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FACILITIES & SERVICES
HANDOVER TAKEOVER REQUIREMENTS
2 FACILITIES INSPECTION CHECKLIST Project Number: Project Name: Project Location: Description: Building Number(s): Date of Handover Board: Handover Board Members (Attendees Only) Appointment Project Coordinator Facilities and Services Maintenance Representative Building Contractor’s Representative Designer’s Representative Client Representative Name(s) Division of Information Representative Security Representative .
YES/NO YES/NO YES/NO YES/NO YES/NO 5.0 Maintenance (Schedule 3) 3 5.03 Starts:……………………………………………… Ends:……………………………………………….02 4.02 Schedule 1 for as built drawings (hard & electronic) is complete Final date by which as-constructed drawings given to CA:……………. Note if maintenance manuals separate from parent operating manual.01 3.02 1.0 Keys (Schedule 1 List Item) 2 2. YES/NO 1 It is preferable to have all works completed prior to the commencement of the Defects Liability Period. YES/NO 2.0 Operating Manuals (Schedule 2) 4. 3 .01 Contractors Nominated Maintenance point of contact for Preventive and Breakdown Maintenance during defects liability period provided. YES/NO YES/NO 4.01 4.03 4. the Project Coordinator/Client Representative may immediately transfer them (other than those he requires) to the proposed occupant. YES/NO YES/NO 3.0 As-Constructed Drawings (Schedule 1 List Item) 3. Program for provision of all (remaining) manuals provided.0 Defects Liability (Schedule 1 List Item) 1 1.01 2.04 4.3 1.01 1. On receipt of keys. Schedule 1 List of Outstanding Defects / Outstanding Works complete.02 Tagged keys and key list provided to the CSIG Regional Manager. Contact names and telephone numbers must be supplied at the time of handover.05 Essential operating instructions in place. Plant Rooms have been keyed to CSIG Region’s Standard System. Plant room logbooks and wiring diagrams in place. 2 Contractors should not retain keys through the Defects Liability Period. Schedule 2 for operating (and maintenance manuals) is complete. to avoid implications associated with extensions to the Defects Liability Period.
Schedule 1 List fixed plant and equipment completed. YES/NO 6. FP&E servicing responsibilities during the DLP have been clearly defined and agreed by F&S Maintenance Manager and / Project Coordinator.04 8. in order to stock-take items during the inspections. Servicing schedules should be included in the Operating or Maintenance Manuals.0 FP&E Plant Commissioning and Test Results (Schedule 1 List Item) 8.01 7.02 8.0 Training 6.4 5. Client acknowledged receipt of items as listed.02 Contacts for after hours emergency maintenance supplied to Client Services Unit and Facilities and Services Maintenance.03 YES/NO YES/NO 8. Details of training for telecommunications/IT passed to Division of Information representative. Commissioning certificates are to be supplied to the Project Coordinator during the handover inspection.02 Client has received a list of all items provided (if provided via project).02 YES/NO 7. YES/NO YES/NO 8.01 Plant Certification Certificates Statutory Test and Commissioning 5 results attached at Schedule 1 List. YES/NO 6.05 YES/NO 4 The Project Coordinator is to have arranged the provision of furniture lists (by room) from the Project Manager/Contractor. Test certification displayed on equipment as required by regulation. YES/NO YES/NO 8.01 Details of training to be provided by the contractor to Client Staff on building systems. passed to Project Coordinator Plant and equipment servicing schedules provided 6 . 5 6 .0 Furniture and Portable Items (Other than Fire Extinguishers) 4 (Schedule 1 List Item) 7.
alarms.0 Fuel Tanks and Gas Storage (Schedule 1 List Item) 11. Applications for waiver MUST be approved and in place prior to handover. YES/NO 9.01 Details have been provided of fuel and gas storage tanks required to be filled by the contractor 10 . and access control systems provided (Schedule 1 List).02 Security accreditation inspections have been completed and passed 9 . Manager Security will provide the security checklist for compliance. to comply with Comcare/OH&S provisions. Any pressure certificates. Operating and Maintenance Manuals for security systems. compliance checks and commissioning completed in accordance with specified requirements 8 .03 YES/NO 11.01 10. The checklist is still under development. YES/NO 12. Facilities and Services Fire Services Period Contractor to install fire extinguishers after hand-over. 9 10 11 .01 All equipment installations. or certification requirements are not required. YES/NO YES/NO 13. and access control systems provided (Schedule 2) YES/NO YES/NO 10.0 Telecommunications (Schedule 4) 12.0 Environment and Heritage Requirements 13. Note also that the location of sprinkler control systems is to be identified at handover. If a system is not to be commissioned. Test Certificates for security systems and alarms. to be provided at time of handover. YES/NO All Commissioning Certificates and waivers are to be attached to the Handover Certificate.5 9. Warranties and cabling certifications passed to Division of Information Manager.01 12. There is a maintenance regime in place during the defects liability period for all fire protection equipment in accordance with the relevant sections of AS 1851.0 Fire Protection Equipment (Schedule 1 List Item) 7 9.02 Telecommunications system commissioned and connected to PABX. The checklist is still under development and will be formally advised in due course.02 YES/NO 9. then a waiver should have been applied for via Project Coordinator.01 Environment and Heritage compliance checklist has been completed 11 .03 YES/NO 10.0 Security (Schedule 1 List Items and Schedule 2) 10. 8 7 Facilities and Services Engineering Services is developing a checklist to confirm facility compliance against a range of requirements.
Operating and Maintenance Manuals Schedule 3 ..0 Cleaning and Ground Maintenance 14.01 Gardens and Grounds contract has been amended to include requirements of new facility. Contractor’s responsibility for grass cutting ends on the following date YES/NO 14.6 14.) Hand-over Schedules: Schedule 1 – Schedule of Lists (for appended Certificates etc) Schedule 2 .) Project Coordinator Date: Distribution: Facilities and Services File (No:……………….Maintenance Contacts Schedule 4 . (…………………….Checklist for Hand-over of IT .02 14..03 (if applicable): ………………………... Contractor’s liability for gardens ends on the following date (if applicable): ……………………….
List provided with test certificates at handover List provided with test certificates at handover Pressure certificates provided at handover. Copy of any dispensation approvals provided at hand-over to Manager. Outstanding Defects or outstanding works to be finalised prior to hand-over. furniture schedule etc. Contractor to be advised of time period for rectification. List provided at hand-over for checking. although earlier check possible List provided with Certificates at hand-over FP&E list provided with Certificates at hand-over List provided at hand-over with schedules. 1 2 3 4 5 6 7 8 9 10 11 12 Security Alarm System Access Control System Fuel Tanks and Gas Storage Defects . List Purpose Keys As Constructed Drawings Furniture Plant Certification Test and Commissioning Results Fixed Plant and Equipment Servicing Schedules Fire Protection Equipment Dispensations Comments List provided with tagged Keys at handover To be provided within 30 days of Practical Completion. unless contained in manuals List provided with all test certificates at hand-over. confirm on hand-over. drawings. with digital data. Additional defects identified at handover. key schedule. Engineering Services.7 SCHEDULE 1 SCHEDULE OF LISTS TO BE PROVIDED (EXCLUDES SCHEDULE 2 TO 4) The List for the “Purpose” noted below should be used as the Cover Sheet to accompanying test certificates. copy to project file.
8 SCHEDULE 2 OPERATING AND MAINTENANCE MANUALS Operating Manuals Package: Description: DISCIPLINE Hydraulic Elect / Fire / Comms Mechanical Security Alarm System Access Control System STATUS Maintenance Manuals (if separate from the parent Operating Manual) Package: Description: DISCIPLINE Hydraulic Elect / Fire / Comms Mechanical Security Alarm System Access Control System STATUS .
water.9 SCHEDULE 3 CONTRACTOR(S) NOMINATED MAINTENANCE CONTRACT CONTACTS FOR PREVENTATIVE AND BREAKDOWN MAINTENANCE Discipline Contractor Full Contact Details After Hrs Phone Contact Details* *Note: After hours contact phone numbers are mandatory where repairs to be undertaken may occur as a matter of urgency (such as for power. selected mechanical items. . drainage. and security and access equipment).
..................... Date of Hand-over.... At or Prior to Hand-over: Copy of relevant compliance certification............. and provision of all supplementary equipment to include: ! ! ! ! Patch cords Fly leads Telephones Audio Visual Warranty and maintenance details as appropriate for: ! ! ! ! ! ! PABX DSDN equipment PSTN equipment MAT/TV Hubs Cabling system ! ! ! ! ! BRS equipment Patch panels Telephones CADS Attended Consoles Within 30 Days after Hand-Over: A description detailing the following (together with cabling drawings in AUTOCAD format): ! ! ! ! plan of the horizontal sub-system locations of telecommunications closets equipment cabling sub-system internal and external backbone sub-systems ......10 SCHEDULE 4 CHECKLIST FOR HAND-OVER OF TELECOMMUNICATIONS/IT Building...