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As the packers finish their orders they will hand in the Job ticket. This is when orders need to be posted to PSI. It is best to keep up with the packers, or it is very easy to get behind and stay behind. In PSI the only tab that is used in the Module. Then it will have drop down list to choose where to go.
Job planning. Ship The screen will pop up. At this time you will follow this process. Enter job Ticket number. Tab. Check final ship (only if there will be no other shipments from this job ticket). If a partial shipment is being sent DO NOT check this box. Ist line of address bar tap f2 (search). o Choose job planning. o Single address. o Due date. o Select. This should bring up the address where it will ship to. If it doesn’t or it says that the information is not available you will need to manually type it in, exactly as it is on the job ticket. Tab down or click on ship via. If there is a carrier entered already leave it, if not tap f2 (search) and a list will drop down. Choose a carrier. Tab to shipped by. Enter initials or 1st letter of 1st name and full last name. Tab over to copies. This is for the number of copies you need for this job. 2 are usually done. o 1 to staple to job ticket o 1 for shipment. Tab to finished product. (make sure this is checked) Tab to line description. (Make sure that the item ID or item number is here). Tab down to the 2 rows and enter # of case and case qty. o Ex. 10 @ 350/CASE If there is a partial will need to put that below on the next line. Ex. 10 @ 350/case 1 @ 200/case. Tab over to the shipped qty. If an amount can be typed in do so now. If not there will be a button for roll/qty. o Tap roll/qty and a new screen will pop up.
o A screen will pop up telling the packing slip # it has been assigned. Your packing lists will print out. Tab to case qty and enter # of total cases. Unless the customer request a different ship day. Keep repeating until each Bin is remover out of inventory. Tap enter. o o There are a several more steps for VF Jeanswear. Tap select. Tap f2 (search) Once again find the location that the item is coming out of. This will take it back to the original posting screen. This is an absolute must. The CSR will bring out Finished Goods Job Tickets. or DHL you will need to enter the tracking number here. o Staple 1 to the job ticket and the other set aside to do the BOL’s. Enter total weight for shipment. o Blind packing slip (only for customers who request Wayne Trademark not be on any paperwork) o Wayne Trademark custom packing slip. and tap Print. Tap select. A screen will pop up/ Select which type of packing list. Tape close. If there is a partial. Offset does not have at this time. If the shipment is being sent by UPS. o Enter qty that will be shipping. Tab to close line. Check this only if the whole job is completed. Tap OK on the next screen. So try to print out the shipping labels for each order and attach to the Job Ticket. Tab to weight. Now if shipping labels are needed enter the case qty at the bottom Tab over to # of labels Enter qty of case labels needed and tap PRINT. If the item is coming out of more than one location you will need to arrow down and arrow left once. Tap enter. o Enter Qty for this line. Click the ship button. o Default packing slip. Enter qty of case labels needed. o Tap OK. Hand them to Offset to pull from stock inventory. VF is usually done on Wednesdays and Fridays. . Choose either the location (bin #) or the correct PO #. If a partial is being sent then DO NOT check this box. Flexo will need to be pulled out of stock inventory and Offset will go to the offset department. VF Jeanswear Tap f2 (search) Tap enter a new screen will pop up. change the case qty. There is a Line for tracking numbers. a printer to make shipping labels. FEDEX.
Change the Shipping date to the actually date it is to ship. o Type in 11. Enter # of labels needed for this. . o Start with any beginning with a 5SWA… ending with 7F…… In numerical order In PROCOMM. or it can be a large qty of orders at a time. Check to see whether it will be shipping by TT (Their Truck) or FedEx. Enter Customer #. Both beginning and ending numbers will need to be written on job ticket. A number will be assigned Write this on the Job ticket in the packing area. When receiving these Job Tickets do the following: Separate by ship to address. Enter PO#. o Acanceh o Torreon o Chihuahua o Nicaragua o Corte Y Confecciones Nicaragua o Chile o Grupo M o Greensboro o Oklahoma o Virginia Sort by item #. At this time the assigned packer will pull each job ticket get weight and case count and hand the jobs in for posting. The ending number will have to be calculated.As the orders start to come down to shipping. If the order is being posted before date to ship. Enter qty per case. post the order into PSI. Enter # of Labels needed at that qty. make special barcode labels for each Order. Now. Enter Item number. VFC500 or VFC502. If there is a partial case enter the qty in the qty per case area. 3 packing slips are needed. Everything is the same as the above instructions. And again a number will be assigned. Screen will change. This will be the ending number for the job. o 1 for Job ticket. it will usually be a few orders at a time. except. This can be found at the top of the Job Ticket on the left. If the # assigned is 35621 and there are 20 labels the numbers will go from 35621 to 35640.
On Desktop click VFC folder. then create one. If a folder for that day has been made already click that folder. This will insure that the correct qty of cases for each order will be shipping to the correct destination. o Ex. Be sure to keep in order at which they are printed. Take Job Tickets and initial all cases. Separate By job# and again write on back The JOB#. then do as above instructions. Click tab needed. o Set aside 1 set to do BOL’s o Give 1 Set to CSR for Commercial Invoices. Get Labels that were printed from ProComm. Separate the packing slips into 3 piles. 12-2-009 BOL’s & CI o Save. Pro Number 112409-1 to 120209-1 o Do NOT change any shipping information. o 1 for CSR. the title will be date and BOL’s & CI Ex. o If not. o Staple 1 set to the jobs. o The packer will also need to put a MARK FOR ADDRESS sticker on each case. Torreon a T. o Enter case qty o Enter carton . o If job already has shipping labels then just tap close. o If job doesn’t have shipping labels. Write Job# on each. Label the shipping labels with destination stickers. The worksheets will open and are labeled at the bottom by destination. BOL’s for VF Jeanswear are not done in Transportation Insight. Save in Date file as BOL’s. o 1 for shipping. Enter information. new folder. Follow direction above until it is time to do shipping labels. o File. (Offset should have shipping labels already). If going to Acanceh it will need an A sticker on it. Give both sets to assigned packer to put on cases. Separate by Looking at each Job ticket and the numbers that were assigned. Tab down to last row and enter the number assigned by ProComm. In Line Description tab down to 3rd row and enter case counts. o Date to ship o Change the pronumber at right by changing only the month and day Ex. Get shipping labels. as shown above. Click master Bols. From here BOL’s will be done.
On the commercial enter date o Case qty o There should be a tab that says info. Paste information onto Commercial Invoice. Email to CSR CSR will do commercial invoices and NAFTA’s. These MUST match. o In same box as Item number enter PO# o Enter qty shipping o Enter weight o Total value. If a VF Jeanswear order needs to go FedEx. No BOL is needed. o Enter PO# o Enter Item # o Enter Total QTY o Enter Job# o Enter NMFC # 153500 o Enter total weight This is for each item going to that destination. The cut off time for shipping to receive completed orders is 10:00am on the day of shipment unless other arrangements have been made that day. Search for item there. Click FEDEX commercial invoices. Find Destination needed. Once CSR brings all commercial Invoices and Nafta’s check the totals against the BOL’s totals. Click VFC Folder on Desktop. o Auto sum your totals for Case Count and Weight. Add packing list to commercials invoices and put on skids along with the BOL’s. Find total value by either: Qty shipped x value per 1000 / 1000 Or in total vale box = click qty * click value type/1000 tap enter o Do these steps for each item. o Make sure your totals are correct at bottom. Right click mouse and click copy. Print 2 copies once BOL is complete. Enter date at bottom right Type your name as shipper. If they are being shipped out of the North America each item will need a Trim Affidavit. . Highlight all items information. Commercial Invoice will need to be done. Process with above instructions.
It is of the utmost importance that the case qty be correct. Enter Customer # Enter Item # Enter PO# QTY per case. Post Hanesbrands the same as all other orders.000 weight 33 lbs. Check against The list that Inovar has provided.000 up to the full amount. Inovar folder on Desktop All labels will be shown. Need 1 label for 50. See instruction below. Print copy of NAFTA VFC Folder NAFTA Folder Pick destination. Change date at bottom. Should have full case qty’s already on the label. and DO NOT put Wayne Trademark shipping labels. Print 4 copies.000 the do a barcode for each 50. Print Sign Process in FedEx. Change for partial cases. If a case has 125. Need 1 label for 50. When printing packing list ALWAYS choose blind packing list. o o Hanesbrands.000 weight 1 lb. Make sure that 3 x 2 labels are in the Thermal Printer.000) If case is over 50. Enter Weight o Ex. . Except. Post Inovar the same as all other orders. Enter how many labels needed. Choose one by Item number. Type 6 in. Inovar. Special labels are needed for Inovar cases. (up to 50.000 and weighs 35 lbs.000 weight 1 lb. Need 1 label for 25. A special Barcode label is needed for each case. ProComm.
collect or 3rd party billing o Check prepaid. 3rd party. tap OK. enter carton o Tab to line description Enter item #. o Bottom. consignee. Print 2 copies. Enter Date and you name as shipper. Put on job. o Enter case qty o Tab once. Hanesbrands will always ship by R & R 3rd party if it is going to anywhere in NC or VA . Select Wayne Trademark o Consignee Click lookup and enter zip code Select correct Customer and Address. o Check carrier information is this correct? o Enter BOL # o Enter line information for each item. Do this for each Job. except for VF Jeanswear. o Enter Carrier o Enter BOL # (date without hyphens and name of customer o Shipper Click look up and enter zip code. o Shipper. If saved from template is selected. o Click on Total weight. qty shipped.Do ALL BOL’s in Transportation Insight. tap OK and enter total weight. collect or 3rd party freight charges o On 1st line click lookup enter labels and click last one. On Desktop click Transportation Insight Icon Log in Select Insight BOL Create new BOL Select either o Standard BOL o VCIS BOL o Saved from Template If standard BOL or VCIS BOL is selected all information will need to be entered. freight charges and billing information are already on template. job#. o Paper clip together with a piece of carbon in the middle. truck carrier. o If it is shipping 3rd party do the same o Check prepaid.
Labels will print.Hanesbrands will ship UPS 3rd party if order is under 150lbs and 5 or less cases. UPS and DHL Will need to be done prior to Posting in PSI. FedEx Terminal FedEx Manager Ship Find Company From Drop Down On Right Side of screen Enter # of cases Total weight How it is shipping o Ground o Priority overnight o Regular overnight o 2 day o 3 day o Etc. 1st one in group. The FedEx. Blind Inovar will ship UPS Prepaid by shipper. The Tracking number has to be entered into PSI. Change Shipper to Inovar. Packaging Billing o Sender/shipper= Prepaid o Receiver= Collect o 3rd Party= 3rd Party For receiver and 3rd party the customer FedEx # is needed if it does not automatically fill in then the CSR needs to provide that. . Inovar will ship AAA Cooper Freight collect to Dot-it or Inovar. Customer reference # Enter Job# Or Item # PO enter PO# If it is a multi-case shipment at bottom right click Multi-shipment. o Or if there a multiple with the same weight at lower left there is a place to enter multiple cases. Enter Weight for each case 1 at a time and click ship. Hanesbrands will ship DHL 3rd party if shipping outside United States or Canada. FedEx International Everything is the same except: A Commercial Invoice needs to be done first. Ship. FedEx FedEx is our Primary carrier for Ground or overnight shipments. in the United States.
00 a NAFTA and Trim Affidavit are needed. Large label on case or cases. The only customer we use DHL for is Hanesbrands. If this is not the same as you entered the hit edit and re-enter it. o Ship For all FedEx place larger label on case and the small label on Job Ticket. Usually labels made of paper o Enter Total Value o Enter total weight o Save or add to shipment o On right it will be added. There is an English version and a Spanish version. Commercial invoices are needed. Before clicking Ship a commodity has to be entered. Small label on Job ticket. If over $2500. UPS UPS Terminal Enter Customer from Drop down How it will ship Billing information Packaging Enter weight If more than one case at bottom right you will have to change the case # and enter weight for each case. Combine as many orders on to 1 commercial invoice as long as they are going to same destination. total weight for entire commercial invoice is less than 250Lbs. o Upper tab Click Commodities o Enter commodity from the drop down. They only ship outside of the United States. o Enter Date . Do commercial invoice first. On Bottom Right look at the Total value. DHL DHL is a little more complicated. There are 2 ways to do a DHL. o To do Commercial go to Desktop o Hanesbrands o Find destination open Folder o Use Blank Commercial Invoice. Ship Labels will print. Hanesbrands must have both. Only enter Master tracking number into PSI Now post job in PSI.
3rd party billing. o Middle Column o Number of total cases. weight in Kgs. Do not change the shipper. Consignee. o Check Dutiable. make sure the correct 3rd party # is entered. and Kgs. o Make Copies (1 for each case. An e-mail will be sent to you. weight in Lbs.. 1 copy for CSR and 1 Copy for your records). o To hand write it. And Total Value. o Enter Value o Enter your total Value Qty shipped x value /by 1000 = total dollar value o Totals at bottom for case qty. To do DHL you can either hand write out an Airway bill or you can go into DHL. o Call DHL or go to DHL. o If there is a contact enter His or hers name. o Tape onto cases. or any information already on the Commercial Invoice. If none is there enter Wayne Trademarks. Go to formula tab up on top of worksheet convert and enter information. o Do not enter our acct# unless Wayne trademark is paying for the shipping. shipped qty. o Print (3 copies for shipment. Com and schedule a pick up. o . o Enter name for contact person o Enter Job# and PO# for shipper reference # o Enter address and Phone number o Enter Name of Company it is going to. o Enter address as it is on the commercial Invoice. o On top left Mark 3rd party billing enter acct #. 1 for CSR and 1 for you reference). o Enter PO # and Job# o Enter Case Qty o Enter Item # o Enter Shipped qty o Enter weight in Lbs. To get kgs. # o Sign and date o Right column.com on the Desktop. o Enter Phone Number. o Enter total weight o Enter case size o Enter Description including Item # o Enter Total Value o Billing taxes and duties to 3rd party enter acct. o Do the same for Spanish version. Make sure you get a confirmation number.
Pharmagraphics is being outsourced at this time. o Click Next. Print out 1 entire shipment. the screen will pop back up and tell you there is an error. . Click next. To use DHL. Check the box saying it is okay to ship over 150 lbs. then the labels. Count out how many cases and this is the qty needed. o Enter Total Value from Commercial Invoice o Select dutiable o Address information is already entered. o Check ship and enter.com o Log on o Select ship tab o Prepare shipment o On left side of screen go to address book. Go to last page and Print. Put a blank piece of paper on top. Item # and date. o Select customer and address. If the weight is more the 150 lbs. So case labels and shipping labels are needed to go out with to Pharmagraphics. o Enter Shipment date o Enter number of packages o Select package type o Enter total weight o Enter Job# and PO# for Shipment reference o Enter description including Item # o Check DHL Pick up Select I need to schedule a pick up for this shipment o Enter pick up ready date o Enter package ready time o Enter Pick up package no later than time o Enter number of packages and weight o Check sender’s receipt. o Click next on this screen o Click Print o Once it has down loaded make sure the DHL labels are in the printer. current page 2 copies are needed (1 for CSR and 1 for your reference) Save in Hanesbrands file under destination save as Destination Job# PO#.
Number of skids. There are various customers that have a special case label. It is easier to do the case labels in ProComm and do the Shipping labels in PSI at the same time. total weight and destination zip code are needed for each shipment. Greer/Xpedx Spongex Wix These can be found in Excel foe Wiz and Easy Label for Greer and Spongex. o On Desktop click the Pharmagraphics file o Click on labels o At bottom of screen there are tabs for each. Case labels are found in the Pharmagraphics File in excel. Greer/Xpedx will also need special core labels made before the job can be pack so that the packer can up them on as he/she is packing. . Scheduling carriers Scheduling carriers Monday thru Thursday start calling Truck carrier at or around 3:30pm if possible. For shipping labels: IN PSI Module Job Planning Shipping Labels Enter the Job # At bottom enter qty per case o Ex. 175/CASE Enter number of labels needed and Print. Or In ProComm o Type 12 and enter o Type in desired qty of labels and enter o Type in item# and enter o Type y and enter if this is correct.
Communication with Offset. Answers any question that CSR’s or Members of management have. load and unload trucks.Sometimes actual jobs come down the line. pull finished good (releases). put up inventory. . There are times when one can be expected to pack. Figure out the best way to do this. from Easy Label. count inventory and any other job needed. There should always be a sample in the Job jacket or with the Job Ticket as an example. cleaning. that need to be done on the thermal printer. and CSR’s on all jobs needing to ship. Flexo. Which would be easier Excel or Easy Label? Spongex barcodes are done on the thermal printer.
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