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Ministry of Water Resources
Prepared by: Shri A. Jose Kirubalini. J, Scientist-C Shri Anil Kumar Chaurasia, Scientist- B Reviewed by: Dr. Kishore Kumar, Technical Director Approved by: Shri M. Moni, Deputy Director General
Water Resources Informatics Division National Informatics Centre Department of Information Technology Ministry of Communications and Information Technology Government of India Version 1.0
User Manual - Version 1.0
Dak Monitoring System
Restrictions The software described in this document is furnished under a license agreement and may be used or copied only in accordance with the terms of the license agreement. It is against the law to copy the software on any other medium except as specifically allowed in the license agreement. The licensee may make one copy of the software for backup purpose. No part of this software or document may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying and recording for any purpose without the written permission of NIC. Warranty This product is warranted for the period till the next changes are made in the software. Liability In no event NIC be liable for any damages, including loss of data arising out of the installation, maintenance, use, performance, failure or interruption of the software. Users are responsible to take backup of database daily basis in suitable removable media.
Release November 2004
Page 2 of 38
User Manual - Version 1.0
Dak Monitoring System
Version Number 1.0
Date Nov 2004
Change Number -
Brief Description First Release
Sections Changed -
Release November 2004
Page 3 of 38
12. INTRODUCTION 1.8. 5. ANNEXURE. 5.User Manual .10.11.5. 5. 5.1.1 Requirements 4. SAMPLE REPORT 38 NIC-WRID Release November 2004 Page 4 of 38 .6. 5.2 Installation Procedure 5.2 Purpose of this document 1.2. 5. 5. HANDLING INSTRUCTIONS 4. ANNEXURE. INSTALLTION INSTRUCTIONS 4.1 Audience 1.4.Version 1.3 Problem Reporting 2.9. 5.7.B: Complex type of forwarding 8. PRODUCT FEATURE 3.A: ODBC connectivity 7.C: Difference between ‘forwarded to’ and ‘pending with’ query 7. ANNEXURE.3. 5. 5. 5. OPERATING INSTRUCTIONS 5. Starting the application New Diary Editing information in diary Span Query Report Backup DB Environment Using previous year’s diary Creating diary for new year Master List Tips for effective utility of the system 5 6 6 6 6 7 7 7 8 8 8 9 16 16 19 20 21 22 23 23 24 24 25 28 36 6.0 Dak Monitoring System Table of Contents 1.
diary date. Features of the Windows based system can be summarized as below: It is a much easy to use system based on the Graphical User Interface. without much assistance from the developer. subject. Repeated entry of information has been eliminated. one computer-based system was in use. After identification it is noted in the corresponding register. Maintenance of voluminous registers. Computerised Dak Monitoring System In the Ministry of Water Resources. Back-up provision was not available. Windows based Dak Monitoring System The Windows based system has removed the disadvantages of the previous computerised system and new features have also been incorporated for the user benefit. 1. This system of maintaining the daks is referred to as Dak Monitoring System. 2. It maintains all the information about Diary as it is done in the manual procedure. 3. sender information. the type of diary. letter date.Version 1. letter no. It was terminal & text based. Confidential Dak. Maintaining volumes of registers can be done away with. These forwarding information is also maintained in the register. These are generally classified as Dak(ordinary). 2. This system meets the requirements of Higher Level Officers/Section of Ministry of Water Resources. but had the following drawbacks. NIC-WRID Release November 2004 Page 5 of 38 . diary no. INTRODUCTION In Ministry different type of Daks/Letters come to the different Sections. Whenever any Dak/Letter arrives. first it is identified for its type. Drawbacks of the Manual System 1. This system even though could overcome the difficulties of the manual system. Secret Dak and VIP References. Efficient tracking of the daks was not possible.0 Dak Monitoring System 1. It also facilitates the user to create diary for a new born year. to a large extent. A serial number is maintained for each type of Dak/Diary which is referred to as Diary Number. It takes much time. File Movement. In many a cases the Dak is forwarded to some officer or Section and this forwarding occurs many times on a single Dak. The information maintained in diary monitoring are. For each type. Compilation of query on a particular condition becomes difficult. in different combinations. 3. separate sequences of Diary Numbers are maintained. remarks. It becomes a tedious task to find the answer of any query. The system generates reports in pre-defined formats.User Manual . to be put on date. The system facilitates faster searching based on different parameters in the Diary.
Kishore Kumar.0 Dak Monitoring System 1. The user should be familiar with Windows environment.User Manual . the procedure of which is just like saving of an ordinary file in Windows operating system. Sort Descending and Find) on any column.in 2. which has the facility to be updated at the users’ will and wish. The output (data) on this screen can also be seen/print in predefined format. Similarly some of the sender information can be chosen at the time of entry of Dak.only for very vital information. It provides the visualization of data in different format on the screen and for printing purpose. who are involved in monitoring of Daks/Letters details. 1. The system minimizes the limitations of the existing system and can cater to the functional requirements of the officials involved in maintaining the information of DAK. in which anyone can perform the operations (Sort Ascending. A GUI based Query Screen has been designed in which dynamic query can be done on all available fields in database. Shram Shakti Bhawan.nic. TD & HoD Water Resources Informatics Division National Informatics Centre Room No. It also includes some specific queries used for analysis purpose. Audience Concerned officials in the Ministry of Water Resources. The result of these queries is displayed in List View (Row and Column view). 1.3. Rafi Marg.Version 1. which is available in a pre-defined database. whatever is received/sent.1. Purpose of this document This document provides the operational procedure of this software. which is provided by the Ministry. The system has menu driven interfaces. Various validation checks are provided for making a good database as well as for other purpose. Some features are described here. 409. NIC-WRID Release November 2004 Page 6 of 38 .2. New Delhi-1 Ph: 011-23710312 Email: kkumar@hub. PRODUCT FEATURES This single user system facilitates building up a sound database in respect of Dak information. Problem Reporting In case of any problem related to software please contact: Dr. Information like Diary Number and Diary date are automatically provided by the system. Input Screen The input screen has been designed in such a way that the user makes minimum use of the keyboard . which has menu drive interfaces and validation checks in-built. An easy interface is available for data backup. The same can be used for the forwarding purposes too.
Using this option one can search through the whole data or filtered data by choosing the various options displayed in the left portion of the window (which is similar to a Windows Explorer). Span This is a feature for browsing through all the entries in the whole system. without any assistance. HANDLING INSTRUCTIONS The Compact Disc (CD) containing the software should be handled carefully. Backup Dak data being vital. The password for entering in the system should be known to concerned persons only. Query Query has been built around almost all the parameters of the Diary.1. Multiple forwarding of a particular dak can also be done. INSTALLATION INSTRUCTIONS 4. Requirements • • WINDOWS 98/XP/2000 or Higher MS ACCESS 2000 or Higher Release November 2004 Page 7 of 38 NIC-WRID . Information in Span can be sorted in either in ascending or descending order. Diary No. entering remarks and to-be-put-on date and nothing else. Searching feature has also been incorporated. Query conditions give the users the results in minimum time. The system shows the traversal path of any dak. Query results can be easily sorted either in descending or ascending order. and then through the dates in a chosen month. The software should be installed only on that system where it is needed. With this option the user. 3..Version 1. and heat and follow the instructions written on CD. The entries can be browsed starting from Diary type through a particular month. This is a special future wherein any dak can be accessed with bare minimum information about the dak..User Manual . dust. No entry can be removed/deleted. 4. by providing the Diary number and Type. This feature can be utilized when there is a query where no proper key is available. Security The information like the Sender. Diary Date. Searching feature has also been incorporated. which is being retrieved for forwarding. Any entry of dak once entered into the system can be edited only for the purpose of forwarding.0 Dak Monitoring System Retrieval & Forwarding Any dak can be retrieved easily whether it is for forwarding or query. can take regular back-ups of the data. a backup routine has been built into the system. Separate sequences of diary numbers are being maintained for every classification of the daks. and Subject etc. Keep it away from fire. once entered cannot be changed at any point of time. Diary Type.
Installation Procedure APPLICATION: Run the setup program and it will provide different instruction. NIC-WRID Release November 2004 Page 8 of 38 .2.0 Dak Monitoring System 4. Starting the application Start → Programs → Personnel Monitoring System → PMS The system opens up with the following window. 5. If User ID and Password is correct then it proceeds to the following screen. 5.Version 1. Type the User ID and Password then press OK. The main screen of the application appears after the user logs in successfully. OPERATING INSTRUCTIONS Through this software. ODBC CONNECTIVITY: This is used for connecting the database through which the database can be accessed.User Manual . Before running the program two ODBC connectivity having name ‘DSN_DMH’ and ‘DSN_BACKDMH’ should be established on this machine for accessing the database. The user can either choose to close the application or enter again correct user-id and password. After the installation is complete a menu will appear in Start Programs Dak Monitoring System Diary.1. a sound database having the detailed information of dak will be created. which is described in Annexure-A. follow that instructions. Fig-1 This dialog box is used for logging to the Dak Monitoring System. Procedure for storing the information is user friendly. else the login screen remains the same.
These options can be activated either by clicking with the mouse on the options or by pressing ALT-Key along with the underscored character. A screen appears as Fig-3 NIC-WRID Release November 2004 Page 9 of 38 . 5. New Diary Click on Diary in the menu bar.0 Dak Monitoring System Fig-2 The various options are seen in the menu bar.2. For example to activate the Diary option which enables the entry of a new Dak or retrieval the user can either click on Diary or press ALT-D.User Manual .Version 1.
User Manual . Similar is the case with diary date. the Sender’s name & Organization are required to be supplied by the user.. NIC-WRID Release November 2004 Page 10 of 38 . all the values starting with C is displayed from which the user can click and choose the desired value. The user cannot type and can only choose from a list of values. this group can be classified into the following categories. the cursor moves to Diary No. Broadly. At this point if the user types in any character such as C. At this point. the user can use the entry box provided with a small downward directing button.Version 1. Once the Diary type is chosen. Ministry of Water Resources. • Officials o Within the Organization o Outside the Organization • Non-officials • Non-classifiable Suppose this is installed in the office of the Secretary. a screen will appear as follows. and Letter date. which appears when the downward directing button is clicked. The daks are sent by and forwarded to different level of people. The user need not entry the Diary no. Fig-4 For entering Diary Type. because it is self-generated. the following things shall be observed. After keying the letter no. During the entry of a New Diary. the Sender name has to be typed. which are supported by options to choose from.0 Dak Monitoring System Click on New in the menu.
This entry is a mandatory information. the user has the freedom to add an entry. Sender name – name of Secretary / ‘Secretary’ the designation. if the dak is from an Autonomous body or a Trust. consider a dak from a Member of Parliament. Sender name – name of Secretary / ‘Secretary’ the designation.e. it is suggested to key-in the designation i. ‘Secretary’. The user is free to key-in whatever he/she feels. any dak coming from an official or which is being forwarded to can be easily related to a particular Ministry / Organization / Department. Ministry of Power. since the Sender is an official and the dak originates within Ministry. The entry for this dak can be done as follows: NIC-WRID Release November 2004 Page 11 of 38 . For (ex) take the case of a dak come from Secretary. the user can input the information as follows. Ministry of Water Resources. Outside Organization: The daks sent by the Officials is most likely to originate from a Ministry or Organization. In a typical case. since the Sender is an official and the dak originates from a Ministry. in the Sender name. Non-officials There are occasions when daks are received from or forwarded to non-officials. the user shall add an entry like “MP (RS)” or “MP (LS)” in the Designation/Organization List. But they had to be related with some entry of Designation / Organization. the user can input the information as follows. But.User Manual . The user is free to key-in whatever he/she feels. This group is generally not attached with a particular Ministry / Department. the entry can be made as follows: Sender name – name of the Sender / Post held by the Sender in the said Body Designation/Organization – Autonomous Body can be clicked and chosen To quote another case.0 Dak Monitoring System Officials Within Organization: For (ex) take the case of a dak from Additional Secretary.So. To facilitate this one entry ‘Individual’ has been provided along with the System. To accommodate this entry. Designation/Organization – choose ‘Ministry of Power’ from the Designation/Organization List. it is suggested to key-in the name in the Sender name.Version 1. say “Autonomous Body” in the Master List. While entering the information for the dak. Designation/Organization – choose ‘ADDITIONAL SECRETARY’ from the Designation/Organization List. and the user can never delete this entry. But.
A screen will appear as follows NIC-WRID Release November 2004 Page 12 of 38 .User Manual . for smooth functioning of the system. 2.) • Categorization of Persons (ex. the List shall have the following three entries. Close the Add Diary screen. Click the Master List from the main menu 3. • Designations of the different officials within the Organization (according to example all the designations in the Ministry of Water Resources e. the sender is related to one entry ‘Other’ in the Designation/Organization List. if the user doesn’t find the value desired. the following entries may be added to the Designation/Organization List. The entry ‘Myself’ is required for keeping track of the daks. NIH. which cannot be removed by the user. This list shall have all these probabilities. This entry is also a mandatory entry. (ex. which are mandatory.) • Name of the different offices under the Organization as well as other related Organization. Apart from the above.. • Individual • Others • Myself The importance of Individual and Others has been explained already. SECRETARY. well in advance. ADDITIONAL SECRETARY etc. CWC.Version 1.0 Dak Monitoring System Sender Name – Name of the MP Designation/Organization – MP (RS) Non-classifiable For the daks of this kind. While entering the Designation/Organization value. CSMRS. the following steps are to be followed so that the Master List consisting the Designations/Organizations are updated and the same appears in the List. Click the Designation/Organization..g MINISTER. 1. Information entry for a dak of this kind can be made as follows: Sender name – the name of the Sender Designation/Organization – Other For any office. MP (LS)) • Other type of categories according to the Organization’s requirement. Member of Parliament (RS). Ministry of Power. Planning Commission etc. right from recording of the dak in the Diary.
5. Click OK Click again the Diary → New and proceed. Fig-6 4. A screen will appear as follows. Fill in the required information (Change “New Item” to your desired String).0 Dak Monitoring System Fig-5 Click on ADD button in the Designation/Organization screen. Click Refresh 6.User Manual . NIC-WRID Release November 2004 Page 13 of 38 .Version 1.
Diary Date.User Manual . Designation/Organization. Remarks (if any). Sender Address (if any).0 Dak Monitoring System After filling the information about Diary Type. Click on the button RECORD DIARY. for any entry of dak. don’t click REFRESH after saving the entry. Diary No. Letter Date. The screen appears as follows. Now highlight that entry which has to forwarded (in this case [MYSELF]MYSELF) and click on FORWARD. To be Put on Date (if any). NIC-WRID Release November 2004 Page 14 of 38 . and records the same as Myself as the first entry in Forwarding details. Clicking on the Refresh button will clear off all the previously entered values from the screen and will accept the values for new dak. So.e. Myself will be the same. the diary date and the first entry of Forwarded to i. Fig-7 If the dak needs to be forwarded immediately. For entering the details of next dak. Sender Name. Letter No.Version 1. related or equivalent Note/VIP/Note/File details. Acknowledgement date. Clicking the FORWARD button will pop up a screen in which the forwarding details need to be entered. click on the REFRESH button. The ‘Dispatch on’ date may be used in situations where no response is expected/required of the receiver.. The system assumes the first forward to be the section recording the Diary. Clicking the RECORD DIARY button will save the entry. Subject. Clicking REFRESH clears the contents of the current entry.
Version 1.User Manual . NIC-WRID Release November 2004 Page 15 of 38 .0 Dak Monitoring System Fig-8 Fill the information about forwarding. Fig-9 For Complex type of tracking please see ANNEXE-B. After filling the information click on OK button.
5. Fill in the Acknowledgement date.3. Span Click SPAN from Menu bar. The ‘Dispatch on’ date may be used in situations where no response is expected/required of the receiver. Click RECORD DIARY. For Complex type of tracking please see ANNEXE-B..Version 1. gets displayed.4. A screen will appear as follows: NIC-WRID Release November 2004 Page 16 of 38 . Editing information in diary As already mentioned. Fig-10 Choose the Diary type and key in the Diary no. remarks entry and to-be-put-on date only. The information related to this diary no.User Manual . The updated information gets stored. Remarks (if any) or To-be-put-on Date (if any). editing of a dak entry allows amendment to forwarding. The same procedure shall be followed to forward the same dak to another officer/ person. related or equivalent Note/VIP/Note/File details. Click on the Diary → Edit.0 Dak Monitoring System 5.
in accordance with the options chosen in the left portion of the window. To find out the details of a particular dak. Click on the desired date to have a glimpse of the daks recorded on a particular date.Version 1.0 Dak Monitoring System Fig-11 This inner window has two portions. then month and day and so on. Fig-12 NIC-WRID Release November 2004 Page 17 of 38 . Double click on ‘Select All’ in the left portion. This way one can traverse through all the entries in the Dak Monitoring System.User Manual . Left portion shows the hierarchical view of the complete Diary. which collapses to Diary type. double click on the corresponding entry in the right portion of the window. The right portion displays the related information.
User Manual . click on the desired column heading which pops up a menu after which the window appears as shown below. Click on the desired column.Version 1. A screen will appear as Fig-14 NIC-WRID Release November 2004 Page 18 of 38 . To have a column entries in sorted order.0 Dak Monitoring System The listing shown in the right portion can be arranged either in ascending or descending order for any particular column. The user can also search the displayed list for any particular column. From the popping menu click FIND. Fig-13 Now choose SORT ASCENDING or SORT DESCENDING for sorting the information.
To view the result of desired query click on SHOW RESULT button. the entry is highlighted.0 Dak Monitoring System Type the text to be searched for in the Find What box and select the type of searching. Note here. Fig-15 The first entry i. Search On/By enables the user to select the field on which the query is to be made. NIC-WRID Release November 2004 Page 19 of 38 . If any dak satisfying the search condition is found. Third entry accepts the content to be searched for.User Manual .Version 1. Query Query can be made based on approximately all the parameters in the diary. Query searches the whole database. Click QUERY on the menu bar in the main screen. 5. click button Find Next. A screen will appear as follows. any search starts after the highlighted record.e.5. Second entry selects the condition for the search. An example is shown in the following screen.
0 Dak Monitoring System Fig-16 The user can sort the query result in ascending or descending order and also can find a particular record among the displayed entries in the same way as it was in SPAN. Fig-17 NIC-WRID Release November 2004 Page 20 of 38 . Report Click REPORT in the menu bar of the main screen.User Manual .6.C.Version 1. For more refer to ANNEXE. 5.
click on the SHOW REPORT button. In the From & To entries a default date. A small TICK mark is found just on the top left of the date entries. Backup The backup module helps the user to have a regular backup of the entries made to the Dak monitoring system. the chosen date doesn’t hold any relevance.0 Dak Monitoring System (This Option will work only when the required two ODBC defined in ANNEXE-A has been created). the system terminates. it indicates the displayed/chosen date is enabled/activated.7. The user has to start the system all over once again. The report is printed for entries between any two dates.User Manual . This will instruct the system to print all the entries pertaining to the chosen dak type. Clicking on the BACKUP will bring up a screen as follows. The user can choose the directory (by clicking on the downward button in Save in) and name (type the name in the File name box) in which the backup is to be made and then click on SAVE. This is very much helpful to restore the entries in case of a system failure. 5. irrespective of the dates displayed in the From & To columns. If the user chooses the desired dates. The type of Dak has to be chosen from the Type option. For a report for a single day. and if he/she fails to click the TICK mark on the top-left-corner of the date. NIC-WRID Release November 2004 Page 21 of 38 . the valuable entries are lost and there is no way to retrieve the entered information. The system issues the necessary warnings if the user goes wrong somewhere. The user can change these dates by clicking on the down button and choose any desired date or by keying in. Once the backup procedure is over. If the tick mark is present. both the dates need to be the same. If the user wants the report for a particular Dak to contain all the entries from the beginning to the last entry. If the user doesn’t have a regular back. This rule applies both to From & To entries.Version 1. the user can simply remove the TICK marks. generally the current date as defined in the system is displayed. To see the report on the screen.
0 Dak Monitoring System Fig-18 5. Fig-19 NIC-WRID Release November 2004 Page 22 of 38 .8.User Manual .Version 1. The following screen appears. To use a previous year’s database. DB Environment This option enables the user to activate a previous year’s database if need arises and to create Diary for a new year as well as for customizing the system when it is installed the first time. click on the DB ENVIRONMENT from the main screen.
It is mandatory for the user to take backup of the current year’s data (preferably more than one copy). Locate the database and click Open and continue to work with the selected previous year’s database. Using previous year’s diary Click on PREVIOUS YEAR’S. Changes will take place in the chosen database only and the current year’s information is not disturbed.10. and the location of the database. Even if the user has taken a backup. A screen will appears as Fig-20 The user will have to provide the exact database name in which the required data is stored. the user should have this information in advance. Before activating this option. The system helps the user to take the backup if the user has not done the same until entering the creating a diary for New Year option.User Manual . the system creates one another backup as a safety measure. The creation process is secured by a privilege id and password. the system asks a series of questions. NIC-WRID Release November 2004 Page 23 of 38 . Finally a diary for the New Year gets created.0 Dak Monitoring System 5. and the system gets terminated. the concerned Section name and the year for which the diary needs to be created is input to the system. 5. Creating diary for new year A new diary is created only when a new year is born. The user need to start the system once again. because creation of a New Year Diary erases the current year’s data.9. If the user enters the correct information. During this process.Version 1. Hereafter the diary monitoring system works on the newly created diary.
Since. Take regular backup of the work using BACKUP option. This will help you out in finding out if any entry has been left out. During backups. The system gives a warning message if the user intends to do so. It is suggested that all the relevant Designation/Organization may be entered in advance and the list be given a proper shape. 7.e. Clicking on ADD button in Designation/Organization screen facilitates addition of Designation/Organization. which is already in use by any dak.12. Apart from these the user can keep adding entries at any point of time. The Diary Monitoring System displays the Diary date from the last entry made in the system. to see if the system displays the correct database.0 Dak Monitoring System 5. 5.Version 1. 4. 3. avoid creating backup files in the folder in which the system is installed. 8. Master List This option is used to create a database of all the intended recipients and senders of the daks. It is to be noted that three entries are compulsory. After adding any new designation the user need to click on REFRESH button. Maximum caution to be taken during creation of a new diary for a new year. Do not try to insert dak entries in-between any two dates. If backlog arises. OTHERS and MYSELF and deletion these three is not possible. Any designation. 5. so that the new additions appear in sequence within the window. The REFRESH button is clicked to refresh the screen. dak is a continuous system insertion is not possible. Maintain the Master List properly. It is advised to create Personal Folders and have the backup stored in them. 2. start entering from the least date to the latest date (i. NIC-WRID Release November 2004 Page 24 of 38 .11. Also it is suggested to maintain manually the name of the files and the locations for the backups taken. Always check whether the date shown by the machine is proper.User Manual . 6. Take utmost care during deletion from the Master List. so that frequent additions to the list is not during the Recording of a new diary. from the start of the backlog towards the end). Even though DELETE option is provided. cannot be deleted. Check the Title bar of the application. in sequence. Tips for effective utility of the system 1. so that the entered designation appears in the window. They are INDIVIDUAL. the user is requested to use this option with much care.
NIC-WRID Release November 2004 Page 25 of 38 .0 Dak Monitoring System 6. Select ‘Microsoft Access Driver [*. The following window appears. Two ODBC data source is used in the system. for which proper definition of ODBC connectivity is of paramount importance.mdb]’ from the list.Version 1. Click on the Add button. Fig-21 The window may or may not have entries as shown in the figure above. Now click on the System DSN tab (In first time DSN_DMH & DSN_BACKDMH will not appear). and click on Finish button. ANNEXURE-A ODBC CONNECTIVITY ODBC connectivity is a feature. the names of which are DSN_DMH & DSN_BACKDMH Creating the Connectivity Start → Settings → Control Panel → ODBC Data Sources (32 bit) Double clicking on ODBC Data Sources (32 bit) will pop a window as follows. then all the modules of the system will work properly excepting the Report module.User Manual . which has been used in the system. This connectivity if not set properly.
3. found within the ‘Database’ block. 1.23 Please follow this instruction.mdb’ available in the ‘Install directory’ of the application.Version 1. 2. The user will have to fill in the ‘Data Source Name’ with ‘DSN_DMH’. NIC-WRID Release November 2004 Page 26 of 38 . 4. which is as shown Fig.0 Dak Monitoring System Fig. The system will prompt for the database.User Manual . Choose the ‘dm. Click on Select button.22 A new window appears which asks for the ODBC Access Setup will appear.
Click on the Database found in the ‘System Database’ block.24 Similarly Create DSN for ‘DSN_BACKDMH’ NIC-WRID Release November 2004 Page 27 of 38 .0 Dak Monitoring System 5.Version 1.User Manual . 8. The system will prompt for the ‘System Database’ Choose ‘dmsystem. 7. Fig. Click OK. 6.mdw’ available in the ‘Install directory’ of the application.
Ministry of Power.e.Version 1. This office receives a dak from Secretary. within organization). Fig .0 Dak Monitoring System 7. –26.. The screen will appear as in Fig. NIC-WRID Release November 2004 Page 28 of 38 . ANNEXURE-B COMPLEX TYPE OF FORWARDING: Any type of complex tracking can be done using this system. Highlight this ‘MYSELF’ entry by clicking/selecting it. Assume this system is installed in the Office of Secretary in the Ministry of Water Resources. Key in the entries in the corresponding fields and press Record Diary.User Manual . Case 1: This dak has to be forwarded to three Officers in the Ministry of Water Resources (i. The screen appears as Fig 25..25 A entry ‘[MYSELF]MYSELF’ appears in the Forward/Receipt Box.
can be included. Here forwarding comments if any.Version 1.27 Select ADDITIONAL SECRETARY in Designation/Organization and click OK.User Manual .0 Dak Monitoring System Fig . Fig . NIC-WRID Release November 2004 Page 29 of 38 .26 Click Forward Button and the screen appear as in Fig 27.
0 Dak Monitoring System Fig .28 Again highlight the [MYSELF]MYSELF entry in the Forward/Receipt Box and click Forward button. Click OK Button (Fig 29).29 Now the screen will be appear as in Fig 30. Select COMMISSIONER(ER) from the Designation/Organization. Enter Forwarding comments. NIC-WRID Release November 2004 Page 30 of 38 . Fig .User Manual .Version 1.
User Manual . indicates this entry has some Forwarding Comment. Fig . which means a dak has been forwarded to three officers within the Ministry.0 Dak Monitoring System Fig .30 The text appearing in red color and bolded in Forward/Receipt box. NIC-WRID Release November 2004 Page 31 of 38 .Version 1.for COMMISIONER(PP).31 This shows that all the three forwarding on same level. Similarly repeat for the third forwarding -. The screen will appear as in Fig 31.
The screen appears as Fig 33.33 NIC-WRID Release November 2004 Page 32 of 38 . Fig . The screen appears as Fig 32. Key in the entries in the corresponding fields and press Record Diary.User Manual . Fig .0 Dak Monitoring System Case 2: The dak has been forwarded to ADDITIONAL SECRETARY in the Ministry of Water Resources(within organization). but it is realized later that it should have been forwarded to (or you forward it by mistake) COMMISSONER (PP).32 Highlight [MYSELF]MYSELF and Click Forward Button.Version 1.
Fig . Between any two forwarding ‘[MYSELF]MYSELF’ entry has to appear. Forward entries cannot be deleted and also daks can’t be forwarded immediately. Fig – 35 NIC-WRID Release November 2004 Page 33 of 38 . Therefore.User Manual .34 Now it is realized that the dak should have been COMMISSIONER(PP) and not to ADDITIONAL SECRETARY. forwarded to Now the dak has to be forwarded COMMISSIONER(PP). which is mandatory.0 Dak Monitoring System Select ADDTIONAL SECRETARY in Designation/Organization and Press OK Button. highlight ADDITIONAL SECRETARY and click Forward.Version 1. The screen appears as Fig 35.
0 Dak Monitoring System Select MYSELF entry in Designation/Organization and press OK. Fig .36 Now highlight ‘[MYSELF]MYSELF’ and click Forward Button.User Manual . Screen appears as in Fig 37. some entry to indicate so that the earlier forwarding has been done by mistake.Version 1. Fig – 37 NIC-WRID Release November 2004 Page 34 of 38 . Also input in the Forward comment.
0 Dak Monitoring System Select COMMISSIONER(PP) and press OK button. Fig . The screen appears as Fig 38.User Manual .Version 1.38 NIC-WRID Release November 2004 Page 35 of 38 .
Choose ‘Forwarded Desig. The query result will include all the dak entries which had been forwarded to ADDITIONAL SECRETARY at any point of time and at any level.Version 1./Org’ and ‘ADDITIONAL SECRETARY’.31 and Fig – 38 will appear for this case. Case 2: Query on daks remaining in the office of Additional Secretary.User Manual . The entries shown in shown in Fig . NIC-WRID Release November 2004 Page 36 of 38 . Fig -39 Click Show Result. The screen appears as shows in Fig – 40. ANNEXURE-C DIFFERENCES BETWEEN FORWARDED TO AND PENDING WITH QUERIES: Case 1: Query on daks forwarded to Additional Secretary. The screen appears as shows in Fig – 39.0 Dak Monitoring System 8. Choose ‘Pending With’ and ‘ADDITIONAL SECRETARY’.
On this screen there is a small button by which you can take out the printing of Query.Version 1. NIC-WRID Release November 2004 Page 37 of 38 . The difference between these two queries is the former one searches for the forward entry throughout the forwarded details whereas the later query searches the forward entry to appear at the last level.User Manual .40 The query result will contain only the dak entries which appear in Fig – 31.0 Dak Monitoring System Fig.
0 Dak Monitoring System SAMPLE REPORT NIC-WRID Release November 2004 Page 38 of 38 .Version 1.User Manual .