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a) Introduction about the study:
Organizational study is the art of getting a practical knowledge of the practices done in an organization. Nowadays practical studies are given more importance than theoretical study. Organizational study helps a student to know how things are handled in an organization. This will help a person to gather more practical knowledge in the field of business. This covers almost whole of the organization’s departments. Each and every section of the organization is covered collecting the maximum information that can be collected. This study was for a period about 45 days.
Organization study is an exercise for the students who are undergoing M.B.A program. It provides the student with the first hand idea on the practical working of the organization. The students get an environment where he/she can actualize the knowledge he has acquired in his curriculum. The exercise is an opportunity for the student to understand the organizational structure, the major departments, flow of information and various other functions in an organization.
An organization study is an excellent way to determine if the industry and the profession is the best career option to pursue. Interns not only gain practical work experience in a field that they intend to pursue but also build experience in international platforms. It helps individual to combine theory with practical work experience.
Organizational study helps develop professional work habits; provides an understanding of corporate cultures, gives an opportunity to analyze international business settings, offers Platforms to compare differences in work styles.
It is on agreement between us and a company or organization for a fixed period of time such as a semester or quarter .Agree to work for them and they agree to mentor and teach us internships can offer valuable insight into practical field or career.
The institutional training programs is to gain knowledge of various management activities and strategies involved in the day-to-day activities and strategies involved in the organization. It is the bridge between campuses to corporate is the need these days. It enables us to be future corporate is the journey from being a person to professional.
We get corporate trainers offers what comes directly from corporate. It also easy to develops our communication skills to convey well & personally offering impact in existence. These programs are helping us to know the industry requirements. Starting from interview preparation and proving our self to be productive with personality for the organizations from day one. This practical situation will help use more than theories which we studies. It will help use to develop our skills through the practical experience. These activities help at the time of its entry into organizations until we leave the organizations.
b) Industry profile :
World latex industry
Asia, dominates the world latex industry producing over 90% of the world output. However, latex concentrate has been in the grip of price volatility for the most part of time due to erratic supply, with prices currently ruling high at around US$ 2.2 in the producing countries. World supply of latex concentrate has been estimated at around one million tonnes a year in dry rubber content terms. This comes to about 13% of the global supply of natural rubber. Of the world output of latex concentrate, over 90% comes from Asia and the rest from the African and Latin American countries. Centrifuged latex of 60% rubber content is the largest variety produced in the world. This level of rubber content is optimum for making many products through dipping, moulding and extrusion. Consequently, latex concentrate of 60% dry rubber content has remained the preferred material of the latex goods manufacturers.
Asia is now the centre-stage of world latex industry. Countries of Thailand, Indonesia, Malaysia, India and China are rich sources of NR latex and the products made out of it. Annual output of latex concentrate is substantial, but its global requirement is more pronounced. Latex products have become part of civilized life, as they offer living comfort, healthcare and cozy toys for children. These are made in almost all developed and developing countries. Being a much sought after raw material, latex concentrate has been in the grip of price volatility for the most part of the time.
Low supply, high price
The price of latex concentrate has been ruling above US$ 2 a kg in the markets of major producing countries like Thailand and Malaysia for over the past six months. It is quite remunerative for the producers and processors, but the products manufacturers find it too good to make finished products at fair price. Even at US$ 1.8 a kg early in January 2010, it was pricey. Since then the price has moved up and ruled around $ 2.2 in the producing countries. The fluctuation is obviously the result of inadequate supply. High demand for dry rubber grades limits the availability of field latex for processing into concentrate. The price of latex has been going up and down from time to time in tune with the surge and fall in supply.
When the global economy is slowly recovering from the slump, there has been a general rise in demand for goods and services. The economic downfall of 2008 and the slow recovery thereafter have made a number of rubber-based products to turn dear, especially in the healthcare sector. In the midst of such robust demand, outbreak and advancement of the pandemic Influenza-A (H1N1) in many parts of the world have pushed up the demand further for products like latex gloves. Global consumption of gloves has been estimated to be at around 140 billion pieces a year. According to a preliminary estimate, this may grow by 10% over the next five years. Consequently, demand for latex would rise further. The position of major producers Thailand, Malaysia and India is briefly examined here.
Thailand, the topper
Thailand was the world topper in production of latex concentrate in 2009 with 703,817 tonnes in dry rubber content terms, accounting for about 70% of the world output. Of this, 100,262 tonnes was consumed by the domestic industry and as much as 595,550 tonnes was exported. Almost 75% of the latex concentrate reaching the world market was from Thailand. Many of the major latex consuming companies in Thailand are multi-product producers. Examples are Sri Trang Agro-Industry Public Company, Thai Rubber Latex Corporation, Thai Hua (Public) Ltd. Co. and Von Bundit Co.Ltd. They figure among the leading centrifuged latex producers in Thailand with diversified activities with production of dipped goods and other latex-based products. As crop from their plantations is not enough for captive consumption, field latex is procured from other plantations, traders and rubber producers co-operatives to feed the latex processing units. Such companies make more gains from the overall activities.
Malaysia, a major importer
Malaysia produced 110,913 tonnes of centrifuged latex in 2009 out of the total rubber output of 857,020 tonnes. As domestic production of latex concentrate is quite insufficient to feed the industrial units, a large quantum is imported. Production of latex goods is an important industrial activity in the country. There are over 160 units in the latex products manufacturing sector making medical, household and industrial gloves, catheters,
latex thread, balloons, finger stalls and foam products. They have fairly large scale of operation. Malaysia has been facing significant decline in natural rubber production from 1990. However, the country wants to maintain its position as a world supplier of rubber and rubber products. Large quantum of dry rubber and latex concentrate is imported into the country, for domestic consumption and for export. In 2009, as much as 399,357 tonnes of dry rubber and 402,616 tonnes of latex concentrate were imported. With 110,913 tonnes of domestic production, the latex concentrate availability rose to 513,529 tonnes.
Two multinational synthetic latex producers, Synthomer of the UK and PolymerLatex of Europe have set up production plants in Malaysia. Together, they produce 230,000 tonnes of nitrile latex a year. In addition to meeting the Malaysian demand, the rest is supplied to other countries in the Asian region.
India, significant player
Latex centrifuging is an important segment of the raw rubber industry in India. Dipped goods, adhesives, carpet backing and the foam mattress segments raise good demand for centrifuged latex. India is currently the third largest processor of centrifuged latex in Asia. Import of latex does not normally take place in India as the import duty remains high at 70%. Nevertheless, there is an avenue to import latex without duty. Products manufacturing units in the Export Processing Zones can import raw material without duty. Dipped goods producers in the Zone imported around 4,000 tonnes of latex concentrate in 2009 taking advantage of the duty exemption facility. Generally, units in the Export Processing Zones import latex only when the domestic price exceeds the world price by a significant margin.
There are 73 latex centrifuging factories in India. A handful of them function in the public and co-operative sectors. Rest of the units remains in the private sector. Capacity utilisation of the centrifuging plants in almost all the units is around 50%. This is mainly owing to the non-availability of enough field latex for processing. Over 85% of the country’s rubber crop is processed into sheet rubber. Though capacity utilisation is low, latex processing units are able to make profitable operation aided by the prevailing very good price, in excess of US$ 2 a kg.
There are 154 units producing latex foam and 75 producing coir foam. which takes a minimum of four days. Rubber Producers Societies and from plantations of reasonably good quantity of latex production. Hence they source preserved field latex from rubber traders. The creaming units also function profitably as the price obtained for creamed latex is remunerative.A good number of these units obtain field latex from own rubber plantations. Transportation of the crop is also not involved as the buyers collect field latex from the plantation premises immediately after tapping. But the captive supply is quite insufficient for economic operation of the processing factory. when latex processors offer a premium to attract enough supply. Each Producer’s Society has membership of 50 small growers and the society is able to gather a sizable quantum every week for offer to the processors. Selling the crop as field latex has many advantages. 6 . equal to the price of RSS 5 grade sheet rubber. It reduces saves the on coagulation. They utilise commercially available field latex – mainly from planters who have sizable quantum on offer and from Rubber Producers’ Societies. Its major user is the foam products sector. Over 500 Rubber Producers’ Societies out of the total of 2.277 collect latex from the member small growers and preserve it for sale to the latex centrifuging units. washing and sheeting the coagulum and drying the sheets in the smoke house. Better price Several small growers find it advantageous to sell the crop as field latex since the price obtained is good enough. Sometimes they get a better price. There are also 25 creamed latex processors in the country. There are also commercial latex processors who do not own rubber plantations. Creamed latex is mainly used in making latex foam and latex thread. Latex concentrate finds ready market in India.
KOH No and viscosity.The gloves.transportation to the factory.centrifuging.examination/surgical gloves are the range of products manufactured and marketed by the group.Latex Unit is used in industries manufacturing inspection /surgical gloves .condems.ballons.filtering in tanks. the CNRL produced and marketed by KAT are the following grades: 7 .is the pioneers and undisputed leaders in the rubber processing industry in India. The group grow rubber trees.MST(Mechanical Stability Time).c) Company profile : KURIAN ABRAHAM LIMITED (Latex Unit.Concentrated Natural Rubber Latex..desludging.condoms and foam industries are the major customers of Kurian Abraham Limited.preservation at the collection points . The important characteristics that contribute to the quality of CNRL are DRC(Dry Rubber Content). The Concentrated Natural Rubber Latex supplied by Kurian Abraham Limited . The production of CNRL involves collection of field latex from estates.preserve and process the rubber latex for consumption in the dipped goods industry.Thucklay) Kurian Abraham group of companies. founded 5 decades back. chemical addition .Over the last 38 years the unit has undergone infrastructure expansions and technological up-gradations resulting in today’s production capacities of 100 tons per day.standardization and packing including marketing.crepe rubber.The foresight. vision and quest for quality propelled the group to establish itself as the single largest processors of centrifuged latex and other latex based products for domestic and global marketing. tap .crumb rubber .On the basis of these characteristic.(KAT) The KAT unit was founded in 1973 with two centrifuge machines with an average production of 6 tons per day.selection of AFL(Ammonia Field Latex)lots for centrifuging.foams and rubber bands.Latex Unit.VFA(Volatile Fatty Acid)No.
The drum is sealed using tamper proof bung caps.The ISI marking process helped to strengthen the quality control activities of KAT and from this base level of quality management . CNRL grade standard CNRL grade super CNRL grade special CNRL grade X CNRL grade 52% DRC Classified 35% DRC CNRL grade LATZ A part of the centrifuging process is subcontracted to an external facility owned by the Kurian Abraham group.The standard quantity in a drum is 205 litres net.inside coated with bituminous paint and exterior painted with enamels. The standard grade CNRL packed in KAT is under product certification license of Bureau of Indian Standards since 1992. The finished product CNRL is packed in reconditioned MS drums . 8 . the organization came a long way in improving the processes and process controls and thus gaining appreciable recognition as the best reliable quality latex supplier in India.The desludged latex is sent from KAT to the unit that centrifuges.packs and provides packed CNRL back to KAT for taking into main stock of finished products.
sold under the KA Latex brand not only has a significant share in the Indian market but is also exported to countries across the world such as the US. Today KAT is one the largest processors of centrifuged latex in India with an output capacity of 100 metric tones per day. toys. The firm was engaged in marketing latex. gloves. Products Latex Pre . Until now. Kurian Abraham started Kurian Abraham Private Limited as a proprietary concern in the year 1955.Revertex of Malaysia to offer world-renowned Revertex and Revultex grades of PV lattices in India. KA-Latex's steely resolve and commitment for environmentally safe manufacturing practices and procedures has nullified this myth and proven that even in the rubber industry ISO: 14001 accreditation is very much feasible. elastic threads. Europe.vulcanized letex Skim crepe/ block Latex KAT's double centrifuged latex and specialty latex grades meet the exacting requirements of the manufacturers of condoms. rubberized coir etc. catheters. the general impression was that it is was not possible to get ISO 14001 certification for rubber based industries as the processing of natural rubber latex is bound to generate large quantity of effluent. In 1958 a factory was set up for processing latex. In fact it is the first ever Indian latex processor to receive an ISO 9001:2000 accreditation as well as the ISO 14001: 2004 accreditation for environmentally friendly stringent manufacturing practices.Vulcanized Latex An exciting development on the processing horizon is the introduction of pre vulcanized (PV) latex in India. 9 . balloons. KAT is first in the country to enter into a technical agreement with the world major in PV latex . South America. Pre . foams.d) Product profile The late Mr.Turkey and Sri Lanka. Nevertheless. The company's latex.
Skim latex is produced as a byproduct during the preparation of centrifuged latex concentrate. This produces sheets between 1. adhesives. online process life.2 and 1. These blocks will be properly dried in drying chambers at around 100 +degree centigrade. cast articles including theatrical masks and toys.giving the Indian rubber industry an altogether fresh impetus. The sheets are packed as bales and marketed as "skim crepe". carpet backing. These lattices are specially formulated and tested to perform on modern high speed manufacturing lines and custom built lines of individual manufactures. it also has a very low dirt content. consistency and stability.5 to 4 days at 37°C . carcinogens and proteins .5 mm thick and 24 cm wide.Their PV Lattices are distinguished by their long shelf storage life. It has a dry rubber content of only 3 to 7%. However. 10 . with minimum batchto-batch variations. The quality is almost at par with ISNR 20 except slightly high nitrogen content. Coagulation of skim latex is done by acid treatment. baby teats. They meet all the currently known and impending regulations on cytotoxins. The sheets are dried in drying rooms for 2. The washing process removes from the coagulum considerable amounts of the serum constituents which can cause rotting. condoms. Skim Crepe Skim Crepe is produced from skim latex. continuous sheeting. They have end use applications in gloves. The skim coagulum is washed and milled. Skim Crepe Block Skim Crepe Block is made from skim crepe sheets which is made into blocks and palletised for shipment. It is important that the ammonia content is kept as low as possible. Properties will be similar to skim crepe except it is more convenient to transport as well more dried than the skim crepe. catheters.
To know how manufacturing process is carried by the company. b) Scope of the study: The study is being conducted at Kurian Abraham Pvt.Thuckalay and the respondents were the assistant factory manager and the employees from different departments like accounts and administration.. d) Limitations of the study: 1..Ltd(Latex Unit). To know the authorities and responsibilities of each personnel. etc. maintenance. And this study tell us an overall view of organization and functions carried out by different departments like manufacturing. To know the working environment.CHAPTER 2 a) Objectives of the study: To know the organizational framework . human resource..etc. 11 . accounting & administration. The primary data collected from limited respondents. Lack of time is a major limiting factor. 2. To know the functions of various departments. testing and laboratory.Thuckalay.human resource.Ltd(Latex Unit). c) Area of the study: The study had been undertaken at Kurian Abraham Pvt.
WORK ENVIRONMENT Work environment requirements are initially elicited .having regard to the need to ensure positive influence on motivation.change. discussed and finally determined by a group of top management members.performance and satisfaction of employees.eat and rest Hygiene and cleanliness levels Noise and vibration levels Light and airflow needs Pollution level in the work areas 12 . Human and physical factors of environment determined and managed are: Suggestion system Personnel safety Use of protective equipment Facilities to wash.
HR deployment & induction. Education & training of personnel. Maintaining personnel data. Recruitment of personnel. Human aspects of work. Continual improvement of HR process. 13 .CHAPTER -3 DEPARTMENT PROFILE A) HUMAN RESOURCES DEPARTMENT DEPARTMENT CHART : DIRECTOR HR MANAGER ASSISTANT Responsibilities of HR manager: Determining competency needs of personnel with the approval of director. Annual performance appraisal.
Two sets of free stitched uniform every year Washing allowance Provident fund Medical allowance Tea allowance for labours Bonus Gratuity Fringe benefits: Medical allowances. A shift .00pm(40 workers) ii.Authorities of HR manager: Prepare education and training plans.10:00am to 10:30am . Organize training events.10:00pm to 6:00am(20 workers) Intervals .2:00pm to 10:00pm(30 workers) iii. Working time: In KAT. Update training records & personnel data sheet. C shift .It can be listed as follows: Machine workers: i. 6:00pm to 6:30 14 . B shift .6:00am to 2.the working time varies workers to workers according to the nature of work. Labour welfare facilities: The labour welfare facilities and fringe benefits provided by KAT to its labours are quite appreciable such as. Review annual performance appraisals & follow up actions. Loans without interest for motor vehicles Children education allowance Family tour.
20 days o Casual leave .00am to 5.00pm Lab: i.1.84 days 15 .5 days Office Staff: o Casual leave . Office staff: 9. ii. 24 contract workers are working currently.They are given as follows: Factory workers: o Earn leave .00am to 2.8 days Managers: o Leave -25 days Female staff: o Maternity leave . ii.6.00pm to 9.There. A shift. Leave facilities: KAT provides leave facilities to its workers concerning their personal life.00pm Others: i. A shift = 6:00am to 2:30 pm B shift = 1:30 pm to 10:00pm Total number of employees: KAT employed totally hundred permanent workers as 85 male workers and 15 female workers .00pm B shift.7 days o Medical leave .It also employs temporary workers.
All the payments are made only through bank.If it is a holiday .5% Provident fund 12% 16 .Payroll process: Office staff are paid salary on the first working day of every month.Labours are paid wages as monthly payment on the date of 5.The payment details are as follows: Staff: Basic pay DA 12% Medical allowance 4% Provident fund 12% Labours: Basic pay DA 12% Medical allowance 4.it will be paid on the next working day.
Cash flow management. Preparing finance & account’s related reports. Expenditure control.B) FINANCE DEPARTMENT DEPARTMENT CHART: DIRECTOR GENERAL MANAGER ACCOUNTS MANAGER ACCOUNTS ASSISTANT Responsibilities of finance manager: Preparation of budget. 17 . Banking.
Release of payments.Authorities of finance manager: Reviewing & processing financial sanctions.And earns net profit of 6 crores. It makes around 250 to 300 crores of turnover every year . Types of assets: Fixed assets * * * * Land (Non depreciable) Plant & machinery Furniture & fixture Vehicles Current assets * * * * * Debtors Loans & advances Bank Cash Stock in trade Investments Non tangible assets * * * Goodwill Miscellaneous expenses Technology known 18 . Assets and liabilities: KAT acquired a very good position in the latex industry.The following figure shows the different types of assets and liabilities.
But. Working capital management: As latex is a seasonal product .Mainly they use Tax payment: KAT pays all types of taxes accurately on time such as excise duty.22% and 32.income tax.advance tax.Mostly it invests for the period of 6 months.working capital is not needed.KAT needs working capital during the months of August to February.The investments are made as temporarily only. Sources of funds: Some times funds are generated through the company’s shareholders’funds/ directors’ funds / sales funds.Types of liabilities: Share capital Reserves & surplus Current liabilities Loans & advances Profit & loss Investment: KAT invests its surplus in mutual funds / money market.service tax.5% respectively. 19 .etc. profit.They paid taxes for the year 2010 – 2011 and 2011-2012 as 33.from March to July ..purchase tax..sales tax.
C) WORKS/FACTORY DEPARTMENT DEPARTMENT CHART: DIRECTOR FACTORY MANAGER EDP IN CHARG E ACCOUNTS &ADMINISTRATION OFFICER CHIEF CHEMIST ASST MANAGER (COMMERCIAL) PRODUCTION CHEMIST STORE IN CHARGE MAINTE -NANCE BRANCH IN CHARGE PURCHASE ASSISTANT DESPATCH ASSISTANT SUPERVISOR 20 .
5000. Ensuring achievement of planned production. Man power planning and deployment. 8. 3. 9. 2. 13. Approving cash requirements. Supervision of activities of assistant manager-commercial. Ensuring complaint to statutory and regulatory requirements 11. Approval of purchase order. Responsibilities: 1. 21 . 12. 4. Interaction with statutory authorities and other external bodies. Extend working hours. Approval of level ‘c’ documents. Identification of monitoring and measuring devices in co-ordination with chief chemist. 5. 9. 7. Ensuring upkeep of factory premises. 12. Day to day administration of factory.10000 or below. Resolving customer complaints. Ensuring safety of personnel and working conditions. 11.etc. Overall functioning of factory. 7. Human resource management pertaining to factory.production chemist. 3. 5. Approval of capital purchase to amount of Rs. 8. Changes to production plan. Approval of cash purchases upto Rs.AUTHORITIES AND RESPONSIBILITES OF FACTORY MANAGER Authorities: 1. Identifying training needs for those reporting to him.chief chemist. Approve overtime. Identification of resources requirement for the factory. 10.. 6.. 10. Stop production. 6. Providing technical clarification in co-ordination with chief chemist. Review and disposition of non-conforming products. 4. 2.
Activities: It includes purchase planning. 17. production planning. 16. The works department consists of seven sub departments such as. control of sub contracted centrifuging.. a) Production b) Information Technology c) Maintenance d) Stores e) Commercial f) Testing & Laboratory g) Sales & Planning The department charts and the authorities and responsibilities of each personnel for each department are as follows: 22 . review and analysis of data(factory level). Providing information to management pertaining to factory operations. On job training to department heads.14. Disbursement of salaries and wages. statutory compliance. Continual improvement. 15. etc.
Ensuring cleanliness inside the factory. Ensuring the fitness of production equipment. Timely execution of production plan. Stop further process in case of production long sheet or daily report. Authorities of production chemist: Extend the production time to complete the production. Approval of indents. Identifying training needs for those reporting to him. Referring to work instructions and specifications. Determining the quality of chemical and other materials. 23 .a) Production Department Department chart: FACTORY MANAGER PRODUCTION CHEMIST PRODUCTION SUPERVISOR WORKMEN Responsibilities of Production chemist: To control the production process. Clear the CNRL for packing.
Clear the product for next process. 24 . Adhering to production plan. Housekeeping. Authorities of production supervisor: Assigning the personnel for work. Packing the correct batch. Quality policy: Commit to consistently ensure customer satisfaction by exceeding quality levels of known expectations. dilution and additions. Selection. setup. Addition of chemicals. and strictly adhering to agreed delivery schedules.Responsibilities of production supervisor: Timely execution of direction from the director. employing continually improved processes.
PRODUCTION PROCESS : RECEPTION OF FIELD LATEX AT VARIOUS COLLECTION CENTERS PRESERVATIVES ADDITION OF DAHP(Dry Ammonia Hydrogen Phosphate) DESLUDGING PUMPING TO RECEIVING TANK CENTRIFUGING QUALITY CONTROL TESTING CONCENTRATED LATEX IN STORAGE TANK SKIM LATEX 25 .
Priorities in order execution Exigencies at KAT. shoes. Market demands details received from Sales & Planning manager. hip ropes. Availability of raw materials. Orders for special products. safety belts. 26 . face shields and helmets.Aspects of Production Planning KAT considers the followig aspects for the planning of production. protective cloth. acid-gas masks. Ammendments to production plan may arise due to * * * Changes in customer requirements. Safety measures: The equipments provided by KAT to its workers to ensure their safety to prevent accidents are Gloves. chappals. Current customer order. Capacity utilization.
Authorities of A & A officer: Procuring N forms. Maintenance of time card. 27 . Consolidation and dispatch of empty drum statement. Assuring statutory remittances.b) Administration & Accounts Department Department chart: FACTORY MANAGER A/C’S & ADMINISTRATIVE OFFICER ASSISTANT Responsibilities of A & A officer: Consolidation of stock and statutory statements. Disbursement of salaries & wages. Responsibilities of assistant: Maintaining statutory registers. Despatch of all general statements. Issue of stock and cash statements. Compilation of leave statements. Indenting for cash requirement. cess permit and delivery note.
Maintenance of records. Responsibilities of data entry operator: Correct feeding of data. Proper control of electronic documents. Scanning of virus as per schedule. Taking the hard copies as per requirement. Taking the hard copies as per requirement. 28 .c) Information & Technology Department chart: FACTORY MANAGER EDP-INCHARGE DATA ENTRY OPERATOR Responsibilities of EDP-in charge: Preparation & consolidation of statements. Storage and protection of CDs and floppies.
sludge pits. utilities . Checking the quality of items purchased. open drum storage yards. and AMC maintenance. Check up of generator. 29 . latex storage tanks.computers. DM plant and water softener.. Recommand for repairs/replacements when needed.d) Maintenance Department Department chart: FACTORY MANAGER JR. open drains. Activities: It includes maintenance of buildings & work areas.etc. Authorities of junior supervisor: Approve the quality of item purchased. centrifuges and stirrers.SUPERVISOR-MAINTENANCE WORKMEN Responsibilities of junior supervisor: Execution of preventive maintenance.
e) Stores Department Department chart: FACTORY MANAGER SENIOR SUPERVISOR SUPERVISOR WORKMEN Responsibilities of senior supervisor: Identifying storage areas. Maintaining records. 30 . Reservation of product. Identifying training needs for those report to him. Insurance of products. Maintenance of stocks. Reverification of stored products. Handling storage resources. House keeping.
Protection of CNRL under storage. Dispatch products. Issue of products. Authority: Load the products. SUPERVISOR –DESPATCH: Responsibilities : Despatch of products as instructed by commercial assistant. Initiation of purchase requisition as per Re Order Level.Authorities of senior supervisor: Approval of gate pass. Identifying the storage area for CNRL. 31 . Maintaining the stock CNRL. Co-ordination with commercial assistant.
DESPATCH ASST.FIELD SUPERVISOR 32 .f) Commercial Department Department chart: FACTORY MANAGER ASST.MANAGER(COMMERCIAL) PURCHASE ASST. BRANCH IN-CHARGE ASSISTANT ASSISTANT FIELD SUPERVISOR ASST.
Identifying training needs to those reporting to him. Release a purchase order. Conducting supplier evaluation and identification of new supplier. Rate of supplier performance. Authorities of assistant manager: Release of purchase budget of latex. Negotiating the general purchase.They are as follows: i. Purchase department Despatch department 33 . Transport arrangement of despatches.Responsibilities of assistant manager: Budgeting the purchase of latex. ii. Implement corrective / preventive action.departments. Approving the transport quotations. Commercial department itself includes two sub . Daily arrangement of schedules for lifting of AFL and general items.
Despatch department: 34 . Woodhope estate. Evaluation and approval of suppliers. ii. Kundarathala agencies. Arun agencies. Kavuvalla agencies. Purchase planning. Performance monitoring of suppliers. Check list for latex load dispatch from branch.The important among them are: Velimali estate. Important suppliers: The suppliers of KAT are from different states. Monitoring of purchase order. Demonstration of latex preservation to the approved suppliers through branches. Arasu agencies. Purchase of drums.i. Reorder level and minimum stock level to ensure materials are available.KAT purchases its raw materials from about 250 suppliers. Co-ordinating with branch for latex procurement.Mainly they are from Kerala. Verification of purchasing data and release of purchase order. Purchase department: Activities: Provision of resources to the latex supplier through branches. Settlement of payment to the latex suppliers.
g) Testing And Laboratory 35 . Verification of trucks documents & driver license.Activities: Batch and drum selection for despatch. Loading and preparation of gate pass. Planning and monitoring of despatches.
Department chart: It structured same as the R & D department. FACTORY MANAGER CHIEF CHEMIST LAB CHEMIST CHEMIST ASSISTANT CHEMIST LAB ASSISTANT LAB BOY Responsibilities of chemist: 36 .
Recording and reporting of test results. Reporting of testing done. Checking of AFL received. Activities: Testing color of CNRL. Testing odour. etc. Testing total solid content. Assuring proper testing & timely reporting. D) SALES & PLANNING DEPARTMENT 37 . Preparation of solution used for testing. Testing ammonia. magnesium content. Authorities of chemist: Assuring the use of correct test methods and calibrated measuring devices. potassium hydroxide. Monitoring the DRC of sources sample and lot sample and reporting of various. Testing dry rubber content. Preparation of standard solutions.VFA methods. Maintenance of statutory registers and records.
Issue daily dispatch schedule and sole documents. Accept orders. Realization of payment of bills. bills etc.DEPARTMENT CHART: DIRECTOR SALES MANAGER SALES ASSISTANT Responsibilities of sales manager: Generate customers. Correspondence with customers. maintain customer relationship. issue confirmation and work order to factory. Responsibilities of sales assistant: Preparation of daily dispatch schedule. Maintaining sales order register. Maintaining of customer related files. Fixing price to the products. Target: 38 . Conduct negotiation. Checking of bills. Submit offers.
Fixing annual sales target: The manager has to plan and fix the annual sales target at the month of March every year. Market demand. Seasonal crop variation. Competing market contribution.it is a demand oriented product. The emerging market trends including the possible future requirements that are likely to be specified by customers and statutory/regulatory agencies are monitored and timely actions taken to position the organization with ability to meet such requirements in future.are monitored and measured. Actual sales & production of previous year.is also maintained at a level that exceeds the customer expectations.communications and relations. Resection rate. The quality of products .services.to the extent practicable. Perceptions of customers as to what extent their needs and expectations are met. The target to produce latex for one year is 1lakh field latex.Though latex is a seasonal product. The manager has to consider the following aspects while planning & fixing annual targets. Methods of overcoming competitors: 39 .The present requirements of customers are determined and met. Customer Focus: A customer focus is inherent to the business processes of the organization.
etc..Trivandrum. Better customer relationship. Kurlon. balloons.KAT is overcoming its competitors by focussing on the following three areas. there is no Major customers: KAT has about 150 customers from various districts.. No Advertisement: As latex is a raw material for producing advertisement.states and also from nations. E) ISO 9000 CELL 40 . Quality of product.condoms. gloves.rubberband. etc. Suretx. Kurian Abraham group itself acts as one of their major customers as it produces gloves. Good customer service. The other important customers are: TTK LIG-America HLL.
Issue of management review meeting agenda and minutes. Reporting the performance of QMS. Monitor and ensure effectiveness of corrective action. 2) Organizing management reviews and follow-up actions. Issue of internal audit schedule. Despatch of all general statements. F) R & D AND QUALITY ASSURANCE DEPARTMENT 41 .DEPARTMENT CHART: DIRECTOR MANAGEMENT REPRESENTATIVE ASSISTANT Responsibilities of management representative: Ensuring proper implementation & control of QMS. Activities: 1) Analysing internal audit results. Authorities of management representative: Proper issue of QMS documents. Reporting of audit results. Responsibilities of the assistant: Maintaining statutory registers. Consolidation and despatch of empty drum statements. Ensuring promotion of awareness of customers requirement.
42 .CHEMIST LAB ASSISTANT LAB BOY Quality objectives of chief chemist: Determining product requirements including regulatory requirements.DEPARTMENT CHART: FACTORY MANAGER CHIEF CHEMIST LABORATORY CHEMIST CHEMIST ASST.
4 43 . Right handling of lab accessories. Use of correct specifications and methods for measuring and monitoring the quality. Ensuring the release of conforming products. Ensuring good laboratory practices. Ensuring use of correct test method and calibrated measuring devices.the customers can store it for long duration and there is no need for customers to mix chemicals for their further production. Ensuring the correctness of test result. Quality objectives of assistant chemist: Preventing mistakes in testing.Due to this it has introduced a new technology to produce pre-vulcanized latex .Within a short period it will come to market and will make the environment healthy. CHAPTER . Accuracy of recording data. Quality Objectives of chemist: Monitoring statutory registers and records. Correctness of product characteristic verification. Pre-vulcanized latex is unperishable one. Pre-Vulcanized Latex Technology: KAT gives greater importance to R & D department.No ammonia latex is in research which is meant for non-pollutant latex.So that . No Ammonia Latex: KAT has taken a conscious decision to reduce the amount of pollutants. Planned approach to measuring quality including selecting measuring devices.
SWOT ANALYSIS: STRENGTHS : KAT is a large factory. It also has a good infrastructure. It has a great scope for export. THREATS: Fluctuation in prices. ISO 9001-14001 certified. CHAPTER . Foreign customers.It is the only factory which has been certified for both the quality and no/less polluting environment. Low power generation by government as the industry heavily relies energy resources like electricity. WEAKNESS : High cost of production.Ltd. Joint venture with Malaysia. Infrastructure development. Raising cost of raw materials. OPPORTUNITIES : Pre-vulcanized latex technology. It has an opportunity of labours from North India. Labour shortage which results high labour cost. No problem if demand is low that it has Customers from its own group of Kurian Abraham Pvt.5 44 . KAT has a strong financial position.
KAT’s in-house research .FINDINGS. b) Suggestion : Though KAT provides good welfare facilities to its labours and its employees.This will lead to sustain the efficient employees / workers permanently with them.Their fully equipped labs for complete testing of products have enabled to develop products in compliance with Indian and international standard specifications. world – class manufacturing facilities . it would be better to get feedback from the employees/workers to find out their actual expectations. So. Its in-house R & D facility for advanced product design.Ltd. the total number of permanent employees / workers are comparatively low. Thuckalay is on a steady growth path. SUGGESTIONS AND CONCLUSIONS a) Findings : Kurian Abraham Pvt.If there is any default from the management.Latex Unit . continuous training. design & development competencies. C) Conclusion : 45 . skilled labour and professional management give them edge over competition. plays a critical role in bringing about a high level of customer satisfaction and reliability of products.development and testing .It is the oldest and the most trusted latex unit of our country.it can be analysed and decisions can be taken to rectify them.
The organizational study on Kurian Abraham Pvt. KAT has introduced good labour welfare facilities which care the needs of workers and consequently increases the love and affiliation of the workers toward the organization. KAT has customers not only from India but also from foreign countries like China .Thus.Thucklay.USA.It also has a good infrastructure and it is strong in its financial position.Latex unit. KAT is the only manufacturing industry which owned the pre-vulganized latex technology having joint venture with Malaysia. 46 .It is the largest processor of centrifuging latex in India. has really enabled me to understand the organizational structure of the corporate world to an extent.the middle level management and the bottom level management.KAT has earned a good name in the society.of people working in it.the ways and means how it functions..KAT is one of the leading industries in the manufacturing of latex. It was found during the study that is indeed a healthy organization with a lot of well unique functions.Ltd.there is a well established organizational structure with the top level management..etc. the industry basically being an latex industry has a large investment and a good no.
APPENDIX 47 .
ORGANISATION STRUCTURE DIRECTOR Human Resources Finance Works / Factory ISO 9000 Cell Sales And Planning BIBILIOGRAPHY Maintenance Commercial Purchase Despatch R&D And Quality Assurance 49 Information Technology Administration & Accounts Production Stores Testing Laboratory .
OOPPOOTTIL.COM. COMPANY DOCUMENTS WWW.COM WWW.AU 50 .ALLRUBBER.RUBBER.COM WWW.