OBT GLOBAL

QUICK REFERENCE MANUAL Materials Management

ID NO. DOC. NO. VERSION NO. SHEET NO.

5.13 129/60/04 00 1 OF 37

Description Organizational elements Creating a Material - MM01 Creating a Vendor - XK01 Creating a Service Master – AC03 Creating a Purchase Info Record - ME11 Maintaining Source List – ME01 Maintaining Quota Arrangement – MEQ1 Creating Excise master - J1ID Creating a Purchase Requisition – ME51N Creating a Request for Quotation – ME41 Maintaining Quotation – ME47 Quotation Price Comparison – ME49 Creating a Purchase Order – ME21N Creating a Contract – ME31K Creating Schedule agreement – ME31L Maintaining Delivery Schedule – ME38 Goods Receipt – MIGO Invoice Verification – MIRO Goods Issue – MB1A Transfer Posting – MB1B Creation of a Excise Invoice for other Movements – J1IS Creation of a Excise JV – J1IH

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OBT GLOBAL

QUICK REFERENCE MANUAL Materials Management

ID NO. DOC. NO. VERSION NO. SHEET NO.

5.13 129/60/04 00 2 OF 37

Input Field Company Code Plants Purchase Organization Storage Locations

Possible Input Values 1100 1100 - VEPL 1100 – Plant 1100 FOR PLANTS 1100 P031 P181 P231

Purchase Group

C01 C02 C03 C04 CK056 CK036 A01 ABS A02 Accelerator B01 Bearing CAP Capital Items and so on

Vendor Material Group

OBT GLOBAL

QUICK REFERENCE MANUAL Materials Management

ID NO. DOC. NO. VERSION NO. SHEET NO.

5.13 129/60/04 00 3 OF 37

Document Types

Purchase: Purchase requisition NB – Standard RV - Outline Request For Quotation AN - Standard Purchase Order NB1 - Domestic NB2 - Imported Contract MK – Quantity WK - Value Scheduling Agreement LP – Scheduling Agreement

13 129/60/04 00 4 OF 37 MATERIAL MASTER Call up the transaction as follows: Menu Path Logistics > Material Management > Material Master >Material > Create Transaction MM01 Code MM02/MM03 – Change/Display USE INPUT FIELDS To create Material Material Number Material type → Enter the material number → Enter Raw materials/FG etc. RM need not contain sales view. Each view will be displayed on the screen. Similarly FG need not have Purchasing view.OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO. 5. After selection Press Enter key. Organizational Levels screen will be displayed. DOC. SHEET NO.. (Mandatory fields will be displayed with “?” Symbol. Select view(s) button. Basic data 1 /Basic data 2/ Classification / Purchasing /Foreign Trade: Import Data /Purchase Order text /MRP 1 / MRP 2 / MRP 3 /MRP 4 /Forecasting / Storage 1 Storage 2 /Quality Management /Accounting 1 /Accounting 2 Select the views required for your material. MRP 1 MRP Type → PD – MRP →ND No Planning . →Based on Material Type selected Ex. Plant → Storage Location → Press Enter key or click “√”. Select the appropriate fields.) Basic Data View 1 Text Base unit of measurement Material Group Basic Data View 2 Purchasing view Purchasing Group Purchasing Value key → Enter the text → Enter the base unit → Enter the material group → Enter the required fields → Enter the Purchasing group responsible for Procurement → Enter the Purchasing value key If the material will be in Batch select the Batch Management. NO. VERSION NO..

Account 1 View Valuation class Price control Per Unit Price Price Unit → → → V – Moving average price → S – Standard price → Enter per unit price as per your price Control → Enter Price unit Save the document.Individual requirements → CH .Time → 01 – Daily Requirements → 02. DOC.house production → F – External Procurement → X – Both procurement MRP 3 view Period Indicator Availability Check → M. SHEET NO. Storage 1 View → If the material is for Batch Management “√” tick in the box provided near by Batch Management field Storage 2 View → Enter the required fields. . 5.No check → MRP 4 view → Enter the required fields.13 129/60/04 00 5 OF 37 →VB Reorder Point Planning MRP Controller Lot Size MRP 2 Procurement type → → EX – Lot for Lot order quantity → FX – Fixed Order Quantity → E – In.OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO.Batches → KP .Week /T. VERSION NO.Monthly / W. NO. OUTPUT After saving the document. “Material xxxxxxxx created” number will be displayed on status bar.

→ Enter Pur.) → MNFR –Manufacturer Enter Vendor’s Address and Communication data. no. SHEET NO.) →CPDL One Time Vend (ext.13 129/60/04 00 6 OF 37 VENDOR-CENTRAL Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing >Master Data >Vendor > Central >Create Transaction XK01 Code XK02/XK03 – Change/Display USE INPUT FIELDS To create Vendor for Purchasing Vendor code → Enter Vendor code Company Code → Enter Company Code Purchasing Organization. VERSION NO.Plants → CPD-One time Vend (int. assgnmt) → LIEF – Vendor (int. NO. Enter the bank details for the Vendor.) → KRED –Vendor (ext.OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO. assgnmt. no. Tax information and Reference. DOC.Orgn code Vendor account group → 0001 –Vendor → 0002 -Goods Supplier → 0003 -Alternative Payee → 0004 -Invoice presented by → 0005 -Forwarding Agent → 0006 -Ordering Address → 0007. Number assgnmt. Accounting Information Recon Account Sort key Cash mgmnt group Release Group → Enter the account number → → → 0001-Vendor A → 0002-Vendor B → 0003-Vendor C → 0004-G/L accounts Payment Transactions Accounting . number assgnmt. Enter the relevant data for Account Control. 5.

5.Skip Account → A – Blocked for payment → M – Manual Payment → N – Post process inc. → C&F – Cost and Freight Paid → CFR – Costs and Freight → DDP – Delivered duty Paid → EXW – Ex Works → FOB – Free on Board → UN – Not Free → → Blk – Standard Schema Vendor → 02 – With discount → 03 – Import vendor → Blk – No control → 1 – Purchase Order date → 2 – Delivery date → 3 – Current date → 4 – Manual Minimum Order Value Schema Group Vendor Pricing Date Category . NO. SHEET NO. Payment → P – Payment Request → R – Invoice Verification → V – Payment clearing Invoice verification Tolerance Group Dunning Data → → And other details as required. VERSION NO. Automatic Payment Transactions Payment methods → C – Check Payment with Check Mgmt → L – Bank Transfer → W – Bill of Exchange `Payment Block → – Free for Payment → * . Order Currency Terms of Payment Incoterms → INR – Indian Rupees → 0001 – 100% Against Delivery.13 129/60/04 00 7 OF 37 Payment terms → 0001 – 100% Against Delivery.OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO. DOC. Purchasing Data Conditions.

13 129/60/04 00 8 OF 37 → 5 – GR Date Control Data Select the GR based invoice Verification Default Data Material Purchasing Group → Planned Delivery date(Days) → Save the Document OUTPUT FIELDS After saving the document. “Account XXXX has been created for Purchasing Organization MTP1.” Number will be displayed on status bar. .OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO. NO. VERSION NO. 5. SHEET NO. DOC.

To do this. VERSION NO. You will need it later to determine the service number 6) Choose Enter The short description you entered for the service is copied into the service overview area. you now need to create a separate service master record.  H (Hours) . DOC. 5. 7) Enter the following data Material group  007 Valuation class  Services At this point. the system suggests creating a reference to the standard service catalogs that contain the standard texts with exact specifications.13 129/60/04 00 9 OF 37 SERVICE MASTER Call up the transaction as follows: Menu Path Logistics  Materials Management  Service Master  Service  Service Master Transaction AC03 Code Change/Display from within AC03 USE INPUT FIELDS Service Master 1) To open the service overview area. choose Create New Service Icon One of the services to be performed during the pipe laying is the creation of a corresponding plan of the plant. SHEET NO. 3) Enter the following data Activity number  No entry (Internal number assignment for service master record) Service category  Service: Purchasing (Service category for the service master record) Base unit of measure 4) Choose Enter 5) Enter the following data Activity number short text (right-hand field)  Produce plan of plant for pipe-laying Make sure that the short text you enter in the right-hand field of the activity number begins with a capital letter. choose Hide Overview Icon 2) To create a new service. Make a note of the short text. NO.OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO.

13 129/60/04 00 10 OF 37 To do this. The overview tree appears 10) From the Service node. in the Lang. and the copied long text. The predefined texts can then be copied into the long text of the service master. cat. To continue with the activity. Choose Enter . Choose Enter . To update the long text. cat. field. Double-click on the standard formulations until the Change Service Master XXX screen appears again. choose English using the F4 help You can enter any long text you want in the large input field at the bottom of the screen. SHEET NO. To display the standard catalogs. see the online documentation. because the predefined text of the Standard serv.. You can refer to these by selecting an item in the field Service type (or Edition) using the F4 help in the dialog box that appears. VERSION NO.OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO. choose the F4 help in the SSC item field. NO. delete your entries in the fields Service type (or Edition). 9) Choose Save .SSC item. has also been copied in the short text field. choose Expand all Standard serv. close and then reopen the long text by choosing Expand all Long text. Note the number displayed in the Activity number field 12) Choose Back Icon until the overview tree appears OUTPUT FIELDS After saving the document. “xxxxxxx” Number will be displayed on status bar. choose Service Master. . to be maint. 11) To call up the item data. that you reenter the activity number short text (Produce plan of plant for pipe-laying). 8) In the Long txt area. double-click the service you created in the service overview area. This is then copied into the purchasing document and can be printed along with the document. 5. Make sure. For more information on the use of standard service catalogs. DOC.

Enter Net Price → Price arrived at after taking all discounts and surcharges into account Conversion/IncoTerms. any conversions Click Purchase Organization data1: In Control Fields.OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO. DOC. 5. SHEET NO. (Mandatory fields will be displayed with “?” Symbol. if any Each view will be displayed on the screen. Enter the required condition types and the corresponding amount against each condition type Condition Type → PB00 (Basic Price) Amount → The base price of the material And other relevant data → Quantity of the material that is normally . Enter relevant data Planned Delivery Time → Number of calendar days needed to obtain the material or service if it is procured externally Standard Quantity ordered In Condition Fields.13 129/60/04 00 11 OF 37 PURCHASE INFORMATION RECORD Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing>Master data >Info Record>Create Transaction ME11 Code ME12/ME13 – Change/Display USE INPUT FIELDS To Create relationship between Material and Vendor Vendor → Enter Vendor Code Material → Enter Material Code Purchase Organization → Enter Purchase Organization Code Plant → Enter Plant Code Select the required Info Category Standard/Pipeline/Consignment/Sub-Contracting Press Enter key or click “√”. General data Screen appears: Enter relevant data for Vendor Data and Order Unit (Purchasing) i.) Select Condition Tab (or F8) from header for detailed pricing conditions with the validity periods. NO.e. VERSION NO. Select the appropriate fields.

If any texts have to be maintained click on the Texts icon ( or Shift + F1) and fill in the relevant matter. Here you maintain the prices for varying quantities. DOC.OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO. NO. OUTPUT Purchasing info record xxxxxxxxxx Pur. Save the document. 5.Orgn Plant created .13 129/60/04 00 12 OF 37 If quantity discounts are required. select the basic price line and click Scales icon (or F2) from the menu and maintain the scales. SHEET NO. Similarly scales can be chosen for other condition types too. VERSION NO.

Within a validity period. – Blocked source: Select the Blk field to define a source of supply as blocked. Then press ENTER to display the source list overview screen. there may be no more than one fixed source of supply of the same type (that is. the material is excluded from external procurement (that is. 3) Check whether source list records overlap. – Procurement plant (supplying plant): If the material can be procured from a plant or site within your company. or . one vendor or outline agreement). – Characteristics of the source of supply: . Specify the following data for each source list record Validity period: Enter the period during which orders for the material may be placed with the source (or may not be placed if the source list record is blocked).OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO. SHEET NO.Number of the vendor and the responsible purchasing organization. The vendor or outline agreement is then always preferred over other sources of supply during the relevant validity period.Number of the outline agreement (scheduling agreement or contract) that represents a source of the material – Fixed source: Select the Fixed field to define a source of supply as fixed. it cannot be ordered during this period). – Materials planning/control: Enter 1 in the MRP field if requisitions generated by the materials planning/inventory control system are to be assigned to the source automatically. enter the plant number in the PPl field and leave the vendor number and/or contract number blank. NO.13 129/60/04 00 13 OF 37 SOURCE LIST Call up the transaction as follows: Menu Path Logistics  Materials Management PurchasingMaster data  Source list  Maintain. 5. Transaction Code USE INPUT FIELDS ME01 ME01/ME03 – Change/Display Source List maintain 1) Enter the material and plant number. To do so.) . (A check is carried out automatically as soon as you save  the source list. DOC. If you set the Blocked indicator and enter a validity period. Enter 2 if you entered a scheduling agreement as the source of supply and you want the requisitions generated by the materials planning and control system to be automatically converted into delivery schedule lines. VERSION NO. 2) Enter the individual source list records. The vendor or outline agreement is then not suggested during the source determination process. choose Source list Check.

5. the relevant ones are listed. VERSION NO. NO.13 129/60/04 00 14 OF 37 If any records do overlap. SHEET NO.OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO. Message saying Source List Created . You must then change the validity periods of the source list records so that each validity period is unique 4) Save the source list OUTPUT FIELDS After saving the document. DOC.

Enter f (the indicator for external procurement) in the P column. Transaction Code USE INPUT FIELDS To set up a quota arrangement for the procurement of a material. Then press ENTER to display the overview screen for the quota arrangement periods. if the material is procured externally. enter the quota assigned to each item. suppose a quota arrangement contains two sources MEQ1 MEQ1/MEQ3 – Change/Display You establish the quota arrangement for a material over a certain period by entering quotas for the various sources of supply in a quota arrangement item. VERSION NO. You must enter the following data. .13 129/60/04 00 15 OF 37 QUOTA ARRANGEMENT Call up the transaction as follows: Menu Path Logistics  Materials Management PurchasingMaster data  Quota arrangement  Maintain. Enter the date until which the quota arrangement is valid. 5. 3)Select the quota arrangement and choose Goto Item overview to display the item overview screen of the quota arrangement. For example. Quota In the Quota column. proceed as follows: 1)Enter the material and plant number.OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO. Vendor number Enter the number of the vendor from whom you want to procure. DOC. Special procurement type Enter k in the S column. Press ENTER . Procurement type A quota arrangement can provide for external procurement or inhouse production. 2)Enter a validity period for the quota arrangement. The start date is calculated by the system. if the procurement type provides for in-house production. The quota determines which portion of a total requirement over a period should be procured from the source in question. Enter a quota arrangement item for each source of supply you want to include in the quota arrangement. if a consignment arrangement for the material exists with the vendor. for example. NO. Procurement plant (supplying plant): Enter the key of the procurement plant (supplying plant) in column PPl. SHEET NO.

OUTPUT FIELDS After saving the document. VERSION NO. This means that each source is then allocated 50% of the total requirements for the material over the period in question. Save the quota arrangement. NO. SHEET NO. Press ENTER. Message saying Quota arrangement Maintained appears .13 129/60/04 00 16 OF 37 of supply and you enter a quota of 1 for both. DOC. 5. 5.OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO. 4. The percentage distribution of the quotas is calculated and displayed automatically by the system. The system assigns a number to the quota arrangement item automatically.

OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO. 5. DOC.13 129/60/04 00 17 OF 37 EXCISE MASTER Call up the transaction as follows: Menu Path User Menu (or Ctrl + F10)>Indirect Taxes>Master Data>Excise Rate Maintenance Transaction J1ID (Create/Change/Display) Code USE INPUT FIELDS Excise Rate Maintenance Excise Master Chapter ID Select and click on Maintain (Pen Icon) 0r F5 Click New Entries and maintain Chapter ID and the other details in the required fields Back or F3 Material and Chapter ID Combination Select and click on Maintain (Pen Icon) 0r F5 Click New Entries and maintain Material → Enter Material Code Plant → Enter Plant Code Chapter ID → Enter Chapter ID of the material Subcontractors → Check whether material is for subcontracting or not Material Type GR-xRef → To which type material belongs to → Number of GRs per Invoice Back or F3 CENVAT Determination Select and click on Maintain (Pen Icon) 0r F5 Click New Entries and maintain Plant → Enter Plant Code Input Material → Input Material Code for CENVAT Output Material → Output Material Code for CENVAT Back or F3 Vendor Excise Details Select and click on Maintain (Pen Icon) 0r F5 Click New Entries and maintain in the specified fields Vendor Code ECC No Excise Regn No Excise Range Excise Division Excise Commissionerate . NO. VERSION NO. SHEET NO.

NO. SHEET NO.13 129/60/04 00 18 OF 37 CST No LST No PAN Excise tax Indicator for Vendor SSI Status Type of Vendor Back or F3 Excise Indicator for Plant Select and click on Maintain (Pen Icon) 0r F5 Click New Entries and maintain in the specified fields Company Code Plant Code Month Number range No ECC No Excise Regn No Excise Range Excise Division Excise Collectorate CST No LST No PAN Excise tax Indicator for Plant Back or F3 Excise Indicator for Plant and Vendor Select and click on Maintain (Pen Icon) 0r F5 Click New Entries and maintain in the specified fields Excise Indicator determination for company and vendor and Final excise indicator Back or F3 Excise Indicator for Plant and Vendor Select and click on Maintain (Pen Icon) 0r F5 Click New Entries and maintain in the specified fields Chapter ID Final Excise Indicator Valid From Valid To Excise rate % and other relevant details OUTPUT Data saved after each of the above activity .OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO. VERSION NO. DOC. 5.

DOC. . → Enter the material no → Enter the quantity required.order → K – Cost Center → P. → Enter the unit required. SHEET NO. NO. Material No Quantity Unit of Measurement Save the document OUTPUT After saving the document.Subcontracting → S-Third Party → A.13 129/60/04 00 19 OF 37 PURCHASE REQUISITION Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing > Requisition > Create Transaction Code ME51N ME52N/ME53N – Change/Display USE INPUT FIELDS To create Purchase Requisition (PR) Document type → NB for Purchase requisition Purchase requisition → System will generates automatically Default data for items Item category → blank -Standard → K –Consignment → L . 5. VERSION NO.Asset → F. “Purchase requisition number xxxxxxxx created” number will be displayed on status bar.Project → Select the Appropriate delivery date → → → Account Assignment Category Delivery Date Plant Storage Location Material Group Create Purchase Requisition Item Over view screen will be displayed.OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO.

5. SHEET NO. . → Enter the unit required. Material No Quantity Order Unit → Enter track no → Enter the material no → Enter the quantity required.OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO.13 129/60/04 00 20 OF 37 REQUEST FOR QUOTATION Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing >RFQ/Quotation > RFQ > Create Transaction ME41 Code ME42/ME43 USE INPUT FIELDS To create Request For Quotation (RFQ) RFQ Type → AN RFQ date → Enter the date Quotation deadline → Enter the dead line date RFQ → System will generate the number Organizational Data: Purchasing Organization → Purchasing Group → Default data for items Item category → blank -Standard → K –Consignment → L – Subcontracting → S –Third Party → U – Stock Transfer → D – Service → Select the Appropriate delivery date → → → Mtrl group description Delivery Date Plant Storage Location Material Group: Req.Track no Press Enter key. DOC. “RFQ created under the number xxxxxxxxxx" will display on status bar. Select the Vendor address (Post card Icon) or F7 Enter the Vendor code in the screen that appears and press enter. Data is copied from the Vendor Master. NO. VERSION NO. OUTPUT Save the Document After saving the document.

Maintain other items if the RFQ is more than one item. Save the document. 5. Net Price : Enter the RFQ number : Enter the net price against the item as per the quotation received from vendor. VERSION NO. . “Quotation for RFQ xxxxxxxxxx maintained " will display on status bar. NO.Display USE INPUT FIELDS To maintain Quotation RFQ Press ENTER key. SHEET NO. DOC. OUTPUT After saving the document. Maintain the conditions and terms as negotiated between varroc and Vendor.OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO.13 129/60/04 00 21 OF 37 QUOTATION Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing>RFQ/Quotation > Quotation > Maintain Transaction Code ME47 ME48 .

Minimum Value Quotation → Minimum value equals to 100%. → .OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO. Click the execute icon or press F8 Save the document OUTPUT Price comparison will display . Mean Value Quotation → Mean value equals to 100%. Include delivery costs → Delivery cost also for comparisons.Minimum value equals to 100%. Price Computations: Include Discounts → Discount also for comparisons. DOC. Determine effective Price → Effective price also for comparisons. → + .13 129/60/04 00 22 OF 37 PRICE COMPARISON TO QUOTATIONS Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing >RFQ/Quotation > Quotation > Price Comparison Transaction Code ME49 USE INPUT FIELDS Price Comparison to Quotation Purchasing Organization. SHEET NO.Maximum value equals to 100%. NO. → Price Comparison types: Quotation → Enter the Quotation number Collective RFQ → Vendor → Material → Comparison values: Reference Quotation →You can take one Quotation as reference and compare either collective RFQ or Quotation column and compare the price. 5. VERSION NO. Percentage Basis → Blank – Mean value equals to 100%..

Asset → F. Purchasing Group Company Code Item Overview Item category → Enter the Vendor name (code) → NB1.order → K – Cost Center → P.OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO. DOC.Subcontracting → S-Third Party → A.13 129/60/04 00 23 OF 37 PURCHASE ORDER Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing > Purchase Order > Create > Vendor Known Transaction ME21N Code ME22N/ME23N – Change/Display USE INPUT FIELDS To create Purchase Order (PO) Header Data: Data pertaining to all the items in the purchase order Item Overview data :Item wise details with reference to the procurement aspects will be given as input here Item Details data: Individual item conditions and details can be maintained here. NO.Project → → → Select the Appropriate delivery date → → Account Assignment Category Material Code PO quantity Delivery Date Plant StorageLocation Material Group → Item details . Vendor Document type Purchase Order Date Purchase Order (PO) Organizational Data: Purchasing Organization. 5. VERSION NO. SHEET NO.Domestic PO → → System will generates automatically → → → → blank -Standard → K –Consignment → L .

13 129/60/04 00 24 OF 37 Details of individual items with reference to following can be given: Material data-vendor material no. SHEET NO. DOC. batch. 5. infoupdate and so on Qty and Wt Delivery Conditions Texts and so on… Save the document OUTPUT After saving the document.OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO. VERSION NO. NO. . “PO created under the number xxxxxxxxxx” number will be displayed on status bar.

order → K – Cost Center → P.Asset → F.OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO. DOC.13 129/60/04 00 25 OF 37 CONTRACT Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing > Outline Agreement > Contract>Create Transaction ME31K Code ME32K/ME33K – Change/Display USE INPUT FIELDS To create Contract (Outline Agreement) Vendor → Enter the Vendor name (code) Agreement Type → MK – Quantity Contract (Select either of them) WK – Value Contract Agreement Date Organizational Data: Purchasing Organization. Purchasing Group Default data for items: Item category → blank -Standard → K –Consignment → L . leave this field blank StorageLocation → Material Group : → Enter and you will get the Contract Header data screen Administrative Fields Validity “To” period → Date on which the contract will expire Target Value → Total amount of the contract (if this is a quantity contract this is optional) Enter relevant details in the provided fields in Reference data and Terms of delivery and payment Enter and you will get the item Overview screen Fill up the details: . NO.Subcontracting → S-Third Party → → Account Assignment Category → A. SHEET NO.Project Delivery Date → Select the Appropriate delivery date Plant → Plant for which the material is procured for. If the contract is to be used by more than one plant. 5. VERSION NO.

. SHEET NO. OUTPUT After saving the document.OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO. Strategy → Release the Document as per rel. Strategy.13 129/60/04 00 26 OF 37 Material Code Target quantity → Quantity for which the contract is valid for (if this is a value contract. this is optional Net Price Header or Item conditions can be maintained for the items in the contract. Also scales can be maintained apart from other details and texts Check the Rel. 5. NO. VERSION NO. “Quantity/Value contract created under the number xxxxxxxxxx number will be displayed on status bar. DOC.

DOC.OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO. SHEET NO.Project → Select the Appropriate delivery date → Plant for which the material is procured for. Purchasing Group Default data for items: Item category → blank -Standard → K –Consignment → L . 5.Subcontracting → S-Third Party → A. → → → → Account Assignment Category Delivery Date Plant StorageLocation Material Group : Enter and you will get the Scheduling Agreemnt Header data screen Administrative Fields Validity “To” period → Date on which the contract will expire Target Value → Total amount of the scheduling agreement ( this is optional) Enter relevant details in the provided fields in Reference data and Terms of delivery and payment Enter and you will get the item Overview screen Fill up the details: Material Code Target quantity → Quantity for which the scheduling agreement is valid for . NO. VERSION NO.13 129/60/04 00 27 OF 37 SCHEDULING AGREEMENT Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing > Outline Agreement > Scheduling Agreemnent>Create Transaction ME31L Code ME32L/ ME33L – Change/Display USE INPUT FIELDS To create Scheduling Agreement (Outline Agreement) Vendor → Enter the Vendor name (code) Agreement Type → LP – Scheduling Agreement Agreement Date Organizational Data: Purchasing Organization.order → K – Cost Center → P.Asset → F.

OUTPUT After saving the document. NO.13 129/60/04 00 28 OF 37 Net Price Header or Item conditions can be maintained for the items in the scheduling agreement. DOC. VERSION NO. Strategy → Release the Document as per rel. SHEET NO.OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO. Strategy. 5. Also scales can be maintained apart from other details and texts Check the Rel. . “Sceduling agreement created under the number xxxxxxxxxx number will be displayed on status bar.

5.Display USE INPUT FIELDS To create Scheduling Agreement (Outline Agreement) Agreement → Scheduling Agreement Number Press Enter: The whole data from the agreement can be viewed in the item overview of Maintain Scheduling agreement schedule.OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO. week or month. “Scheduling agreement xxxxxxxxxx .13 129/60/04 00 29 OF 37 MAINTAIN DELIVERY SCHEDULE Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing > Outline Agreement > Scheduling Agreement>Delivery Schedule>Maintain Transaction ME38 Code ME39 . changed” will be displayed. VERSION NO. OUTPUT After saving the document. Delivery date →Date on which the goods are to be delivered or the service is to be performed Scheduled quantity →Quantity to be delivered by the vendor in respect of this schedule line Time to take place. DOC. →Point in time on a certain date at which delivery is Cumulative schedule quantity is displayed automatically Selecting the application menu from top of the screen can access further details and information. NO. Select the item line for which the schedule has to be made (in case of more than one item) and Click on the delivery schedule (calendar) icon or F2: A screen appears for maintaining the delivery schedule for the selected item Fill the relevant data: D (category of delivery date) → Indicates whether the delivery date is to be entered and displayed as a calendar day. SHEET NO.

Enter the excise Invoice number and the date in the header And check for the correctness of the preceeding transactions by clicking on the Item duty rates and values Select Capture and Post excise Invoice OUTPUT Save the document After saving the document. Excisable Item If item is excisable then posting of part I and part II should be carried out at this stage. “Document XXXXXXXXXX Posted” Number will be displayed on status bar. DOC. Flag the Items OK in the check box below. VERSION NO. If the good is excisable an additional Excise Item tab pops up in the screen at both item level and header level. SHEET NO.13 129/60/04 00 30 OF 37 GOODS RECEIPT Call up the transaction as follows: Menu Path Logistics > Material Management > Inventory Management > Goods Movement > Goods Receipt > For Purchase Order > PO Number known Transaction MIGO Code USE INPUT FIELDS To create Goods Receipt Document date Posting date Delivery note Bill of lading Document header text Movement type against purchase order → Enter the Document bate → Enter the posing Date → Enter the delivery note number → Enter the Bill of Lading number → Enter the text → 101 – Goods receipt for purchase order into Warehouse/ stores → 102 – Goods receipt for purchase order into warehouse/ stores. 5. . NO.reversal → 122 – Return delivery to vendor → 511– Receipt of delivery with out charge Purchase Order → Enter the Purchase Order Quantity (in SKU/Delivery Note) → Enter the quantity in numerical Storage Location → Storage Location No Batch number → Enter the batch number if batch is manual other wise system will generate batch Number for this lot.OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO.

are available for selecting one of them as reference fro posting the Invoice 4) Input the concerned number as reference and Enter Payment Tab 5) In header data. input it in the unplanned delivery cost field Basic tab 7) Check the “calculate Tax” box if tax is applicable fro the invoice. Select the “Simulate” button or Ctrl + Shift + F7 for viewing the accounting lines. click the payment tab to input the baseline date and if required. 10) A new screen appears with accounting line items..OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO. SHEET NO.13 129/60/04 00 31 OF 37 LOGISTICS INVOICE VERIFICATION Call up the transaction as follows: Menu Path Logistics  Materials Management Logistics Invoice verification  Document Entry Invoice. VERSION NO. Transaction Code USE INPUT FIELDS MIRO MIR4 . other details can also be entered. DOC. Details tab 6) If any unplanned delivery costs to be captured. System calculates the tax amount from the tax code 8) Enter the amount of the tax in the tax amount field plus the amount proposed in the “Balance” field on the top right hand side corner of the screen 9) Before saving the document you can check for any discrepancies by simulating the document. NO. 11) Either you can post the invoice from this screen or come back or F3 and save (or Ctrl + S) it from the original screen . 5.Display Maintain Invoice Header data Basic data tab 1) Enter the Invoice date 2) Posting Date is proposed by the system (can change if required) 3) Below the header data fields for referring PO/Delivery Note/Bill of Lading etc.

VERSION NO.OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO. DOC. 5. SHEET NO. then the system allows you to post the document provided there are no other missing details. 13) Save the document or Ctrl + S OUTPUT FIELDS Document no.13 129/60/04 00 32 OF 37 12) Only if the balance is zero. NO. xxxxxxxxxx created .

OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO.13 129/60/04 00 33 OF 37 GOODS ISSUE Call up the transaction as follows: Menu Path Logistics > Material Management > Inventory Management > Goods Movement > MB1A. VERSION NO.Consumption from Cost Center from Ware house → 202 . DOC.Consumption from Cost Center from Ware house-Reversal → 122 . “Document XXXXXXXXXX Posted" number will be displayed on status bar.Return delivery to Vendor → 123 . NO. .Goods Issue Transaction Code MB1A / MIGO USE INPUT FIELDS To post Goods Issue Document date → Enter the Document bate Posting date → Enter the posing Date Material Slip → Document header text → Enter the text Movement type → 201. SHEET NO.Reversal of Return Delivery → → → →101-0001-Poor quality → 101-0101-Not identifiable → 123-0002-Incomplete → 543-0543-Damage in transport → 551-0001-Shrinkage → 551-0002-Spoiled Press enter key or click “√ ” for next screen Plant Storage Location Special Stock Reason for movement G/L Account Cost center Recipient Material Code Quantity Unit of measurement Storage Location Batch no → → → → → → → → OUTPUT After saving the document. 5.

5.13 129/60/04 00 34 OF 37 TRANSFER POSTING Call up the transaction as follows: Menu Path Logistics > Material Management > Inventory Management > Goods Movement >MB1B. → 309 – Transfer posting from material 2 Material → 311 – Transfer posting from storage location → 321 – Transfer posting from quality inspection to unrestricted → 453 – Transfer posting to own stock from returns from customer Plant → Storage Location→ Special Stock → Reason for movement → Press enter key or click “√ ” for next screen Recipient → Enter the Person who is receiving the Materials Receiving Plant → StorageLocation → Material Code → Enter the material code Quantity → Enter the quantity in numerical Unit of measurement → Enter the engineering units Batch number → Enter the batch number if batch is manual other wise system will generate batch Number for this lot. NO. VERSION NO. “Document XXXXXXXXXX Posted” Number will be displayed on status bar. SHEET NO. . Save the document OUTPUT After saving the document. DOC.OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO.Transfer Posting Transaction Code MB1B USE INPUT FIELDS To post transfer Postings Document date Posting date Material Slip Document header text → Enter the Document bate → Enter the posing Date → → Enter the text Movement type → 301 – Transfer posting from plant to plant → 302 – Transfer posting from plant to plant Reversal. You can enter more material if you want transfer for same process.

VERSION NO. NO. 5. DOC.OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO.13 129/60/04 00 35 OF 37 . SHEET NO.

is generated . DOC. NO. SHEET NO. VERSION NO. : Doc year : Enter Save OUTPUT FIELDS Excise invoice no. Save And internal Excise Invoice Number is generated Click the back button. . FI document is ‘XXXXX’. Choose Post excise invoice from the application toolbar.OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO. 5.13 129/60/04 00 36 OF 37 EXCISE INVOICE FOR OTHER MOVEMENTS Call up the transaction as follows: Menu Path User Menu>Indirect Taxes> Sales/ Outbound Movements> Excise Invoice>For Other Movements>Excise Invoice for other movements Transaction J1IS Code J1IV – Post/Print USE INPUT FIELDS To create excise invoice for other movements Ref doc type : MATD Doc number : Doc Year : 2004 Series grp : 10 Excise grp : 10 Vendor : Sub Transaction ( If Applicable ) Enter Click on the ‘insert line’ button in the application toolbar At the line item level enter the data. Document no. Material : Quantity : UOM : Net Ass value : BED % : Enter After checking the Excise Group / Series Group and the Basic Excise Duty amount.

DOC. VERSION NO. 5. SHEET NO.OBT GLOBAL QUICK REFERENCE MANUAL Materials Management ID NO. Doc number : Doc Year : 2004 Excise grp : 10 Plant : 1100 Sub Transaction ( If Applicable ) Choose the relevant Modvat account selection Enter Click on the ‘Details’ button in the application toolbar At the line item level enter the data.13 129/60/04 00 37 OF 37 CREATION OF EXCISE JV Call up the transaction as follows: Menu Path User Menu > Indirect Taxes > Excise JV > Create Transaction Code USE INPUT FIELDS J1IH J1IHD . Material : Quantity : BED amount : Enter Click on the ‘Determine G/L accounts’ button in the application toolbar. After checking the G/L accounts and the Basic Excise Duty amount Save OUTPUT FIELDS Excise JV ‘XXXXXXX’ accounting No. ‘0000000ZZZ’ has been successfully created . ‘YYYY’ with Part2 Sl. NO.Display This transaction code is used to create a Excise JV Choose Other adjustments from the application toolbar.

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