Town of Sturbridge

Two Hundred Seventy-Fourth Annual Town Meeting

Finance Committee Report Fiscal Year 2013
7:00 P.M. June 4, 2012 Tantasqua Regional High School

For Your Convenience Ambulance, 346 Main Street Emergency Only Police Department, 346 Main Street Emergency Only Business Only Alternate Emergency Number Public Safety Complex, 346 Main Street Fire Department, 346 Main Street To Report a Fire Business Only Board of Selectmen, Town Hall, 308 Main Street Town Administrator, 308 Main Street Accountant, 308 Main Street Animal Control Officer, 346 Main Street Assessors, 308 Main Street Board of Health, 301 Main Street Building Inspector, 301Main Street Cemetery Department, 69 Rt. 84, New Boston Rd Ext Civil Defense, 346 Main Street Conservation Commission, 301 Main Street Council on Aging, 408 Main Street Senior Center Nutrition Site DPW Director, 69 Rt. 84, New Boston Rd Ext Engineering Department Joshua Hyde Public Library, 306 Main Street Parks & Recreation Committee, 301 Main Street Planning Board, 301 Main Street School Department Burgess Elementary School, 45 Burgess Schl. Rd Sewerage Treatment Plant, 375 Main Street Tax Collector, 308 Main Street Town Clerk, 308 Main Street Town Garage, 69 Rt. 84, New Boston Rd Ext Water Department, 375 Main Street Town Website: www.town.sturbridge.ma.us

911 911 508-347-2525 508-347-1950 508-347-2525 911 508-347-2525 508-347-2500 508-347-2500 508-347-2502 508-347-2525 508-347-2503 508-347-2504 508-347-2505 508-347-3566 508-347-2525 508-347-2506 508-347-7575 508-347-5063 508-347-2516 508-347-2507 508-347-2512 508-347-2506 508-347-2508 508-347-7041 508-347-2514 508-347-2509 508-347-2510 508-347-2515 508-347-2513

TOWN OF STURBRIDGE FINANCE COMMITTEE REPORT FISCAL YEAR 2013 TABLE OF CONTENTS Page For Your Convenience Report of the Finance Committee Town Line Item Budget Town Line Item Budget Summary Index to Articles and Recommended Actions ANNUAL TOWN MEETING WARRANT Article No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Town Reports Community Preservation Committee Report Town Budget Citizen Petition – Fiscal Year 2013 Budget Community Preservation – Administration Water Department Sewer Department Sewer Project Debt Community Preservation – Debt Service Revolving Funds Sturbridge Tourist Association Betterment Committee Commercial Tourism District Plan Capital Improvement Plan Capital Raise Article – DPW: Dump Truck with Plow Ambulance Stabilization Fund Other Post Employment Benefits Trust Fund Stabilization Fund Tax Rate Relief Proposed Zoning Amendment – Historic Commercial District Proposed Zoning Amendment – Amend Chapter Two: Definitions Proposed Zoning Amendment – Map Amendment General Bylaw Amendment – Regulation of Collection Receptacles Acceptance of MGL c. 41, §81U Re-Authorize Lease of Landfill Land – Solar Power Agreement Amend Regional School District Agreement Acceptance of Public Way – Regep Lane Acceptance of Public Ways – Hunter Lane and Evergreen Lane Acceptance of Public Ways – Highland Lane and Meadow View Lane 18 18 19 20 20 21 22 23 24 25 28 28 30 30 31 32 32 33 34 34 40 41 42 44 45 46 46 47 48 Inside Front i 1 15 16

30 Citizen Petition – Time of Town Meetings General Bylaw Amendment – Day of Annual Town Meeting 31 Citizen Petition – Purchase 310 Main Street SPECIAL TOWN MEETING WARRANT 66 67 68 69 APPENDIX A B C D Annual Accounting of Revolving Funds Community Preservation Report Outstanding Debt Quinn Bill Reimbursements Transfer of Funds – Landfill/Leachate Removal Transfer of Funds – Transfer to Free Cash Re-Allocation of Funds – Sturbridge Tourist Association Sturbridge Police Association Contract

49 51

52 52 53 53

55 56 58 59

FORMULA FOR CALCULATING TAX RATE (Outside back cover)

Report of the Finance Committee
Fiscal Year 2013 July 1, 2012 - June 30, 2013 Greetings The Finance Committee is pleased to present to the residents of Sturbridge its recommendations for the Annual Budget and Town Meeting Warrant articles. With thanks, the Finance Committee wishes to acknowledge the support of the Finance Director, each Town department head, Tantasqua Regional School District Business Manager, Superintendent of Schools, Sturbridge School Committee, the Town Administrator and the Board of Selectmen. Their respective roles proved vital to the development of this report. With special thanks, we would like to acknowledge the efforts of our clerk, Wendy Hansen. The members of the Finance Committee hope that you find this report both informative and useful. Please take the time to read through our entire report. Think carefully about the votes you will be asked to cast at the Town Meeting and the resulting effects on your community. Role and Responsibility of the Finance Committee The Town’s General Bylaws direct the Finance Committee to give recommendations that it deems best for the interests of the Town and its citizens on all department budgets, transfer requests, warrant articles, zoning articles and bylaw articles. The Finance Committee’s goal is to give Town residents an objective viewpoint on all matters to be considered at Annual and Special Town Meetings. Our recommendations are intended to ensure the townspeople of Sturbridge are receiving the best mix of services for the amount of taxes being collected. Since the members of the Finance Committee are appointed by the elected Town Moderator, we act as a check and balance to the Town’s elected boards and committees as well as those individuals, boards and committees appointed by the Board of Selectmen. Budget Highlights As you consider the recommendations posed to you, you should recall the Town of Sturbridge finds itself on a solid financial footing in 2012 and for the foreseeable future. As confirmed by the creditrating agency Standard & Poor’s, Sturbridge has a “strong and consistent financial position [with] good financial management assessment along with conservative budgeting techniques.” As a result, Standard & Poor’s increased the Town’s credit rating from “AA stable” to “AA positive” – indicative of their belief that the Town of Sturbridge is financially stable now and for the foreseeable future. In addition, the improved credit rating helped the Town avoid $1,027,124 in long-term borrowing costs in FY12. Reflecting the assessment above, the Finance Committee recommends a series of proposals to ensure taxpayers receive the maximum return for their tax dollars. Consistent with past years, the

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Finance Committee believes it is recommending a budget that meets the majority of the Town’s needs in a financially prudent manner. For Fiscal Year 2013 (FY13), the Finance Committee recommends a line item budget (as distinct from the total budget) of $26,750,919. This proposed budget is an increase of $1,172,795, or 4.6%, over Fiscal Year 2012. Four budgetary items account for 73% of the proposed increase: Burgess Elementary Project Principal & Interest Worcester Retirement System Group Insurance Burgess Elementary Budget Total

$440,395 $73,400 $45,000 $295,132 $853,927

Of these four items, the Town has control over only the Burgess Elementary budget request. After you remove these four items from the proposed increase, the remaining line item budget increase is $318,868, or 27%. With the remaining budgetary funds, the Finance Committee supports the following proposals: • • • • • • • • • The addition of a school resource officer to the Police Department servicing Burgess Elementary and Tantasqua Senior and Junior High Schools. The addition of a technical analyst role to assist the Principal Assessor and defray third party costs related to property valuation efforts. The addition of a part-time clerk for the Conservation Agent for 18 hours per week. The increase in hours for the Town Planner’s clerical staff. The increase in hours for the Building Inspector to meet the demands of increased workload and responsibilities (e.g., Town-wide ADA compliance). The addition of a heavy-equipment operator for the Department of Public Works. The increase in funds for Town road maintenance. The increase in hours for clerical assistance for the Board of Health. The increase in funding in the Town Planner’s Purchase of Services account to pay for a radio frequency study of the Town so the Town can control the siting of cellular towers and generate revenues from those that would be located on Town-owned property. The increase in salary of 2% for non-union Town employees, which is equivalent to the increase received by our union employees, amounting to $37,190 for 54 employees. The increase of the Reserve Fund balance to a funding level that can more adequately address unforeseen and extraordinary expenses.

• •

As you peruse this list, you may ask yourself why does the Town need to add these positions. The answer is counterintuitive. For most of these positions, the Finance Committee believes they will increase the efficiency of the departments by allowing our more highly compensated and trained personnel to do the tasks for which they were hired rather than clerical and reporting functions that could better be completed by lower compensated positions. Thus, the added positions create value that is now being lost.
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The Finance Committee operates in part according to a set of written fiscal policies, which were adopted in FY07, and which are available in the Town Administrator’s office. As in the past few years, the Town will again fall short of meeting a primary Comprehensive Fiscal Policy objective. If the budget and warrant articles are voted as recommended by the Finance Committee, the combined balance of Free Cash and the Stabilization Fund will not be 7% – 10% of the Town’s overall budget. If voted as proposed, the combined Free Cash reserves of $492,014 plus the $1,245,429 Stabilization Fund balance will total $1,737,443, or only 6.31% of the overall FY13 budget. The higher the percentage the more financially conservative the Town becomes because the increased cash reflects less risk against the unknown. Unlike past Fiscal Years, we are not recommending the Town use the community’s full tax levying capacity to generate funds that will pass through to the unallocated fund balance, or “Free Cash”, for FY14 in order to build reserves. Before adding $200,000 in Free Cash, the budget is $112,375 below our taxing capacity as proposed by the Finance Committee. To increase the Free Cash balance slightly for FY14, we have allocated some additional funds to the Reserve Fund, which is used to pay for unforeseen and extraordinary events. The unspent balance in that line item remaining at the end of the FY13 becomes part of free cash for the ensuing fiscal year. To maintain the financial stability the Town has experienced over the last decade, the Town should also continue the search for additional revenue streams to meet community goals. As recommended by the Finance Committee for FY13, the Town will have a total proposed budget (which includes the line item budget) of $27,473,914. The total budget is the sum of the line item budget + raise-and-appropriate warrant articles + several structural components such snow & ice deficit, offsets and overlay. With the combination of local revenues totaling $3,182,836 and state aid amounting to $3,553,288, the Town is projected to receive $6,736,124 in revenues. After these revenues and offsets are accounted for, the difference of $20,537,790 will be raised through taxation. As you will see on the back cover of this report, the tax rate for FY13 is projected to be $18.82; an increase of $1.19, or 6.76%, over FY12. For example, for property valued at $300,000 in both FY12 and FY13, the tax payment will increase by an estimated $358, to $5,647, for FY13. By not using the full tax levy capacity, and while using $200,000 in free cash to offset the tax rate, the Finance Committee’s proposed budget falls below the estimated Proposition 2 ½ levy limit by $312,375: $112,375 below taxing capacity + $200,000 from Free Cash = $312,375 Article 4 – What is its impact upon Town services? For your consideration this year, you will find a warrant article asking you to limit the FY13 line item budget to $25,578,124; or the same line item budget total for FY12. To accomplish the goal of this article, the Town would need to remove $1,172,795 from the proposed FY13 line item budget. As noted earlier, there are several line items that the Town cannot adjust because we are legally obligated to meet them. For instance, the Burgess principle and interest payment plus the Worcester Retirement System payment plus the increase in Group Insurance account for a $558,795 increase

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in FY 13 over FY12 are all outside the Town’s control. Since we must fund those line items, an equal amount must be removed from elsewhere in the line item budget. Although there are several cost-cutting scenarios that meet the objective of this article, the Finance Committee has considered one such possibility to give the voter and taxpayer an idea of what such a scenario would mean to Town services. This hypothetical budget would be balanced by the following actions: • • • • • • • • • • • • • • Reduce or eliminate the clerical assistance in most Town departments Eliminate the merit based incentive Eliminate matching grant funds Eliminate funding for the Sturbridge Co-Op Nursery School and 8 Brookfield Road Eliminate the school resource officer position from the Police Department Reduce the Building Inspector’s hours Reduce the Burgess Elementary budget increase request by 46% Eliminate the additional position in the Department of Public Works Reduce the Town Road Maintenance program by 80% Eliminate the Community Healthcare budget Eliminate the Council on Aging budget Reduce the Joshua Hyde Library Operations Salaries/Wages by 20% Eliminate the Recreation budget Reduce the Reserve Fund by 37%

Not only does this “nightmare budget” eliminate several positions, shutter buildings and eliminate programs, its most drastic consequence may be an unintended one: it could jeopardize the credit worthiness and good will the Town has built over the last 15 years with rating agencies and lenders. Moreover, it would take years for the Town to recover to the same level of services provided in FY12. More likely, the Town would never recover from some of the losses, which may necessitate a future Proposition 2 ½ override vote resulting in a much higher property tax spike than the cut of $1.2 million that Article 4, if passed, would require. Moreover, long term considerations may include a decrease in property values that would not be realized until FY14 at the earliest. To re-emphasize, this is an example of only one possible combination of budget reductions that fulfill the requirement of Article 4. It is not the final, definitive plan. If Article 4 is passed at Town Meeting, the Finance Committee, Board of Selectmen, Town Administrator and Finance Director will have to collaborate on the development of this new, reduced budget. When that reduced budget collaboration is completed, a second Town Meeting will be called to act upon it.

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Issues for Your Consideration The following topics, which fit the theme of the “value of planning and foresight,” deserve your consideration in shaping the future of Sturbridge: Reconfiguration of the Town’s Public Safety Departments We are approaching an opportunity to rethink the way we ensure the community’s public safety. Our current model includes two distinct and separate departments. The Fire Department is responsible for ambulance, the Public Safety Complex, and fire service. The Police Department operates emergency management, policing, animal control, and water patrol. As the Fire Chief approaches mandatory retirement, we, as a community, must decide whether to retain the status quo or move to a new model. Change for the sake of change may not be a good thing. We should not let the inertia of the present impede us from considering a new paradigm that may be a better solution for our needs. When the Fire Chief retires, we can hire a new chief and stay with our current model or we can rethink and move to a model where one manager is responsible for all of the functions currently overseen by the respective chiefs. The previous twelve months have shown us how important and involved the emergency management function is to our community. In this new model, a “Director of Public Safety”, for a lack of a better term, would shoulder the burden of these responsibilities. The head of the Police and Fire Departments would report to this Director. The department heads would be responsible for the daily responsibilities of their respective departments, with oversight by a director. A new director would also be responsible for all public safety grant writing. Grant writing is an increasingly important role for our department heads. In these difficult economic times, any revenue that can be obtained outside of our tax base is welcome and needed. The cost of ambulances and equipment for the departments is very high and all avenues should be pursued vigorously. These thoughts are not intended to imply that one model is better than another but only meant to be taken as a starting point for discussion of the future of local public safety administration. Real Estate Tax Relief Programs Sturbridge faces a Citizen’s Petition (Article 4) at this year’s Annual Town Meeting that seeks to freeze line item spending for FY13 at the level for the prior fiscal year. The article has generated a lot of discussion among Sturbridge residents, as well as officials, committees and boards. It appears to be a product of the difficult economic times that the Town has faced over the past several years as a result of the bursting of the housing bubble and, then, the global financial meltdown. In addition, some of the petitioners may also feel that government expenditures are too high, in general, regardless of the economic climate. While Sturbridge, in particular, and the Commonwealth, in general, have fared better than the Nation, as a whole, many of our residents have been adversely affected through the loss of jobs,

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income and/or homes. The Finance Committee recognizes these hardships, but cannot support this article since it believes that it is not in the best interests of the Town. As discussed above, it would endanger the sound credit rating bestowed on Sturbridge by Standard & Poor’s which has allowed the Town to save more than a million dollars in borrowing costs. It would also prevent the Town from delivering services that the majority of the residents seem to want, such as good schools, sound public safety services, well-maintained roads, active library, and an inviting senior center, etc. For those who are facing economic hardship, well developed mechanisms are in place to address many of the common situations. For example, in the case of seniors and disabled persons, there is the Voluntary Check-Off for Contribution to Elderly and Disabled Taxpayers Fund that is publicized in an insert in each property tax bill. This fund allows the Town to defray the real estate taxes of low income elderly and disabled persons who apply for relief and who meet the eligibility requirements. There is also the Senior Municipal Service Program that allows eligible seniors to work for the Town in exchange for real estate tax credits. In addition, there are several other programs that provide real estate tax relief for other qualified individuals, including disabled veterans, a legally blind person, and a homeowner of any age who is facing severe financial hardship. Some of these programs are identified on the reverse side of the property tax bill. For additional information, please contact the Council on Aging (if you are a senior), the Assessor’s office, the Veteran’s Agent, and/or the Finance Department, depending on the category of hardship. For general information on most of the various programs and some useful links, see http://www.massresources.org/real-estate-tax-exemptions.html. Please note that there are local variations in how these programs are implemented in each community, in terms of the grant amounts, eligibility requirements and application deadlines. Library Book Sales Many libraries today include a book sale space – either a separate room for the purpose, or a shelf somewhere easily accessible with books available for sale on an ongoing basis. This option provides some additional income either for the library or for the organization that manages the book sale, and offers a convenience for patrons. Does the Joshua Hyde Public Library include a book sale space? Not at present for a number of reasons, primarily the result of limited space and a shortage of volunteers to help support the operation. The Friends of the Joshua Hyde Public Library, an organization incorporated in 1985 to raise funds for the expansion of the Library building and has continued to support the Library in its outreach to the community, has been considering the possibility of an ongoing book sale for some time, but has not been able, thus far, to identify a solution to the question of available space thus far. Actually, an ongoing book sale does exist, the link for which is http://www.amazon.com/shops/sturbridge_library (link also appears at the bottom of the Library home page (Friends Online Booksale). Hosted through Amazon, this site provides access to used books for sale for both adults and children in a variety of genre. The online book sale is maintained by the Friends, both for the convenience of patrons and as an additional source of revenue to

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support the numerous Library programs that the Friends sponsor. It is a great book source – give it a try. There are also three book sales annually at the Library, organized and manned by the Friends. The schedule is posted on the Friends’ website. The online book sale and the annual book sales at the Library generate additional revenue for the Friends, and help sponsor a number of youth and adult programs and activities throughout the year, for museum passes, and for the purchase of items for the Library. The schedule of programs and activities as well as additional information on the Friends can be found on the Friends’ website http://www.sturbridgelibraryfriends.org/ As a result of the excellent efforts of the Library Trustees, the Librarian, and the Friends, we are fortunate to have a broad assortment of entertainment, enlightenment, resources and materials ready for the community. Sturbridge as a High Technology Center In previous Finance Committee reports, we have expressed a desire for more high technology and light manufacturing development, because they offer the prospect of relatively high tax revenue combined with relatively low demand for services, and modest traffic impact. Further, high technology jobs tend to attract support activities that bring more employment. The decision of a high technology or light manufacturing company to locate in Sturbridge or any other community depends upon many factors, including some that are beyond the control of local officials. In 2008, the Massachusetts High Technology Council (a technology lobbying group) ranked all 351 Massachusetts cities and towns with respect to being “technology friendly” Although the details of this study are no longer available online, according to their methodology, Sturbridge ranked 303. Unfortunately, the study has not been updated in recent years. Based on some of the anomalous results of this ranking system for some of the known high technology centers in the Commonwealth, the completeness and relative weighting of the set of factors can be called into question. However, most of the 12 factors appear to be valid metrics. These include: 1) whether the community has a split tax rate; 2) if so, the tax rate differential; 3) the absolute value of the commercial tax rate; 4) whether Tax Increment Financing is available; 5) the percentage of 10th grade students who scored “advanced” or “proficient” in the 2008 MCAS mathematics test; 6) the recent trend in the above MCAS score; 7) the number of college-educated adults within a 30 minute drive; 8) percentage of employees in each community who are currently employed in the “technology innovation” sectors; 9) the number of Massachusetts Environmental Protection Agency (MEPA) permits issued in the preceding three years; 10) the average annual percent change in the values of commercial and industrial property over the previous three years; 11) whether a community has accepted Chapter 43D, the Expedited Permitting Program; and 12) the number of housing starts per capita over the prior calendar year. Under this methodology, Sturbridge has made progress in at least two of the categories after its recent move back to a single tax rate and adoption of Chapter 43D (Expedited Permitting). The reestablishment of an Economic Development Advisory Committee should also assist in this effort,

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not just to attract new high technology companies, but to keep them in Sturbridge through their various phases of growth. (Updated from FY10 report) Sturbridge Innovation Fund The Finance Committee recommends the establishment of a Sturbridge Innovation Fund. Designed to encourage actionable enterprising ideas, the Sturbridge Innovation Fund, initially set at a modest amount, would offer both residents and Town employees an avenue to define, develop, devise and implement fresh ways to improve the processes of local government. While it is always well to find cost-saving measures, which may be separately recognized, it would be the chief objectives of the Sturbridge Innovation Fund to deliver current services with greater value and to introduce new services, sometimes in public-private partnerships. The practical application of imagination would be central to the Sturbridge Innovation Fund. Doing old things in new and better ways, and doing new things in high-value ways—always in a lawful manner—would be the top aim. But trying to tell a local official how a job should be done or a responsibility carried out would explicitly not be a function of the Fund. The Fund, which would be situated in the Town’s budget, would make private sector participants accountable for any use of public funds and would be organized to fast track the journey from idea to action to outcome. As a line item in the budget, the Sturbridge Innovation Fund’s annual total would be authorized by the voters at each annual town meeting. Documented expenditures would cover out-of-pocket spending which, at least in the start-up phase, would likely be nominal. The Fund would not be drawn upon to reward or compensate any individual or organization. Please note that this initiative is deliberately described in generalizations so that interested individuals and officeholders, working together, can harness their enthusiasm in thoughtful and widely beneficial ways, at an early moment. (Updated from FY09 report) Sturbridge Nursery School A Memo of Understanding (MOU) exists between the Town and the Sturbridge Nursery School which, like a lease, outlines the nature of their relationship. Dating back many years, this MOU does not reflect the issues nor the costs that arise today. Over the years, there have been significant costs to maintain and repair the building. The School has covered many of these expenses; however, in the last few years, the Town has voted to step in and assist with some of these costs. There are two specific issues that the Finance Committee feels should be addressed within an updated MOU: a delineation of the financial responsibility of the Town for maintenance and repairs; and, an assignment of the management responsibility for these activities. The current MOU requires the school to come before the Town on all matters over $500. Is this still a practical and reasonable limit? In addition, it would seem the school manages maintenance and repairs, but they may not necessarily notify the Town of their actions.

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The Finance Committee has requested in the past that the Town review this MOU and update it with regard to the responsibility of each party. This is becoming more important as time goes by. Most recently, with the storms that hit Sturbridge this past year, there were incidents that required insurance claims on the building and there are currently more interior repairs that need to be done. Needed are clearer methods of managing and overseeing the projects from start to finish. A comprehensive evaluation of the building’s walls, floors, plumbing and electrical systems will eventually be needed because they are becoming outdated and are deteriorating. Waste Water Treatment Plant Update The Waste Water Treatment Plant upgrades are almost complete and are estimated to come in about $2.5 million under budget, according to the Town Administrator. By June 30, 2012, the Plant should be complete and accepted, except for some punch list items. The Plant seems to be in good operating condition and the effluent from the bio-mag system is below the permitted Town discharge limit. What remains to be done is for consulting engineers Tighe & Bond to update the Town’s Comprehensive Wastewater Management Plan, further monitor the discharge and obtain the MassDEP permit with a final capacity limit. The upgrade was authorized in FY09 for two purposes: to comply with MassDEP requirements, and to increase capacity. At that time, it was determined that a bio-mag system would be the most financially and environmentally efficient operating method. At this point, it appears that it may be meeting those standards; however, it would be prudent and in the Town’s best interest to continue monitoring these standards. On Sturbridge’s “Green and Pleasant Lands” Last year was a very traumatic year for residents of Sturbridge and many of the surrounding towns. The tornado of June 1 and Hurricane Irene were followed swiftly by the snow storm of Halloween. We all had a lot of issues; not least the cleanup of our shared open space. For many people, the cleanup work proceeded without much fanfare. For some, however, it has been a period of intense personal donation of time and effort. The Finance Committee would like to recognize the efforts of many individuals who have contributed to the safety and re-beautification of our Town’s gifts from nature. Without the volunteer work of the Trails Committee and other members of the community, our Town would still be a scar on a satellite map. Mercifully, we had less tornado damage to our homes than some surrounding communities. But Irene’s rains caused major flood damage in certain areas and the Halloween storm left many without power for a week or more. The most suffering went to our trees, damaging large areas by pulling down power lines and blocking streets, roads and trails. The destruction will be visible for years to come. The tornado alone carved out a path several miles long; the area directly south of Old Sturbridge Village and Leadmine Mountain, and along the Riverlands is still under repair. Combined with the devastating damage from the October storm, the total cost of repairs would have amounted to a crippling sum if the Town were to restore our historic and recreational lands without the generosity and tenacity of these volunteers.

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These areas provide the community with scenic walking, biking and hiking trails. If not for the volunteers to clear the paths, additional costs would have been added to the cleanup efforts. Some of the more remote areas would also be at risk for fire if not for those folks donating their time, effort and, in some cases, logging equipment and all-terrain vehicles that enabled them to get deeper into the woods. Our neighbors in Brimfield have already experienced this fiery wrath. It’s at times like these when a community feels like a community, and it’s gratifying to know that we can count on each other to help in circumstances or situations like this. Anyone can volunteer to lend a hand and you can learn more of the on-going cleanup efforts to our trails by attending any of the public Trails Committee meetings. Warrant Articles All recommendations and explanatory comments concerning the Warrant Articles of both the Annual and Special Town Meetings are contained in this report under the respective Warrant headings. In addition, for your information, the Finance Committee’s recommendations on each article include its vote. Accounting System Consistent with the prior five fiscal years, the FY12 budget summary is formatted under the Uniform Massachusetts Accounting System (UMAS) standard. Meeting Schedule The Town Meeting agenda includes the review and voting of the FY 2013 line item budget (July 1, 2012 - June 30, 2013), 31 Annual Meeting Warrant Articles, and four Special Meeting Warrant Articles. The Annual Town Meeting will be held at the Tantasqua Regional High School Auditorium on Monday, June 4, 2012, at 7:00 P.M. Respectfully submitted, Sturbridge Finance Committee Kevin Smith, Chair Michael Serio, Vice-Chair Patricia Affenito Prescott Arndt Joni Light Laurance Morrison Virginia Stallone Arnold Wilson

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Town of Sturbridge -- Budget FY13

ACCOUNT NUMBER

DEPARTMENT

ACTUAL EXPENDED FY11

ACCEPTED ADMINISTRATOR BUDGET RECOMMEND FY12 FY13

SELECTMEN RECOMMEND FY13

FINCOM RECOMMEND FY13

VARIANCE FINCOM VS FY12 $ %

ADOPTED TOWN MEETING

LINE NUMBER

11141-51120

Town Moderator Salaries/Wages Total Salary 0 0 0 0 0 0 0 0 0.0% 0 0 0 0 0 0 0 0 0 0 0.0% 0.0%

1

Town Moderator Total

11221-51100

Board of Selectmen Board Salaries Total Salary 0 0 1,052 1,631 2,683 2,683 3,100 3,100 3,100 3,100 1,100 2,000 3,100 1,100 2,000 3,100 1,100 2,000 3,100 1,100 2,000 3,100 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

2

11222-52000 11222-57000

Purchase of Services Other Charges Total Expenses

3 4

Board of Selectmen Total

11231-51120 11231-51130 11232-51170

Town Administrator Department Head Salary Salaries/Wages Merit Based Incentive Total Salary 106,000 37,030 14,518 157,548 6,347 2,676 569 1,600 11,192 168,740 180,218 182,975 8,700 2,700 2,600 2,500 16,500 8,700 2,700 2,000 2,500 15,900 8,700 2,700 2,000 2,500 15,900 182,742 107,060 38,610 18,048 163,718 109,201 39,244 18,630 167,075 109,201 39,244 18,397 166,842

109,201 39,244 18,630 167,075 8,700 2,700 2,000 2,500 15,900 182,975

2,141 634 582 3,357 0 0 -600 0 -600 2,757

2.0% 1.6% 3.2% 2.1% 0.0% 0.0% -23.1% 0.0% -3.6% 1.5%

5 6 7

11232-52000 11232-54000 11232-57000 11232-58000

Purchase of Services Supplies Other Charges Matching Grant Funds Total Expenses

8 9 10 11

Town Administrator Total

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Finance Committee Report

Town of Sturbridge -- Budget FY13

ACCOUNT NUMBER

DEPARTMENT

ACTUAL EXPENDED FY11

ACCEPTED ADMINISTRATOR BUDGET RECOMMEND FY12 FY13

SELECTMEN RECOMMEND FY13

FINCOM RECOMMEND FY13

VARIANCE FINCOM VS FY12 $ %

ADOPTED TOWN MEETING

LINE NUMBER

11311-51130

Finance Committee Salaries/Wages * Total Salary 832 832 2,359 173 2,532 3,364 6,175 6,311 6,311 6,311 136 2.2% 4,200 200 4,400 3,700 200 3,900 3,700 200 3,900 3,700 200 3,900 -500 0 -500 -11.9% 0.0% -11.4% 1775 1,775 2,411 2,411 2,411 2,411 2,411 2,411 636 636 35.8% 35.8%

12

11312-52000 11312-57000

Purchase of Services Other Charges Total Expenses

13 14

Finance Committee Total

* This salary is for the Recording Secretary not any Finance Committee members.

11351-51120

Town Accountant Department Head Salary Total Salary 52,972 52,972 27,097 3,902 140 31,139 84,111 97,582 89,723 89,723 31,300 3,925 300 35,525 25,300 825 300 26,425 25,300 825 300 26,425 25,300 825 300 26,425 89,723 62,057 62,057 63,298 63,298 63,298 63,298 63,298 63,298

1,241 1,241 -6,000 -3,100 0 -9,100 -7,859

2.0% 2.0% -19.2% -79.0% 0.0% -25.6% -8.1%

15

11352-52000 11352-54000 11352-57000

Purchase of Services Supplies Other Charges Total Expenses

16 17 18

Town Accountant Total

11411-51100 11411-51120 11411-51130

Board of Assessors Board Salaries Department Head Salary Salaries/Wages Total Salary 0 58,710 16,245 74,955 30,512 1,586 2,101 34,199 109,154 134,157 51,750 1,600 1,895 55,245 70,190 1,600 1,365 73,155 171,797 0 62,500 16,412 78,912 0 63,750 34,892 98,642

0 63,750 34,892 98,642 70,190 1,600 1,365 73,155 171,797

0 63,750 34,892 98,642 70,190 1,600 1,365 73,155 171,797

0 1,250 18,480 19,730 18,440 0 -530 17,910 37,640

0.0% 2.0% 112.6% 25.0% 35.6% 0.0% -28.0% 32.4% 28.1%

19 20 21

11412-52000 11412-54000 11412-57000

Purchase of Services Supplies Other Charges Total Expenses

22 23 24

Board of Assessors Total

Annual Town Meeting - June 4, 2012 Page 2

Finance Committee Report

Town of Sturbridge -- Budget FY13

ACCOUNT NUMBER

DEPARTMENT

ACTUAL EXPENDED FY11

ACCEPTED ADMINISTRATOR BUDGET RECOMMEND FY12 FY13

SELECTMEN RECOMMEND FY13

FINCOM RECOMMEND FY13

VARIANCE FINCOM VS FY12 $ %

ADOPTED TOWN MEETING

LINE NUMBER

11451-51120 11451-51130

Finance Director Department Head Salary Salaries/Wages Total Salary 81,304 95,355 176,659 36,646 6,643 270 43,559 220,218 232,048 240,479 240,479 240,479 8,431 3.6% 36,600 6,600 1,575 44,775 41,673 6,600 1,575 49,848 41,673 6,600 1,575 49,848 41,673 6,600 1,575 49,848 5,073 0 0 5,073 13.9% 0.0% 0.0% 11.3% 83,608 103,665 187,273 85,280 105,351 190,631 85,280 105,351 190,631 85,280 105,351 190,631 1,672 1,686 3,358 2.0% 1.6% 1.8%

25 26

11452-52000 11452-54000 11452-57000

Purchase of Services Supplies Other Charges Total Expenses

27 28 29

Finance Director Total

11512-52000

Town Counsel Purchase of Services Total Expense 77,228 77,228 77,228 75,000 80,000 80,000 80,000 75,000 75,000 80,000 80,000 80,000 80,000 80,000 80,000

5,000 5,000 5,000

6.7% 6.7% 6.7%

30

Town Counsel Total

11611-51120 11611-51130

Town Clerk Department Head Salary Salaries/Wages Total Salary 61,711 27,473 89,184 677 1,400 800 2,877 92,061 97,273 99,175 720 1,400 2,350 4,470 760 1,400 2,500 4,660 760 1,400 2,500 4,660 99,175 61,328 31,475 92,803 62,555 31,960 94,515 62,555 31,960 94,515

62,555 31,960 94,515 760 1,400 2,500 4,660 99,175

1,227 485 1,712 40 0 150 190 1,902

2.0% 1.5% 1.8% 5.6% 0.0% 6.4% 4.3% 2.0%

31 32

11612-52000 11612-54000 11612-57000

Purchase of Services Supplies Other Charges Total Expenses

33 34 35

Town Clerk Total

Annual Town Meeting - June 4, 2012 Page 3

Finance Committee Report

Town of Sturbridge -- Budget FY13

ACCOUNT NUMBER

DEPARTMENT

ACTUAL EXPENDED FY11

ACCEPTED ADMINISTRATOR BUDGET RECOMMEND FY12 FY13

SELECTMEN RECOMMEND FY13

FINCOM RECOMMEND FY13

VARIANCE FINCOM VS FY12 $ %

ADOPTED TOWN MEETING

LINE NUMBER

11621-51100 11621-51130

Elections & Registration Board Salaries Salaries/Wages Total Salary 300 7,239 7,539 9,788 797 10,585 18,124 18,475 23,275 23,275 23,275 4,800 26.0% 9,375 800 10,175 10,175 800 10,975 10,175 800 10,975 10,175 800 10,975 800 0 800 8.5% 0.0% 7.9% 300 8,000 8,300 300 12,000 12,300 300 12,000 12,300 300 12,000 12,300 0 4,000 4,000 0.0% 50.0% 48.2%

36 37

11622-52000 11622-54000

Purchase of Services Supplies Total Expenses

38 39

Elections & Registration Total

11711-51100 11711-51120 11711-51130

Conservation Commission Board Salaries Department Head Salary Salaries/Wages Total Salary 0 43,709 7,441 51,150 4,474 770 368 5,612 56,762 68,598 84,459 69,838 9,960 900 490 11,350 9,960 900 662 11,522 9,960 900 662 11,522 9,960 900 662 11,522 84,459 0 49,500 7,748 57,248 0 50,490 22,447 72,937 0 50,490 7,826 58,316 0 50,490 22,447 72,937

0 990 14,699 15,689 0 0 172 172 15,861

0.0% 2.0% 189.7% 27.4% 0.0% 0.0% 35.1% 1.5% 23.1%

40 41 42

11712-52000 11712-54000 11712-57000

Purchase of Services Supplies Other Charges Total Expenses

43 44 45

Conservation Commission Total

11751-51100 11751-51120 11751-51130

Town Planner Board Salaries Department Head Salary Salaries/Wages Total Salary 0 68,978 19,742 88,720 16,513 2,194 1,889 697 21,293 110,013 119,652 24,920 2,300 1,889 853 29,962 21,420 2,300 2,233 853 26,806 118,069 0 69,668 20,022 89,690 0 71,062 20,201 91,263

0 71,062 20,201 91,263 21,420 2,300 2,233 853 26,806 118,069

0 71,062 24,593 95,655 29,920 2,300 2,233 853 35,306 130,961

0 1,394 4,571 5,965 5,000 0 344 0 5,344 11,309

0.0% 2.0% 22.8% 6.7% 20.1% 0.0% 18.2% 0.0% 17.8% 9.5%

46 47 48

11752-52000 11752-54000 11752-56000 11752-57000

Purchase of Services Supplies/Expenses Intergovernmental Other Charges Total Expenses

49 50 51 52

Planning Department Total

Annual Town Meeting - June 4, 2012 Page 4

Finance Committee Report

Town of Sturbridge -- Budget FY13

ACCOUNT NUMBER

DEPARTMENT

ACTUAL EXPENDED FY11

ACCEPTED ADMINISTRATOR BUDGET RECOMMEND FY12 FY13

SELECTMEN RECOMMEND FY13

FINCOM RECOMMEND FY13

VARIANCE FINCOM VS FY12 $ %

ADOPTED TOWN MEETING

LINE NUMBER

11762-52000 11762-54000 11762-57000

Zoning Board of Appeals Purchase of Services Supplies Other Charges Total Expenses 250 250 0 500 500 940 940 940 940 0 0.0% 500 350 90 940 500 350 90 940 500 350 90 940 500 350 90 940 0 0 0 0 0.0% 0.0% 0.0% 0.0%

53 54 55

Zoning Board of Appeals Total

11932-52000 11932-54000

Town Hall Purchase of Services Supplies Total Expenses 21,928 1,441 23,369 23,369 28,400 42,050 42,050 42,050 13,650 26,400 2,000 28,400 36,450 5,600 42,050 36,450 5,600 42,050 36,450 5,600 42,050 10,050 3,600 13,650

38.1% 180.0% 48.1% 48.1%

56 57

Town Hall Total

11942-52000 11942-54000

Center Office Building Purchase of Services Supplies Total Expenses 11,837 0 11,837 11,837 20,350 26,850 26,850 19,850 500 20,350 26,350 500 26,850 26,350 500 26,850

26,350 500 26,850 26,850

6,500 0 6,500 6,500

32.7% 0.0% 31.9% 31.9%

58 59

Center Office Building Total

11952-52000 11952-54000

Senior Center Building Purchase of Services Supplies Total Expenses 24,318 800 25,118 25,118 29,808 36,735 28,608 1,200 29,808 31,135 5,600 36,735

31,135 5,600 36,735 36,735

31,135 5,600 36,735 36,735

2,527 4,400 6,927 6,927

8.8% 366.7% 23.2% 23.2%

60 61

Senior Center Total

Annual Town Meeting - June 4, 2012 Page 5

Finance Committee Report

Town of Sturbridge -- Budget FY13

ACCOUNT NUMBER

DEPARTMENT

ACTUAL EXPENDED FY11

ACCEPTED ADMINISTRATOR BUDGET RECOMMEND FY12 FY13

SELECTMEN RECOMMEND FY13

FINCOM RECOMMEND FY13

VARIANCE FINCOM VS FY12 $ %

ADOPTED TOWN MEETING

LINE NUMBER

11962-52000 11962-54000

Joshua Hyde Library Building Purchase of Services Supplies Total Expenses 30,013 895 30,908 30,908 28,931 28,731 28,731 28,731 -200 -0.7% 27,981 950 28,931 27,781 950 28,731 27,781 950 28,731 27,781 950 28,731 -200 0 -200 -0.7% 0.0% -0.7%

62 63

Joshua Hyde Library Building Total

11972-52000 11972-54000

Safety Complex Purchase of Services Supplies Total Expenses 100,448 7,500 107,948 107,948 113,360 116,150 116,150 116,150 2,790 104,980 8,380 113,360 108,650 7,500 116,150 108,650 7,500 116,150 108,650 7,500 116,150 3,670 -880 2,790

3.5% -10.5% 2.5% 2.5%

64 65

Safety Complex Total

11982-52000

Nursery School Purchase of Services Total Expenses 3,439 3,439 3,439 2,800 1,000 1,000 2,800 2,800 1,000 1,000 1,000 1,000 1,000 1,000 1,000

-1,800 -1,800 -1,800

-64.3% -64.3% -64.3%

66

Nursery School Total

11985-52000

8 Brookfield Road Purchase of Services Total Expenses 550 550 550 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000

1,000 1,000 1,000

0 0 0

0.0% 0.0% 0.0%

67

8 Brookfield Road

Annual Town Meeting - June 4, 2012 Page 6

Finance Committee Report

Town of Sturbridge -- Budget FY13

ACCOUNT NUMBER

DEPARTMENT

ACTUAL EXPENDED FY11

ACCEPTED ADMINISTRATOR BUDGET RECOMMEND FY12 FY13

SELECTMEN RECOMMEND FY13

FINCOM RECOMMEND FY13

VARIANCE FINCOM VS FY12 $ %

ADOPTED TOWN MEETING

LINE NUMBER

12101-51120 12101-51130 12101-51300

Police Department Department Head Salary Salaries/Wages Quinn Bill Incentive Overtime Expense Total Salary 105,518 1,289,873 220,580 1,615,971 51,726 35,574 4,709 92,009 1,707,980 1,936,383 2,073,221 2,073,221 2,073,221 136,838 56,591 41,350 5,000 102,941 67,656 54,945 5,000 127,601 67,656 54,945 5,000 127,601 67,656 54,945 5,000 127,601 11,065 13,595 0 24,660 19.6% 32.9% 0.0% 24.0% 7.1% 106,573 1,508,004 218,865 1,833,442 108,704 1,620,416 216,500 1,945,620 108,704 1,620,416 216,500 1,945,620 108,704 1,620,416 216,500 1,945,620 2,131 112,412 -2,365 112,178 2.0% 7.5% -1.1% 6.1%

68 69 70

12102-52000 12102-54000 12102-57000

Purchase of Services Supplies Other Charges Total Expenses

71 72 73

Police Department Total

12201-51120 12201-51130 12201-51300

Fire Department Department Head Salary Salaries/Wages Overtime Expense Total Salary 75,354 544,075 105,679 725,108 40,400 38,632 4,375 83,407 808,515 847,938 850,073 850,073 43,760 42,100 5,250 91,110 44,250 41,900 5,250 91,400 44,250 41,900 5,250 91,400 44,250 41,900 5,250 91,400 850,073 76,108 579,562 101,158 756,828 77,630 579,885 101,158 758,673 77,630 579,885 101,158 758,673 77,630 579,885 101,158 758,673

1,522 323 0 1,845 490 -200 0 290 2,135

2.0% 0.1% 0.0% 0.2% 1.1% -0.5% 0.0% 0.3% 0.3%

74 75 76

12202-52000 12202-54000 12202-57000

Purchase of Services Supplies Other Charges Total Expenses

77 78 79

Fire Department Total

Annual Town Meeting - June 4, 2012 Page 7

Finance Committee Report

Town of Sturbridge -- Budget FY13

ACCOUNT NUMBER

DEPARTMENT

ACTUAL EXPENDED FY11

ACCEPTED ADMINISTRATOR BUDGET RECOMMEND FY12 FY13

SELECTMEN RECOMMEND FY13

FINCOM RECOMMEND FY13

VARIANCE FINCOM VS FY12 $ %

ADOPTED TOWN MEETING

LINE NUMBER

12411-51120 12411-51130

Building Inspector Department Head Salary Salaries/Wages Total Salary 33,829 17,171 51,000 104 800 60 964 51,964 53,650 66,182 54,561 66,182 12,532 23.4% 830 1,000 300 2,130 830 1,000 300 2,130 830 1,000 300 2,130 830 1,000 300 2,130 0 0 0 0 0.0% 0.0% 0.0% 0.0% 34,181 17,339 51,520 46,486 17,566 64,052 34,865 17,566 52,431 46,486 17,566 64,052 12,305 227 12,532 36.0% 1.3% 24.3%

80 81

12412-52000 12412-54000 12412-57000

Purchase of Services Supplies Other Charges Total Expenses

82 83 84

Building Inspector Total

Sealer of Weights & Measures 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 0 0 0 0.0% 0.0% 0.0% 85

12442-52000

Purchase of Services Total Expenses

Sealer of Weights & Measures Total

12451-51130

Inspectors (Electric and Plumbing) Salaries/Wages Total Salary 17,591 17,591 150 100 250 17,841 27,125 30,300 0 0 0 300 0 300 300 0 300 30,300 27,125 27,125 30,000 30,000 30,000 30,000

30,000 30,000 300 0 300 30,300

2,875 2,875 300 0 300 3,175

10.6% 10.6% 100.0% 0.0% 100.0% 11.7%

86

12452-52000 12452-54000

Purchase of Services Supplies Total Expenses

87 88

Inspectors Total

12941-51120

Tree Warden Department Head Salary Total Salary 2,014 2,014 9,120 639 1,062 10,821 12,835 12,829 9,120 650 1,025 10,795 2,034 2,034

2,075 2,075 9,120 650 1,025 10,795 12,870

2,075 2,075 9,120 650 1,025 10,795 12,870

2,075 2,075 9,120 650 1,025 10,795 12,870

41 41 0 0 0 0 41

2.0% 2.0% 0.0% 0.0% 0.0% 0.0% 0.3%

89

12942-52000 12942-54000 12942-57000

Purchase of Services Supplies Other Charges Total Expenses

90 91 92

Tree Warden Total

Annual Town Meeting - June 4, 2012 Page 8

Finance Committee Report

Town of Sturbridge -- Budget FY13

ACCOUNT NUMBER

DEPARTMENT

ACTUAL EXPENDED FY11

ACCEPTED ADMINISTRATOR BUDGET RECOMMEND FY12 FY13

SELECTMEN RECOMMEND FY13

FINCOM RECOMMEND FY13

VARIANCE FINCOM VS FY12 $ %

ADOPTED TOWN MEETING

LINE NUMBER

13002-53000

Education Burgess Elementary School Total Burgess 8,682,455 8,682,455 5,291,288 141,363 0 380,971 5,813,622 14,496,077 14,791,187 14,877,331 14,977,331 14,877,331 86,144 0.6% 5,497,882 170,563 0 322,118 5,990,563 5,383,859 152,259 0 245,457 5,781,575 5,383,859 152,259 0 245,457 5,781,575 5,383,859 152,259 0 245,457 5,781,575 -114,023 -18,304 0 -76,661 -208,988 -2.1% -10.7% 0.0% -23.8% -3.5% 8,800,624 8,800,624 9,095,756 9,095,756 9,195,756 9,195,756 9,095,756 9,095,756 295,132 295,132 3.4% 3.4%

93

13002-53200 13002-53210 13002-53220 13002-53215

Tantasqua Town Share Tant. Transportation Assessment Tantasqua School Committee Tantasqua Debt Assessment Total Tantasqua

94 95 96 97

Education Total

14101-51120 14101-51130 14101-51300

Department of Public Works Department Head Salary Salaries/Wages Overtime Total Salary 62,601 546,799 7,462 616,862 58,785 53,465 60 112,310 729,172 782,667 816,317 776,317 81,775 60,000 1,000 142,775 67,580 61,750 1,300 130,630 67,580 61,750 1,300 130,630 67,580 61,750 1,300 130,630 816,317 63,227 569,165 7,500 639,892 64,492 613,695 7,500 685,687 64,492 573,695 7,500 645,687 64,492 613,695 7,500 685,687

1,265 44,530 0 45,795 -14,195 1,750 300 -12,145 33,650

2.0% 7.8% 0.0% 7.2% -17.4% 2.9% 30.0% -8.5% 4.3%

98 99 100

14102-52000 14102-54000 14102-57000

Purchase of Services Supplies Other Charges Total Expenses

101 102 103

Department of Public Works Total

DPW Director's salary is augmented by funds contained in Warrant Articles for both the Water Department and Sewer Department totaling an additional $ 21,498 for a combined annual salary of $ 85,990.

Annual Town Meeting - June 4, 2012 Page 9

Finance Committee Report

Town of Sturbridge -- Budget FY13

ACCOUNT NUMBER

DEPARTMENT

ACTUAL EXPENDED FY11

ACCEPTED ADMINISTRATOR BUDGET RECOMMEND FY12 FY13

SELECTMEN RECOMMEND FY13

FINCOM RECOMMEND FY13

VARIANCE FINCOM VS FY12 $ %

ADOPTED TOWN MEETING

LINE NUMBER

14212-52400 14212-52410 14212-52430

Town Road Maintenance Repairs & Maintenance Private Road Maintenance Road Construction Total Expenses 226,100 5,000 196,000 427,100 427,100 360,100 488,250 547,225 463,007 102,907 28.6% 180,100 5,000 175,000 360,100 205,000 5,000 278,250 488,250 205,000 5,000 337,225 547,225 205,000 5,000 253,007 463,007 24,900 0 78,007 102,907 13.8% 0.0% 44.6% 28.6%

104 105 106

Town Road Maintenance Total

14231-51300

Snow & Ice Control Overtime Total Salary 42,576 42,576 135,379 97,309 232,688 275,264 120,000 120,000 120,000 120,000 40,000 60,000 100,000 40,000 60,000 100,000 40,000 60,000 100,000 40,000 60,000 100,000 0 0 0 0 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 0 0

0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

107

14232-52000 14232-54000

Purchase of Services Supplies Total Expenses

108 109

Snow & Ice Control Total

14301-51130 14301-51300

Landfill/Recycling Center Salaries/Wages Overtime Total Salary 85,543 0 85,543 162,927 11,420 174,347 259,890 246,881 271,855 141,985 12,450 154,435 166,822 12,450 179,272 166,822 12,450 179,272 271,855 90,946 1,500 92,446 91,083 1,500 92,583 91,083 1,500 92,583

91,083 1,500 92,583 166,822 12,450 179,272 271,855

137 0 137 24,837 0 24,837 24,974

0.2% 0.0% 0.1% 17.5% 0.0% 16.1% 10.1%

110 111

14302-52000 14302-54000

Purchase of Services Supplies Total Expenses

112 113

Landfill/Recycling Center Total

Annual Town Meeting - June 4, 2012 Page 10

Finance Committee Report

Town of Sturbridge -- Budget FY13

ACCOUNT NUMBER

DEPARTMENT

ACTUAL EXPENDED FY11

ACCEPTED ADMINISTRATOR BUDGET RECOMMEND FY12 FY13

SELECTMEN RECOMMEND FY13

FINCOM RECOMMEND FY13

VARIANCE FINCOM VS FY12 $ %

ADOPTED TOWN MEETING

LINE NUMBER

15101-51100 15101-51120 15101-51130

Board of Health Board Salaries Department Head Salary Salaries/Wages Total Salary 0 56,822 13,171 69,993 1,319 1,769 1,151 4,239 74,232 76,152 77,696 77,696 82,547 6,395 2,270 1,800 1,320 5,390 2,270 2,050 1,320 5,640 2,270 2,050 1,320 5,640 2,270 2,050 1,320 5,640 0 250 0 250 0.0% 13.9% 0.0% 4.6% 8.4% 0 57,390 13,372 70,762 0 58,538 13,518 72,056 0 58,538 13,518 72,056 0 58,538 18,369 76,907 0 1,148 4,997 6,145 0.0% 2.0% 37.4% 8.7%

114 115 116

15102-52000 15102-54000 15102-57000

Purchase of Services Supplies Other Charges Total Expenses

117 118 119

Board of Health Total

15152-53850

Community Health Community Health Care Total Expenses Community Health Care Total 1,651 1,651 1,651 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000

0 0 0

0.0% 0.0% 0.0%

120

15202-53120 15202-53150 15202-53160 15202-53130

Inspections & Testing Lake Testing Public Accommodation Inspector Barn Inspection Pool Inspector Total Expenses 0 13,390 0 2,640 16,030 16,030 16,390 16,390 16,390 0 13,390 0 3,000 16,390 0 13,390 0 3,000 16,390 0 13,390 0 3,000 16,390

0 13,390 0 3,000 16,390 16,390

0 0 0 0 0 0

0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

121 122 123 124

Inspections & Testing Total

15411-51120 15411-51130

Council on Aging Department Head Salary Salaries/Wages Total Salary 46,647 39,875 86,522 1,675 1,421 1,350 1,121 871 6,438 92,960 95,190 2,370 0 1,400 1,450 1,500 6,720 47,113 41,357 88,470

47,430 42,808 90,238 3,370 0 1,400 1,450 1,500 7,720 97,958

47,430 42,808 90,238 3,370 0 1,400 1,450 1,500 7,720 97,958

47,430 42,808 90,238 3,370 0 1,400 1,450 1,500 7,720 97,958

317 1,451 1,768 1,000 0 0 0 0 1,000 2,768

0.7% 3.5% 2.0% 42.2% 0.0% 0.0% 0.0% 0.0% 14.9% 2.9%

125 126

15412-52000 15412-53010 15412-54000 15412-57000 15412-57110

Purchase of Services Intergovernmental Supplies Other Charges Medical Transportation Total Expenses

127 128 129 130 131

Council on Aging Total

Annual Town Meeting - June 4, 2012 Page 11

Finance Committee Report

Town of Sturbridge -- Budget FY13

ACCOUNT NUMBER

DEPARTMENT

ACTUAL EXPENDED FY11

ACCEPTED ADMINISTRATOR BUDGET RECOMMEND FY12 FY13

SELECTMEN RECOMMEND FY13

FINCOM RECOMMEND FY13

VARIANCE FINCOM VS FY12 $ %

ADOPTED TOWN MEETING

LINE NUMBER

15431-51120

Veterans' Services Department Head Salary Total Salary 3,281 3,281 100 90 1,400 2,438 154 12,950 17,132 20,413 25,789 37,030 37,030 37,030 11,241 43.6% 0 100 1,400 2,650 325 18,000 22,475 500 150 1,400 2,650 450 28,500 33,650 500 150 1,400 2,650 450 28,500 33,650 500 150 1,400 2,650 450 28,500 33,650 500 50 0 0 125 10,500 11,175 100.0% 50.0% 0.0% 0.0% 38.5% 58.3% 49.7% 3,314 3,314 3,380 3,380 3,380 3,380 3,380 3,380 66 66 2.0% 2.0%

132

15432-52000 15432-54000 15432-54100 15432-54400 15432-57000 15432-57700

Purchase of Services Supplies American Legion Memorial/Veterans' Day Other Charges Veterans' Benefits Total Expenses

133 134 135 136 137 138

Veterans' Services Total

16101-51120 16101-51130

Joshua Hyde Library Operations Department Head Salary Salaries/Wages Total Salary 61,710 206,067 267,777 13,290 2,968 76,166 1,583 94,007 361,784 363,939 371,882 371,882 14,190 3,300 74,141 2,000 93,631 14,310 3,300 76,125 1,900 95,635 14,310 3,300 76,125 1,900 95,635 14,310 3,300 76,125 1,900 95,635 371,882 62,327 207,981 270,308 63,574 212,673 276,247 63,574 212,673 276,247 63,574 212,673 276,247

1,247 4,692 5,939 120 0 1,984 -100 2,004 7,943

2.0% 2.3% 2.2% 0.8% 0.0% 2.7% -5.0% 2.1% 2.2%

139 140

16102-52000 16102-54000 16102-55820 16102-57000

Purchase of Services Supplies Library Supplies Other Charges Total Expenses

141 142 143 144

Joshua Hyde Library Operations Total

16301-51130

Recreation Salaries/Wages * Total Salary 38,925 38,925 5,679 1,504 7,493 166 14,842 53,767 63,000 8,390 2,050 7,500 210 18,150 8,690 2,050 7,500 210 18,450 64,193 44,850 44,850 45,743 45,743

45,743 45,743 8,690 2,050 7,500 210 18,450 64,193

45,743 45,743 8,690 2,050 7,500 210 18,450 64,193

893 893 300 0 0 0 300 1,193

2.0% 2.0% 3.6% 0.0% 0.0% 0.0% 1.7% 1.9%

145

16302-52000 16302-54000 16302-56320 16302-57000

Purchase of Services Supplies Team Sports Other Charges Total Expenses

146 147 148 149

Recreation Total

*The Salaries/Wages line item includes the salary of the Recreation Director of $ 27,404 along with salaries for the Summer Recreation Program $18,339

Annual Town Meeting - June 4, 2012 Page 12

Finance Committee Report

Town of Sturbridge -- Budget FY13

ACCOUNT NUMBER

DEPARTMENT

ACTUAL EXPENDED FY11

ACCEPTED ADMINISTRATOR BUDGET RECOMMEND FY12 FY13

SELECTMEN RECOMMEND FY13

FINCOM RECOMMEND FY13

VARIANCE FINCOM VS FY12 $ %

ADOPTED TOWN MEETING

LINE NUMBER

17102-59193 17102-59186 17102-59187 17102-59188 17102-59189 17102-59190 17102-59191 17102-59192

150

Debt Service Principal Burgess Elementary Project Route 131 - Sidewalk Design Safety Complex Improvements Dump Truck/Loader Burgess Schematic Dump Truck Pumper Truck Town Hall Total Expense 0 38,000 59,000 56,700 0 26,000 65,000 260,300 505,000 505,000 810,000 1,085,500 1,085,500 1,085,500 275,500 34.0% 450,000 0 0 55,000 41,000 25,000 59,000 180,000 810,000 785,500 0 0 0 40,000 25,000 55,000 180,000 1,085,500 785,500 0 0 0 40,000 25,000 55,000 180,000 1,085,500 785,500 0 0 0 40,000 25,000 55,000 180,000 1,085,500 335,500 0 0 -55,000 -1,000 0 -4,000 0 275,500 74.6% 0.0% 0.0% -100.0% -2.4% 0.0% -6.8% 0.0% 34.0%

151 152 153 154 155 156 157

Debt Service Principal Total

17502-59186 17502-59250 17205-59188 17502-59187 17502-59189 17502-59190 17502-59193 17502-59191 17502-59192

Debt Service Interest Route 131 - Sidewalk Design Short-Term Interest Dump Truck/Loader Safety Complex Improvements Burgess Schematic Dump Truck Burgess Elementary School Pumper Truck Town Hall Total Expenses 1,900 0 3,480 2,950 4,649 3,613 21,643 6,011 267,020 311,266 311,266 596,957 677,851 677,851 677,851 0 25,000 688 0 7,549 1,663 423,563 8,453 130,041 596,957 0 30,000 0 0 4,500 975 528,458 4,600 109,318 677,851 0 30,000 0 0 4,500 975 528,458 4,600 109,318 677,851 0 30,000 0 0 4,500 975 528,458 4,600 109,318 677,851

0 5,000 -688 0 -3,049 -688 104,895 -3,853 -20,723 80,894 80,894

0.0% 20.0% -100.0% 0.0% -40.4% -41.4% 24.8% -45.6% -15.9% 13.6% 13.6%

158 159 160 161 162 163 164 165 166

Debt Service Interest Total

Annual Town Meeting - June 4, 2012 Page 13

Finance Committee Report

Town of Sturbridge -- Budget FY13

ACCOUNT NUMBER

DEPARTMENT

ACTUAL EXPENDED FY11

ACCEPTED ADMINISTRATOR BUDGET RECOMMEND FY12 FY13

SELECTMEN RECOMMEND FY13

FINCOM RECOMMEND FY13

VARIANCE FINCOM VS FY12 $ %

ADOPTED TOWN MEETING

LINE NUMBER

19102-51700 19102-51750 19102-51800 19102-51950 19102-52110 19102-53030 19102-53070 19102-53090 19102-57410 19102-57800

Unclassified Group Insurance Unemployment Worcester Retirement System Medicare Tax Street Lights Legal Fees Tax Title Town Report Insurance Blanket Reserve Fund Total Expenses 1,197,000 39,382 686,110 144,121 49,541 15,000 17,326 2,874 200,518 317,176 2,669,048 2,669,048 2,836,080 2,983,201 2,990,701 3,090,701 254,621 9.0% 1,455,000 25,000 733,801 152,000 55,000 15,000 25,000 3,500 275,000 96,779 2,836,080 1,500,000 25,000 807,201 165,000 55,000 15,000 25,000 3,500 270,000 117,500 2,983,201 1,500,000 25,000 807,201 165,000 55,000 15,000 25,000 3,500 270,000 125,000 2,990,701 1,500,000 25,000 807,201 165,000 55,000 15,000 25,000 3,500 270,000 225,000 3,090,701 45,000 0 73,400 13,000 0 0 0 0 -5,000 128,221 254,621 3.1% 0.0% 10.0% 8.6% 0.0% 0.0% 0.0% 0.0% -1.8% 132.5% 9.0%

167 168 169 170 171 172 173 174 175 176

Total Unclassified

19152-52310 19152-52315 19152-54800 19152-52320 19152-52325

Central Purchasing Telephone Postage Gasoline Water/Sewer Town Building Cleaning Total Expenses 28,550 21,000 133,740 3,565 33,646 220,501 220,501 24,264,417 25,578,124 26,650,919 249,000 271,000 271,000 26,750,919 27,000 21,000 150,000 6,000 45,000 249,000 22,000 21,000 175,000 8,000 45,000 271,000 22,000 21,000 175,000 8,000 45,000 271,000 22,000 21,000 175,000 8,000 45,000 271,000 271,000 26,750,919

-5,000 0 25,000 2,000 0 22,000 22,000 1,172,795

-18.5% 0.0% 16.7% 33.3% 0.0% 8.8% 8.8% 4.6%

177 178 179 180 181

Central Purchasing Total

GRAND TOTAL

Annual Town Meeting - June 4, 2012 Page 14

Finance Committee Report

Town of Sturbridge -- Budget FY13

ACCOUNT NUMBER BUDGET SUMMARY (For illustration purposes only) 4,322,722 5,445,618 9,768,340 8,682,455 5,813,622 24,264,417 40.3% 35.8% 24.0% 100.0% 42.2% 34.4% 23.4% 100.0% 44.2% 34.1% 21.7% 100.0% 44.0% 34.4% 21.6% 100.0% 44.4% 34.0% 21.6% 100.0% 25,578,124 26,650,919 26,750,919 26,750,919 1,172,795 8,800,624 5,990,563 9,095,756 5,781,575 9,195,756 5,781,575 9,095,756 5,781,575 295,132 -208,988 10,786,937 11,773,588 11,773,588 11,873,588 1,086,651 10.1% 3.4% -3.5% 4.6% 6,144,170 6,894,162 6,960,637 6,984,919 840,749 13.7% 4,642,767 4,879,426 4,812,951 4,888,669 245,902 5.3%

DEPARTMENT

ACTUAL EXPENDED FY11

ACCEPTED ADMINISTRATOR BUDGET RECOMMEND FY12 FY13

SELECTMEN RECOMMEND FY13

FINCOM RECOMMEND FY13

VARIANCE FINCOM VS FY12 $ %

ADOPTED TOWN MEETING

LINE NUMBER

General Government Salaries

General Government Expenses

Total General Government

Total Burgess Total Tantasqua Grand Total

General Government % of Total Burgess % of Total Tantasqua % of Total Total

Line Item Budget Breakdown

Education 56%

General Government 17%

Debt 7% Public Safety 11% Public Works 5% Health/Human Services 4%

Annual Town Meeting - June 4, 2012 Page 15

Finance Committee Report

TOWN OF STURBRIDGE FINANCE COMMITTEE REPORT FISCAL YEAR 2013 Index to Articles and Recommended Actions Art. No.
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

Article
Town Reports Community Preservation Committee Report Town Budget Citizen Petition – FY13 Budget Community Preservation – Administration Water Department Sewer Department Sewer Project Debt Community Preservation – Debt Service Revolving Funds Sturbridge Tourist Association Betterment Committee Commercial Tourism District Plan Capital Improvement Plan Capital Raise Article – DPW: Dump Truck with Plow Ambulance Stabilization Fund Other Post Employment Benefits Trust Fund Stabilization Fund (2/3 Vote Required)

Page
18 18 19 20 20 21 22 23 24 25 28 28 30 30 31 32 32 33

Finance Committee
APPROVE as written APPROVE as written APPROVE as written NO ACTION APPROVE as written APPROVE as written APPROVE as written APPROVE as written APPROVE as written APPROVE as written APPROVE as written APPROVE as written APPROVE AS AMENDED APPROVE as written APPROVE as written APPROVE as written APPROVE as written APPROVE as written

Board of Selectmen
APPROVE as written APPROVE as written APPROVE as written NO ACTION APPROVE as written APPROVE as written APPROVE as written APPROVE as written APPROVE as written APPROVE as written APPROVE as written APPROVE as written APPROVE AS AMENDED APPROVE as written APPROVE as written APPROVE as written APPROVE as written APPROVE as written

Finance Committee Report

Annual Town Meeting – June 4, 2012

Page 16

19

Tax Rate Relief ZONING ARTICLES – 2/3 VOTE REQUIRED Proposed Zoning Amendment – Historic Commercial District Proposed Zoning Amendment – Amend Chapter Two: Definitions Proposed Zoning Map Amendment GENERAL BUSINESS ARTICLES General Bylaw – Regulation of Collection Receptacles Acceptance of MGL c. 41, §81U Re-Authorize Lease of Landfill Land – Solar Power Agreement Amend Regional School District Agreement Acceptance of Regep Lane Acceptance of Public Ways – Hunter Lane and Evergreen Lane Acceptance of Public Ways – Highland Lane and Meadow View Lane Citizen Petition – Time of Town Meetings General Bylaw Amendment – Time of Annual Town Meeting Citizen Petition – Purchase 310 Main Street SPECIAL TOWN MEETING ARTICLES Transfer of Funds – Landfill/Leachate Removal Transfer to Free Cash Re-Allocation of Funds – Sturbridge Tourist Association Sturbridge Police Association Contract

34

APPROVE as written

APPROVE as written

20 21

34 40

APPROVE AS AMENDED APPROVE as written APPROVE as written

APPROVE as written APPROVE as written APPROVE as written

22

41

23 24 25 26 27 28 29

42 44 45 46 46 47 48

NO ACTION APPROVE as written APPROVE as written NO ACTION NO ACTION NO ACTION NO ACTION

APPROVE as written APPROVE as written APPROVE as written NO ACTION APPROVE as written APPROVE as written APPROVE as written To be provided

30

49

NO ACTION

31

51

NO ACTION

NO ACTION

66 67 68 69

52 52 53 53

APPROVE as written APPROVE as written APPROVE AS AMENDED APPROVE as written

APPROVE as written APPROVE as written APPROVE as written APPROVE as written

Finance Committee Report

Annual Town Meeting – June 4, 2012

Page 17

TOWN OF STURBRIDGE ANNUAL TOWN MEETING WARRANT

TANTASQUA REGIONAL HIGH SCHOOL MONDAY, JUNE 4, 2012 @ 7:00 P.M.
ARTICLE 1 TOWN REPORTS To hear the reports of the several Boards and Town Officials and any other Committee that may be ready; or take any action in relation thereto. Sponsor: Board of Selectmen

RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town vote to approve the article as written. Voted 7 – 0. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 5 – 0. Summary: This article accepts all reports included in the Annual Town Report. The Town Meeting usually defers the actual reading of the reports as they are provided in a printed format. ________________________________________________________________________ ARTICLE 2 COMMUNITY PRESERVATION COMMITTEE REPORT To see if the Town will vote to hear and act on the report of the Community Preservation Committee on the Fiscal Year 2013 Community Preservation budget and to appropriate from the Community Preservation Fund a sum of money to meet the administrative expenses and all other necessary and proper expenses of the Community Preservation Committee for Fiscal Year 2013; and further to reserve for future appropriation amounts as recommended by the Community Preservation Committee: a sum of money for the acquisition, creation and preservation of open space excluding land for recreational use, a sum of money for acquisition and preservation of historic resources, and a sum of a money for the creation, preservation and support of community housing, or take any action in relation thereto.

Finance Committee Report

Annual Town Meeting – June 4, 2012

Page 18

Sponsor:

Community Preservation Committee

RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town vote to approve the article as written. Voted 5 – 0. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 5 – 0. RECOMMENDATION OF THE COMMUNITY PRESERVATION COMMITTEE: That the Town vote to approve the article as written. Voted 7 – 0. Summary: The CPA Committee is required to submit a report to Town Meeting on the proposed use of CPA Funds. The CPA Committee Report is Appendix B to this Finance Committee Report. ________________________________________________________________________ ARTICLE 3 TOWN BUDGET To see if the Town will vote to raise and appropriate a sum of money as may be necessary to pay the Town charges for the fiscal year beginning July 1, 2012 and vote to fix salary and compensation of all elected officials of the Town in accordance with the provisions of Massachusetts General Laws, Chapter 41, Section 108, effective July 1, 2012; or take any action in relation thereto. Sponsor: Board of Selectmen

RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town vote to approve the article as written. Voted 7 – 0. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 5 – 0. Summary: This article approves the Town and School operating budgets for Fiscal Year 2013. The budgets are voted on separately and are categorized using the Uniform Massachusetts Accounting System (UMAS). Sturbridge votes all appropriations by line item.

Finance Committee Report

Annual Town Meeting – June 4, 2012

Page 19

ARTICLE 4 CITIZEN PETITION – FY13 BUDGET To see if the Town of Sturbridge will limit the fiscal year 2013 budget, as approved by the voters, to a sum not to exceed the fiscal year 2012 budget of $25,578,124; or take any action in relation thereto. Sponsor: Citizen Petition

RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town take no action on this article. Voted 7 – 0. The Finance Committee recommends the Town take no action on this article. Our rationale appears on Page iii of this Finance Committee Report in the section entitled Article 4 – What is its impact on Town services? RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town take no action on this article. Voted 5 – 0. ________________________________________________________________________ ARTICLE 5 COMMUNITY PRESERVATION-ADMINISTRATION To see if the Town will vote to appropriate from the Community Preservation Fund, Undesignated Fund Balance, the sum of FOURTEEN THOUSAND FIVE HUNDRED AND 00/100 DOLLARS ($14,500.00) to be allocated for the purpose of operating and administrative expenses in FY 2013 for the Community Preservation Committee (CPC); or take any action in relation thereto. Sponsor: Community Preservation Committee

RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town vote to approve the article as written. Voted 5 – 0. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 5 – 0. RECOMMENDATION OF THE COMMUNITY PRESERVATION COMMITTEE: That the Town vote to approve the article as written. Voted 7 – 0.

Finance Committee Report

Annual Town Meeting – June 4, 2012

Page 20

Summary: These funds provide operating and administrative expenses for the Community Preservation Committee. The proposed budget includes: legal expenses ($3,000); appraisal reports ($5,000); CPA Coalition Dues ($1,500); and an informational brochure and postage relating to locations, features and uses of CPA parcels ($5,000). Any unused funds appropriated automatically revert back to the CPA Undesignated balance at the close of the fiscal year. ________________________________________________________________________ ARTICLE 6 WATER DEPARTMENT To see if the Town will vote to raise and appropriate, through the fixing and collection of just and equitable prices and rates set by the Board of Selectmen (acting as Water Commissioners), the sum of ONE MILLION SIXTY-NINE THOUSAND SIXTY AND 00/100 DOLLARS ($1,069,060.00), and by transferring the sum of ONE HUNDRED NINETY-FIVE THOUSAND AND 00/100 DOLLARS ($195,000.00) from Water Reserve Fund Balance, for a total sum of ONE MILLION TWO HUNDRED SIXTYFOUR THOUSAND SIXTY AND 00/100 DOLLARS ($1,264,060.00), for the expenses of the Water Department as follows: Contract Operations Electricity Chemicals, Testing and Propane DPW Director Meter Maintenance Billing Expense Legal/Administrative Expense Debt Service Miscellaneous Equipment Short-term Interest Capital Replacement Total: or take any action in relation thereto. Sponsor: Board of Selectmen/DPW Director $ $ $ $ $ $ $ $ $ $ $ $ 465,495.00 106,138.00 20,480.00 10,749.00 15,000.00 4,900.00 5,000.00 605,798.00 12,000.00 0.00 18,500.00 1,264,060.00

RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town vote to approve the article as written. Voted 8 – 0.

Finance Committee Report

Annual Town Meeting – June 4, 2012

Page 21

RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 5 – 0. Summary: This budget represents an increase from the FY12 budget of $108,993, primarily due to debt service for the DEP-mandated water treatment facility upgrade. The approval of this article results in an increase in the water rate from $4.41 per 100 cubic feet to $4.98 per 100 cubic feet (increase of $0.57 per 100 cubic feet, or 12.9%). The rate also reflects the use of $195,000 from the Water Fund Reserve to ease the impact of the rate increase. ________________________________________________________________________ ARTICLE 7 SEWER DEPARTMENT To see if the Town will vote to raise and appropriate, through the fixing and collection of just and equitable prices and rates set by the Board of Selectmen (Acting as Sewer Commissioners), the sum of ONE MILLION EIGHT HUNDRED EIGHTY-THREE THOUSAND AND 00/100 DOLLARS ($1,883,000.00), and by transferring the sum of TWO HUNDRED THIRTY-SIX THOUSAND FOUR HUNDRED FIFTEEN AND 00/100 DOLLARS ($236,415.00) from Sewer Reserve Fund Balance, for a total sum of TWO MILLION ONE HUNDRED NINETEEN THOUSAND FOUR HUNDRED FIFTEEN AND 00/100 DOLLARS ($2,119,415.00), for the expenses of the Sewer Department as follows: Contract Operations Electricity Chemicals and Testing DPW Director Billing Expense Legal/Administrative Expense Debt Service Southbridge Fees Short-Term Interest Liquid Sludge Handling Miscellaneous Equipment Capital Replacement Total: or take any action in relation thereto. Sponsor: Board of Selectmen/DPW Director $ $ $ $ $ $ $ $ $ $ $ $ $ 386,192.00 300,000.00 263,454.00 10,749.00 4,900.00 5,000.00 753,688.00 150,000.00 0.00 182,432.00 38,000.00 25,000.00 2,119,415.00

Finance Committee Report

Annual Town Meeting – June 4, 2012

Page 22

RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town vote to approve the article as written. Voted 8 – 0. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 5 – 0. Summary: This budget is a decrease from the FY12 budget of $16,452 due to debt service reduction and modest cuts to sludge, short-term interest and capital replacement. However, the decreased budget is offset by decreased flows, which prevent rates from being reduced. The approval of this article results in the sewer rate remaining the same as FY12 at $7.97 per 100 cubic feet (a 0% percent increase). The rate reflects the use of $236,415 from the Sewer Fund Reserve to maintain a stable rate for FY13. The balance of debt service borrowing for the Wastewater Treatment Plant Upgrade will show in the FY14 budget. ARTICLE 8 SEWER PROJECT DEBT To see if the Town will vote to transfer: • TWO HUNDRED FIFTEEN THOUSAND FOUR HUNDRED SEVENTY-SIX AND 00/100 DOLLARS ($215,476.00) from the F/B Reserved for Phase II Betterment Account #28440-35825 to the Phase II Sewer Debt Account #2844059100; THREE HUNDRED NINE THOUSAND SEVEN HUNDRED FIFTY AND 00/100 DOLLARS ($309,750.00) from the F/B Reserved for Phase III Betterment Account #28440-35826 to the Phase III Sewer Debt Account #28440-59300; ONE HUNDRED FIFTEEN THOUSAND TWO HUNDRED TWENTY AND 00/100 DOLLARS ($115,220.00) from the F/B Reserved for Cedar Lake Betterment Account #28440-35827 to the Cedar Lake Sewer Debt Account #28440-59200; TWO HUNDRED SIXTY-SIX THOUSAND THREE HUNDRED NINETY AND 00/100 DOLLARS ($266,390.00) from the F/B Reserved for Big Alum Betterment Account #28440-35823 to the Big Alum Sewer Debt Account #28440-59220; and SIXTY SEVEN THOUSAND ONE HUNDRED NINETY-EIGHT AND 00/100 ($67,198.00) from the F/B Reserved for Woodside/Westwood Betterment Account #28440-35829 to the Woodside/Westwood Sewer Debt Account #28440-59230

for the purpose of paying the debt service due on these sewer projects for FY13, or take any action in relation thereto.
Finance Committee Report Annual Town Meeting – June 4, 2012 Page 23

Sponsor:

Finance Director

RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town vote to approve the article as written. Voted 7 – 0. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 5 – 0. Summary: This article appropriates the funds necessary to pay debt service on the several sewer projects the Town of Sturbridge has undertaken over the past decade. These debt service payments are repaid through betterment assessments from the property owners within the specific sewer projects and are not supported by either general property taxes nor other sewer customers through the sewer rate. ________________________________________________________________________ ARTICLE 9 COMMUNITY PRESERVATION DEBT SERVICE To see if the Town will vote: • to appropriate from the Community Preservation Fund the sum of SIXTY-FOUR THOUSAND THREE HUNDRED SIXTY AND 00/100 DOLLARS ($64,360.00), with SIXTY-ONE THOUSAND AND 00/100 DOLLARS ($61,000.00) from CPC Fund Balance - Reserved for Open Space, and THREE THOUSAND THREE HUNDRED SIXTY AND 00/100 DOLLARS ($3,360.00) from CPC – Undesignated Fund Balance, for the purpose of paying the debt service for the Heins Farm Acquisition; to appropriate from the Community Preservation Fund – Undesignated Fund Balance, the sum of ONE HUNDRED TEN THOUSAND NINE HUNDRED TWENTY FIVE AND 00/100 DOLLARS ($110,925.00) for the purpose of paying the debt service for the OSV Land Acquisition; to appropriate from the Community Preservation Fund – Undesignated Fund Balance, the sum of ONE HUNDRED FOURTEEN THOUSAND FIVE HUNDRED AND 00/100 DOLLARS ($114,500.00) for the purpose of paying the debt service for the Stallion Hill/Holland Road Land Acquisition; and to appropriate from the Community Preservation Fund the sum of ONE HUNDRED TWENTY-FOUR THOUSAND EIGHT HUNDRED FIFTY-SEVEN AND 00/100 DOLLARS ($124,857.00), with EIGHTY-NINE THOUSAND AND 00/100 DOLLARS ($89,000.00) from Fund Balance Reserved for Historic Resources, and THIRTY-FIVE THOUSAND EIGHT HUNDRED FIFTY-SEVEN AND 00/100 DOLLARS ($35,857.00) from CPC – Undesignated Fund Balance, for the purpose of
Annual Town Meeting – June 4, 2012 Page 24

Finance Committee Report

paying debt service on the Town Hall/Center Office renovation project; or take any action in relation thereto. Sponsor: Finance Director and CPA Committee

RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town vote to approve the article as written. Voted 7 – 0. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 5 - 0. RECOMMENDATION OF THE COMMUNITY PRESERVATION COMMITTEE: Recommendation to be provided at Town Meeting. Summary: This article appropriates from the Community Preservation Fund to pay for previously approved debt issuances for the acquisition of separate open spaces known as the Heins Farm, OSV parcels, Stallion Hill/Holland Road parcels and the renovation of the Town Hall and Center Office Building. ________________________________________________________________________ ARTICLE 10 REVOLVING FUNDS To see if the Town will vote to re-establish the following Revolving Funds as provided for in Massachusetts General Laws, Chapter 44, Section 53E½: Revolving Fund Purpose Funds to be Deposited From Program fees, donations, gifts, private sponsorship, facilities fees Authorized to Expend Recreation Committee Maximum Expenditure $20,000.00

Recreation

Tennis league, volleyball league, Concerts on the Common, Summer Recreation Program, teen recreation programs and Table Tennis Club

Finance Committee Report

Annual Town Meeting – June 4, 2012

Page 25

HazMat Cleanup

Board of Health

BOH: Pay-AsYou-Throw Program

To address hazardous materials spills and provide the Fire Department the means to bill insurance companies and refurbish supplies used in HazMat spills. Payment for staff required to service large events such as festivals and fairs, initial restaurant consultations and restaurant inspections beyond two per year and public health inspections and emergencies. All and any costs associated with the planning, promoting or implementing the PAYT Program, or the operational expenses, equipment or supplies of the PAYT Program. Payment to instructors, presenters, service providers, supplies for special programs and repairs. GIS support services

Insurance proceeds and other proceeds received by the HazMat Team for services

Fire Chief

$10,000.00

Temporary permits and licenses, fines levied by the BOH and fees for initial restaurant consultations and excess food service inspections.

Board of Health

$10,000.00

Senior Center

Program fees including, but not limited to, receipts for Program bags, stickers or other fees that may be established from time to time by the Board of Health and donations. Program fees, private sponsorship, donations and participation fees

Board of Health

$10,000.00

Council on Aging

$10,000.00

Planning Department

Mapping services

Town Planner

$10,000.00

Finance Committee Report

Annual Town Meeting – June 4, 2012

Page 26

Public Lands

Sturbridge Tourist Association

Development and implementation of forestry management plans, trail development & maintenance, signage, trail maps, construction of foot bridges, purchase of supplies and development of access for public use, educational purposes and general maintenance of open space parcels owned by the Town. All and any costs associated with planning, promoting or implementing Sturbridge tourist related events; a portion of the operating costs associated with the Tourist Information Center.

Forestry management and donations.

Conservation Commission

$20,000.00

Grants for tourism, revenue generated through tourist events and promotions; program fees and donations.

Sturbridge Tourist Association

$20,000.00

Or take any action in relation thereto. Sponsors: Recreation Committee, Fire Department, Board of Health, Council on Aging, Town Planner and Conservation Commission RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town vote to approve the article as written. Voted 7 – 0. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 5 – 0.
Finance Committee Report Annual Town Meeting – June 4, 2012 Page 27

Summary: This article re-establishes and provides spending authority for the Town’s Revolving Funds. The annual accounting and balance of the revolving funds is included as Appendix A in this Finance Committee Report. ARTICLE 11 STURBRIDGE TOURIST ASSOCIATION To see if the Town will transfer and appropriate from the Hotel/Motel Special Account to the Sturbridge Tourist Association Account sum of ONE HUNDRED FORTY-TWO THOUSAND THREE HUNDRED SIXTY AND 88/100 DOLLARS ($142,360.88) for the following items: Commercial Tourism Dist. Revitalization Plan Welcome Information Center Special Events Advertising and Marketing 275th Sturbridge Anniversary Celebration Route 20 Restrooms Community Support Total Or take any action in relation thereto. Sponsor: Sturbridge Tourist Association $ $ $ $ $ $ $ 35,000.00 17,000.00 28,360.88 25,000.00 20,000.00 7,000.00 10,000.00 142,360.88

RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town vote to approve the article as written. Voted 8 – 0. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 5 – 0. Summary: The revenues come from a 6% hotel/motel tax which is split with 67.5% going to the General Fund, 16.25% used for funding the Sturbridge Tourist Association and 16.25% used for the Betterment Committee. This budget is used in marketing the community for tourism. ________________________________________________________________________ ARTICLE 12 BETTERMENT COMMITTEE To see if the Town will vote to transfer and appropriate from the Hotel/Motel Special Account to the Betterment Account the sum of ONE HUNDRED FORTY-TWO THOUSAND THREE HUNDRED SIXTY AND 00/100 DOLLARS ($142,360.00) for the following items:
Finance Committee Report Annual Town Meeting – June 4, 2012 Page 28

Flower Barrels Plantings (Bloom Committee) Landscaping at Senior Center DPW Lawn Equipment (Tractor/Mower) Landscaping at Library Commercial Tourism District Plan Tree Maintenance Town Common Tree Maintenance Tree Planting / Arbor Day Programming (Burgess) Street Landscaping Rt. 20 Public Restroom Maintenance Sidewalk Maintenance LUCAS Chest Compression System (Fire Dept./EMS) Fire Dept. Special Event Overtime Fire Dept. Air Compressor Public Safety Complex Phone System Police Dept. Evidence Bar-Code System Police Dept. Special Event Overtime Police Dept. LIDAR Unit Cedar lake Water Treatment Parking Design at Cedar Lake Rec. Area Crack Fill and Texture Coat Tennis & Basketball Courts Town Common Summer Concert Series Recreation Dept. Sign Sleeves Tree Lights on Town Common Gateway Signage Account TOTAL: Or take any action in relation thereto. Sponsor: Betterment Committee

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

3,000.00 3,000.00 500.00 4,617.00 2,500.00 25,000.00 6,800.00 3,500.00 2,500.00 750.00 5,000.00 6,000.00 14,000.00 5,000.00 3,899.00 13,920.00 2,700.00 10,000.00 3,000.00 1,700.00 2,800.00 14,885.00 4,000.00 213.00 1,050.00 2,026.00 142,360.00

RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town vote to approve the article as written. Voted 7 – 0 – 1. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 4 – 1.

Finance Committee Report

Annual Town Meeting – June 4, 2012

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Summary: The revenues come from a 6% hotel/motel tax which is split with 67.5% going to the General Fund, 16.25% used for funding the Sturbridge Tourist Association and 16.25% used for the Betterment Committee. Betterment Committee funds are utilized for public safety, recreation and the beautification of the community. ARTICLE 13 COMMERCIAL TOURISM DISTRICT PLAN To see if the Town will vote to raise and appropriate the sum of ONE HUNDRED TWENTY THOUSAND AND 00/100 DOLLARS ($120,000) to complete a Commercial Tourism District Improvement Plan; or take any action in relation thereto. Sponsor: Town Administrator; Town Planner

RECOMMENDATION OF THE FINANCE COMMITTEE: To amend the article by changing the amount to raise and appropriate to SIXTY THOUSAND AND 00/100 DOLLARS ($60,000.00) and to otherwise approve the article as written. Voted 7 – 0 – 1. RECOMMENDATION OF THE BOARD OF SELECTMEN: To amend the article by changing the amount to raise and appropriate to SIXTY THOUSAND AND 00/100 DOLLARS ($60,000.00) and to otherwise approve the article as written. Voted 5 – 0. Summary: The total cost for this project is estimated at $120,000. If both Articles No. 11 STA and No. 12 Betterment pass, the amount requested in this article will be amended down to $60,000. The funds will allow completion of concept plans for Commercial Tourism District Improvements along Main St. (Rt. 20) between the intersection with Brookfield Rd. (Rt. 148) and the intersection with New Boston Rd. From these conceptual plans, shovel-ready engineering plans will be developed. The engineering plans are necessary to seek and secure federal, state and/or other funds to begin implementing sidewalk, parking, streetscape, aesthetic and safety improvements throughout the district. ARTICLE 14 CAPITAL IMPROVEMENT PLAN To see if the Town will vote to transfer from free cash and appropriate the sum of ONE HUNDRED NINETY-NINE THOUSAND EIGHT HUNDRED SEVENTEEN AND 00/100 DOLLARS ($199,817.00) to the Capital Improvement Account for the purpose of funding the following items from the capital improvement plan to be undertaken for the Fiscal Year beginning July 1, 2012:
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Annual Computer Replacement Program Two Police Patrol Vehicles (w/ video) Fire Chief Command Vehicle Library Youth Department Carpet DPW-Water 1-ton Utility Truck Library Gutter Replacement / Repairs Municipal Bldg. Code / Capital Review Total Or take any action in relation thereto. Sponsor: Capital Planning Committee

$ $ $ $ $ $ $ $

12,283.00 74,000.00 40,725.00 14,556.00 40,177.00 10,576.00 7,500.00 199,817.00

RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town vote to approve the article as written. Voted 8 – 0. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 4 – 1. Summary: This budget funds a portion of the highest rated capital needs of the Town. The Town uses a ten-factor rating system where each capital request is rated between 0 and 100. The ten factors are: (1) public safety and health, (2) infrastructure needs, (3) quantity of use, (4) efficiency of services, (5) legal requirements, (6) public support, (7) personnel impacts, (8) service impacts, (9) budgetary constraints and (10) administrative needs. The Capital Plan as presented is consistent with the Town’s Comprehensive Fiscal Policies. Under this policy, capital expenditures rated as high priorities but costing under $5,000 are included in department budgets; capital expenditures over $5,000 and under $100,000 are included in this article to be funded using free cash; and capital expenditures over $100,000 are included and recommended as short-term borrowing articles.

ARTICLE 15 CAPITAL RAISE ARTICLE – DPW: DUMP TRUCK w/ PLOW To see if the Town will vote to raise and appropriate ONE HUNDRED SIXTY-NINE THOUSAND TWENTY-TWO AND 00/100 DOLLARS ($169,022.00) to purchase a heavy-duty dump truck with plow for the Dept. of Public Works; or take any action in relation thereto. Sponsor: Capital Planning Committee

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RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town vote to approve the article as written. Voted 7 – 0. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 5 – 0. Summary: Based upon the rating criteria used for Article 14, the Capital Planning Committee rated the replacement of a heavy-duty dump truck with sander and plow assembly as a priority need. This purchase is recommended from available revenue and no borrowing is required. ARTICLE 16 AMBULANCE STABILIZATION FUND (2/3 Vote Required) To see if the Town will vote to raise and appropriate THIRTY THOUSAND AND 00/100 DOLLARS ($30,000.00) to the Ambulance Stabilization Fund for the purpose of reserving funds for the future purchase of an ambulance; or take any action in relation thereto. Sponsor: Fire Chief and Finance Director

RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town vote to approve the article as written. Voted 7 – 0. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 5 – 0. Summary: Each year, the Town sets funds aside to assist in replacing ambulances on a seven-year schedule. Due to the cost of new ambulances, the amount of funds set aside increases in this article from $25,000 to $30,000 on an annual basis beginning in FY 13. These funds will be set aside until a new ambulance is purchased. Since Town purchased a new ambulance in FY12, the current balance in this account is $1,162.03.

ARTICLE 17 OPEB TRUST FUND To see if the Town will vote to raise and appropriate TEN THOUSAND AND 00/100 DOLLARS ($10,000.00) to the Other Post Employment Benefits Liability Trust Fund Account; or take any action in relation thereto.
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Sponsor:

Finance Director, Town Administrator

RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town vote to approve the article as written. Voted 7 – 0. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 5 – 0. Summary: The Government Accounting Standards Board (GASB) has determined that Other Post Employment Benefits (OPEB) are part of the compensation that employees earn each year even though such benefits become available only upon each employee’s retirement. These benefits include health insurance, dental, prescription or other related benefits provided to eligible retirees. GASB-45 mandates that municipalities account for and, eventually, fund these benefits. The fund was established and capitalized with $100,000 at the 2011 Annual Town Meeting. In accordance with the Town’s financial policies, an annual contribution of not less than $10,000 should be allocated to the fund until such time as the actuarially calculated annual contribution of $1.25 million can begin. Sturbridge remains proactive relative to other municipalities in addressing this obligation.

ARTICLE 18 STABILIZATION FUND (2/3 Vote Required) To see if the Town will vote to raise and appropriate the sum of ONE HUNDRED FIFTY THOUSAND AND 00/100 DOLLARS ($150,000.00), or such other sum or sums to be determined, to the Stabilization Fund; or take any action in relation thereto. Sponsor: Town Administrator

RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town vote to approve the article as written. Voted 4 – 0 – 1. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 5 – 0. Summary: The appropriation would bring the Stabilization Fund balance to $1,245,429. Having cash reserves (general fund, stabilization fund) of 7%-10% of the annual operating budget is considered fiscally responsible by the Town’s Comprehensive Fiscal policies.
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ARTICLE 19 TAX RATE RELIEF To see if the Town will vote to authorize the Board of Assessors to use the amount of TWO HUNDRED THOUSAND AND 00/100 DOLLARS ($200,000.00) from free cash in determining the tax rate for the fiscal year beginning on July 1, 2012; or take any action in relation thereto. Sponsor: Board of Selectmen; Town Administrator

RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town vote to approve the article as written. Voted 5 – 0. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 5 – 0. Summary: The Town has historically utilized available free cash to reduce the tax rate when finances have allowed.

ARTICLE 20 PROPOSED ZONING AMENDMENT - HISTORIC COMMERCIAL DISTRICT (2/3 Vote Required) To see if the Town will vote to amend Chapter 13 of the Town’s Zoning Bylaws by deleting existing Chapter 13 in its entirety and inserting the following: CHAPTER THIRTEEN USE REGULATIONS – HISTORIC COMMERCIAL DISTRICT (HC) The purpose of the Historic Commercial District (“HC”) is to allow for a mixture of residential and limited service, retail and cultural uses, while maintaining the integrity of the character of the nearby National Register Historic District1 (“NRHD”). The HC District is defined on the Sturbridge Zoning Map and contains properties both within and surrounding the NRHD. It is the goal of this Section to preserve and protect the distinctive and/or historical characteristics of buildings and places through the maintenance and improvement of settings for such buildings and places and the encouragement of designs compatible therewith. Site layout and design should be done in a manner that respects the scale and design of existing neighborhoods and to fit into the streetscape.
The Sturbridge Town Common National Register Historic District is the historic civic, religious and commercial center of the Town of Sturbridge. This area is comprised of 138.15 acres including the town’s original six-acre Town Common. It is further defined as the area along Main Street (Route 131) between Hall Road on the east and the I-84 overpass on the west, containing 47 public and privately owned properties. The area was designated a National Register Historic District in 1977. Finance Committee Report Annual Town Meeting – June 4, 2012 Page 34
1

13.01 PERMITTED USES (a) (b) Single Family Dwelling General Retail shops with a floor area of not greater than 6,000 square feet per structure including antique shops; retail art galleries; art supply shops including framing services; artisan shops; books, magazines and newspaper shops; camera and photographic supply shops; clothing, shoes and accessories shops; collectibles (cards, coins, stamps, comics, etc.); fabric and sewing supply shops; florists; gift and souvenir shops; hobby shops; handicraft shops; and other specialty boutiques provided that such uses are conducted entirely within the building. Areas for the production of goods shall be limited to no more than 35% of total floor areas. (c) Restaurants; bakeries; delicatessens; candy nut and confectionary stores; dairy and specialty food and beverage stores; and other places serving food for consumption on the premises. Total floor area shall not exceed 6,000 square feet per store. Professional Offices including facilities occupied by businesses that provide professional services and/or are engaged in the production of intellectual property. Total floor area shall not exceed 6,000 square feet per structure. Examples of these include: accounting, auditing and bookkeeping services; advertising agencies; attorneys; commercial art and design services; counseling services; design services including architecture, engineering, landscape architecture, urban planning; education, scientific and research organizations; financial management and investment counseling; management and public relations services; media postproduction services; news services; photographers and photography studios; secretarial, stenographic, word processing, and temporary clerical employee services; security and commodity brokers; and writers and artists offices. Hotel, Motel or Inn not to exceed 125 rooms. Libraries, Museums, Galleries Religious, educational or governmental use. Walking, hiking, bicycling, roller skating, cross country skiing, and snow shoeing through the establishment of trails and outdoor recreation, nature study, boating, fishing, swimming, hunting and picnicking where otherwise legally permitted. Accessory uses customarily incidental to a permitted main use on the same premises including one or more accessory dwelling units located above the first

(d)

(e) (f) (g) (h)

(i)

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story of the structure containing a primary use permitted herein under Section 13.01 (b), Section 13.01 (c), or Section 13.01 (e). (j) Farm including agriculture, horticulture, and viticulture, provided that the lot is not less than five (5) acres, including facilities for the sale of produce, wine and dairy products, provided that said facilities comply with the requirements of G.L. c. 40A, s.3.

13.02 Exceptions which may be allowed by Special Permit from the Special Permit Granting Authority (SPGA) in accordance with the regulations appearing in Section 24.09 of this Bylaw. (a) (b) Bed & Breakfast, not to exceed 4,000 square feet. Youth Center, not to exceed 6,000 square feet unless constructed within a building existing at the time of adoption of this bylaw in which case the Youth Center may occupy the entirety of the building.

13.03 The following regulations shall be applicable in the Historic Commercial District (HC). 13.03.1 Guidelines for preservation and adaptive reuse of existing structures within the District for all projects requiring Site Plan Review.

Purpose: The purpose of this Section is to provide standards to be applied through site plan review for change of use of any existing property or structure within the District (“adaptive reuse projects”). Structures shall be re-used whenever possible and/or practicable. In general, preservation and rehabilitation efforts for these structures shall aim towards protecting the essential architectural features of a structure that help identify its individual style and thereby further its contribution to the historic character of the surrounding neighborhood. Adaptive reuse projects within the Historic Commercial District shall retain a residential character, scale and style although the property is being utilized or is proposed to be utilized for commercial purposes and shall to the extent practicable follow the General Rehabilitation Principles below: a) The historic character of a property will be retained and preserved. The removal of distinctive materials or alteration of features, spaces, and spatial relationships that characterize a property will be avoided if possible. b) Each property will be recognized as a physical record of its time, place, and use. Changes that create a false sense of historical development, such as adding conjectural features or elements from other historic properties, shall not be undertaken. c) Distinctive materials, features, finishes, and construction techniques or examples of craftsmanship that characterize a property shall be preserved.

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d) Deteriorated historic features will be repaired rather than replaced. Where the severity of deterioration requires replacement of a distinctive feature, the new feature will match the old in design, color, texture, and, where possible, materials. Replacement of missing features will be substantiated by documentary and physical evidence. 13.03.2 Guidelines for additions to existing structures for all projects requiring Site Plan Review.

Purpose: The purpose of this Section is to provide standards to be applied through site plan review for the reuse of structures within the District and the incorporation of alterations and/or the construction of additions to those structures. Additions to historically valuable structures may be necessary to ensure their continued use. Modifications (e.g., additions, new entrances and exits, parking facilities, handicap facilities, and other code improvements) shall be made with care so as not to compromise a structure’s historically valuable features, finishes or materials. As with the Adaptive Reuse Section, it is preferred that structures having potential historical value within the Town be re-used whenever possible and/or practicable and that any additions to these structures be done in a manner that minimizes changes in the appearance of the structure from the public right of way. In general, preservation and rehabilitation efforts for these structures shall aim towards protecting the essential architectural features of a structure that help identify its individual style and thereby further its contribution to the historic character of the surrounding neighborhood. Projects that include the reuse of existing structures including the incorporation of additions and or modifications within the Historic Commercial District shall retain a residential character, scale and style although the property is being utilized or is proposed to be utilized for commercial purposes and shall to the extent practicable follow the General Principles below: a) Additions shall be carefully placed to minimize changes in the appearance of the structure from the public right-of-way. Whenever possible, additions should be placed to the side or rear of the structure and should not obstruct the appearance of the structure from the public right of way. b) New additions, exterior alterations, or related new construction shall not destroy historic materials, features, and spatial relationships that characterize the property. The new work will be differentiated from the old and will be compatible with the historic materials, features, size, scale and proportion, and massing to protect the integrity of the property and its environment. c) Additions to structures should incorporate the distinctive architectural features of the original structures including: i. ii. iii. iv. Door and window shape, size and type; Exterior materials; Roof material, pitch and style; and Trim and decoration.
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d) Second story additions will always change a structure’s proportions; therefore, such additions shall be carefully designed to follow similar two story examples of the particular style that may be found in the surrounding neighborhood. e) Integrating a new second story addition into the original design of the structure may be easier if the addition is set back from the front façade so that it is less noticeable from the public right-of-way. f) New additions and adjacent or related new construction will be undertaken in a manner that, if removed in the future, would not impair the essential form and integrity of the historic property or its environment. 13.03.3 Guidelines for Infill Development for all projects requiring Site Plan Review. Purpose: The purpose of this Section is to provide standards to be applied through site plan review for the construction of new structures within the Historic Commercial District. These Guidelines are intended to encourage new infill development within the District that is compatible in scale and treatment with the existing, older development and to maintain the overall historic character and integrity of the area. At the same time these guidelines are intended to promote the visual variety that is characteristic of Sturbridge and to provide for reasonable flexibility in accommodating personal style and preferences of applicants proposing new construction. Projects that include the construction of new structures within the Historic Commercial District shall retain a residential character, scale and style although the property is proposed to be utilized for commercial purposes and shall to the extent practicable follow the General Principles below: a) New structures should support the distinctive architectural characteristics of development within the existing Historic Commercial District and nearby NRHD, including building mass, scale, proportion, decoration/detail, door and window spacing, exterior materials, porches and roof pitch and style. b) The height of new structures should be considered within the context of their surroundings. Structures with greater height should consider providing greater setbacks at the second story level, to reduce impacts (e.g. blocking or screening of air and light, privacy, etc) on adjoining story structures. c) The incorporation of design elements that break up large facades and add human scale to the structures is encouraged. d) The proper use of building materials can enhance desired neighborhood qualities (e.g., compatibility, continuity, harmony, etc). The design of new structures should incorporate an appropriate mixture of the predominant materials in the surrounding neighborhood whenever possible. e) Building forms that reduce energy may be much different than traditional architectural types. Careful design is required to insure that such modern and commonly used features are integrated within the design. Solar panels and
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other sustainable construction features should be fully integrated into the design of new construction, rather than applied at the conclusion of the design process. 13.04 The following shall be applicable in the Historic Commercial District: a. All parking, loading and service areas shall be located to the rear of the principal structure wherever possible. b. Site Plan Review - See Chapter Twenty-Five c. Design Review pursuant to General Bylaws Section 1.30, et seq. shall be required for all adaptive reuse projects, additions to existing structures, and infill development. With respect to Design Review, applicants shall note the following: i. Per the Planning Board’s direction, Design Review shall take place prior to or concurrently with the Site Plan Review Process in the Town of Sturbridge, and shall inform that process. Property owners and designers shall use the Design Review Guidelines when applying for and undergoing the Design Review Process, which may include architectural review and/or sign review. Applicants are encouraged to discuss their projects with the Planning Department if they have any questions regarding the Design Review Guidelines.

ii.

iii.

or take any action in relation thereto. Sponsor: Planning Board

RECOMMENDATION OF THE FINANCE COMMITTEE: To amend the article in section 13.01 (c) to read: “Restaurants; bakeries; delicatessens; candy, nut and confectionary stores; dairy and specialty food and/or beverage stores; and other places serving food for consumption on the premises. Total floor area shall not exceed 6,000 square feet per store.” And otherwise approve the article as written. Voted 4 – 0 – 1. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 5 – 0.
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RECOMMENDATION OF THE PLANNING BOARD: That the Town vote to approve the article as written. Voted 7 – 0. Summary: This article reconstructs Chapter 13 – Historic Commercial District. The Bylaw as proposed expands and/or better defines permitted uses within the District and provides guidelines for preservation and reuse of existing structures, additions to existing structures and infill development for all projects requiring Site Plan Review. The Guidelines provide certainty of requirements for those proposing changes within the District as well as for Planning Board members and staff reviewing applications. The changes proposed are consistent with the Master Plan recommendation that the regulations be revised while providing appropriate protections for the historic nature of the area. ARTICLE 21 PROPOSED ZONING AMENDMENT – AMEND CHAPTER TWO: DEFINITIONS (2/3 Vote Required) To see if the Town will vote to amend Chapter 2 of the Town’s Zoning Bylaws as follows: 1. Insert New Definition: Boutique – A small retail shop that specializes in gifts, fashionable clothes, accessories, or food, for example. 2. Delete Current Definition for “Professional Office” and Insert New Definition as follows: Professional Office - Professional Offices including facilities occupied by businesses that provide professional services and/or are engaged in the production of intellectual property. Examples of these include: accounting, auditing and bookkeeping services; advertising agencies; attorneys; commercial art and design services; counseling services; design services including architecture, engineering, landscape architecture, urban planning; education, scientific and research organizations; financial management and investment counseling; management and public relations services; media postproduction services; news services; photographers and photography studios; secretarial, stenographic, word processing, and temporary clerical employee services; security and commodity brokers; and writers and artists offices. 3. Delete Current Definition for “Museum” and Insert New Definition as follows: Museum - Public or quasi-public facilities including aquariums, arboretums, art galleries and exhibitions, botanical gardens, historic sites and exhibits, libraries, museums and
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planetariums, with no retail sales activities other than an accessory gift/book shop and accessory food sales. Does not include retail art galleries where artworks on display may be purchased by patrons. 4. Delete Current Definition for “Hotel/Motel” and Insert New Definition as follows: Hotel/ Motel/Inn: facilities with guest rooms or suites provided with or without kitchen facilities, rented to the general public for transient lodging (less than 30 days). Hotels provide access to most guest rooms from an interior walkway, and typically include a variety of services in addition to lodging; for example, restaurants, meeting facilities, personal services, etc. Motels provide access to most guest rooms from an exterior walkway. Inns are commonly distinguished from a hotel or motel by its size and purportedly more personal atmosphere. Inns are often contained in whole or in part in buildings that were previously private residences. May include accessory guest facilities such as swimming pools, tennis courts, indoor athletic/fitness facilities, and accessory retail uses. or take any action in relation thereto. Sponsor: Planning Board

RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town vote to approve the article as written. Voted 4 – 0 – 1. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 5 – 0. RECOMMENDATION OF THE PLANNING BOARD: That the Town vote to approve the article as written. Voted 7 – 0. Summary: The amendment as proposed would insert a new definition for boutique, would delete the existing definition for professional office and insert a new one in its place, would delete the existing definition of museum and insert a new one in its place, and would delete the existing definitions for hotel/motel and motel and replace that with a new definition for hotel/motel/inn. ARTICLE 22 PROPOSED ZONING MAP AMENDMENT (2/3 Vote Required) To see if the Town will vote to amend the Town of Sturbridge Zoning Map by changing property located at 271, 275, 293, 307, 308, 310, 315, 316, and 320 Main Street from Suburban Residential District to Historic Commercial District, and to change 277 and
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283 from part Suburban Residential and part Historic Commercial District to all Historic Commercial District as shown on the map attached in the appendix, or take any action in relation thereto. Sponsor: Planning Board

RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town vote to approve the article as written. Voted 4 – 0 – 1. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 5 – 0. RECOMMENDATION OF THE PLANNING BOARD: That the Town vote to approve the article as written. Voted 7 – 0. Summary: This article expands the bounds of the Historic Commercial District in a manner that is consistent with recommendations contained in the Master Plan. The proposal is to expand the District to the northwest to include the properties from the Publick House property to the overpass on the South side of Main Street and the properties on the north side of Main Street between the Town Hall to the I-84 overpass. All properties currently zoned HC District are proposed to remain within that zoning district. If this article passes, the zoning map will conform to the changes contained in Articles No. 19 and 20, if both articles are approved.

ARTICLE 23 GENERAL BYLAW: REGULATION OF COLLECTION RECEPTACLES To see if the Town will vote to amend the General Bylaws to add the following as Section 2.40: 2.40: Collection Receptacles A. Every person, organization, corporation or partnership or other entity who places a receptacle for the purpose of collecting articles of used clothing, furnishings, books, or other goods within the Town of Sturbridge shall obtain a permit to maintain such a receptacle on an annual basis. The annual permit shall be issued by the Board of Selectmen. The annual fee shall be $100.00 and shall be waived for non-profit entities. B. The receptacle shall not be placed so that it is visible from the public way. The receptacle shall not be placed in any parking spaces, landscaped areas or otherwise designated open areas as shown on any site plan approved by the Town
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of Sturbridge. In the case of properties without an approved site plan receptacles shall not be placed in any of those areas noted above. C. There shall be no more than one receptacle permitted per property. D. All items collected shall be completely contained within the receptacle. E. Every person, organization, corporation or partnership or other entity owning the land upon which said receptacle is maintained in addition to the owner of the receptacle shall be responsible to maintain the receptacle in a neat, clean and orderly fashion. F. All such receptacles shall conspicuously display the name, address, website and telephone number of the permit holder and the person(s) responsible for maintaining the receptacle. G. A violation of this section shall result in a penalty of $50.00 for the first offense, $100.00 for the second offense and $150.00 for the third offense. Three offenses within one permit year shall result in the revocation of the permit. H. The Building Inspector shall have the jurisdiction to enforce this section of the bylaw. and further to amend Section 9.02 of the General Bylaws to add the following: Violation of General Bylaw - Chapter 2.40 - “Collection Bins” Enforcing Agent: Building Inspector Penalty: First, Second and Subsequent Offense: $50.00/$100.00/$150.00 Or take any action in relation thereto. Sponsor: Board of Selectmen

RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town take no action on this article. Voted 7 – 0 – 1. The Finance Committee believes the intent of this article is beneficial to the Town. However, we cannot recommend it in its current form. We believe the article needs refinement, such as providing definitions and size limits. For instance, does a receptacle under this article include a bottle return machine or a DVD rental machine? Should this bylaw be a zoning one rather than a general one?

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RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 5 – 0. Summary: The article would provide a mechanism to manage placement, maintenance and tracking of collection receptacles throughout the community.

ARTICLE 24 ACCEPTANCE OF MGL c. 41, §81U To see if the Town will vote to accept the following provisions of G.L. c.41, s.81U: In any town which accepts the provisions of this paragraph, the proceeds of any such bond or deposit shall be made available to the town for expenditure to meet the cost and expenses of the municipality in completing the work as specified in the approved plan. If such proceeds do not exceed one hundred thousand dollars, the expenditure may be made without specific appropriation under section fifty-three of chapter forty-four; provided, however, that such expenditure is approved by the board of selectmen. The provisions of this paragraph shall not apply to cities or to towns having town councils. or take any action relative thereto. Sponsor: Planning Board

RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town vote to approve the article as written. Voted 7 – 0. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 5 – 0. RECOMMENDATION OF THE PLANNING BOARD: That the Town vote to approve the article as written. Voted 6 – 0. Summary: Acceptance of the provisions of this section would allow the Town, through its Planning Board, to use funds the Town holds for subdivision surety, in order to complete subdivisions as per the approved plan, if deemed necessary due to non-completion of ways and services.

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ARTICLE 25 RE-AUTHORIZE LEASE OF LANDFILL LAND – SOLAR POWER AGREEMENT To see if the Town will vote to re-authorize the Board of Selectmen to lease all or any portion of the four (4) parcels of land described below, from time to time by one or more leases for a term not exceeding 30 years and for such consideration as the Board of Selectmen shall determine, for the purpose of installing and operating thereon a solar array for electric power generation and distribution, and to authorize the Board of Selectmen to grant such easements in, on, under and across over said parcels for utility and access purposes, as reasonably necessary to install and operate such a solar array, and further to authorize the Board of Selectmen to enter into a power purchase agreement with any lessee of such parcels to purchase all or a portion of the electricity production of the solar array and to enter into an agreement with the local utility to participate in the Net Metering program pursuant to the Acts of 2008, c. 169, §78, the so-called Green Communities Act, as the same may be amended, which parcels are described as follows • • • • Parcel 1 - 154 Breakneck Road - Map 50, Parcel 154 - 24.80 Acres Parcel 2 - 9 Cross Road - Map 47, Parcel 9 - 12.71 Acres Parcel 3 - 12 Cross Road - Map 47, Parcel 12 - 0.97 Acres Parcel 4 - 19 Cross Road - Map 47, Parcel 19 - 5.40 Acres

Such authority to expire on June 30, 2013, or take any action in relation thereto. Sponsor: Board of Selectmen, Energy Advisory Committee

RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town vote to approve the article as written. Voted 7 – 0. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 5 – 0. Summary – This article would re-authorize the Board of Selectmen to negotiate a long-term lease of a portion of the landfill and a solar power purchase agreement under terms and conditions that the Board of Selectmen would approve. The intent is to provide low cost, clean power for the Town’s municipal operations for up to 30 years. The article does not force the Board of Selectmen to enter into any agreement, and the authority to enter any such agreement would be extended from June 30, 2012 to June 30, 2013. ______________________________________________________________________

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ARTICLE 26 AMEND REGIONAL SCHOOL DISTRICT AGREEMENT To see if the Town will vote to approve the following change in the Tantasqua Regional School District bylaws: Replace current “Section d. Vacancies – How filled” with the following: Section d. Vacancies – How filled. Vacancies occurring in the Regional District School Committee shall be filled as follows: in the case of members appointed by the School Committee of a Participating Town, by such School Committee; in the case of those elected at an annual town election, by the selectmen and the remaining Committee members from the town concerned to serve until the next annual town election, at which election a successor shall be elected to serve for the balance of the unexpired term, if any. Or take any action in relation thereto. Sponsor: Tantasqua Regional School Committee

RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town take no action on this article. Voted 5 – 2. The Finance Committee believes this article is not in the best interests of the Town. The procedure introduced in this article weakens the ability of the Board of Selectmen to select an individual they deem as best representing the interests of Sturbridge on the Tantasqua Regional School Committee. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town take no action on this article. Voted 3 – 2. Summary – This article allows the remaining members of an affected town’s school committee to vote with the affected town’s board of selectmen when filling vacancies in elected positions. ARTICLE 27 ACCEPTANCE OF REGEP LANE To see if the Town will vote to accept as a public way the roadway known as “Regep Lane,” as heretofore laid out by the Board of Selectmen and shown on a plan of land entitled “As-Built Road Layout, The Spaho Corporation (Owner), Regep Lane, Sturbridge, Massachusetts,” bearing a latest revision date of February 17, 2012, prepared by Jalbert Engineering, Inc., on file with the Town Clerk, and to authorize the Board of
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Selectmen to acquire by gift, purchase, and/or eminent domain the fee to or easements in said roadway and any drainage, utility and other easements and/or parcels related thereto, or take any action in relation thereto. Sponsor: Planning Board RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town take no action on this article. Voted 8 – 0. At the time of its vote, the Finance Committee did not have enough information as to whether or not the road conformed to the Town’s standards. We recommend the Town Planner, DPW Director and Conservation Committee provide their respective opinions on the acceptance at Town Meeting. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 4 – 0 – 1. RECOMMENDATION OF THE PLANNING BOARD: That the Town vote to approve the article as written contingent upon punch list items being completed. Voted 6 – 0. Summary: Approval of this article would accept Regep Lane as a public way in the Town of Sturbridge.

ARTICLE 28 ACCEPTANCE OF PUBLIC WAYS – HUNTER LANE AND EVERGREEN LANE To see if the Town will accept as public ways the roadways known as “Hunter Lane” and “Evergreen Lane,” as heretofore laid out by the Board of Selectmen and shown on a plan of land entitled “The Sanctuary”, prepared by Thompson Liston Associates Inc., dated June 13, 2002, bearing a latest revision of September 3, 2002, and recorded with the Worcester District Registry of Deeds, Plan Book 789, Plan 63, and on a plan of land entitled “Acceptance Plan of Evergreen Lane and Hunter Lane in Sturbridge, Massachusetts, Prepared for Sanctuary Homes, LLC,” prepared by Thompson-Liston Associates, Inc., dated March 16, 2012 and on file with the Town Clerk, and to authorize the Board of Selectmen to acquire by gift, purchase, and/or eminent domain the fee to or easements in said roadways and any drainage, utility and other easements and/or parcels related thereto, or take any action in relation thereto. Sponsor: Planning Board
Annual Town Meeting – June 4, 2012 Page 47

Finance Committee Report

RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town take no action on this article. Voted 8 – 0. At the time of its vote, the Finance Committee did not have enough information as to whether or not the road conformed to the Town’s standards. We recommend the Town Planner, DPW Director and Conservation Committee provide their respective opinions on the acceptance at Town Meeting. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 5 – 0. RECOMMENDATION OF THE PLANNING BOARD: That the Town vote to approve the article as written contingent upon punch list items being completed. Voted 6 – 0. Summary: Approval of this article would accept Hunter Lane and Evergreen Lane as public ways in the Town of Sturbridge.

ARTICLE 29 ACCEPTANCE OF PUBLIC WAYS HIGHLAND LANE and MEADOW VIEW LANE To see if the Town will accept as public ways the roadways known as “Highland Lane” and “Meadow View Lane,” as heretofore laid out by the Board of Selectmen and shown on a plan of land entitled “The Highlands”, prepared by Thompson Liston Associates Inc., dated August 16, 2002, bearing a latest revision of January 2, 2003, and recorded with the Worcester District Registry of Deeds, Plan Book 808, Plan 29, and on a plan of land entitled “Acceptance Plan of Highland Lane and Meadow View Lane in Sturbridge, Massachusetts, Prepared for Sanctuary Homes, LLC,” prepared by Thompson-Liston Associates, Inc., dated March 16, 2012 and on file with the Town Clerk, and to authorize the Board of Selectmen to acquire by gift, purchase, and/or eminent domain the fee or easements in said roadway and any drainage, sewer, utility and other easements and/or parcels related thereto, or take any action in relation thereto. Sponsor: Planning Board

RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town take no action on this article. Voted 8 – 0.

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Annual Town Meeting – June 4, 2012

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At the time of its vote, the Finance Committee did not have enough information as to whether or not the road conformed to the Town’s standards. We recommend the Town Planner, DPW Director and Conservation Committee provide their respective opinions on the acceptance at Town Meeting. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 5 – 0. RECOMMENDATION OF THE PLANNING BOARD: That the Town vote to approve the article as written contingent upon punch list items being completed. Voted 6 – 0. Summary: Approval of this article would accept Highland Lane and Meadow View Lane as public ways in the Town of Sturbridge

ARTICLE 30 CITIZEN PETITION – TIME OF TOWN MEETINGS GENERAL BYLAW AMENDMENT – DAY OF ANNUAL TOWN MEETING To see if the Town will vote to amend Chapter 1.00 of the Town of Sturbridge General Bylaws by deleting Section 1.01 and replacing it as follows: “1.01 – The Annual Town Meeting for the election of Town Officers shall be held on the second Monday in April. The Annual Town Meeting for the transaction of business shall be held on the first Saturday in May,” GENERAL BYLAW AMENDMENT – TIME OF ANNUAL TOWN MEETING To see if the Town will vote to amend Chapter 1.00 of the Town of Sturbridge General Bylaws by deleting Section 1.04 and replacing it as follows: “1.04 – All Town Meetings for the transaction of business shall be called to order at 9:00 AM on a Saturday, and shall be held at a suitable place designated by the Board of Selectmen. Any Special Town Meeting held on the same day as the Annual Town Meeting shall start immediately following the adjournment of the Annual Town Meeting GENERAL BYLAW AMENDMENT – WARRANT ARTICLE TIMELINE To see if the Town will vote to amend Chapter 1.00, Section 1.07 of the Town of Sturbridge General Bylaws to read as follows: 1.07 Town Meeting Requirements – All town officers, boards, committees, commissions,

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Annual Town Meeting – June 4, 2012

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employees and all other parties submitting warrant articles for consideration at Town Meeting shall be required to comply with the following: (a) The Planning Board shall prepare all Zoning Bylaw articles, hold a public hearing and forward the Planning Board’s recommendations on said amendments to the Town Administrator no later than the last day of January of the year in which the Annual Town Meeting will consider the proposed articles. (b) All other warrant articles to be considered by the Annual Town Meeting shall be submitted to the Town Administrator no later than January 15th of the year in which the Annual Town Meeting will consider said articles. (c) The Town Administrator shall draft and prepare the warrant for the Board of Selectmen’s consideration no later than the last day of January of the year in which the Annual Town Meeting will consider said warrant. (d) The Board of Selectmen shall close the warrant at their second meeting in February of the year in which the Annual Town Meeting will consider said articles. Petitioned warrant articles will be accepted until the Board of Selectmen closes said warrant. (e) Articles to be submitted for a Special Town Meeting held on the same date as the Annual Town Meeting shall be submitted to the Town Administrator no later than the end of the second week of February of the year in which the Special Town Meeting will consider said articles. The Town Administrator shall prepare a Special Town Meeting warrant and forward it to the Board of Selectmen no later than the Selectmen’s first meeting in March of the year in which the Special Town Meeting will consider the said warrant. The Selectmen shall close said Special Town Meeting warrant at their first meeting in March preceding said Special Town Meeting. (f) The Board of Selectmen shall conclude their deliberations and include their recommendations to the Annual Town Meeting on both the Annual and Special Town Meeting warrants no later than the third Monday of March of the year in which the Annual Town Meeting will consider said warrant. (g) The Finance Committee shall conclude their deliberations and include their recommendations to the Annual Town Meeting on both the Annual and any Special Town Meeting (if one is scheduled the same day as the Annual Town Meeting) warrants no later than the last day of March of the year in which the Annual Town Meeting will consider said warrant. (h) The Board of Selectmen may, by majority vote, re-open the Town Meeting warrant at any time to add or remove articles until such time that the warrant is posted. Or take any other action in relation thereto. Sponsor: Citizen Petition
Annual Town Meeting – June 4, 2012 Page 50

Finance Committee Report

RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town take no action on this article. Voted 5 – 0. The Finance Committee considered a similar article at Town Meeting last year. Although we are willing to experiment with changing the Town Meeting day, we think it is better to meet in June because the Finance Committee will receive more reliable figures the state government regarding Town revenues. In addition, because of the use of the Tantasqua auditorium, we also recognize that moving the meeting to a Saturday conflicts with many longstanding annual events such as SAT testing in May and graduation preparations in June. RECOMMENDATION OF THE BOARD OF SELECTMEN: Recommendation to be provided at Town Meeting. Voted 5 – 0.

ARTICLE 31 CITIZEN PETITION – PURCHASE 310 MAIN ST. To see if the Town will vote to transfer from Free Cash the sum of THREE HUNDRED FIFTEEN THOUSAND AND 00/100 DOLLARS ($315,000.00) to purchase property and buildings located at 310 Main Street in Sturbridge; or take any action in relation thereto. Sponsor: Citizen Petition

RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town take no action on this article. Voted 5 – 0 – 2. Although the Finance Committee recognizes the long term importance the acquisition of this property offers to the Town, we cannot support it at this purchase price. The price requested in the article exceeds that of similar properties on the market by at least $25,000. We suggest the Town investigate acquiring a “right of first refusal” to purchase the property for a nominal sum. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town take no action on this article. Voted 4 – 0 – 1.

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TOWN OF STURBRIDGE SPECIAL TOWN MEETING WARRANT

TANTASQUA REGIONAL HIGH SCHOOL MONDAY, JUNE 4, 2012 @ 7:00 P.M.
ARTICLE 66 TRANSFER OF FUNDS – LANDFILL / LEACHATE REMOVAL To see if the Town will vote to transfer from Free Cash the sum of FIFTY-FIVE THOUSAND AND 00/100 DOLLARS ($55,000.00) to the Landfill/Recycling Center Purchase of Services Account (14302-52000) to be used for expenses related to leachate removal, or take any action in relation thereto. Sponsor: Board of Health; Town Administrator; Finance Director RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town vote to approve the article as written. Voted 6 – 0. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 5 – 0. Summary: This article would fund the costs of leachate hauling from the landfill for FY12. Total leachate hauled exceeded 2.5 million gallons. In February the Town rebid hauling services to achieve a significant savings in FY13.

ARTICLE 67 TRANSFER TO FREE CASH To see if the Town will vote to transfer from the FY11 Tornado Damage Account (19262-52142) the sum of THREE HUNDRED THOUSAND AND 00/100 DOLLARS ($300,000.00) to Free Cash, or take any action in relation thereto. Sponsor: Town Administrator; Finance Director RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town vote to approve the article as written. Voted 8 – 0.
52Finance Committee Report Special Town Meeting – June 4, 2012 Page 52

RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 5 – 0. Summary: This article returns to Free Cash the funds not required for the tornado clean-up. Article 50 of the November 5, 2011, Special Town Meeting allocated $415,000 as the Town’s portion for cleanup of debris. However, state assistance and favorable bidding and project management resulted in lower than anticipated costs.

ARTICLE 68 RE-ALLOCATION OF FUNDS – STURBRIDGE TOURIST ASSOCIATION To see if the Town will vote to re-allocate the sum of $15,000 from the FY12 Sturbridge Tourist Association “Special Events” fund to the FY12 Sturbridge Tourist Association “Community Support” fund, or take any action in relation thereto. Sponsor: Sturbridge Tourist Association Director RECOMMENDATION OF THE FINANCE COMMITTEE: To see if the Town will vote to re-allocate the sum of FIFTEEN THOUSAND AND 00/100 DOLLARS ($15,000.00) from the FY12 Sturbridge Tourist Association “Special Events” fund to the FY12 Sturbridge Tourist Association “Community Support” fund for the purpose of funding a portion of the Commercial Tourist District Improvement Plan, or to take any action in relation thereto. Voted 7 – 0 – 1. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 5 – 0. Summary: This article would transfer unexpended funds for special events (many not held due to the natural disasters) to community support for costs associated with the Commercial Tourism District plan.

ARTICLE 69 STURBRIDGE POLICE ASSOCIATION CONTRACT To see if the town will vote to transfer the sum of TWENTY-NINE THOUSAND FIVE HUNDRED AND 00/100 DOLLARS ($29,500.00) from free cash to the following: (1) TWENTY-TWO THOUSAND AND 00/100 DOLLARS ($22,000.00) to Police Dept. Salaries and Wages Account (12101-51130), (2) FOUR THOUSAND AND 00/100 DOLLARS ($4,000.00) Police Dept. Overtime Expense Account (12101-51300), and (3) THREE THOUSAND FIVE HUNDRED AND 00/100 DOLLARS ($3,500.00) to Police
53Finance Committee Report Special Town Meeting – June 4, 2012 Page 53

Dept. Supplies Account (12102-54000), to fund the collective bargaining agreement between the Town of Sturbridge and the Sturbridge Police Association effective July 1, 2011 through June 30, 2012, or take any action in relation thereto. RECOMMENDATION OF THE FINANCE COMMITTEE: That the Town vote to approve the article as written. Voted 6 – 1. RECOMMENDATION OF THE BOARD OF SELECTMEN: That the Town vote to approve the article as written. Voted 5 – 0. Summary: This article ratifies the collective bargaining agreement, effective July 1, 2011 through June 30, 2014, which includes base wage increases of 1.5% (FY12), 1.75% (FY13) and 2.25% (FY14). The article also funds the terms of the agreement retroactively for FY12. The subsequent years will be funded in the normal budgeting process.

54Finance Committee Report

Special Town Meeting – June 4, 2012

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APPENDIX A

ANNUAL ACCOUNTING OF REVOLVING FUNDS
July 1, 2010 - June 30, 2011
RECREATION REVOLVING FUND Starting Balance Revenue Expenditures Ending Balance PLANNING DEPARTMENT REVOLVING FUND Starting Balance Revenue Expenditures Ending Balance FIRE DEPARTMENT HAZMAT REVOLVING FUND Starting Balance Revenue Expenditures Ending Balance CONSERVATION COMMISSION REVOLVING FUND (PUBLIC LANDS) Starting Balance Revenue Expenditures Ending Balance SENIOR CENTER REVOLVING FUND Starting Balance Revenue Expenditures Ending Balance STURBRIDGE TOURIST ASSOCIATION REVOLVING FUND Starting Balance Revenues Expenditures Ending Balance BOARD OF HEALTH REVOLVING FUND Starting Balance Revenues Expenditures Ending Balance $ $ $ $ 12,164.79 8,180.00 3,950.00 16,394.79 $ $ $ $ 7,125.30 6,088.34 4,591.45 8,622.19 $ $ $ $ 1,462.10 6,746.21 8,032.29 176.02 $ $ $ $ 800.00 800.00 $ $ $ $ 3,061.98 3,061.98 $ $ $ $ 760.00 7.00 767.00 $ $ $ $ 23,315.31 26,400.98 18,255.43 31,460.86

Finance Committee Report

Appendix A - Revolving Funds

Page 55

APPENDIX B COMMUNITY PRESERVATION COMMITTEE REPORT TO THE FINANCE COMMITTEE FY2013 ANNUAL TOWN MEETING The Community Preservation Committee looks forward to presenting one article to the voters at the June 04, 2012 Annual Town Meeting. ADMINISTRATIVE PROPOSAL – ANNUAL TOWN MEETING JUNE 04, 2012 5) To raise and appropriate CPA funds in the amount of $14,500.00 for the purpose of administrative costs relating to CPA projects. CPA Revenue for FY12 and FY13: FY12 State Revenue from FY12 FY12 Surcharge Committed Interest Earned to Date Total FY12 Revenues FY13 Anticipated State Revenue from FY13 Anticipated FY13 Surcharge Estimated Interest to Earn Total Anticipated FY13 Revenues $150,853.00 $ 375,695.67 $ 13,975.37 $520,524.04 $150,000.00 $350,000.00 $ 28,000.00 $528,000.00

Definition of Headings in Fund Balance Table which follows "Open space", shall include, but not be limited to, land to protect existing and future well fields, aquifers and recharge areas, watershed land, agricultural land, grasslands, fields, forest land, fresh and salt water marshes and other wetlands, ocean, river, stream, lake and pond frontage, beaches, dunes and other coastal lands, lands to protect scenic vistas, land for wildlife or nature preserve and land for recreational use. "Historic resources", a building, structure, vessel, real property, document or artifact that is listed or eligible for listing on the state register of historic places or has been determined by the local historic preservation commission to be significant in the history, archeology, architecture or culture of a city or town. "Community housing", low and moderate income housing for individuals and families, including low or moderate income senior housing.

Finance Committee Report

Appendix B – CPC Report

Page 56

Community Preservation - Fund Balances

Undesignated Fund Balance

Open Space

Historic Resources

Community Housing

Total All Funds

1,163,386.26
FY12 Beginning Balance Heins Debt OSV Debt Stallion Hill/Holland Road Debt Town Hall Renovation Debt ATM 6/6/2011 Article 4 Administrative Expenses Article 6 -Tillyer Papers Article 8 -Historic Conference Rooms Article 44 -Leadmine and Heins Trails Estimated Fund Balance after FY12 ATM FY13 Proposed Warrant Articles Heins Debt OSV Debt Stallion Hill/Holland Road Debt Town Hall Renovation Debt Article TBD Administrative Expenses

127,827.93

217,680.47

347,627.93

1,856,522.59

$66,360 $114,425 $117,250 $115,447

$15,000.00 $10,000.00 $3,050.00 $10,000.00

$906,711.26

$61,467.93

$89,183.47

$347,627.93

$1,404,990.59

$3,360 $110,925 $114,500 $35,857

$61,000

$89,000

$14,500.00

Estimated Fund Balance after FY13 ATM

$627,569.26

$467.93

$183.47

$347,627.93

$975,848.59

Respectfully Submitted, Penny Dumas, Chair

Finance Committee Report

Appendix B – CPC Report

Page 57

Appendix C - FY2013 Outstanding Debt
$ $ $ $ $ $ 368,625.00 24,604,797.46 8,086,020.50 10,695,850.66 20,281,152.51 4,348,168.12

Sources of Funding - Amounts Outstanding

Property Taxes Property Taxes - Debt Exclusion Betterment Assessment Water Fees Sewer Fees CPA Funds

Long Term Debt Issue Date Principal Issued $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,620,500.00 1,557,000.00 203,000.00 129,000.00 94,000.00 84,000.00 2,178,500.00 734,500.00 856,000.00 1,095,000.00 173,000.00 5,971,293.00 9,026,495.00 510,000.00 820,000.00 155,000.00 775,000.00 730,000.00 69,000.00 165,000.00 2,084,276.19 2,220,000.00 46,845.00 250,848.00 46,376.50 1,423,944.36 214,000.00 186,671.00 96,000.00 9,000,000.00 6,700,500.00 3,437,502.00 1,497,798.00 700,000.00 1,350,000.00 800,000.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 2/15/2012 2/15/2011 2/15/2011 2/15/2011 2/15/2011 2/15/2011 2011 2012 2012 2/15/2011 2/15/2011 2010 2012 2/15/2011 2/15/2012 2/15/2012 2/15/2012 2/15/2012 2/15/2011 2/15/2011 2005 2/15/2011 2004 2004 2005 2005 2/15/2011 2/15/2011 8/1/2009 2/15/2011 2/15/2012 8/1/2009 8/1/2009 8/1/2009 6/15/2006 6/15/2006 11/1/2031 11/15/2030 11/15/2017 11/15/2017 11/15/2017 11/15/2017 2040 2041 2041 11/15/2030 11/15/2017 2030 2031 11/15/2021 11/1/2025 11/1/2025 11/1/2025 11/1/2028 11/15/2017 11/15/2021 2019 11/15/2021 2013 2013 2019 2019 11/15/2014 11/15/2015 8/1/2013 11/15/2030 11/1/2031 8/1/2029 8/1/2029 8/1/2016 6/15/2026 6/15/2026 Water Fees Water Fees Water Fees Water Fees Water Fees Water Fees Water Fees Water Fees Water Fees Sewer Fees Sewer Fees Sewer Fees Sewer Fees Sewer Fees Betterment Assessment Betterment Assessment Betterment Assessment Betterment Assessment Betterment Assessment Betterment Assessment Betterment Assessment Betterment Assessment Betterment Assessment Betterment Assessment Betterment Assessment Betterment Assessment Property Taxes Property Taxes Property Taxes Property Taxes - Debt Exclusion Property Taxes - Debt Exclusion Property Taxes - Debt Exclusion CPA Funds CPA Funds CPA Funds CPA Funds Maturity Date Source of Funding

Project

Well #1 Route 131 Waterline Water Tower Replacement* New Boston Road Waterline* McGregory Road Waterline* Rt. 20 Waterline* Well #4 Well #4 Well #4 WWTP Upgrade WWTP Upgrade* WWTP Upgrade WWTP Upgrade** Southbridge Sewer Connection* Big Alum Sewer Project* Big Alum Sewer Project* Big Alum Sewer Project* Woodside Circle Sewer Project* Phase 2 Sewer Project* Phase 2 Sewer Project* Phase 2 Sewer Project Phase 3 Sewer Project* Big Alum Sewer Project* Big Alum Sewer Project* Cedar Lake Sewer Project Cedar Lake Sewer Project Pumper Truck School Schematic Dump Truck Burgess Elementary School Burgess Elementary School Town Hall Town Hall Stallion/Holland Road Land Acquisition OSV Land Acquisition Heins Farm Land Acquistition

Total Interest on Loan $ 462,300.44 $ 627,191.88 $ 27,330.00 $ 16,627.50 $ 11,840.00 $ 10,565.00 $ 1,600,408.92 $ 512,300.70 $ 464,369.85 $ 447,312.50 $ 23,892.50 $ 1,435,491.63 $ 2,086,272.65 $ 109,612.50 $ 153,606.94 $ 27,209.44 $ 146,899.72 $ 170,122.78 $ 9,552.50 $ 34,259.38 $ 422,884.35 $ 478,862.50 $ 73,774.01 $ 406,056.87 $ 9,671.09 $ 297,077.82 $ 16,302.50 $ 16,950.10 $ 6,550.00 $ 3,696,187.50 $ 1,932,156.83 $ 1,378,875.05 $ 612,726.20 $ 89,500.00 $ 616,260.00 $ 371,040.00

Outstanding Principal 1,620,500.00 1,475,000.00 175,000.00 110,000.00 80,000.00 70,000.00 2,139,635.00 710,016.00 827,466.00 1,040,000.00 150,000.00 5,726,028.00 9,026,495.00 510,000.00 820,000.00 155,000.00 775,000.00 730,000.00 60,000.00 165,000.00 1,125,468.30 2,220,000.00 5,205.00 27,872.00 27,028.77 829,384.07 155,000.00 150,000.00 45,000.00 8,550,000.00 6,700,500.00 3,075,000.00 1,345,000.00 500,000.00 940,000.00 560,000.00

Outstanding Interest $ 462,300.44 $ 554,206.25 $ 18,700.00 $ 11,200.00 $ 7,900.00 $ 7,000.00 $ 1,513,268.92 $ 479,248.20 $ 434,409.85 $ 395,825.00 $ 16,500.00 $ 1,243,231.86 $ 2,086,272.65 $ 86,800.00 $ 153,606.94 $ 27,209.44 $ 146,899.72 $ 170,122.78 $ 6,600.00 $ 26,806.25 $ 114,808.53 $ 379,550.00 $ 7,260.21 $ 39,961.11 $ 2,321.93 $ 70,915.45 $ 7,850.00 $ 9,500.00 $ 1,275.00 $ 3,272,625.00 $ 1,932,156.83 $ 1,074,515.63 $ 479,578.12 $ 42,000.00 $ 298,710.00 $ 182,880.00

FY13 Loan Payment $ 136,250.44 $ 135,312.50 $ 35,800.00 $ 23,600.00 $ 17,600.00 $ 17,300.00 $ 126,005.00 $ 56,434.72 $ 57,495.31 $ 94,100.00 $ 30,000.00 $ 370,639.74 $ 186,798.30 $ 72,150.00 $ 84,000.69 $ 19,421.94 $ 82,668.47 $ 67,197.78 $ 12,000.00 $ 30,462.50 $ 173,012.95 $ 309,750.00 $ 12,465.21 $ 67,833.11 $ 3,601.30 $ 111,618.68 $ 59,600.00 $ 44,500.00 $ 25,975.00 $ 771,750.00 $ 546,175.58 $ 293,618.75 $ 124,856.25 $ 114,500.00 $ 110,925.00 $ 64,360.00

*Refunded **Estimate - To be bonded in June 2012

Totals:

$

57,001,049.05 $

18,802,041.65 $

52,620,598.14 $ 15,764,016.11 $ 4,489,779.22

Finance Committee Report

Appendix C - Outstanding Debt

Page 58

APPENDIX D

QUINN BILL REIMBURSEMENTS
Town of Sturbridge

FISCAL YEAR 2003
Actual Expenditures Police Chief Quinn Officers Quinn Overtime Quinn Total Quinn Expense Total Amount Reimbursed from State $ $ 18,449 32,004 4,450 54,903 25,241

FISCAL YEAR 2004
Actual Expenditures Police Chief Quinn Officers Quinn Overtime Quinn Total Quinn Expense Total Amount Reimbursed from State $ $ 19,261 51,903 7,373 78,537 35,547

FISCAL YEAR 2005
Actual Expenditures Police Chief Quinn Officers Quinn Overtime Quinn Total Quinn Expense Total Amount Reimbursed from State $ $ $ $ 19,839 67,386 9,397 96,622 41,677

FISCAL YEAR 2006
Actual Expenditures Police Chief Quinn Officers Quinn Overtime Quinn Total Quinn Expense Total Amount Reimbursed from State $ $ 20,925 74,542 11,998 107,465 51,389

FISCAL YEAR 2007
Actual Expenditures Police Chief Quinn Officers Quinn Overtime Quinn Total Quinn Expense Total Amount Reimbursed from State $ $ 19,466 71,782 14,779 106,027 44,724

Finance Committee Report

Appendix D - Quinn Bill

Page 59

FISCAL YEAR 2008
Actual Expenditures Police Chief Quinn Officers Quinn Overtime Quinn Total Quinn Expense Total Amount Reimbursed from State $ $ 19,313 91,095 15,931 126,339 48,576

FISCAL YEAR 2009
Actual Expenditures Police Chief Quinn Officers Quinn Overtime Quinn Total Quinn Expense Total Amount Reimbursed from State $ $ 19,892 95,484 17,028 132,404 9,774

FISCAL YEAR 2010
Actual Expenditures Police Chief Quinn Officers Quinn Overtime Quinn Total Quinn Expense Total Amount Reimbursed from State $ $ 16,396 82,648 1,569 100,613 5,412

FISCAL YEAR 2011
Actual Expenditures Police Chief Quinn Officers Quinn Overtime Quinn Total Quinn Expense Total Estimated Amount to be Reimbursed from State $ 21,185 88,007 109,192 $ -

FISCAL YEAR 2012
Estimated Expenditures Police Chief Quinn Officers Quinn Overtime Quinn Total Anticipated Quinn Expense Total Estimated Amount to be Reimbursed from State $ 21,233 82,580 103,813 $ -

Finance Committee Report

Appendix D - Quinn Bill

Page 60

FORMULA FOR CALCULATING THE TAX RATE
$ $ $ $ $ $ $ $ $ $ $ 26,750,919 303,973 419,022 27,473,914 3,553,288 3,182,836 200,000 6,936,124 20,537,790 1,091,132,864 18.82 6.76% $ $ $ $ 20,850,165 312,375 5,647 5,289

GENERAL FUND EXPENDITURES ADDITIONAL EXPENSES TO BE RAISED RAISE AND APPROPRIATE ARTICLES TOTAL EXPENDITURES (as recommended by the Finance Committee)

STATE AID LOCAL REVENUES FREE CASH USED TO OFFSET TAX RATE TOTAL REVENUES AVAILABLE

NET AMOUNT TO BE RAISED BY TAXATION* PROJECTED ASSESSED VALUATION

PROJECTED TAX RATE % TAX RATE INCREASE

ESTIMATED PROPOSITION 2 1/2 LEVY LIMIT ESTIMATED EXCESS LEVY CAPACITY

For property assessed at $300,000, the FY13 property tax bill is estimated to be For property assessed at $300,000, the FY12 property tax bill is

* Note: Projected tax rate is based on an estimated assessed valuation. Final figures are subject to change based on actual certified values by the Department of Revenue.

Two Hundred Seventy-Fourth Annual Town Meeting

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