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Chartered Accountants Check List Operations Bank of Kathmandu Mark '√' Operation circulars and Training (Internal Memo Dated 03.05.07) 1. Minutes of operations level meeting held monthly at branch with agenda and minutes of the same forwarded to COO through MSR. 2. Internal Audit Dept. report ensuring that the same has been followed. Account Opening A/C (Country Operation Manual 001) 1. Application form for a/c opening has been properly filled up. 2. As per KYC circular issued by NRB, adequate documents required to open an account has been obtained or not. 3. In case of Foreign Currency (FCy) account, check whether the procedure and documents required as per NRB circular No. 410 & 411 has been complied or not. 4. Verify specimen card with application form. In case where 'Stamp' has to be made compulsory, is made or not. 5. If the account is operated by the agent of the customer, obtain a power of attorney in written forms, indicating the mode of account operation. Also, obtain the specimen signature of the agent and proper identification of the agent. 6. Application for opening Time/Fixed Deposit from the customer has been received. 7. Check date, amount in words and figure of application is correct or not. Verify the customer’s signature. Cheque signed by the authorized personnel or not. Debit customer’s saving / Current Account and credit Time/Fixed Deposit Account. 8. Obtain acknowledgement signature of the customer on the copy of the receipt while delivering the FD receipt. File copy of receipt in Checked by: __________ 1 Yes No W.P Ref. OT __ Repor t
W.P Ref. ACO __
Verified By: ____________
Rajbahak & Co.P. Checked by: __________ 2 Verified By: ____________ . Chartered Accountants FD receipt.G.
Checked by: __________ 3 Yes No W. ACC __ Repo rt ACC __ ACC __ ACC __ ACC __ ACC __ Yes No W. Rajbahak & Co. Receive the original receipt. amount. Application form prepared for a/c closing filled up with all particulars needed. payee’s name. File the request/letter. date. A/c closing charges has been charged as per standard tariff of charges. Chartered Accountants Account Closing (Country Operation Manual 001) 1. 5.P Ref. Close F/D account for interest application and Tax deduction. Received the written request from the customer. 8.G. Signature of the customer on the application form has been verified. clearly mentioning the cheque number. Input in the system marking the specific cheque as “Stopped” 5. As per KYC circular issued by NRB. 6. SP __ SP __ SP __ SP __ SP __ Repo rt Verified By: ____________ . 9. 7. etc and the reason for stop payment. Get the signature of the customer on the back side of receipt. 3. The stop has been placed on an appropriate cheque. Customer’s signature verified. When Time/Fixed Deposit account is closed before maturity date (FD Break) following procedure to be followed. Stop Payment (Country Operation Manual 001) 1. 4.P. 2. Credit customer’s Current /Saving Account with manually calculate interest rate after deducting Tax. 2. After closure of a/c.P Ref. 3. the specimen card and the a/c closing form has been defaced or marked 'Cancelled'. adequate documents required has been obtained. 4.
4.000. Instruction of the customer has been followed. Instruction of the customer has been loaded into the system after obtaining necessary charges. Request letter from customer received.P Ref. STI __ STI __ STI __ STI __ STI __ Repo rt Checked by: __________ 4 Verified By: ____________ . Debit authorization (Specimen # AC 022) from the lessee to recover Security Deposit and the annual rental Charge from his/her account obtained or not.1.G. Does the applicant have an account with the bank? 2. 7.000. Standing Instruction (Country Operation Manual 001& SO-012) 1.00 to Rs.500. Signature of the customer verified.00 6. 3. 8.P Ref. Instruction on due date has been processed.2. Application form (Specimen # AC 022) filled in and signed by the customer/s. 5. SDL __ SDL __ SDL __ Repo rt SDL __ SDL __ SDL __ W. Locker Rental Identity Card has been completely filled up with photograph of account holder and specimen signature on it. 3.P. Two photographs are submitted by applicant? 5. Security deposit and Locker charges are taken depending on the locker size.000 Annual charges: Rs. Chartered Accountants Safe Deposit Locker A/C (Country Operation Manual 001) 1. Nominee Form (Specimen # DE 023A) filled up and signed by the applicant if he/she wants to appoint nominee.00 to 50. Rajbahak & Co.25. 4. Identification (citizenship certificate/passport) has been submitted by the applicant. Security deposit: between Rs. Yes No Yes No W. 2.
If the cheque is to be returned. DA __ Repo rt DA __ DA __ DA __ DA __ DA __ DA __ W.P. 4. 4. Approval for the same taken or not? 7. Records of reactivated accounts maintained or not? (For control procedure only.G. applicable cheque return charge has been obtained. List of dormant accounts over 10 years but without any claim submitted to NRB. 3. Is there practice of approving the reactivation process only if the applicant is personally present? 5. the details of report submitted by the branch to CPU. Also. Yes No Yes No W. details of such account being transferred to an account specified by NRB. because the system does not show the details of account reactivated) Return Cheque (Country Operation Manual 002 'Cash & Teller') 1. RC__ Repo rt RC__ RC__ RC__ Checked by: __________ 5 Verified By: ____________ . 6. 2. Photocopy of the cheque to be returned has been kept.P Ref. A public notice issued by CPU on national daily newspaper a month after completion of 10 years as dormant. Authorized signatory of BOK to sign the cheque return slip/ letter and bank stamp has been affixed or not. 2. Rajbahak & Co.P Ref. 3. Chartered Accountants Dormant A/C (Country Operation Circular GO/015) 1. Cheque return slip/ letter citing the reason for return to the customer has been issued. if still no claim is received. Periodically list of dormant accounts generated by CPU and corresponding details provided to respective branches. Written request in person detailing reason for the account being left non-operative along with a fresh identification documents.
Chartered Accountants Requisition for Cheque Book (Country Operation Circular SO/005) 1. has been issued only against valid requisition slip. Cheque book issue register has been properly maintained. ID card etc. This has also been verified against the face of the requisition and the specimen signature. An acknowledgement has been obtained upon receipt of the cheque book.) of the person authorized to collect the cheque book has been obtained/seen. Rajbahak & Co. 2. Check book requisition slip has been properly filled up and the signature of account holder verified. Check book. Yes No W.P.P Ref. ~ The signature of the account holder has been verified against the specimen signature. Procedures to be followed in case of requisition authorizing another person to collect the cheque book.G. ~ The specimen signature of the authorized person has been attested. ~ Identity (copy of the citizenship certificate. 5. 4. RCB __ Repo rt RCB __ RCB __ RCB __ RCB __ Checked by: __________ 6 Verified By: ____________ . 3. except for the first time. ~ An acknowledgement signature of the recipient has been obtained and the same has been verified against the attested signature on face of the requisition.
In case where more than NRs. (BOK Country Operation Manual 002) 7. Payment against post dated cheque and payment against stale cheque/s i. over 6 months has not been made. Cash payment of cheque > NPR 500. denomination e.000 has been deposited in any a/c the documents disclosing sources of fund has been obtained.t. Amount in figures and words has been verified. The WS has been filled up by the account holder himself/herself. Deletion and alteration has been authenticated by full signatures of account holder or not. approval from Head Teller has been obtained. (Also confirm through system) 6. Signature / Stamp of account holder obtained and subsequently verified.000 for each teller). 1. 3. 3.e.P.e. The cheque has been signed Payee/Beneficiary on the backside. Deposit slip has been fulfilled with all particulars needed including account number. Withdrawal against WS has not been allowed to non-personal accounts. by the Yes No W. 200. Withdrawal against Withdrawal Slip (WS) 1.000 has been confirmed with the drawer (in case where drawer could be contacted).c. 2. TT __ TT __ TT __ TT __ TT __ Repo rt 5. The identity of the person collecting the payment (ID card or any other identity) has been obtained. 4. Rajbahak & Co. 2. In case if payment has to be made above the limit (i. Third person authorization has been clearly mentioned / provided in WS in case where the a/c holder is personally not present due to some reason. NRs.000. 4. Deposit Slip 1. account holders name. Checked by: __________ 7 TT __ TT __ TT __ TT __ TT __ TT __ TT __ TT __ Verified By: ____________ . Chartered Accountants Teller Transaction (Country Operation Circular SO/005) Withdrawal against Cheque 1.P Ref. 2. depositor’s name.G.
KM __ Repo rt KM __ KM __ Verified By: ____________ . Balance Confirmation Certificate (Country Operation Circular SO/014) 1. Ye s No W. Any change in the vault custodians/key holders has been reported to his/her supervisors without loss of time. Chartered Accountants (KYC circular). Reference number has been assigned in chronological order and continued for one fiscal year (Shrawan to Ashad). 5. currency-wise. Reference number on the balance certificate has been assigned as per standard format.P. CPU/CCU has reconfirmed details of the BCC that has been issued by the branch. other than the ones authorized. Rajbahak & Co. while taking the cash into and out from vault. 3. signature of the authorized person has been obtained on application form and the same has been verified on ‘Copy of Balance Certificate’ or ‘Register’. All keys relating to the vault has been held by designated staffs comprising of two different panels in all branches/offices of BOK and same has been recorded in Vault Key Register.P Ref.P Ref. Checked by: __________ 8 No W. 2. BC __ Repo rt BC __ BC __ BC __ BC __ BC __ Key Management (Country Operation Circular 002 Ye 'Cash & Teller') s 1. None of the staff or external members. In case where account-holder has authorized third person to receive the BCC. CPU/CCU has prepared list of certificates issued in monthly basis and the charges on the same has been verified. (Other than specified in SO/014) 6. 3. 2. The Vault custodians/key holders has signed in the cash record book. Customer request has been received and the signature has been verified. 4. was allowed to enter the vault.G.
No keys have been handed over to the respective panelist without having got the signature of the panelist taking over. One of the signatories is of the head teller. Other than specified in COC-002 'Cash & Teller' 7. The cheque requested for “Good for Payment” is crossed (A/c Payee or &Co). Good For Payment (Country Operation Circular 002 Ye 'Cash & Teller') s 2. Separate register for Stop payment has been maintained and application letters are filed properly. along with the signature of the staff handing over.P. 5.G. 3. The request letter and the cheque have been signed by the authorized account operator. GFP__ GFP__ GFP__ Repo rt No Repo rt GFP__ GFP__ GFP__ No W.P Ref. On Demand Statement (Country Operation Circular 002 'Cash & Teller') 1. Stamp “Good for Payment” made on the face / backside of the cheque and has been signed by at least two authorized signatories of the bank. Chartered Accountants Country Operation Circular SO 021 'Key Management 4. And the request letter has been attached along with the necessary voucher and file. Repo rt Checked by: __________ 9 Verified By: ____________ . No bearer cheque has been endorsed “Good for Payment”. Key holders have signed on the key register for each key being held by him/her. 5. Cash Yes Ye s KM __ No W. Photocopy of the cheque has been retained.P Ref. GFP__ W. 4. Rajbahak & Co. No staffs other than those listed in the panel have been authorized to hold vault/safe keys. 6. the key on the respective key register.P Ref. Signatures in the letter and the cheque have been verified. Received request letter and cheque to be marked “Good for Payment”.
Verify whether application for TC/FCY cash sales filled up properly 2. In Vault cash book serial number control and dual signature control are found correct 4. The amount of foreign currency provided has been protectographed in the jacket of the air ticket and signed by authorized signatory and stamped. The vault cash has been verified with treasury limit and found correct. and in days where they are in excess amount has been brought down in following 2 working days. (Holding limit) and NRs. 4. 3.e. As per NRB Circular No. CV__ CV__ CV__ CV__ CV__ CV__ CV__ Remittance TC/FCY Sales (Against Passport) 1.G. 0. Chartered Accountants 1. in case of overwritten in vault cash book. Physical verification of cash and other cash equivalent documents kept in vault has been carried out and found correct. vault log book and other necessary documents such as vault key register are found correct. 1 mio.P. (Payment limit) 7.2 mio. photocopies of flight coupon of the confirmed air ticket showing third country destination and photocopies of the passport containing name. 8. 3. Initial signature of staff has been made. 413 dated 2063.P Ref. cash in transit and cash in counters.12. The vault cash book. Cash allocated for each individual teller is within limit i. Rajbahak & Co. Checked by: __________ 10 Yes No W. 5. the limit for foreign exchange facility provided against passport is $2000. 6. NRs. Documents such as confirmed air ticket. Insurance coverage is proper regarding vault cash. TCP__ Repo rt TCP__ TCP__ TCP__ Verified By: ____________ .11. 2. address and photograph has been kept on a file. The vault in cash is within treasury limit.
In case where applicant has authorized third person to receive the TC/Cash. Facility in excess of $2000 has been backed up by NRB permit. Commission has been charged as per STC. commercial invoice. And the same has been verified while issuing draft.P Ref. the signature of the applicant verified has been verified. 6. Follow up for custom clearance certificate has been made. For facility of more than INR 100. And the same has been verified while issuing TC/Cash. Chartered Accountants 5. 4.P.G.000 documents revealing the exchange facility has been obtained such as Proforma invoice. DSI __ Repo rt DSI __ DSI __ DSI __ Checked by: __________ 11 Verified By: ____________ . denomination has been mentioned. Where customer has asked to debit his account for facility utilized. 3. signature of the authorized person has been obtained on or with application form. Commission has been charged as per STC for charges. The same has been followed. Commission has been charged as per Standard Tariff of Charges. In case where customer has asked to debit his account for facility utilized. In case where applicant has authorized third person to receive the draft copy. 2. signature of the authorized person has been obtained on application form. As per NRB Circular No.P Ref. TCP__ TCP__ TCP__ TCP__ TCP__ TC/FCY Cash Purchase 1. 7. In case of cash payment (NPR) against facility utilized. 2. 437 Foreign Exchange Encashment Receipt (FEER) note has to be filled in clearly and legibly without leaving particular in any column. Rajbahak & Co. 9. Yes No W. TCS__ TCS__ Repo rt Yes No W. 8. Draft Sales (INR) 1. the signature of the applicant has been verified.
denomination has been mentioned. DSI __ Checked by: __________ 12 Verified By: ____________ . Rajbahak & Co. Chartered Accountants 5.P.G. In case of cash payment (NPR) against facility utilized.
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