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EB EBA EBAB EBB EBBA EBBC EBBD EBC EBCA EBH EBI EBJ EBK ED EDAE EDC EDD EDDA EDDB EE EEA EG EGAA EGB EI Building and Grounds Management Public Conduct Policy/Parents/Guardians/Others Smoke Free Buildings Tobacco Use on Educational Property Safety/Security of Buildings and Grounds Schools Safety Act School Safety Plan Emergency Drills (Also JGFA, Cf. LDAL) Emergency Closings (Also AFC) Emergency Operations-Civil Defense Security Vandalism Protection Use of School Facilities Long-Range Maintenance Program Buildings and Grounds Records Energy Management Conservation Student Transportation Management (Cf. JGG) Private Vehicles Safety Scheduling and Routing Special Use of School Buses Walkers and Riders (also JGGA) Child Nutrition Program Wellness Policy Insurance Management (Cf. ECA, FGE) Workers Compensation Student Insurance Program (Also JGA) Computer Software Usage


The School Board, pursuant to state law, is the custodian of all real property of the school district and has the authority, power and duty to manage, control and care for same, both during the school term and during vacations and also has the authority, power and duty to prescribe and enforce rules and regulations for the use of school buildings and grounds for the holding of public meetings and gatherings of people. 37-7-301 (c) 1993 Also see EBH.

Approved August 11, 2005 PUBLIC CONDUCT POLICY EBA

Parents, guardians, custodians and other individuals while attending any school-sponsored activity, visiting any school or school grounds shall conform to the rules and regulations of the school district or be removed from the premises. School district officials are hereby authorized to bring any and all charges deemed appropriate against such individuals for the following misconduct. 1. Willful disobedience and/or disrespect to a teacher, principal, Superintendent, member or employee of the local School Board. 2. Using unchaste or profane language. 3. Immoral or vicious practices. 4. Conduct or habits injurious to his/her associates. 5. Possessing, using, transmitting, or being under the influence of any narcotic drugs, hallucinogenic drug, amphetamine, barbiturate, marijuana, alcoholic beverage or intoxicant of any kind. 6. Disturbing the school and habitually violating the rules. 7. Cutting, defacing, or injuring any part of the public school buildings or public school bus. 8. Writing profane or obscene language or drawing obscene pictures in or on any school material or on any public school premises, or any fence, pole, sidewalk, or building. 9. Carrying firearms, knives, or other implements which can be used as weapons except by duly authorized law enforcement officials. 10. Throwing missiles on the school grounds. 11. Instigating or participating in fights. 12. Committing any other offense which interferes with the educational process.


No person shall use any tobacco product on any educational property of the Columbia School District. Violators shall be subject to a fine and shall be liable as follows: (a) for a first conviction, a warning; (b) for a second conviction, a fine of seventy-five dollars ($75.00); and (c) for all subsequent convictions, a fine not to exceed one hundred fifty dollars ($150.00) shall be imposed. LEGAL REF.: Mississippi Public School Accountability Standards CROSS REF.: Policy GAX Drug Free Workplace


The School Board, with the assistance of the State Department of Education School Safety Center, shall adopt a comprehensive local school district school safety plan and shall update the plan on an annual basis. (Section 37-3-83 (2), MS Code of 1972, amended) This school district may use audio-visual-monitoring equipment in classrooms, hallways, buildings, grounds and buses for the purpose of monitoring school disciplinary problems. (Sections 37-3-83 (6), MS Code of 1972, amended) Ref: Sections 37-3-81, 37-3-83, 37-11-54, MS Code of 1972, amended. Also see Policy JCB. SCHOOL BUILDINGS & GROUNDS The school principal shall have a current disaster plan and conduct regular safety drills. Fully charged and recently inspected fire extinguishers of the appropriate type shall be accessible every 75 feet and also located in the cafeteria, hallways, heater/boiler room, science labs and shops. The school principal shall develop contingency plans for the operation of his/her school. These procedures for dealing with routine and emergency situations, ill or injured students or staff shall be posted in a well-known, readily accessible location in the school. The school principal shall develop a schedule of inspection to ensure that the building and grounds are safe, clean and orderly and promptly notify appropriate school personnel of any dangerous condition of the Board's property. Any activity taking place in the school building or on the school grounds shall be adequately supervised. TRANSPORTATION OF STUDENTS The private vehicles of students shall remain parked and locked while at school and until the end of the student's school day. The parent reassumes control over the student at the time the student leaves the school premises. Students who are to be players, participants, or performers in school-sponsored activities shall be transported to most such activities in school district owned or leased vehicles. Students may be allowed to travel in private vehicles to schoolsponsored activities with prior permission by the principal. If students travel in a private vehicle a copy of the driver's license and a copy of proof of insurance must be on file in the office of student transportation. Students, as members of clubs, teams, groups, etc., who are to be players, participants, or performers are expected and shall travel to and from school-sponsored activities as a group. All school buses shall meet minimum specifications approved by the State Board of Education and shall be well maintained. Each bus driver shall have a valid bus driver's certificate and a Commercial Drivers License (CDL) and shall operate the bus according to all specified safety procedures to ensure optimal safety of passengers. Each school bus shall be systematically inspected for maintenance problems on a quarterly basis. SCHOOL-SPONSORED CLUBS/EXTRACURRICULAR ACTIVITIES

Prior to being allowed to participate in any school-sponsored activity, each participant shall be required to furnish to the sponsor the required form(s) signed by parent/guardian. The form(s) shall include a notice to parent/guardian of risk of injury or death, waiver of liability in the event of injury or death and acceptance by parent/guardian of responsibility for health care due to injury or death. Attendance and participation in such activities by children and/or adults who may also be students and/or employees of this school district shall be strictly voluntary and at the sole cost and expense of said child/adult. Participants shall in no way imply that their participation is in any way sponsored by this school district. Each coach/sponsor shall develop contingency plans to be followed for his/her sport/activity in the event of injury to a participant. All practices and rehearsals for any school-sponsored activity shall take place in a school or on school grounds under the supervision of school personnel. There shall be no practices or rehearsals for school- sponsored activities in private homes or public businesses. For each practice, performance, or event, the school district shall furnish and require the use of safety equipment generally recognized by the sport or activity as being necessary to provide adequate security and protection to the participants. There shall be no school-sponsored performance or competition by school students in places where alcoholic beverages are being served. The Superintendent shall make personnel assignments for school-sponsored activities for which there is a reasonable risk of injury or death only to those district employees specifically trained to properly instruct and supervise such activities. No school principal shall offer or promote any activity not appropriate to the age and maturity of the student. Student club members/athletes who have competed through school-sponsored activities for state or national honors and who are eligible and elect to attend a final event which takes place after the regular school term shall, should such a trip be approved by the principal, be accompanied by the appropriate competent adult to such an event which shall also be considered a school-sponsored activity. Documentation of the driver's license and proof of insurance must be on file in the transportation department. SUPERVISION OF STUDENTS K-12 The school principal shall provide for adequate supervision of students while in the school building or on the school grounds, before, during and after school. Students shall not be permitted to arrive more than 30 minutes prior to the beginning of the school day and are expected to leave school promptly at the end of the school day unless participating in a school-sponsored and supervised activity. Classroom teachers, club sponsors and sponsors/directors of extracurricular activities, including sports, shall never leave those in their charge unsupervised and unattended whether at school, away from school, during school hours or after school hours. This includes field trips, club trips and sports events. Supervision of school students shall be conducted by a competent adult regular staff member. The Supervisor of Transportation shall provide for adequate supervision of students using the pupil transportation system in compliance with all laws, rules and regulations of the State Board of Education which govern pupil transportation. STUDENT MEDICAL CARE School district employees shall not render medical care to students except first aid. Parents/guardians shall be notified immediately by school authorities should a student become ill or injured at school or school-sponsored activity. If, in the

event of serious illness or injury, parent/guardian cannot be contacted, school authorities shall seek immediate professional medical care. Such care shall be at the expense of parent/guardian. STUDENT MEDICATION Medication shall be provided or administered to a student by school personnel ONLY with the written request and consent of the students parent/custodian/legal guardian under policy JGCD. RELEASE OF STUDENTS No student shall be suspended from school or school-sponsored activity prior to scheduled release time without first notifying parent/guardian. No student shall be released to the custody of an individual other than parent/guardian unless written authorization notice from parent/guardian is received by school authorities. No student shall be allowed to withdraw from school or school-sponsored activity prior to scheduled release time unless written request from parent/guardian has been received by the school in advance. Students shall not be allowed to leave and return to school or to a school-sponsored activity. No student shall be released at the conclusion of any out-of-town school-sponsored activity to return home via alternate means without prior approval by school authorities of a written request from parent/guardian. No student shall be abandoned by a sponsor/director/chaperon at the completion of a school-sponsored activity to wait for a ride or to walk home. Also see GAEA, JGCD, JGF, JGFB, JGFG, EBBA. Mississippi Public School Accountability Standards

Approved August 11, 2005 SCHOOL SAFETY PLAN EBBA

Please Note: For information related to student conduct, disciplinary action, and the School Safety Act of 2001, refer to MS CODE 37-11-55 and Policy JCB. Also see Policy EBB. The Superintendent shall be responsible for ensuring that each school in the district maintains a School Safety Plan, which shall be subject to approval by the Superintendent and the School Board. The Safety Plan is to be reviewed on a regular basis and revised as needed. SCHOOL SAFETY PLAN: A comprehensive, systematic, broad-based continuous process designed to create and maintain a secure and orderly school climate that is free of drugs, violence, and fear. A safe and orderly school climate promotes the success and development of all children and the staff who serve them. At a minimum, the School Safety Plan should address the following components: Crisis Intervention Team, School Safety Self-Assessment, and School Safety Drill Assessment. CRISIS INTERVENTION TEAM: An interdisciplinary team of professionals whose goals are to respond to emergencies or crisis situations and to provide an array of services, which may include counseling, medical, legal, security or police, etc. The Crisis Intervention Team may also be utilized in a planning capacity in order to establish coordination and linkages prior to the actual occurrence of an event. SCHOOL SAFETY SELF-ASSESSMENT: A strategic planning and assessment instrument used to evaluate the extent of the school safety plan. In the broadest of terms, the assessment should include a comprehensive review of the entire educational program of a school and/or school district. It may, however, focus on specific areas such as assessment of the gang problem, weapons in schools, drug or alcohol abuse, schoolyard bullying, facilities evaluation, policies and procedures, compliance with statutes, attitudes and a host of emerging trends in the field of school safety. SCHOOL SAFETY DRILL ASSESSMENT: A process designed to evaluate the effectiveness of a crisis management plan and the readiness of an individual school and/or school district. This assessment may include a review of policies and procedures, safety drills, linkages with the appropriate agencies, the role of Crisis Intervention Team members in the event of a crisis, professional development activities, and training students how to respond during a crisis. LEGAL REF.: MS CODE as cited Mississippi Public School Accountability Standards CROSS REF.: Policies EBB Safety Program EDC Bus Safety Program GAEA Staff Protection JGF Student Safety JCB Conduct Disruptive Behavior

Approved August 11, 2005 EMERGENCY DRILLS EBBC

It shall be the duty of the principals and teachers in each building of this school district to instruct the pupils in the methods of fire drills and to practice fire drills until all the pupils in the school are familiar with the methods of evacuation. Such fire drills shall be conducted often enough to keep such pupils well drilled. It shall be the further duty of such principals and teachers to instruct the pupils in all programs of emergency management as may be designated by the State Department of Education. 37-11-5 (1980) The Superintendent shall be responsible for ensuring that each school has a current crisis management plan that includes procedures for bomb threat, fire, earthquake, hurricane, tornado, and shootings. The Superintendent shall also ensure that the principal and staff at each school conduct regular safety drills in event of an emergency situation related to weapons, weather, or major loss of power. LEGAL REF.: MS CODE as cited CROSS REF.: Policy EBB School Safety Act EMERGENCY MANAGEMENT DISASTER PLANS Each school shall have an emergency management disaster plan on file in the principals office. A warning system and appropriate procedure shall be known and provided to all personnel in the respective schools. Periodic practice drills shall be held, at which time all pupils and personnel shall act in accordance with specific directions as set forth in that school plan. All such plans shall be on file at the central administration office. Schools shall be dismissed only by the Superintendent or his/her designee. Each school principal shall use his/her judgment in putting the appropriate disaster plan into effect. The Superintendents office shall provide all possible information and subsequent directions to the school principal. Principals should refer to adopted policies and procedures on natural and nuclear disasters. Each principal shall acquire and maintain a battery operated radio for his office. The emergency management plan shall include, but not be limited to, bomb threat, earthquake, fire, flood, hazardous waste spill, hurricane, shootings/weapons, tornado, and nuclear attack. LEGAL REF.: MS CODE as cited Mississippi Public School Accountability Standards CROSS REF.: Policy EBBA School Safety Plan

Approved August 11, 2005 EMERGENCY CLOSINGS EBBD

The Superintendent may close any school because of an epidemic prevailing in the school district or because of the death, resignation, sickness or dismissal of a teacher or teachers or because of any other emergency necessitating the closing of the school. However, all such schools so closed shall operate for the required full time after being reopened during the scholastic year, except when the district is covered by a disaster declaration by the Governor or the President. In such cases, the school district may be permitted to operate for less than one hundred eighty (180) days. 37-13-65 It is understood that the Superintendent will take such action only after consultation with appropriate authorities, such as transportation, emergency management, and weather agencies. Parents, students and staff members shall be informed early in each school year how they shall be notified in the event of emergency closings or early dismissals. EXTREME WEATHER CONDITIONS If a severe weather warning is issued by the United States Weather Bureau, local civil defense officials will notify the Superintendent and each principal. Children will be retained in tornado drill mode until it is deemed safe to dismiss. Pupils will not be allowed to use the telephone during severe weather warnings except in cases of emergency. LEGAL REF.: MS CODE as cited Mississippi Public School Accountability Standards CROSS REF.: Policy EBBA School Safety Plan

Approved August 11, 2005 SECURITY EBC

The Superintendent is directed to establish rules and regulations as may be needed for security to include, but not be limited to: 1. 2. 3. 4. 5. 6. 7. Provisions for door locks Minimizing fire hazards Reducing the possibility of faulty equipment Keeping records and funds in a safe place Protection against vandalism and burglary Prosecution of vandals School visitors

SECURITY PERSONNEL The School Board may, in its discretion, employ one or more persons as security personnel and may designate such persons as peace officers in or on any property operated for school purposes. 37-7-321 (1) (2000). BASIC LAW ENFORCEMENT TRAINING Any person employed by the School Board as a security guard or school resource officer or in any other position that has the powers of a peace officer must receive a minimum level of basic law enforcement training, as jointly determined and prescribed by the Board on Law Enforcement Officer Standards and Training and the State Board of Education, within two (2) years of the persons initial employment in such position. Upon the failure of any person employed in such position to receive the required training within the designated time, the person may not exercise the powers of a peace officer in or on the property of the school district. 37-7-21 (2) (2000) LEGAL REF.: MS CODE as cited Mississippi Public School Accountability Standard CROSS REF.: Policies EB Building and Grounds Management EBCA Vandalism Protection ECBA Vandalism

Approved August 11, 2005 VANDALISM PROTECTION EBCA

If any pupil shall willfully destroy, cut, deface, damage, or injure any school building, equipment or other school property, he/she shall be liable to suspension or expulsion and his/her parents or person or persons in loco parentis shall be liable for all damages. 37-11-19 (1954) The School Board has the power, authority and duty to suspend or to expel a pupil for misconduct in the school, upon school buses, on the road to and from school, during recess or upon the school playgrounds, and to delegate such authority to the appropriate officials of the school district. 37-7-301 (e) (1993) Citizens, students and law enforcement are urged by the School Board to cooperate in reporting any incidents of vandalism in property belonging to the district and the name(s) of the person or persons believed to be responsible. Each employee of this district shall report to the principal of the school every incident of vandalism known to him/her, and, if known, the names of those responsible. School officials are hereby authorized to sign complaints and to make charges against perpetrators of vandalism against school property, and are further authorized to delegate, as they see fit, authority to sign such complaints and to press charges. LEGAL REF.: MS CODE as cited CROSS REF.: Policies EB Building and Grounds Management Also see JD, JCBE.

Approved: August 11, 2005 Date Revised: September 10, 2009 Date Revised: April 19, 2012 USE OF SCHOOL FACILITIES EBH

The Board shall be the custodian of school property and grants its full use for school-sponsored education, extra-curricular, and other functions subject to rules and regulations developed by the school and district. Permission to use school facilities may be granted for other than school purposes, but such utilization shall not interfere with the normal school program nor incur additional expenses to be paid from school funds nor incur responsibility or work hours for school personnel without appropriate financial remuneration, the cost of which shall be borne by the user. Use of facilities is subject to the following regulations: 1. 2. The use of school facilities for other than school purposes shall be limited to governmental agencies and to reputable organizations or businesses. Organizations, businesses and agencies using school facilities are responsible for any damage to the buildings, furniture, or fixtures and assume responsibility for the preservation of order. Further, said organizations and agencies assume any liability as may accrue by virtue of such use, and agree to indemnify and save the district harmless by virtue of the use of school property. Governmental entities must provide a certificate of insurance showing proof of coverage for the maximum limits required by Title II, Chapter 46 of the MS Code (Tort Claims Act). Other organizations requesting to use district facilities must provide a certificate of liability insurance coverage in the amount of $1,000,000.00 and must provide documentation that the Columbia School District is listed as an additional insured. In accordance with State Department of Education Assurances Guidelines, the use of school facilities shall be denied to any agency or organization which practices discrimination on the basis of race, age, sex, handicapping condition or national origin. Use of public school facilities over an extended period of time shall not be permitted. Permission to use school facilities does not include concession rights of any type unless specified in writing. Use of food service kitchen and serving areas is discouraged but not prohibited. Such use shall require the presence of the school cafeteria manager or a cafeteria employee designated by the manager. Additional fees will be charged for the use of food service kitchen and serving areas. Organizations, businesses and agencies must take the premises as they are at the time of occupancy. Should it become necessary to remove or change the location of furnishings or any other part of the facilities, it shall be made by school personnel at additional expense to the user and shall require the approval of the building principal and/or Superintendent. Users may not move their own equipment or properties into a building without prior approval, and these properties must be removed from the building no later than noon the following day. The school or district will not be responsible for any of users property while it is stored in a school district owned building. Smoking, possession of firearms or any weapons, possession or consumption of alcoholic beverages and other controlled substances, and gambling on school property are prohibited. A certified school employee shall always be present when a school facility is being used. If a public school facility is being used for a city-sponsored event, the Director of Parks and Recreation shall be present in place of a certified school employee.


4. 5. 6.



9. 10.


In order for a facility to be used, application must be made with the principal of the campus where the facility is located and approved by the Superintendent at least two weeks prior to intended use. If approved, a copy of the application will be returned to the applicant as a permit. The Board of Trustees has approved the cost recovery fees to be charged for use of school facilities as indicated below:


All facility rental use will require a $100.00 deposit. The deposit will be applied toward the total cost of the facility rental price. The deposit may be refunded if cancellation is received 24 hours before the scheduled event.
Facility Rental Fee (For Profit) $500.00 $300.00 $300.00 $100.00 $100.00 $100.00 $100.00 Rental Fee (Non-Profit) $ 0.00 $ 0.00 $ 0.00 $ 0.00 $100.00 $100.00 $100.00 Utilities (Per Hour) $25.00 $15.00 $15.00 $25.00 $25.00 $75.00 $25.00 Supervision (Per Hour) $30.00 $30.00 $30.00 $30.00 $30.00 $30.00 $30.00 Custodial (Per Hour) $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 Additional Room

Crystelle Ford Auditorium Elementary Auditorium Primary Auditorium Cafeteria JMS Gymnasium CHS Gymnasium Athletic Fields (Football, Baseball, Softball, or Practice)

$15.00 $10.00 $10.00

In case of inclement weather, the deposit may be refunded or the event may be scheduled. Based on the type of event and the number of expected occupants, an additional fee for security may be assessed. If cafeteria kitchens are used, an additional $15.00 per hour will be assessed for each cafeteria worker present. If an athletic field is used for city-sponsored activities, the district will be reimbursed at a maximum cost of $150.00 per day excluding supervision and custodial fees.

13. 14. 15. 16.

Any use of a facility which makes all or part of the facility unavailable for other uses will be considered a rehearsal or setup and the appropriate fee will be charged. This includes decorating prior to the event. School officials reserve the right to set specific requirements regarding the exact hours a facility may be used, date of use, supervision required, or other requirements deemed necessary. Approved applications shall be revocable and shall not be considered a lease. The Board or its authorized agents may reject an application or cancel any permit. Deviation from the provisions of this policy requires specific Board approval.

Legal Ref.: Section 37-7-301 (c) (k), Mississippi Code of 1972

Columbia School District 613 Bryan Avenue Columbia, MS 39429 601-736-2366 Application to use school facility for other than school purposes
Facility Requested: Agency/Organization requesting use of facility: Profit Purpose for use of facility: Date(s) requested: List all other special properties requested: If requesting specific district personnel to assist with event, please list names and capacity of service: The undersigned hereby certifies that he/she has read and understands the policy regulations pertaining to the use of school facilities in the Columbia School District (a copy of which must be attached to this application and retained by the user) and agrees to abide by same and to assume full responsibility for any damages to the property which results from the use of said property. Further, said user agrees to assume any liability as may accrue by virtue of the use of school property. Organization Representative: Printed Name: Signature: Title: Address: Home phone: Work phone: Cell phone: Documentation needed BEFORE approval can be granted: o Proof of liability insurance (please attach to original application) o Facility rental deposit of $100 (see attached policy requirements) ============================================================================ FOR DISTRICT USE ONLY: Estimated fees for: Facility Use Hours @ $ =$ Utilities Supervision Custodial Other (Specify) Hours @ $ Hours @ $ Hours @ $ Hours @ $ =$ =$ =$ =$ Hours of use: Non-Profit School Activity Government Activity

Special Provision specified by Columbia School District (if any): Approved: Principal Superintendent

Approved August 11, 2005 LONG-RANGE MAINTENANCE OF BUILDINGS OR GROUNDS The school district shall prepare a strategic educational plan in accordance with state requirements. The Superintendent shall be the custodian of real and personal school property and manage, control and care for same, both during the school term and during vacation. 37-7-301 (c) (1993) The grounds shall be adequately maintained for the educational and recreational program of the students and the overall requirements for providing such grounds shall be continually reviewed. LEGAL REF.: MS CODE as cited CROSS REF.: Policies EB Building and Grounds Management EBGA Public Schools Grounds Maintenance EBI


The district administration shall ensure that proper records are kept on all textbooks, materials, supplies and equipment owned by the district, including all equipment purchased with federal funds. Records shall include the issuance of items to the schools, issuance within each school to individual teachers, and teachers records of issuance to students. Schools, staff members and students shall be held responsible for items that have been issued for their use.


The Columbia School District believes it is its responsibility to conserve energy and natural resources while exercising sound financial management. The implementation of this policy is the joint responsibility of the board members, administrators, teachers, students and support personnel, and its success is based on cooperation at all levels. The district will maintain accurate records of energy consumption and cost of energy and will provide information to the local media on the goals and progress of the energy conservation program. The principal will be accountable for energy management on his/her campus with energy audits being conducted and conservation program outlines being updated. Judicious use of the various energy systems of each campus will be the joint responsibility of the principal and head custodian to ensure that an efficient energy posture is maintained. To ensure the overall success of the energy management program, the following specific areas of emphasis will be adopted: 1. All district personnel are expected to contribute to energy efficiency. 2. Energy management will be included in each principals annual evaluation.

ENERGY MANAGEMENT CONSERVATION GUIDELINES Responsibilities: Every person is expected to be an energy saver as well as an energy consumer. Teachers are responsible for implementing the guidelines during the time that he/she is present in the classroom. Custodians are responsible for control of common areas, i.e. halls, cafeteria, etc. The custodian is responsible for verification of nighttime shutdown. Principals are responsible for the total energy usage of their buildings. The Energy Manager will perform routine audits of all facilities and communicate the audit results to the appropriate personnel. The Energy Manager is responsible for making adjustments to the District EMS, including temperature settings and run times for HVAC and other controlled equipment. The Energy Manager will provide regular reports to principals indicating performance with regards to energy savings. The district is committed to and responsible for maintenance of the learning environment. To complement the districts energy management program, the district shall develop and implement a preventive maintenance and monitoring plan for its facilities and systems, including HVAC, building envelope, and moisture management.

General 1. Classroom doors shall remain closed when HVAC is operating. Ensure doors between conditioned space and nonconditioned space remain closed at all times (i.e. between hallways and gym). 2. Proper and thorough utilization of data loggers will be initiated and maintained to monitor relative humidity, temperature, and light levels throughout the districts buildings to ensure compliance with district guidelines. 3. Exhaust fans will be turned off during unoccupied hours. 4. Office machines (copy machines, laminating equipment, etc.) will be switched off each night and during unoccupied times. 5. Computers will be turned off each night. This includes the monitor, local printer, and speakers. Network equipment is excluded. 6. Capable PCs will be programmed for the energy saver mode using the power management feature. If network constraints restrict, monitor will be set to sleep mode after 10-minutes of inactivity.
Cooling Season Occupied Set Points: Unoccupied Set Point: Heating Season Occupied Set Points: Unoccupied Set Point: 74F 78F 85F 68F - 72F 55F

1 Set points in accordance with ASHRAE Thermal Conditions for Human Occupancy Air Conditioning Equipment 1. Occupied temperature settings shall NOT be set below 74F. 2. During unoccupied times, air conditioning equipment shall be off. The unoccupied period begins when the students leave the area at the end of the school day. It is anticipated that the temperature of the classroom will be maintained long enough to afford comfort for the period the teacher remains in the classroom after the students are gone. 3. Air conditioning start times may be adjusted (depending on weather) to ensure classroom comfort when school begins.

4. 5. 6. 7.

Ensure outside air dampers are closed during unoccupied times. Ceiling fans shall be operated in all areas that have them. Relative humidity levels shall not exceed 60% for any 24 hour period. Air conditioning will not be utilized in classrooms during the summer months unless the classrooms are being used for summer school or year-round school. Air conditioning may be used by exception only or in those schools that are involved in team-cleaning. 8. In all areas having evaporative coolers such as shops, kitchens and gymnasiums, doors leading to halls of air conditioned classrooms or dining areas will be kept closed as much as possible. 9. Where cross-ventilation is available during periods of mild weather, shut down HVAC equipment and adjust temperature with windows and doors. Cross-ventilation is defined as having windows and/or doors to the outside on each side of the room. 10. Ensure dry food storage areas are maintained within code requirements. Typically, this is 55F-75F temperature and 35%-60% relative humidity. Utilize loggers to verify. Heating Equipment 1. Occupied temperature settings shall NOT be above 72F. 2. The unoccupied temperature setting shall be 55F (i.e. setback). This may be adjusted to a 60F setting during extreme weather. 3. Unoccupied time shall begin when the students leave an area. 4. During the spring and fall when there is not threat of freezing, all steam and forced air heating systems will be switched off during unoccupied times. Hot water heating systems will be switched off using the appropriate loop pumps. 5. Domestic hot water systems are to be set no higher than 120F or 140F for cafeteria service (with dishwasher booster). 6. Domestic hot water re-circulating pumps are to be switched off during unoccupied times. 7. Heat pumps will have a 6F dead-band between heating and cooling modes. 8. Heating oil and propane (if applicable) levels will be physically measured and recorded by sticking the tanks at least on the following intervals: 1) recurring scheduled monthly date 2) immediately before new delivery, 3) immediately after delivery. Lighting 1. Unnecessary lighting in unoccupied areas will be turned off. Teachers will make certain that lights are turned off when leaving an empty classroom. Utilize natural lighting where appropriate. 2. Outside lighting shall be off during daylight hours. 3. Gym lights will not be left on unless the gym is being utilized. 4. Lights will be turned off when students and teachers leave school. Custodian will turn on lights only in the areas in which they are working. 5. Refrain from turning lights on unless definitely needed. Remember that lights not only consume electricity, but also give off heat that places an additional load on the air conditioning equipment and thereby increases the use of electricity necessary to cool the room. Water 1. Plumbing and/or intrusion (i.e. roof) leaks will be reported and repaired immediately. 2. Grounds watering will only be done between 8:00 p.m. and 10:00 a.m. 3. Install water sub-meters on irrigation and cooling tower supply lines to eliminate sewer charges.


The School Board is authorized and empowered to purchase, own and operate, under such rules and regulations as may be prescribed by the State Board of Education, motor vehicles and other equipment for the transportation of children to and from schools and to provide for the servicing, repair, care and maintenance of such district-owned motor vehicles and to employ drivers for the operation thereof, and to establish, erect and equip school bus shops or garages, and purchase land therefor, all under such rules and regulations as may be prescribed by the State Board of Education. 37-41-81 (1987) The Superintendent shall operate and manage the student transportation program of this school district according to the Pupil Transportation Guide for Superintendents. All student transportation shall be managed in conformance with state law and regulations. All buses are inspected on a quarterly basis and are well maintained and clean. Each bus driver has a valid bus driver certificate and a commercial drivers license and operates the bus according to all specified safety procedures. The school district has on file a yearly motor vehicle report on each driver and evidence that each driver has received two hours of in-service training per semester. (Also see GAX.) Bus schedules ensure arrival of buses at their designated school sites prior to the start of the instructional day. Emergency bus evacuation drills are conducted at least two times each year.

See Policy EG Insurance Management. Also see Pupil Transportation Guide for Superintendents Also see EDAB.


The school district discourages the use of privately owned vehicles for transporting students on behalf of the school. Should occasion arise when a privately-owned vehicle must be used to transport students, proof of liability insurance must be provided and prior approval by the principal and/or Superintendent must be granted. CROSS REF.: Policies JGFB Off-Campus Educational Activity JGFF Automobile Use

Approved August 11, 2005 BUS SAFETY PROGRAM EDC

It is a misdemeanor for any person to use a publicly owned school bus for any purpose other than one in connection with the school. When any publicly owned school bus is being operated on the public roads or highways at a time other than the usual and customary time for the transportation of children to and from the public schools, members of the Highway Safety Patrol, sheriffs, constables and other peace officers shall have the power and authority to stop such bus for the purpose of ascertaining whether the trip then being made is authorized by law. If it is determined that such trip is unauthorized, such highway patrolman, sheriff, constable or other peace or police officer shall forthwith report the same to the School Board owning such bus and to the State Department of Education. 37-41-45 (1987) It shall be unlawful for a driver of any school bus, whether a public or a contract bus, to drive said bus at a speed greater than forty-five (45) miles per hour while transporting children to and from school on regular routes. However, any such driver, while operating a school bus on other authorized trips, shall not drive said school bus at a speed greater than fifty (50) miles per hour. Drivers who violate this policy may be discharged from further employment as a school bus driver or carrier and his/her contract as such may be terminated. 37-41-47 (1982) Each motor vehicle shall be inspected by a competent mechanic to be safe for transporting students on the roads, streets and highways of the state before it is released for such purpose. If such motor vehicle is found to be unsafe for transporting students, it shall be properly repaired or adjusted as necessary before being used to transport students. LEGAL REF.: MS CODE as cited Mississippi Public School Accountability Standards CROSS REF.: Policy JCBJ Bus Conduct EBBA School Safety Plan


The School Board shall, not later than the date or dates established by the State Board of Education each year, submit to the State Board of Education the proposed plan or plans for routing all buses within the respective school districts for the ensuing school year


The School Board, subject to rules and regulations promulgated by the State Board of Education, may permit the use of publicly-owned school buses for the transportation of participating students, teachers, coaches and sponsors to athletic or other special events. 37-41-27 (1987) LEGAL REF.: MS CODE as cited CROSS REF.: Policy EDAA Student Transportation Management School-Owned Buses

Approved August 11, 2005 WALKERS AND RIDERS EDDB

Students of legal school age, including kindergarten students, and are in attendance in this school district who live a distance of one (1) mile or more by the nearest traveled road from the school to which they are assigned shall be entitled to transportation. In the development of route plans, economy shall be a prime consideration. There shall be no duplication of routes except in circumstances where it is totally unavoidable. The School Board may provide transportation to such physically handicapped children as may be designated by the Board, when the failure to do so would result in undue hardship, even though the children are not otherwise entitled to transportation.

Approved August 11, 2005 CHILD NUTRITION PROGRAM EE

The school district shall provide a program of child nutrition consistent with state and federal guidelines and in accordance with Board policies as defined in the district child nutrition manual and student handbook.

Date Approved April 13, 2006 Date Revised: February 12, 2009 Date Revised: May 13, 2010

Wellness Policy EEA

The link between health of students and learning is well documented. If children are to be successful in school they cannot be tired, hungry, sick, suffering from drug abuse, or worried that school is an unsafe environment in which they could become a victim of a violent act. It has become apparent that problems such as poor nutrition, lack of physical activity, substance abuse, depression, teen pregnancy, obesity, bullying, and more can adversely affect not only a childs health but also his or her ability to learn! A coordinated approach to school health improves students health and their capacity to learn through the support of families, schools, and communities working together. At its very core, a coordinated approach to school health is about keeping students healthy over time, reinforcing positive healthy behaviors throughout the school day, and making it clear that good health and learning go hand in hand.

Goal All students in Columbia School District shall possess the knowledge and skills necessary to make healthy choices that promote healthy lifestyles. All staff in Columbia School District are encouraged to model healthful eating and physical activity as a valuable part of daily life.

To meet this goal, the Columbia School District adopts this school wellness policy with the following commitments to implementing a coordinated approach to school health. This policy is designed to effectively utilize school and community resources and to equitably serve the needs and interest of all students and staff, taking into consideration differences in culture.

Commitment to Nutrition
The Columbia School District will: Offer a school lunch program with menus that meet the meal patterns and nutrition standards established by the U. S. Department of Agriculture and the Mississippi Department of Education, Office of Child Nutrition Programs. Offer school breakfast and snack programs (where approved and applicable) with menus that meet the meal patterns and nutrition standards established by the U.S Department of Agriculture and the Mississippi Department of Education, Office of Child Nutrition Programs. Promote participation in school meal programs to families and staff. Operate all Child Nutrition Programs with school food service staff who are properly qualified according to current professional standards (Mississippi Board of Education Policy, Code EE-2E). Follow State Board of Education policies on competitive foods and extra food sales (Mississippi Board of Education Policy, Code EEH). Implement Nutrition Standards as adopted by the State Board of Education in accordance with the Mississippi Healthy Students Act (State Board of Education Policy 4011), Serve healthy food and beverage choices; Observe healthy food preparation procedures; Market healthy food choices to students and staff; Monitor food preparation ingredients and products; Observe minimum/maximum time allotted for students and staff lunch and breakfast; Have sufficient food items available during the lunch and breakfast periods of the Child Nutrition Breakfast and Lunch Programs; Devise methods to increase participation in the Child Nutrition School Breakfast and Lunch Programs. Encourage students to make healthy food choices based on the Current Dietary Guidelines for Americans by emphasizing menu options that feature baked (rather than fried) foods, whole grains, fresh fruits and vegetables, and reduced-fat dairy products. Establish a cafeteria environment conducive to a positive dining experience with socializing among and between students and adults; with supervision of eating areas by adults who model proper conduct and voice level; and with adults who model healthy habits by eating with the students. Encourage all school-based organizations to use services, contests, non-food items, and/or healthful foods for fundraising programs. Provide nutrition information for parents, including nutrition analysis of school meals and resources to help parents to improve food that they serve at home.

Establish guidelines in accordance with the Mississippi Beverage and Snack Regulations for all foods available on the school campus during the school day with the objective of promoting student health and reducing childhood obesity.

Commitment of Food Safe Schools The Columbia School District will: Implement a food safety program based on HACCP principles for all school meals and ensure that the food service permit is current for the school site as required by the U.S. Department of Agriculture and the Mississippi Department of Education, Office of Child Nutrition Programs. Develop a food safety education plan for all staff and students, consistent with Fight Bac ( and other national standards for safe food handling at home and in school. Ensure that Food Service Staff have viewed the video developed by the Office of Healthy Schools to support food safety on the school campus. For compliance with the Nutrition Standards, all Food Service Staff must complete and sign pre-test and post-test developed by the Office of Healthy Schools and maintain documentation of completion. Provide all school personnel access to the Local School Wellness Policy including food safety policies and procedures and relevant professional development. Provide adequate access to handwashing facilities and supplies whenever and wherever students, staff, and families prepare, handle, or consume food. Develop strategies that minimize risks for students and staff who have food allergies and intolerances. Provide parents, caregivers, vendors, and other community members who provide or are likely to provide foods prepared for consumption at school events with appropriate information about safe food preparation and storage.

Commitment to Physical Activity/Physical Education

The Columbia School District will: Provide 150 minutes per week of activity-based instruction for all students in grades K-8 (in accordance with Section 37-13- 134, Mississippi Code of 1972, ann., reference 2004 Mississippi Public Schools Accountability Standards 32, Appendix B and 33). Provide kindergarten students with 40 minutes of physical activity per school day. The 40 minutes does not have to take place continuously. This time should be used to help the child increase the skills involved in physical coordination (Kindergarten Guidelines). Provide physical education/activity in accordance with the Physical Education Rules and Regulations as approved by the State Board of Education in compliance with the Mississippi Healthy Students Act (State Board of Education Policy 4012). th Require fitness testing for all 5 grade students. Require fitness testing for high school students during the year they acquire the Carnegie unit in physical education as required for graduation by the Mississippi Healthy Students Act (State Board of Education Policy 4012). Offer a planned sequential program of physical education instruction incorporating individual and group activities that are student centered and taught in a positive environment. Base instruction on the Mississippi Physical Education Framework. Implement the requirements of the Mississippi Healthy Students Act of 2007 (Senate Bill 2369). Include Carnegie unit in physical education as a graduation requirement.

Commitment to Comprehensive Health Education

The Columbia School District will: Provide Carnegie unit of comprehensive health education for graduation. Provide instruction based on the Mississippi Comprehensive Health Framework for grades 9-12. Implement the requirements of the Mississippi Healthy Students Act of 2007, which requires 45 minutes per week of health education instruction as defined by the State Board of Education for grades K through 8.

Commitment to a Healthy School Environment

The Columbia School District will: Ensure that there are no pad locks or chains on exit doors. Ensure that all exit signs are illuminated and clearly visible and that exits are not obstructed. Ensure that all chemicals are stored properly in accordance with the Material Safety Data Sheet Refer to the U.S. Consumer Product Safety Commissions Handbook for Public Playground Safety ( for federal guidelines for playground safety. Ensure that fire extinguishers are inspected and properly tagged yearly. Complete yearly maintenance of the heating and cooling systems; check coils, filters, belts, etc. in order to maintain safe operation and healthy air quality. Conduct at least one emergency evacuation drill per month.

Ensure that two means of egress are available in each classroom in case of an emergency; if there is only one door, designate a window (properly sized) as a means of egress. Prohibit use of extension cords as a permanent source of electricity anywhere on a school campus.

Comply with the applicable rules and regulations of the State Board of Education in the operation of its transportation program (in accordance with the MS Code 37-41-53; State Board of Education Policies 7903, 7904, and 7909; and Accreditation Standard #35). Inspect all buses on a quarterly basis and ensure that they are well maintained and clean. Require that all bus drivers have a valid bus drivers certificate and a commercial drivers license and operate the bus according to all specified safety procedures. Maintain a record of yearly motor vehicle reports on each bus driver and evidence that each driver has received two hours of in-service training per semester. (SB Policy 7903) Ensure arrival of all buses at their designated school sites prior to the start of the instructional day. Conduct bus evacuation drills at least two times each year. (SB Policy 7904)

Provide facilities that meet the criteria of: (MS Code 37-7-301 (d) (j); 37-11-5, 49 and 45-11-101; and Accreditation Standard #36). Provide facilities that are clean. Provide facilities that are safe. Provide proper signage that explains tobacco, weapons, and drugs are prohibited on the school campus and at school functions. Provide operational facilities that are equipped and functional to meet the instructional needs of students and staff (in accordance with the Mississippi School Design Guidelines at Provide air conditioning in all classrooms, Code 37-17-6(2) (2000). Maintain a comprehensive Crisis/Safety Response Team Manual on file that has been approved annually by the local school board. (MS Code 37-3-81 and 37-3-82(2); and Accreditation Standard #37.1); see the Crisis/Safety Response Team Manual and the MDE School Occupational Safety and Crisis Response Plan at: Conduct self-assessments of the school building(s), the school(s) bus transportation system and the school(s) safety and security annually prior to school opening (using the Bureau of Safe and Orderly Schools Process Standards #35, #36 and #37 Monitoring Tool). Eliminate unnecessary school bus idling that causes pollution and creates health risk for children such as; asthma, allergies, and other respiratory problems. Hire a District Safety Officer or a School Resource Officer. Conduct random drug testing on students in grades 7-12.

Commitment to Quality Health Services The Columbia School District will: Ensure all school nurses are working under the guidelines of the Mississippi School Nurse Procedures and Standards of Care. Collaborate with other school staff to provide health services as part of a Coordinated School Health Program. Promote healthy lifestyles through school and community events (PTA meetings, open houses, health fairs, teacher in- services, and other events). Participate in administrative claiming for reimbursement of administrative cost associated with health and medical outreach. Commitment to Providing Counseling, Psychological and Social Services The Columbia School District will: Adhere to the details outlined in the Licensure Guidelines (451) when hiring guidance counselors and psychologists. Provide, at a minimum, a time licensed guidance counselor for high school and ensure that all elementary school students have access to qualified student support personnel such as: guidance counselors, social workers, nurses, psychologists, psychometrists, and others (as required by the Mississippi Public School Accountability Standards, Process Standards 6.1 and 6.2). Hire school guidance counselors with a minimum of a Masters Degree in Guidance and Counseling, or in an emergency situation, an appropriate certification as determined by the Commission on Teacher and Administrator Education, Certification and licensure and Development. Hire school counselors who agree to abide by the American School Counselor Association Code of Ethics. Ensure that all school guidance counselors provide comprehensive counseling services such as: Academic and personal/social counseling Student assessment and assessment counseling Career and educational counseling Individual and group counseling

Crisis intervention and preventive counseling Referrals to community agencies Educational consultations and collaborations with teachers, administrators, parents and community leaders Education and Career placement services Follow-up counseling services Conflict resolution Other counseling duties or other duties as assigned by the school principal Quality counseling, psychological and social services provided by professionals such as certified school counselors, psychologists, and social workers Additional services to improve students mental, emotional, and social health Counseling, group assessments, interventions and other mental health services, as well as referrals to community health professionals Assistance with the mental health, academic, and career needs of students in the school setting Participation in administrative claiming for reimbursement of administrative cost associated with health and medical outreach

Commitment to Family and Community Involvement The Columbia School District will: Give parents and community the opportunity to serve on each Schools Health Council (SHC). Invite family members to attend health and physical education classes. Invite family members to tour physical education facilities. Invite family members to a school meal.

Commitment to Implementing a Quality Staff Wellness Program The Columbia School District will: Promote health and reduce risk factors through professional and staff development programs, providing information flyers and newsletters. Provide health promotion programs for school staff to include opportunities for physical activity, health screenings and nutrition education. Develop relationships with community health providers, recreational facilities, voluntary health organizations and other community members who can provide resources for or support school employee wellness activities. Ensure that all staff are aware of the Mississippi State and School Employees Health Insurance Plan that has been enhanced to include Motivating Mississippi: Keys to Living Healthy, a wellness and health promotion program designed to help individuals live a healthy lifestyle and increase their overall wellness benefit amount.

Commitment to Marketing a Healthy School Environment The Columbia School District will: Provide positive, motivating messages, both verbal and non-verbal, about healthy lifestyle practices throughout the school setting. Involve students in planning for a healthy school environment. Promote healthful eating, physical activity, and healthy lifestyles to students, parents, teachers, administrators, and the community at school events (e.g., school registration, parent-teacher conferences, PTA meetings, open houses, health fairs, teacher in-services, and other events).

Commitment to Implementation
The Columbia School District will: Establish a plan for implementation of the school wellness policy. Designate one or more persons to insure that the school wellness policy is implemented as written. Establish and support a School Health Council (SHC) that addresses all aspects of a coordinated school health program, including a school wellness policy (Mississippi Code of 1972 Annotated, Section 37-13-134). Conduct a review of the progress toward school wellness policy goals each year to identify areas for improvement. Prepare and submit a yearly report to the school board regarding the progress toward implementation of the school wellness policy and recommendations for any revisions to the policy as necessary.

Approved August 11, 2005 INSURANCE MANAGEMENT EG

Exempt from bid requirements are purchases of contracts for fire insurance, automobile insurance, casualty insurance, health insurance and liability insurance by School Boards. 31-7-13(m) (xiii) (1994) The School Board is authorized and empowered to pay out of the athletic fund or funds obtained from athletic activities all of the actual medical expenses evidenced by itemized bills of account, for injuries sustained by any regularly enrolled student while participating in athletic activities. All students in grades 9-12 participating in activities and athletics under the jurisdiction of the Mississippi High School Activities Association are automatically insured under a lifetime medical insurance plan for the catastrophically injured student which is paid for by the school district.

Approved August 11, 2005 WORKERS COMPENSATION EGAA

All employees of the school district are covered under Workers Compensation guidelines due to accidental injury on the job. On-the-job accidents must be reported to the employee's immediate supervisor immediately.


Students participating in varsity athletics shall be required to submit a statement signed by the parent indicating that the school is not to be held responsible for injuries sustained during participation in the varsity sport. The student shall purchase accident insurance and shall present a statement signed by his/her parent or guardian that the family has such coverage. Participation in extracurricular activities is voluntary. The school may offer student insurance. Students shall not be allowed to participate in school sponsored activities where there is reasonable risk of injury or death without parent/guardian furnishing a signed statement certifying that health/accident insurance coverage exists on such student.

Approved August 11, 2005 COMPUTER SOFTWARE USAGE EI

Computer software is protected by copyright laws and international treaty. Any employee or student must treat software as any other copyrighted material, except that he/she may either make one copy of the software solely for backup or archival purposes or may place the software on a single mass storage device (media), such as a hard disk, provided that the original software is kept solely for backup or archival purposes. Copyright laws prohibit making additional copies of the software for any other reason. The following rules and regulations apply to all school district employees. Computers owned by this school district are for business use only. No unlicensed software will be permitted on district owned computers. All licenses shall be filed with the Technology Department. All unauthorized computer usage, theft of computer resources, and/or the existence of computer anomalies are to be reported at once to the Technology Department. Copying of data and software without proper authorization is not permitted. Each user will provide for timely backup of essential data. Locally developed software is to be sufficiently documented to preclude reliance on key personnel and shall be filed with the Technology Department. Only authorized personnel can have off-site usage of district-provided portable PC's and software.

Authorized personnel will make periodic audits of district owned computers for compliance with rules and regulations. Any software found without proper license or authorization will be removed from the computer, and the employee involved may be subject to disciplinary procedures.