Microsoft PowerPoint 2007

Table of Contents
I. PowerPoint Guidelines ......................................................................................................4
II. New Document ...................................................................................................................4
III. The Office Button ...............................................................................................................5
A. Open Existing Presentation ............................................................................................5
B. Print Presentation ...........................................................................................................5
IV. Home Tab ..........................................................................................................................6
A. Clipboard Group ............................................................................................................6
1. Cut ............................................................................................................................6
2. Copy .........................................................................................................................6
3. Paste .........................................................................................................................6
4. Format Painter ..........................................................................................................6
B. Slides Group...................................................................................................................7
1. New slides ................................................................................................................7
2. Move between slides ................................................................................................7
3. Choose a slide layout ...............................................................................................7
4. Delete slides .............................................................................................................7
C. Font Group .....................................................................................................................8
D. Paragraph Group ............................................................................................................8
1. Bullets ......................................................................................................................8
2. Numbering ...............................................................................................................8
3. Indents ......................................................................................................................8
4. Line Spacing ............................................................................................................9
5. Horizontal Alignment ..............................................................................................9
6. Text Direction ..........................................................................................................9
7. Vertical Text Alignments .........................................................................................9
E. Drawing Group ..............................................................................................................9
1. Text box ...................................................................................................................9
2. Add Text to a slide ...................................................................................................9
3. Modify text box attributes ......................................................................................10
4. Drawing objects .....................................................................................................10
5. Change objects fill and line attributes ....................................................................10
6. Remove shape/object .............................................................................................10
7. Move objects ..........................................................................................................10
8. Rotate Objects ........................................................................................................10
9. Modify Object size or shape ..................................................................................10
10. Group .....................................................................................................................11
11. Ungroup .................................................................................................................11
12. Stacking Order .......................................................................................................11
13. Align Objects .........................................................................................................11
14. Rotate and Flip Objects ..........................................................................................11
Last Update August 3, 2010

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Microsoft PowerPoint 2007
F. Editing Group...............................................................................................................12
1. Find and Replace....................................................................................................12
V. Insert Tab .........................................................................................................................13
A. Tables Group................................................................................................................13
1. Tables .....................................................................................................................13
B. Illustrations Group .......................................................................................................13
1. Pictures ...................................................................................................................13
2. Internet Pictures .....................................................................................................13
3. Screen Shots ...........................................................................................................13
4. Clip Art ..................................................................................................................14
5. Photo Album ..........................................................................................................14
6. Smart Art ................................................................................................................14
7. Chart.......................................................................................................................15
8. Resize Picture.........................................................................................................15
9. Remove Picture ......................................................................................................15
C. Links Group .................................................................................................................16
1. Hyperlinks ..............................................................................................................16
D. Text Group ...................................................................................................................17
1. Draw a text box ......................................................................................................17
2. Header & Footer ....................................................................................................17
3. WordArt .................................................................................................................17
4. Date and Time ........................................................................................................18
5. Slide Numbering ....................................................................................................18
6. Symbol ...................................................................................................................18
E. Media Group ................................................................................................................19
1. Add Movie Clip .....................................................................................................19
2. Insert Sound Clip ...................................................................................................20
VI. Design Tab ........................................................................................................................21
A. Page Setup Group ........................................................................................................21
B. Themes Group ..............................................................................................................21
1. Themes ...................................................................................................................21
2. Colors .....................................................................................................................21
3. Fonts.......................................................................................................................21
C. Background Group .......................................................................................................22
1. Background Styles .................................................................................................22
VII. Animation Tab ...............................................................................................................22
A. Preview Group .............................................................................................................22
B. Animations Group........................................................................................................23
C. Transitions Group ........................................................................................................23
1. Slide Transition ......................................................................................................23
VII. Slide Show Tab ...............................................................................................................24
Last Update August 3, 2010

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....................................Microsoft PowerPoint 2007 A.... Crop Picture ... Text Fill 3............................................................................................................................................. Text Outline 4............................................................................................................................ WordArt Styles 1................................27 A........ Rotate ................................................................................................................... Shape Outline 3......................................................26 C.............. Shape Fill 2............................ WordArt 2....................................28 4........................ Thesaurus ...... Shape Styles Group 1.......... Align Objects on a page ..25 3........... Set Up Group ...............28 3................................................26 A............................ Shape Effects C.................................. Review Tab ................................ Edit Shape – allows you to edit shape handles to any size/shape) 3.................. View Tab ..............................................28  Last Update August 3...............................................................26 XI Format Tab (will vary depending on text or objects) ............ Change Stacking Order ......................... X............................................... Text Box – add a text box) B.............................................................28 E.................................................24 IX.............................................................................. Spelling ................. Show Hide Group ... Text Effects D....... Zoom Group ................................................................................................................................................................ Research ............................25 2...................... Color/Grayscale Group ............................................. Presentation Views Group ...24 B.... Start Slide Show Group .......................26 D........26 B......................................................... Insert Shapes Group 1........................ Arrange Group 1.......................................28 2................................ Draw or change shapes 2.............. Group ...............................................................................25 C............................. A.............................................................................. Size Group .....................28 1......25 1.. 2010  3 Mon Proo ...

....... 1................ rather than detract... Make sure that the pictures you add enhance. Avoid animation that will detract from your message 3........... You want your audience to listen to you not read your slides. from your message. II. PowerPoint Guidelines ........... Click Microsoft Office 4.....Microsoft PowerPoint 2007 I...... Keep the fonts..... styles and layouts similar on all pages................ Click Microsoft Office 2007 Last Update August 3...... Do Not write all your information on your slides – Key points have more impact than a lot of text. Start Menu  2......... 2010 4 . All Programs 3......... New Document . Do not add pictures for decoration....... 1...... 4.... Keep it simple – Since PowerPoint is supposed to be a background for your presentation/discussion it is wise to keep it very simple.......... 2..

... In the area marked “Print What” – Slides – prints one slide per page Handouts – allows you to select 1-9 slides per page from the Handouts box Notes Pages – prints one slide with notes at bottom Outline View – outline view of slides and content on one page Last Update August 3..... Choose print 2... slide thumbnails.... 3............ 2....       A.  Print Presentation  You can print out individual slides...... The Office Button ..  Open Existing Presentation   1...Microsoft PowerPoint 2007 III..... Click Office Button  Select Open Navigate to your saved presentation Click on the file to open Click the open button       B....... an outline of your show or an entire slide show from the print menu 1...... 2010 5 .. 4... 5. Click Office Button 2....

.. Cut 1.. Click the cut button from the clipboard group 2..... Click in the location where you wish the object/text to appear 2.. This is good to use when pasting from the Internet 4... Home Tab ... Clipboard Group 1... 2010 6 ...Microsoft PowerPoint 2007 IV............... Highlight the text you wish to format NOTE: double clicking the format painter will allow you to copy the formatting to several groups of text.......... Format Painter Allows you to copy the formatting from one text block to another a. Select the desired text or object 2.... Highlight the text that has the formatting you want b. Copy 1.. Click the paste option from the clipboard group NOTE: Paste special – allows you to paste the text without any formatting.. Click the copy button from the clipboard group 3.... Paste 1... Last Update August 3... Tabs Drop down menu Dialog boxes Group A. Select the desired text or object 2.... Click the format painter button from the Clipboard group c..................

3. Click on the slide you wish to remove 2. 4. Slides Group 1. Choose Slides Group and Delete Delete slides   Last Update August 3. 2010 7 . Use the slide sorter view located on the left side of the screen 3. Choose Slide Sorter view (bottom right of screen) OR 2. 1. Delete Slide 1. You may choose another layout at any time. 2.Microsoft PowerPoint 2007 B. Choose New slide from Slides Group 2. Choose a slide Layout PowerPoint provides a layout choice for you when you start a new document. Click Home Tab 3. Add new slides 1. Move between slides 1. Click the Home tab Slides Group Choose Layout drop down menu Select the desired layout NOTE: You can always change your mind once the slide has been created 4.

Indents 1. Numbering a. Select the text you wish to bullett b. Bullets a. Click the Indent key to increase or decrease the indent Last Update August 3. Select the type of bulleting you wish to use 2. Select the text you wish to indent 2. Font Group Set font size. style and color 1. 2010 8 . Choose font. Click the Bullet pull down menu c. Paragraph Group Columns 1. Select the text you wish to bullett b. Click the Bullet pull down menu c. style Character spacing Indents Change case Line spacing D.Microsoft PowerPoint 2007 Erase all formatting C. Select the type of bulleting you wish to use 3. size. Select the desired text 2.

Type the desired text C. Line Spacing 1.Click the text box 2. Select the text you wish ro change 2. right or justified 6. Click the desired Line Spacing 4. Depending on the layout option you chose you will probably have a slide with a text box already on it. Click the Line Spacing pull down menu again 5. Change size. center. Horizontal alignment Choose these tools to change text to left. Click the Home tab 2. formatted like any other object 2. style and font and text color as desired Last Update August 3. Click the Text Box tool in the Drawings group 3. Choose Line Spacing Options to remove extra spacing before and after paragraphs 5. Text Box tools 1. A. Text Direction 1. Click and Drag a text box in the desire location Text box Order Group Align tool NOTE: Text boxes can be moved. Drawing Group Drawing 1. Vertical Text Alignment Options Top Middle Bottom E.Click the Home Tab 3. Add text to a slide Once you have chosen a background you are ready to add text.Choose Text Direction from the Paragraph group Text Box attributes 7. Click the Line spacing pull down menu 3. sized. Click in the text box B. 2010 Shape Attributes Text Boxes 9 .Microsoft PowerPoint 2007 4.

Modify Text Box attributes You can also modify the text box. circles and straight lines 6. Press the delete key on the keyboard NOTE: The Undo button will undo the process Undo Redo   8. Click on the object to select it (handles will appear) Handles 2. Click and drag on the slide where you want the object/shape to appear NOTE: holding the shift key down while dragging will allow you to draw perfect squares. Choose the desired options  Shape fill color  Shape outline  Shape Effects 7. Drawing Group 3. Drawing objects 1. and it color attributes 5. Change the objects fill and line attributes 1.Microsoft PowerPoint 2007     4. Click on object (handles will appear) 2. Click on the shape you wish to draw line. Click on the shape (handles will appear) 2. Move objects 1. Click and drag a handle to desired size and shape Last Update August 3. Click in the center of the object (handles will appear) 2. 2010 10 . Click on the object (handles will appear) 3. Click and drag the object to desired location     9. Rotate Objects 1. its line attributes. Remove shape/object 1. Draw your object 2. rectangle… 2. Click the Home Tab 2. Modify Object size or shape 1. Click and drag the rotate tool 10.

Group (joining two or more objects so that they are treated as one) a. Ungroup – remove grouping a. Select the objects you wish to align (hold shift to select more than one object) 2. Hold shift and select object #2 (repeat for all objects you wish to group) C.       12. Rotate/flip objects 1. Select object b. They will be sized together. 2010 11 . moved together etc. Choose group and group NOTE: Once objects have been grouped they will be treated as if they are one object. Drawing Group 4. Choose Home Tab 3. Choose Align 6. select the desired rotation option Last Update August 3. Right click and choose ungroup NOTE: once objects have been ungrouped they will be treated as separate objects 13. Right click choose Bring to Front or Send to Back 14. Stacking Order Objects drawn on the screen may overlap each other.Microsoft PowerPoint 2007 11. To change this order do the following: a. Right click on one of the selected objects d. Align objects on a slide 1. Select the object you wish to rotate/flip 2. Home Tab 3. Select object #1 b. Choose desired alignment options 15. Choose Drawing Group 4. Choose Arrange pull down menu 5. Select the object b.

Type the word to replace it with in the replace box NOTE: Make sure to check Find Whole Words only Last Update August 3. Click the Home Tab 2.Microsoft PowerPoint 2007 F. Click Replace in the Editing Group 3. Click the Home Tab 2. Type the word to find in the find box 4. Click Find in the Editing Group 3. Replace 1. Click the Find Next button 2. Type the word/phrase you wish to find 4. Find and Replace Find allows you to find a particular word or phrase in your slide show and move quickly to it. 2010 12 . Replace allows you to find text in your presentation and replace it with other text quickly Find 1. Editing Group 1.

Locate desired picture 2... Click and drag across the rows and columns you want B. Click on desired picture file 6.. location) 3.. Click Insert Button 2. Navigate to desired picture 5... Click Paste Icon or (edit menu and paste) NOTE: A screen shot takes a picture of the entire screen it will be necessary to crop the picture once you bring it into PowerPoint Last Update August 3. Click Insert Tab 2. Locate the picture on the Internet 2. Tables Group   1. Illustrations Group 1..... Save your picture to a file 2.......... Insert Tab ...... Screen Shots (Pictures without a copy) Occasionally a web page will not allow you to copy their pictures or you may wish to grab a picture without a copy operation (like the pictures above that are screen shots from PowerPoint) 1.... Click on the slide – Right click and paste 4.Microsoft PowerPoint 2007 V..... Click Insert Tab 3. Click the slide you wish to place the picture upon 4. Press Print Screen button on keyboard 3........... can be placed on slides 1...         A.. scanned pictures etc. Right click on the picture and select Copy 3. 2010 13 . Click Picture from the Illustrations tab 4. Internet pictures 1.. Table Adds a “Word-like” table to a slide.... 1... Pictures Pictures from digital cameras. Click Table in the Tables Group 3............. Modify picture as desired (size..

It is a quick and easy way to create a photo album 1. Click Insert Tab 2. 2010 14 . Click SmartArt from Illustrations Group 3. You can add multiple pictures Options Album layout – select number of pictures to place on a slide Frame Shape – put a frame around each picture Theme – browse for slide background themes 4. Photo Album The Photo Album tool allows you to insert multiple slides with multiple pictures. Clip Art   1. Smart art A SmartArt graphic is a visual representation of your information and ideas. Click the Insert Tab 2. Type a search word in the “Search for box” 5. Click and drag the picture onto your slide         5. Illustrations Group 3. Click create button to create your album 6. Select a picture from the clip art list 6. Click Insert Tab 2. Clip Art manager will appear 5. Choose Clip Art 4. Click the File/Disk button to add pictures to your Album. easily.Microsoft PowerPoint 2007   4. Select a SmartArt design from the dialog box 4. and effectively communicate your message. Modify SmartArt text as needed Last Update August 3. 1. You can create SmartArt graphics by choosing from among many different layouts to quickly. Choose the Photo Album tool from the Illustrations Group 3.

8. Click on the picture to select it 2. 2.  Click on the picture   2. Resize a picture     1. 4. 2010 15 . Chart Move to the slide where you want to include a chart Insert Menu and Chart Fill in the variables on Presentation Datasheet Data will be transferred to the chart on the slide Right click the chart to change the type of chart and other specifications NOTE: you may also copy and paste charts from Excel 1. Remove a picture   1. 5. 3. Press delete key on the keyboard Last Update August 3.Microsoft PowerPoint 2007 7. Grab a corner handle and drag either in or out to resize image NOTE: Be sure to use the corner handles only to keep Height-to-width perspective       9.

NOTE 3: You can also link to other slides   Last Update August 3. Click the Insert Tab 3. 2010 16 . Select the text or click on the object you wish to use as a hyperlink 2. HyperLinks HyperLinks allow you to imbed internet addresses in your PowerPoint presentation and link to them from your presentation 1. Choose Existing File or Web Page from the Link To: box 5. Type the Internet address (email address) or copy it from the Internet into the Address box 6.Microsoft PowerPoint 2007 C. Links Group 1. Click Hyperlink from the Links group 4. Click OK button NOTE 1: You can also link to documents you have created with the same function NOTE 2: You can also link to email addresses.

Click and drag where you wish the text box to appear   2. Header & Footer       Header and footer allow you to put the same text on all slides  1. Text Group         1. Click Insert Tab 2. Click on the WordArt object 2. Select desired options 4. Click the Text box tool in the Text Group 3. 2010 17 . Click Insert Tab 2. WordArt tool 2. Text Group 3. WordArt CAUTION: Word Art should be used sparingly. Draw A text box 1. Press delete key on the keyboard Last Update August 3. Delete WordArt 1. Click Insert Tab 2.Microsoft PowerPoint 2007 D. It can be very distracting 4. Add Word Art 1. From the Drawing Tools Format Menu Select the desired formatting options 5. Click Header & Footer from the Text group 3. Click Apply (1 slide) Or Apply to all (all slides) 3.

5.Microsoft PowerPoint 2007 6. Choose the desired format 4. Click Date and Time from the Text Group 3. Click Apply to all (will be repeated on all slides) Click Apply to place on 1 slide     8. Click OK button 7. Select a font style NOTE: Each font will give you different symbols Click the desired symbol Click Insert   Last Update August 3. Slide Numbering 1. that can be placed in on slides 1. Click the box “Update automatically” 5. Symbol The symbols menu contains many symbols. Click Slide number from text group 3. Click Insert Tab 2. Click the Insert Tab 2. Date and Time Allows you to add a date and time that are automatically updated 1. much like clip art. Click Insert Tab 2. Select desired settings 4. Click Symbols from the Text Group   3. 4. 2010 18 .

Media Group     1.Microsoft PowerPoint 2007 E.. (search “mpeg video clips or Windows Media video clips) 2. 2010 19 . NOTE: You should save the video clip to the same folder that your PowerPoint presentation will be saved especially if your PowerPoint will be used in different locations and on different computers. Navigate to the movie location 6. Click on the movie file 7. Decide how you wish the movie to be played  Mouse click  automatically Last Update August 3. Click the OK button 8. Right click Choose save target as 3. Click the Insert Tab 4. Choose Movie from the media clips group 5. Add movie clips Insert movie s and sounds (including MP3) into PowerPoint Insert clips 1. or mpg movie clips on the internet. Locate Windows Media. When you locate the file (right click on the file name and choose Save target as. mpeg. 3.

When searching for sound files search for free sound files. Save the file in the same folder where your PowerPoint presentation is saved 3.mp3 (if you can find them) 2. . not embedded. Click the Insert Tab 2. Insert Sound clips 1. Download the sound clip 1.   Last Update August 3. This means that the sound and video files need to be placed in the same folder as the presentation so that when the file is played it can locate the file with the link.Microsoft PowerPoint 2007 2. 2010   20 . Choose Sound from the media clips group 3. Click on the sound file 5.snd . Embedded files are part of the presentation and require no linking. Right click the sound file and choose Save Target As 2. Insert the sound file. Choose how you want the sound to play Note: Sound files are linked to the presentation.midi . Embedded files make the presentation much larger than a linked file.wav . Navigate to the saved sound file 4. Click the OK button 6. Find a Sound File The following sound files work well in PowerPoint. 1.

. Click the Design Tab 2...... Page Setup Group 1....... Last Update August 3. Choose Page setup from the Page Setup group 3...... number and desice the orientation of the slides in a slide show 1.Design Tab . 1...... Colors The colors option allows you to keep the same theme but change the color palette to a predesigned option 3...................... font styles and backgrounds on a presentation.. Themes Group Themes allow you to put a preset group of colors.... Click the Design Tab 2.... A....... Themes 1.. Choose desired options 4. Click the desired theme from the Themes group 2.. Fonts The fonts option allows you to keep the same theme but change to a predetermined set of fonts..... Page Setup Page setup allows you to size...Microsoft PowerPoint 2007 VI..... Click OK button B... 2010 21 ..

.....Microsoft PowerPoint 2007 C. Make choices from background menu VII....... Choose format background option 4... Animation Tab ..... Preview Group o This option allows you to see what your slide will look like in presentation mode Last Update August 3.. Background styles This option allows you to further modify a theme 1............ Click Design Tab 2........ Click Background Styles in the Background Group 3...... 2010 22 ................. Background group 1....... Slide Transition styles (Moving from one slide to another) Animation Styles A.

Choose desired effects NOTE: Each text box and object need to be set for animation C. 2010 23 . 1. Slide transition Slide transitions allow you to set a transition scheme between slides and also allows you to run a “Hands-Off” slide show. Click the Add Effects Button 5. Click the Animation Tab 2. Choose desired transition from the Transition menu Note: You can also set transition speed and sound     Last Update August 3.Microsoft PowerPoint 2007 B. Transitions Group 1. Click the Animate Tab 3. Animations Group Animation allows you to set up text and objects to move onto your slides on mouse click or automatically.   1. Choose Custom Animation from the Animations group     Custom Animation menu appears     4. Click the Text box/object you wish to animate 2.

... Requires a microphone Rehearse Timings – allows you to Last Update August 3....... Choose Set Up Show from the set Up Group 3.... B.........................Microsoft PowerPoint 2007 VIII... Click OK button    Hide Slide – Allows you to hide the slide you are presently on from the presentation Record Narration – add your voice to slides....... Slide Show Tab ... Set Up group  Set up slide show – allows you to set up Options for your slide show 1.. The slide show tab allows you to set up how your presentation will be displayed Set slide show timings Record sound using a microphone A. Click the Slide Show Tab 2.. Start slide show group    From Beginning – starts slides from the first slide in your presentation Current slide – begins slide show from the slide you are currently on Custom slide show – allows you to reorganize and save slides in a different slide configuration....... 2010 24 ....... Choose the desired options 4..

Microsoft PowerPoint 2007 C. Thesaurus 1. Research Use Microsoft resources to find information 3.................... 2010 25 ...... Click Replace button 2..... Choose Insert Last Update August 3... Monitors Group – usually no changes needed Review Tab ...... Click the pull down arrow 6. A.. Click the Review Tab 2...... Click Spelling in the Proofing group 3... Click the Review Tab 3........ Choose Thesaurus from the Proofing group 4. Click on the word you want to use 5... Proofing group 1... Spelling Check the spelling in your presentation 1..... IX..... Select the word you wish to find a synonym 2... Click on the correct work 4....

............ View Tab .......     B........ A.... Zoom See slides larger or smaller D...... 2010 26 ........... Presentation Views Normal – one slide per screen All slides on one screen – used for getting overview of presentation and also for moving slides in the presentation Notes page – allows you to create notes for each slide Slide Show – present your presentation Show/Hide Options used for lining things up on a slide  Rulers  Gridlines C.......... Color/Grayscale  Change slides to all grayscale or back to color Last Update August 3.......................Microsoft PowerPoint 2007 X.

........ Format Tab ....  Blur edges...........  adjust picture shape  Picture border – color and thickness of border around picture Last Update August 3...... 2010 27 ........... A........... Picture Styles Group Adjust borders around pictures.Microsoft PowerPoint 2007 XI.............. Adjust group Modify pictures  Brightness  Contrast  Recolor  Compress pictures B...........

Select the desired arrange options Rotate Objects on a page 1. send to back from the Arrange group Align objects on a page 1.Microsoft PowerPoint 2007 C. Click the picture/object 2. Size Group        Crop parts from a picture/object 1. Select bring to front. Click on the items on the page you wish to align Hold shift to select more than one item 2. Drag to remove parts of the picture/object  Change the height and width of a picture/object NOTE: You can only crop the picture in a rectangle or square shape. Click the object you wish to change 2. Click and Drag the Green handle at the top of the picture D. Click Format Tab 3. Click the Format Tab 3. Click the crop tool from the size group 4.  Crop handles Original picture Last Update August 3. Click the Format Tab 3. Click the Align pull down menu 4. Place the crop tool over one of the crop handles 5. 2010 cropped picture 28 . Arrange Group      Change stacking order of objects on a page 1. Click the object/picture you wish to rotate 2.

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