Question - : Describe the methods of purchasing.

Answer: Purchase through tender system: Tender system us adopted to procure materials at the most competitive rates and to eliminate chances of undue favor to any supplier. Three kinds of tenders are in vogue. Open tender, limited tender and single tender. 1. Open tender: Under this system all known and possible sources for the supply of a particular material are made aware of the requirements and allowed to quote. To this end, one of the following methods are adopted. Giving an advertisement in at least four daily newspapers of which two are Bangla and rest are English language newspaper of all Bangladesh repute and interest is also an another media. According to the public procurement rules, open tender has to be invited when the price of tender is tk. 5,000 or more. Limited tender: In limited tender, only the most likely suitable sources are addressed. To bring in adequate competition, it is necessary that at least five sources are addressed. Where number of available sources of supply is less than five numbers of suppliers to be addressed may reduced at the description of the General Manager where available, evaluated vender lists maintained by the organization will be used: in other cases, the suppliers to be addressed will be decided based on past experience. According to the Public procurement rules, limited tender has to be invited when the price of tender is less than tk. 5,000 but not less than tk.100. Single Tender: Where purchase are made by contacting only a single source either on the ground that it is of a proprietary nature or because of urgency or an account of standardization, it is called single tender. According to the Public procurement rules, limited tender has to be invited when the price of tender is less than tk.100.

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Question- : Prepare a tender notice for advertisement in the daily newspaper. Answer: Pabna Calico Cotton Mills Limited, Jalalpur, Pabna. Date: 01.02.2012 Invitation of Tender for purchasing 25,000 bales cotton. Sealed tenders are hereby invited by Pabna Calico Cotton Mills Limited from Banafide suppliers having at least 5-years experience on basis as per terms and conditions stated below: 1. Source of fund: Own source 2. Tender no: Date and particulars Sl. No Tender No & Date

Last date & time for Last date & time for Date & time for selling of tender submission of tender opening of documents tender 01 PCC ML/2012/c-100 25000 bales 08-03-2012 10-03-2012 10-03-2012 01-02-12 At 4.00 pm At 12.00 hrs At 12.30hrs 3. Time for shipment: As specified in the tender documents. 4. Eligibility of tenders: Banafide Suppliers having at least 5 years experience. 5. Name and address of the office for selling tenders documents: Manager (purchase), Calico Cotton Mills limited, Jalalpur, Pabna. 6. Name and address of the office for receiving tenders: Assistant Manager, Calico Cotton Mills limited, Jalalpur, Pabna. 7. Name and address of the office for opening tenders: Manager (Administration) Calico Cotton Mills limited, Jalalpur, Pabna. 8. Cost of tender document: Tk. 6000/= (six thousand) per set (non refundable). 9. Amount of tender security: Tk. 1, 25,000/= (one hundred twenty five thousand) only. 10. Special instruction: a) Calico Cotton Mills Limited reserves the right to accept or reject any or all tenders without assigning any reason thereof. b) All other terms and conditions shall be applicable as per tender documents. 11. Tender notice will be published in PCC ML website: www.ccml.gov.bd.com MR. X Manager (Purchase) Pabna Calico Cotton Mills Ltd. Pabna.

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