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Microsoft PowerPoint 2007

Table of Contents

  • I. PowerPoint Guidelines ......................................................................................................4

II. New Document

 

4

III.

The Office Button

5

 

A.

Open Existing Presentation

5

B.

Print Presentation

5

IV. Home Tab

6

 

A.

Clipboard Group

6

 

1.

Cut

6

2.

Copy

6

3.

Paste

6

4.

Format Painter

6

 

B.

Slides Group

...................................................................................................................

7

 

1.

New slides

................................................................................................................

7

2.

Move between slides

................................................................................................

7

3.

Choose a slide layout

...............................................................................................

7

4.

Delete slides .............................................................................................................7

 

C.

Font Group

.....................................................................................................................

8

D.

Paragraph Group

8

 

1.

Bullets

8

2.

Numbering ...............................................................................................................

8

3.

Indents ......................................................................................................................

8

4.

Line Spacing

............................................................................................................

9

5.

Horizontal Alignment

9

6.

Text Direction

..........................................................................................................

9

7.

Vertical Text Alignments

.........................................................................................

9

 

E.

Drawing Group ..............................................................................................................9

 

1.

Text box

...................................................................................................................

9

2.

Add Text to a slide

9

3.

Modify text box attributes

10

4.

Drawing objects

10

5.

Change objects fill and line attributes

10

6.

Remove shape/object

10

7.

Move objects

10

8.

Rotate Objects

10

9.

Modify Object size or shape

10

10.

Group

.....................................................................................................................

11

11.

Ungroup

11

12.

Stacking Order

11

13.

Align Objects

.........................................................................................................

11

14.

Rotate and Flip Objects

11

Microsoft PowerPoint 2007

  • F. Editing Group

...............................................................................................................

12

1.

Find and Replace

....................................................................................................

12

V.

Insert Tab

13

Tables Group

  • A. ................................................................................................................

13

1.

Tables .....................................................................................................................13

  • B. Illustrations Group .......................................................................................................13

1.

Pictures

13

2.

Internet Pictures

13

3.

Screen Shots

13

4.

Clip Art

14

5.

Photo Album

14

6.

Smart

Art ................................................................................................................14

7.

Chart

15

8.

Resize Picture

15

9.

Remove Picture

15

Links Group

  • C. .................................................................................................................

16

1.

Hyperlinks

16

Text Group

  • D. ...................................................................................................................

17

1.

Draw a text box

17

2.

Header & Footer

17

3.

WordArt

17

4.

Date and Time

18

5.

Slide Numbering

18

6.

Symbol

18

  • E. Media Group

................................................................................................................

19

1.

Add Movie Clip

.....................................................................................................

19

2.

Insert Sound Clip

20

VI. Design Tab

21

  • A. Page Setup Group

21

  • B. Themes Group ..............................................................................................................21

1.

Themes

21

2.

Colors

21

3.

Fonts

21

  • C. Background Group

.......................................................................................................

22

1.

Background Styles

22

VII. Animation Tab

22

  • A. Preview Group .............................................................................................................22

  • B. Animations Group

23

  • C. Transitions Group

........................................................................................................

23

1.

Slide Transition

23

VII. Slide Show Tab

24

Microsoft PowerPoint 2007

 
  • A. Start Slide Show Group

 

24

  • B. Set Up Group ...............................................................................................................

24

C.

Mo

IX. Review Tab .......................................................................................................................

25

A.

Pro

 

1.

Spelling

25

2.

Research

25

3.

Thesaurus

25

 

X.

View Tab

 

26

  • A. Presentation Views Group

 

26

  • B. Show Hide Group

26

  • C. Zoom Group

 

26

  • D. Color/Grayscale Group

 

26

XI Format Tab (will vary depending on text or objects)

27

  • A. Insert Shapes Group

 
 

1.

Draw or change shapes

2.

Edit Shape – allows you to edit shape handles to any size/shape)

 

3.

Text Box – add a text box)

 
 
  • B. Shape Styles Group

 

1.

Shape Fill

2.

Shape Outline

 

3.

Shape Effects

 
  • C. WordArt Styles

 

1.

WordArt

2.

Text Fill

3.

Text Outline

 

4.

Text Effects

 
  • D. Arrange Group

 
 

1.

Change Stacking Order

..........................................................................................

28

2.

Align Objects on a page

28

3.

Rotate

28

4.

Group

28

 
  • E. Size Group

...................................................................................................................

28

 

1.

Crop Picture

 

28

 

Microsoft PowerPoint 2007

  • I. PowerPoint Guidelines .....................................................

Keep it simple – Since PowerPoint is supposed to be a background for your presentation/discussion it is wise to keep it very simple.

  • 1. Keep the fonts, styles and layouts similar on all pages.

  • 2. Avoid animation that will detract from your message

  • 3. Make sure that the pictures you add enhance, rather than detract, from your message.

Do not add pictures for decoration.

  • 4. Do Not write all your information on your slides – Key points have more impact than a lot of text. You want your audience to listen to you not read your slides.

II. New Document ..................................................................

  • 1. Start Menu

  • 2. All Programs

  • 3. Click Microsoft Office

  • 4. Click Microsoft Office 2007

Microsoft PowerPoint 2007

III. The Office Button ........................................................

Microsoft PowerPoint 2007 III. The Office Button ........................................................ A. Open Existing Presentation 1. Click Office Button
  • A. Open Existing Presentation

    • 1. Click Office Button

    • 2. Select Open

    • 3. Navigate to your saved presentation

    • 4. Click on the file to open

    • 5. Click the open button

Microsoft PowerPoint 2007 III. The Office Button ........................................................ A. Open Existing Presentation 1. Click Office Button
Microsoft PowerPoint 2007 III. The Office Button ........................................................ A. Open Existing Presentation 1. Click Office Button
  • B. Print Presentation You can print out individual slides, slide thumbnails, an outline of your show or an entire slide show from the print menu

    • 1. Click Office Button

    • 2. Choose print

    • 2. In the area marked “Print What” – Slides – prints one slide per page

Microsoft PowerPoint 2007 III. The Office Button ........................................................ A. Open Existing Presentation 1. Click Office Button

Handouts – allows you to select 1-9 slides per page from the Handouts box

Notes Pages – prints one slide with notes at bottom Outline View – outline view of slides and content on one page

Microsoft PowerPoint 2007

IV. Home Tab ........................................................................

Tabs Group
Tabs
Group
  • Drop down menu

Microsoft PowerPoint 2007 IV. Home Tab ........................................................................ Tabs Group Drop down menu Dialog boxes A. Clipboard
  • Dialog
    boxes

A. Clipboard Group

  • 1. Cut

    • 1. Select the desired text or object

    • 2. Click the cut button from the clipboard group

  • 2. Copy

    • 1. Select the desired text or object

  • Microsoft PowerPoint 2007 IV. Home Tab ........................................................................ Tabs Group Drop down menu Dialog boxes A. Clipboard
    • 2. Click the copy button from the clipboard group

    • 3. Paste

      • 1. Click in the location where you wish the object/text to appear

      • 2. Click the paste option from the clipboard group

    NOTE: Paste special – allows you to paste the text without any formatting. This is good to use when pasting from the Internet

    • 4. Format Painter Allows you to copy the formatting from one text block to another

      • a. Highlight the text that has the formatting you want

      • b. Click the format painter button from the Clipboard group

    Microsoft PowerPoint 2007 IV. Home Tab ........................................................................ Tabs Group Drop down menu Dialog boxes A. Clipboard
    • c. Highlight the text you wish to format

    NOTE: double clicking the format painter will allow you to copy the formatting to several groups of text.

    Microsoft PowerPoint 2007

    • B. Slides Group

      • 1. Add new slides

        • 1. Choose New slide from Slides Group

    Microsoft PowerPoint 2007 B. Slides Group 1. Add new slides 1. Choose New slide from Slides
    • 2. Move between slides

      • 1. Choose Slide Sorter view (bottom right of screen)

    OR

    • 2. Use the slide sorter view located on the left side of the screen

    • 3. Choose a slide Layout PowerPoint provides a layout choice for you when you start a new document. You may choose another layout at any time.

      • 1. Click the Home tab

      • 2. Slides Group

      • 3. Choose Layout drop down menu

    Microsoft PowerPoint 2007 B. Slides Group 1. Add new slides 1. Choose New slide from Slides
    • 4. Select the desired layout

    NOTE: You can always change your mind once the slide has been created

    Microsoft PowerPoint 2007 B. Slides Group 1. Add new slides 1. Choose New slide from Slides
    • 4. Delete Slide

      • 1. Click on the slide you wish to remove

      • 2. Click Home Tab

      • 3. Choose Slides Group and Delete

    Delete slides
    Delete
    slides

    Microsoft PowerPoint 2007

    • C. Font Group

    Set font size, style and color

    • 1. Select the desired text

    • 2. Choose font, size, style

    Erase all formatting Character Change spacing case
    Erase all
    formatting
    Character
    Change
    spacing
    case

    D. Paragraph Group

    Line Indents spacing Columns
    Line
    Indents
    spacing
    Columns
    • 1. Bullets

      • a. Select the text you wish to bullett

      • b. Click the Bullet pull down menu

      • c. Select the type of bulleting you wish to use

  • 2. Numbering

  • a. Select the text you wish to bullett

    • b. Click the Bullet pull down menu

    • c. Select the type of bulleting you wish to use

    Microsoft PowerPoint 2007 C. Font Group Set font size, style and color 1. Select the desired
    • 3. Indents

      • 1. Select the text you wish to indent

      • 2. Click the Indent key to increase or decrease the indent

    Microsoft PowerPoint 2007

    • 4. Line Spacing

      • 1. Select the text you wish ro change

      • 2. Click the Line spacing pull down menu

      • 3. Click the desired Line Spacing

      • 4. Click the Line Spacing pull down menu again

      • 5. Choose Line Spacing Options to remove extra spacing before and after paragraphs

  • 5. Horizontal alignment Choose these tools to change text to left, center, right or justified

  • 6. Text Direction 1.Click the text box 2.Click the Home Tab 3.Choose Text Direction from the Paragraph group

  • 7. Vertical Text Alignment Options

  • Text Box attributes
    Text Box
    attributes
    Microsoft PowerPoint 2007 4. Line Spacing 1. Select the text you wish ro change 2. Click

    Top

    Middle

    Bottom

    E. Drawing Group

    • 1. Text Box

    Order Group Align
    Order
    Group
    Align

    Drawing

    tools

    • 1. Click the Home tab

    • 2. Click the Text Box tool in the Drawings group

    Shape Attributes
    Shape
    Attributes
    Text box tool
    Text box
    tool
    • 3. Click and Drag a text box in the desire location

    Microsoft PowerPoint 2007 4. Line Spacing 1. Select the text you wish ro change 2. Click

    NOTE: Text boxes can be moved, sized, formatted like any other object

    Text Boxes
    Text Boxes
    • 2. Add text to a slide Once you have chosen a background you are ready to add text. Depending on the layout option you chose you will probably have a slide with a text box already on it.

      • A. Click in the text box

      • B. Type the desired text

      • C. Change size, style and font and text color as desired

    Microsoft PowerPoint 2007

    • 4. Modify Text Box attributes You can also modify the text box, its line attributes, and it color attributes

    • 5. Drawing objects

      • 1. Click the Home Tab

      • 2. Drawing Group

      • 3. Click on the shape you wish to draw line, rectangle…

      • 2. Click and drag on the slide where you want the object/shape to appear

    Microsoft PowerPoint 2007 4. Modify Text Box attributes You can also modify the text box, its

    NOTE: holding the shift key down while dragging will allow you to draw perfect squares, circles and straight lines

    • 6. Change the objects fill and line attributes

      • 1. Click on the object to select it (handles will appear)

      • 2. Choose the desired options

    Shape fill color

    Shape outline

    Shape Effects

    Microsoft PowerPoint 2007 4. Modify Text Box attributes You can also modify the text box, its
    Handles
    Handles
    Microsoft PowerPoint 2007 4. Modify Text Box attributes You can also modify the text box, its
    • 7. Remove shape/object

      • 1. Click on the shape (handles will appear)

      • 2. Press the delete key on the keyboard

    NOTE: The Undo button will undo the process

    Undo Redo
    Undo
    Redo
    • 8. Move objects

      • 1. Click in the center of the object (handles will appear)

      • 2. Click and drag the object to desired location

  • 9. Rotate Objects

  • Microsoft PowerPoint 2007 4. Modify Text Box attributes You can also modify the text box, its
    • 1. Draw your object

    • 2. Click on the object (handles will appear)

    • 3. Click and drag the rotate tool

    Microsoft PowerPoint 2007 4. Modify Text Box attributes You can also modify the text box, its

    10. Modify Object size or shape

    • 1. Click on object (handles will appear)

    • 2. Click and drag a handle to desired size and shape

    Microsoft PowerPoint 2007

    • 11. Group (joining two or more objects so that they are treated as one)

      • a. Select object #1

      • b. Hold shift and select object #2 (repeat for all objects you wish to group)

    Microsoft PowerPoint 2007 11. Group (joining two or more objects so that they are treated as
    • C. Right click on one of the selected objects

    • d. Choose group and group

    NOTE: Once objects have been grouped they will be treated as if they are one object.

    They will be sized together, moved together etc.

    Microsoft PowerPoint 2007 11. Group (joining two or more objects so that they are treated as
    • 12. Ungroup – remove grouping

      • a. Select object

      • b. Right click and choose ungroup

    NOTE: once objects have been ungrouped they will be treated as separate objects

    • 13. Stacking Order Objects drawn on the screen may overlap each other. To change this order do the following:

      • a. Select the object

      • b. Right click choose Bring to Front or Send to Back

    Microsoft PowerPoint 2007 11. Group (joining two or more objects so that they are treated as
    Microsoft PowerPoint 2007 11. Group (joining two or more objects so that they are treated as
    Microsoft PowerPoint 2007 11. Group (joining two or more objects so that they are treated as
    • 14. Align objects on a slide

      • 1. Select the objects you wish to align (hold shift to select more than one object)

      • 2. Choose Home Tab

      • 3. Choose Drawing Group

      • 4. Choose Arrange pull down menu

      • 5. Choose Align

      • 6. Choose desired alignment options

    Microsoft PowerPoint 2007 11. Group (joining two or more objects so that they are treated as
    • 15. Rotate/flip objects

      • 1. Select the object you wish to rotate/flip

      • 2. Home Tab

      • 3. Drawing Group

      • 4. select the desired rotation option

    Microsoft PowerPoint 2007 11. Group (joining two or more objects so that they are treated as

    Microsoft PowerPoint 2007

    F. Editing Group

    • 1. Find and Replace

    Microsoft PowerPoint 2007 F . Editing Group 1. Find and Replace Find allows you to find

    Find allows you to find a particular word or phrase in your slide show and move quickly to it. Replace allows you to find text in your presentation and replace it with other text quickly

     

    Find

    1.

    2.

    3.

    4.

    2.

    Replace

    Microsoft PowerPoint 2007 F . Editing Group 1. Find and Replace Find allows you to find

    Click the Home Tab

    Click Find in the Editing Group

    Type the word/phrase you wish to find

    Click the Find Next button

    Microsoft PowerPoint 2007 F . Editing Group 1. Find and Replace Find allows you to find
    Microsoft PowerPoint 2007 F . Editing Group 1. Find and Replace Find allows you to find
    • 1. Click the Home Tab

    • 2. Click Replace in the Editing Group

    • 3. Type the word to find in the find box

    • 4. Type the word to replace it with in the replace box

    NOTE: Make sure to check Find Whole Words only

    Microsoft PowerPoint 2007 F . Editing Group 1. Find and Replace Find allows you to find

    Microsoft PowerPoint 2007

    • V. Insert Tab

    ................................................................

    Microsoft PowerPoint 2007 V. Insert Tab ................................................................ A. Tables Group 1. Table Adds a “Word-like” table
    A. Tables Group 1. Table Adds a “Word-like” table to a slide. 1. Click Insert Tab
    A.
    Tables Group
    1.
    Table
    Adds a “Word-like” table to a slide.
    1.
    Click Insert Tab
    2.
    Click Table in the Tables Group
    3.
    Click and drag across the rows and columns
    you want
    B.
    Illustrations Group
    • 1. Pictures Pictures from digital cameras, scanned pictures etc. can be placed on slides

      • 1. Save your picture to a file

      • 2. Click Insert Tab

      • 3. Click Picture from the Illustrations tab

      • 4. Navigate to desired picture

      • 5. Click on desired picture file

      • 6. Click Insert Button

  • 2. Internet pictures

    • 1. Locate the picture on the Internet

    • 2. Right click on the picture and select Copy

    • 3. Click on the slide – Right click and paste

    • 4. Modify picture as desired (size, location)

  • 3. Screen Shots (Pictures without a copy)

  • Microsoft PowerPoint 2007 V. Insert Tab ................................................................ A. Tables Group 1. Table Adds a “Word-like” table

    Occasionally a web page will not allow you to copy their pictures or you may

    wish to grab a picture without a copy operation (like the pictures above that are screen shots from PowerPoint)

    • 1. Locate desired picture

    • 2. Press Print Screen button on keyboard

    • 3. Click the slide you wish to place the picture upon

    Microsoft PowerPoint 2007 V. Insert Tab ................................................................ A. Tables Group 1. Table Adds a “Word-like” table
    • 4. Click Paste Icon or (edit menu and paste)

    NOTE: A screen shot takes a picture of the entire screen it will be necessary to crop the picture once you bring it into PowerPoint

    Microsoft PowerPoint 2007

    • 4. Clip Art

    Microsoft PowerPoint 2007 4. Clip Art 1. Click Insert Tab 2. Illustrations Group 3. Choose Clip
    • 1. Click Insert Tab

    • 2. Illustrations Group

    • 3. Choose Clip Art

    • 4. Clip Art manager will appear

    • 5. Type a search word in the “Search for box”

    • 5. Select a picture from the clip art list

    Microsoft PowerPoint 2007 4. Clip Art 1. Click Insert Tab 2. Illustrations Group 3. Choose Clip
    Microsoft PowerPoint 2007 4. Clip Art 1. Click Insert Tab 2. Illustrations Group 3. Choose Clip
    • 6. Click and drag the picture onto your slide

    • 5. Photo Album

    Microsoft PowerPoint 2007 4. Clip Art 1. Click Insert Tab 2. Illustrations Group 3. Choose Clip

    The Photo Album tool allows you to insert multiple slides with multiple pictures. It is a quick and easy way to create a photo album

    • 1. Click the Insert Tab

    • 2. Choose the Photo Album tool from the Illustrations Group

    • 3. Click the File/Disk button to add pictures to your Album. You can add multiple pictures Options Album layout – select number of pictures to place on a slide Frame Shape – put a frame around each picture Theme – browse for slide background themes

    • 4. Click create button to create your album

    • 6. Smart art A SmartArt graphic is a visual representation of your information and ideas. You can create SmartArt graphics by choosing from among many different layouts to quickly, easily, and effectively communicate your message.

      • 1. Click Insert Tab

      • 2. Click SmartArt from Illustrations Group

      • 3. Select a SmartArt design from the dialog box

      • 4. Modify SmartArt text as needed

    Microsoft PowerPoint 2007 4. Clip Art 1. Click Insert Tab 2. Illustrations Group 3. Choose Clip

    Microsoft PowerPoint 2007

    Microsoft PowerPoint 2007 7. Chart 1. Move to the slide where you want to include a
    • 7. Chart

      • 1. Move to the slide where you want to include a chart

      • 2. Insert Menu and Chart

      • 3. Fill in the variables on Presentation Datasheet

      • 4. Data will be transferred to the chart on the slide

      • 5. Right click the chart to change the type of chart

    and other specifications NOTE: you may also copy and paste charts from Excel

    • 8. Resize a picture

      • 1. Click on the picture

    Microsoft PowerPoint 2007 7. Chart 1. Move to the slide where you want to include a
    • 2. Grab a corner handle and drag either in or out to resize image

    NOTE: Be sure to use the corner handles only to keep Height-to-width perspective

    • 9. Remove a picture

      • 1. Click on the picture to select it

      • 2. Press delete key on the keyboard

    Microsoft PowerPoint 2007

    C. Links Group

    1.

    HyperLinks

    HyperLinks allow you to imbed internet addresses in your PowerPoint

    presentation and link to them from your presentation

    • 1. Select the text or click on the object you wish to use as a hyperlink

    • 2. Click the Insert Tab

    • 3. Click Hyperlink from the Links group

    Microsoft PowerPoint 2007 C. Links Group 1. HyperLinks HyperLinks allow you to imbed intern et addresses
    • 4. Choose Existing File or Web Page from the Link To: box

    • 5. Type the Internet address (email address) or copy it from the Internet into the Address box

    Microsoft PowerPoint 2007 C. Links Group 1. HyperLinks HyperLinks allow you to imbed intern et addresses
    • 6. Click OK button

    Microsoft PowerPoint 2007 C. Links Group 1. HyperLinks HyperLinks allow you to imbed intern et addresses
    Microsoft PowerPoint 2007 C. Links Group 1. HyperLinks HyperLinks allow you to imbed intern et addresses

    NOTE 1: You can also link to documents you have created with the same function NOTE 2: You can also link to email addresses.

    NOTE 3:

    You can also link to other slides

    Microsoft PowerPoint 2007

    D. Text Group

    • 1. Draw A text box

    Microsoft PowerPoint 2007 D. Text Group 1. Draw A text box 1. Click Insert Tab 2.

    1.

    Click Insert Tab

    2.

    3.

    • 2. Header & Footer

    1.

    Click Insert Tab

    2.

    3.

    4.

    • 3. WordArt

    • 4. Add Word Art

    1.

    Click Insert Tab

    2.

    Text Group

    3.

    WordArt tool

    2.

    • 5. Delete WordArt

    1.

    2.

    Click the Text box tool in the Text Group

    Click and drag where you wish the text box to appear

    Microsoft PowerPoint 2007 D. Text Group 1. Draw A text box 1. Click Insert Tab 2.

    Header and footer allow you to put the same text on all slides

    Click Header & Footer from the Text group

    Select desired options

    Click Apply (1 slide) Or Apply to all (all slides)

    Microsoft PowerPoint 2007 D. Text Group 1. Draw A text box 1. Click Insert Tab 2.

    CAUTION: Word Art should be used sparingly. It can be very distracting

    Microsoft PowerPoint 2007 D. Text Group 1. Draw A text box 1. Click Insert Tab 2.
    17
    17
    Microsoft PowerPoint 2007 D. Text Group 1. Draw A text box 1. Click Insert Tab 2.
    Microsoft PowerPoint 2007 D. Text Group 1. Draw A text box 1. Click Insert Tab 2.

    From the Drawing Tools Format Menu Select the desired formatting options

    Microsoft PowerPoint 2007 D. Text Group 1. Draw A text box 1. Click Insert Tab 2.

    Click on the WordArt object

    Press delete key on the keyboard

    Last Update August 3, 2010

    Microsoft PowerPoint 2007

    • 6. Date and Time

    Microsoft PowerPoint 2007 6. Date and Time Allows you to add a date and time that

    Allows you to add a date and time that are automatically updated

    • 1. Click the Insert Tab

    • 2. Click Date and Time from the Text Group

    • 3. Choose the desired format

    • 4. Click the box “Update automatically”

    • 5. Click OK button

    • 7. Slide Numbering

      • 1. Click Insert Tab

      • 2. Click Slide number from text group

      • 3. Select desired settings

      • 4. Click Apply to all (will be repeated on all slides) Click Apply to place on 1 slide

  • 8. Symbol The symbols menu contains many symbols, much like clip art, that can be placed in

  • on slides

    • 1. Click Insert Tab

    • 2. Click Symbols from the Text Group

    Microsoft PowerPoint 2007 6. Date and Time Allows you to add a date and time that
    Microsoft PowerPoint 2007 6. Date and Time Allows you to add a date and time that
    • 3. Select a font style NOTE: Each font will give you different symbols

    • 4. Click the desired symbol

    • 5. Click Insert

    Microsoft PowerPoint 2007

    E. Media Group

    • 1. Add movie clips Insert clips

    Insert movie s and sounds (including MP3) into PowerPoint
    Insert movie s
    and sounds
    (including
    MP3) into
    PowerPoint
    Microsoft PowerPoint 2007 E. Media Group 1. Add movie clips Insert clips Insert movie s and
    • 1. Locate Windows Media, mpeg,, or mpg movie clips on the internet. (search “mpeg video clips or Windows Media video clips)

    • 2. When you locate the file (right click on the file name and choose Save target as.

    Microsoft PowerPoint 2007 E. Media Group 1. Add movie clips Insert clips Insert movie s and

    NOTE: You should save the video clip to the same folder that your PowerPoint presentation will be saved especially if your PowerPoint will be used in different locations and on different computers. Right click Choose

    save target as
    save target as

    3.

    • 3. Click the Insert Tab

    • 4. Choose Movie from the media clips group

    • 5. Navigate to the movie location

    • 6. Click on the movie file

    • 7. Click the OK button

    • 8. Decide how you wish the movie to be played

    Mouse click

      automatically

    Microsoft PowerPoint 2007 E. Media Group 1. Add movie clips Insert clips Insert movie s and

    Microsoft PowerPoint 2007

    • 2. Insert Sound clips

      • 1. Find a Sound File The following sound files work well in PowerPoint. When searching for sound files search for free sound files. .snd .midi .wav .mp3 (if you can find them)

      • 2. Download the sound clip

        • 1. Right click the sound file and choose Save Target As

        • 2. Save the file in the same folder where your PowerPoint presentation is saved

    • 3. Insert the sound file.

    Microsoft PowerPoint 2007 2. Insert Sound clips 1. Find a Sound File The following sound files
    • 1. Click the Insert Tab

    • 2. Choose Sound from the media clips group

    • 3. Navigate to the saved sound file

    • 4. Click on the sound file

    • 5. Click the OK button

    • 6. Choose how you want the sound to play

    Microsoft PowerPoint 2007 2. Insert Sound clips 1. Find a Sound File The following sound files

    Note: Sound files are linked to the presentation, not embedded. This means that the

    sound and video files need to be placed in the same folder as the presentation so that

    when the file is played it can locate the file with the link. Embedded files are part of the

    presentation and require no linking. Embedded files make the presentation much larger

    than a linked file.

    Microsoft PowerPoint 2007

    VI.Design Tab ........................................................................

    Microsoft PowerPoint 2007 VI.Design Tab ........................................................................ A. Page Setup Group 1. Page Setup Page setup allows
    Microsoft PowerPoint 2007 VI.Design Tab ........................................................................ A. Page Setup Group 1. Page Setup Page setup allows
    • A. Page Setup Group

      • 1. Page Setup

    Microsoft PowerPoint 2007 VI.Design Tab ........................................................................ A. Page Setup Group 1. Page Setup Page setup allows

    Page setup allows you to size, number and desice the orientation of the slides in a

    slide show

    • 1. Click the Design Tab

    • 2. Choose Page setup from the Page Setup group

    • 3. Choose desired options

    • 4. Click OK button

    • B. Themes Group Themes allow you to put a preset group of colors, font styles and backgrounds on a presentation.

      • 1. Themes

        • 1. Click the Design Tab

        • 2. Click the desired theme from the Themes group

    • 2. Colors

    The colors option allows you to keep the same theme but

    change the color palette to a predesigned option

    Microsoft PowerPoint 2007 VI.Design Tab ........................................................................ A. Page Setup Group 1. Page Setup Page setup allows
    • 3. Fonts

    The fonts option allows you to keep the same theme but change

    to a predetermined set of fonts.

    Microsoft PowerPoint 2007 VI.Design Tab ........................................................................ A. Page Setup Group 1. Page Setup Page setup allows

    Microsoft PowerPoint 2007

    C. Background group

    • 1. Background styles

    Microsoft PowerPoint 2007 C. Background group 1. Background styles This option allows you to further modify

    This option allows you to further modify a theme

    • 1. Click Design Tab

    • 2. Click Background Styles in the Background Group

    • 3. Choose format background option

    Microsoft PowerPoint 2007 C. Background group 1. Background styles This option allows you to further modify
    Microsoft PowerPoint 2007 C. Background group 1. Background styles This option allows you to further modify
    • 4. Make choices from background menu

    VII. Animation Tab ................................................................

    Animation Styles Slide Transition styles (Moving from one slide to another)
    Animation Styles
    Slide Transition styles
    (Moving from one slide to
    another)
    • A. Preview Group

    o

    This option allows you to see what your slide will look like in presentation mode

    Microsoft PowerPoint 2007

    • B. Animations Group Animation allows you to set up text and objects to move onto your slides on mouse click or automatically.

    Microsoft PowerPoint 2007 B. Animations Group Animation allows you to set up text and obj ects
    Microsoft PowerPoint 2007 B. Animations Group Animation allows you to set up text and obj ects
    • 1. Click the Text box/object you wish to animate

    • 2. Click the Animate Tab

    • 3. Choose Custom Animation from the Animations group Custom Animation menu appears

    Microsoft PowerPoint 2007 B. Animations Group Animation allows you to set up text and obj ects
    Microsoft PowerPoint 2007 B. Animations Group Animation allows you to set up text and obj ects
    Microsoft PowerPoint 2007 B. Animations Group Animation allows you to set up text and obj ects
    • 4. Click the Add Effects Button

    • 5. Choose desired effects

    NOTE: Each text box and object need to be set for animation

    • C. Transitions Group

      • 1. Slide transition

    Microsoft PowerPoint 2007 B. Animations Group Animation allows you to set up text and obj ects
    Microsoft PowerPoint 2007 B. Animations Group Animation allows you to set up text and obj ects

    Slide transitions allow you to set a transition scheme between slides and also allows you to run a “Hands-Off” slide show.

    • 1. Click the Animation Tab

    • 2. Choose desired transition from the Transition menu

    Note: You can also set transition speed and sound

    Microsoft PowerPoint 2007

    VIII. Slide Show Tab ..............................................................

    The slide show tab allows you to set up how your presentation will be displayed

    Set slide show timings Record sound using a microphone
    Set slide show
    timings
    Record sound using a
    microphone
    • A. Start slide show group

    From Beginning – starts slides from the first slide in your presentation

    Current slide – begins slide show from the slide you are currently on

    Custom slide show – allows you to reorganize and save slides in a different slide configuration.

    • B. Set Up group

    Set up slide show – allows you to set up Options for your slide show

    • 1. Click the Slide Show Tab

    • 2. Choose Set Up Show from the set Up Group

    • 3. Choose the desired options

    • 4. Click OK button

    Microsoft PowerPoint 2007 VIII. Slide Show Tab .............................................................. The slide show tab allows you to set

    Hide Slide – Allows you to hide the slide you are presently on from the

    presentation Record Narration – add your voice to slides. Requires a microphone

    Rehearse Timings – allows you to

    Microsoft PowerPoint 2007

    • C. Monitors Group – usually no changes needed

    IX.

    Review Tab ....................................................................

    Microsoft PowerPoint 2007 C. Monitors Group – usually no changes needed IX. Review Tab .................................................................... A.

    A. Proofing group

    • 1. Spelling Check the spelling in your presentation

      • 1. Click the Review Tab

      • 2. Click Spelling in the Proofing group

      • 3. Click on the correct work

      • 4. Click Replace button

    Microsoft PowerPoint 2007 C. Monitors Group – usually no changes needed IX. Review Tab .................................................................... A.
    Microsoft PowerPoint 2007 C. Monitors Group – usually no changes needed IX. Review Tab .................................................................... A.
    • 2. Research Use Microsoft resources to find information

    • 3. Thesaurus

    Microsoft PowerPoint 2007 C. Monitors Group – usually no changes needed IX. Review Tab .................................................................... A.
    • 1. Select the word you wish to find a synonym

    • 2. Click the Review Tab

    • 3. Choose Thesaurus from the Proofing group

    • 4. Click on the word you want to use

    • 5. Click the pull down arrow

    • 6. Choose Insert

    Microsoft PowerPoint 2007

    X. View Tab ...........................................................................

    Microsoft PowerPoint 2007 X. View Tab ........................................................................... A. Presentation Views  Normal – one slide per
    • A. Presentation Views

    Normal – one slide per screen

    All slides on one screen – used for getting overview of presentation and also

    for moving slides in the presentation Notes page – allows you to create notes for each slide

    Slide Show – present your presentation

    • B. Show/Hide

    Options used for lining things up on a slide Rulers Gridlines

    • C. Zoom See slides larger or smaller

    • D. Color/Grayscale

    Change slides to all grayscale or back to color

    Microsoft PowerPoint 2007

    XI. Format Tab ......................................................................

    Microsoft PowerPoint 2007 XI. Format Tab ...................................................................... A. Adjust group Modify pictures Brightness Contrast Recolor Compress
    Microsoft PowerPoint 2007 XI. Format Tab ...................................................................... A. Adjust group Modify pictures Brightness Contrast Recolor Compress
    • A. Adjust group

    Modify pictures Brightness Contrast Recolor Compress pictures

    • B. Picture Styles Group

    Microsoft PowerPoint 2007 XI. Format Tab ...................................................................... A. Adjust group Modify pictures Brightness Contrast Recolor Compress
    Microsoft PowerPoint 2007 XI. Format Tab ...................................................................... A. Adjust group Modify pictures Brightness Contrast Recolor Compress

    Adjust borders around pictures. Blur edges, adjust picture shape Picture border – color and thickness of border around picture

    Microsoft PowerPoint 2007

    • C. Arrange Group

    Change stacking order of objects on a page

    • 1. Click the object you wish to change

    • 2. Click Format Tab

    • 3. Select bring to front, send to back from the Arrange group

    Align objects on a page

    • 1. Click on the items on the page you wish to align Hold shift to select more than one item

    • 2. Click the Format Tab

    • 3. Click the Align pull down menu

    • 4. Select the desired arrange options

    Rotate Objects on a page

    1.

    2.

    Click the object/picture you wish to rotate Click and Drag the Green handle at the top of the picture

    Microsoft PowerPoint 2007 C. Arrange Group  Change stacking order of objects on a page 1.
    Microsoft PowerPoint 2007 C. Arrange Group  Change stacking order of objects on a page 1.
    • D. Size Group

    Crop parts from a picture/object

    • 1. Click the picture/object

    • 2. Click the Format Tab

    • 3. Click the crop tool from the size group

    • 4. Place the crop tool over one of the crop handles

    • 5. Drag to remove parts of the picture/object

    Change the height and width of a picture/object

    NOTE: You can only crop the picture in a rectangle or square shape.

    Microsoft PowerPoint 2007 C. Arrange Group  Change stacking order of objects on a page 1.
    Original picture
    Original picture
    Crop handles cropped picture
    Crop
    handles
    cropped picture