SIRE Inspector Accreditation Guidelines August 2011 | Audit | Politics

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FAIL Details Entered in SIRE Inspector Directory Periodic Attendance at Refresher Course Minimum Number of 12 Inspections per annum. Vetting Knowledge Vetting Knowledge Registered with OCIMF for SIRE Inspector Training Inspector Directory Contents Name Address Employer Position in Co. Experience and Physical Fitness and Physical Fitness Oil Co's In-House OilTraining. Experience Qualification. Co's In-House Training. SIRE Admin. Knowledge of Rules. Arranged On-board Accompanied Inspections. Applicant's Qualification. Identifies OCIMF vacancy to be filled InspectorMember Co. Tel. OCIMF Nomination tosends Nomination to OCIMF SIRE Admin. details Photograph Nominating Co. Pass or Fail to Member and OCIMF Refer to Nominating Refer to Nominating Member Member Report not submitted to SIRE. Fax Email Nominating Co. Accompanied of 2 Minimum Inspections. VIQ software disabled PASS FAIL Audited Inspection Results. Arranged On-board Nominating Co.Blue Member .. Identifies Inspector vacancy to be filled Responsibilities OCIMF .s inspecting for Certificate of Competency Highest serving rank No.Green College . Applicant's Oil Co's Application Process.. Pass or Fail to Member and OCIMF PASS Accreditation Certificate issued and retained subject to . Names of other Co. Sea Service. years at highest rank Dangerous Cargo Endorsement  Oil  Chemicals  Gas Conflict of Interests Agreement Nomated for Fast Track Other qualifications Chemical Carrier Service Gas Carrier Service Date Nominated Course Location Exam location Exam results Accompanied training inspections Audited inspection date Audited inspection location Audited inspection results Periodic Refresher seminar Periodic Audited inspection If Auditing Inspector.Purple Oil Co's Application Process. sends Oil Co. (6 p/a for vetting personnel) Satisfactory On-Board Auditing Every Three Years . Sea Service. Knowledge of Rules.Black LQAC .OCIMF Member Co. Minimum of 2 OCIMF notify attendance at 5 Day Training Course Take Course and Examination Exam Papers sent to WARSASH For Marking Results. Industry Guidance Industry Guidance and VIQ and VIQ Details Entered in SIRE Inspector Directory Oil Co.

1 Vessel Operator requests inspection Submitting Co. Contact to Submitting Co requests other Submitting Co. requests another Submittting Co. requests agreement of Vessel Operator to permit audited inspection Audited Inspection Cannot be Made Submitting Co. VIQ software decactivated Refer to Submitting Company PASS FAIL Appraisal of Performance and results (Pass or Fail) sent to the Submitting Company and to OCIMF . ITBA is given blank copy of the Appraisal form. Auditor Audits the ITBA ITBA Conducts the Inspection Auditing inspector instructed to accompany the Inspector to be Audited OCIMF enters details in Inspector Directory Report transmitted to Tanker Operator and to SIRE Auditor monitors the inspection and completes the appraisal as the inspection progresses Inspection Report Prepared by ITBA Report reviewed by the Auditing Inspector Inspection Report processed by Submitting Company Accepts results or initiates appeals procedure ITBA given opportunity to add comments on the Appraisal of Performance Results of the audit and review of the Inspection Report discussed with the ITBA (Pass or Fail) ACCREDITATION PROCESS COMPLETE Report not submitted to SIRE. to or third party Inspection Co. or contacts an Direct Contact Auditing Inspector with Auditor direct Auditing Inspector and Inspector to be audited (ITBA) hold pre audit meeting before boarding. provide Auditing Inspector or contacts a third party inspection co. to provide the Auditing Inspector or contacts a third party insepction co or a self employed Auditing Inspector direct 3 Agrees audit 2 Agree Does not agree audit Does not agree Auditing Inspector's Company Arranges Attendance of the Auditing Inspector Inspector to be Audited instructed to inspect the vessel Submitting Co.

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5 List of OCIMF Accredited Auditing Inspectors 62 Request for attendance of an OCIMF Accredited Auditing Inspector 62 Refusal of a Request to Arrange Attendance 62 Acceptance of Request to Arrange Attendance 62 Same Oil Company or SameThird Party Inspection Company 62 Inspector Logistics and Arrangements 63 2.5 2 2.1 General Information 61 Guidance to Auditing Inspectors 61 The Role of the Auditing Inspector 61 The Inspector Audit System 61 Confidentiality 61 Safety 61 Procedures 62 Arranging the Audit 62 2.4 2.2 3.1.1.7 2.SIRE InspedorTraining and Accreditation Guidelines Contents 1 1.3 3.1.3 1.3 2.2 2.1 2.8 Notification to the OCIMF Accredited Auditing Inspector 63 2.1.1 The Pre-Audit Meeting 63 Conducting the Audit 63 The Audit Review Meeting 63 Completion of the Report 64 Results of the Audit 64 Payment 64 3 3.2 1.3 2.4 2.1 1.4 The Appraisal of Performance 64 Format of the Appraisal Form 64 Competency Rating 64 Overall Appraisal of Performance 65 Audit Review 65 58 ©Copynght OCIMF2011 1.1 3.2.) I ne AUOIT KeVleW lVIeeTlng Dj 2.6 2.4 1.5 2.2 2.6 Completion of the Report 64 .1..

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If a score indicating only 'Satisfactory' performance (6. The rating system as laid out in the 'Appraisal of Performance' must be adhered t o. . The OCIMF Training and Accreditation Manager or the OCIMF Compliance Manager will review the completed document.0-6. the 'Appraisal of Performance' document will be uploaded onto the OCIMF SIRE website by the Auditing Inspector. through to 0 points awarded for demonstration of unsatisfactory qualities. A minimum of 60% must be attained in order to gain a satisfactory score. then either the OCIMF Training and Accreditation Manager or the OCIMF Compliance Manager can request that another audit be conducted before the normal expiry of the three year cycle.9) is achieved for any question.3 Overall Appraisal of Performance The Auditing Inspector after the completion of the inspection and a review of the completed report should determine an overall rating for the ITBA based on the guidance as laid out in the 'Appraisal of Performance'document. the Auditing Inspector must state the reasons in the 'Appraisal Summary' section of the 'Appraisal of Performance' document. A reasonable time shall be given to th e Inspector to arrange a new audit to be conducted. the total results calculated in accordance with the rating as listed on the Appraisal of Performance. 63 ©Copynght OCIMF2011 III u us jl LUdLlUl1 el urer L1le vUlvlr II dllllllt. In the event that the result of the audit is deemed to be too lenient. 3.SIRE InspedorTraining and Accreditation Guidelines 3.2 Competency Rating The Appraisal of Performance uses a rating system that scores the ITBA on a scale with 10 points being awarded for demonstration of exceptional qualities.jel UI L1le vUlvlr '-.UlllfJlldllLe IVldlldt.4 Audit Review On competition of the audit.j dllU dLU eUILdLlUl1 IVldlldt. Each of the competencies listed must be scored in accordance with this rating and at the end of the Audit.jel will advise the auditor as to why this action has been taken. In this situation either the OCIMF Training and accreditation Manager or the OCIMF Compliance Manager will advise the auditor as to why this action has been taken. The Auditing Inspector must also describe in writing on the 'Appraisal of Performance' form the reason as to how the rating was achieved. 3.

SIRE InspedorTraining and Accreditation Guidelines 64 ©Copynght OCIMF2011 .

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