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The functions of the Board as defined under the Act are: 1. To promote by such measures as it thinks fit the development of the rubber industry. 2. Without prejudice to the generality of the foregoing provision the measures referred to therein may provide for: a. Undertaking, assisting or encouraging scientific, technological or economic research. b. Training students in improved methods of planting, cultivation, manuring and spraying. c. the supply of technical advice to rubber growers d. Improving the marketing of rubber. e. The collection of statistics from owners of estates, dealers and manufacturers. f. Securing better working conditions and the provision and improvement of amenities and incentives to workers. g. Carrying out any other duties which may be vested with the Board as per rules made under this Act. 3. It shall also be the duty of the Board: a. To advise the Central Government on all matters relating to the development of the rubber industry, including the import and export of rubber. b. To advise the Central Government with regard to participation in any international conference or scheme relating to rubber. c. To submit to the Central Government and such other authorities as may be perscribed, half yearly reports on its activities and the working of this Act, and
Saintgits College Of Applied Sciences, Pathamuttom [Type text] Page 1
He is the principal executive officer responsible for the proper functioning of the Board and implementation of its decisions and discharge of its duties under the Rubber Act. Planting Committee 2. 4. Two members to represent the State of Tamil Nadu. One of the members is elected as Vice-Chairman on an annual basis. three of such being persons representing the small growers. There are 25 other members of the Board consisting of: 1. One of them shall be a person representing rubber producing interest. The committees are formed to scrutinise various matters and make recommendation to the Board. The Board has a Chairman appointed by the Central Government. 1. Statistics and Import/Export Committee Saintgits College Of Applied Sciences. two of whom shall represent the manufacturers and four labour. Besides the Executive Committee and the Research and Development Committee (statutory committees) the Board has five other committees viz. Ten members to be nominated by the Central Government. Constitution The Rubber Board functions under the Ministry of Commerce & Industry of the Government of India.d. 2. 3. The Rubber Production Commissioner of the Rubber Board (ex-officio) and 6. The Executive Director (ex-officio). The Board meets periodically for transacting business. Eight members to represent the State of Kerala. To prepare and furnish such other reports relating to the rubber industry as may be required by the Central Government from time to time. Pathamuttom [Type text] Page 2 . 5. Three members of Parliament two of whom shall be elected by the House of the People and one by the Council of States. Six of them shall be representing the rubber producing interest.
Saintgits College Of Applied Sciences. Staff Affairs Committee. Pathamuttom [Type text] Page 3 .3. Market Development Committee 4. Labour Welfare Committee and 5.
Pathamuttom [Type text] Page 4 .ORGANISATION CHART Departments and Divisions Rubber Production Department Rubber Research Institute of India Processing and Product Development Department Training Department Administration Department Finance and Accounts (F&A) Department Licensing and Excise Duty Department Statistics Department Market Promotion Saintgits College Of Applied Sciences.
operation of electronic data processing system in different functional areas. The government accords grant-in-aid to the Board under non-plan/plan based on budget proposals submitted. budget and budgetary control. Internal Audit Division In addition. Finance and Accounts Division (P&PD) 4. Excise Duty Division. The Board’s expenditure on promotion and development of natural rubber production in the country is largely funded from collection of duty of excise (Cess) on indigenous production of natural rubber. and the Regional Offices. Pathamuttom [Type text] Page 5 . The responsibility for assessment and collection is discharged by the licensing and the excise duty department of the Board. preparation of consolidated annual accounts of the Board. After retaining costs incurred at a specified two per cent of the collections. there are Accounts units that are functionally coordinated by the Director (Finance) in the Rubber Promotion Division. T&TC Dept. Finance and Accounts Division (Rubber Production) 5.Finance and Accounts (F&A) Department The F&A Department headed by the Director (Finance) has the following divisions: 1. The department manages Board's funds. The cess account is held by the Central Government. The Board also Saintgits College Of Applied Sciences. updating of cost studies on rubber. tax matters of the Board etc. Central Finance and Accounts Division 6. study of financial aspects and preparation of financial statements for project reports. maintenance of accounts of the Board. Finance and Accounts Division (Research) 3. The Board authorised under the Rubber Act 1947 to regularly assess and collect the Cess is required to remit it to the Consolidated Fund of India (CFI). Cost Accounts Division 7. Pilot Crumb Rubber Factory. co-ordination of audit by the Accountant General of Kerala. Finance and Accounts Division (Administration) 2. Electronic Data Processing Division 8.
collection of technical consultancy charges. companies jointly promoted by the Board and rubber producers societies. dividends against shares held in Rubber Growers Cooperatives.88 Cr. The actual expenditure amounted to an average to Rs. The software is designed with user friendliness and easy usage. The objective of the project is to analyze the impact of introducing a software program in the concern. Businesses are finding automation to be extremely cost-effective tool. Saintgits College Of Applied Sciences. Today change is everywhere around us. Kerala and report given to the Government of India. This is bringing new challenges and the need for ongoing innovations in all areas of the enterprise. contributions from state governments towards expenditure for rubber plantations under tribal welfare projects etc. The proposed software is to avoid complexity. Which worked out to 92 per cent of sanctioned amount. We are quite sure that the proposed software will be of great advantage to the Rubber Board.generates internal and extra budgetary resources (I & EBR) from sale of rubber from own research and demonstration forums. ABOUT THE PROJECT This project is mainly concerned with the development of an effective and efficient software program for the Rubber Board.67 Cr. sanctioned budget of the Board for the three years from 1998-99 averaged Rs. The customers taste and their expectation of quality. Pathamuttom [Type text] Page 6 . Board’s accounts and performance are audited by the Accountant General (AG). per annum. and new forces of competition are sweeping across the industry and product segment. price and services are changing rapidly. The software deals with the insurance premium and the subsidy of their customers. ISI marking fee and license fees. sale of applications and other miscellaneous receipts such as interest on investments and deposits. All companies must keep a record of their outgoing money. sale of planting materials from own nurseries.92.. Budgets sanctions take into account the I & EBR of the Board. To cope up with these changes companies need to continuously reinvest them.
The rules have been subjected to need based on amendments from time to time. The rubber (Amendments) act of 1982 provided of the Central Government to appoint a part time whole time chairman for the board and. 1955 laying down guidelines for the board to following carrying out purposes of the act. This was followed by notification of the rubber rules. The rubber production and marketing (amendment) act of 1954 which took effect on august 1st 1954 made some important changes in the constitution of the board now renamed as “The Rubber Board”. On the recommendation of this ad-hoc committee.1947 on 18th April 1947.COMPANY PROFILE The rubber growers in India were encouraged to produce the maximum rubber required for the use during war. The 1994 amendment refixed the maximum rate of cess that can be levied on rubber. After the war there were growing demands from the growers for setting up a permanent organization to look after the interest of the industry. 1954 amended the name as the board as “The Rubber Board”. There upon the government set up an ad-hoc committee in 1945 to study the situation and to make appropriate recommendation. Pathamuttom [Type text] Page 7 . It clearly defines the role of the board in the development of the industry and in formulating and implementing necessary research and development programs. The rubber (Amendments) act of 1960 made certain alterations in the rate and procedure of connection of cess on rubber. the government to pass the rubber (production and marketing) act. if necessary. Production and marketing (amendment) act. an executive director for exercising such powers and performing such duties as may be prescribed or delegated to him by the chairman. Saintgits College Of Applied Sciences.
It clearly defined the role of the board in the development of the industry and in formulating and implementing necessary research and development programmers. The Rubber Production and Marketing (Amendment) Act. Calcutta. The importance of rubber production in India from strategic and security reasons had been realized by the government during the Second World War period. 1954. although the experimental efforts to grow rubber on a commercial scale in India were initiated as early as 1873 at the Botanical Gardens. The rubber production and marketing (amendment) act of 1954 which took effect on august 1. on 18th April 1947.HISTORY OF THE COMPANY The Rubber Board is a statutory body constituted by the Government of India. 1955 laying down guidelines for the board to follow in carrying out the purpose of the act. The rules have been subjected to need based amendments from time to time. After the war. This was followed by notification of the rubber rules. The rubber growers in India were encouraged to produce the maximum rubber required for the use during war. there were growing demands from the growers for setting up a permanent organisation to look after the interests of the industry. Pathamuttom [Type text] Page 8 . and the “Indian Rubber Board” was constituted forthwith. 1954 made some important changes in the constitution of the Board now renamed as “The Rubber Board”. Thereupon the government set up an ad-hoc committee in 1945 to study the situation and to make appropriate recommendation. for the overall development of the rubber industry in the country. Saintgits College Of Applied Sciences. The first commercial Hevea plantations in India were established at Thattekadu in 1902. the government passed the Rubber (Production and Marketing) Act. amended the name of the Board as “The Rubber Board”. under the Rubber Act 1947. Commercial cultivation of natural rubber was introduced in India by the British. 1947. On the recommendation of this ad-hoc committee.
every person who wants a license to purchase.CURRENT POSITION OF THE COMPANY The rubber growers in India are encouraged to produce the maximum rubber required for the country. who wants to acquire rubber for processing. merit award. or to deal with. rubber dealers. and scheduled tribe students etc. quality control managers. manufacture rubber products. superintendents. Rubber Board has labour welfare scheme through which it provides educational stipend. Every application should be accompanied by the license fee and the service charge. Individual. managers. Pathamuttom [Type text] Page 9 . Rubber Board provides training to farmers. The remittance can be made either by demand draft or money order or by cash at the cash counter. has to obtain license. scheduled caste. or otherwise deal in rubber shall apply for a license in Form ‘B’. Saintgits College Of Applied Sciences. and employees of the board. Rubber Board provides license. medical attendance etc. sell.
Saintgits College Of Applied Sciences. Included in all procedure manuals are the requirements of the system which help in determining to what extent they are met by the present system. This helps to focus on the logic of the system. 1. Data flow diagrams are used to describe the relationship among inputs. FACT FINDING TECHNIQUES After getting the knowledge we begin to collect the data through different fact finding techniques.SYSTEM ANALYSIS Analysis of the existing is an orderly structured process for identifying and solving the limitations of the existing system. Regarding existing system from the analyst needs to find out what changes are to be made and how easy are to read. Review of written documents 2. The tools used in the fact finding technique are as follows. The data on existing system is collected & organized. The existing system is analyzed to verify its problems and checks whether it meets the user’s requirements. processing and outputs. Pathamuttom [Type text] Page 10 . The system analysis defines the boundaries of a system. Onsite observations 3. Personal interview and questionnaires Review of Written Documents When available all documentation on data carrier is organized and evaluated.
It helps to obtain quantitative and qualitative data about the system.Onsite Observations Another fact findings technique used by us is observation. We visited the Kottayam branch and observed the insurance and subsidy scheme. The main important sources of our data collection are personal interviews. Feasibility study is a measure of how beneficial: the development or not. We also observed the plantation scheme. To recommend the best alternatives. FEASIBILITY ANALYSIS The main objective of this system is to determine whether the proposed system is feasible or not. Personal Interview and Questionnaires The personal interview is the most fruitful method of obtaining information. goals etc. We asked certain questions to the manager and staff to know about the organization activities. Feasibility of an information system would be to an organization. objectives. On this basis we formulated questions and draw conclusions on watching these activities. We observe the ongoing activities of our organization. so the reliability and validity of the data gathered depend on the design of the interview or questionnaire and the manner in which each instruments is administered. It is mainly conducted To determine whether there is a new and better way to do the job that will benefit the end users. We also identified their policies. To ascertain the cost and savings of alternatives. Mainly there are three types of feasibility study to which the proposed system is subjected as described below. Personal interview is face to face interaction between two people. Saintgits College Of Applied Sciences. Pathamuttom [Type text] Page 11 .
Development risk. The cost if nothing changes. A system that can be developed technically and that will be used if installed must still be profitable for the organization. The cost of hardware and software for the class of application of the project being considered. performance and constraints that may affect the ability to achieve an acceptable system. 3. Technology. otherwise it is not considered as a feasible project. Resource availability. 2. To be judged feasible.Technical feasibility There are a number of technical issues which are generally raised during the feasibility stage of investigation. a proposal for the specific project must pass all this tests. Saintgits College Of Applied Sciences. The analysis raises financial and economic questions during the preliminary investigation to elimeinate the following: 1. Financial benefits must equal or exceed the costs. The benefits in the form of reduced costs or fewer costly errors. Economic feasibility Economic feasibility is an important task in system analysis. The cost to conduct a full systems investigation 2. The considerations that normally associated with technical feasibility include: 1. 3. A study of function. Pathamuttom [Type text] Page 12 . 4.
liability. Saintgits College Of Applied Sciences. Legal feasibility A determination of any infringement. infringement and myriad other traps frequently unknown to technical staff.Operational feasibility Proposed projects are beneficial only if they can be turned into information systems that will meet the operating requirements of the organization. Pathamuttom [Type text] Page 13 . It encompasses a broad range of concerns that include contracts. violation. This test of feasibility asks if the system will work when it is developed and installed. or liability that could result from the development of the system is legal feasibility.