Quick Reference Guide: Email and Fax Delivery Options in Oracle EBS R12

what does this mean for users? The hook in to BIP Delivery Manager means that users can reduce manual intervention and the need for custom code in order to automate delivery of single/ad hoc reports to a final location (e. 2 .1. faxed. a single invoice can be faxed directly from within EBS without the need to print and fax from a separate machine). Inside R12. of Oracle E-Business Suite Release 12. you will have a better understanding about whether or not native Oracle functionality can meet your business needs for delivering documents from EBS R12. or delivered using FTP or SFTP. sent to an IPP printer. After reading it. So. users can now choose to have the request output delivered using BI Publisher’s Delivery Manager.g.1. view the options by choosing the new “Delivery Opts” button.3 release makes the following functionality available: “When submitting concurrent requests.3.1. This guide discusses the potential positive effects as well as the limitations of the ‘Submit Request Delivery Options’ button. The output can be automatically emailed. the R12.3.3.” ~ Section 4.Introducing Oracle’s new “Submit Request Delivery Options” What is this new Delivery Options button? According to Oracle’s release notes.1 Content Document.

Email – allows delivery of a report via email.Inside the Delivery Options Screen Oracle offers four points of integration with BI Publisher and four corresponding tabs: 1. IPP Print – allows users to select any number of IPP Printers to print the results of a concurrent request. 3 . 3. 4. FTP – allows users to transfer Concurrent Request output to a remote host using FTP or SFTP. Fax – allows automated delivery of a report via fax. 2.

without accessing the Upon Completion form. Regular EBS Printing functionality? IPP stands for Internet Printing Protocol and is an open standard for printing. CUPS (Common UNIX Printing System) is the most common consumer of IPP and is an open source printing system. your current print drivers/styles/types that are setup in EBS will not be used. More details: The Lowe Down Blog – R12. The ‘Regular Print’ functionality of EBS is a bit different.IPP Printer Tab: Users can select IPP printers to print results of a concurrent request What is IPP Print vs.1. This screen allows users to: Execute printing upon completion of a concurrent request. EBS has traditionally used drivers and styles to setup how to print to the system print spooler.3 Delivery Options: IPP 4 . When using this new functionality. Printers are setup within CUPS and then printed to as normal. while it can utilize CUPS it does not typically communicate directly over IPP.

This means that: o if an organization wants to use the IPP Print tab. the job will print twice. standard printing is still executed upon completion of the concurrent request. Further. and running custom programs. system configuration will take a different approach. initializing strings.Impact of the IPP Printing Tab Functionality The impact of this tab will prove minimal for most users. Limitations: • When using the IPP tab to set up a print job. Potential positive impact: • In some business cases. This is largely due to the fact that standard report printing is likely in place wherever printing would be desired. all printers will need to be specified using the new printer definition form. Unless the standard print information is removed from the system. o users will need to be retrained to correctly specify printers for the functionality to work. the new tab does not take into account any of the more robust processing and configuration that EBS Print Drivers and Styles make possible such as choose paper size. the ability to set up print instructions and fax/email/ftp instructions from the same location may improve the user experience. • • 5 .

the email message body is blank and the report is added as an attachment to the email. then the email message body contains the report contents.3 Delivery Options: Email 6 .Email Tab: Users can deliver a report via email from any application Functionality • For each recipient row (To/CC). If the report being delivered is NON-TEXT. The attachment name is derived from the Concurrent Program Short Name and Request ID.1.PDF More details: The Lowe Down Blog – R12. a new email is sent to the defined recipients. For example: POXPRPOP_12345676_1. If the report being delivered is TEXT based. 2. The behavior of the delivered email is as follows: 1.

the attachment names are derived from Oracle information and not user friendly or configurable. There are limitations. Email formatting isn’t consistent across EBS – it depends on the report type. without also printing the report. No bursting functionality is associated with this form.Impact of the Email Tab Functionality This option provides new functionality that was otherwise not available across EBS. When a non-text based report email is sent. an attachment is generated (as mentioned in the previous slide). • • • • • 7 . Potential positive impacts: • Sending reports via email is no longer limited to PO Approval and other select modules – reports can be emailed from any application within EBS. requires an extra step and a confusing user experience. The form does not allow for hardcoded information about the email content or sender – nothing is configurable on the fly. Users will be able to receive any email bounce backs that may have been missed by specifying a “from” email address on the form. Setting up the report to email only. but users should benefit from this addition. Limitations: • Not ideal for delivering high volume of documents.

this field allows for the passing of a username. Fax Number – Where to actually send the fax! • • More details: The Lowe Down Blog – R12.1.Fax Tab: Allows delivery of the report via fax This screen allows users to specify: • • Fax Server – Which IPP server to use that has fax capabilities.3 Delivery Options: Fax 8 . Password – Use this field to specify the password for the username entered in the previous field. Username – Some IPP servers require authentication.

Faxes that fail will not be automatically retried. Very little meta-data is available with the fax output. this tab provides some new functionality. Limitations: • • • • • • Not ideal for delivering high volume of documents. Bursting is not available! No audit trail for documents that have been faxed. There is no hook-in to network or internet-based fax servers.Impact of the Fax Tab Functionality Like email. It’s good for delivering a few one-off or ad hoc documents. however the benefit will be determined on a case by case basis. you’re better off looking at alternative solutions. for higher volume delivery. 9 . Potential positive impact: • Good option to deliver one-off documents if you can manage the exceptions manually – no more walking to the fax machine in this scenario.

Port – Port on which the FTP/SFTP server is listening. • More details: The Lowe Down Blog – R12. Remote Dir – Directory on remote server to place concurrent program output. Pwd – Password for user on the server.1. Secure – Checkbox to denote SFTP vs FTP.FTP Tab: Allows users to transfer Concurrent Request output to a remote host This screen allows users to specify: • • • • • Server – Where the data is to be transferred.3 Delivery Options: FTP 10 . User – User login on the server in question.

There is little indication if something in the data has been entered incorrectly. it’s worth a look. it is difficult to determine true status of the document following the FTP request. Thus. If delivering data via FTP is currently a business requirement. could potentially remove the need for managing a customization using the form.Impact of the FTP Tab Functionality The FTP tab functionality is very straight forward. 11 . keep the functionality in mind for future uses. If not. Limitations: • • There is no way to name the file on the remote machine. If there is a typo in the configuration. Potential positive impact: • Companies who have FTP programs that are being called to deliver concurrent program data to remote hosts such as banks. logistics companies. etc. the concurrent process will still complete successfully.

But . Advanced document delivery (email. . • • 12 . Conclusion: Though Oracle is making moves in the right direction. fax. : In order to burst and deliver high volumes of reports or to get robust delivery options and reporting. at this time. print. and archiving) still may still require extensive coding and personnel resources or the implementation of 3rd party products like the AventX Oracle Connector from STR Software. the delivery options aren’t likely to meet the bulk of users’ business needs. a specialized third-party application is your best option. This new ‘Delivery Opts’ button offers a delivery mechanism native within Oracle EBS for delivering BI Publisher reports. .How does the new functionality rate? • The Good News: Oracle is recognizing users’ need for multiple transmission methods.

This guide was created from information posted on the STR Software blog. Visit for more details on the new functionality and other BI Publisher-related news and tips.lowe@strsoftware. The AventX Oracle Connector allows users to: • • • • • Print reports with attachments Manage document delivery without leaving Oracle View delivery status within EBS Burst reports without complex coding & more Contact STR Software for more information about advanced document delivery from Oracle EBS.com or leave your thoughts on the blog. Questions or comments? Email: brent.Advanced Document Delivery from Oracle EBS R12 STR Software develops document delivery applications that extend Oracle’s delivery manager to meet your advanced business needs. 13 .

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