when an item is being ordered that exceeds a certain dollar amount. this new configuration option will open up the Min/Max fields to allow adjustments to these values that you are provided with a warning on the main Fill screen that the drug should be manually ordered. Figure 23 . The option is available in File→Configuration→Store on the Order tab.Order Configuration .0 New Configuration Options Ordering Drug Card Min/Max Fields For stores that do not do automatic drug ordering. This option is found in File→Configuration→Store→Order→Warn if Item Order Price >= ______.

Order Configuration .0 . when an item is being ordered that is equal to or greater than that amount. By entering a dollar amount in this field.00.Kroll Windows Release Notes 8.0 Figure 24 . Kroll will prompt with the following message: Figure 25 . If this option is left off.Order Price Warning Supplier Information Warning A new warning has been added to warn that Electronic Receiving is enabled but the option to update acquisition costs upon receiving is not. all acquisitions costs will have to be updated manually. March 2009 18 Version 8.Warn if Item Order Price >= Option The default value is 0.

Barcode Configuration Tab March 2009 19 Version 8.0 Figure 26 . Figure 27 . This can be found at File → Configuration → Store → Labels → Barcodes.Drug Acquisition Costs Warning Barcode and Label Positioning There is a new tab in the Labels section of configuration called Barcodes. This new tab allows up different types of barcodes to be implemented and where on the label set they will print.Kroll Windows Release Notes 8.0 .

prescriptions for targeted substances will be assigned a narcotic prescription number as well as the usual narcotic Rx prefix should there be one set up. if a prescription for a controlled or mixture is filled. As well.Kroll Windows Release Notes 8. the narcotic Rx number and prefix are printed. the General tab has a new option – Use Narcotic Numbers and Rx Num prefix for Targeted Drugs. When this option is enabled. whether or not this option is enabled.0 Rx Tab Narcotic Numbers for Targeted Drugs In the Rx tab in store configuration.0 .Use Narcotic Numbers and Rx Num prefix for Targeted Drugs Option March 2009 20 Version 8. Figure 28 .

March 2009 21 Version 8.Kroll Windows Release Notes 8.0 .0 Figure 29 . This is available in File → Configuration → Store → Rx → Prompting.Sample label when narcotic number for targeted drugs option is on. Copying an Rx Marked as Mistake There is now a configuration option available that will prompt to copy a prescription that is marked as a mistake to a new number.

Option to Prompt to Copy 'Mistake' Rxs to a New Number The prompt that will appear when cancelling a prescription and choosing filled in error.Prompt to Copy 'Mistake' Rx to a new Number March 2009 22 Version 8.Kroll Windows Release Notes 8.0 .0 Figure 30 . remove from profile is: Figure31 .

the inventory will be adjusted and likewise if No is selected.Prompt to adjust the inventory for 'Not Dispensed' Rxs March 2009 23 Version 8. Figure 31 -Configuration Option . the inventory will not be adjusted.0 Deduct Inventory for Not Dispensed Rxs Another new option in the Prompting tab of Rx configuration is Prompt to Deduct Inventory for “Not Dispensed” Rxs.Kroll Windows Release Notes 8. Figure 32 .Prompt to Deduct Inventory for 'Not Dispensed' Rxs With this option on a prompt will appear asking to adjust the inventory for this not dispensed Rx.0 . If say yes is selected.

0 .Kroll Windows Release Notes 8. Sel is Patient or Doctor Choice. Figure 33 . If this option is on and a prescription is filled for a formulary drug. such as unfills.Don't use formulary pricing if prod. sel is Patient or Doctor choice option Labels Watermark Darkness One of our newer features in printing watermarks on labels. then the regular strategy will be used (instead of the formulary strategy) if the prescription is marked as No Sub (product selection of patient or doctor choice). ‘Don’t use formulary pricing if prod. March 2009 24 Version 8.0 Pricing for No Sub Prescriptions A new option has been added to the Rx section of configuration in the Pricing tab.

0 There is now a configuration option in Version 8 that allows you to adjust the darkness of the watermarks.Kroll Windows Release Notes 8. March 2009 25 Version 8.0 . This is located in File→Configuration→Store→ Labels→Vial Labels tab.

Kroll Windows Release Notes 8. Unfilled and Unfilled Cancels. Always and Prompt. Never. You can choose one of three selections from the dropdown menu.Watermark Darkness setting Label Printing by Prescription Status Configuration options have been added to allow customization of printing labels for particular prescription statuses.0 . March 2009 26 Version 8. Cancelled. These particular statuses are Not Dispensed.0 Figure 34 .

0 Figure 35 .0 . a prompt appears asking if a label is to be printed when filling a prescription for one of the listed statuses.Print Label Prompt Hardcopy The option to print allergies and conditions on the hardcopy is now available.Kroll Windows Release Notes 8. March 2009 27 Version 8.Printing Labels by Prescription Status When prompt is selected. This option is located in File→Configuration→Store→Labels→Hardcopy. Figure 36 .

Kroll Windows Release Notes 8.0 .0 Figure 37 .Option to print allergies and conditions on the Hardcopy March 2009 28 Version 8.

0 .Sample of Labelset printing Allergies and Conditions on the Hardcopy. March 2009 29 Version 8.0 Figure 38 .Kroll Windows Release Notes 8.

0 Vial Copy and Receipt Print Drug Din and Not Pseudo Din A new option to print the Drug Din and NOT the Pseudo din has been added to Vial Copy and Receipt configuration.Kroll Windows Release Notes 8. Figure 39 . This option is located in File→Configuration→Store→Labels→Vial Label as well as File →Configuration→Store→Labels→Receipt.0 .Option to print Drug Din instead of Pseudo Din on the Vial Label March 2009 30 Version 8.

Option to print Drug Din instead of Pseudo Din on Receipt March 2009 31 Version 8.0 Figure 40 .Kroll Windows Release Notes 8.0 .

copays only for the last plan being billed to on the prescription will be available for modification. There are now 2 choices. You will be prompted to rollback the copay after ESI is billed. prompt to rollback copay for Last Rx Plan and Always prompt to rollback copay for Provincial Plan.0 Adjudication Copay Adjustment In File→Configuration→Store on the Adjudication→General tab.Kroll Windows Release Notes 8.Prompt to Rollback Copays Option If prompt to rollback copay for Last Rx Plan is turned on. Ex. March 2009 32 Version 8.0 . First Plan is Assure and Second Plan is ESI. the prompt to rollback copay options have been modified. Figure 41 .

March 2009 33 Version 8. Figure 43 . no matter what billing sequence is used.Ability to Rollback Copay after Provincial Plan If both options are selected you will be prompted to rollback the copay after the provincial plan and after the last Rx plan.Kroll Windows Release Notes 8.0 . the ability to rollback the copay after the provincial plan is billed is available.0 Figure 42 .Ability to Rollback copay on Last Rx Plan If Always prompt to rollback copay for provincial plan is turned on.

the prescription will be added to a delivery order and the delivery order window will appear to view the prescriptions to be delivered and to complete the order if necessary.Prompt to complete delivery order option I f this option is enabled. when filling a prescription for a patient with a delivery route set in their patient card. Figure 44 . the following prompt will appear. Figure 45 . This is located in File→Configuration→Store→Patient. If and Print is March 2009 34 Version 8.0 .Kroll Windows Release Notes 8.Delivery Order Prompt If yes is selected.0 Patient Prompt to Complete Delivery Order There is a new patient configuration option to “Prompt to complete delivery order”.

0 . you cannot have Hide Cancels in All Patient Profiles selected and vice versa. Figure 46 .0 selected. If this option is selected.Hide Cancels in the 'Active' (Shift+F5) Profile March 2009 35 Version 8. With this option enabled all cancelled prescriptions will be in the patient’s Active profile.Kroll Windows Release Notes 8. This option is located in File→Configuration→Store→Patient. Hide Cancels in Active Profile (Shift+F5) The option to hide cancelled prescriptions in a patient’s active profile has been added into configuration. the delivery order will print and the prescription will be added to it and if No is selected the prescription will be not be added to the delivery order.

0 . Figure 47 . This option allows the user to select a time to have To Do items show on the To Do tab the day before so they can be proactively processed and ready the next day for the patient to pick up.0 ToDo Tab Treat To Do Items due on or Before There is a new configuration option in the to do tab – Treat To Do items due on or before _______ as being due the Previous Day.Treat ToDo Items Due on or Before __as being Due the Previous Day Option March 2009 36 Version 8.Kroll Windows Release Notes 8.

There are new configuration options relating to this in the Security tab of store configuration.Kroll Windows Release Notes 8.0 Security Log On Hand Changes The ability to track on hand changes has been added. These are located in File→Configuration→Store→Security. March 2009 37 Version 8. Click on the F2 button to the right of the option and select the schedules you would like to track. Only Log for Drug Schedules (Blank logs all schedules) – if this option is left blank on hand changes for all schedules will be tracked. The selected schedules in the Only Log for Drug Schedules field are shown. The user that is making the on hand change will be required to enter their user login (user and password). Their user id will then be associated to the appropriate on hand change and it will be shown in the Security Audit Report. Require User Login – when log on hand changes is enabled you may turn this option on.Log On Hand Changes Options Log On Hand Changes – With this option on all on hand changes will be logged. There is also the ability to select what schedules you would like to track if tracking all is not required. Figure 48 .0 . Click on Ok when you are finished making your selections and you are returned to the security tab.

Drug Schedule Selection Figure 50 .Kroll Windows Release Notes 8.0 .Drug Schedules Selected are shown March 2009 38 Version 8.0 Figure 49 .

Kroll Windows Release Notes 8. If a valid percentage value is entered. if the value of zero is entered this information is not logged. there is now an option to Log if a refill prescription is Early/Late.0 Figure 51 .Sample Security Audit Report Showing On Hand Tracking Log if Refill is Early/Late In store configuration. in the Security tab.0 . March 2009 39 Version 8. The blank must be filled in with a percentage if this information is to be logged. Kroll will force a reason to be entered if you fill a prescription either too early or too late.

0 .Log if Refill is __% early or late option Figure 53 .0 Figure 52 .Kroll Windows Release Notes 8. As well a warning that the medication is early/late will also appear in the prescription warnings tab.Security Log Reason for filling a prescription early or late. March 2009 40 Version 8.

Refill/Early Late Warning March 2009 41 Version 8.0 Figure 54 .0 .Kroll Windows Release Notes 8.

0 Drug Allow Changes to Mixtures with Rx Usage A new option has been added to the Drug tab in store configuration “allow changes to mixtures with Rx usage”.Allow changes to mixtures with Rx Usage Option Drug/ Mixture Search When performing a drug or mixture search for all pack sizes. This option is defaulted on but can be easily turned off should the pharmacy not want to allow this by going to File→Configuration→Store→Drug. March 2009 42 Version 8. Figure 55 . you will now see all search results that are inactive displayed in red for easier detection.0 .Kroll Windows Release Notes 8.

Kroll Windows Release Notes 8.0 .Inactive search results are displayed in Red March 2009 43 Version 8.0 Figure 56 .

0 Report Changes Profit Loss Report The Profit Loss report will now show a negative gross profit percentage for claim reversals.Kroll Windows Release Notes 8. March 2009 44 Version 8.0 .

Figure 57 .0 Eligibility/Physician List There is now an option in the Eligibility/Physician List to exclude deceased patients. March 2009 45 Version 8. There has been an additional option added to print the Gross Profit $.Kroll Windows Release Notes 8.0 .Eligibility/Physician List option to exclude Deceased Patients Plan Summary Report A few changes have been made to the Plan Summary report.

Kroll Windows Release Notes 8. Pacmed and ATC packagers. Auto Dispenser reports include: Automed.Sample Plan Summary Report printing the Gross Profit $ Auto Dispenser Reports All Auto Dispenser reports have now been made available for non Nursing Home customers.0 Figure 58 .0 .Plan Summary Report . All non nursing home unit dose March 2009 46 Version 8.Option to Print Gross Profit $ Figure 59 .

based on the number of weeks you are running the report for. The default values are 0800. March 2009 47 Version 8. In order to print the drug’s lot number.Pacmed Report Passtimes for Non-NH patients If the pharmacy is a non Nursing Home pharmacy and does not have access to Nursing Home labels. 1600 and 2000.0 prescriptions will now be included in the report. Passtime Type in the Selection tab and Med Types in the Selection 2 tab. The dispense quantity will now either print based on the quantity entered in the prescription or if the option is selected. Figure 60 .0 . Compliance Report The option to print the child warning . The option to print the drug’s lot number and the repackaging expiry date has also been added to the report.Keep Out of the Reach of Children now prints on the Compliance report. the din cannot be selected to print. This warning can be printed in English or French and the language it prints out in will be based on the Patient’s language set in their patient card. The passtimes entered must fall in the date/time range specified for the report in order to be valid. 1200. forms or reports there are 2 fields within the report that will be disabled. The pastimes used for the 4 dosage slots are configurable under Options → General → Non-NH Passtimes.Kroll Windows Release Notes 8.

Based on # of Weeks option Another newly added option is Print large patient name.Large Patient Name March 2009 48 Version 8.Compliance Report .Kroll Windows Release Notes 8. With this report option on the Patient’s name prints in a larger font that is more easily read.Compliance Label Report .0 . Figure 62 .0 Figure 61 .

this style will print fewer medications per panel.0 .e. I.0 New Style Two new styles of the compliance report are now available –Style 1 Large and Style 3.Style 1 Large March 2009 49 Version 8. All other styles provide 2 lines for the sig and the drug description has 1 line.Kroll Windows Release Notes 8. By increasing some of the fields.Compliance Report . Figure 63 . Style 1 Large This new style was added to provide an extra line for long sigs and 2 lines for the drug description. 4 panel will now print 6 medications instead of 8.

is that there is the ability to print a compliance checklist after the compliance labels.Kroll Windows Release Notes 8. other than the layout of information.0 . March 2009 50 Version 8.0 Figure 64 .Sample of Compliance Report .Style 1 Large Style 3 The main difference in this report.

0 .Compliance Label Report Header Style 3 The compliance checklist makes it easier for the pharmacist to accurately check compliance packaged medication.Kroll Windows Release Notes 8. March 2009 51 Version 8.0 Figure 65 .

0 .Kroll Windows Release Notes 8.Sample of Compliance Checklist March 2009 52 Version 8.0 Figure 66 .

First day of card on the bottom row and last day of card at the top.0 .0 Dispill Report The Dispill report now has the capability of being printed top to bottom or bottom to top. Figure 67 . Previously it only had the capability of printing it bottom to top i.Dispill Report .e.Option to print Row Top to Bottom New Option – Print Top to Bottom (earliest date shows at top of report) March 2009 53 Version 8.Kroll Windows Release Notes 8.

March 2009 54 Version 8.Kroll Windows Release Notes 8.Sample of Dispill Report printing rows top to bottom.0 Figure 68 .0 . The option to “Print empty cells for days past since effective date” has been added to the Dispill Report. This allows you to redo a card due to dose change etc in the middle of the week that the card is being used and to blank out all the information in the cells for the days in the week that have already passed.

A watermark saying Past prints on the empty cells.0 .0 This option can only be selected if the Print empty cells option is also selected.Kroll Windows Release Notes 8. Figure 69 .Dispill report option .print empty cells for days passed since Effective date March 2009 55 Version 8.

These new sort options include: March 2009 56 Version 8. the Patient Comments Report and the AR Comments Report.Sample Dispill Report with print empty cells for days past effective date option on Comments Reports New sort options have been added to the Rx Comments Report.Kroll Windows Release Notes 8.0 .0 Figure 70 .

March 2009 57 Version 8.Kroll Windows Release Notes 8. simply select the Don’t print Cancelled Rx’s and they will be eliminated from the report. Under the Cancel Mode.0     Patient Home/Patient Home/Ward/Patient Home/Ward/Room/Patient Figure 71 .0 .Comments Reports New Sort Options Rx Summary Report Do Not Print Cancelled Rxs The Rx Summary Report now has to option to NOT print cancelled prescriptions.

The other new option add to this report is First Drug Name. This allows the selecting of how the drug name prints on the report therefore overriding your configuration selection.Kroll Windows Release Notes 8.0 Figure 72 .0 .Rx Summary Report Don't Print Cancelled Rxs option Show Cancelled Comments There is a new option to also show the cancelled comments. March 2009 58 Version 8.

0 Figure 73 .Kroll Windows Release Notes 8.Sample Rx Summary Report Displaying cancelled comments March 2009 59 Version 8.Rx Summary Report .0 .show Cancels comments option Figure 74 .

Print Detail Breakdown – this option breaks down the number of new prescriptions and refill prescriptions for the time period specified.Kroll Windows Release Notes 8. No prescriptions processed.0 Time Distribution Report Many new options have been added to the time distribution report in order to better accommodate pharmacy needs:    Print Graphs – graphs no longer print automatically. This option is only available when the Print Detail Breakdown option is on. Print in Portrait or Landscape Orientation – the report will now print in Portrait or Landscape format. You must select this option should you require these to print. Print Breakdown by User – this option breaks down the number of new prescriptions and the number of refill prescriptions processed by each user for the time period specified. CSV Option – this option allows you to save the data from the report in Excel format.0 .    March 2009 60 Version 8. Print Zero Values – this option will print the time periods within the time range specified that have a zero value. I.e.

Time Distribution Report .Print Detail Breakdown Option Figure 76 .print detail breakdown option on March 2009 61 Version 8.Sample Time Distribution Report .0 Figure 75 .0 .Kroll Windows Release Notes 8.

Sample Patient Medication Chart printing patient comments for Compliance Narcotic Report The Narcotic Report now will show which prescriptions are cancelled and which are unfilled when the options to include unfills and cancels are turned on.0 . It will print in the last precautions box on the report as shown below.Kroll Windows Release Notes 8. March 2009 62 Version 8.0 Patient Medication Chart The option to “Print patient comments for Compliance” has been added to the Patient Medication Chart Report. This is a patient comment entered on the patient’s file that has the Topic of “Compliance”. Figure 77 .

0 .Narcotic Report .Kroll Windows Release Notes 8.0 Figure 78 .Cancel and Unfill options March 2009 63 Version 8.

0 Figure 79 .Sample Narcotic Report showing cancels and unfills Drug Inventory Listing The Drug Inventory Listing report will now print Minimum and Maximum Days when the options Show on Hand Min and Show on Hand Max are on.Kroll Windows Release Notes 8. March 2009 64 Version 8.0 .

Kroll Windows Release Notes 8.Show on hand min/max options The report will default to print in landscape format depending on criteria selected to print on the report.Drug Inventory Listing Report . March 2009 65 Version 8.0 Figure 80 .0 .

Min/Max On Hand Shown Rx Totals and End of Day Label New calculations are used in Version 8 for the Rx Totals an End of Day Reports. March 2009 66 Version 8.0 .Drug Inventory Listing . Effective Markup on these reports is now renamed True Markup.0 Figure 81 . Cost on these reports is now Net Cost = (Cost + Markup).Kroll Windows Release Notes 8.

True Markup March 2009 67 Version 8.0 Figure 82 .Rx Totals .Kroll Windows Release Notes 8.0 .

Ex.0 Figure 83 .Kroll Windows Release Notes 8.True Markup Claims Invoice Report The Claims Invoice Report now contains an option to print and Administration Fee that would be determined by the User/Pharmacy for a specific service. March 2009 68 Version 8. This admin fee is charged per transaction/prescription on the claims invoice report. 7 prescriptions x $10 admin fee = $70.0 .00 admin fee charge on the invoice.Sample Rx Totals Report .

Kroll Windows Release Notes 8. this dollar amount will be added to the Invoice as payable by the patient/facility etc. March 2009 69 Version 8.0 Figure 84 .0 .Claim Invoice Report .Admin Fee Option With this option is selected and a dollar amount filled in. that the invoice is being generated for.

0 Figure 85 .Sample Claim Invoice Report .Admin Fee Option Used March 2009 70 Version 8.Kroll Windows Release Notes 8.0 .

As well the comment type is now defaulted to “Freeform” instead of the previous default of “None”.Doctor Authorization Report .Comments Tab The option to print on the report the remaining quantity of the prescription has been added. The Comment Tab is now the first Tab that is seen when the report comes up.Print Remaining Quantity Option March 2009 71 Version 8. Figure 86 . In previous versions the last comment use was retained for the next time the report was run.0 Doctor Authorization Report A few changes were made to the Doctor Authorization Report. This no longer occurs.Doctor Authorization Report .Kroll Windows Release Notes 8.0 . Figure 87 .

0 .Larger Store Fax and Phone number March 2009 72 Version 8.Sample Prescription Authorization Request .0 Also the font size of the store phone number and the fax number has been increased to allow easier reading. Figure 88 .Kroll Windows Release Notes 8.

0 Future Usage Report This report now always prints the brand name of the drug despite what is set in Store Configuration to print First Drug Name as. Should the patient have 11+ plans they will receive a message on the report “Patient has more plans….Sample Future Usage Report .0 . Figure 89 .Printing Drug Brand Name Rx Transfer Report This report is now limited to print up to10 patient plans.” March 2009 73 Version 8.Kroll Windows Release Notes 8.

March 2009 74 Version 8.Kroll Windows Release Notes 8.0 Figure 90 .Patient has more plans.0 ..Sample Rx Transfer Report ..

0 Medical Expense Invoice Report A few new options have been added to the Medical Expense Invoice Report:     Show Only Rxs charged to accounts receivable Invoice Date Print Invoice total at bottom of page.Batch Options Selection Frame March 2009 75 Version 8.Medical Expense Invoice Report . Batch Options Selection Frame Figure 91 .0 .Kroll Windows Release Notes 8.

Kroll Windows Release Notes 8.Medical Expense Invoice Report .Invoice total and Date March 2009 76 Version 8.0 Figure 92 .0 .

Universal Mar . March 2009 77 Version 8.Print Allergies and Conditions section at top of the page Option A sample of the format of the report when this option is on is on the proceeding page.0 Nursing Home Reports Universal MAR Allergies and Conditions An option has been added to the Universal Mar to the print the allergies and conditions section at the top of the page instead of the current setting which is at the bottom of the page. Figure 93 .Kroll Windows Release Notes 8.0 .

Sample Universal Mar .0 .Kroll Windows Release Notes 8.0 Figure 94 .Allergies/Conditions printing at top of the page March 2009 78 Version 8.

0 .0 Passtime Notes The option of printing Passtime Notes has been added to the Universal Mar. March 2009 79 Version 8. To have access to the passtime notes.Show Pass Time Notes At the prescription level. the show passtime notes option must be enabled within that specific Nursing Home as shown below.Nursing Home Form . in the Alt+N window you will now have a passtime notes column that corresponds with the # of pills column. All required notes should be entered accordingly. Figure 95 .Kroll Windows Release Notes 8.

Kroll Windows Release Notes 8.0

Figure 96 - NH Rx Information - Passtime Notes fields

When running the Universal Mar ensure the option is enabled to print the Passtime Header in order to enable Print Passtime Note.

Figure 97 - Universal Mar Report - Passtime Header/Passtime Notes

Now when running the report the passtime notes will print in the time/date field of the MAR.

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Figure 98 - Sample Universal Mar - Passtime Notes

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Kroll Windows Release Notes 8.0

The option to print Standing Orders in the Unit Dose section of the Universal Mar has been implemented in Version 8. This option is available in both the Mar Section of the report and the Unit Dose Section of the report. The option can only be selected in one section so if you enable it in the Mar section and then try to also enable it in the Unit Dose section, the option automatically turns off in the Mar Section.

Summary Section The ability to print the therapeutic class or the first fill date has been added. This can be found in the Medboxes tab on the lower right hand side. Only one of the two options can be on at any one time or they can both be off if neither are selected.

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Version 8.0

0 Figure 99 .Universal Mar .Kroll Windows Release Notes 8.0 .Show Therapeutic Class Option March 2009 83 Version 8.

0 .Kroll Windows Release Notes 8.Therapeutic Class printing in Summary Section March 2009 84 Version 8.Sample Universal Mar .0 Figure 100 .

0 Figure 101 . March 2009 85 Version 8. There have been two dropdown menus added to the Medboxes tab of the report to allow you select the names as you require them to print.Kroll Windows Release Notes 8.First Fill Date printing You now have the ability to select how you want your first drug name and second drug name print on the Universal Mar.0 .Sample Universal Mar Summary .

Universal Mar . MAR and TMR’s In version 8 you may now select med types as specific report criteria for the following reports:         CC MAR CC TMR Datagraphic MAR MAR 120668 MAR 169794-0 MAR 2801 (dot matrix) MAR 2905 MAR 35126 19F18 86 Version 8.Kroll Windows Release Notes 8.Drug Name Selection Dot Matrix Reports All Dot Matrix reports now have preview functionality. They can however be saved as PDF or NDR files. The previous preview functionality whereby the printer data could be saved to a file instead of sent to a printer is still accessible by holding the Shift Key while clicking Print.0 Figure 102 .0 March 2009 . The previews generate just as they do in laser format but the preview cannot be printed.

Kroll Windows Release Notes 8. The printed information will not be illegible due to the holes in the paper.0 .0                    MAR 862364 TMR 895-8723 MAR A416438 MAR C167330 MAR C170859 / University MAR MAR C192539 MAR R519578 MD MAR MD TMR Pharmasave MAR Shoreham MAR Shoreham Treatment Record TMR 862364b TMR C192539 MAR 3 (Kroll Standard) dot matrix TMR C64107 PharmaPlus MAR MAR S416406 TMR C169152 Plain Paper MAR A new option has been added to the Plain Paper Mar to accommodate the hole punch spaces. Having this option turned on will shift the information in the med boxes over to the right to accommodate the holes created from the hole puncher. March 2009 87 Version 8.

Plain Paper Mar .insert punch hole space option March 2009 88 Version 8.Kroll Windows Release Notes 8.0 .0 Figure 103 .

0 .0 Figure 104 .Hole Punch Spaces March 2009 89 Version 8.Kroll Windows Release Notes 8.Sample Plain Paper Mar .

Generic. There are choices of Default (which pulls the name from store configuration settings). Description or Equivalent To. March 2009 90 Version 8. Brand.Datagraphic Mar Laser .Second Drug Name Option Hardcopy and Batch Hardcopy Report A new option has been added to both of the above reports to print the patient gender. None. Figure 105 .0 .0 Datagraphic MAR (laser) A new dropdown menu has been added to the report in order to select which name is to be printed as the second drug name on the report.Kroll Windows Release Notes 8.

0 Figure 106 .Kroll Windows Release Notes 8.Patient Gender March 2009 91 Version 8.Harcopy/Batch Hardcopy Report .0 .

The medication reconciliation report has a few purposes.0 Figure 107 . The patient’s medications on the report are reviewed. The primary function is for the doctor to review patient medications but the report can also be used upon patient discharge from a facility.Kroll Windows Release Notes 8.0 .Sample Hardcopy Report printing patient gender Medication Reconciliation Report A new report has been added to Kroll. changed and/or March 2009 92 Version 8.

the report can then be printed and given to the patient upon discharge and taken to a pharmacy as a valid prescription. March 2009 93 Version 8.0 . This report is also a requirement to earn accreditation from Safer Health Now – an organization whose primary focus is to eliminate medication errors and incidents during hospital stays. NARCOTICS excluded.0 discontinued by the physician.Kroll Windows Release Notes 8. The first page of the report is always printed with no pre-populated information. This page is used for handwritten notes by the staff/doctors.

0 . The length of the report depends on the number of medication the patient is actively taking. The medications are sorted and printed by med type.Kroll Windows Release Notes 8.0 Figure 108 .Medication Reconciliation Report . March 2009 94 Version 8.First Page The proceeding patients contain the all medications the patient is currently taking in the time range specified on the report.

Sample Medication Reconciliation Report March 2009 95 Version 8.Kroll Windows Release Notes 8.0 Figure 109 .0 .

Ontario M3B 3J5 Tel: 416-383-1010 Toll Free: 1-800-263-5876 Fax: 416-383-0001 support@kroll.0 Kroll Helpdesk Information Head Office – Toronto 220 Duncan Mills Road Suite 201 Toronto.ca Western Canada – Edmonton 9622 – 42nd Avenue NW Suite 313 Edmonton. Nova Scotia B2Y 4P5 March 2009 96 Version 8. Alberta T6E 5Y4 Eastern Canada – Dartmouth 33 Ochterloney Street. Suite 260 Dartmouth.Kroll Windows Release Notes 8.0 .