Margaret Rose Owners Association Minutes of meeting held on 8th May 2012

Present
Malcolm Alford (Chairman), Tony Flynn, Sandy Myles , Margaret Wotherspoon and Malcolm Robertson. Leigh Collins represented Hacking and Paterson. Malcolm Alford welcomed everyone to the meeting and the minutes of the previous meeting were approved.

H&P report
Leigh Collins reported that storm damage repairs are largely complete. Ridge tiles at 15 to 23 MRA have not yet been repaired, but work is expected to be complete in the two weeks following the meeting. The committee expressed its unhappiness with the speed of this work. The chain-link fencing is to be removed during the week beginning 14 May Sandy Myles questioned the timing of the Menco contract renewal and LC confirmed it has just been renewed under more competitive terms. For the replanting of woodland, quotes are being requested from Menco and HAH Maintenance. For the stone-wall repair, a quote has been requested from HAH Maintenance. Guttering at 1MRW (same problem as 1MRA); the gutters cannot apparently take the volumes of water currently passing through and require regular cleaning. Malcolm Alford asked about larger capacity guttering, and SM volunteered to investigate potential solutions and pass the information to H&P A quote received for the re-painting of MRA townhouses (12,800), which is covered by funds raised by MRA residents ACTION: H&P to consider solutions to guttering problem at 1MRW ACTION: LC to circulate details of all quotes to committee members, with recommendations

Newsletter
MA sought views on the draft newsletter members of the committee made minor amendments and the newsletter was approved for distribution by H&P on Friday 11th May Future editions of the newsletter will be emailed and posted to residents.

Transfer of common ground

MA met Gordon Macdonald MSP, to discuss the delay in transferring the common ground from Taylor Wimpey to MROA. Mr Macdonald is proposing to write to Taylor Wimpeys senior management, expressing the committees concerns and ask whether other (TW) issues might be causing the delay.

Website
The Committee agreed that the new website represents a significant improvement on the previous version, and provides a new means of communication with residents. SM is to agree a fee with the external consultant for work undertaken and organise payment in due course.

Accounts
SM explained that the accounts remain the same as reported at the previous meeting, but that administrative difficulties arising from the change of signatories to the account prevent a more detailed report. The committee agreed a charitable donation of 250 to the Woodland Trust, reflecting the significant value of the report by the Trust, which has in turn saved residents a significant sum of money.

Constitution
The committee agreed all the proposed amendments to the constitution and rules and these will now be displayed on the MROA web site for residents comments ahead of the AGM.

AGM
The following motions will be considered at the AGM on Monday, 18th June 2012:Constitution Snow-clearing Replanting of the woodland

Any other business

There was no further relevant business.

Next meeting
To be held after the AGM, at a date to be confirmed.