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Key duties/responsibilities of purchasing manager:

1. Implement procurement strategy and policies. 2. Forecast procurement needs. 3. Create and implement KPIs. 4. Continually develop expertise to support growth for new projects. 5. Monitor macro trends in supplier and contract base and implement plans to react. 6. Build and develop relationships with key suppliers and customers. 7. Lead the procurement group in all phases. 8. Identify and develop training opportunities. 9. Order materials and services as per negotiated and appropriately approved. Review quotations. 10. Prepare purchase requisitions, approve and issues purchase orders in accordance with company policy and negotiated terms and conditions. 11. Maintain procurement files. 12. Track Purchasing activity and measurements. 13. Training purchasing Clerks and Salesmen in the department. 14. Discuss defective or unacceptable new goods or services with users, vendors and others to determine cause of problem and take corrective and preventative action. 15. Ensure supplier compliance with site and company requirements for safety. 16. Manage vendor relationships and assist in building effective partnerships. 17. Assist department in developing and implementing purchasing strategies for products. 18. Taking over an existing project of customized and private label food products. 19. Responsible for planning, developing and buying materials, parts, supplies and equipments in a timely and cost effective way; timely manner while maintaining appropriate quality standards and specifications. 20. Dealing with suppliers.

21. Dealing with Brokers. 22. Develop and review purchase requests and ensure authorization as necessary to facilitate the timely purchase of new food products. 23. Help to lower the cost and secure agreements. 24. Liaise with Accounts Payable Department to ensure accurate and timely payment of invoices, as necessary for the business with the supplier. The Purchasing Manager develops purchasing policies and procedures and controls the purchasing department budget. Relationship Management * Manages day-to-day functioning of purchasing group. * Reviews purchase orders to ensure adherence to quality and procedures. * Ensures that re-ordering of stock is carried out on a daily basis as required to maintain adequate stock levels of parts for production. * Understands assembly process thoroughly to ensure that the material is delivered just in time. * Participates in the creation of forecasts, and relates those to production programs and stock required for the daily production round. * Represents purchasing in discussions and strategies aimed at improving overall integration of purchasing, assets, and accounts payable. * Liaise with Technical department when creating new products or in matters relating to product specification. * Participate in the development of specifications for equipment, products, or substitute materials. * Reviewing the technical specifications for accuracy and completeness. * Manages the creation and maintenance of Equipment Bill of Materials. * Overseeing the technical and QA requirements on all items (materials, components, and parts) to ensure that purchased items meet design requirements. * Managing the shipping, handling and storage requirements on components to ensure high quality items are received and issued to the appropriate departments.

* Standardizing and managing the evaluation of replacement items for obsolete parts and component acceptability. * Support & Coordinating with the various Departments for Procurement of Common Raw Materials & Packaging Materials. * Coordinate with various departments for smooth functioning of departmental activity, particularly with accounting department. * Rate contracts/tendering /market surveys and data bank of prices for ready reckoning and instant estimations. * Prepares, monitors and controls department business plans / budgets Supplier Management and Vendor Sourcing and Analysis * Undertakes Vendor Analysis & Development of new Vendors. * Identifies early suppliers for company components, concepts, and production programs. * Manages vendor documentation program, ensuring that a tracking system is in place and maintained. * Works closely with potential production suppliers to ensure effective support. * Searches on a worldwide basis for technology suppliers, technology partners, and future potential suppliers for the company and keeping up with market trends. * Proactive and acts on initiative to maintain a supplier base and when necessary source alternative suppliers to ensure that the required material products remain in constant stock as required. * Proactively ensures all suppliers adhere to agreed service levels and to have contingencies plans of supply for all core product ranges. * Develops and implements appropriate long and short term strategic and tactical initiatives in order to achieve specific buying, sourcing targets. * Supports the Product Design Group with supplier negotiations, supplier timing plans, and cost forecasts to achieve the most cost effective component delivery. * Negotiates and executes contracts with the vendors as per requirement of quality, cost and delivery. * Maintains data of all the prices approved as a record and keeps track of changes in prices frequently and updates.

* Reviews purchase orders to ensure adherence to quality and procedures. * Oversees the purchase orders to Vendors and order acknowledgements from the Vendors. * Follows up with Vendor for delivery and to get the material at the right time and required quantity at required locations. * Follow through on outstanding back orders. * Maintains effective record keeping on all purchase orders and supplier confirmations. * Coordinates with accounts for payment of suppliers and resolve issues if any. * Reviews and processes claims against suppliers. * When necessary, to develop a sub-contractor base whether local or direct to market level and to set-up on-site, sub-contractor QA and process improvement activity. Cost Reductions and Efficiency Improvements * Evaluates cost and quality of goods or services. * Monitors International Trends in Raw Material for effective negotiations. * Continuously tries to reduce outgoing funds while not compromising on product quality. * Obtains best prices for imports from carriers. * Cost Cutting through negotiation with suppliers (domestic/foreign). * Negotiation and pricing of current and new products. * Streamlining production, identifying and eliminating inefficiencies. * When necessary, Just-In-Time purchases to minimize inventory cost. * Updating and revising existing purchasing procedures to introduce cost cutting measures. * Balancing regional and global approaches. * Accurately monitoring and forecasting stock levels. * Researching and identifying new products and suppliers. * Always seeking reliable vendors or suppliers to provide quality goods at reasonable prices.

* Precise monitoring of quantity and timing of deliveries. * Ensuring relationships with existing suppliers are kept manageable and in the best interests of the business - be this through initiating commercial negotiations, implementing improvement programs and making certain quality, cost and delivery are guaranteed. * Maximizing the supply chain efficiencies for all accountable suppliers and accounting for the in, and outbound supply chain for the business against agreed service and targets. * Highlighting purchasing opportunities where identified. * Managing and developing a solid relationship with suppliers to reduce costs and improve quality including on-time deliveries. * Plans material as per the requirement of assembly processes to support improvement in the production flow. * Overseeing continuous improvement initiatives to drive process optimization. * Developing and managing obsolescence programs, including the strategic direction for components and materials. Team Relationship * Provide leadership to the team. * Supervise and motivate the team. * Develop and train staff to ensure that they meet required performance standards. * Support in execution of Service Contracts. * Liaise with support staff as appropriate. * Provide guidance to staff in handling employee inquiries and to ensure that matters are resolved. * Demonstrate credibility to win the confidence and support of the top management, suppliers and partners. * Interact with suppliers, customers, customers' agencies (Artwork Houses etc.), and agents, suppliers and prime producers supplying all group companies. * Provide assistance to all departments as required. * Deal effectively with executive, technical and operational and sub-contract personnel.

Job Duties and Tasks for: "Purchasing Manager"


1) Maintain records of goods ordered and received. 2) Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales. 3) Prepare and process requisitions and purchase orders for supplies and equipment. 4) Control purchasing department budgets. 5) Interview and hire staff, and oversee staff training. 6) Review purchase order claims and contracts for conformance to company policy. 7) Analyze market and delivery systems in order to assess present and future material availability. 8) Develop and implement purchasing and contract management instructions, policies, and procedures. 9) Participate in the development of specifications for equipment, products or substitute materials. 10) Resolve vendor or contractor grievances, and claims against suppliers. 11) Represent companies in negotiating contracts and formulating policies with suppliers. 12) Review, evaluate, and approve specifications for issuing and awarding bids. 13) Direct and coordinate activities of personnel engaged in buying, selling, and distributing materials, equipment, machinery, and supplies. 14) Prepare bid awards requiring board approval. 15) Prepare reports regarding market conditions and merchandise costs. 16) Administer on-line purchasing systems. 17) Arrange for disposal of surplus materials.

Job Activities for: "Purchasing Manager"


1) Communicating with Supervisors, Peers, or Subordinates -- Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person. 2) Making Decisions and Solving Problems -- Analyzing information and evaluating results to choose the best solution and solve problems. 3) Organizing, Planning, and Prioritizing Work -- Developing specific goals and plans to prioritize, organize, and accomplish your work. 4) Judging the Qualities of Things, Services, or People -- Assessing the value, importance, or quality of things or people. 5) Getting Information -- Observing, receiving, and otherwise obtaining information from all relevant sources. 6) Interacting With Computers -- Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information. 6) Interacting With Computers -- Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information. 7) Performing Administrative Activities -- Performing day-to-day administrative tasks such as maintaining information files and processing paperwork. 8) Establishing and Maintaining Interpersonal Relationships -- Developing constructive and cooperative working relationships with others, and maintaining them over time. 9) Developing and Building Teams -- Encouraging and building mutual trust, respect, and cooperation among team members. 10) Documenting/Recording Information -- Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form. 11) Identifying Objects, Actions, and Events -- Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events. 12) Training and Teaching Others -- Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others. 13) Provide Consultation and Advice to Others -- Providing guidance and expert advice to management or other groups on technical, systems-, or process-related topics.

14) Scheduling Work and Activities -- Scheduling events, programs, and activities, as well as the work of others. 15) Processing Information -- Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data. 16) Updating and Using Relevant Knowledge -- Keeping up-to-date technically and applying new knowledge to your job. 17) Monitoring and Controlling Resources -- Monitoring and controlling resources and overseeing the spending of money. 18) Performing for or Working Directly with the Public -- Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests. 19) Resolving Conflicts and Negotiating with Others -- Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others. 20) Guiding, Directing, and Motivating Subordinates -- Providing guidance and direction to subordinates, including setting performance standards and monitoring performance. 21) Coaching and Developing Others -- Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills. 22) Evaluating Information to Determine Compliance with Standards -- Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards. 23) Inspecting Equipment, Structures, or Material -- Inspecting equipment, structures, or materials to identify the cause of errors or other problems or defects. 24) Interpreting the Meaning of Information for Others -- Translating or explaining what information means and how it can be used. 25) Analyzing Data or Information -- Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts. 26) Thinking Creatively -- Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions. 27) Selling or Influencing Others -- Convincing others to buy merchandise/goods or to otherwise change their minds or actions. 28) Monitor Processes, Materials, or Surroundings -- Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.

29) Communicating with Persons Outside Organization -- Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail. 30) Developing Objectives and Strategies -- Establishing long-range objectives and specifying the strategies and actions to achieve them. 31) Coordinating the Work and Activities of Others -- Getting members of a group to work together to accomplish tasks. 32) Staffing Organizational Units -- Recruiting, interviewing, selecting, hiring, and promoting employees in an organization. 33) Assisting and Caring for Others -- Providing personal assistance, medical attention, emotional support, or other personal care to others such as coworkers, customers, or patients.