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REGULAR MEETING OF H

I E FLAGLER BEACH CITY COMMISSION SEPTEMBER 11

2008 AT 5
30 P
M AND IO BE CONTINUED UNTIL ITEMS ARE COMPLETE

PRESENT Mayor Alice M Baker Chairman Jane Mealy Vice Chairman John Feind
Commissioners Joy McGrew Linda Provencher and Ron Vath City Attorney Drew Smith
Interim City Manager Bernie Murphy Planning Zoning Director Jan Hancock Interim
Finance Director Kathleen Doyle Community Redevelopment Director Caryn Miller and
City
Clerk Angela Apperson

1 CALL THE MEETING TO ORDER Chairman Mealy called the meeting to order at 32
5
m
p

2 PLEDGE OF LEGIANCF
AI FOLLOWED BY A MOMENT OF SILENCE TO
RECOGNIZE THE MEMBERS OF THE ARMED FORCES Baker led the
Mayor pledge to

the flag followed by a moment of silence

3 PROCLAMATIONS AND AWARDS There ations


proclan awards the
were no or
given at

meeting

4 DELETIONS AND CHANGES TO THE AGENDA Item 8 9 14 were removed from the

agenda

5 COMMENTS REGARDING ITEMS NOT ON THE AGENDA CITIZENS ARE


ENCOURAGED TO SPEAK HOWEVER COMMENTS SHOULD BE LIMITED TO
THREE MINUTES Bob asked for clarification the
Vogel regarding right of way letter This
stirred bit of discussion
topic quite a
among the Commissioners regarding how to properly
inform the citizens on this particular issue It was the consensus of the Commission to send
another letter with more
specific information Phyllis Carmel gave her account of her history
with the right of ways inFlagler Beach She asked if there was an ordinance restricting
advertising material placed
on automobiles Bob Vogel reported the golf course at the south end
of town has closed He hoped the city would consider purchasing the golf course Bob Chase

disagreed with the Commission


s decision to cut library funds

IAGENDA
CONSEN

6 APPROVE THE MIND


ES FOR THE REGt1LAR PING
I MEE OF AUGUST 28 2008

7 APPROVE AN UNCLASSIFIED HOME BUSINESS TAX RECEIPT FOR ON DUTY


LAWN CARF OCATED AT 147 AVALON AVENUE FLAGLER BEACH

Motion by Commissioner Provencher seconded by Commissioner McGrew that we approve


Items 6 and 7 on the consent
agenda The motion carried unanimously

GENERAL BUSINESS

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8 ACCEPT THE FORMALIZED PLANS FOR THE FARMERS MARKET STYLE
DISPLAYS ON FRIDAYS AND SATURDAYS BEACHSIDE MERCHANTS
REPRESENTED BY PHYLLIS CARMEL This item removed from the
was
agenda

9 CONSIDER A REQUEST TO ALLOW MANUFACTURING OF CLOTHING AND


BLANKETS WHICH REQUIRES SPECIFIC COMMISSION APPROVAL MICHELLE
POLLIO This item
WILLIS removed from the
was
agenda

10 DISCUSSION AND ANY NECESSARY ACTION RELATED TO THE ECONOMIC


DEVELOPMENT TASK FORCE Commissioner McGrew outlined the benefit of the Task
Force She emphasized the talent of the members their expertise in their fields and the contacts

each member has from their positions Commissioner McGrew indicated she did not

communicate as well as she might have to the Commission She


expressed regret in not being
specific about the the Task Force than willing to take on and research
projects was more

Commissioner McGrew outlined some of her ideas on how to better communicate with the
Commission She commended the Task Force on their spirit and the amount of work have
they
accomplished in a short period of time Commissioner Feind agreed with Commissioner
McGrew that the work they have been doing is very positive for the City but communication has
been He felt the work done
lacking on
putting into place WiFi was a wonderful and will be an

asset to the businesses He felt the Commission


s goals to the Task Force were well founded but
after sitting in on a couple of meetings coming up with an idea of something that could be
implemented immediately has its merits Commissioner Provencher felt the
Task Force
membership is a
great group ofcitizens She too felt communication was lacking Her concern
was the task force members
spending time on a topic that was not exactly what the Commission
had in mind Commissioner Provencher expressed concern the Task Force might be too focusing
much the CRA Commissioner Vath hoped to channel the group
on
s enthusiasm toward goals
the Commission would like to achieve Mayor Baker suggested having a workshop with the
committee Phyllis Carmel explained her involvement with the Task Force and how she had

hoped the Beachside Merchants could assist them with survey Bob Chase liked the idea of
a a

marina in town Mary Ann Ruzecki felt the subcommittees were useful but did feel there was a

break down in communication Lea Stokes felt the dedication and enthusiasm of the
passion
members for the betterment of the City is the only goal
the group has in mind
truly
Commissioner Mealy reported her attendance
Monday
on and the frank and open interaction
on

that took place She too felt the enthusiasm of the group was wonderful and is looking forward
to better communication Caryn Miller expressed her confusion as to what the Commission
s
goals were for the Task Force and agreed with the Mayor
s suggestion of having a workshop
with the Task Force It the of the Commission to hold Joint with the
was consensus a
Meeting
Economic Development Task Force on their next regular meeting date of October 6 2008 at 00
4
m Commissioner
p Mealy recessed the meeting at 04 p
7 m The meeting reconvened at 21
7
m
p

11 DISCUSSION AND ANY NECESSARY ACTION RELATED TO WELL SITES 10 11


Bernie Murphy Interim
City Manager explained the City needs to run electric to well sites 10
and 11 FPL estimated that it will be 45
955 We have to clear the easement from the school
department in the amount of 19
750 After speaking to Bob Smith City Engineer Mr Murphy
explained there are a few unknowns with this
project and asked fora 10
000 contingency Mr

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Murphy outlined other financial options concerning the project Discussion ensued and included
the finances the possibility of engineers omission of some ofthe particulars and researching the
issue Motion by Commissioner Vath seconded by Commissioner Feind to move forward with
the additional work and clearing the
and getting the necessary power supply to the new
easement

water plant and also


have staff in concert if necessary with our attorney check to see if we
to

have any recourse with any of the contractors that were involved in the fact that this work has to
be done which numbers would include supplying the power at 45 955 and the cost of clearing
the easement at 750
19 and possible contingency cost of 000
10 for
a a
possible overrun and
also suggested in accordance with the Interim Manager to extract the cost ofthis from the utility
fund reserve The motion carried unanimously

51 AMENDING RESOLUTION 58
12 RESOLUTION 2008 2007 WHICH ADOPTED THE
FY 07
08 BUDGET TO REFLECT A BUDGET AMENDMENT TO TRANSFER FUNDS
FROM THE GENERAL FUND TO THE CAPITAL PROJECTS FUND PROVIDING FOR
CONFLICT PROVIDING AN EFFECTIVE DATE Attorney Smith read the title of the
resolution into the record Commissioner Mealy noted a correction in the resolution to replace
the wording General Fund with Infrastructure Surtax Fund Mr reminded the
Murphy
Commission at the March 13th meeting a document breaking down the costs was given to them
The difference in the amount since the March 13 meeting was noted Motion by Commissioner
McGrew seconded
by Commissioner Feind that we adopt Resolution 200851 The motion
carried unanimously after a roll call vote The motion and the second were amended to include
the change in title The amended motion carried unanimously after a roll call vote

COMMISSION COMMENTS

13 COMMISSION COMMENTS Mayor Baker read letter from Tom into the record
a
Hury
Mr Hury commended staff their hard work the Mayor Bakersuggested the
on on
budget
Charter Review Committee be issued a
pier pass without limitations Clerk Apperson reminded
the Mayor issuance of the pier passes is governed by the Code and if the Commission would like
to issue the passes the code would first need be to
changed Commissioner Vath asked where
the print out from the Finance Department of the expenses is located City Clerk
monthly
Apperson informed him of the location Commissioner Vath inquired if Attorney Smith would

provide an agenda report It was the consensus of the Commission when the City Manager
or the City Attorney feel
and he should give a recommendation to an agenda item Attorney
Smith will do He requested to place signage at the to direct visitors the
so a consensus
pier to

The Commission reached to have the s office


Clerk create a banner
museum consensus
City
poster type sign for placement on the bulletin board at the Pier Commissioner Feind reported
on his attendance at the Scenic Highway Meeting He visited the Montessori School at the
Wickline Center and attended the 9
11 Memorial Mass Commissioner her
Mealy reported on

attendance at the Museum Board meeting The Gala is on November 8 and it will have a 70s
disco theme She attended the PAR Board and wondered how Mr Smith would be
meeting
billing the City for that time Mr Smith
explained the detail the bills will contain Mr Murphy
indicated the Finance Department would be supplying the information to the Commission as a

part of the Finance Departments monthly report

PUBLIC HEARING

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14 FPR
01
08 A REQUEST FOR A FINAL PLAT APPROVAL TO SUBDIVIDE
2 79
ACRES INTO 10 INDIVIDUAL COMMERCIAL LOTS THE 2
79 ACRES OF BUNNELL
DEVELOPMENT COMPANY PART OF TRACT 4 BLOCK D SOUTH OF SR 100 EAST
OF SR 201 JOHN ANDERSON HWY WEST OF CONNECTICUT AVENUE AND NORTH
OF JOYCE STREET PROPERTY ALSO KNOWN AS 2201 MOODY BLVD OWNER
GREG JOHNSTON APPLICANT 2201 LLC REPRESENTED BY KAY JOHNSTON
TABLED FROM 08
MGRM 28MTG This item was removed from the agenda
8

15 ORDINANCE 13 ADOPTING
2008 A LARGE SCALE AMENDMENT TO THE
FLAGLER BEACH COMPREHENSIVE USE PLAN AMENDING FUTURE LAND
ELEMENT POLICY A
HCONSERVATION
3
1 COASTAL ELEMENT POLICY 1 11
E
AND THE FUTURE LAND USE MAP BY ADDING A DOWNTOWN MIXED
USE
OVERLAY ENCOMPASSING 9
24 ACRES A DOWNTOWN SR AlA RETAIL
CORRIDOR OVERLAY ENCOMPASSING 6
8 ACRES AND A DOWNTOWN
RESIDENTIAL NEIGHBORHOODS OVERLAY ENCOMPASSING 22 0 ACRES
APPROVING THE TRANSMITTAL OF THE AMENDMENT TO THE FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS IN ACCORDANCE WITH SECTION 163 3191
FLORIDA STATUTES PROVIDING FOR CONFLICT AND SEVERABILITY AND
PROVIDING AN EFFECTIVE DATE FIRST READING TABLED FROM 08 28 MTG
8
Attorney Smith read the title of the ordinance into the record Jan Hancock noted this is a

transmittal hearing She supplied a


quick overview of the ordinance The Planning and
Architectural Review recommended approval Caryn Miller reminded the Commission that
some of the
changes were being made because the Design Guidelines previously adopted
by the
Commission which were found to be inconsistent with the Future Land Use Map
Commissioner Vath asked what impact the amendment would have on traffic and ad valorem
Jan Hancock felt there would be a positive financial
impact Ms Hancock felt the ordinances
affecting issues to the downtown core may need to be revisited The public hearing was opened
No comments were received The public hearing was closed Motion by Commissioner
McGrew seconded by Commissioner Feind we adopt Ordinance 2008
13 on first reading and
transmit to DCA The motion carried after roll call
unanimously a vote

STAFF REPORTS

16 STAFF REPORTS Interim City Manager reported the Inter


Governmental Workshops are
set up on Monday December h
8 March 9 April 13
h and August 10
h and October 14
h at 5
30
m It
p was the consensus of the Commission that the dates and time fine Clerk
were
City
Apperson thanked her staff for the work that was done in her absence

17 ADJOURNMENT Motion Commissioner


by McGrew seconded by Commissioner
Provencher to adjourn the meeting at 21 p
8 m The motion carried unanimously

C
ne Mealy Chai an
Angela M Clerk
Apperson City

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2008
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