You are on page 1of 5

Team

Roles Overview
The Leadership Team:
Trainer(s): are responsible for the pace and content of the MTL Weekend, and will communicate their specific requirements throughout the weekend. There may be 1 or 2 trainer(s) for the duration of the weekend. Training Supervisor (TS): holds the vision for, and is responsible for, all aspects of the Training. He/She enrolls and empowers the team that creates the MTL weekend and facilitates the transformational experience for the participants throughout the weekend. (Selected by the Steering Committee) Assistant Training Supervisors (ATS): are two to four individuals who in partnership with one another and the TS enroll and empower the team creating the weekend. During the MTL weekend each will have responsibility for overseeing a set of team roles. Check with your ATS if you have any questions or concerns about your role. (Selected by the TS and the Steering Committee) Team Leadership Support: provides support to the TS and ATSs provides feedback on how they are doing. (Selected by the Steering Committee) Team Support: offers support for each team member throughout the MTL creation period and weekend. He/she works with team members to stay clear and get support when needed. During the weekend, they will usually work to keep processing to short focused clearings so everyone can be in training room as much as possible. First Time Team Support: is a resource person for all first time team players. He/She will be available throughout the weekend to answer any questions or concerns of new team players. (May be the same person as Team Support) Team Captains / Managers: are allocated to a specific role and may work with a team of two or more people to complete a task. Individuals assigned or unassigned may participate on multiple teams throughout the weekend. Individual managers are responsible for making sure that all supplies needed for their roles are available for the weekend. After the training, leave your boxes in impeccable order and notify the center manager of any supplies needed for the next training. Air, Heat, & Lights: maintains the temperature and lighting conditions during the training ensuring that the room is as comfortable as possible. Notices the temperature and watches the trainer(s) and participants for signs that the temperature needs to be adjusted. He/she will periodically send a note to the team for temperature checks, and will prepare for lighting adjustments required or requested for processes throughout the training. Audio/Visual: sets up audiovisual equipment in a manner which provides a clear and conscious means of communication. During the training, keep full attention on trainer(s) and participants and respond with microphone volume adjustments and music as needed. Trainers will often request specific musical selections for processing sessions, and breaks. Have back-up batteries available (9-volt) and change batteries after each module. If you have never set up audio, have support in place before the weekend. Keep any receipts and turn them in to the TS at the end of the training.

Boards: prepare (cleaning, re-drawing) boards that are impeccable, accurate, clear, neatly printed and readable from the back of the room, prior to and during the breaks of the training. Follow the standard patterns included in the manual, and specific requests from the trainer(s). Have different colored markers placed for use during the training. Enroll additional team members as needed. Hospitality: is responsible for all material used by the participants during the training sessions (photocopying and handing out of handouts, workbooks, pens and water) and the care of the personal effects of the participants such as watches, workbooks and mobile phones. Keep any receipts and turn them in to the TS at the end of the training. Additional responsibilities include: Have nametags ready and in plastic sleeves by the beginning of registration, which is 6:00 p.m. Enroll team members to stand at the door at the beginning and end of each module to welcome the participants. Have restaurant maps ready for all meal breaks. As a module begins, count the number of participants in the room and give this count to the TS. Also, give Outside (Participant) Support and the TS the name of any participant(s) not present. Coordinate with Physical Support to have zip lock back and paper towels available during all processes. During, the training, distribute all handouts (have enough copies for the participants, trainer(s) and TS). Consult the manual for the times of each handout. See that all supplies are available for the training sessions (pens, journals, and baskets). Packet for Sunday night Check with TS as to what goes into the packet. Have sample packet ready for trainer(s) review prior to assembling all the participant and team copies. Have packets available for participants and team on Sunday evening.

Inside Logistics: provides the trainer(s), Trainer Support, and Training Communicator with beverages, during the training sessions. Find out the beverage preferences of these individuals before the training. Trainer beverages are to be given to the TC who will deliver to the trainer(s). Organize and take stock of supplies of teas, etc. Keep any receipts and turn them in to the TS at the end of the training. Microphones manager: ensures that team members have been contextualized and signed up to run microphones to the participants throughout the sessions. Microphone Runners There will be two microphones and each will serve half the room. When taking a microphone to a participant, be purposeful and hand it to the first person in the row and have them pass it down to the participant. Knell, sit or squat down at the end of the row until the trainer(s) acknowledges the participant at the end of the share. Be 100% attentive to the participant during the interaction. If you are on microphones from 10:00-11:00, and the interaction is still going on at 11:00, dont leave your position. Stay there until interaction is complete. Pay close attention to trainer(s) interactions. You will need to be ready when a participant on your side of the room has been called on. Notice which direction the trainer(s) is looking and be ready to respond to that side of the room.

Note Manager: ensures that team members have been contextualized and have signed up to run notes for the team throughout the sessions. Note Runners & Team Members We use notes to communicate in order to keep noise and talking to a minimum. This is one of our Team Agreements. Notes to fellow team members are to be folded in such a way that the names appear at the top. Notes to the trainer(s) are not folded and are sent through the Trainer Support. Note runners are to be awake and conscious at all times. Note runners stand at each end of the room and notice when a hand is up with a note ready to be delivered. In a conscious, purposeful manner pick up the note and deliver it to the name on the note. When tearing notes, be very careful not to do so in such a manner that would distract the participants, trainer(s) or team.

Outside Trainer Logistics: provides nourishment for trainer(s) and creates a conscious and impeccable space that will support him/her. Call Trainer Support before the weekend to find out meal preferences of trainer(s). Create a warm and welcoming environment in the trainer(s) rooms as they check into their hotel (examples: flowers, fruit bowls, snacks, bubble baths, candles, etc.) Greet the trainer(s) as they arrive at their Hotel and provide them with a key. You will want to acquire 3 keys for each room one for trainer(s), Trainer Support and yourself. See that all items are removed from trainer(s) room by Sunday evening or Monday when they check out of the hotel. Keep any receipts and turn them in to the TS at the end of the training. Outside (Participant) Support: provides firm and loving support to participants outside the training room, encouraging them to fully participate in their training. This team member provides messages for participants, trainer(s) and team members throughout the weekend. Check the answering machine at the Center every 2 hours and take any messages to the TS. Support any participant who may be having mind talk and is out of the room more than 5-7 minutes. Security will inform Outside Support and the TS if any participant appears to be having problems. Process Facilitation Manager: prepares the team to support the participants during the processes. Work with TS to schedule time during team meetings to review steps for facilitating each process. Dont assume everyone is a facilitator. If more facilitators are needed, handle this before the weekend. Get a list of experienced facilitators from the TS and enroll them into participating during all processes. If a team member is new, encourage them to find an experienced facilitator to shadow. Be familiar with the training schedule and when the pacing and processes are scheduled to begin. Encourage all team members to be in the room for the pacing of the processes. Properties Manager: ensures the availability of all equipment and supplies used throughout the weekend. This includes the transport of all properties when trainings take place at a location away from the center. Create an inventory of all properties needed at the training site and have them placed in a conscious manner. At the end of the training, see that items are in their proper boxes returned to the Center in an orderly manner.

Publications Manager: is responsible for creating the display and managing the sales of books, tapes, etc. at appropriate times throughout the weekend. Create an inviting display of books, tapes, and other material for sale during the training. Inventory all materials before the training, and take another inventory at the end of the training. Be familiar with receipt book and end of training report before Friday of the training. Have support at the table throughout the weekend. Traditionally, the busiest time for publication sales is dinner and the close of the training. Have support available at these times. Pack publications in a conscious manner before returning to Center. Physical Support: supports any participant who requires medical assistance. Physical Support is responsible for the Personal Information Forms (PIF) during registration. Read your manual and be familiar with medical reports that go to the trainer(s). Support participants throughout the weekend with any medical needs. Be familiar with dots on nametags and medical conditions of all participants. See that TS receives PIFs and medical reports, Friday evening, for trainer(s) to review. Registration Manager: creates a team of approximately 4-6 team members to facilitate participant registration on Friday evening. Remember that your team may be first interaction the participants have with the More to Life Program and Houston community. Have your team ready and contexualized before 6:00 on Friday night. Be familiar with manual and the entire registration flow. All credit cards are to be run before the end of the training on Friday night. Check with Hospitality & Center Manger to see that nametags are ready and alphabetized in a timely manner. Room-set Manager: creates an impeccable space for the participants, trainer(s) and team. Create a room-set team before each module to arrange chairs, tables, flowers, and supplies in proper positions before the training. Friday night, ask Venue Liaison / Hotel Production for any needs from the hotel. Please read your manual and follow guidelines. Security Manager: ensures that team members have been contextualized and have signed up to Cover inside and outside security throughout the sessions. Security ensures the peace and privacy of the weekend and is responsible for knowing who is in and out of the room. Outside Security: provides a secure environment during the training to support the participants, team and trainer(s) without unnecessary distractions. This person keeps unauthorized people from entering the training room. Be conscious of what is going on in the training room at all times and record the names, departure / return times, and destination of all team members not in the training room. Inside Security: records on sheet the name, departure / return time, and destination of any participants leaving the training room. If a participant has not returned in an appropriate amount of time, notify Outside (Participant) Support and the TS. Timekeeper/Signs: keeps the team & trainer(s) informed of start and finish times throughout the weekend and provides the trainer(s) with time cues during sessions. Keep accurate time of all scheduled events, break times and times doors open. Support the trainer(s) and team by notifying them of specific times. Signal the trainer(s) and Training Communicator when there are 2 minutes until training resumes. Before meal breaks, show notification signs to trainer(s). Listen and record announcements made by the TC as to when a break begins, doors open and training resumes. Put this information on the table for anyone to see. The Atomic Clock is the official training clock. Place signs on doors letting participants know when doors open, and which doors can be used.

Team Room Manager organizes food and drinks for the team and manages the team room. Provide a variety of food in order to support all team members: vegetarian etc. Others in the community may be willing to donate food or drinks for the team room. The cost of the team room is paid for out of donations from team. Trainer Support provides personal support for the trainer(s) though out the training. Each trainer has individual needs and requests. Support may include but is not limited to personal processing and transportation. Trainer Support will collect all notes for the trainer(s) and decide what notes are urgent and appropriate. Keep any receipts and turn them in to the TS at the end of the training. (Selected by the Steering Committee after application has been submitted to Sherry Merritt [sherry.merritt@gmail.com]) Training Communicator (TC) communicates with participants and supports them with the disciplines throughout the weekend. TC passes communications from the team to the trainer(s) during the sessions. (Selected by the Steering Committee after application has been submitted to Sherry Merritt [sherry.merritt@gmail.com]) Venue Liaison / Hotel Production is the principal liaison with the hotel staff for the weekend. Any needs for the training are to go through this position. Friday night at 5:00 is usually the busiest time for this position. He/she will work closely with the Room Set and Air, Heat & Lights Managers. (Individual team members are asked not go to the hotel staff and ask individual requests.)