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Jacob C. Myers - 2012
Introduction To Form Documents
This guide contains form and example documents essential to any web design business. The available documents are listed below. To Complete the Form: 1. Follow the instructions included in this pack. 2. Replace the bracketed placeholders ( [PLACEHOLDER] ) with your information. 3. Follow any instructions ( -- INSTRUCTION: included instruction. -- ) included in the form. 4. Use the example documents as a reference for creating your own document. 5. Print and Enjoy!
List of Available Form Documents
1. Collections Letter: Client still not cooperating? Send them a ﬁrmly worded letter showing that you mean business.
If you efforts to collect past due invoices using the Past Due Reminder have failed, consider using this Collection Letter. This letter is a ﬁnal notice and the last direct communication with the client. Instructions on using a Past Due Reminder If your prior collection efforts fail, you should follow this schedule: 1. Send the client this Collection Letter as a ﬁnal notice. 2. Send the letter by registered mail (or a method where the client must sign for it). 3. If this fails to get payment, the last recourse is collections (either a Collection Agency, Attorney, or Small Claims). 4. Collection agencies can charge from 25 to 40 percent of the money collected. An Attorney can bring a lawsuit (a collection agency cannot) and hourly fees may be more economical. If the amount due is under a few thousand dollars, small claims court may be a cheap and viable option. Your local court ofﬁces will provide information about ﬁling a claim. Again, be ﬁrm, yet fair when collecting payment. It may be wise to be ﬂexible and accept a revised payment schedule, payment plan or other payment scheme.
Collection Letter Template Form
[YOUR NAME] [YOUR ADDRESS] [YOUR TELEPHONE] [YOUR FAX] [YOUR EMAIL] [DATE] [CLIENT NAME] [CLIENT TITLE] [CLIENT COMPANY NAME] [CLIENT COMPANY ADDRESS] Re: [PROJECT REFERENCE -- JOB # or CLIENT # --] -- INSTRUCTION: Use a Project Reference that identiﬁes the project or client. If the client is past due on a single project, reference the project title and job number. If the client is past due on multiple projects reference the clients name and their client number. -This account is seriously past due. I have repeatedly requested payment. I have not received payment nor have I been provided an explanation. Payment is due immediately. If payment is not received within [DAYS] days of this notice, I will send this account to collection. This process may result in additional legal and court costs and may damage your credit rating. It is not too late to contact me.
Print Designer Name
Example Collection Letter
Samus Samuelson 512 Main St. Brea, CA 99999 Tel: 555-123-7890 Fax: 555-123-7891 email@example.com August 25, 2012 Beaufort Brimley Owner Fancy Meats Co. 123 Fake St. Orange, CA 99999 Re: Meat Packing Business Website, Job No. 00009 This account is seriously past due. I have repeatedly requested payment. I have not received payment nor have I been provided an explanation. Payment is due immediately. If payment is not received within ten (10) days of this notice, I will send this account to collection. This process may result in additional legal and court costs and may damage your credit rating. It is not too late to contact me.
Print Designer Name
Thank You! Jacob C. Myers Web Design Lawyer Tel: 714-706-1337 firstname.lastname@example.org http://webdesignlaw.com/
Copyright 2012 - Jacob C. Myers