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You and IBM: Online Service Center

Income Tax (IT) Declaration and Proof Submission 2011-12


Process and IT Proof Form Overview Training (with Income Tax Guidelines)

November 2011

Copyright IBM Corporation 2009

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Purpose of This Training


Provide guidelines to submit annual investment proofs using You and IBM: Online Service Center. This pre-recorded training material will help you to understand the IT Declaration and proof submission process. Provide you with the drop box location details and other instructions for employees who are on-site and / or who do not have access to IBM network. Query support & W3 supporting material. Appendix covering IT Guidelines.

IT Proof Submission (2011-12: Process and Form Overview Training

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Overview of IT Proof Submission Process


Employee Complete IT Proof Form Print IT Proof Form Drop Box

+
Attach IT Proofs

IT Approver Your IT proof submission is APPROVED !!!

Your IT proof submission is REJECTED !!! You need to Resubmit !!!

IT Proof Submission (2011-12): Process and Form Overview Training

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Employee and IT Approvers Role

Employee

Step 2: Complete IT proof form and review the details in You and IBM: Online Service Center Step 3: Submit the IT proof form online by clicking on Send button Step 4:Print the IT proof form and enclose hard copy proofs along and drop in nearby drop location.

If Rejected, Resubmit with in 10 working days

Step 1: Navigate to You and IBM: Online Service Center

Step 5: Send confirmation email about the receipt of the documents

IT Approver

Step 6: Verify the documents against the details submitted in IT proof form by employee Step 7(a): If the IT proof form details and documents do not match, reject the form and inform the employee the reasons for rejection. Step 7(b): If the IT proof form details and documents match, approve the form and send confirmation to employee by email.

IT Proof Submission (2011-12): Process and Form Overview Training

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Step 1: Navigate to You and IBM: Online Service Center


Employees You and IBM Online Service Center Portal Managers You and IBM Online Service Center Portal

1
1. Navigate to About You 2. Navigate to Compensation

1 2 2
1. Navigate to About You 2. Navigate to Compensation

3. Click Income Tax Proof to open the form

3. Click Income Tax Proof to open the form

IT Proof Submission (2011-12): Process and Form Overview Training

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Step 2: Complete IT Proof Form


Overview of different tabs available in IT Proof form
Tab 1: Main Information Provide details of contact number and the number of proof receipts to be submitted Tab 2: Previous Employment

Previous Employment Tax Details is applicable to all employees who have joined IBM after 1st April 2011. Tab 3: Housing (HRA) Provide details of house rent proofs Tab 4: Income from House Property Provide details of income from house property Tab 5: Income from Other Sources Provide income details from other sources Tab 6: Section 80 Deductions Provide details of Section 80 proofs Tab 7: Section 80 C Contributions Provide details of Section 80 C proofs

IT Proof Submission (201112): Process and Form Overview Training

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Step 2: Complete IT Proof Form (cont)


Tab 1 Main Information

1
2.

Select Main Information tab.

Enter your Telephone Number.

Note: Please make note of the Claim Number for future references.

2 3

3. Enter the number of proof receipts that 3 you will submit along with IT proof form.

4 Click on the next tab, once you complete 4.


the details.

IT Proof Submission (2011-12): Process and Form Overview Training

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Step 2: Complete IT Proof Form (cont)


Tab 2 Previous Employment Tax Details

3 2

1 1.

Select Previous Employment Tax Details tab.

2. Fill up the Previous 2 Employment Details. Note: Refer the Form 16 / Tax Computation sheet you have received from your previous employer.

3 5.

Click on the next tab, once you complete the details.

Important Note: Please update only income (after section 10 exemptions) in u/s17(1), Professional Tax, Provident Fund and income tax deducted in respective sections.
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Step 2: Complete IT Proof Form (cont)


Tab 3 Housing (HRA)

1. 1

Select Housing (HRA) tab.

5
2. 2 Click Add line to create a new record

in the table. Use this button again, if you need to create additional records.

3. 3 Click Remove line to remove any of

the records you have entered incorrectly in the table.

4 Fill up all the fields in the table. 4.

5 Click on the next tab, once you 5.


complete the details.

Important note: Create multiple line records only in case of change in rental amount and location in the financial year or else please update start date and end date with rental amount /month. Do not give End Date as 31/12/9999. Change it to the last date for which you are claiming HRA exemption or 31/12/2012.
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Step 2: Complete IT Proof Form (cont)


Tab 4 Income from House Property (Self-Occupied / Deemed Self Occupied, Partly Let out)

1. Select Income From House Property 1 tab.

2. Select the property type, as applicable. 2

3. Enter the income for house property 3 amount.

3 4 4.
Click on the next tab, once you complete the details.

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IT Proof Submission (2011-12): Process and Form Overview Training

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Step 2: Complete IT Proof Form (cont)


Tab 4 Income from House Property (Wholly Let out)

4. Click on the next tab, once you complete the details.

1
1. If you select Wholly Let out House 1 Property if applicable.

2. Fill the details in the fields applicable. 2

2
Note: Calculate & enter 30% of Final Lettable Value in Ded Repairs u/s 24

Note:Enter property tax amount in Dedothers u/s 24.(if you have paid any).
3. 3 Click on the next tab, once you complete the details.

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IT Proof Submission (2011-12): Process and Form Overview Training

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Step 2: Complete IT Proof Form (cont)


Tab 5 Income From Other Sources 1 1.
Select Income from Other Sources tab.

Note: Amounts entered in other fields will not be considered. 2. 2 Fill up only Other Income

(Unspecified)field.Note that other income will be charged at highest tax rate.

2
3. 3 Click on the next tab, once you complete the details.

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IT Proof Submission (2011-12): Process and Form Overview Training

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Step 2: Complete IT Proof Form (cont)


Step 2: Go to Income from House Property
Tab 6 Section 80 Deductions

1. 1

Select Section 80 Deductions tab.

3
2. 2 Fill up the actual

contribution made under Section 80 D Deductions.

2
Note: Scroll down for more fields

3 Click on the next tab, once 3.


you complete the details.

Note: Any Donations given to any Voluntary Social Organizations will not be considered .

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IT Proof Submission (2011-12): Process and Form Overview Training

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Step 2: Complete IT Proof Form (cont)


Tab 7 Section 80 C Contributions

1 1.

Select Section 80 C Contributions tab.

1 3 2
2. 2 Fill up the actual Note : Maximum exemption under section Sec 80C, 80CCC, . 80 CCD put together is 1 lakh.

investment made under Section 80 C Contributions.

Note: Scroll down for more fields

3 3. After completing Section 80 C Contributions tab, select the Main Information tab. Review button is available in Main Information tab.
14 IT Proof Submission (2011-12): Process and Form Overview Training Copyright IBM Corporation 2009

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Step 3: Review and Submit the IT Proof Details

1. 1 Select Main Information

Tab, after completing IT proof details in all tabs.

1
3. 3 Click Submit button to submit the IT-claim for ITapprover.

2 Click Review to view the 2.


Print and Send options.

Note : In the Review status, you would not be able to edit any of the TABS. In case you need to edit, press the Previous Step Button and edit.
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IT Proof Submission (2011-12): Process and Form Overview Training

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Step 3:Print the IT Proof Details by navigating to worklist(contd)


Note:Once the IT-claim is submitted in portal by clicking on submit button in main tab (after review)then system will provide you an autogenerated request notification number (Make a note for future reference)and the path to navigate to worklist to take the print of IT-proof claim.On navigating to worklist one needs to open the IT-proof claim and on clicking on the claim the below shown picture with a print button will be seen in Main Information tab.Click on print button to take the printout of online IT-proof summary sheet.

Click on print button to print the IT-proof summary sheet.

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IT Proof Submission (2011-12): Process and Form Overview Training

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Step 4: Submit the Printed Form along with IT proof Documents to IT Approver
Printed IT Proof Form IT Proof Documents Drop Box

IT Approver
Your IT proof submission is APPROVED !!!

Your IT proof submission is REJECTED !!! You need to Resubmit !!!

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IT Proof Submission (2011-12): Process and Form Overview Training

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If IT Proof Submission is Rejected, verify the comments on rejected line item and Resubmit along with Correct Proof Documents
1

1. Navigate to Your Work under About You tab.

2. Click Tasks tab to view the worklist items.

3
3. Click the task link to open already submitted IT proof form.

Note: If you dont action on the rejection work item within 5 working days from the date of receiving the IT proofs approval status mail ( from WF batch mail id), the work item expires and you would not be able to resubmit the form again.

4. On opening the IT-claim click on Submit button to resubmit the claim and again follow the same instructions as before to take the print of claim by navigating to the worklist. Enclose the print out along with resubmission proof and drop it in nearby drop box.
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IT Proof Submission (2011-12): Process and Form Overview Training

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IT Proof Submission: Drop Box Locations in India


Mumbai/ Pune
Mumbai NIRLON: Near Mail roomc BKC: Near Mail room Vashi: Near Mail room Pune: IBM TPO - Tower B & C: Near Mail room Building 1&2 Ozone IBM: Near Mail room ETZ: Near Mail room Unica : Near Main Reception

New Delhi
Birla Tower : Near Mail room ISID Campus, and The Mira: Near Mail room

Gurgaon
DLF Infinity Tower A: Near mail room DLF Silokhera: Near mail room

Noida
A26 and B-19, H-199: Near mail room

Kolkata
BCS Salt Lake: Near Mail room DLF IT Park B: Near Mail room DLF IT Part C: Near Mail room L&T Chambers: Near Mail room Millennium City Information / STP: Near Mail room DLF SEZ: Near Mail room

Bangalore
EGL -Block A: Near mail room, Ground Floor Bangalore -Block B: Near mail room, Ground Floor -Block C: Near Main Reception area -Block D: Near Mail room -Pine Valley: Near Mail room SA 1, 2,& 3 Blocks: Near mail room, Ground Floor Manyata D1, D2, D3, and K Blocks: Near Mail room Manyata C4: Near Mail room FTP Fortius : Near Mail room FTP Altius: Near mail room Prestige Towers: Near Mail room Inventor Building: Near Mail room Explorer Building Commerce @ Mantri: Near Mail room Esteem Asrani: Near Mail room IBC : Near Mail room
19 IT Proof Submission (2011-12): Process and Form Overview Training

Hyderabad
Mind Space: Near Mail room Divyasree: Near Mail room Uma Aishwarya: Near Main reception(First floor)

Chennai

DLF Chennai: Near Mail room IBM Towers Chennai: Near Mail room Lords Chennai: Near Mail room

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IT Proof Submission: Contact Addresses for Employees Outside India or Employees without IBM Intranet Network Access
For employees who are onsite (USA):
Use the attached soft copy form to provide IT proof details and submit the printed form along with proof documents to: Khushi Patel Payables Coordinator IBM - Global Business Services Dept 1T8/Bldg 061/U104A 3039 Cornwallis Rd, P O Box 12195 Research Triangle Park, NC 27709 Phone: 00-1-919-254-2242 , Fax : 00-1-919-543-4747 Email: khushi@us.ibm.com

For employees who are onsite (Other Countries):


Use the attached soft copy form to provide IT proof details and submit the printed form along with proof documents to: Attention: Manager, Income Tax Proof Collection Team (Payroll Team), IBM India Pvt Ltd, Manyata Embassy Business Park, D1 Bldg, 4th Floor, Outer Ring Road, Nagawara, Bangalore -560045.

For employees who do not have access to IBM intranet network/ LOA/ ML:
For employees who do not have access to IBM intranet network, Managers need to cascade the IT proof submission notification. Instead of using You and IBM Online Service Center portal, employees need to use the attached soft copy form to provide income tax proof details and submit the printed form along with proof documents to any of the below addresses: Option 1: Any of the nearby drop boxes in IBM India locations Option 2: Send by post to the below address Attention: Manager, Income Tax Proof Collection Team (Payroll Team), IBM India Pvt Ltd, Manyata Embassy Business Park, D1 Bldg, 4th Floor, Outer Ring Road, Nagawara, Bangalore -560045. Note: Along with the above mentioned documents, attach Covering Letter (mentioning the number of proof documents attached).

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IT Proof Submission (2011-12): Process and Form Overview Training

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IT Proof Submission Query Support and w3 Self-help Materials


Employee

If any questions on IT Proof Submission Email: Income Tax


Proof/India/Contr/IBM

Self-help Materials Avalable on w3

Phone: 8787 from any IBM location +91 80 25499500 from any external location

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IT Proof Submission (2011-12): Process and Form Overview Training

Copyright IBM Corporation 2009

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Appendix
India Income Tax Guidelines (2011-12)

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IT Proof Submission (2011-12): Process and Form Overview Training

Copyright IBM Corporation 2009

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India Income Tax Guidelines (2011-12)


S.No
1

Income Tax Component


Tax Slabs
For Male:

Guidelines
Annual income Upto Rs 1,80,000 Rs 1, 80,001 Rs 5,00,000 Rs 5,00,001 Rs 8,00,000 Rs 8,00,001 & above Tax Nil 10% 20 % 30%

For Female:

Upto Rs 1,90,000 Rs 1, 90,001 Rs 5,00,000 Rs 5,00,001 Rs 8,00,000 Rs 8,00,001 & above


Education Cess : 3 percent on Tax

Nil 10% 20 % 30%

Previous employment details

Mandatory documents to be submitted: a) Copy of Form 16 (For period in financiial year 2011-12)or Original Final Tax Computation Statement for the current financial year (Attested) by the authorized signatory on company letter head of the previous organization b) Fill in the details in Form 12B and submit the completed form.

Note: Please note that the proofs for investments made under Chapter VIA will have to be submitted again in IBM.

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IT Proof Submission (2011-12): Process and Form Overview Training

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India Income Tax Guidelines (2011-12)


3. House Rent Allowance (HRA) As Per IT Rule HRA exemption will be calculated as below:HOUSE RENT ALLOWANCE EXEMPT U/S.10(13A) Read with Rule 2A of IT Rules 1962 a) Actual HRA received : Rs.xxxx b) Rent paid in excess of 10% of Salary : Rs.xxxx c) 50% of Salary in Metro Cities or 40% of Salary in other cities : Rs.xxxx Least of a), b), c) will be considered for exemption. 3a. House Rent Allowance (HRA) (Contd next page..) Mandatory documents to be submitted as per IBM policy:a) The First month (Apr-11 or month of joining) & Latest rent paid receipt in Original and a Copy of the valid rental agreement with the Landlord. b) The receipt should have details like Name, Address of rented accommodation, rent amount both in figures and words, rent paid for the month and signature of the Landlord. c) If employee has shifted houses or has any change in rent amount, then one rent receipt from previous/current Landlord as applicable (the rent receipt for last month before change) and copy of the old agreement is also required.

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IT Proof Submission (2009-10): Process and Form Overview Training

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India Income Tax Guidelines (2011-12)


S.No
3b.

Income Tax Component


House Rent Allowance (HRA)

Guidelines
In accordance with this circular "CBDT vide its Circular No 05/2011 dated 16th August, 2011 clarified the provisions TDS, while allowing the benefit of exemption under Section10(13A) of the Income Tax Act in respect of House Rent Allowance, if annual rent paid by the employee exceeds Rs 1,80,000 per annum, it is mandatory for the employee to report PAN of the landlord to the employer. Please mention the PAN (Permanent Account Number) of the land lord on the 1st page of the copy of the Rental agreement.

3c.

House Rent Allowance (HRA) (Contd next page..)

In case the employee informs that the landlord does not have a PAN, a declaration to this effect from the landlord along with the name and address of the landlord should be handed over by the employee to the employer

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IT Proof Submission (2011-12): Process and Form Overview Training

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India Income Tax Guidelines (2011-12)


S.No
3d

Income Tax Component


House Rent Allowance (HRA) contd Note:-

Guidelines

The rental agreement should necessarily cover the period for which the exemption is being claimed for. If in the agreement there is Rent and Maintenance mentioned; only RENT will be considered. If the agreement is not in the name of employee, Exemption will not be given. For ONSITE employees, the rent receipts shall be considered only for their period of stay in India. Exemption will be given only for the house rented in the place of work and not for houses in other locations. Mandatory documents to be submitted: a) Copy of the receipt issued by the educational institution. Note Deduction will be given only for tuition fees paid during the financial year and not on development fees, donation & Capitation etc. Exemption can be claimed only for the tution fees incurred for 2 children. Deduction will be given only for expenditure on Full Time Education. Mandatory documents to be submitted: a) Copy of the NSC certificate with the details (Certificate number, Purchase Date, Amount details) must be visible in the copy.
b) Incase of NSC interest, earned on previous NSC investment, the same has to be declared under Other Income (Unspecified).

Children Tuition Fee

NSC

Post Office Savings Deposit

Mandatory documents to be submitted: a) Copy of deposit receipt b) Copy of the passbook - front page where details of the depositor are mentioned and page showing current financial year deposits and balance as on that date. c) If balance is not shown then copies of all pages where investment between April 2011 and March 2012 is recorded.

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IT Proof Submission (2011-12): Process and Form Overview Training

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India Income Tax Guidelines (2011-12)


S.No
7

Income Tax Component


Bank FD (Notified tax savings scheme)

Guidelines
Mandatory documents to be submitted: a) Copy of certificate from Bank. Fixed deposit in notified tax saving scheme for current Financial year will only be considered. 1. Principal repayment Mandatory documents to be submitted: a) Original provisional certificate from the Financial institution from the Financial institutions (HDFC / LIC Housing Finance/ etc) giving the break up of Principal and Interest repayment in the Financial Year. In case of loan taken jointly, and the entire Principal and interest repayment is claimed by employee, a declaration to this effect has to be submitted. Note If the Stamp duty and Registration fee was incurred towards purchase of House property, it can also be claimed under this limit. Proof for such payment or documentary evidence of the expenditure (eg: Receipt, copy of agreement/deed) is to be produced. Exemption on the Pre EMI interest paid can be claimed after receiving the possession of the house in 5 equal installments over a period of 5 successive financial years by adding the same under Interest section of respective housing property type. 2. Interest on Housing Loan a) b) a) House property is Self occupied -Certificate as mentioned under 'Principal repayment' section. This is for Interest on Self Occupied Housing property. Form 12 C Declaration property is Rented -In addition to the above, duly filled up Form of declaration needs to be submitted (Softcopy attached below) along with computation duly signed by the employee (below attached example of computation). Form 12 C Declaration
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Repayment of Housing Loan (Contd next page..) Form 12C

Income or loss on House property computation sheet

3. Income or Loss on House Property

b)
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IT Proof Submission (2011-12): Process and Form Overview Training

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India Income Tax Guidelines (2011-12)


S.No
8

Income Tax Component


Repayment of Housing Loan (contd) Declaration Form Joint Loan

Guidelines
4. Employees can claim both Interest on housing loan for self occupied property and

HRA exemption In order to claim both, employees need to submit a declaration in original in the attached format. Note In case of joint housing loan, a declaration in the attached format need to be submitted otherwise tax benefit will be given only on prorated amount.

Income From Other Sources

Mandatory documents to be submitted: a) Form 12 C Declaration Note: only Other Income (Unspecified) will be considered.

10

Life Insurance Premium

Self declaration form

Mandatory documents to be submitted: a) Copies of all the Premium receipts PAID by the employee (in this Financial Year). Incase any premium is due in January / February/March 2012, then either you can pay the premium before the cutoff date and produce the proof or the deduction can be availed at the time of filing your Income Tax return. This is as per the Income Tax provisions. Electronic premium receipts will be considered only if it clearly displays the insurance company details (with Logo), details of the insured and policy details (policy number etc) b) Declaration need to be given in the attached format in case of premium payment made on behalf of dependents.

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IT Proof Submission (2011-12): Process and Form Overview Training

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India Income Tax Guidelines (2011-12)


S.No
11

Income Tax Component


Pension Plan

Guidelines Mandatory documents to be submitted: a) Jeevan Suraksha Or any other scheme u/s 80CCC - Copy of the receipt from the Insurance Company. Mandatory documents to be submitted: a) Copy of the stamped deposit receipt or Copy of Passbook duly attested. Mandatory documents to be submitted: a) Copies of all the Premium receipts paid (in this Financial Year).

12 13

PPF ULIP

14

Mutual Funds

Mandatory documents to be submitted: a) Copy of the challan/ receipt for Investments. Electronic statement will be considered only if it contains details of the Mutual Fund company, scheme, folio number, employees name. Deduction is available only for ELSS (Tax Saving) schemes of mutual funds.

15

Interest on Education Loan Self declaration form

Mandatory documents to be submitted: a) INTEREST for the Loan repayment details for the Financial year (ie Original Certificate from the Lending institution for Repayment of Educational loan). Only Interest is allowed for Income Tax Deduction purposes. b) Self declaration form Note This is applicable for the Assessee (employee) Spouse and child. Higher education means - "Full Time studies for any graduate or post graduate course in Engineering (including technology / architecture), medicine, management or for post graduate course in applied sciences or pure sciences including mathematics and statistics."
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India Income Tax Guidelines (2011-12)


S.No
16

Income Tax Component


Other Deductions Section 80 U

Guidelines Mandatory documents to be submitted: a) Any assessee suffering from a permanent physical disability (including blindness) on the production of medical certificate from Government Hospital in the prescribed form, shall be allowed a deduction of Rs.50,000. Where such assessee is a person with severe disability, a deduction of Rs.1,00,000 can be claimed. Mandatory documents to be submitted. a)Copy of Infrastructure bond or the copy of reciept paid towards Infra bond. Mandatory documents to be submitted: a) Copy of the premium receipt paid by the employee, issued by the insurer. b) Self declaration form to claim under Sec 80D as attached below. Mandatory documents to be submitted: a) Deduction regarding maintenance including medical treatment of dependent who is person with disability. The permanent physical disability or mental retardation of the dependent relative has to be certified by a physician, surgeon, oculist or practitioners working in a govt. hospital. b) Self declaration by employees duly certifying amount spent on treatment, training or rehabilitation of the handicapped dependent or the amount paid to LIC/UTI for the policy). Note If the disability is upto 80% then the deduction is 50,000 and if the disability is beyond 80% then the deduction is Rs. 1,00,000.

17 18

80CCF(Infra-bonds) Section 80 D Self declaration Medical Insurance Section 80 DD Self declaration form Medical Insurance

19

Important Note : For any investments made in the names of the spouse or child of the employee, the employee must provide a Self Declaration that the investments are being claimed by him/her only and not by any other person.
Note: You can submit one Self Declaration form for all tax components instead of multiple ones. Note: If you are not able to open any of the attachments, you can find the same in a separate attachment All income tax forms
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IT Proof Submission (201112): Process and Form Overview Training

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