You are on page 1of 22

r<>r<>v.

U \ _1
1

1u.!U

l c.. ! II oleI i o

UNITED GULF PIPE MANUFACTURING CO. LLC

HSEMS MANUAL
(UGPM-HSEMS-M-001}
lssue-01

Occupational Health, Safety Environmental Management System

&

This manual is the property of UNITED GULF PIPE MANUFACTURING CO.LLC


COPYRIGHT

No part of this manual may be reproduced in any form by print,photocopy, Microfilm or any other means wholly or in part or disclosed to any person outside
UN ITED GULF PIPE MANUFACTURING CO.L LC Without the written permission of Management.

UGPM-HSEMS-M-001

AMENDMENT DETAIL & AUTHORIZATION Amendment No Issue Section No. All Section Rev. No 00 Initial Issue Details of Amendments Remarks

I Date

No.

01/25 Sep 2011 01

AUTHORIZATION Name Prepared by Reviewed by Approved by Mr Anurag Shekhawat Mr. Seetharaman Mr.Mohammad AI Hashani Title Business Development Manager Factory Manager Managing Director Signature , /}

r'th _,.

NOTE:- Upon 20 total amendments in the manual, the entire manual would be re-issued to the next issue no.

UGPM-HSEMS-M-001

; ;
ro r<>tfo uiu ol I ole
UNITED GULF PIPE MANUFACTURING CO. LLC

HSE-MS Manual UGPM-HSEMS-M-001


Issue Number 01 Revision Number 00 Revision Date 25 Sep 2011

Section 0

Title

INDEX

0. 1. 2. 3.

Index Introduction Leadership, Commitment & policy Planning

4
5

7
10 16 19

4. Implementation & Operation


5. 6. Checking Management Review

ANNEXURES to the Manual Annex-1 Annex-2 Annex-3 Organization Structure Cross Reference Matrix List of HSE Management Syst. m Procedures e 20 21 22

UGPM-HSEMS-M-001

f"i"vb '-,J+.;Ulu ol I wld..J...o


UNITED GULF PIPE MANUFACTURING CO. LLC

HSE-MS Manual UGPM-HSEMS-M-001


Issue Number Revision Number Revision Date

Section

Title

1.0

INTRODUCTION

01

00

25 Sep 2011

United Gulf Pipe Manufacturing Co. LLC (hereafter referred to as 'UGPM') is based in Muscat, Oman & is engaged in the manufacture of plastic pipes & fittings for city sanitation purposes. UGPM is established under able leadership of visionaries, technocrats & entrepreneurs. These initiatives synchronize the momentum gathered in Oman for the modern city sanitation & sewage methods. The range of products primarily include HDPE pipes of various dimensions & associated fittings such as manholes, sewerage chambers & fittings, hose connections, etc. UGPM has developed its capabilities by applying appropriate modern technologies, skills and management from applicable sources to the infrastructure-centric project. UGPM has always endeavored to work in harmony with associate organizations, fulfill statutory and contractual obligations and complete works to client satisfaction. The Management of UGPM is committed to delivering value to its stakeholders. Quality of products & services, employee safety & well-being and environment around are among the highest priority at UGPM. Our company philosophy is a proactive approach to HSE issues and our focus is 'Do Not Pass-By an Unsafe Act ... React and Rectify immediately'. To demonstrate its commitment to Quality & Customer Satisfaction UGPM has been implementing a certified ISO 9001 :2008 Quality management system since 2009. UGPM established and implemented an integrated HSE Management System (HSEMS) across its manufacturing establishments located at Muscat, Sultanate of Oman in accordance with the requirements of the ISO 14001:2004 and OHSAS 18001 :2007 internationa l standards. This Manual describes UGPM's HSEMS and references to other HSEMS documentation. UGPM has established documented, implemented and maintained its HSE management system (HSEMS) and strive for continual improvements as in the spirit requirements of the Environmental Management System Standard ISO 14001:2004 and the Occupationa l Health & Safety Management System Specification OHSAS 18001:2007. The scope of UGPM's HSEMS is defined hereunder: Manufacturing of High Density Polyethylene (HOPE) Pipes for Pressure and applications, Fabrication of Fittings, Manholes and House connection chambers. Gravity

The scope covers the company's manufacturing facilities (Unit-1 & Unit-2) closely located at Rusayl Industrial Estate, Muscat, Sultanate of Oman. This scope does not cover offsite facilities, installation sites associated with the products manufactured by the company.

UGPM-HSEMS-M-001

a;
r>r<>v'-> uiu ol wl.c.Li..<:>
UNITED GULF PIPE MANUFACTURING CO. LLC

HSE-MS Manual UGPM-HSEMS-M-001


Issue Number Revision Number Revision Date

Section

Title

2.0

LEADERSHIP, POLICY

COMMITMENT

&

01

00

25 Sep 2011

The top management of UGPM firmly believes that the ultimate responsibility for all the company's HSE initiatives including the Integrated HSE Management System {HSEMS) lies with them and they are committed to the development, effective implementation and continual improvement of the HSEMS. The top management reviews the HSEMS at planned intervals. This review helps the management to feel the pulse of the HSE management system and take decisions and provide the necessary resources in a timely manner. The top management of UGPM has defined the company's HSE policy {Refer HSE POLICY STATEMENT; also exhibited on the following page) and ensures that within the defined scope of its UGPM's HSE management system, this policy: a) is appropriate to the nature, scale and environmental impacts of our activities, products and services. b) is appropriate to the nature and scale of UGPM's Environmental & Occupational Health & Safety {OH&S) risks, c) includes a commitment to continual improvement of the HSE management system and commitment to improving the HSE performance including prevention of pollution, d) includes a commitment to comply with applicable legal requirements and with other requirements to which the company subscribes which relate to UGPM's environmental aspects & impacts as well as OH&S hazards & risks, e) Clearly states overall health, safety and environmental objectives and provides the framework for setting and reviewing our HSE objectives and targets, f) is documented, implemented and maintained, g) is communicated to all persons working for or on behalf of the company with the intent that they are made aware of their individual HSE obligations , h) is authorized by the top management and is available to the public, and
i) is reviewed periodically for its continuing suitability.

UGPM-HSEMS-M-001

--

f"f"cfo

.......,Lilli ol ot..::U...O

UNITED GULF PIPE MANUFACTURING CO. LLC

HSE-MS Manual UGPM-HSEMS-M-001


Issue Number 01 Revision Number 00 Revision Date 25 Sep 2011

Section

Title

3.0

PLANNING

3.1 Planning for Environmental Aspects and Occupational Health & Safety hazards identification, Environmental Impact Assessment and Risk assessment and Risk control 3.1.1UGPM has established, implemented and maintained a procedure (Ref. HSEMS-P01Procedure for Risk Assessment) a) to identify the environmental aspects of its activities, products and services within the defined scope of the environmental management system that it can control and those that it can influence taking into account planned or new developments, or new or modified activities, products and services, and b) to determine those aspects that have or can have significant impact(s) on the environment. The environmental concerns as well as the business concerns are considered evaluating significance of the environmental impact. while

UGPM has documented this information and keeps it up to date (Refer HSEMS-R-01 : Risk Register). The company ensures that the significant environmental aspects are not only taken into account in establishing, implementing and maintaining its HSE management system but also considered while setting its environmental objectives. 3.1.2 The procedure HSEMS-P-01 as referred to above, also refers to the Hazard Identification and Risk Assessment for the ongoing identification of occupational hazards, the assessment of risks, and the implementation of necessary control measures. The said procedure established & maintained across all activities within UGPM. Personnel at all levels within the respective functions are consulted for the identification of potential occupational hazards and risks associated with their activities and in their areas of operation. The company ensures that the results of risk assessment are considered while setting its OH&S objectives. The company documents and keep this information up to date (Ref. HSEMS-R-01: Risk Register). At UGPM, the risk assessment is the tool or methodology used to assess the HSE risks. This tool I methodology standardizes the qualitative risk assessment and facilitates the

UGPM-HSEMS-M-001

,o.,o.u-U uiJJ ol e-M::>JI ol.cU..:.


UNITED GULF PIPE MANUFACTURING CO. LLC

HSE-MS Manual UGPM-HSEMS-M-002


Issue Number Revision Number Revision Date

Section

Title

2.0

LEADERSHIP, POLICY

COMMITMENT

&

01

00

25 Sep 2011

HSE POLICY STATEMENT


United Gulf Pipe Manufacturing Co. LLC., {UGPMC) is a vibrant and growing company in a continually expanding economy. We will continue to be involved in challenging projects with an increasing emphasis on safety in our work. It is the policy and intent of this company to establish a safety culture that includes our employees, subcontractors and clients as the most important aspect of our operations. All UGPMC employees are expected to be proactive with regard to the prevention of incidents and accidents and be aware of Health, Safety and Environmental issues. Safety is everybody's responsibility. The HSE Management System will enable UGPMC to take all reasonable actions to meet or exceed the applicable requirements of the relevant laws and regulations of the Sultanate of Oman and the applicable domestic and international occupational health, safety and environmental requirements. UGPMC management will monitor and improve operations, procedures, technologies with regard to the effectiveness and improvement of our HSE Management System, on a continuous basis.

UGPMC as a company is committed to excellence of work through sound planning, engineering judgment and safe industrial practices. We encourage and promote benchmarking on HSE matters, recognize and reward achievements and are committed to a constant vigilance towards environment and personnel safety. Our policy is "Do Not Pass By An Unsafe Act or An Unsafe Condition... React and Rectify immediately".

Mohammad AI Hashani
25 Sep 2011

Managing Director

HSEMS-D-001

- - --.. -- ---- ..- - --- ......

,o.,o.tfo ""'""'uiu ol I oU:Li...o


UNITED GULF PIPE MANUFACTURING CO. l.LC

HSE-MS Manual UGPM-HSEMS-M-001


Issue Number 01 Revision Number 00 Revision Date 25 Sep 2011

Section 3.0

Title

PLANNING

Categorization of health, safety and environmental risks. The Procedure {Ref. HSEMS-P01) provides direction on how to use the risk assessment methodology and also provides guidance on the estimation of consequences and estimation of likelihood that the estimated consequence would occur. While the documented Procedure HSEMS-P-01ensures that all significant environmental aspects & OHS Risks are addressed through appropriate control measures, it also cares for potential work place environmental effects associated with the OH&S hazards, if any,. While establishing such control measures, UGPM considers a logical mechanism of risk elimination in the order as 1) Elimination, 2) Substitution, 3) Engineering Control, 4} Signage/Warnings and/or administrative controls, 5) Personnel Protective Equipment.

3.2 legal and other requirements UGPM has established, implemented and maintained a procedure {Ref. HSEMS-P-02 Procedure for Legal and Statutory Requirements) to : a) identify and have access to the applicable legal requirements and other requirements to which the company subscribes related to UGPM's environmental aspects and occupational health & safety hazards and risks, and b) determine how these requirements apply to UGPM's environmental aspects and occupational health & safety hazards and risks. The company ensures that these applicable legal requirements and other requirements to which the company subscribes to are taken into account in establishing, implementing and maintaining our HSE management system. The company keeps this information up-to-date {Ref. HSEMS-R-02: Legal Register) and communicates relevant information on legal and other requirements to its employees and other relevant interested parties.

The Management Representative {MR-HSEMS) ensures that the register addresses all the applicable requirements of the HSE related laws, decrees, rules, regulations {as well as amendments thereof, if any) issued in the Sultanate of Oman by the Regulatory Authorities including the Ministry of Environment & Climatic Affairs, the Department of Civil Defence, Ministry of Labour and Regional Municipality.

UGPM-HSEMS-M-001

;;
l"r<>.......,_, t.;lu ol al.cL.Lo
UNI TED GULF PIPE MANUFACTURING CO. l.l.C

HSE-MS Manual UGPM-HSEMS-M-001


Issue Number Revision Number Revision Date

Section

Title

3.0

PLANNING

01

00

25 Sep 2011

3.3 Objectives and program{s) The top management of UGPM ensures that documented health & safety and environmental objectives and targets (HSE objectives and targets) are established, implemented and maintained at relevant functions at various levels of the organization. (Ref. HSE Objectives & Targets). The objectives and targets are measurable, where practicable, and consistent with the HSE policy, including the commitments to prevention of pollution, to compliance with applicable legal requirements and with other requirements to which the company subscribes, and to continual improvement. When establishing and reviewing its objectives and targets, the company takes into account the legal and other requirements to which the company subscribes, and its significant environmental aspects and significant occupational health & safety hazards and risks. While establishing these objectives & programs UGPM also considers the technological options available, our financial, operational and business requirements, and the views of our interested parties. The top management of UGPM ensures that HSE management program(s) are established, implemented and maintained for achieving UGPM's objectives and targets. (Ref: HSE Management Program).

The HSE management program includes: a) designation of responsibility for achieving objectives and targets at relevant functions and levels of the company, and b) the means and time-frame by which they are to be achieved.

The top management of UGPM believes that the creation of an HSE management program is a key to the successful implementation of the HSEMS and ensures that the HSE management program is reviewed at regular and planned intervals. If a project relates to new developments and new or modified activities, products or services or changes to operating conditions, program is amended where relevant to ensure that HSE management applies to such projects.

UGPM-HSEMS-M-001

;;?)
f"f"v'>

....._,i..ilu

61 I ol.cl.i..C>

UNITED GULF PIPE MANUFACTURING CO. LLC

HSE-MS Manual UGPM-HSEMS-M-001


Issue Number 01 Revision Number Revision Date 25 Sep 2011

Section 4.0

Title

IMPLEMENTATION & OPERATION

00

4.1Resources, roles, responsibility, accountability and authority The top management of UGPM is responsible for the availability of resources essential to establish, implement, maintain and improve the HSE management system. Resources include human resources and specialized skills, infrastructure including plant machinery & equipment, technology and financial resources. The provision of medical facilities including first aid boxes and personnel trained in providing first aid medical services shall be in accordance with the Occupational Health & Safety Law of Oman. Roles, responsibilities and authorities of personnel who manage, perform and verify activities having a significant environmental impact and/or having an adverse effect on the employee health & safety are defined and communicated to the respective personnel. The organo-gram comprising of HSE structure UGPM is exhibited in Annexure A. The top management has appointed the Quality Manager as the management representative (i.e. Management Appointee) for the HSE management system (MRHSEMS) who, irrespective of other responsibilities, has defined roles, responsibilities and authority for a) ensuring that an HSE management system is established, implemented and maintained in accordance with the requirements of the latest versions of the standards ISO 14001and OHSAS 18001, b) reporting to top management on the performance of the HSE management system for review, including recommendations for improvement. 4.2 Competence, training and awareness The top management of UGPM ensures that any person(s) performing tasks for it or on its behalf that have the potential to cause a significant environmental impact(s) and/or that have or could have an adverse impact on the occupational health & safety in the workplace are competent on the basis of appropriate education, training or experience, and retains associated records.

UG PM-HSEMS-M-001

10

ro-ro-v!> lJlJJ o.>..:>.Lo-ll

..::.lt:Ll..a.

UNITEO GULF PIPE MANUFACTURING CO. LLC

HSE-MS Manual UGPM-HSEMS -M -001


Issue Number Revision Number Revision Date

Section

Title

4.0

IMPLEMENTATION & OPERATION

01

00

25 Sep 2011

The management ensures that every new employee is informed of the hazards of the work, the associated health & safety risks and the precautionary measures to be taken for their safety & well being. This forms part of UGPM's Induction Training. The management ensures that the training needs associated with the environmental aspects and OH&S hazards & risks and with the HSE management system are identified on an on-going basis. The training is planned and provided or other action, as appropriate, is taken to meet the training needs. The training records are maintained. It is ensured that due consideration is given to the local HSE related legislations and regulations and amendments thereof while identifying the training needs. UGPM has established, implemented and maintained a procedure (Refer QOP-13: Procedure for Training) to address the training process and to make persons working for it or on its behalf aware of; a) the importance of conformity with the HSE policy and procedures and with the requirements of the HSE management system, the significant environmental aspects and related actual or potential impacts associated with their work, and the environmental benefits of improved personal performance, c) the OH&S consequences, actual or potential, oftheir work activities and the OH&S benefits of improved personal performance d) their roles and responsibilities in achieving conformity with the requirements of the HSE management system, (including emergency preparedness and response requirements) and e) the potential consequences of departure from specified procedures.

b)

The above mentioned Training procedure also takes into account the differing levels of responsibility, ability and literacy; and risk.

UGPM-HSEMS-M-001

11

r<>-r<>-..fo '-.4.-/ Ulu o->-=>.i.oJI I ulcl.i.=


UN ITED GULF PIPE MANUFACTURING CO. LLC

::
Title

HSE-MS Manual UGPM-HSEMS-M-001


Issue Number Revision Number Revision Date

Section

4.0

IMPLEMENTATION & OPERATION

01

00

25 Sep 2011

4.3 Communication, participation & consultation 4.3.1Communication With regard to its environmental aspects, OH&S risks and HSE management system, the company has established, implemented and maintained a procedure (Ref. HSEMS-P-03 Procedure for Communication) for a) b) internal communication among the various levels and functions of the company, receiving, documenting and responding to relevant communication from external interested parties.

The top management of UGPM ensures that the company's decision regarding communicating externally about its significant environmental aspects and OH&S risks is documented and reviewed from time to time. Whenever it is decided to communicate, the top management ensures that the method for this external communication is documented and implemented. With reference to communication of pertinent HSE information, the employee involvement and consultation arrangements are documented. The employee involvement and consultation arrangements include but are not limited to their involvement during identification of OH&S hazards & environmental aspects, participation in safety meetings, tool box talks and HSE training including the training on the Hazard Identification & Risk Assessment, First Aid, Emergency Preparedness & Response, Fire Fighting, etc, as necessary.

4.3.2 Participation & Consultation UGPM believes that effectiveness of its HSE system is achieved through participation & consultation by its employees & contractors at all levels within the organisation. The Employees are: - involved in the development and review of policies and procedures to manage risks, including involvement in identification of environmental aspects & OHS hazard, environmental impacts & OHS risk assessment as well as determination of controls; - appropriately involved in investigation of incidents;

UGPM-HSEMS-M-001

12

f<'f<'cfo

'-.'-!-lulU o=4JI olcl.i...o

UNITED GULF PIPE MANUFACTURING CO. Ll.C

HSE-MS Manual UGPM-HSEMS-M-001


Issue Number Revision Number Revision Date

Section

Title

4.0

IMPLEMENTATION & OPERATION

01

00

25 Sep 2011

- consulted where there are any changes that affect workplace related health and safety maters; - involved in development & review of EHS policies & objectives - represented on health and safety matters; and informed about their HSE representative(s), First Aiders Fire Wardens and Management Representative Management Appointee and also whom to contact in case of emergency.

-The channels of consultation are well established with the Contractors for the communication on changes in the HSE system that affects their OHS performance. It is ensured that the instructions concerning the means of observing occupational health and safety for protecting the employees from the hazards to which they are exposed during performance of their work are put up in a prominent place in order to preclude the possibility of it being missed/overlooked. At appropriate level, relevant interested parties are informed pertinent matters of HSE in UGPM 4.4 Documentation The documentation of HSE management system includes, a) b) HSE policy, objectives and targets, HSE Management System Manual which describes the scope of the HSE management and the main elements of the HSE management system and their interaction, and refers to the related documents, HSE Management System Procedures HSE documents determined by the company to be necessary to ensure the effective planning, operation and control of processes that relate to its significant environmental aspects and OH&S risks such QOPs, SOPs, Plant Operational Instruction Manual, Tool Box Talks Manual, HSE Forms, etc. HSE Records required by the Standards ISO 14001:2004 and OHSAS 18001:2007 including Risk Register (of Environmental Aspects & Impacts and H&S Hazards & Risks) and Register of Legal & Other Requirements.

consulted about the

c) d)

e)

UGPM-HSEMS-M-001

13

;D
'f<'l.fo

'-,.4-/ uiu ol I uld..Lo

UNITED GULF PIPE MA NUF'ACTURING CO. LLC

HSE-MS Manual UGPM-HSEMS-M-001


Issue Number 01 Revision Number 00 Revision Date 25 Sep 2011

Section 4.0

Title

IMPLEMENTATION & OPERATION

4.5 Control of documents It is ensured that the documents required by UGPM's HSE management system and by the two Standards viz. the ISO 14001:2004 and the OHSAS 18001:2007 are controlled.

{The records being a special type of document are controlled in accordance with the requirements given in clause 5.4 of this manual).
The company has established, implemented and maintained a procedure {Ref. QOP-09 Procedure for Document Control) to... a) approve documents for adequacy prior to issue, b) review and update as necessary and re-approve documents, c) ensure that changes and the current revision status of documents are identified, d) ensure that relevant versions of applicable documents are available at points of use, e) ensure that documents remain legible, readily identifiable and can be easily located, f) ensure that documents of external origin determined by the company to be necessary for the planning and operation of the HSE management system are identified and their distribution controlled, and g) prevent the unintended use of obsolete documents and apply suitable identification to them if they are retained for any purpose (eg. for legal and/or knowledge preservation purposes).

4.6 Operational control The top management of UGPM ensures that those operations that are associated with the identified significant environmental aspects and OH&S risks are identified, planned and carried out under specified conditions, by a) establishing, implementing and maintaining procedure {Ref. QOP-07 Procedure for Operations Control), plant instruction manual, necessary checklists and forms to control situations where their absence could lead to deviation from the HSE policy, objectives and targets. b) stipulating the operating criteria in the procedure/instructions where applicable.

UGPM-HSEMS-M-001

14

:;
r<>r<><fo li!U ol I ..::..LLLi..a
UNITED GULF PIPE MANUFACTURING CO. LLC

HSE-MS Manual
UGPM - HSEMS-M-001
Issue Number Revision Number Revision Date

Section

Title

4.0

IMPLEMENTATION & OPERATION

01

00

25 Sep 2011

c) establishing, implementing and maintaining procedures (Ref. HSEMS-P-04 Procedure for Purchasing & Subcontractor Control) related to the identified significant environmental aspects and OH&S risks related to goods and services used by the company and communicating applicable procedures and requirements to suppliers, including sub-contractors. d) establishing and maintaining project specific procedure including SOPs and HSE plans

4.7 Emergency preparedness and response UGPM has established, implemented and maintained emergency plans and procedure (Ref. HSEMS-P-05 Procedure for Emergency Preparedness & Response to identify potential emergency situations and potential accidents that can have an impact(s) on the environment and/ or effect on the OH&S in the workplace and how it will respond to them. The top management ensures that the company responds to actual emergency situations and accidents in a timely manner and thereby prevents or mitigates associated adverse environmental impacts and the likely illness and injury that may be associated with them. The top management ensures its emergency preparedness and response plans and procedure are periodically reviewed and, where necessary, revised, in particular, after the occurrence of accidents or emergency situations. The company also periodically tests such procedures where practicable, and records of such drills are maintained.

UG PM-HSEMS-M-001

15

:----------------- - - - --- - - - ---- ..---

- -

---

:D
r<>-r<>vi-> Y+ll.Jlu 61 I c:..l.cU..:.
UNITED GULF PIPE MANUFACTURING CO. LLC

HSE-MS Manual UGPM-HSEMS-M-001


Issue Number Revision Number Revision Date

Section

Title

5.0

CHECKING

01

00

25 Sep 2011

5. CHECKING 5.1Performance Measurement & Monitoring UGPM has established, implemented and maintained a procedure for conducting HSE inspections (Ref. HSEMS-P-06 Procedure for Monitoring & Measurement) and HSE audits (Ref. HSEMS-P-09 Procedure for Internal HSE Audits) to monitor and measure, on a regular basis, the key characteristics of its operations that can have a significant environmental impact and/or adverse effect on OH&S in the workplace as well as the condition of the equipment including the personal protective equipment issued to the employees. The procedure also refers to the medical checks as required by the Occupational Health & Safety Law of Sultanate. The procedures also provide for recording of data and results of monitoring and measurement sufficient to facilitate subsequent corrective and preventative action analysis. UGPM has also established implemented and maintained a procedure for maintenance of plant & equipment and calibration of monitoring and measurement equipment (Ref. QOP - 03 Procedure for Maintenance and Calibration) and ensures that the calibrated or verified monitoring and measurement equipment is used and maintained and retains the associated records. 5.2 Evaluation of compliance 5.2.1 UGPM, at the functional level, periodically evaluates compliance with applicable legal requirements, thru' various mechanisms, such as routine interactions with the concerned personnel & authorities, any action arising specifically out of legal requirements. The company maintains records of the results as practicable as possible. 5.2.2 UGPM also evaluates compliance with other requirements to which it subscribes including agreements with public authorities, agreements with customers, nonregulatory guidelines/codes of practice, corporate requirements etc. that are in relation with the environment, health & safety matters. The company maintains records of the results as practicable as possible. As a formal mechanism, UGPM consider evaluation of compliance with various requirements related to environment, health & safety matters, during periodic of Management Review meetings, which entails review at top management's level including appropriate records of such evaluations.

UG PM-HSE MS-M-001

16

r<>r<>v-U .........,uiu ol -::.Ld.J..L>


UNITED GULF PIPE MANUFACTURI NG CO. \.LC

HSE-MS Manual UGPM-HSEMS-M-001


Issue Number Revision Number Revision Date

Section

Title

5.0

CHECKING

01

00

25 Sep2011

5.3 Incident investigation, Nonconformity, corrective action and preventive action The company has established implemented and maintained procedures for dealing with nonconformities including incidents and accidents and for investigation of incidents, taking corrective action and preventive action. (Ref. HSEMS-P-07 Procedure for Investigation of non-conformities & accidents. and HSEMS-P-08 Procedure for Corrective and Preventive Actions). 5.3.1Incident Investigation UGPM has emphasized greatly on investigation & analysis of incidents. As a policy all the incidents including near miss cases are recorded & reviewed for determining underlying causes of OH&S deficiencies (root cause investigation) & other factors that contribute to the incidents, identification of corrective & preventive actions identification of opportunities for continual improvement communication of the results of investigations It is ensured that the investigations are undertaken in timely manner. Any need for the corrective actions or opportunities for preventive actions are dealt with in accordance with the procedures for Corrective & Preventive Actions. The procedures for Corrective & Preventive Actions, define the requirements for... a) identifying and correcting nonconformities and taking actions to mitigate their environmental impacts and adverse effects on the OH&S in the workplace, b) investigating nonconformities, determining their cause(s) and taking actions in order to avoid their recurrence, c) evaluating the need for action(s) to prevent nonconformities and implementing appropriate actions designed to avoid their occurrence, d) e) recording the results of corrective action(s) and preventive action(s) taken, and reviewing the effectiveness of corrective action(s) and preventive action(s) taken.

Actions taken are appropriate to the magnitude of the problems, the environmental impacts and OH&S risks encountered. UGPM ensures that any changes necessary are made to HSE management system documentation and the same are communicated, promptly, to the relevant personnel working for or on behalf of UGPM.

UGPM-HSEMS-M-001

17

;
r<>r<>cfo ......._, .;iu ol ..::.ol.cl.J...o
UNITED GULF PIPE MANUFACTURING CO. llC

HSE-MS Manual UGPM-HSEMS- M-001


Issue Number 01 Revision Number 00 Revision Date 25 Sep 2011

Section 5.0

Title

CHECKING

5.4 Control of records The top management of UGPM ensures that the records necessary to demonstrate conformity to the requirements of its HSE management system and of the International Standards ISO 14001 and OHSAS 18001, and the results achieved, are established and maintained by the respective functions. The company has established, implemented and maintained a procedure (Ref. HSEMS-P10 Procedure for Control of Records) for the identification, storage, protection, retrieval, retention and disposal of records. Records are and remain legible, identifiable and traceable to the activity, product or service involved. 5.5 Internal audit The Management Representative ensures that internal audits of the HSE management system are conducted at planned intervals to: a) determine whether the HSE management system: 1) conforms to planned arrangements for HSE management including the requirements of the latest versions of the International Standards ISO 14001and OHSAS 18001, and 2) has been properly implemented and is maintained, and provides information on the results of audits to management.

b)

Audit program(s) are planned, established, implemented and maintained by the Management Representative, taking into consideration the HSE importance of the operation(s) concerned and the results of previous audits. An audit procedure is established, implemented and maintained (Ref. HSEMS-P-09 Procedure for Internal Audit) that addresses - the responsibilities and requirements for planning and conducting reporting results and retaining associated records, - the determination of audit criteria, scope, frequency and methods Selection of auditors and conduct of audits is such that it ensures objectivity and the impartiality of the audit process. audits,

UGPM-HSEMS-M-001

18

a;
r<>r<>lfi> 'Y+.Ili!l..l o.>..=U.o..ll I c:.>Ld.J..>
UNITED GULF PIPE MANUFACTURING CO. LLC

HSE-MS Manual UGPM-HSEMS-M-001


Issue Number 01 Revision Number 00 Revision Date 25 Sep 2011

Section 6.0

Title

MANAGEMENT REVIEW

Top management of UGPM reviews the HSEMS at planned intervals to ensure its continuing suitability, adequacy and effectiveness. The reviews include assessing opportunities for improvement and the need for changes to the HSE management system, including the HSE policy and environmental and OH&S objectives and targets. Records of the management reviews are retained. Input to management reviews include: a) results of internal audits and evaluations of compliance with legal requirements and with other requirements to which the company subscribes, b) c) d) e) f) g) g) communication(s) from external interested parties, including complaints, the HSE performance of the company, the extent to which objectives and targets have been met, status of corrective and preventive actions, follow-up actions from previous management reviews, compliance to legislative & other applicable requirements, changing circumstances, including developments in legal and other requirements related to its environmental aspects and OH&S risks, and h) recommendations for improvement.

The outputs from management reviews include any decisions and actions related to possible changes to HSE policy, objectives, targets and other elements of the HSE management system, consistent with the commitment to continual improvement. The documented procedure HSEMS-P-11 addresses the methodology of Management Review in UGPMMC.

UG PM-HSE MS-M-001

19

r->rO-v.-'J

.--lulu o.:...::U...o.JI ul.cL..i....L::l

UNITED GULF PIPE MANUFACTURING CO. U. C

HSE-MS Manual UGPM-HSEMS-M-001


Issue Number Revision Number Revision Date

Section

Title

Annex-1

ORGANIZATION CHART

01

00

25 Sep 2011

BOARD OF DIRECTORS

MANAGING DIIRECTOR

.FACTORY MANAGER

SALES AND MARKETING

DEPARTMENT

QlJAllrrY DEPARTMENT
&MR SEMS H

"'PURCHASING I STORES

=====::-_)
LOGISTICS DEPARTMENT

RESEARCH AND DEVELOPMENT

I
I

FINANCE DEPARTMENT

PRODUCTION PEPART.MEHT

ADMINISTRATION DEPARTMENT

UGPM-HSEMS-M-001

20

,.,.,.,...fo u!l.J ot c:.kLl..:>


UNITED GULF PIPE MANUFACTURING CO. LLC

HSE-MS Manual UGPM - HSEMS-M -001


Issue Number Revision Number Revision Date

Section Annex-2

Title

CROSS-REFERENCE MATRIX

01

00

25 Sep 2011

ISO 14001 2004 CLAUSE :

OHSAS CLAUSE 4.1 4.2 4.3 4.4 4.5 4.6

18001:2007

HSEMS MANUAL CHAPTER

4.1 4.2 4.3 4.4 4.5 4.6

1 2 3 4 5 6

UGPM-HSEMS-M-001

21

; ;
,o.,o.vJ; '-,>+.llJlu ol I ot.:U=
UNFTED GULP: PIPE MANUFACTURING CO, LLC

HSE-MS Manual
UGPM-HSEMS-M-001
Issue Number Revision Number Revision Date

Section

Title

Annex-3

LIST OF PROCEDURES

01

00

25 Sep 2011

S. No. 1 2 3 4 5 6 7

Procedure No. HSEMS-P-01 HSEMS-P-02 HSEMS-P-03 HSEMS-P-04 HSEMS-P-05 HSEMS-P-06 HSEMS-P-07

Procedure Title Procedure for R isk Assessment Procedure for Legal & Statutory Requirements Procedure for Communication Procedure for subcontractor control Procedure for Emergency Preparedness & Response Procedure for Monitoring & Measurement Procedure accidents for Investigation of non-conformities

&

8 9 10 11 12

HSEMS-P-08 HSEMS-P-09 HSEMS-P-10 HSEMS-P-11 HSEMS-P-12

Procedure for Corrective & Preventive Actions Procedure for Internal HSE Audits Procedure for Record Control Procedure for Management Review Procedure for Document Control

UGPM-HSEMS-M-001

22