AGENDA MAYOR AND CITY COUNCIL WORK SESSION TUESDAY, MAY 29, 2012 11:30 A.M.

Closed Session Tuesday, May 29, 2012 11:30 a.m.- 1:00 p.m. Legal, Real Estate and Personnel Matters 1. Report on Closed Session Tuesday, May 29, 2012 11:30 a.m. Legal, Real Estate and Personnel Matters 2. Volunteer Recognition of Auxiliary Officer George Mause 3. Police Chief Update Presented by: Chief Bernadette DiPino 4. Request to Change Vendor Contracts for Public Notification System Presented by: Joseph Theobald, Emergency Services Director 5. Update from Tourism Advisory Board Presented by: Melanie Pursel, Chair 6. Request Temporary Use of a Portion of Dorchester Street for Scooter Training Presented by: Yehuda Peretz, Island Cycles 7. Discussion of Proposal for Horse and Carriage Rides on the Boardwalk Presented by: Randy Davis, R & B Ranch 8. Request Approval of Engineering Services Proposal for St. Louis Avenue Utility and Roadway Improvements, Phase I: 10th to 17th Street Presented by: Hal Adkins, Public Works Director 9. Request to Purchase Sign for 4th Street Parking Lot Presented by: Terence McGean, City Engineer

WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, MAY 29, 2012 1 Report on Closed Session - Tuesday, May 29, 2012 11:30 a.m. 1:00 p.m. Legal, Real Estate and Personnel Matters

NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY DATE AND TIME: PLACE: SUBJECT: VOTE: Tuesday, May 29, 2012 11:30 a.m.

Legal, Real Estate and Personnel Matters UNANIMOUS OTHER: FOR: AGAINST: ABSTAIN: ABSENT:

AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland PURPOSES: 1. To discuss: (i) the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation or performance evaluation of appointees, employees or officials over whom it has jurisdiction; or (ii) any other personnel matter that affects one or more specific individuals; 2. To protect the privacy or reputation of individuals with respect to a matter that is not related to public business 3. To consider the acquisition of real property for the public purpose and matters directly related thereto; 4. Consider a matter that concerns the proposal for a business or industrial organization to locate, expand or locate in the state; 5. Consider the investment of public funds; 6. Consider the marketing of public securities; 7. Consult with counsel to obtain legal advice; 8. Consult with staff, consultants or other individuals about pending or potential litigations; 9. Conduct collective bargaining negotiations or consider matters that relate to the negotiations; 10. Discuss public security if the public body determines that public discussion would constitute a risk to the public or public security, including; a) the deployment of fire and police services and staff; and b) the development and implementation of emergency plans 11. Prepare, administer or grade a scholastic, licensing or qualifying examination; 12. Conduct or discuss an investigative proceeding on actual or possible criminal conduct; 13. Comply with a specific constitutional, statutory or judicially imposed requirement that prevents public disclosures about a particular proceeding or matter; or 14. Before a contract is awarded or bids are opened, discuss a matter directly related to a negotiation strategy or the contents of a bid or proposal, if public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process

REPORT OF CLOSED SESSION OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY

Prior to this open session of the Mayor and City Council being held on Tuesday, May 29, 2012, a closed session was held on Tuesday May 29, 2012 at 11:30 a.m. The following is a report of the closed session. 1. A statement of the time, place, and purpose of the closed session is attached. 2. A record of the vote of each member as to closing the session is attached. 3. A citation of the authority under the law for closing the session is attached. 4. (a) Topics of Discussion: Legal, Real Estate and Personnel Matters (b) Persons present: Mayor & Interim City Manager Richard Meehan Council President Jim Hall, Council Secretary Lloyd Martin Council Members Doug Cymek; Joe Hall, Mary Knight, Margaret Pillas and Brent Ashley City Solicitor Guy Ayres Police Chief Bernadette DiPino Graylin Smith of SB & Company OCDC Executive Director Glenn Irwin OCDC President Todd Ferrante Donald Mica Executive Office Associate Diana Chavis

Action(s) taken: Motion to close meeting:

H:\Wpdoc\closedsess.wpd

WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, MAY 29, 2012 2 Volunteer Recognition of Auxiliary Officer George Mause

WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, MAY 29, 2012 3 Police Chief Update

WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, MAY 29, 2012 4 Request to Change Vendor Contracts for Public Notification System Presented by: Joseph Theobald, Emergency Services Director

MEMORANDUM
TO: FROM: SUBJECT: DATE: Richard Meehan, Interim City Manager Joseph J. Theobald, Emergency Services Director Public Notification System contractual agreement April 25, 2012

During our FY2013 budget presentation before the Mayor & Council, I informed you that one of the goals this year for Emergency Management is to procure a Digital Communications Management (DCM) platform to deliver emergency alerts, announcements, newsletters, and other important information to residents, property owners and even visitors who may wish to register for the program. I want to advise you that I have been working with Donna Abbott, our Communications Manager, and Bill Funkhouser, Web Designer, to research and evaluate various public notification systems that are available and meet the objectives of a DCM platform. This has been an ongoing evaluation over the last few years to find a viable and proven vendor of such a system. I am pleased to say, after considerable research of many different companies and systems using todays technology, we have located a vendor suitable to our overall needs. GovDelivery, LLC is a leading provider of government-to-citizen communication solutions. The companys DCM platform provides a fully-automated, on-demand public communication system. This system will give us the ability to provide our residents, property owners and visitors with better service and access to relevant information by proactively communicating official content through email, text messaging, RSS and social media. GovDelivery is used by government organizations worldwide, including the U.S. Departments of Labor, Transportation, Health and Human Services, and Commerce, City of Dallas, Washington, D.C., and many more. The companys DCM platform was developed in collaboration with local governments to meet the growing need for practical, reliable communication tools that could empower the public sector to provide citizens with better service and access to information. The company has since made its mark on government-to-citizen communication in all levels of government (local, state, federal and international) and now works with more than 400 government entities. GovDelivery will allow us to provide: Simplified and improved communications with the public. Real-time distribution of information updates and alerts on specific topics or incidents.

Personalized choice; citizens receive the information they want, when they want it. Ensured delivery of messages to subscribers inbox (not SPAM folders). Automates the composing, sending and deliverability of email, text messaging and RSS notifications.

The DCM platform operates as a software application delivery model for use over the Internet. GovDelivery takes care of the maintenance, support, training and upgrades and is responsible for all hardware, networking, storage, database, security, administration and other costs associated with the delivery of its DCM solution. The DCM platform improves information access, while lowering costs associated with traditional communication options. GovDelivery manages all databases, mass emailing issues, security, and technology upgrades so the Town can focus on promoting subscriptions. To maximize reach, the Town must offer many choices to the public and promote those choices through our website. Options will include general types of content such as newsletters and press releases as well as updates on specific topics and programs (e.g., public safety, education). Organizations gain signups where the public finds information on specific and general topics that can be promoted through the website. Subscription links and direct signup forms on the website will get individuals signed up quickly to the service. GovDelivery connects with existing content within our Towns website and social media pages in order to send messaging out to those interested automatically when new information becomes available. Messages can be reviewed by select administrators or automatically sent out via the DCM platform. Approved staff can choose to manually send alerts to subscribers at any time for topics where staff prefers to retain additional control over the message content (i.e., prefers not to automatically send out what is already published to the website or wants to create email-specific content). Subscribers have the ability to digest their alerts depending on their preferences. Users can choose instant, daily, weekly, or monthly alerts. These preferences can be overridden by system administrators in the case of urgent alerts or emergencies. In addition to capturing a website visitors email address during initial signup, the Town can capture other associated information that it chooses to ask stakeholders at this time. This feature would allow us to segment (target a specific audience) with critical or relevant messages by filtering by subscriber data (e.g., Zip Code, City). The Town would have the ability to send SMS text messages to subscribers via the platform, as well as the ability to send alerts remotely, by email without logging into the systems interface. This functionality would be useful for remote communication with stakeholder groups and media when on the road. Presently, the Town has a contractual arrangement with BlueHornet Networks, a web services company located in San Diego, California. This company provides all city departments the ability for mass email notification to appropriate stakeholders. The contract has been in place since June 2007, and is set for automatic renewal on June 1, 2012. The contract in place allows for 100,000 emails each month for an annual cost of $4800.00. Should we exceed the monthly email allowance, the additional cost is $.005 for each additional email. Over the years, we exceeded our monthly email allotment for three months of the summer, for additional costs of $200-$400 each month. Therefore, the Town is expending approximately $5400 to $6000 annually for a service that is limited to only mass email services to reach our stakeholders.

The cost of this service is budgeted in the FY2012 and FY2013 budgets. It is our recommendation to not renew the contract with BlueHornet Networks, but to come to contract with GovDelivery, LLC effective June 1, 20012. The following is a brief comparison of the capabilities of both services: Blue Hornet: Unlimited Databases 100,000 Emails per month $.005 per email over 100,000 $400 monthly fee varies depending on overages System made for only mass emails

GovDelivery Unlimited Databases Unlimited Emails $400 monthly fee Automated Social Streamline: Connects email delivery with Facebook, Twitter User chooses to receive alerts/emails via email, text message or rss Web page automatic update alerts for users (Job, Public Hearings etc.) Profile Questions: Capture important information such as zip code or area of city for future critical or relevant messages SMS (Texting): Ability to send out text messages to those that have signed up E-Newsletter via email, text or rss Analytics and Reporting on subscription numbers by topic, email clicks, and opens.

I am requesting permission to change vendor contracts effective June 1, 2012. The change in vendor is not subject to the public competitive bidding process. The BlueHornet contact and GovDelivery written proposal, as well as extensive staff evaluation of vendors who meet the specific public communication platform needs of the Town should be sufficient for comparative purposes and justification of vendor change. Furthermore, should you wish to place this request on the agenda for the Council Work Session to advise the Mayor and City Council of this service, and to request their commitment, support and approval for contractual commitment with GovDelivery, please let me know. Thank you for this consideration, and should you require anything further at this time please do not hesitate to contact me.

WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, MAY 29, 2012 5 Update from Tourism Advisory Board Presented by: Melanie Pursel, Chair

Update from T.E.A.M Productions The beachlights laser/video premieres on Sunday May 27 with three shows....it will run every Sunday until Labor Day. The Memorial Day tribute will take place with the Big Flag on Monday May 28 at Noon. The Tuesday night fireworks display will begin on May 29 ....we need to work with the Fire Marshall's office and the Dew Tour to determine a location while they are in town. The beach maze is being developed for October. We have been in constant contact with Public Works with various aspects of the logistics regarding the above events. We will be on hand at the work session to provide additional information and to answer any question from council.

ApplicationforTourismDevelopmentGrant OceanCity,MarylandTourismAdvisoryBoard

FundingCycle: ApplicationDeadline: I. ApplicantProfile

Date:

a. Organization/Agency:

b. Address:

c. ProjectDirector/Promoter:

d. PhoneNumber:

e. EmailAddress:

1 Revised5/12

f.

SourceofOperatingFunds:

g. TotalBudgetAmountforProject:

h. Isyourorganizationforprofitornonprofit:

II. TypeofProject

SpecialEvent PromotionalDVD/CD PrintedMaterial CoopAdvertising Other___________________________

Pleaseincludeyourorganizationsspecificproject/eventhistoryincludingresults,awardsor credentialsreceived.

2 Revised5/12

III. Project/RequestSummary

a. NarrativedescriptionofProjectorEventMustincludeneeds assessment/purposeofproject,projectoutline,andintendedresults.Youmay alsoattachaBusinessPlanand/orapowerpointpresentation.

b. DatesofEvent(ifapplicable)

d. Anticipatedvisitorattendancefromoutside30mileradius/otherROIor economicimpactindicators.

c. AnticipatedVisitorAttendancefromoutside50mileRadius/otherROIor EconomicImpactindicators: d. AnticipatedRoomNightsgenerated:Whatsteps(ifany)havebeentakento collaboratewithHMRA/hotelcommunityforroomaccommodationsandtracking method?

3 Revised5/12

IV. FinancialInformation

ProjectBudget 1. TotalProjectBudget $___________ $___________ $___________ $___________

2. AmountRequestedfromTAB 3. FundprovidedbyApplicant 4. AdditionalFundsLeveraged Listotherfundingsources:

MarketingpromotionsDetail(focusonmediaexpendituresoutsideof30Mileradius ofOCMD) 1. $___________________ 2. $___________________ 3. $___________________

Collateralmaterialsdetail(specifytypeandnumberprinted).Pleaseattach. 1. $___________________ 2. $___________________ 3. $___________________ 4. $___________________

4 Revised5/12

Other(pleasebespecific) 1. $___________________ 2. $___________________ 3. $___________________ 4. $___________________

Allapplicantsmustprovideatleast3referencesillustratingapplicantshistoryofsuccessfulevent productionandfulfillmentoffinancialobligations.

X
Signature (Promoter/Project Director)

X
Signature (Authorized TAB Administrator)

ReturnApplicationto:TourismAdvisoryBoardc/oMelaniePursel 12320OceanGatewayOceanCity,MD21842.Phone:4102130144.Email:melanie@oceancity.org ApplicationProcedures 1. ContactTourismAdvisoryBoardChairMelaniePurselforapplicationconsiderationandany questions. Melanie@oceancity.org 410-213-144 Ext.102

2. Filloutapplicationandsubmittochair.AllsectionsMUSTbecompleted. 3. TABChairwillcontactApplicanttoscheduleapresentationtotheBoardafterreviewingand ratingtheapplication.Applicantmayreceiveadditionalquestionregardingapplication 4. ApplicantwillbecontactedwithTABsdecision. 5. AllawardsarebasedonfundingavailabilityandapprovalofMayorandCityCouncil. Criteria/Selection

5 Revised5/12

1. AllProjectsmusthaveadetailedbudgetattached,specifyingtheamountrequested. 2. Projectswillberatedon: a. Abilitytoleverageadditionalfunds/overallbudget b. Financialstabilityofpromoter/applicant c. Economicimpact d. Targetmarket e. Geographiclocationofevent f. Uniquenessandabilitytoattractvisitors

6 Revised5/12

MemorandumofUnderstanding
Between the Tourism Advisory Board (TAB) and the Town of Ocean City Mayor and City Council THIS MEMORANDUM OF UNDERSTANDING is being entered into by and between the Mayor and City Council of Ocean City (hereinafter referred to as the Town) and Tourism Advisory Board (hereinafter referred to as TAB) and is effective _______, upon execution by both parties. This Memorandum of Understanding shall hereinafter be referred to as MOU. Purpose: The purpose of this MOU is to illustrate the responsibilities of both parties with regard to the destination marketing funds advised by TAB Responsibilities: The Tourism Advisory Board shall: Identify, review and recommend events, promotional items and opportunities to increase tourism. o Recommendations shall be for future and/or existing events and/or promotions that bring significant visitation to Ocean City, extended stays, or provide an enhanced, value-added experience for visitors. Have clear policies and procedures for collecting/soliciting, reviewing and recommending expenditures to the Town Council. This includes the requirement for each applicant to include a detailed budget and project narrative. o All applicants fill out an application for funding which is reviewed by TAB (see attached). All applicants will be required to provide references to ensure fiscal soundness of their business. Ensure that all expenditures are approved by the Mayor and City Council. Provide economic impact figures of events that have been supported by the Town. Attend work sessions monthly to keep the Town abreast of the progress of various approved events and/or projects. Will seek active members of TAB from a variety of tourism-related industries, including hotel, motel, retail, restaurant, condo, amusement and potentially a

citizen, based on TAB approval. In addition to industry, TAB will review potential members on a variety of factors. TAB will approve members and officers and will present the slate to MCC.

The Town of Ocean City shall: Provide annual funding annually in the amount of $300,000 to invest in new or existing events, and/or marketing opportunities, and/or promotions that generate visitation, extended stays and value added experiences for existing visitors. This would be a 2 year commitment- reviewed every 2 years. Projects are limited to 1 year with an option to renew for a second year. This applies primarily to private events, not contracted services. Allow dollars not used in one fiscal year to be rolled over to the next fiscal year. Process all payments, once approved, through City accounts following purchasing requirements. Ensure that all purchase orders will be obtained by the City and payments issued directly to the vendors. Ensure that all payments be processed in a timely manner. Include events on website, consider during any PR/media tours and on any collateral materials where appropriate.

TourismAdvisoryBoardSlateofBoardMembers ThefollowingslateofBoardMembershasbeenselectedbytheexistingTABBoardtoservea1year term.Theseadditionalindividualswereselectedbasedonindustrythattheyrepresentaswellas geographicallocationoftheirbusiness. ExOfficioMembers SusanJones,ExecutiveDirector,Hotel,Motel,RestaurantAssociation MelaniePursel,ExecutiveDirector,GreaterOceanCityChamberofCommerce DonnaAbbott,DirectorofTourism,TownofOceanCity VotingMembers RuthWaters/HaleHarrisonHarrisonGroupResortHotelsandRestaurants MalcomVanKirk,SeaBayHotel MichaelJames,CarouselResortHotel&Condominiums MaryEastman,CaymanSuites TomPerlozzo,MidAtlanticMarketing JohnGehrig,D3Corp GregShockley,ShenanigansIrishPub/ShorehamHotel GaryFiggs,Seacrets TroyPurnell,PurnellProperties/ocmotels.com StevePastusak,JollyRogerAmusementPark/SplashMountain StevePappas,OriginalGreeneTurtle ToddFerrante,ParkPlaceJewelers Vacancyforvacationrentals/realestate

WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, MAY 29, 2012

6 Request Temporary Use of a Portion of Dorchester Street for Scooter Training Presented by: Yehuda Peretz, Island Cycles

May 22 2012

Dear Ocean City Consul

We the owners of Island Cycles are personally writing to you to request the usage of Dorchester Street
as an authorized training area for our downtown Somerset and Baltimore Street location we have been and wish to continue using this location for years to come At Island Cycles Inc safety of our costumers and the community has always been our number one concern Dorchester Street has been used as a well

supervised practice area by our staff since our companies inception 12 years ago as the first scooter rental
business in Ocean City We have always obeyed all federal and state laws as well as laws unique to Ocean City without any hesitation We take great pride in our training experience and costumer service for this reason Island Cycles remains the number one tourist and locals favorite for everything scooter related
whether its rentals or repairs We have gained the trust of the community throughout these years and have been well respected The new practice area requirements have hit us by total surprise and left us in a deep hole we wish for you to take into account all the points stated above before making your final decision We

also wish you thank you for your consideration of this very important issue We have operated within Ocean
City without problems for many years are lawful business owners and residents and we expect to be
honored as such

Much Graduated
r

Yehuda Pere

Mr Nissim P

Owners of Island

Cycles

Inc

Ocean City Development Corporation

To: From: Date: Re: Mayor and City Council members Glenn Irwin, Executive Director May 23, 2012 Island Cycles request

The OCDC Board of Directors is supportive of Island Cycles (311 S. Baltimore Avenue) request to use a portion of Dorchester Street (east of Baltimore Avenue) as its scooter training area up to December 31, 2012. We recognize that Island Cycles has been in business for at least 10 years and has been using Dorchester Street for its training area for most of this time. However, the OCDC believes this business will need to find another training area prior to the end of this calendar year in order to continue to operate beyond this time period. The OCDC is adamant that such scooter training must not be located on Somerset Plaza due to the semi-pedestrian nature of this public corridor. If you have any questions, please contact the OCDC office at 410-289-7739. Thank you.

Diana Chavis
From: Sent: To: Cc: Subject: Blaine Smith Thursday, May 24, 2012 10:45 AM Diana Chavis Jesse Houston RE: Agenda Backup

Diana,JesseandIdonothaveanyrecommendationsontherequest.Therequestisbeingmadeinaccordancewith Ordinance201216whichregulatesSmallDisplacementVehicles(Scooters).Section14333subsection(c)item(iv) prohibitstheuseofpublicpropertyorrightsofwayfortrainingpurposesunlesstheyreceivepermissionfromthe MayorandCityCouncil.Currently,IslandCyclesdoesnothaveanapprovedtrainingareaasrequiredbyOrdinance2012 16whichisnecessarybeforewecanrenewthebusinesslicensebyJune1,2012.

From: Diana Chavis Sent: Thursday, May 24, 2012 10:03 AM To: Blaine Smith Subject: Agenda Backup

HiBlaine, WillyouhaveagendabackupfortheIslandCyclediscussion.IneeditthismorningsoIcanpreparetheagendafor distribution. Thanks, Diana

First Reading Second Reading

ORDINANCE 2012

el16 i l 7a

AN ORDINANCE TO AMEND CHAPTER 14 ENTITLED BUSINESSES AND CHAPTER 90 ENTITLED TRAFFIC AND VEHICLES OF THE CODE OF THE TOWN OF OCEAN CITY MARYLAND
NOW THEREFORE BE IT ENACTED AND ORDAINED BY THE MAYOR AND

CITY COUNCIL OF OCEAN CITY THAT CHAPTER 14 ENTITLED BUSINESSES BE AND IT IS HEREBY AMENDED BY ADDING ARTICLE IX AND CHAPTER 90 BE AND IT IS HEREBY AMENDED BY REPEALING SECTION 90212 AS FOLLOWS
CHAPTER 14

ARTICLE IX SMALL DISPLACEMENT VEHICLES

Sec 14331 Definitions

Small displacement vehicle means a moped motor scooter scoot coup and other similar motorized vehicles with not more than 50 cubic centimeters piston displacement
Sec 14332 Zoning

a The rental of small displacement vehicles is only permitted by conditional use in the LC 1 Local Commercial SC 1 Shopping Center BMUD Bayside Mixed Use BM 1 Bayside Marine B 1 Boardwalk Commercial BC 2 Boardwalk Commercial DMX Downtown Mixed Use and M Manufacturing districts

LAW OFFICES

b A rental business possessing a valid business license as of the date of passage of this ordinance may continue to renew its license year to year as a nonconforming use provided it meets all rules and regulations of this article except the conditional use A rental business possessing a valid business license as of the date of passage of this ordinance may renew its license for next year as a nonconforming use provided it meets all rules and regulations of this article except the conditional use and subsection 14333 which may be relaxed by the iv c zoning administrator New applications must meet all rules and regulations including the conditional use requirement
Sec 14 333 Rules and regulations a Insurance Requirements Licensee must provide the Town of Ocean City written proof of a liability insurance policy of at least 1 00 000 0
b Rentals to licensed drivers Vehicles may only be rented to persons with a valid drivers license Renters under the age of 18 must have parent or guardian written pernTission s s

AYRES JENKINS
GORDY ALMAND P A
SUITE 200 6200 COASTAL HIGHWAY

OCEAN CITY MD 21842

c Instruction and training Except for individuals possessing a valid motorcycle driver s license licensee must provide instruction and training to each customer in advance of the rental of the vehicle Training must include at least the following
1 Explanation of State and local laws and regulations including
A

C
D

Permitted locations for driving vehicles as set forth in Sec 21 1 1205 of the Transportation Article Md Code Anno Operating at a maximum speed of 30 miles per hour Requirement for renters and passengers to wear helmets and shoes Requirement for proper lights and reflectors for operation after
dark

Prohibition on cell phone use texting and wearing headphones

while operating the vehicle Unlawful operation of the vehicle while impaired or intoxicated

ii Starting stopping turning and otherwise controlling the vehicle

iii Proper use of controls including but not limited to turn signals horn brakes stand and lights
iv The licensee must provide a training area on the premise of the business or on other private property within a reasonable walking distance of the business The training area must be an unobstructed paved surface of sufficient area to provide adequate space to turn accelerate and stop the vehicle Prospective customers must be walked to the training area The training area shall not interfere with parking spaces or access points used by other businesses or

residences Training shall not take place on public property or rights of way without permission
of the Mayor and City Council

v The licensee or a trained representative shall observe the prospective renter

operate the vehicle in the training area The licensee shall refuse to rent the vehicle to any prospective renter who cannot demonstrate the ability to drive the vehicle safely
d Use of public property

The following activities shall not take place on public

property includiriu sidewalks rights of way parks beaches or the Boardwalk

1

Driving or operating vehicles except on areas approved for motorized vehicular operation e streets alleys parking lots g
Displaying vehicles for rent Training

Fueling maintenance and storage of vehicles

e Storage of vehicles When the business is closed vehicles must be stored within a building or temporary storage container
f Business transactions Sales transactions shall take place inside a building

g Fueling Fueling methods and locations shall be approved by the Ocean City Fire Marshal All fueling must take place outside
h Number of riders on a vehicle
the manufacturer limit s

The number of riders on a vehicle shall not exceed

1 Identification of ownership of rental vehicles Each rental vehicle s business name or telephone number clearly identifiable on said vehicle

must have the

j Testin of vehicles All rental vehicles are required by State law have a capacity of 50 cubic centimeters piston displacement or less The Ocean City Police Department is authorized to inspect rental vehicles at any time to determine compliance with this limitation or the Mayor and City Council may designate inspection stations to certify each vehicle piston s displacement All such certifications must be maintained on the business premise and be available for compliance review by the Ocean City Police Department
Sec 14 334 Prohibitions

It shall be unlawful for any person corporation or other legal entity to rent or otherwise allow an individual to operate for a fee or charge a small displacement vehicle without being fully compliant with this article
a

b It shall be unlawful for any person corporation or other legal entity to rent or otherwise allow an individual to operate for a fee or charge any vehicle with a piston displacement in excess of 50 cubic centimeters unless said vehicle is validly registered and tagged
by a state motor
C
administration

It shall be unlawful for any person corporation or other legal entity to rent or otherwise allow am individual to operate for a fee or charge a small displacement vehicle without providing a helmet for the individual in attendance who will be operating or riding s
in or on said vehicle

d It shat 1 be unlawful for any person to operate or be a pssenger on a small displacement vehicle which has been rented or otherwise let from another person or business without wearing
shoes and a helmet

e It shal l be unlawful for any person operating a small displacement vehicle which has been rented or otherwise let from another person or business to allow an individual who is not wearing shoes or helmet to be a passenger in or on said vehicle
Sec 14 335 Violations and penalties

A violation of any provision in this article shall be unlawful and any violator shall be issued a municipal infraction citation of not more than 500 for each violation Each day of violation shall be considered a separate violation

IX

7 Rental of small displacement vehiclespursuant to the provisions of chapter 14 article

Sec 110694 Uses permitted by conditional use

5 Rental ofsmall displacement vehicles pursuant to the provisions of chapter 14 article

IX

INTRODUCED at a meeting of the City Council of Ocean City Maryland held on April
16 2012

ADOPTED AND PASSED as amended by the required vote ofthe elected membership
of the City Council and approved by the Mayor at its meeting held on May 7 2012

Approved as to Form

GUY R AYRES III City

A A
LLOYD

S HALL President

VkRTIN Secretary

WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, MAY 29, 2012 7 Discussion of Proposal for Horse and Carriage Rides on the Boardwalk Presented by: Randy Davis, R& B Ranch

R and B Ranch Randy Davis 33096 Johnson Road Salisbury, Maryland 21804 May 19, 2012 Mr. Richard Meehan Mayor of Ocean City City Council of Ocean City 301 Baltimore Avenue Ocean City, Maryland 21842 Dear Mayor and City Council, Mr. Meehan, thank you for meeting with me on May 15, 2012. I hope you and the City Council will agree that my horse and carriage will be added entertainment for locals and tourist alike during the off season in Ocean City. After looking at the Boardwalk, I would like to propose that the carriage run be done on the Boardwalk. One route that I am interested in taking is to start at the Inlet, go north on Baltimore Avenue, turn at Division Street, and then return to the Inlet by riding around the pier, like the trolley route. I would like to be able to ride on the outside of the Boardwalk on the concrete. I think riding on the outside lane would ensure the safety of the horses and people walking. I would like to start when the trolley is done for the season. At first just operating on Saturdays and Sundays with the option for more days if the need is there. I am of course open to suggestions from you and the City Council. I know there will be some concerns about waste from the horses; however, rest assured that our horses wear diapers, and I use stay dry for urine in case of an accident. I also carry appropriate insurance. I will be happy to supply you with confirmation of the coverage. I do have references from the Town of Berlin upon your request, or you can contact Michael Day, Director of the Town of Berlin (e-mail mday@berlinmd.gov). Sincerely,

W. Randy Davis R and B Ranch

WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, MAY 29, 2012 8 Request Approval of Engineering Services Proposal for St. Louis Avenue Utility and Roadway Improvements Phase I: 10th to 17th Street Presented by: Hal Adkins, Public Works Director

MEMORANDUM
To: Richard W. Meehan, Interim City Manager

From: Hal O. Adkins, Public Works Director

Re:

Engineering Services Proposal Approval St. Louis Ave Utility and Roadway Improvements Phase I: 10th to 17th Streets

Date: May 21, 2012

Attached for review and approval is the Engineering Services Proposal associated with the St. Louis Ave Phase I improvements that are slated for construction this fall. The attachment represents the Scope Of Services I have requested from Whitman, Requardt and Associates.

As discussed in the Scope of Services, the overall effort involves the completion of both water and wastewater related upgrades, in addition to modifications to the roadway design and storm drainage upgrades. The total fee for this effort is estimated at $ 85,400.00 and is allocated across three separate funding accounts (Water, Wastewater, General Bond ).

Looking forward to approval at the Work Session on May 29, 2012.

cc. Jim Parsons Dean Dashiell Charlie Felin Howard Iman

May 9, 2012

The Mayor and City Council Ocean City, Maryland Attention: Mr. Hal O. Adkins P.O. Box 158 Ocean City MD 21842-3922

Re:

Proposal for Engineering Services St. Louis Avenue Utility and Roadway Improvements 10th Street thru 17th Street

Dear Mr. Adkins: In accordance with the Department of Public Works request, we are pleased to present our proposal for engineering services for the finalization of utility improvements and for roadway improvements, both for St. Louis Avenue from just south of 10th Street to 17th Street, including 17th Street from St. Louis Avenue to Philadelphia Avenue. The utility portion of the project also includes gravity sewer improvements for one block east from St. Louis Avenue in several of the cross streets, and the roadway portion may include several storm drain improvements west from St. Louis Avenue pending performance a field survey associated with the roadway improvements. The St. Louis Avenue utility improvements include an 8 replacement water main with connections at each cross street and replacement water house connections, and various in-place gravity sewer and sewer house connection replacements. Also included will be the inclusion of the gas companys gas main upgrade alignment and the Towns conduit design alignments for future street lighting. The St. Louis Avenue roadway improvements entail curb to curb pavement reconstruction design and possible storm drain improvements. Some sidewalk replacement will be required to replace deteriorated portions and sections removed for utility service line installations. A portion of the cross street sewer improvements were previously designed by WR&A and are to be adjusted and incorporated into this contract. The same holds true for several of the storm drain improvements. The vast majority of the water and sewer design for this project is being performed under Ocean City Purchase Orders 159822 (Water) and 159819 (Wastewater), which were a part of a

previously similar N. Division Street to 17th Street utility project that WR&A was preparing for the Town in conjunction with a roadway improvements project of the same limits, but of greater magnitude, by others. Primarily due to budget restraints, the overall N. Division St. to 17 th St. project was reworked with this smaller project limits and less elaborate roadway improvements. The utility improvements will include providing plan and profile for the replacement water main and gravity sewers. Appurtenances such as water house connections, fire hydrants and sewer house connections will be shown on the plans. St. Louis Avenue (and 17th Street) roadway improvements, possibly including storm drains, will be shown in plan and profile. Road improvement profiles will be along the west bottom of curb, centerline of road and east bottom of curb. For all of the above work, details will be provided, as necessary. We will prepare specifications, including technical sections for the water, sewer and roadway improvements, along with the associated bid form quantities, measurement and payment information and engineers estimate. The plan/profile design drawings will be at a 1" = 20' horizontal scale and a 1" = 5' vertical scale. As with the roadway improvements, all utility installation work is to be performed within road rights-of way with the exception of small areas required for the water and sewer service connections immediately beyond the back edge of sidewalk (property line). As in previous projects, the Town will provide or acquire the property owners permission for the water and sewer service connections to be made.

SCOPE OF SERVICES

A.

SURVEY
1. 2. 3. 4. 5. 6. 7. Field: Recover horizontal and vertical control. Field: Set traverse and levels. Field: Collect data. Office: Research horizontal and vertical control. Office: Perform computations. Office: Process data. Office: Prepare survey base map.

B.

DESIGN WATER, SEWER AND ROADWAY

1. Convert existing design back to NAD 83 and NAVD 88. (The previous project by others in which WR&As design was to be included was prepared in an outdated horizontal datum and vertical datum.) 2. Break out existing utility designs from overall N. Division Street to 17th Street project (13 sheets). 3. Finalize water and sewer designs and their appurtenances and show the gas companys gas main upgrade alignment and the Towns street lighting design (conduit only). 4. Design storm drain improvements for 16th and 17th Streets and incorporate previous WR&A storm drain designs through St. Louis Avenue and west for three additional cross streets. (The survey, Part A of this proposal, was performed prior to the approval of this proposal. Evaluation of the data collected has indicated that all streets, including 16th and 17th Streets, have had storm drain improvements made through to their outfalls. Therefore, this item of work is not necessary, but it is left in the proposal without a fee as a reference.) 5. Design St. Louis Avenue roadway improvements, including 17th Street from St. Louis Avenue to Philadelphia Avenue (5 sheets). 6. Prepare specifications, including technical sections for the water, sewer and roadway work, tabulate quantities for the bid form and provide measurement and payment descriptions. Also, prepare an engineers estimate. 7. Address Town review comments regarding the plans and specifications.

C.

PERMITS
1. Assist the Town with Maryland State Highway Administration Lane Closure and Utility Permit applications. Acquire erosion and sediment control and stormwater management approvals. Submit Consistency Report to the Towns Critical Area Program authority to confirm project is authorized under maintenance provisions (confirming no mitigation planting is required). Prepare and process the MDE Notice of Intent (NOI) document.

2. 3.

4.

5.

Make submittal to Maryland Department of Environment/U.S. Army Corps of Engineers Permit Center to confirm project is authorized under maintenance provisions (confirming Joint Permit is not required).

D.

POST-DESIGN SERVICES
1. Assist the Town with advertising the project, including providing reproduction of plans and specifications (25 sets). Attend pre-bid meeting. Prepare addenda, as necessary. Attend pre-construction meeting with the Town and contractor. Review shop drawings. (It is anticipated that a total of twenty shop drawings will be reviewed.) Address requests for information (RFIs) during construction. (It is anticipated that twenty RFIs will be addressed.) Attend periodic progress meetings at the Towns direction. (It is anticipated that 3 meetings will be attended.) Prepare record drawings from the contractors construction field notes.

2. 3. 4.

5.

6.

7.

The Town of Ocean City shall provide the following: a. b. c. d. e. f. g. All reports and as-built/record drawings for utilities, roadway and property. Legal services and advice. Access to utilities and site. Consultation with the Towns personnel relative to the project. Payment of permit, laboratory testing, boring and testpitting fees. Maintenance of traffic designs. On-site inspection services during construction.

COMPENSATION The estimated fees for this project are as follows:

Part A - Survey

$ 4,600

Part B - Design - Water, Sewer and Roadway

$ 43,800

Part C - Permits

$ 11,850

Part D - Post-Design Services

$25,150

Total Estimated Fee (Fund Breakdown: Water = $ 21,000; Sewer = $ 21,000; General = $ 43,400)

$ 85,400

We will perform this work and other requested extra work for a fee based upon a factor of 2.55 times actual technical payroll plus out-of-pocket expenses. The factor of 2.55 is applicable to salaries of only technical personnel working on this project. The factor includes payroll burden overhead costs for partners, accountants, secretaries and other non-technical support personnel engaged on this project, and profit. Out-of-pocket expenses include sub-consultant fees, travel to and from the project at $0.555 per mile, subsistence costs associated with travel, reproduction, plus the actual costs for any other expenses directly chargeable to the project. The budgeted fee for engineering services will not be exceeded without approval from the Town. Invoices will be submitted every four weeks for work performed during the previous four-week period and shall be paid within 30 days following receipt.

SCHEDULE The fee is based on performing the Survey, Design and Permit work through the summer of calendar Year 2012 and the Post-Design Services through the spring of 2013. If this proposal is acceptable to you, please sign in the location provided below and return the copy for our files. It is a pleasure to work on these important infrastructure projects for the Town of Ocean City.

Very truly yours, Whitman, Requardt & Associates, LLP

Dennis J. Hasson, P.E., BCEE Partner

Enclosures

cc:

Charles Felin (with encl.) Bud Iman (with encl.)

APPROVED:

___________________________________________________ DATE______________________

WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, MAY 29, 2012 9 Request to Purchase Sign for 4th Street Parking Lot Presented by: Terence McGean, City Engineer

INTEROFFICE MEMORANDUM

TO: FROM: SUBJECT: DATE: CC:

MAYOR MEEHAN TERENCE MCGEAN 4TH STREET PARKING LOT SIGN 5/22/2012 HAL ADKINS

I have solicited and opened bids for the sign for the new 4th Street parking lot. The sign will be located along Philadelphia Ave. I requested each bidder to price two options: Option 1 would be the same as the 100th street parking lot sign ie the logo panel over a panel with changeable plastic letters, Option 2 has the logo panel on top of a 3 line electronic variable message sign. Option 2 would allow us to dispense with the temporary trailer mounted VMS sign we have been placing just south of the 4th street intersection to advise when the inlet lot is full. Since Philadelphia Ave is one way, the VMS sign would be single sided facing north. The logo panel would be double sided. Bid results are as follows: Bidder SelbySign AtlanticSign GableSigns Budget Option1 $7,607.48 $10,500.00 $14,980.00 $10,400.00 Option2 $14,929.14 $22,400.00 $32,980.00

Although the option 2 price is over budget, the demolition contract came in under budget by almost $25,000. Therefore, I believe the advantages of going with the digital VMS sign are worth the extra expense and I recommend award to Selby Sign in the amount of $14,929.14.