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Construction Management / Construction Supervision (CM/CS)
The Great Socialist People’s Libyan Arab Jamahiriya Housing and Infrastructure Board (HIB) Program Management Department (PMD) Revision No. 00 Thursday, May 22, 2008
Construction Management / Construction Supervision (CM/CS)
Housing & Infrastructure Board Great Socialist People’s Libyan Arab Jamahiriya Tajura, State of Libya
Tareq Ben Amer
Table 1: Revision Tracking Revision No.: Description Date
TABLE OF CONTENTS
1.0 1.1 1.2 1.3 1.4 2.0 2.1 2.2 2.3 3.0 3.1 3.2 3.3 4.0 4.1 4.2 4.3 5.0 5.1 5.2 5.3 6.0 6.1 6.2 7.0 7.1 7.2 7.3 7.4 8.0 9.0 10.0 10.1 10.2 10.3 10.4 10.5 FOREWORD ..........................................................................................................4 LIMITATIONS .........................................................................................................4 PROCEDURES.......................................................................................................4 MANUAL AS A GUIDE............................................................................................4 DEFINITIONS .........................................................................................................5 PROGRAM MANAGER DUTIES, RESPONSIBILITIES, AND AUTHORITY WITH RESPECT TO CM/CS CONSULTANTS .............................................................. 12 GENERAL............................................................................................................. 12 DUTIES AND RESPONSIBILITIES....................................................................... 12 AUTHORITY ......................................................................................................... 12 CM/CS DUTIES, RESPONSIBILITIES, AND AUTHORITY ................................. 13 GENERAL............................................................................................................. 13 DUTIES AND RESPONSIBILITIES....................................................................... 13 AUTHORITY ......................................................................................................... 13 PROJECT MANAGEMENT PLAN ....................................................................... 14 GENERAL............................................................................................................. 14 SUBMITTAL .......................................................................................................... 14 DESCRIPTION ..................................................................................................... 14 CONSTRUCTION MANAGEMENT AND CONSTRUCTION SUPERVISION (DESIGN REVIEW) .............................................................................................. 16 GENERAL............................................................................................................. 16 CONSTRUCTION SUPERVISION – DESIGN REVIEW ....................................... 16 CONSTRUCTION MANAGEMENT....................................................................... 16 PUBLIC RELATIONS .......................................................................................... 18 CM/CS RELATIONSHIP WITH THE CONTRACTOR ........................................... 18 VISITORS TO THE PROJECT.............................................................................. 18 DOCUMENTS AND CORRESPONDENCE ......................................................... 19 GENERAL............................................................................................................. 19 DOCUMENT CONTROL AND FILE SYSTEM ...................................................... 19 ADMINISTRATIVE FORMS PROCEDURES ........................................................ 19 CODING OF DOCUMENTS AND CORRESPONDENCE ..................................... 19 E-MAIL ................................................................................................................. 21 TELEPHONE CONVERSATION RECORDS ....................................................... 22 WORK RECORDS AND REPORTS .................................................................... 23 DESIGN REVIEW RECORDS AND REPORTS .................................................... 23 FIELD RECORDS AND REPORTS ...................................................................... 23 MONTHLY REPORTS .......................................................................................... 23 WORK BREAKDOWN STRUCTURE (WBS) ........................................................ 24 SURVEY NOTES .................................................................................................. 24 ii
10.6 10.7 10.8 10.9 11.0 12.0 12.1 12.2 12.3 12.4 12.5 12.6 12.7 12.8 12.9
CONSTRUCTION DIARIES .................................................................................. 24 DAILY REPORTS ................................................................................................. 24 PHOTOGRAPHS .................................................................................................. 25 COMPLETED PROJECT RECORD DOCUMENTS, REPORTS, AND ITEMS ..... 27 QUALITY ............................................................................................................. 28 CONTRACT ADMINISTRATION ......................................................................... 29 GENERAL............................................................................................................. 29 NOTICE TO PROCEED ........................................................................................ 29 PRECONSTRUCTION CONFERENCE ................................................................ 29 MATERIALS AND EQUIPMENT INSPECTION .................................................... 30 PROGRESS ESTIMATES .................................................................................... 31 SCHEDULE AND REPORTING ............................................................................ 31 SUBMITTALS ....................................................................................................... 35 MATERIALS AND EQUIPMENT TESTS AND TEST RECORDS ......................... 35 DELAYS................................................................................................................ 37
12.10 DELAYS DUE TO CONTRACTOR’S ACTIONS ................................................... 37 12.11 MODIFICATION ORDERS.................................................................................... 37 12.12 CLAIMS ................................................................................................................ 39 12.13 CONTRACT INTERPRETATIONS ........................................................................ 40 12.14 SUBSTANTIAL AND FINAL INSPECTION ........................................................... 40 12.15 CM/CS SURVEY PARTIES .................................................................................. 41 12.16 CORRESPONDENCE AUTHORITY ..................................................................... 41 12.17 COMPUTATIONS ................................................................................................. 41 12.18 RECORD DRAWINGS .......................................................................................... 41 13.0 13.1 13.2 SAFETY PROGRAM RESPONSIBILITIES .......................................................... 42 RESPONSIBILITIES: ............................................................................................ 42 ACCIDENT REPORTS ......................................................................................... 43
Appendices APPENDIX A - Standard Design Phase Forms ...................................................................... 44 APPENDIX B - Standard Construction Phase Forms ............................................................. 44 APPENDIX C - (HIB/PMD) Construction Document Control File Codes ................................ 44
The purpose of this Manual is to provide general guidance on the basic duties and responsibilities of the Construction Management and Construction Supervision Consultant (CM/CS) to The Great Socialist People’s Libyan Arab Jamahiriya Housing and Infrastructure Board (HIB) and HIB Program Management Department (PMD). This Manual also provides general guidance for the use and implementation of HIB/PMD standard design and construction forms as well as general guidance for implementing various HIB/PMD standard project control systems. 1.1 LIMITATIONS
This Manual provides certain clarifications of HIB/PMD performance expectations of the CM/CS and summarizes certain aspects of the CM/CS Agreement. This Manual is not designed to review or summarize all of the terms, conditions, or requirements of the Agreement, and the CM/CS is solely responsible for reviewing, understanding, and following all of the terms, conditions, and requirements of its Agreement with HIB. In the event that the CM/CS has a question regarding any issue with respect to this Manual or to coordination of the Manual with the Agreement or as to precedence, the CM/CS has the affirmative duty of raising such issues or questions with the PMD. In all cases, the Agreement shall control and take precedence over the general guidelines noted in this Manual. For the reasons noted above, this Manual does not alter, amend, or supersede any of the terms, conditions, or requirements of the Agreement. Neither statements nor omissions in this Manual shall affect or alter the CM/CS’s obligation to fulfill all of the requirements of the Agreement in the time and manner set forth therein. Throughout this Manual there are references and reference lists provided to assist in locating certain provisions of the Agreement. These lists are not represented as being all inclusive or exclusive but rather such lists shall be used as a reference point for further review of the Agreement. 1.2 PROCEDURES
The CM/CS’s administrative duties are as outlined in the Agreement. Many of these duties are further defined in this Manual. This Manual outlines and summarizes selected administrative procedures, and provides details for their implementation. Additional procedures may also be issued during the Agreement, as determined appropriate by HIB/PMD. Also, certain procedures, forms, and responsibilities may be further developed as part of HIB/PMD Quality Assurance Program as well as other required submittals. 1.3 MANUAL AS A GUIDE
This Manual is intended as a general guide for the CM/CS to facilitate: (1) (2) (3) (4) (5) Cooperation between the CM/CS and the Project participants Understanding the need for accurate documentation of the Project Communication protocol and procedures Understanding of Agreement administrative procedures Understanding of responsibilities and authorities
This Manual, along with the referenced procedures and forms herein, provides the CM/CS with guidelines to allow for a greater level of efficiency in the execution of the Work.
5 . Claim A formal demand for compensation in accordance with provisions of the Contract Documents filed by a Contractor or HIB/PMD with the party with whom they are under Contract. Appendix D (Letter of Award) and Appendix E (Work Order Procedure) of the executed contract between the CM/CS and HIB. Specifications. consistency. and completeness of the Contract Documents. bidding. completeness. the Agreement executed by the Contractor. Letter of Acceptance. Agreement Comprises the General Conditions and Particular Conditions together with Appendix A (Scope of Services). Approved Changes (Modifications) Are defined as changes (modifications) in the Contract Documents that have been subjected to an agreed upon change approval process and have been approved in writing by the party contractually empowered to approve such changes. Tender. and administering the Contract Documents in order to achieve overall project objectives. this includes evaluating the Contract Documents to assess the ease of interpreting. and any addenda updated to reflect the agreement between the Owner and Contractor(s). Construction Management and Construction Supervision Consultant (CM/CS) The party (consultant) which executed the Construction Management and Construction Supervision Agreement (contract) with HIB for the Project. consistency. Bill of Quantities Sovereign unit rates established by law for given units of work. physical or otherwise. As-Built Drawings The set of approved Contract Drawings maintained on-site by the CM/CS separately from the Contractor’s as-built set to reflect the Works as actually installed. Constructability Review The process of evaluating the Construction Documents for clarity. Appendix B (Personnel.1. Drawings. Constructability The ease with which a project can be built.4 DEFINITIONS Administration The function of implementing the terms and conditions of an Agreement/Contract. based upon the clarity. based upon established systems. Bill of Quantities. that materially alter the conditions or circumstances on which the Contract Documents and tender were based. See Modification Order. and ease of construction to achieve overall project objectives. Changed Conditions Conditions or circumstances. and procedures. Construction Contract Documents (Contract Documents) The documents which provide the basis for the Contract entered into between parties. Facilities and Services of Others to be provide by the Owner) Appendix C (Remuneration and Payment). Equipment. They typically include the General and Particular Conditions (Part I and II). policies.
The Estimate to Complete (ETC) is prepared at a specific point in time and is valid only at that point in time. Fast Track The process of dividing the design of a project into phases in such a manner as to permit construction to start before the entire design phase is complete. showing unique or discrete activities. and survey documentation. Fast Track results in the overlapping of the construction phase with the design phase. The Contractor may employ the services of professional consultants. Contract A written legal document or documents entered into by two or more parties which are enforceable by law i.. detailed drawings. CM/CS Agreement and Construction Contract Documents. The critical path is the longest sequence of activities in a network which establishes the minimum length of time necessary to complete the Project. Day The period of time between any one midnight and the next. Estimate to Complete An estimate of the remaining time and costs to be incurred for the completion of a project. Other duties may include transmittal and receipt of project documents and duties as assigned by the CM/CS. subcontractors. Contractor (Construction Contractor) A company or group of companies that has executed a contract with HIB to provide services and perform the Work described in the Contract Documents. but is not limited to. duration of each activity.Construction Schedule A graphic.e. Specifications. calculations. Design Documentation Includes. geometry. Arrow Diagramming Method (ADM) and Precedence Diagramming Method (PDM) are both common techniques used in CPM scheduling. and suppliers in order to complete the Work. and depicting the interrelationship of the activities required to complete the Project. engineering reports. tabular. and dimension of the elements of the Works. and interfaces with other HIB/PMD Program Contracts. Drawings may also include various installation requirements. or narrative representation or depiction of the time of construction of the Project. and relationships among activities and their sequence. Document Controller The CM/CS representative responsible for verifying document codes and maintaining project logs. Critical Path Method (CPM) A management technique used to plan and control a project which combines all relevant information into a single plan defining the sequence and duration of operations. geotechnical investigations. 6 . restraints or constraints impacting activities. Drawings Are defined as the graphic representation showing the relationships. A complex schedule will include but will not be limited to project milestone dates.
encumbrance. Guarantee A legally enforceable assurance of satisfactory performance. Pursuant to Substantial Completion acceptance. Approval of PMD required. Lien A claim. or charge against or an interest in property to secure payment of a debt or performance of an obligation. A field order represents a minor change not involving a change in Contract price or time. Liquidated Damages (Delay Fine) A defined amount of money. obligations such as providing temporary works. could reasonably be expected to cause death or serious physical harm immediately or before the imminence of such danger can be eliminated. Final Completion (Final Receipt) The date. Guarantee period(s) shall commence on the date of Contractor’s written request for Substantial Completion. Final Completion acceptance may end the warranty period. Long-Lead Item The identification given to material and/or equipment having an extended delivery time which may impact the actual completion of elements of the Project. General Conditions include. but are not limited to. or quantity of products or work during a specific period of time stated and included in the Contract in the event the product or works fails to perform as intended. quality. The Final Completion Inspection is performed to ascertain the completion of the Works. Final Completion will impact warranty periods. Final Completion acceptance must occur prior to the end of the warranty period. when the Substantially Completed Works of the Contractor are found to have been fully completed and executed safely and in accordance with the Contract Documents. if it exists. submission of Certificate of Insurance and/or bonding. All float is to be used at the discretion of HIB/PMD. which the Contractor agrees to pay the Owner for delay in completing the Works in accordance with the Contract Documents. provision of and/or outfitting of field offices.Field Order A written order issued at the site by HIB/PMD or CM/CS to clarify and/or require the Contractor to perform Works. It is measured by comparing the early and late dates on a start and finish basis. General Conditions A section of general clauses in the Contract Specifications that establish how the Project is to be administered. usually set on a per-day basis. Float The contingency time that exists on a schedule of activities. Force Majeure Reference CM/CS Agreement and Construction Contract Documents. certified by the CM/CS and approved in writing by HIB/PMD. Long-Lead items may be considered for early procurement and purchase. Imminent Danger Any condition or practice in the place of employment which. 7 .
identifies the change in price and time. Claims. Modification Order A written agreement or directive between contracted parties which represents an addition. Partial Substantial Completion (Primary Receipt) The date. 8 . Partial Substantial Completion is a date which starts a stipulated Guarantee or Warranty on a portion of the Work. shall be well defined and discrete portions of the overall Project Works. even though all Works are not completed. which would be classified as an other-than-serious violation of applicable local regulations and standards. but not limited to.Long-Lead Time The time interval between purchase and delivery of long-lead items. Modifications. Correspondence. Contract Documents. Particular Conditions The specific contractual requirements of select General Condition clauses as defined in Particular Conditions of the CM/CS Agreement. Milestone The date on which a significant or critical activity or series of activities must start and/or finish. according to the Gregorian calendar. Reports. E-mails. Non-Conforming Works Works that do not meet the requirements of the Contract Documents. Submittals of any kind. describes the nature (scope) of the Works involved. deletion. A schedule may include more than one milestone. Portions of the Works for which Substantial Completion is considered. Month The period of one month. Owner The Great Socialist Libyan Arab Jamahiriya Housing and Infrastructure Board (HIB). Notice to Proceed A formal written document and/or point in the project’s life cycle authorizing an organization to commence work under its contract. or revision to the Contract Documents. and Logs. Other-Than-Serious Hazard Any condition or practice. Permanent Record Documents (Files) Any Document utilized in the execution of the Works including. Plans See Drawings. The issuance of the Notice to Proceed typically marks the end of a procurement phase and the start of the project schedule calendar. certified by the CM/CS that a Contractor has reached that stage of completion when the Owner accepts use of a portion of the Works for its intended purposes. and includes the justification for the suggested change.
Punch List (Minutes of the Inspection) A list made near the completion of the Works (or portion thereof) indicating minor items of work that remain unfinished. The Progress Payments are paid periodically by HIB/PMD upon verification and recommendation of the CM/CS. Project Management Plan (PMP) A written document prepared by the CM/CS. Program Management Department The Housing and Infrastructure Board’s (HIB’s) Program Management Department (PMD) having responsibility for representing the client. 9 . which defines the basis and procedures for implementing and managing the Project. Informal Punch Lists may be jointly or individually prepared by the Contractor and the CM/CS as the Project nears completion and prior to Substantial Completion Inspection. Program Manager HIB/PMD designated representative having responsibility for managing and administering HIB’s Contracts. or are yet to be performed by the Contractor prior to completing the terms of the Contract. Quality Assurance The application of planned and systematic methods to verify that quality procedures are being effectively implemented. Progress Meeting A meeting dedicated to reviewing the advancement of any phase of project delivery by the various project members. Quality The degree to which the Project and its components satisfy an acceptable industry standard of care.Preliminary Works Design and site preparation activities of the Contractor performed prior to construction of the permanent Works. Progress Payment Partial payment of the Contract amount for portions of the Works that have been accomplished. coding system for project information. determined by measuring conformity of the Project to the Plans. Project Information Instruction Document A document provided by PMD to the CM/CS at the start of a project containing the peoject information management procedures (correspondence and documents). do not meet quality or quantity requirements as specified. as well as the requirements of the Contract Documents. information about the HIB/PMD-supplied electronic document management system. Project The project named in the Particular Conditions for which the Services are to be provided. A formal Punch List will be developed during the Substantial Completion Inspection. and applicable standards. Specifications.
but is not imminent. including persons. systems. where each line item consists of a description of a unique and/or discrete portion of work and a related cost and the sum of the lines of the Contract equals the total Contract price or lump sum fee. Request for Modification Proposal A written delineation and/or narrative issued by the CM/CS to the Contractor that describes a proposed modification to the Contract Documents for purposes of establishing cost and time impacts.Quality Control The continuous review. and testing of project components. materials. Serious Hazard Any condition of practice. Scope Modification Modifications that expand or reduce the requirements of the CM/CS Agreement or Contract during any phase of project delivery. Specifications. a serious hazard is one. certification. A Schedule Data Date is identified and graphically indicated on the updated schedule. and other qualitative information pertaining to the Works. based upon the Contract Documents. ordinances. equipment. documents. and workmanship to determine whether or not such components conform to the Plans. and applicable standards. method of measurement and payment. Specifications The detailed written general clauses. Services The CM/CS Works performed in accordance with Appendix A of its contract with HIB/PMD. which could be classified as a serious violation of applicable local regulations or standards. required workmanship. techniques. based upon criteria contained in the current laws. Schedule of Values A list of basic Contract segments in both labor and material. Record Drawings The set of final Contract Drawings incorporating the additions and changes reflected in the AsBuilt Drawings to reflect actual constructed Works. Shop Drawings Drawings and supporting calculations typically prepared by the Contractor. descriptions of materials. Generally. which could cause serious physical harm or death. Scope The identification of all requirements of a project or Contract as described in the respective Contract Documents. Schedule Data Date The point in time when a schedule update is performed or executed. and/or regulations. inspection. and provided in sufficient detail that indicates how the Contractor will construct the Contract Work in a manner that is consistent with the design intent and the Contract Documents. Schedule of Values is generally used to establish and determine progress payments to the Contractor. systems. 10 .
Supervisor Construction Manager (SCM) The CM/CS representative who has overall responsibility for executing the CM/CS’s Scope as defined herein and the management and performance of the consultant’s personnel and its Subcontractors or Subconsultants. Warranty Assurance by a party that it will assume stipulated responsibility for its own work. materials. Warranty Period duration(s) shall be as stipulated in the Contract. Substantial Completion (Primary Receipt) The date. warranty period(s) shall commence on the date of Contractor’s written request for Substantial Completion. and materials as required by the Contract Documents. Substantial Completion acceptance is required to establish the start of a stipulated Guarantee or Warranty. and equipment required for achievement of the Project. Projects may include Partial Substantial Completions. material. samples. Warranty of the Contract does not prejudice any warranty stipulated in Libyan Civil Law. Supplementary General Conditions Additions and/or modifications to the General Conditions which are part of the bid documents and/or Contract Documents. even though all Works may not yet be completed. or services of any tier. Supervisor Resident Engineer (SRE) The on-site representative of the SCM who has overall responsibility for executing the construction inspection supervision and the management of any and all inspection personnel assigned to the Project. Subconsultant The CM/CS’s sub-consultants or suppliers of any tier providing services pursuant to the CM/CS’s performance of Services. 11 . Testing The application of specific procedures to determine if work has been completed in the prescribed manner and at the required levels of workmanship. who has a Contract with the Contractor to perform work. Pursuant to Substantial Completion acceptance.Subcontractor A company providing labor. Submittals Transmittals of information. Works The permanent work to be executed including labor. certified by the CM/CS that a Contractor has reached that stage of completion when the Owner accepts use of the Works for its intended purposes.
Conduct annual assessment of the performance of all CM/CSs and present formal findings to HIB. Establish and manage the budget and cost control program for the overall HIB Capital Program and regularly provide budget and cost reports to HIB. (2) (3) 12 . as the HIB/PMD designated representative. Consolidate Monthly Progress reports from CM/CS and reporting to HIB. Establish and maintain HIB standards for Quality Assurance and Control for all Projects and Programs and provide copies of such to HIB. RESPONSIBILITIES. Review and recommend modification orders for CM/CS Agreement.0 PROGRAM MANAGER DUTIES. The Program Manager has the authority to: (1) Evaluate and provide recommendations to HIB for all Contract Additions/Amendments as proposed by CM/CSs. has responsibility for managing and administering HIB’s Contracts. Manage the CM/CS selection/procurement process. Administer Contracts for all CM/CS consultants on behalf of HIB.3 AUTHORITY Authorities shall be as denoted in the Program Manager’s Contract. The Program Manager’s Duties and Responsibilities include: (1) (2) (3) (4) Establish standards of performance for all CM/CSs. 2.1 The Program Manager.2 DUTIES AND RESPONSIBILITIES Duties and Responsibilities shall be as denoted in the Program Manager’s Contract. (5) (6) (7) (8) (9) 2. AND AUTHORITY WITH RESPECT TO CM/CS CONSULTANTS GENERAL 2. Establish standard for Contracts for CM/CS.2. Oversee and assess the performance of the CM/CSs and associated HIB Capital Program. Establish a document and data management system for use with HIB’s Capital Program.
The CM/CS never has the authority to: (1) (2) (3) (4) (5) (6) Waive or modify Contract provisions Make changes which are not within the scope of the Contract Make design changes.3 AUTHORITY Authorities shall be as denoted in the CM/CS Agreement. acceptable to HIB/PMD. AND AUTHORITY GENERAL The CM/CS shall provide additional personnel. 3. means or methods Assume responsibility for Contractor’s job-site safety Stop the work without a written directive from HIB/PMD unless an imminent danger or an IDLH (Immediately Dangerous to Life and Health) condition is identified. unless authorized by HIB/PMD Dictate or supervise the Contractor’s operations.2 DUTIES AND RESPONSIBILITIES Duties and Responsibilities shall be as denoted in the CM/CS’s Agreement. as required to meet the obligations of its Agreement and the Construction Documents.3. RESPONSIBILITIES. 3. 13 .1 CM/CS DUTIES.0 3.
2 SUBMITTAL Within 21-calendar days of the commencement of the Preliminary Works. and meets all established project quality standards. Contractor. When subsequent HIB/PMD processes are issued and distributed.Project Level Safety Management Reporting 14 . the PMP shall address the following for design and construction: (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15) (16) (17) Project Summary Scope Description Contract Information (Project Number. 4. At a minimum. the CM/CS shall prepare and submit a completed PMP to HIB/PMD for review and comment. and inspect the Project. 4.4. on budget. Critical Dates) Project Organizational Structure(s) Project Participants Project Participant Roles and Responsibilities Contact Information (HIB/PMD.0 4.1 PROJECT MANAGEMENT PLAN GENERAL The CM/CS shall prepare and submit a written Project Management Plan (PMP) that describes how the CM/CS will accomplish its contractual obligations. Location. administer. unless otherwise approved by HIB/PMD.3 DESCRIPTION The PMP shall provide the reader with an understanding for how the CM/CS will manage. Subcontractors) Scheduling and Milestones Budget and Cost Control Resource Management Modification Control Process Project Constraints and Resolution Quality Control Risk Management Coordination and Communication (Internal and External) Document Control and EDMS Administration . With HIB/PMD’s written approval. The PMP shall also demonstrate to HIB/PMD that the CM/CS has a clear understanding of the Project. CM/CS. and outline the CM/CS’s approach to ensuring the Project is completed on time. The CM/CS’s PMP shall incorporate the HIB/PMD processes/systems described within this Manual. CM/CS’s processes may be utilized where no HIB/PMD processes/systems currently exist. they shall be included into the PMP. HIB/PMD processes/ systems.
on similar projects which will provide benefit to HIB/PMD and the Project). 15 . additional processes/practices (CM/CS processes/practices used elsewhere.(18) With HIB/PMD’s written approval.
compare its financial performance to the approved project budget. Administration. Technical Specifications.3 CONSTRUCTION MANAGEMENT The CM/CS shall perform professional Construction Management. administration. Modification Orders. including but not limited to any Contract Amendments. Further general functions to be performed by the CM/CS include: (1) Report to HIB/PMD as required in its Agreement with HIB/PMD on all matters necessary to achieve design acceptance. The CM/CS shall cause the resolution with the Contractor of HIB/PMD comments on received Contract Documents (2) (3) 5. The CM/CS is responsible for final approval of the Contractor’s Construction Documents which set forth detailed Drawings and written Specifications describing the requirements for construction of the Works.1 The CM/CS shall be familiar with the content of the Contract between HIB/PMD and the Contractor(s). Ensure design and construction documents meet the requirements of HIB and that the Contractor has obtained all required approvals and permits necessary for the Project. such services shall be in accordance with the CM/CS’s Agreement including but not limited to: (1) (2) (3) (4) Administering the Construction Contract Working to achieve timely completion Providing required assistance to HIB/PMD Processing of Contract Document submittals including but not limited to Shop Drawing submittals (a) (b) RFI Modification orders 16 . and Inspection for each Project.2 CONSTRUCTION SUPERVISION – DESIGN REVIEW The CM/CS shall perform design reviews to ensure the Contractor’s completed design of the Project meets HIB/PMD’s requirements. construction management.5. and Requests for Information (RFIs). The CM/CS shall monitor the design schedule and progress of the Contractor’s and shall provide input to the Contractor to ensure that the design activities are planned in an orderly manner and completed on schedule. Arrange for qualified office and field personnel subject to HIB or HIB/PMD approval. Addenda. In general. Administration. and inspection standards and practices. (2) (3) (4) 5. Drawings. and provide a written report of status to HIB/PMD monthly.0 CONSTRUCTION MANAGEMENT AND CONSTRUCTION SUPERVISION (DESIGN REVIEW) GENERAL 5. as appropriate. Execute duties and responsibilities as set forth in its Agreement with HIB/PMD. (1) CM/CS shall monitor technical quality and progress of the project design.
(c) (d) (e) (f) Claims Contractor monthly payment requests Construction schedules Technical. on-site inspection of the materials. 17 . and equipment Field and laboratory testing (g) (5) (6) Monthly Reports to HIB/PMD Workmanship and methods used by the Contractor to verify that the Works is constructed in compliance with the Construction Documents and according to generally accepted industry standards and construction practices. structures.
Requirements of the Contract shall be discussed with the Contractor or his authorized representative and not with Contractor’s Subcontractors. 18 . staff of HIB and HIB/PMD.6. The CM/CS shall cooperate with the Contractor in executing the Works so that the interests of HIB. principals. or other media shall be directed to the Project’s HIB/PMD representative for further assistance. and the general public are served. All information pertaining to the Project shall be as provided by HIB/PMD. and news media people and/or photographers. CM/CS shall maintain the registry onsite.1 PUBLIC RELATIONS CM/CS RELATIONSHIP WITH THE CONTRACTOR CM/CS relationships with the Contractor shall be courteous. 6. Visitors may include government officials.0 6. The CM/CS and CM/CS’s Subcontractor personnel are not to engage media visitors except to ascertain their identity and direct them to the appropriate HIB/PMD representative as identified in the PMP. HIB/PMD. and professional. Visitors to the Project by print. film. radio.2 VISITORS TO THE PROJECT Visitors may be expected on a project at any time. dignified. members of the government. some on short notice. Visitors shall sign a visitors’ registry and record their identities. It is the CM/CS’s responsibility to check their authority and to see that they are properly received and their business expedited.
and contained in the electronic document management system software. The Project Information Instruction Document includes the coding system for project information. unlimited ongoing help and support. and Chronological Number (fields) to the Document. Project mail must be sent via the electronic document management system. the e-mail is to be filed in the electronic document management system and printed and filed and shall become part of the Project Permanent Record. The procedures are contained in the Project Information Instruction Document together with the relevant approval procedures for changes to the system and the roles and responsibilities required in connection with project information management. 7.3 ADMINISTRATIVE FORMS PROCEDURES Standard HIB/PMD forms shall be utilized on this project.1 DOCUMENTS AND CORRESPONDENCE GENERAL HIB/PMD provided internet-based electronic document management system software shall be utilized by the CM/CS for all project correspondence and document control. The electronic document management system must be used and shall be kept current for HIB/PMD review. Project Permanent Record (exception to the requirement to print are project mail originating in the electronic document management system).7. If email is receiving from a third party. The forms shall not be modified in anyway without prior HIB/PMD approval. HIB/PMD requirements state that documents which originate internally are to be coded by the document’s author applying the project information management procedures from the Project Information Instruction Document. The forms will be contained in the electronic document management system and referenced in the Project Information Instruction Document. a Project Information Instruction Document. documents shall be unambiguously identified through an appropriate coding system.. Permanent record files shall be forwarded using the EDMS to HIB/PMD’s representative within 90-calendar days after Substantial Completion or when requested in writing by HIB/PMD. Each CM/CS shall be provided with access to the EDMS with their project already installed and configured. emails) received from outside sources are to be filed by the CM/CS designated Document Controller in the electronic document management system.0 7.2 DOCUMENT CONTROL AND FILE SYSTEM All HIB/PMD construction management filing systems shall follow project information management procedures detailed in the HIB/PMD Project Information Instruction Document. (a) The Originator of a Document is responsible for assigning the Project Number. 7. 7. unlimited in-person administrator and basic user training on the system (in Arabic or English). procedures for drawing submittals and correspondence. (1) The coding system shall be applied to all project correspondence and documents. Reference Appendix A and B for sample standard forms. and transmittal forms. The CM/CS shall furnish the necessary containers.4 CODING OF DOCUMENTS AND CORRESPONDENCE In order to ensure traceability and effective control. Division Number. letters. The procedure is designed to standardize HIB/PMD filing system and not create an excessive document control system. labels. All documents and correspondence (faxes. Document Type. Realize that Appendix A is not an exhaustive list and is subject to modification. 19 .
(b) The Document Controller (Administrative Assistant or other as assigned by the CM/CS) is responsible for verifying the coding fields on the Document. (i) The full detail of documentation coding will be included in the HIB/PMD supplied Project Information Instruction Document (c) 20 . Document Controller (Administrative Assistant or other as assigned by the CM/CS) is responsible for also affixing the date of receipt on all incoming documents using a mechanical type date stamp.
0 E-MAIL Project mail / e-mail must be sent via the electronic document management system.8. the e-mail is to be filed in the electronic document management system and printed and filed and shall become part of the Project Permanent Record. 21 . If email is receiving from a third party.
22 . circulated as necessary. Confirmation of conversations (via mail sent via the electronic document management system) shall be sought and made apart of the permanent record file. and placed in the electronic document management system / permanent record file.9.0 TELEPHONE CONVERSATION RECORDS All conversations that pertain to the outcome or output of the Project shall be recorded on a Conversation Record (Reference Appendix B).
vendor information. 10. 23 . diaries. expenditures to date.0 WORK RECORDS AND REPORTS Work records and reports shall be factual and editorial comments avoided. estimated cost to complete. redlines. and CM/CS developed forms (with HIB/PMD approval).1 DESIGN REVIEW RECORDS AND REPORTS CM/CS shall retain on the EDMS. inspector’s daily reports. all Contractor design submittals and review documentation including all Technical Specifications.2 FIELD RECORDS AND REPORTS Records of work done in the field shall be kept in field notebooks.3 MONTHLY REPORTS The CM/CS shall prepare and transmit a monthly project report to HIB/PMD on the 25th of each month. photographic logs. estimated cost to complete. test reports. 10. 10. project related correspondence. All such records and reports shall become part of the permanent record file to be transmitted to HIB/PMD at closeout. or the next working day if the 25th is a non-working day. All such records and reports shall become part of the permanent record file to be transmitted to HIB/PMD at closeout. and special CM/CS developed forms (with HIB/PMD approval) and entered in the EDMS. Drawings. The monthly reports shall address the following: (1) (2) (3) Design deliverables due/received and next month design deliverables Significant Design issues pending resolution CM/CS budget.10. expenditures to date. As-Built Drawings. and estimated cost at completion Current updated schedule Obligations and action items required Status of modification orders Anticipated modification orders Contractor monthly payment report Contractor cash flow projections Quality Control Safety Status RFI and Shop Drawing Submittal average turn around time and impact issues (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) The CM/CS shall coordinate the report format with HIB/PMD prior to initial report submission. and estimated cost at completion Contractor budget. transmittals.
e. Corrections shall be initialed..10.4 WORK BREAKDOWN STRUCTURE (WBS) HIB/PMD will provide the CM/CS with a WBS to be implemented by the CM/CS in reporting. and Contractor(s). Pages must be numbered consecutively in ink and no numbers skipped.16). billing. In addition to Works activities. Every calendar day must be reported. construction Contract number. record of conversations). HIB/PMD representative. Label diaries with a sequential volume number and the year it covers.5 SURVEY NOTES Ties to controlling features and notes indicating details of changes in actual construction from the design shown on the Drawings shall be kept in field notebooks and made a part of the permanent record. Each page shall bear the date of the day to which the entry pertains. No pages shall be left blank. In case of error simply cross out the incorrect information with a single line and enter the correct data following it.7 DAILY REPORTS The Daily Report is used to document the progress of the Works. Author shall note their time of arrival and departure from the site. Diaries are not permitted to be kept in loose-leaf books. issued for this purpose. the daily diary may include other relevant information including: (1) (2) (3) (4) (5) (6) (7) (8) Weather conditions Site conditions List of Contractor personnel by title Count and equipment by manufacture Identification numbers Age/year built Hours in use and not in use Dates of mobilization/demobilization. the notebooks shall be filed with the permanent records of the Project. It is suggested that all-weather notebooks and pens be utilized but they are not required/mandatory. use as many consecutively numbered pages as are necessary to include the data. No pages shall be torn out of the book and no erasures made. The diary shall be kept neat and clean. Do not combine entries on one page that pertain to more than one day. name and address of CM/CS author. 10. Do not combine the records of more than one project in the diary. entries legible. and scheduling of Capital Projects. If no work is performed on a weekend it must be noted. with numbered pages. If the entries for one day require more than one page. 10. and factual. It differs from the diary in that the diary contains the more “privileged” information (i. whereas the 24 . (Reference Section 12.6 CONSTRUCTION DIARIES It is most important that daily diary notes be prepared faithfully and that they be kept in the permanently bound book. 10.
for example. if appropriate indicate the arrival and/or departure of equipment or unique equipment. Visitors at the site. and completed. The SRE shall take pictures to adequately support the records of the Projects. Size of the Contractor’s field force. to serve the interests of HIB/PMD and to aid in evaluating claims submitted by the Contractor. document the progress and execution of the Works. (Reference attached Appendix B for sample forms) Every CM/CS individual who is responsible for inspection of any portion of the Works shall prepare a Daily Report The content of the Daily Report must include the following: (1) (2) (3) (4) (5) Project name.Daily Report records the time development of the work. The SRE will review the reports daily to verify that they include the information required to reconstruct the day’s activities if such action is required at some later date due to claims or court actions. Contractor and Subcontractor name(s). particularly if such difficulties impact scheduled progress of the Works. (6) (7) (8) (9) (10) (11) Every calendar day must be reported. Date. 25 .8 PHOTOGRAPHS Photographs serve several purposes. Weather conditions. i. it must be noted. Note all work started. Quality inspection and testing. Indicate if equipment is idle and reason. equipment not originally planned for use. arrival or departure of equipment that potentially impacts the scheduled progress of the Works. If no work is performed on a weekend or holiday.. in progress. The Daily Report shall be detailed enough to reconstruct the progress of construction from start to finish. crew sizes. They illustrate and document existing physical conditions at the site and show the progress and accomplishments of the Contract work. and location. Describe any unusual activities and difficulties in the deliveries of equipment and material. especially in certain “high density” areas likely to be affected by construction activities. the approximate stage of completion. Safety incidents. video tapes are taken.e. 10. number. In certain cases. and quantities when appropriate. (1) The CM/CS shall require the Contractor to take pictures to adequately support the records of the Project. equipment. and to support any claim which may be made by the Contractor. Describe the Work being performed. Type and size of pieces of construction equipment. both supervisory and non-supervisory as well as the names of each Subcontractor and their respective number of workers and supervisory personnel on the site that day.
Record files shall include photographs taken by CM/CS personnel as well as those of the Contractor. for example. Pictures shall be taken to show: (a) Unusually difficult work under construction and new or unusual types of work Conditions existing at the scene of an accident that are pertinent to its cause or the extent of its damage Work that is defective. When possible.(2) (3) Digital cameras shall be utilized for these purposes. piping. Color prints of photographs shall be made available immediately upon request. foundations. Photos shall be saved in a standard format (i. Photos shall be promptly labeled (including date. claims. (5) (6) (7) (8) (9) (10) (11) 26 . Alternate photographic coding systems/software/programs may not be utilized unless previously approved in writing by HIB/PMD. Only digital cameras having time/date stamp capability shall be used for taking photographs All photographs shall be automatically time/dated stamped by the digital camera. and shrubbery. Color prints of photographs shall be made available immediately upon request. Photographs shall be stored and coded to permit immediate recovery. on the photograph.. time. and kept in the field office files.e. structures. or deemed to be at variance with the Contract Documents Information of value in connection with changed conditions. limit the size of e-mailed photos which will be transmitted (≤ 1Mb).. jpeg) that may be easily viewed utilizing a Windows Picture® type software. both albums (if utilized) and discs shall be transmitted to HIB/PMD representative as a part of the permanent project record submittal for archiving. All photographs are to be the property of HIB/PMD and at the completion of the Project. labeled when fully loaded. direction of view. Photos stored on Electronic Management System shall be best quality. and made a part of the permanent record. Digital photographs shall be electronically stored and logged on the Electronic Management System (when it becomes available) utilizing HIB/PMD’s standard Photographic Coding System. or potential claims Construction progress on a monthly basis taken from the same locations. fences. placed in an album. if possible Work that will be covered up at job completion (i. and photographer). Photos shall be made available to HIB/PMD representatives as a part of the Electronic Management System. subject. Photos shall also be stored on the EDMS and on a CD or DVD. These shall show the condition of existing roads.e. thrust blocks) (b) (c) (d) (e) (f) (4) A complete set of “before” photos must be taken prior to start of construction. and be in areas that may be affected by construction.
Spare parts. the Contractor shall deliver the following materials to HIB/PMD designated location: (1) Equipment. hardware. Automobiles and any and all titles. tools. The transmittal form shall be made apart of the permanent records. Cameras. To include any and all titles. Equipment data. and special tools purchased and billed to HIB/PMD. REPORTS. and Parts Lists).9 COMPLETED PROJECT RECORD DOCUMENTS. printers. Manuals (i..10. transfers legally required for HIB/PMD to legally take possession of the same. (4) When a project is completed (or at intermediate intervals approved by HIB/PMD and as determined to be a substantially complete portion of the Works). transfers legally required for HIB/PMD to legally take possession of the same. 27 . Other materials/documents referenced within this Manual as required to be made a part of the permanent record. Operating. (2) (3) (4) (5) The CM/CS shall witness the transfer of the above items and complete a transmittal form indicating each transmitted item and its compliance with the Contract Documents as to item type. Maintenance. nameplate data. The CM/CS shall sign and secure the signatures of HIB/PMD representative and the Contractor acknowledging the transfer and receipt of the listed items.e. electronics. and other identification data (as required). AND ITEMS When a project is completed the CM/CS shall deliver the following to HIB/PMD representative: (1) (2) (3) Permanent record documents (all Construction Document Control File Codes). Instructions. category and quantity. Any remaining/required locks and keys for the same. and copy machines purchased and billed to HIB/PMD. computers. materials.
HIB/PMD’s Program Manager will ensure periodic Quality Surveillances of each CM/CS’s Quality Program are conducted. at least semi-annually.11. The CM/CSs will be responsible for tracking to closure all corrective actions identified. HIB/PMD will assist CM/CSs in understanding the specific quality expectations in the cited standard to facilitate understanding of required implementation activities. meet the requirements of the clauses of ISO 9001:2001. formal Quality Assurance audits on Contractors within their purview to confirm that services are being provided in accordance with HIB’s Quality expectations. The performance areas to be surveilled will be selected based on the contents of the CM/CS’s quality report submittals to HIB/PMD. Each CM/CS will conduct periodic management assessments of its own compliance with its Quality Program and will. Copies of all reports from management assessments and audits shall be submitted to HIB/PMD. have an independent Quality Assurance audit conducted to confirm that compliance. 28 . Each CM/CS shall perform. at least semi-annually. as a minimum.0 QUALITY HIB expects its Contractors and CM/CSs will possess or establish Quality Programs that. A report of the audit of each Contractor will be provided to HIB/PMD.
e. and Supplementary General Conditions.12. (Non-design build projects) The Project Information Instruction Document and use of the EDMS Safety Responsibilities Meetings (Mobilization. addresses. and construction matters Any rules and regulations pertinent to Contractor operations and the conduct of his employees The Contract. coordinate the meeting time and location with all required and interested parties. As Needed) Use of Property (i. recovery schedules. changes. Progress. scheduling the Project. 12. required schedule updates. and addenda to understand what the Contractor’s responsibilities are under the Contract. Other impacts include. scheduling software and other scheduling requirements Names. site entrances.2 NOTICE TO PROCEED When required. the Notice to Proceed (NTP) date (Gregorian calendar date) that establishes the date of commencement of the Works. administrative. The NTP starts the Contract time and represents the first day for which a design or construction schedule and/or daily reports are required. and record. but are not limited to. determining the Contract completion date. The CM/CS shall be able to judge if the work being performed is well executed and if the finished product conforms to the requirements of the Contract Documents and generally accepted industry and construction practices. The purpose of this conference is to review the following: (1) (2) Contract Time Lines of communication for contractual.3 PRECONSTRUCTION CONFERENCE At the direction of HIB/PMD. and assessing of liquidated damages. clean-up.0 12. site maintenance. fabricated for the Project. establishing and maintaining meetings. the General Conditions.1 CONTRACT ADMINISTRATION GENERAL The CM/CS shall be thoroughly familiar with provisions of the Contracts which they are administering and with Drawings and Specifications including revisions. and the importance of promptly submitting data that must be approved before the related material may be processed. and distribute the minutes of the conference. prepare the preconstruction conference agenda. determining project milestones. the CM/CS shall arrange for a preconstruction conference. and telephone numbers of designated representatives of the Engineer whom the Contractor may have reason to contact.. 12. This date shall be used on all documents and correspondence requiring an NTP date. prepare. security) Special Site Conditions 29 (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) . (Non-design build projects) Standard HIB/PMD forms to be utilized on the Project Preliminary and initial design and construction schedule submittal requirements (if any). or delivered.
Verification of conformity between purchasing documents and delivery documents. Verification of conformity between the quantity marked down on the delivery note with the effective delivered.4 Utility and Local Official Coordination Standard Design Guidelines and Procedures Construction Procedures and Special Circumstances Critical Submittals and Materials/Equipment Changes and Claims Scope of Works Material Testing CM/CS Authority Working Hours Material Storage (segregation and security) Pay Estimates Demolition Other Items of Interest MATERIALS AND EQUIPMENT INSPECTION It is the SRE’s responsibility to monitor all materials and equipment delivered to the job to determine that they meet the Contract requirements. is responsible for coordinating required and/or requested shop inspection of equipment and materials required by the Contract Documents. Visual inspection for adequacy of identification and any visible damage prior to or during unloading. The Contractor shall inspect and receive all incoming material and equipment. Mill Test Reports and Certificates of Compliance received by the CM/CS from the Contractor shall be reviewed against the applicable Contract Specification requirements to determine whether the materials meet the requirements of the Specifications. At a minimum. The determination and coordination of shop inspections shall be performed during the early stages of the Contract. The CM/CS although not responsible for determining the necessity for shop inspection. The CM/CS shall witness the receipt of all incoming materials and equipment to verify adequacy of identification and documentation and determining acceptability to the Contract Documents. including checking the availability of specified certificates and/or certifications of conformity to the Contract Documents. approved submittals and (3) (4) 30 . The CM/CS and Contractor shall cooperate throughout this process to ensure the receipt of satisfactory shipments of materials and equipment.(13) (14) (15) (16) (17) (18) (19) (20) (21) (22) (23) (24) (25) 12. A standard HIB/PMD Material Receiving Inspection Form will be provided for use by the Contractor in recording the receipt of said material and equipment. the inspection shall include: (1) (2) Completion and submittal of the Material Receiving Inspection Form.
12. Care shall be taken in estimating the value of Works placed. if required.6 SCHEDULE AND REPORTING The following details the initial scheduling submittals required of the Contractor by the CM/CS: (1) Within seven calendar days of the Notice to Proceed with the Works. verification of insurance status. the CM/CS shall request from the Contractor a Design Progress Schedule which shall include all submittal milestones.approved variance documents. The partial progress estimates shall be prepared as directed by HIB/PMD. However. and substantial and final completion inspection requirements when preparing the final estimate. The partial payment frequency is usually specified to be once a month. CM/CS’s reviewer and Contractor. 12. with the last estimate marked FINAL. shall be affixed to the estimate before payment is issued. and the quantity and dimensions of the supply and their markings. spare parts transfer. operation and maintenance manuals. Letter of Guarantee) is withheld in accordance with the provisions of the Contract. The estimates will be agreed to by both CM/CS and the Contractor. construction schedule. and any backup sheets shall be included with the progress estimate submittal. the amount of funds withheld can not exceed the equivalent value of the items for which it is being withheld. The partial payments to the Contractor shall be based on the amount of work the Contractor has placed from one pay period to the next. At the Contractor’s option. The CM/CS shall establish the date of Final Completion with HIB/PMD approval and shall show that date on the final estimate. Estimates shall be numbered consecutively and shall be submitted for each pay period throughout the life of the Contract.e. The CM/CS shall ensure any retainage (i.5 PROGRESS ESTIMATES The CM/CS is responsible for the neat and accurate preparation of completion and for progress payments. stored materials. The estimates. the noncompliance shall be documented (Notice of Non-Compliance Form) and the supply rejected or identified as: On Hold and so tagged and segregated. after consulting with HIB/PMD. estimate to complete. CM/CS shall prepare the final estimate in accordance with the applicable Contract Documents. 31 . he may request the deviation be accepted through a Modification Request or the utilization of the On Hold materials in a non-permanent situation. The CM/CS has the right to withhold monies for defective workmanship or failure to correct deficiencies and may exercise this right in accordance with the Contract Documents. record document transmittals. however the pay period dates may be mutually agreed upon by the CM/CS and the Contractor. percentages for warranty. Progress estimates shall be prepared and forwarded to HIB/PMD representative not later than five working days after the end of the pay period. Particular attention shall be given to warranty. When a supply is not in compliance with the Contract specified requirements. The frequency and terms for making payments to the Contractor is set forth in the Contract. Signatures of the CM/CS’s estimate preparer.
This schedule may be a compilation made up of summaries of each of the separate entity schedules for the various elements of the Project. long lead items.(2) Within 14 calendar days of receipt of the Notice to Proceed the Contractor is required to submit to the CM/CS a logical Construction Schedule for prosecution of the Works. phasing. procurement. and critical coordination tasks. The CM/CS shall issue a Behind Schedule Letter to the Contractor notifying him of the same. Scheduling functions also include. and disputes. etc.. The trigger for the development of a Recovery Schedule shall be when actual progress falls 10 percent behind the latest approved schedule. dealing with problems and changes that arise and providing a basis for making sound decisions that are consistent with the Project’s contractual requirements relative to delays. the specific requirements needed for completion. completion. design. owner initiated changes that impact the Contract time. delays caused by force majeure events). planned performance.e. changes.) Project Master Schedule: This schedule will show all elements (planning. Contracting. Progress Schedule: This schedule will be submitted monthly as a minimum (normally as a part of the monthly payment application). Program and/or Project Schedule may include any or all of the following types of schedules: (1) As-Planned Schedule (Baseline Schedule): This schedule shall cover the entire project scope and duration reflecting all specified Contract times (i. construction. critical submittal review dates. planned performance and a means for making accurate forecasts. Schedules shall be prepared in detail and shall also include salient features of the Contract such as phasing. HIB/PMD shall work with the CM/CS to develop a Work Breakdown Structure (WBS) for the purpose of establishing and providing required monthly report data. The Contractor shall prepare and submit updated progress and recovery schedules to the CM/CS. The CM/CS shall prepare and maintain a master project schedule based upon the Contractor’s required schedules.) of the Project covering all entities involved with the Project. the sequence of activities. testing. (2) (3) (4) 32 . The schedule shall provide a means of measuring actual vs.. The CM/CS shall understand and enforce the applicable Contract provisions for schedule development and submittals. The Progress Schedule update. The Project Schedule shall show the planned amount of time required to complete an activity or job.e. Recovery Schedule shall show a revised sequencing of work operations that result in project completion in compliance with the Contract time. startup. milestones. shall reflect the actual progress achieved through the agreed-to progress cut off date. Recovery Schedule: This schedule shall present the Contractor’s design or construction phase proposed plan to address delays caused by either events or issues within its control or other events or issues beyond their control (i. milestones. Activity coding structures will be developed based on the particular breakdown and requirements of each project but shall be structured in a manner that enables effective “roll ups” and summaries to be developed. All schedules (including CM/CS reports) shall be prepared utilizing Primavera® P6 software unless otherwise previously agreed to by HIB/PMD in writing. etc. and provide the user with a means of measuring actual vs.
Maximum activity duration and cost shall be negotiated between the CM/CS and the Contractor prior to schedule development. hammocking. but rather the CM/CS schedule review shall present questions or statements based on objective analyses of the schedule. methods. Float Sequestering (i. Inflated Durations (Similar to float sequestering in that longer than normal durations for Contractor activities are introduced based upon Contractor anticipation of “problem” areas disclosed to him by the Owner). The CM/CS shall: (1) Review and understand the particular Contract provisions for all entities involved with the Project. Compliance with specified sequences of Works. and maintain an overall Project Master Schedule.. review. artificially long durations for activities leading to artificial float reduction thereby showing greater criticality than is actually the case). milestones. Verify that all communications and comments regarding schedules are in writing and filed in accordance with Document Control Filing Code described herein. or other aspects for which the Contractor is responsible. update. Develop. Define and enforce all schedule submittal requirements. inspections) without any real detail. and Contract specified dates).. or otherwise lumping together certain groups of activities (i. Ensure the schedule reflects/include all related activities. sequencing. (2) (3) (4) (5) (6) (7) (8) The following represents minimum Schedule Review Guidelines by schedule type: (1) As-Planned Schedule review to include: (a) (b) Compliance with schedule format requirements. testing. grouping of multiple trade activities. Solicit. Acceptance of the Contractor schedules Provide formal response(s) to all Contractor schedule submittals. punch-listing.e. This causes an artificial calculation of float since these activities are generally on the critical path to Substantial Completion. Compliance with Contract time(s) (start and completion dates.e. and address Contractor’s responses regarding the use of unique logic depicting unusual construction practices that may be included in the schedule. Review and analyze all schedule submittals Perform a high level risk analysis of the critical path to ensure the schedule is achievable. Review comments shall not be directed at evaluating the means. Identifying activity lumping. All activities 33 (c) (d) (e) (f) (g) (h) .
and agree. review/approval activities changed from 20 days to 10 days even though the Contractual requirement was 20 days). Such occurrences create concern regarding the Contractor’s ability to complete the Project on time. (i) Critical Path(s) (Identify. Resources (i. start fabrication before approval of respective Shop Drawings and final testing tied to Final Completion and not Substantial Completion). Also.e.. and Engineering are identified and properly communicated). using a Digger report or other similar software tool) comparing the current schedule with the last approved schedule submittal.. (j) (2) Progress Schedule review to include: (a) Changes to the Progress Schedule – The Contractor shall include as part of the monthly submittal a list of the changes/revisions (i. late achievement of early starts and finishes. revised logic. it is important to understand exactly what changes were made in order to determine if the changes were realistic and reasonable. understand.. However... CM/CS.e. Critical Path – Each schedule review shall identify/ensure a single critical path is utilized to drive the overall project completion. not only at the current time but what is trending towards critical. continual slippages from one month to the next which cause the Contractor to continually adjust his schedule are important. the CM/CS shall run a comparison report (i. extended durations). there would be no corresponding schedule delay if these slippages only consume positive float.e. CM/CS) and not lumped such as submit/review Shop Drawings. If not provided in the Contractor’s monthly preliminary schedule submittal.e.e.shall be based on a single point of responsibility (i. This review is important in order to see how well the Contractor is performing to the plan and to identify trends of continual slippage. The reason for obtaining this information is to understand what revisions were incorporated. which includes both the Contractor and the CM/CS responsibility). is schedule resource loaded with manpower? Do manpower/work hours correlate with the man hour budget for the Project? Have the resources been leveled?). testing/inspection activities leading up to Substantial Completion).. It is important that all parties clearly 34 (d) (e) . Activity elimination (i.e. that if not identified could create problems later on include: (i) Artificial or invalid duration reductions (i. While such revisions may be required steps to take. Contractor. reduced durations.e.e. Changes for the sole purpose of eliminating negative float. understand what is and what is not critical. (b) (ii) (iii) (c) Actual vs. added/deleted activities) made in the update. Planned Progress – Comparison of the Contractor’s actual progress for the period with the planned progress from the previous schedule submittal. Logic modifications (i. so any actions that would need to be taken to ensure timely performance by the Contractor. In the event of a trend of continual slippage (i.. This shall be shown graphically (assuming he has submitted an electronic version) or simply as a narrative..
catalog data. (Activity paths which when impacted by delays or other unforeseen impacts. The CM/CS shall prepare an independent Schedule of Submittals to ensure required submittals are received in a timely manner so as to not impact the Works progress. the CM/CS shall institute a systematic suspense file and following up procedure for handling submittals. results in the path becoming the critical path. All submittals will be reviewed for conformance with all Contract requirements. All unsatisfactory submittals will be returned to the Contractor for correction and resubmission. materials. certificates. The CM/CS shall review and update the Schedule of Submittals at regularly scheduled Project Progress Review. CM/CS actions to improve progress. calculations. Efforts shall be made to maintain a single critical path. and equipment complying with the requirements of the Contract or for any error which may exist on the submittal documents. The Material Testing Log shall be maintained by the CM/CS and it shall identify the 35 . Contractor actions shall also be detailed. CM/CS reports shall be submitted more frequently. the Contractor will develop and submit an independent schedule of submittals. materials. All submittals shall be expeditiously handled by persons reviewing the submittals. and as described in the Schedule of Submittals. either to the critical path or a key activity along its own path. all submittal reviews by the CM/CS shall be completed and returned to the Contractor with 21-calendar days. After the submittal documentation has been reviewed. samples. (g) (h) 12.7 SUBMITTALS As used in this paragraph. if necessary. In order to maintain adequate control of submittals. It includes design documentation. The CM/CS monthly report to HIB/PMD shall explain in detail any actual delays or anticipated delays and.understand the risk and potential impacts to the activities on the critical path. drawings. A Materials Testing Log shall be as specified and/or agreed upon between the CM/CS and the Contractor. One clean copy of each submittal shall be made part of the permanent record. At the beginning of the work and at the same time as the Contractor provides the initial Project Progress Schedule. Shop Drawings. secondary paths. If the Contractor is behind schedule or the job has a critical completion date. it will be returned to the Contractor. It is the intent of HIB/PMD that unless otherwise identified during the development of the Schedule of Submittals. 12.8 MATERIALS AND EQUIPMENT TESTS AND TEST RECORDS The CM/CS shall ensure that all Contract Document required material testing is performed. The CM/CS is responsible for review and approval of all submittals. At least one copy of all reviewed Shop Drawings shall be made available by the Contractor for the inspectors at the job site. and similar items. The Contractor shall be specifically advised that review of such submittals does not relieve him of the responsibility for furnishing designs. It is essential that submittals be submitted in a timely manner. or equipment to be used for the Project. submittals refer to all submittals made for the purpose of securing approval of designs. (f) Secondary Path(s) – Each schedule review shall include the identification of non-critical.) The CM/CS shall request that the Contractor submit a Revised Schedule to reflect HIB/PMD approved variations requests for a Contract time extension.
36 . collecting. Witness test/inspections performed out-of-town or out-of-country shall be coordinated with HIB/PMD to facilitate possible inclusion of HIB/PMD representatives. Field Testing shall be as defined by and in accordance to the Contract Documents and all applicable Technical Specifications. however. Such acceptance. forecasts of off-site or out-of-country inspections shall be provided 90-calendar days prior to said inspections. the CM/CS shall assist HIB/PMD representatives with scheduling. Field Testing shall be in addition to. Local area offsite inspection may be required and shall be coordinated by the CM/CS with HIB/PMD representative. the CM/CS shall verify that the material has been inspected and tested and conforms to Contract requirements. and systems testing performed and results for the current reporting month A look ahead at the next month’s planned testing activities A general statement as to the Contractor’s quality of work (per the Contract Documents) Laboratory and laboratory equipment performance and maintenance Supplier reliability/accountability Any noticeable trends in materials and equipment quality (2) (3) (4) (5) (6) The report shall be based on inspection and testing reports and the report shall clearly indicate what elements of Works are completed and recommended by the CM/CS for acceptance by HIB/PMD.materials requiring tests. for every test failure there shall be a satisfactory retest. Prior to the installation of each item of material. Offsite inspection(s) of proposed materials and equipment shall be in accordance with the Contract Documents. shall not be considered as final acceptance. equipment. Required shop tests of all major items of equipment shall be test run at the point of manufacture at the Contractor’s expense and certified copies of the test results delivered to the CM/CS and HIB/PMD representative. any shop testing either required or otherwise performed. which will only be made on the basis of the test results of the equipment after installation where practical. Unless otherwise agreed to through HIB/PMD. The CM/CS shall monitor Field and Laboratory Testing performed by the Contractor. and the date testing will be required. Where it is the responsibility of HIB/PMD to test certain materials and/or equipment. the type of tests. coordinating. All originals and retests shall be crossreferenced in such a manner that the final results are clearly indicated. All test data shall be made available to the Contractor. transporting. Such equipment shall not be shipped until the CM/CS has reviewed the test results and advised the Contractor in writing that the equipment is acceptable for shipment. Photographs shall be included when necessary. Unless otherwise specified or agreed to. The CM/CS is responsible for monitoring on-site laboratory testing and sampling and testing procedures. All test periods shall be as defined by the Contract Documents and all applicable Technical Specifications. and not in lieu of. The CM/CS shall prepare and submit a Monthly Quality Control Report. Upon completion of the inspection. or any other such task(s) as deemed reasonably necessary. securing. The report shall include: (1) A brief summary of material. Test results shall be recorded on testing logs when accomplished.
at such intervals as the CM/CS may require. the Contractor shall send to the CM/CS an account giving detailed particulars of the amount claimed and the grounds upon which the modification request is based. or such other time as may be agreed by the CM/CS and HIB/PMD and identified in writing to the Contractor. Reference is also made to the Contract of the Contractor. Modifications may not be issued unless essential to the functional use of the constructed facilities or unless they are requested or directed by HIB/PMD. the Contractor shall send a final account within 28 calendar days of the end of the effects resulting from the event. The CM/CS shall reduce the potential for modifications by conducting a thorough review of the Contractor’s design submittals. For equipment specified to receive field services from the manufacturer. Where the event giving rise to the modification request has a continuing effect.10 DELAYS DUE TO CONTRACTOR’S ACTIONS The CM/CS will immediately be alert to any Contractor’s refusals. 12. take appropriate action to relieve the delay. Equipment start-up and testing shall be defined and performed as specified in the Contract Documents. and often lead to confrontation amongst the parties involved. each manufacturer’s representative shall furnish to the CM/CS. such account shall be considered to be an interim account and the Contractor shall. a written report certifying the equipment is ready for field performance testing.submit to the CM/CS’s copies of each inspection form. and inform the interested parties. A copy of the Contractor’s written notification of intent to file a modification request for any additional payment or time extension shall be provided to HIB/PMD upon receipt from the Contractor by the CM/CS. the CM/CS shall forward to HIB/PMD a report providing all information concerning the delay. In cases where interim accounts are sent to the CM/CS. Reports shall be placed in the permanent record files. 12. and by conducting a constructability review to identify problems during construction. often disrupt the Contractor’s work. related delays and work stoppages beyond the control of the Contractor may occur. including time and money impacts. A copy of all interim accounts sent to the CM/CS shall be transmitted to HIB/PMD upon its request. send further interim accounts giving the accumulated amount of the modification request and send any further grounds upon which it is based. checking the site plans and specifications for discrepancies. The SCM shall request the Contractor to take necessary action to improve progress and to inform the CM/CS in writing of the action to be taken by the Contractor.11 MODIFICATION ORDERS The CM/CS shall work to keep modifications to a minimum because they are costly to HIB/PMD. Within the Contract stipulated time period of an event giving rise to a claim. However. When any of the above becomes apparent. and may supplement the information later as additional facts develop.9 DELAYS The CM/CS shall ensure the completion of the Contract on time. the CM/CS may go on written record with the Contractor. or inability to prosecute the work with such diligence as to ensure its completion within the specified Contract time. Continued failure on the Contractor’s part to cooperate in the resolution of delays caused by the Contractor’s actions will result in the CM/CS immediately advising HIB/PMD of the situation. Reports shall be placed in the permanent record files. signed by the Contractor who participated in the inspection and the manufacturer’s field service Engineer/Technician. This is necessary to appraise the facts. Reference is made to the Contract Documents. failures. 37 . force majeure. checking for field discrepancies. 12. Whenever it becomes known that there will be a delay.
A detailed explanation of the Contractor’s efforts to mitigate the delays. and descriptive wording prepared shall clearly reflect the modifications. The Plans. This tabular report shall be generated from the most recently approved schedule. 38 . A CPM tabular report for the activities impacted by the change. BEFORE incorporation of the TIA. This tabular report shall be generated from the most recently accepted CPM Schedule. A detailed listing of the added/deleted relationships. or delay. Proposed modifications shall define accurately the changes from the Contractor’s original approved plans and specifications so that an understanding between the contracting parties can be reached. The Contractor shall report any required additional time and a time analysis. (4) (5) (6) (7) At times the Contractor may be solicited for a cost and time proposal for a potential change to the Contract. the following: (1) (2) (3) A detailed listing of added/modified activities. No work shall be performed on the basis of any RFP until a properly executed Modification is issued. A Critical Path Method (CPM) tabular report for the activities impacted by the change. Modification. The TIA shall include. The RFP will be issued on the RFP Form in Appendix B. including all the stipulated milestones. but not be limited to. A clear statement about the extent of impact to each of the Contract stipulated milestones. including all the stipulated milestones. In that case. shall be generated. when Modifications are executed. The CM/CS shall log all RFPs in an RFP Log. Specifications. sketches. it is important that it be documented as quickly as possible. AFTER incorporation of the TIA. or when delays are experienced. the CM/CS shall have satisfactory answers to the following questions: (1) (2) (3) (4) (5) Is the proposed modification in HIB/PMD’s and/or the public’s best interest? Why is the modification necessary? What is the justification for this modification? Quality? Cost? Time? Why it was not contained in the Contractor’s design documents? When was the need for modification first identified? A Time Impact Analysis (TIA) and Evaluation shall be performed by the CM/CS on all Modifications when changes in the work are ordered. Change Modification or delay. Issuance of an RFP shall not in any way obligate the CM/CS or HIB/PMD to execute a Modification. The rationale and reasoning for each logic revision. Once the modification is determined necessary.Before submitting a proposed modification to HIB/PMD. The CM/CS shall issue a Field Order Form (Reference Appendix B) for minor changes in the Works which do not involve a modification in the authorized cost of the Works or Contract time. shall be generated. the CM/CS shall issue a Request for Proposal (RFP) to the Contractor. to the Contract Milestones. if any.
g. actions. notice. It is imperative that modification issues be resolved at the CM/CS level whenever possible. The file(s) shall be maintained separately from the Project files to facilitate resolution. specifications. sketches) specially prepared or received for the modification.e. confrontational. 12. feasibility of construction. the difference shall be resolved.Proposed modification shall include complete and descriptive literature (i. As potential claim or dispute issues are identified. responses. decisions.. If it is determined that the Contractor’s quotation is defective. and process compliance as required and specified. If the quotation is more than the estimate. modification proposal. Contractor inactions. Issues considered contentious. additional Contract time. Chronology of Events: A day-by-day (or less time as appropriate) sequencing of all related events. substantiation. the Contractor shall be requested to change his quotation. Claim files shall include the following contents: (1) A Statement of the Issue: A summary narrative of the issue in question or the record document (e. The CM/CS shall review proposed modification for accuracy. it shall be changed likewise. The proposed modification shall not be authorized without final approval of HIB/PMD. Applicable Contract References/Provisions: A copy of any/all related excerpts from the Contract (including associated or referenced exhibits. and for inadequate definition of responsibilities regarding commissioning. If the CM/CS’s estimate is not reflective of the Scope of Work. and make a recommendation of the proposed modification to HIB/PMD. and issues appropriately. The file is intended to be a sub-file based upon project records and documents (does not replace document control/record files). phone calls. or commercially sensitive shall have a claim file established. 39 (2) (3) . including the existence of inconsistencies between the General Conditions and Technical Specifications. documentation. CM/CS shall compare its estimate with that of the Contractor. If the CM/CS is unable to negotiate the differences between the Contractor’s quotation and its estimate. either by notice from the Contractor or intuition of the Project team. letter. with the Contractor. The CM/CS shall coordinate a meeting with HIB/PMD’s representative to discuss the proposed modification and associated issues. for lacking or missing information regarding actual site conditions. In addition to documenting events.12 CLAIMS The term Claim herein means any such action on behalf of a company under Contract on a project seeking additional compensation. The CM/CS shall prepare a cost and time estimate takeoff (parallel estimate) of the work involved in the modification before discussing with the Contractor. failure to act. CM/CS shall make a complete record of the negotiation. The CM/CS shall work to eliminate unwarranted Claims. schedule submittal) which established or initiated the issue. a claim file shall be established and maintained. The CM/CS shall hold the Contractor to all requirements for submittals. The CM/CS shall conduct a thorough review of the Contract Documents for compliance HIB/PMD requirements. and correspondence that provides a proper portrayal of all communications and events regarding the issue in question. or other such relief only after the proper procedures for requesting a Modification Order has been denied or rejected. or failure to perform shall also be documented. design plans. formal claim. Proper and complete documentation and record keeping is required in order to establish a clear and objective record. meetings..
claim resolution status. Substantial Completion. The CM/CS shall provide HIB/PMD with a detailed written account of claim negotiations. The CM/CS shall immediately transmit all claims/claim packages (files) to its designated HIB/PMD representative for review and further action in accordance with the Contract Documents. Consultants. Contractor. These details will be reviewed at the Progress Meetings at the site with the Contractor. modifications orders. faxes. and the CM/CS’s recommendation(s) concerning each claim. the CM/CS shall review the request for clarification and make a determination as to whether CM/CS may respond. statutes. modification proposals. reports. Related Industry Publications/Articles/Case Law: These are papers. schedule submittals. Such documents could include analyses that have or have not been provided to the Contractor. HIB/PMD. Each occurs when the Contractor declares the work to be complete and ready for its intended operation. the CM/CS shall also provide HIB/PMD with a written analysis of potential claim impact(s) (i. Subcontractors. excerpts from the claimants’ marketing/sales/proposal materials. At HIB/PMD’s request. All planned or invited participants shall receive two weeks advance notice of the planned inspection. The CM/CS shall provide timely written notification to HIB/PMD of all pending claims. case summaries. The CM/CS is responsible for timely transmittal and coordination of RFIs. In addition. performance charts. trending charts. 12.. Authority to approve claims resides with HIB only. Issue Analysis: These are analyses generated and developed in regard to the issue in question (as opposed to project record documents). email. daily reports. payment requests. schedule analyses. Agencies/Authorities). hearings. This is information that is simply a compilation of all documents generated (formally or informally) by any project participant (e. The RFI Form may also be utilized by the CM/CS. and meeting minutes (as well as corrections to published meeting minutes) that were generated on the Project that refer to or relate to the issue in question. magazine articles.13 CONTRACT INTERPRETATIONS Questions concerning interpretation of the Contract Documents that arise during the Project shall be clarified through Contractor preparation and submission of a RFI Form (Appendix B) to the CM/CS. as well as the basis for any analysis performed in Item 5 above. sketches) that deal with the issue.e. a copy of all related Contract amendments. 12. CM/CS in cooperation with the Contractor shall establish a tentative date for the inspection and invite HIB/PMD representatives to participate in the inspection. (5) (6) It is the responsibility of the party making a claim to substantiate the basis and associated damages in accordance with the applicable Contract provisions. (4) Related Record Documents: A copy of all related letters. and Final Completion Inspections.drawings. the CM/CS must track the process and status of any Claim. record document excerpt analyses. When received from the Contractor..14 SUBSTANTIAL AND FINAL INSPECTION The CM/CS shall coordinate and participate in each Partial-Substantial Completion. Since the procedural steps in the claims process must occur within specified periods of time. if any. should claim issue be revisited at the Modification Order level). or other to which its participation is requested by HIB/PMD. The CM/CS shall work with HIB/PMD and the Contractor to establish a mutually agreed upon inspection date.g. 40 . and estimates.
shall be kept as a part of the permanent record. The Record Drawings shall incorporate all modifications as reflected in the As-Built Drawings and the construction as performed. CM/CS shall report its findings to the Contractor and HIB/PMD. A transmittal letter.16 CORRESPONDENCE AUTHORITY CM/CS shall provide HIB/PMD with a list of persons authorized to sign letters or to issue other correspondence on behalf of the CM/CS. and distribute a Punch List of deficiencies noted during an inspection.18 RECORD DRAWINGS One complete set of approved Contract drawings shall be maintained on-site by the CM/CS as As-Built Drawings. in duplicate. 12. The CM/CS shall record. Periodic surveys subsequent to the initial surveys shall be performed by authorized representatives of the CM/CS. the CM/CS shall review and certify the Contractor’s Record Drawings for correctness and completeness. it shall immediately be noted on the As-Built Drawings in red ink or red pencil. title and number of each record document. except minor figures of only temporary value. elevation. and signature of Contractor or its authorized representative. Where necessary. but not limited to.15 CM/CS SURVEY PARTIES Members of survey parties. when their services are included. (Reference Appendix B) 41 . 12. As soon as a modification or addition is made in construction. prepare. slope. Surveys shall be performed to ensure the Contractor’s compliance to the Contract Documents for. and shall perform their work to meet the requirements of the Project and in accordance with instructions of the CM/CS. The transmittal letter shall contain the date. Final Completion inspection dates and attendees shall be established as noted above. It shall be the CM/CS’s responsibility to see that adequate documented independent checking of all computations is obtained. 12.Final Completion Inspections shall not be made until the work is Substantially Complete and all Substantial Completion Punch List Items are completed. shall accompany the submittal of record documents. structure location. Contractor name and address. existing and proposed vertical and horizontal alignments.17 COMPUTATIONS All computations. Keep all computations logically arranged and readily accessible. sketches shall be prepared to accompany the As-Built Drawings. certification that each record document as submitted is complete and accurate. may work under the direction of the CM/CS. 12. settlement. project title and number. Survey Notes: Ties to controlling features and notes indicating details of changes in actual construction from the design shown on the drawings shall be kept in field notebooks and made a part of the permanent record. Record Drawings shall be transmitted to HIB/PMD when the Contractor’s work is substantially complete or phases/portions of the work are substantially complete. Record Drawings shall be approved and signed by the CM/CS certifying their correctness and completeness. and measurements for payment. At the earliest possible date upon Substantial Completion of the Project. The As-Built Drawings shall also be clarified as necessary to reflect the construction as performed.
This notice will advise of unsafe acts or conditions. The Contractor shall maintain safe access to and from all areas requiring inspection. a serious hazard is one. but are not limited to. Such notice will be confirmed by transmittal of a Site Safety Notice Form (Reference Appendix B) to the Contractor. serious injury.1 SAFETY PROGRAM RESPONSIBILITIES RESPONSIBILITIES: (1) The CM/CS shall comment on the applicability of the Contractor’s proposed Safety and Security Program(s) for compliance to Contract Document requirements. could reasonably be expected to cause death or serious physical harm immediately or before the imminence of such danger can be eliminated. the following: 42 (c) .13. ordinances. Examples may include. which could cause serious physical harm or death. and/or regulations. but are not limited to. The development. maintenance. CM/CS shall cooperate with the Contractor on matters of safety. When reporting.0 13. or a catastrophe. if it exists. Upon observation of imminently recognizable dangerous situations by the CM/CS. Generally. Conditions that may constitute imminent danger and serious hazards include. Subcontractors. and enforcement of the CM/CS’s FSP/FSI is the sole responsibility of the CM/CS. content/elements of the FSP/FSI. but is not imminent. a system of classifying unsafe acts or conditions similar to the following definitions may be utilized: (a) IMMINENT DANGER – Imminent danger is defined as any condition or practice in the place of employment which. and site visitors. oral notification may be provided to the Contractor’s Safety Officer or Superintendent. OTHER-THAN-SERIOUS HAZARDS – Other-Than-Serious Hazards are defined as any condition or practice. The CM/CS shall develop and implement a Field Safety Plan (FSP)/Field Safety Instructions (FSI) for it own use. the following: (i) (ii) (iii) (iv) (v) (b) Confined space violation Excavation violation Electrical safety violation Scaffold violation Fall protection violation (2) (3) (4) (5) (6) (7) SERIOUS HAZARD – A Serious Hazard is defined as any condition or practice. The CM/CS shall be solely responsible for the site safety of its field personnel. based upon criteria contained in the current laws. which could be classified as a serious violation of applicable local regulations or standards. which the CM/CS believes could result in death. which would be classified as a violation of applicable local regulations and standards that are not Imminent or Serious.
to receive a copy of accident reports the Contractor submits to his insurance company. He shall also arrange with the Contractor. the CM/CS shall collect and record all available data pertinent to the accident as well as what corrective actions will be taken to prevent recurrence.(i) Failure to follow the requirements of approved Health and Safety Program(s) Failure to wear required protective clothing Failure to conduct required health/safety meetings Failure to maintain required chemical labels Lack of proper housekeeping (ii) (iii) (iv) (v) (8) Shall the Contractor fail to immediately correct an unsafe condition.2 ACCIDENT REPORTS (1) In case of injury to an employee or Subcontractor of the CM/CS or an employee of the Contractor or his Subcontractors.. (2) 43 . A copy of each accident report and record shall be placed in the permanent record file and a copy sent to HIB/PMD. or to others resulting from the Contractor’s operation. the CM/CS shall notify HIB/PMD and the Contractor of the Contractor’s failure to correct the unsafe act(s) and/or condition(s) and the need to immediately correct the unsafe condition to comply with the Contract requirements regarding safety. if possible. recordable injuries) may be discussed during the regularly scheduled Monthly Project Meetings. This is not a request for monthly reports. Monthly safety statistics and data (i. 13.e. lost time.
APPENDICES Copies of all current forms pertaining to Construction Management.Standard Design Phase Forms APPENDIX B . APPENDIX A . Administration.(HIB/PMD) Construction Document Control File Codes 44 .Standard Construction Phase Forms APPENDIX C . and Inspection Supervision are included in the following Section.
Document Review Comments 5.APPENDIX A Standard Design Phase Forms 1. Drawing Review Checklist 2. Study/Report Review Checklist 4. Specification Review Checklist 3. Engineering Checklist 45 .
equipment. if required? Have the appropriate CADD Standards been used on this project? Have duplications and redundancy of information. etc. and dimensions been eliminated? Are the drawings legible? Are drawing titles and numbers consistent and agree with the cover sheet index of drawings? Have all required design criteria and standards been used? DISCIPLINE REVIEWER: PRINTED SIGNATURE NO N/A DATE: INTERDISCIPLINARY REVIEW INITIAL CIVIL STRUCTURAL ELECTRICAL ENVIRONMENTAL BRIDGE ROADWAY GEOTECHNICAL TRAFFIC ARCHITECTURAL TELECOMMUNICATIONS DATE OK COMMENTS ON DRAWING / ATTACHED COMMENTS RESOLVED A proper review as been conducted by the appropriate personnel in accordance with this procedure and all review comments have been addressed and closed out. CM/CS SUPERVISOR RESIDENT ENGINEER: PRINTED SIGNATURE DATE: REVISION 2 20-MAR-08 DRAWING REVIEW CHECKLIST . and in-service inspection been provided? Are materials identified with the proper nomenclature on the drawings? Are the materials properly coordinated with the specifications at this submission level? Are the items constructible as shown? Is construction access. phasing. codes. shown on drawings. loadings.. notes. data. or components meet their functional needs? Is there a consistent design approach and presentation within the discipline? Have previous comments been incorporated and / or closed out? Have drawings been initialled / signed? Are design criteria. if applicable? Has accessibility for maintenance. standards. limits of payment. or staging clearly shown.GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT DRAWING REVIEW CHECKLIST PROJECT NAME: PROJECT LOCATION: CM/CS: DRAWING NUMBERS: ORIGINATOR: PROJECT NUMBER: REVIEW LEVEL: DEPARTMENT / DISCIPLINE: CONTRACTOR: DISCIPLINE REVIEWER: DATE: FINAL SUBMISSION PRE-FINAL SUBMISSION OTHER % SUBMISSION DISCIPLINARY REVIEW YES Is the set of drawings consistent with the design intent and the calculation output? Does the submittal package meet the percentage (%) submission level of completeness? Do the structures. repair.
storage. and handling requirements properly specified? Is the specification complete and clear enough to properly specify construction and performance requirements? Are provisions made for the qualification and approval of special construction processes? Are the acceptance criteria tests (tolerances. etc. processes. standards. etc.GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT SPECIFICATION REVIEW CHECKLIST PROJECT NAME: PROJECT LOCATION: CM/CS: SPECIFICATION SECTIONS: ORIGINATOR: PROJECT NUMBER: REVIEW LEVEL: DEPARTMENT / DISCIPLINE: CONTRACTOR: DISCIPLINE REVIEWER:: DATE: FINAL SUBMISSION PRE-FINAL SUBMISSION OTHER % SUBMISSION DISCIPLINARY REVIEW GENERAL Has the correct specification format been used? Is the specification section coordinated with applicable General and Special Conditions? Have duplications or variances between drawings and specifications been minimized or eliminated? Is nomenclature and item numbering used in specifications exactly as used on drawings and other Contract Documents? Are requirements for shop drawings specified both as to content and timely submission? Have cited products and equipment been checked for updates and availability? Have all of the Review Comments to previous drafts been closed out? NON-STANDARD SPECIFICATIONS DEFINED AS THOSE SPECIFICATIONS WHICH HAVE NOT BEEN CREATED AND MAINTAINED AS HIB STANDARD Have all new or unusual technical sections been approved by the Senior Construction Manager? Are material/equipment identification requirements properly identified? Are appropriate codes. referenced and dated? Are measurement units and basis of payment properly specified? Are shipping. realistic. and level of detail consistent for all specification sections? Are the specification section coordinated with applicable General and Special Conditions? Have all specification sections been reviewed against the drawings for redundancy and inconsistencies? Have required discipline Reviews been completed and documented for all specification sections? Have all specification sections been reviewed for interdisciplinary conflicts? Have methods and measurements of payment been checked for consistency and conflicts? CM/CS SENIOR CONSTRUCTION MANAGER: PRINTED SIGNATURE NO N/A DATE: REVISION 2 20-MAR-08 SPECIFICATION REVIEW CHECKLIST .) specified and are they adequate.. cleaning. and in line with industry practice? Is test and specification documentation properly specified? Are new materials employed and installed in the manner specified by the manufacturer? DISCIPLINE REVIEWER: PRINTED SIGNATURE YES NO N/A YES NO N/A DATE: SPECIFICATION COORDINATOR REVIEW YES Is the specification format. type. nomenclature. item numbering.
criteria. and analyzed? Is supporting material identified and appropriate? Have back-up calculations been checked? Are units of measure consistent? Are graphics appropriate and clear? Are results logical and reasonable and are they stated accurately? Have all previous review comments been addressed and closed out? DISCIPLINE REVIEWER: PRINTED SIGNATURE NO N/A DATE: ADMINISTRATIVE REQUIREMENTS REVIEW YES Is the study or report format consistent with the requirements? Are all conclusions and recommendations fully supported and explained in the text? Was the scope of work of the study or report addressed? Is the Index or Table of Contents complete and accurate? Is tense consistent and has the text been checked for spelling and grammar? Has the report been properly dated? CM/CS SENIOR CONSTRUCTION MANAGER: PRINTED SIGNATURE NO N/A DATE: REVISION 2 20-MAR-08 STUDY/REPORT REVIEW CHECKLIST . test results.GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT STUDY / REPORT REVIEW CHECKLIST PROJECT NAME: PROJECT LOCATION: CM/CS: STUDY / REPORT TITLE: ORIGINATOR: PROJECT NUMBER: REVIEW LEVEL: DEPARTMENT / DISCIPLINE: CONTRACTOR: DISCIPLINE REVIEWER: DATE: FINAL SUBMISSION PRE-FINAL SUBMISSION OTHER % SUBMISSION ORIGINATING DEPARTMENT REVIEW YES Were information. and databases adequate and useable as represented during contract negotiations? Does the discipline portion of the study / report meet or support the stated objectives of the project? Are assumptions. reviewed. or bases for evaluation of alternatives clearly described? Have all contractually specified alternatives been described.
17. 33. 2. 16. 26. 9. 25. 11. 29. SPECIFICATION. 23. 12. 18. OR PAGE NUMBER COMMENT A D E AGREE DELETE EXCEPTION NOTES REVIEWER – FILL IN HEADING & FIRST THREE (3) COLUMNS RESPONDER – INDICATE ACTION IN RIGHT COLUMN – DISCUSS EXCEPTIONS WITH REVIEWER ACTION CODE ‘D’ TO BE USED ONLY WITH CONCURRENCE OF REVIEWER: REVISION 2 19-MAR-08 DOCUMENT REVIEW COMMENTS . 27. 3. 20. 21. 6. 14. 10.GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT DOCUMENT REVIEW COMMENTS PROJECT NAME: PROJECT LOCATION: FIRE PROTECTION DATE: PROJECT NUMBER: STATUS: MECHANICAL PROCESS SHEET NUMBER OF CRITERIA 30% 60% 90% 100% ARCHITECTURAL CIVIL ELECTRICAL INSTRUMENT STRUCTURAL HVAC PLUMBING GEOTECHNICAL ESTIMATING PROJECT OTHER REVIEW PURPOSE: PREPARED BY: REVIEWER: TAT DQA DISCIPLINE INTERDISCIPLINARY OTHER RESPONDER: ACTION / RESPONSE COMMENT NUMBER 1. 15. 34. 7. 32. 30. 19. DRAWING. 31. 13. 5. 8. 4. 28. 24. 22.
GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT DOCUMENT REVIEW COMMENTS Comment Number Drawing. or Page Number Comment DATE: SHEET NUMBER OF Action / Response A D E AGREE DELETE EXCEPTION 35. 80. 77. 73. 45. 44. 61. 41. 62. 54. Specification. 69. 79. 49. 42. 37. 39. 76. 82. 59. 65. 40. 75. 52. 67. 64. 81. 60. 46. 55. 71. 50. 68. 58. 36. 43. 63. 74. 57. 78. 53. 70. 38. 56. 47. 48. 72. 51. NOTES REVIEWER – FILL IN HEADING & FIRST THREE (3) COLUMNS RESPONDER – INDICATE ACTION IN RIGHT COLUMN – DISCUSS EXCEPTIONS WITH REVIEWER ACTION CODE ‘D’ TO BE USED ONLY WITH CONCURRENCE OF REVIEWER: REVISION 2 19-MAR-08 DOCUMENT REVIEW COMMENTS . 66.
nuts. washers. Valves & Fittings (piping includes gaskets.Great Socialist People's Libyan Arab Jamahiriya Housing Infrastructure Board Program Management Department ENGINEERING CHECKLIST Project Name & Location: Contractor Name & Location: Contractor Project Manager Name & Location: CM/CS Name & Location: Supervisor Resident Engineer Name & Location: Date: Project #: Date of Design Notice to Proceed: Required Design Completion Schedule Dates Needed By Started Estimated Date of Completion Completed Scope of Engineering Services Design Criteria Process Civil Structural Architectural HVAC Mechanical – HVAC Piping & Plumbing Fire Protection Electrical Electrical Apparatus Electrical Systems Program Standard Procedures Project Standard Procedures Plant Arrangement Site Plan Model 3D Computer Plastic Plant Coordination & Grid Process Design Capacity Raw Materials Requirement Utilities Requirement Environmental Permit Data Environmental Permit Mass / Energy Balance Flow sheets P & I Drawings Layouts Manpower Requirements Specifications Purchase Specifications Equipment Pipe. bolts. & studs) Civil / Structural Architectural Electrical Instrumentation & Control Material Coordination Procedure Procurement Inquiry Document Preparation Proposal Submittal Bid Tabulations Requisition Preparation Purchase document Preparation Purchasing Expedite Vendor Information Expedite Equipment / Materials Shop Visits Yes (X) No (X) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Engineering Checklist 1 .
Sections. List) Loop Sheets & Connection Diagram Location Plans & Details Panel Layout & Details Cable Schedule Conduit Schedule Software & Documentation Configuration Data Sheets Civil / Structural Design Drainage. & Details HVAC Equipment Fabrication Drawings Fire Protection Installation Specifications Tanks Pressure Vessels Chutes Piping Design Plans.Great Socialist People's Libyan Arab Jamahiriya Housing Infrastructure Board Program Management Department Required Design Completion Schedule Dates Needed By Started Estimated Date of Completion Completed Scope of Engineering Services Vendor Drawing Approval Lists Equipment with Expediting Data Pipeline Instrument Motor Tie‐In Mechanical Design Equipment. Sections. Layouts. Foundation Plans & Details Structural Framing Detail Structural Design Miscellaneous Structural Design Architectural Cladding / Siding Roofing System – Including Insulation Doors & Windows Schedule Office & Control Room Layouts Finish Schedules Construction Specifications Yes (X) No (X) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Engineering Checklist 2 . etc. & Details Support Details Tie‐In Details Plumbing Isometrics Stress Analysis Spool Sheets Hangers & Supports Electrical Design One Line Diagram (Specs) Grounding Plan & Detail Power Plan & Detail Lighting Plan & Detail Elementary & Connection Diagram Cable Schedule Conduit Schedule (Motor List) Ladder / Logic Diagram PLC Programming & Documentation Instrument Design Specification (Instr. Roads.
Great Socialist People's Libyan Arab Jamahiriya Housing Infrastructure Board Program Management Department Required Design Completion Schedule Dates Needed By Started Estimated Date of Completion Completed Scope of Engineering Services Construction Bid Packages Spare Parts Prepare List Procurement Start‐Up Manuals Operating Maintenance Installation Cost Estimate / Budget Engineering Construction Management Construction Start‐Up Schedule Preparation Monitor & Update Job Schedule Three Week Schedule Shutdown Schedule Construction Management Project Manager Field Engineering Safety Craft Inspection / QC Start‐Up Assistance Mechanical Electrical Instrument Progress Reports Engineering Construction Project Cost General Project Engineering / Coordination Meetings Construction Bid Document Vendor Drawing / Submittal Expediting Engineering Procedure Manual Construction Procedure Manual Prepare Bid Package Yes (X) No (X) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Engineering Checklist 3 .
21. Behind Schedule Letter Letter of Transmittal Form Certificate of Final Completion Form (Inspection Punch List) Certificate of Partial Substantial Completion Form (Inspection Punch List) Certificate of Substantial Completion Form (Inspection Punch List) Telephone Conversation Record Form Material Receiving Inspection Form Modification Request and Modification Justification Forms Non-Compliance Notice Form Pre-Construction Conference Agenda Progress Meeting Agenda Stored Materials Request for Payment Request For Information Form Sign-In-Sheet Form Warranty Log Submittal Log Contractor Submittal Transmittal Form Submittal Review Form (Bluesheet) Site Safety Notice Form Request for Proposal Form Modification Order Form Field Order Form Inspector’s Daily Report Form Estimate To Complete Form RFI Log 46 . 5. 22. 12. 3. 23. 24. 15. 7. 25. 17. 16. 11. 13. 18. 8. 2. 19. 4. 10. 20. 14. 9.APPENDIX B Standard Construction Phase Forms 1. 6.
April 15. In accordance with Contract Reference. To-Date / Currently. Country Dear Salutation: RE: PROJECT / PROJECT NUMBER / SUBJECT I am writing to express my serious concerns regarding Contractor Name progress on the above referenced project. Zip/Postal Code. the in-place work is approximately percent complete. State/Province. with approximately percent of the Contract Time expended. Contractor Name progress toward the completion of the Works has been / is unsatisfactory to the HIB Program Management Department. please contact me. Sincerely. As of this writing. Writer's Name Writer's Title CM/CS Company Name Enclosure / Attachment. Please immediately prepare and submit your revised / recovery construction schedule to reflect your efforts to complete the project on time. If you have any questions regarding this matter. if applicable cc: HIB / PMD Representative CM/CS Representative CM/CS Site Representative File #: Number . Contractor Name is reminded that liquidated damages in the amount of LYD will be assessed for each and every calendar day the Works are delayed beyond the original / adjusted Contract completion date. 2008 Name of Addressee Company Address City.
Great Socialist People's Libyan Arab Jamahiriya Housing Infrastructure Board Program Management Department Letter of Transmittal Receipt Date / Time Stamp Date: Project Name: Project Number: TO: Recipient's Name: Recipient's Title: Address: Phone: E‐Mail: FROM: Sender's Name: Sender's Title: Address: Phone: E‐Mail: Method of Transmission: Attached Under Separate Cover This Transmittal Consists of the Following Items: Contracts Plans / Drawings Shop Drawings Mail Samples RFI Courier Letter Modification Order Specifications ___________________ Item # 1 2 3 4 5 6 7 8 9 10 Date # of Copies Description These are Transmitted for the Purpose as Checked Below: For Review & Comment Approved as Submitted For Approval As Required Resubmitted for Approval Approved as Noted Returned for Correction For Tender Due For Your Use For Distribution For Signature Returned to Owner Remarks: Copies To: Date Signature: Letter of Transmittal 1 .
GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT CERTIFICATE OF FINAL COMPLETION (FINAL RECEIPT) PROJECT NAME: PROJECT LOCATION: DATE OF CONTRACT: CONTRACT AMOUNT: DESIGN ENGINEER: DATE OF FINAL COMPLETION: PUNCH LIST CORRECTION PERIOD: days PROJECT NUMBER: CONTRACTOR: NOTICE TO PROCEED DATE: AMOUNT AT COMPLETION: CM/CS CONSULTANT: DATE OF INSPECTION: SHEET NUMBER DATE: OF The Works of the referenced Project have been inspected for compliance to the project’s contract documents and is finally complete. damage to the Works. Owning Department signature indicates final acceptance of the Works and responsibility for the security.e. maintenance. extended warranties).. SUPERVISOR CONSTRUCTION MANAGER: COMPANY: PRINTED SIGNATURE DATE: SUPERVISOR RESIDENT ENGINEER: COMPANY: PRINTED SIGNATURE DATE: HIB PMD PROJECT MANAGER: COMPANY: PRINTED SIGNATURE DATE: HIB PMD SENIOR MANAGER: COMPANY: PRINTED SIGNATURE DATE: OWNING DEPARTMENT: COMPANY: PRINTED SIGNATURE DATE: ATTACHMENT: DISTRIBUTION HIB PMD SENIOR MANAGER: HIB PMD PROJECT MANAGER: DESIGN ENGINEER: CONTRACTOR: FILE NUMBER: FINAL COMPLETION INSPECTION PUNCH LIST REVISION 2 19-MAR-08 CERTIFICATE OF FINAL COMPLETION . The date of Final Completion (Final Receipt) is therefore established as indicated above. and insurance except for those items provided by the Contract Documents (i.
GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT FINAL COMPLETION INSPECTION PUNCH LIST PROJECT NAME: PROJECT LOCATION: PREPARED BY: INSPECTION DATE: PUNCH LIST CORRECTION PERIOD: ATTENDEES AT INSPECTION: NAME COMPANY E-MAIL days PROJECT NUMBER: WORKS PORTION: PREPARATION DATE: CONTRACTOR: DATE: SHEET NUMBER OF TELEPHONE CM/CS REPRESENTATIVE: DATE: PRINTED SIGNATURE CONTRACTOR (ACKNOWLEDGE RECEIPT): DATE: PRINTED SIGNATURE PUNCH LIST DESCRIPTION DATE COMPLETE SIGNED BY REVISION 2 19-MAR-08 CERTIFICATE OF FINAL COMPLETION .
Final insurance shall remain in effect until the date of Final Completion (Final Receipt) of the Works is established. Punch List items shall be completed within the referenced Punch List Correction Period. The date of Partial Substantial Completion (Primary Receipt) is therefore established as indicated above. are documented on the attached Partial Substantial Completion Punch List. SUPERVISOR CONSTRUCTION MANAGER: COMPANY: SUPERVISOR RESIDENT ENGINEER: COMPANY: HIB PMD PROJECT MANAGER: COMPANY: HIB PMD SENIOR MANAGER: COMPANY: PRINTED SIGNATURE PRINTED SIGNATURE DATE: PRINTED SIGNATURE DATE: PRINTED SIGNATURE DATE: DATE: ATTACHMENT: DISTRIBUTION HIB PMD SENIOR MANAGER: HIB PMD PROJECT MANAGER: DESIGN ENGINEER: CONTRACTOR: FILE NUMBER: SUBSTANTIAL COMPLETION INSPECTION PUNCH LIST REVISION 2 19-MAR-08 CERTIFICATE OF PARTIAL SUBSTANTIAL COMPLETION . Contract required warranties and guarantee periods shall commence on the date of Substantial Completion. Punch List omission of Contract Works does not relieve the Contractor of its responsibility to complete the Works in accordance with the Contract Documents. having no impact on the intended and proper utilization of the Works are incomplete or require correction. Items.GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT CERTIFICATE OF PARTIAL SUBSTANTIAL COMPLETION (PRIMARY RECEIPT) PROJECT NAME: PROJECT LOCATION: DATE OF CONTRACT: CONTRACT AMOUNT: DESIGN ENGINEER: DATE OF SUBSTANTIAL COMPLETION: PUNCH LIST CORRECTION PERIOD: days PROJECT NUMBER: CONTRACTOR: NOTICE TO PROCEED DATE: AMOUNT AT COMPLETION: CONSTRUCTION MANAGER: DATE OF INSPECTION: SHEET NUMBER DATE: OF The described portion of the Works for the referenced Project has been inspected for compliance to the project’s Contract Documents and is Substantially Complete.
GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT PARTIAL SUBSTANTIAL COMPLETION INSPECTION PUNCH LIST PROJECT NAME: PROJECT LOCATION: PREPARED BY: INSPECTION DATE: ATTENDEES AT INSPECTION: NAME COMPANY E-MAIL PROJECT NUMBER: WORKS PORTION: PREPARATION DATE: CONTRACTOR: DATE: SHEET NUMBER OF TELEPHONE CM/CS REPRESENTATIVE: DATE: PRINTED SIGNATURE CONTRACTOR (ACKNOWLEDGE RECEIPT): DATE: PRINTED SIGNATURE PUNCH LIST DESCRIPTION DATE COMPLETE SIGNED BY REVISION 2 19-MAR-08 CERTIFICATE OF PARTIAL SUBSTANTIAL COMPLETION .
Items. Final insurance shall remain in effect until the date of Final Completion (Final Receipt) of the Works is established. Contract required warranties and guarantee periods shall commence on the date of Substantial Completion. Punch List omission of Contract Works does not relieve the Contractor of its responsibility to complete the Works in accordance with the Contract Documents. SUPERVISOR CONSTRUCTION MANAGER: COMPANY: SUPERVISOR RESIDENT ENGINEER: COMPANY: HIB PMD PROJECT MANAGER: COMPANY: HIB PMD SENIOR MANAGER: COMPANY: PRINTED SIGNATURE PRINTED SIGNATURE DATE: PRINTED SIGNATURE DATE: PRINTED SIGNATURE DATE: DATE: ATTACHMENT: DISTRIBUTION HIB PMD SENIOR MANAGER: HIB PMD PROJECT MANAGER: DESIGN ENGINEER: CONTRACTOR: FILE NUMBER: SUBSTANTIAL COMPLETION INSPECTION PUNCH LIST REVISION 2 21-MAR-08 CERTIFICATE OF PARTIAL SUBSTANTIAL COMPLETION . The date of Substantial Completion (Primary Receipt) is therefore established as indicated above. having no impact on the intended and proper utilization of the Works are incomplete or require correction. are documented on the attached Substantial Completion Punch List. Punch List items shall be completed within the referenced Punch List Correction Period.GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT CERTIFICATE OF SUBSTANTIAL COMPLETION (PRIMARY RECEIPT) PROJECT NAME: PROJECT LOCATION: DATE OF CONTRACT: CONTRACT AMOUNT: DESIGN ENGINEER: DATE OF SUBSTANTIAL COMPLETION: PUNCH LIST CORRECTION PERIOD: days PROJECT NUMBER: CONTRACTOR: NOTICE TO PROCEED DATE: AMOUNT AT COMPLETION: CONSTRUCTION MANAGER: DATE OF INSPECTION: SHEET NUMBER DATE: OF The described portion of the Works for the referenced Project has been inspected for compliance to the project’s Contract Documents and is Substantially Complete.
GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT SUBSTANTIAL COMPLETION INSPECTION PUNCH LIST PROJECT NAME: PROJECT LOCATION: PREPARED BY: INSPECTION DATE: ATTENDEES AT INSPECTION: NAME COMPANY E-MAIL PROJECT NUMBER: WORKS PORTION: PREPARATION DATE: CONTRACTOR: DATE: SHEET NUMBER OF TELEPHONE CM/CS REPRESENTATIVE: DATE: PRINTED SIGNATURE CONTRACTOR (ACKNOWLEDGE RECEIPT): DATE: PRINTED SIGNATURE PUNCH LIST DESCRIPTION DATE COMPLETE SIGNED BY REVISION 2 21-MAR-08 CERTIFICATE OF PARTIAL SUBSTANTIAL COMPLETION .
) ACTION REQUIRED BY DATE REQUIRED CONVERSATION DETAILS DISTRIBUTION FOR INFORMATION: FOR ACTION BY: COPY TO: Permanent File # REVISION 2 25-MAR-08 SHEET NUMBER: 1 OF 1 CONVERSATION RECORD . ETC.GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT TELEPHONE CONVERSATION RECORD PROJECT NAME: PROJECT LOCATION: CALL: DATE: TIME: AUTHOR: PROJECT NUMBER: OUTGOING INCOMING CALL TO / FROM: (NAME. COMPANY. ADDRESS.
GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT MATERIAL RECEIVING INSPECTION PROJECT NAME: PROJECT LOCATION: DESCRIPTION: PURCHASE ORDER NUMBER: PURCHASE TECHNICAL SPECS REF: M. NUMBER: PROJECT NUMBER: MANUFACTURER: SUPPLIER: QUANTITY: DELIVERY DATE: ORDERED: RECEIVED: DOCUMENTATION REQUIRED WITH DELIVERY PROVIDED YES NO DELIVERY INSPECTION: CONFORMING: NON-CONFORMING DECISION ACCEPTED: REJECTED: HOLD: COMMENTS ON REJECTED/HOLD STATUS: IN CASE OF HOLD NON-CONFORMANCE REPORT NUMBER: OR DEVIATION REQUEST NUMBER: ACCEPTED CM/CS REVIEW: PRINTED / SIGNATURE / DATE REJECTED JOINT VENTURE DECISION: PRINTED / SIGNATURE / DATE RECEIVED and ACCEPTED SUPPLIER: CONTRACTOR: INSPECTOR: THIRD PARTY: HIB/PMD REPRESENTATIVE: PRINTED (FOR EACH OF THE ABOVE) SIGNATURE (FOR EACH OF THE ABOVE) DATE: DATE: DATE: DATE: DATE: DISTRIBUTION COPY TO: HIB/PMD Contractor Supervisor Resident Engineer Supervisor Construction Manager Permanent File # REVISION 1 20-MAR-08 MATERIAL RECEIVING INSPECTION .F.S.
) The recipient of this Modification Request shall submit a completed and executed Modification Proposal to the document originator on or before the above Requested Response Date. PHOTOS. The response date may be modified by written request of the recipient and document originator approval. REVISION 2 27-MAR-08 MODIFICATION REQUEST . The recipient’s response to this Modification Request shall be made using HIB/PMD’s standard Modification Proposal Form (with attachments as necessary).GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT MODIFICATION REQUEST PROJECT NAME: PROJECT LOCATION: CONTRACTOR: CM/CS: REQUESTED RESPONSE DATE: SPECIFICATION SECTION: CONTRACT DRAWING(S) / DETAIL(S): PROJECT NUMBER: IMPACTS: CONTRACT NUMBER: DATE: REQUEST NUMBER: CONTRACT TIME COST SCOPE DESCRIPTION: ATTACH AND LIST ADDITIONAL DOCUMENTS AS NECESSARY JUSTIFICATION: ORIGINATOR / COMPANY: PRINTED SIGNATURE DATE: ATTACHMENTS: (SKETCHES. ETC.
HOW MANY CALENDAR DAYS ARE REQUIRED? 5. MONITORING. AND REPORTING PROPOSAL RELATED COSTS? SUPERVISOR RESIDENT ENGINEER PRINT SIGNATURE DATE: HIB/PMD REPRESENTATIVE REVISION 2 19-MAR-08 PRINT SIGNATURE DATE: MODIFICATION JUSTIFICATION . WHY IS THE PROPOSED WORKS NECESSARY? 2. PROPOSAL IS ATTRIBUTABLE TO: DESIGN ERRORS & OMISSIONS IF OTHER WAS CHOSEN ABOVE. ARE ADDITIONAL CALENDAR DAYS REQUIRED? IF SO.GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT MODIFICATION JUSTIFICATION PROJECT NAME: PROJECT LOCATION: CONTRACTOR: CONTRACT AMOUNT: LYD DATE: PROPOSAL NUMBER: PROJECT NUMBER: DATE OF CONTRACT: NOTICE TO PROCEED DATE: 1. WHY ARE ADDITIONAL CALENDAR DAYS REQUIRED? 6. PRICING METHOD AND SUBSTANTIATION: 4. PROPOSED METHODOLOGY FOR ISOLATING. PLEASE EXPLAIN: CHANGED OR DIFFERING SITE CONDITIONS OTHER – EXPLANATION BELOW 7. HISTORY OF PROPOSED WORKS? 3.
The continuation of non-compliant activities / Works shall be solely at the Contractor’s own risk. its proposed corrective action(s) for review. Non-compliant works may be required to be removed and replaced at no cost to HIB/PMD. Payment for non-compliant works may be withheld until this Notice is resolved.GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT NON-COMPLIANCE NOTICE TO: CONTRACTOR (PROJECT MANAGER / SUPERINTENDENT): PROJECT NUMBER: CM/CS: PROJECT NAME: PROJECT LOCATION: CONTRACTOR: DATE: NOTICE NUMBER: LOCATION / STATIONING: REFERENCE (SPECIFICATION AND / OR DRAWING NUMBER. 1. RESOLUTION OF APPARENT NON-COMPLIANCE ACT(S) AND/OR CONDITION(S) OBSERVED DESCRIBED ABOVE:: Issuance of this limited-purpose notice shall not be constructed to affix responsibility or liability on the CM/CS for the location or the correction of identified potential violations or the adequacy of any corrections. NOTIFICATION OF APPARENT NON-COMPLIANCE ACT(S) AND / OR CONDITION(S) OBSERVED AND LOCATION AS FOLLOWS: CM/CS REPRESENTATIVE: PRINT SIGNATURE DATE: RECEIVED and ACCEPTED CONTRACTOR REPRESENTATIVE: PRINT SIGNATURE DATE: 2.): DISCOVERY: OBSERVATION TESTING OTHER EXPLAIN: _________________________________________ Notice is hereby given that the below described works does not comply with the requirements of the listed Contract Documents. comment and approval by the CM/CS or HIB/PMD designated representative. The Contractor shall prepare and submit to the Supervisor Resident Engineer. CONTRACTOR’S REPRESENTATIVE: REVISION 2 25-MAR-08 PRINT SIGNATURE DATE: NON-COMPLIANCE NOTICE .
GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT SHEET: 1 OF 4 PRECONSTRUCTION CONFERENCE AGENDA MEETING LOCATION PROJECT NAME: PROJECT LOCATION: CONTRACTOR: PROJECT MANAGER: ADDRESS: PHONE: E-MAIL: ATTENDANCE SR. REPRESENTATIVE: CM/CS CONST. LIQUIDATED DAMAGES. In accordance with the contract documents. for each and every calendar day REVISION 2 6-APR-08 PRECONSTRUCTION CONFERENCE AGENDA . HIB REPRESENTATIVE: HIB REPRESENTATIVE: SR. AND INSURANCE The amount of this contract is . 2. the liquidated damages will be the work remains incomplete beyond the expiration date of the contract time. NOTICE TO PROCEED DATE AND CONTRACT TIME Notice to Proceed Date: Contract Time: days 4. REPRESENTATIVE: CONTRACTOR REPRESENTATIVE: CONTRACTOR REPRESENTATIVE: CONTRACTOR REPRESENTATIVE: OTHER: MEETING TIME: PROJECT NUMBER: DATE OF MEETING: PHONE 1. INTRODUCTIONS UTILIZATION OF LOCAL LABOR & PAYROLL This project requires that the contractor achieve a local labor participation of . REPRESENTATIVE: CM/CS CONST. HIB/PMD REPRESENTATIVE: HIB/PMD REPRESENTATIVE: HIB/PMD REPRESENTATIVE: HIB/PMD REPRESENTATIVE: HIB/PMD REPRESENTATIVE: CM/CS DESIGN REPRESENTATIVE: CM/CS DESIGN REPRESENTATIVE: CM/CS CONST. 3. CONTRACT AMOUNT.
Narrative description report of anticipated work sequences as indicated by sequence of activities presented in the schedule. Electronic copies made available to the HIB/PMD Representative. If the utilities are to be relocated. This letter from the Contractor shall be on company letterhead and signed by an officer of the company. monthly updates. 15 days after receipt of site. ADDRESS OF THE CONTRACTOR The Contractor shall provide a letter to the CM/CS Representative stating the address to which all billing. EMERGENCY PHONE NUMBERS The Contractor is required to provide a 24-hour telephone number. 11. Discussion to include the number of shop drawings to be included in each submittal. at which an emergency call relating to project issues can be placed. number and re-submittal numbering requirements.GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT SHEET: 2 OF 4 PRECONSTRUCTION CONFERENCE AGENDA MEETING LOCATION PROJECT NAME: MEETING TIME: PROJECT NUMBER: DATE OF MEETING: 5. the Contractor. The receiving party must have the authority to resolve such problems immediately. and the associated submittal requirements (e. 9. and future funds are to be sent. etc. no guarantee is made as to the extent and/or accuracy of available information. Application for payment shall not be considered complete or processed for payment until progress revision is submitted and approved. prior to starting work. other as directed or deemed necessary. REVISION 2 6-APR-08 PRECONSTRUCTION CONFERENCE AGENDA . PROJECT SIGN UTILITY COORDINATION The Contractor shall verify location and elevation of existing utilities prior to construction operations. listing of critical submittals. The construction schedule shall include: • • • • Bar chart as per the specifications. 6. CORRESPONDENCE All project related correspondence from the Contractor shall be addressed to: CM/CS Representative: Company Name: Address: Telephone: Fax: Mobile / Cell: E-mail: 7. Above instruction shall be verified for conformance to the requirements of the Contract. Critical path shall be clearly identified. 8. CONSTRUCTION SCHEDULE Within calendar days of receiving the site. including a back-up number. Any additional instruction provided herein shall also conform to the requirements of the Contract.). however. estimates. coordinate these activities with the before the Contractor mobilizes to a specific area to begin the Work. The will work with the contractor in the identification of existing utilities. The Contractor is hereby placed on notice that it is the Contractor’s responsibility to coordinate the relocation of any and all utilities. SUBMITTAL(S) & PROJECT START CHECKLIST Review of shop drawing submittal process to be briefly described here.. 10. The Contractor shall also provide the name and telephone numbers of the individual to whom correspondence should be addressed and the individual who is authorized to execute change documents. shall submit the initial construction schedule.g. Telephone number shall be to a person and not to a person and not voicemail / answering machine.
19.GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT SHEET: 3 OF 4 PRECONSTRUCTION CONFERENCE AGENDA MEETING LOCATION PROJECT NAME: MEETING TIME: PROJECT NUMBER: DATE OF MEETING: 12. CERTIFICATES OF SUBSTANTIAL AND FINAL COMPLETION FINAL PAYMENT POLICY COMPLIANCE In compliance with the Contract Documents. 13. written in-place field density reports should be provided to the Project Inspector the same working day. TRAFFIC CONTROL MONTHLY PAY ESTIMATES The monthly estimate cut-off date for the project is the last day of the month. 14. 18. the Contractor shall MODIFICATION ORDERS CLAIM FOR TIME EXTENSION All claims by the Contractor shall be submitted in accordance with the Contract. 17. Information shall be recorded concurrently with construction progress to be reviewed and discussed at the time of the project progress meetings. Failure to provide this information in a 15. PROJECT RECORD DRAWINGS & PROGRESS MEETINGS The Contractor shall maintain one copy of the Project Record Drawings. TESTING LABORATORY Distribution of test results will be one (1) copy to each of the following: • • • • • • Supervisor Construction Manager Supervisor Resident Engineer HIB/PMD Project Representative (preferably E-mailed) Consulting Design Engineer Contractor Ready Mix Supplier (concrete strength tests only) In addition. . Progress meetings will be held on the at prior to the previously established cut-off date in the Resident Manager’s office. 20. Any failed test results are to be reported immediately to the Resident Manager. 16. . The contractor shall submit timely manner will delay processing pay estimates. The Contractor is hereby notified that claims for additional time will not be processed unless the Contractor can prove that the event giving rise to such a claim had a direct impact on the Contractor’s submitted construction schedule critical path. REVISION 2 6-APR-08 PRECONSTRUCTION CONFERENCE AGENDA .
and other disposable items resulting from the Contractor’s operations. Remit comments within three (3) working days of receipt via e-mail to: Mobile / Cell: E-mail: DISTRIBUTION COPY TO: Attendees Permanent File # REVISION 2 6-APR-08 PRECONSTRUCTION CONFERENCE AGENDA . debris. 22. Written permission must include a description of the property on which the soil is deposited and a copy must be furnished to the HIB/PMD Representative. excess dirt. etc. as called for in the General Conditions (Article 3. rubble. the job site. Operation & Maintenance Manuals. or off. the Contract must secure written permission to do so. Site Restoration. SAFETY WORKING HOURS PROJECT SPECIFIC WORK OTHER ITEMS Examples: Housekeeping. 23. Transfer of Materials and/or Spare Parts. whether on-site. DISPOSAL OF UNDESIRABLE & EXCESS MATERIALS Vegetation. or off-site. and spoilage shall not be disposed of in any storm drainage conveyance system on. scrap materials.GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT SHEET: 4 OF 4 PRECONSTRUCTION CONFERENCE AGENDA MEETING LOCATION PROJECT NAME: MEETING TIME: PROJECT NUMBER: DATE OF MEETING: 21. 24. The meeting adjourned at CM/CS Representative: Company Name: Address: Telephone: Fax: . The contractor shall perform a daily clean up of all dirt. 25.20). broken concrete. Local Concerns and Proposed Mitigation of Same. If soil is deposited on private property. debris. Tree Protection. Permitting Process. The Contractor shall dispose of all undesirable materials off-site and in a lawful manner. Materials Storage.
Pay Estimates. and Decisions 4 Identification of Problems That May Impede Progress 5 Review of Submittal Status and Critical Submittals 6 Review of RFI / RFP / Modification Proposal Status 7 Modification Order Status 8 Planned Works for the Next Progress Period 9 Resident Complaints 10 Laboratory Activities 11 Other Items Relating to the Works 12 Next Progress Meeting Monthly Progress Mtg.Great Socialist People's Libyan Arab Jamahiriya Housing Infrastructure Board Program Management Department Monthly Progress Meeting Agenda Meeting Location: Project Name: Project Location: Contractor: Project Manager: Address: Phone: E-Mail: CM / CS: Project Information Thru Pay Estimate Number: ____ Original Contract Value: Approved Modification Orders: Current Contract Value: LYD Change Orders for this Period: Total Billed-to-Date: Percent Complete By Time: Percent Complete By LYD: Agenda Items % % Meeting Date: Meeting Time: Project No. Problems. and Compliance Submittals 3 Field Observations. Agenda 1 .: Thru Date of Pay Estimate: Contract Approval Date: Notice to Proceed Date: Original Contract Time: Original Completion Date: Days Used-to-Date: Approved Additional Days: Current Completion Date: 0-Jan-00 0 1 Sign-in Sheet and Introductions of New Attendees 2 Review of the Construction Schedule Submittal.
Totals 85% of Totals LYD LYD - LYD LYD - LYD LYD - LYD LYD - LYD LYD - LYD LYD - LYD LYD - RFP for Stored Materials 1 .Great Socialist People's Libyan Arab Jamahiriya Housing Infrastructure Board Program Management Department Stored Materials Request for Payment Project Name: From: Contractor Project Manager: Address: Phone: E-Mail: Project Number: Project Location: To: CM/CS Supervisor Resident Engineer: Address: Phone: E-Mail: Estimate Number: Date: Vendor Invoice # Tag # Previously Material Received This Period To Date Previously Material in Place This Period To Date Material Balance Reference Pay Item No.
REVISION 2 19-MAR-08 REQUEST FOR INFORMATION .GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT REQUEST FOR INFORMATION PROJECT NAME: PROJECT LOCATION: CONTRACTOR: SPECIFICATION NUMBER: DETAIL NUMBER: PROJECT NUMBER: REQUEST TYPE: CONTRACT NUMBER: DRAWING NUMBER: REQUESTED RESPONSE DATE: DATE: RFI NUMBER: TECHNICAL ADMINISTRATIVE QUESTION: ATTACH AND LIST ADDITIONAL DOCUMENTS AS NECESSARY CONTRACTOR REPRESENTATIVE / TITLE: PRINT SIGNATURE DATE: CM/CS REPRESENTATIVE RESPONSE: CM/CS REPRESENTATIVE / TITLE: PRINT SIGNATURE DATE: NOTE: CM/CS representative responses having an impact on contract time and cost (increase and decrease) shall be noted as such by the respondent. The Contractor shall immediately submit a Modification Proposal so as to not delay the Works in accordance with the Contract Documents.
GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT SIGN-IN SHEET PROJECT NAME: PROJECT LOCATION: PROJECT NUMBER: MEETING TYPE / SUBJECT: MEETING DATE: NAME COMPANY PHONE NUMBER FAX NUMBER E-MAIL ADDRESS SIGNATURE SIGNATURE SIGNATURE SIGNATURE SIGNATURE SIGNATURE SIGNATURE SIGNATURE SIGNATURE SIGNATURE SIGNATURE SIGNATURE REVISION 2 7-MAR-08 SIGN-IN SHEET .
GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT SIGN-IN SHEET PROJECT NAME: PROJECT LOCATION: PROJECT NUMBER: MEETING TYPE / SUBJECT: MEETING DATE: NAME COMPANY PHONE NUMBER FAX NUMBER E-MAIL ADDRESS SIGNATURE SIGNATURE SIGNATURE SIGNATURE SIGNATURE SIGNATURE SIGNATURE SIGNATURE SIGNATURE SIGNATURE SIGNATURE SIGNATURE REVISION 2 7-MAR-08 SIGN-IN SHEET .
GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT SIGN-IN SHEET PROJECT NAME: PROJECT LOCATION: PROJECT NUMBER: MEETING TYPE / SUBJECT: MEETING DATE: NAME COMPANY PHONE NUMBER FAX NUMBER E-MAIL ADDRESS SIGNATURE SIGNATURE SIGNATURE SIGNATURE SIGNATURE SIGNATURE SIGNATURE SIGNATURE SIGNATURE SIGNATURE SIGNATURE SIGNATURE REVISION 2 7-MAR-08 SIGN-IN SHEET .
Great Socialist People's Libyan Arab Jamahiriya Housing Infrastructure Board Program Management Department Warranty Log Project Name: Contractor: Project Manager: Address: Phone: E‐Mail: Project Number: Project Location: CM/CS: Senior Resident Engineer: Address: Phone: E‐Mail: Log Entry Date: System or Equipment Item Vendor Manufacturer Vendor Representative Contact Phone Delivery Date Start Date Warranty Start Date Warranty End Date Comments Warranty to O & M Y N Materials On‐Site RFP 1 .
Great Socialist People's Libyan Arab Jamahiriya Housing Infrastructure Board
Program Management Department
Project Name: Project Number: Contractor Name: Contractor Address: CM/CS Name:
CM/CS Sr. Resident Eng. (SRE):
O&M SA SD TD SUBMITTAL TYPE KEY OPERATIONS & MAINTENANCE MANUAL SAMPLES SHOP DRAWINGS TECHNICAL DATA / REPORTS APPROVAL STATUS KEY
1 2 3 NO EXCEPTION EXCEPTION AS NOTED REJECTED ‐ RESUBMIT 4 5 6 ACKNOWLEDGE RECEIPT FOR INFORMATION ONLY NOT REQUIRED FOR REVIEW
SPECIFICATION 01000 1 2 3 4 5 6 7 8 02050 1 2 3 4 5 02072 1 2 02160 1 02200 1 2 3 4 5 6 02207 1 02280 1 2 3 4 02400 1 2 02510 1 1 2 3 4
DESCRIPTION General Conditions Submittal Control Log Materials Control Log Drawing Control Log Progress Schedule Permits Maintenance of Traffic Project / Site Photographs Contract Closeout Log Demolition Demolition Schedule Proposed Demolition Activities Demolition Photographs Certified Engineer's Survey Record Drawings Hazardous Material Abatement Execution Plan Owner's Insurance Acceptance Excavation Support Systems Shop Drawings and Calculations Earthwork Test Reports ‐ Soil Analysis Test Reports ‐ Verification of Subgrade Test Reports ‐ Density Test reports ‐ Moisture Density Test Reports‐Compressive Strength Arborist Maintenance Recommendations Aggregate Materials Manufacturer's Cert. of Compliance Soil Treatment Certificate of Installation/Treatment Record Documents Warranty Bond Guaranteeing Warranty Foundation Drainage Corrugated Drainage Tubing Geotextile Asphalt Paving Product Information Concrete Paving Mix Designs and Test Data Certifications from Testing Agents Delivery Tickets Cold Weather Measures
TYPE SUBMITTAL TYPE (see Key Legend)
REQUIRED ON SITE
SCHEDULE SUBMITTAL RECEIVED
DATE SUBMITTED TO CM/CS
DATE CM/CS RETURNED
APPROVAL APPROVAL DATE SENT TO STATUS KEY HIB/PMD
DATE SENT TO CONTRACTOR
Great Socialist People's Libyan Arab Jamahiriya Housing Infrastructure Board
Program Management Department
SPECIFICATION 02580 03100
DESCRIPTION 5 Hot Weather Measures Pavement Marking 1 Product Data Concrete Formwork 1 Waterstop product Data 2 Samples; Waterstop 3 Samples: Form Ties 4 Product Data: Release Agent 5 Shop Drawings Conc. & Masonry Reinforcement 1 Shop Drawings: Foundations& Columns 2 Mill Tests 3 Shop Drawings: Elevated Slabs & Bms 4 Tension Splice Product Data 1 Masonry Reinf. Shop Drawings 2 Masonry Reinf. Mill Tests Concrete ‐ Ready‐Mix 1 Mix Designs 2 Placing Drawings 3 Pre‐Qualify Suppliers Concrete ‐ Architectural CIP 1 Product Data 2 Forming Drawings 3 Samples 4 Mix Designs Concrete Finishes 1 Curing Compound Data Submittal Post‐Tensioned Concrete 1 Shop Drawings 2 Product Data 3 Samples 4 Deviations from CD's 5 Static and Dynamic Test Data 6 Calculations for Losses 7 Certified Mill Test Reports 8 Certification of Coating Materials 9 Location of Construction Joints Architectural Precast (Plant Cast) 1 Manufacturer's Qualifications 2 Concrete Mix Designs 3 Samples 4 Shop Drawings 5 Mill Reports 6 Quality Control Procedures Architectural Precast (Site Cast) 1 Samples 2 Shop Drawings Masonry 1 Grout & Mortar Product Data 2 Grout & Mortar Test Data 3 Grout & Mortar Installation 4 Grout & Mortar Mix Design 1 Accessories Product Data 2 Accessories Samples 1 Cleaning Product Data 2 Brick Manufacturer's certificates 3 Brick Samples 1 CMU Manufacturer Certificates 1 Glass Block Product Data
TYPE SUBMITTAL TYPE (see Key Legend)
REQUIRED ON SITE
SCHEDULE SUBMITTAL RECEIVED
DATE SUBMITTED TO CM/CS
DATE CM/CS RETURNED
APPROVAL APPROVAL DATE SENT TO STATUS KEY HIB/PMD
DATE SENT TO CONTRACTOR
Great Socialist People's Libyan Arab Jamahiriya Housing Infrastructure Board
Program Management Department
SPECIFICATION 2 3 07650 1 2 05400 1 2 3 4 05500 05120 1 2 3 4 05200 1 05300 1 2 3 05500 1 2 3 05510 1 2 05721 1 2 3 4 5 05800 1 2 3 06100 1 2 06200 1 2 3 07190 1 2 07210 1 07240 1 2 3 4 5 6 7 07255 1 2 07270 1 2 07530 1
DESCRIPTION Glass Block Samples Glass Block Shop Drawings Thru Wall Flashing Product Data Thru Wall Flashing Samples Cold Formed Metal Framing Product Data Structural Design Calculations Shop Drawings Welder's Certification Structural & Miscellaneous Steel Structural Steel Shop Drawings Structural Steel Welding Procedures Structural Steel Mill Test Reports Structural Steel Quality Control Prog. Metal Joist Shop Drawings Metal Decking Shop Drawings Metal Decking Product Data Metal Decking Welder's Certification Misc. Metals Shop Drawings #1 Misc. Metals Shop Drawings #2 Misc. Metals Welder's Certification Metal Stairs & Rails Shop Drawings Metal Stairs & Rails Product Data Arch. Railings Shop Drawings Arch. Railings Product Data Arch. Railings Samples Arch. Railings Welder's Certification Arch. Railings ‐ Color Charts Exp. Joint Cover Product Data Exp. Joint Cover Shop Drawings Exp. Joint Cover Color Samples Rough Carpentry Preservative Treated Wood Certification Fire Retardant Treated Wood Cert. Finish Carpentry and Millwork Shop Drawings Product Data Samples Vapor Barrier Product Data Samples Building Insulation Perimeter Slab Insulation Product Data EIFS Shop Drawings Product Data Intent to Warrant Certificates Samples Certifications by System Manufacturer Maintenance Data Cementitious Fireproofing Samples Product Data Firestopping Shop Drawings Product Data Roofing Product Data
TYPE SUBMITTAL TYPE (see Key Legend)
REQUIRED ON SITE
SCHEDULE SUBMITTAL RECEIVED
DATE SUBMITTED TO CM/CS
DATE CM/CS RETURNED
APPROVAL APPROVAL DATE SENT TO STATUS KEY HIB/PMD
DATE SENT TO CONTRACTOR
Great Socialist People's Libyan Arab Jamahiriya Housing Infrastructure Board Program Management Department SPECIFICATION 2 3 4 07650 1 2 07820 1 2 3 4 5 6 7 07900 7910 1 2 3 07140 1 07150 1 07920 1 2 3 4 5 6 7 8 9 08110 1 2 3 08200 1 2 3 4 08340 1 2 08400 1 2 3 4 5 08460 1 2 08460 3 4 08520 1 2 3 4 08710 1 2 DESCRIPTION Shop Drawings Certificates Submittals Schedule Thru Wall Flashing Product Data Thru Wall Flashing Samples Skylights Shop Drawings Product Data Samples Glass Manufacturer's Approval Structural Design Calculation Maintenance Data Record Drawings Waterproofing & Caulking Membrane Water Proof Product Data Drainage Material Product Data Substrate Certification Metallic Water proof Product Data Dampproof Product Data One part Sealant Product Data One Part Sealant Color Sample Bath Sealant Product Data FDA Sealant Product Data FDA Sealant Color Sample FDA Sealant Cert. Acrylic Sealant Product Data Acrylic Sealant Color Sample FDA Acrylic Compound Product Data Acrylic Compound Color Sample Hollow Metal Shop Drawings Samples Product Data Wood Doors Shop Drawings/schedule Product Data Samples Intent to Warrant & Certification Coiling Grilles Shop Drawings Product Data Entrances & Storefronts Shop Drawings Product Data Glass Manufacturers Approval Samples Maintenance Data Auto Entrance Doors Shop Drawings Glass Manufacturers Approval Samples Maintenance Data Aluminum Windows Shop Drawings Product Data Samples Maintenance Data Door Hardware Hardware Schedule Samples TYPE SUBMITTAL TYPE (see Key Legend) REQUIRED ON SITE SUBMITTAL REQUIRED SCHEDULE SUBMITTAL RECEIVED DATE SUBMITTED TO CM/CS DATE CM/CS RETURNED APPROVAL APPROVAL DATE SENT TO STATUS KEY HIB/PMD DATE SENT TO CONTRACTOR Submittal Log 4 .
& Acoustical 1 Drywall Product Data 2 Drywall Certification 1 Insulation Product Data 1 Acoustical Shop Drawings 2 Acoustical Product Data 3 Acoustical Samples Tile 1 Product Data 2 Samples Synthetic Stone 1 Shop Drawings 2 Product Data 3 Samples 4 Maintenance Data Terrazzo 1 Shop Drawings 2 Product Data 3 Samples Concrete Pavers 1 Samples Resilient Flooring 1 Product Data 2 Samples Carpet 1 Shop Drawings 2 Product Data 3 Samples 4 Maintenance Data Painting 1 Product Data 2 Color Samples Vinyl Wallcovering 1 Product Data 2 Samples Toilet Partitions 1 Shop Drawings 2 Color Samples Cubicle Curtain & Track 1 Shop Drawings 2 Product Data 3 Samples Handrails & Corner Guards 1 Shop Drawings 2 Product Data 3 Installation Procedures 4 Color Charts Fire Extinguishers 1 Shop Drawings 2 Product Data Toilet Accessories 1 Schedule TYPE SUBMITTAL TYPE (see Key Legend) REQUIRED ON SITE SUBMITTAL REQUIRED SCHEDULE SUBMITTAL RECEIVED DATE SUBMITTED TO CM/CS DATE CM/CS RETURNED APPROVAL APPROVAL DATE SENT TO STATUS KEY HIB/PMD DATE SENT TO CONTRACTOR 09200 09210 09260 09510 09300 09316 09410 09620 09650 09680 09900 09955 10165 10190 10260 10522 10800 Submittal Log 5 . Insulation.Great Socialist People's Libyan Arab Jamahiriya Housing Infrastructure Board Program Management Department SPECIFICATION 08800 DESCRIPTION 3 Templates Glass & Glazing 1 Samples 2 Product Data 3 Framing Manufacturers Approval 4 Calculations 5 Maintenance Data Drywall.
Great Socialist People's Libyan Arab Jamahiriya Housing Infrastructure Board Program Management Department SPECIFICATION 11132 11400 DESCRIPTION 2 Product Data Projection Screens 1 Product Data Food Service Equipment 1 Equipment Brochures 2 Shop Drawings 3 Equipment Specifications Floor Mats & Frames 1 Shop Drawings 2 Product Data 3 Conformance With Building Code 4 Samples Elevators 1 Shop Drawings 2 Samples 3 Certificates of Compliance 4 Maintenance Data Mechanical 1 Shop Drawings 2 Product Data 3 Samples 4 Certificates of Compliance 5 Maintenance Data Electrical 1 Shop Drawings 2 Product Data 3 Samples 4 Certificates of Compliance 5 Maintenance Data TYPE SUBMITTAL TYPE (see Key Legend) REQUIRED ON SITE SUBMITTAL REQUIRED SCHEDULE SUBMITTAL RECEIVED DATE SUBMITTED TO CM/CS DATE CM/CS RETURNED APPROVAL APPROVAL DATE SENT TO STATUS KEY HIB/PMD DATE SENT TO CONTRACTOR 12690 14200 15000 16000 Submittal Log 6 .
sequences. Capacity. Review of this submittal does not include a review of any of the matters referenced in the previous sentence. methods. and for performing all work in a safe and satisfactory manner. information that pertains solely to the fabrication processes or to the means.Great Socialist People's Libyan Arab Jamahiriya Housing Infrastructure Board Program Management Department Contractor Submittal Transmittal Section 1: Contractors Date: TO: Project Name: CM/CS Recipient's Name: Recipient's Title: Address: Address: Contractor's Job Number Project Number: FROM: Contractor Sender's Name: Sender's Title: Address: Address: Reference Number: Revision: Description Item (Name. techniques. and procedures of construction. CONTRACTOR: (Stamp & Signature for all submittals) Section 2: CM/CS Corrections or comments made on the contents of this submittal during this review do not relieve the contractor from compliance with the requirements of the Contract. Action Codes 1 NO EXCEPTION 2 EXCEPTIONS AS NOTED 3 REJECTED ‐ RESUBMIT 4 ACKNOWLEDGE RECEIPT 5 FOR INFORMATION PURPOSES ONLY 6 NOT REQUIRED FOR REVIEW NOTES A B INSTALLATION SHALL PROCEED ONLY WHEN ACTION CODE IS 1 OR 2 ACTIONS CODED 3 SHALL BE RESUBMITTED WITHIN LIMITS SET IN CONTRACT REVIEW DOES NOT RELIEVE CONTRACTOR FROM C RESPONSIBILITY FOR COMPLIANCE WITH ALL REQUIREMENTS OF THE CONTRACT DOCUMENTS ATTACHMENTS ACTION CO 1 2 3 4 5 CM/CS Engineer: Received By: Signature: Date: Contractor Submittal Transmittal 1 . Type. Specific Use. coordination of its work with that of all other trades.) Manufacturer / Designer Item # Type / No. all of which are exclusive responsibility of the Contractor. Review of a specific item shall not include review of an assembly of which the item is a component. Contractor is responsible for dimensions to be confirmed and correlated at the job site. etc. This certifies that all items submitted herewith have been checked by the Contractor are in conformance with the requirements of the contract documents. except as noted. of Copies Comments / Details Status Deviations NO YES If YES. Size. tabulate and identify on sparate sheet as necessary.
nor for errors or omissions in shop drawings. 9. REVISION 2 20-MAR-08 SUBMITTAL REVIEW FORM . 19. 2. 3. 12. 10. 17. 18. 7. 5. 4. 13. 11. and for coordination of work of all trades.GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT SUBMITTAL REVIEW FORM PROJECT NAME: PROJECT LOCATION: SPECIFICATION SECTION: PROJECT NUMBER: SUBMITTAL NUMBER: DATE: ITEM REVIEWED MANUFACTURER: DESCRIPTION: RESPONSE STAMP REVIEWED FOR GENERAL CONFORMANCE WITH DESIGN CONCEPT OF PROJECT AND GENERAL COMPLIANCE WITH CONTRACT DRAWINGS. 15. AND DOCUMENTS. for fit of parts when assembled. CM/CS REVIEWER: PRINTED SIGNATURE ACKNOWLEDGE RECEIPT FOR INFORMATION PURPOSES ONLY NOT REQUIRED FOR REVIEW DATE: COMMENTS 1. NO EXCEPTION EXCEPTIONS AS NOTED REJECTED . This review does not supersede or overrule laboratory analysis or test reports. SPECIFICATIONS. 8. Contractor is responsibility for confirming and correlating dimensions at job site for information which pertains to fabrication processes or construction techniques. 6. 20. 14. 16.RESUBMIT Review of shop drawings shall in no way relieve the Contractor of responsibility for deviation from requirements of contract documents.
The responsible Manager / Superintendent is to sign and return a copy of this notice to signify acknowledgement of receipt. your site safety plan. NOTIFICATION OF APPARENT NON-COMPLIANCE ACT(S) AND/OR CONDITION(S) OBSERVED AND LOCATION AS FOLLOWS: CM/CS SUPERVISOR RESIDENT ENGINEER: PRINT SIGNATURE DATE: RECEIVED and ACCEPTED CONTRACTOR MANAGER / SUPERINTENDENT: 2. or recognized industry safety standards. As a result of this Apparent Non-Compliance Act. 1. Please notify your responsible Manager / Superintendent at once and have that person immediately commence the necessary actions to remedy this apparent violation. CONTRACTOR MANAGER / SUPERINTENDENT: PRINT SIGNATURE DATE: REVISION 2 25-MAR-08 NON-COMPLIANCE NOTICE .GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT SITE SAFETY NOTICE TO: CONTRACTOR’S SAFETY MANAGER / PROJECT MANAGER / SUPERINTENDENT DATE: NOTICE NUMBER We are notifying you of an observed act and / or condition. described below. and / or condition. which appears to be in violation of your Contract as it relates to compliance with national and / or local safety laws and ordinances. CM/CS and / or HIB/PMD personnel. PRINT SIGNATURE DATE: RESOLUTION OF APPARENT NON-COMPLIANCE ACT(S) AND/OR CONDITION(S) OBSERVED DESCRIBED ABOVE:: Issuance of this limited-purpose notice shall not be constructed to affix responsibility or liability on the CM/CS for the location or the correction of identified potential violations or the adequacy of any corrections. will not be permitted to work or observe work in this area until the observed act and / or condition is addressed and / or remedied.
The response date may be modified by written request of the recipient and document originator approval. PHOTOS.GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT REQUEST FOR PROPOSAL PROJECT NAME: PROJECT LOCATION: CONTRACTOR: CM/CS: REQUESTED RESPONSE DATE: SPECIFICATION SECTION: CONTRACT DRAWING(S) / DETAIL(S): PROJECT NUMBER: IMPACTS: CONTRACT NUMBER: DATE: REQUEST NUMBER: CONTRACT TIME COST SCOPE DESCRIPTION: ATTACH AND LIST ADDITIONAL DOCUMENTS AS NECESSARY JUSTIFICATION: ORIGINATOR / COMPANY: PRINTED SIGNATURE DATE: ATTACHMENTS: (SKETCHES.) The recipient of this Modification Request shall submit a completed and executed Modification Proposal to the document originator on or before the above Requested Response Date. ETC. REVISION 2 6-APR-08 MODIFICATION REQUEST . The recipient’s response to this Modification Request shall be made using HIB/PMD’s standard Modification Proposal Form (with attachments as necessary).
By acceptance of the Modification Order. or as a result of.GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT MODIFICATION ORDER PROJECT NAME: PROJECT LOCATION: PROJECT NUMBER: MODIFICATION IS: CONTRACTOR: ADDRESS: PHONE / E-MAIL: ITEM NO. the Contractor hereby agrees that the modification represents the total equitable adjustment due under the terms of the contract and further agrees to waive all right to file any further claims arising out of. this modification. 1 SCOPE: OWNER DIRECTED CONTRACTOR PROPOSED CM/CS: ADDRESS: PHONE / E-MAIL: DATE: MODIFICATION ORDER NUMBER: CM/CS PROPOSED AMOUNT LYD CALENDAR DAYS JUSTIFICATION : ITEM NO. REVISION 1 27-MAR-08 MODIFICATION ORDER . 2 SCOPE: AMOUNT LYD JUSTIFICATION : CALENDAR DAYS TOTALS THIS MODIFICATION: CHANGES IN CONTRACT VALUE Original Contract Value: Previous Variation Orders (Add / Deduct): This Variation Order Amount (Add / Deduct): Total Variation Order Amount: Revised Contract Amount: MODIFICATION ORDER APPROVALS CONTRACTOR REPRESENTATIVE: Print Name / Title Signature LYD CONTRACT AMOUNT LYD LYD LYD LYD LYD CHANGES IN CONTRACT TIME Original Contract Completion Date: Previous Variation Order Days: Variation Days This Modification: Total Variation Order Days: Revised Completion Date: DAYS CONTRACT TIME Days Days Days DATE: DATE: Print Name / Title Signature CM/CS REPRESENTATIVE: HIB/PMD REGIONAL MANAGER: Print Name / Title Signature DATE: DATE: Print Name / Title Signature HIB/PMD SENIOR REGIONAL MANAGER: HIB APPROVAL AUTHORITY: Print Name / Title Signature DATE: This Modification Order constitutes full and mutual accord and satisfaction for all time and costs related to this change.
RECEIVED and ACCEPTED CM/CS SUPERVISOR RESIDENT ENGINEER: HIB/PMD REPRESENTATIVE: PROJECT MANAGER / SITE SUPERINTENDENT: PRINT SIGNATURE DATE: DATE: PRINT SIGNATURE PRINT SIGNATURE DATE: DISTRIBUTION ORIGINAL TO: Contractor COPY TO: HIB/PMD HIB/PMD Technical Representative Supervisor Resident Engineer Supervisor Construction Manager Permanent File # ______________ REVISION 2 19-MAR-08 FIELD ORDER .GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT FIELD ORDER PROJECT NAME: PROJECT LOCATION: ENGINEER: 1. FIELD ORDER NUMBER: PROJECT NUMBER: CONTRACTOR: DATE: DESCRIPTION OF FIELD ORDER 2. REASONS FOR FIELD ORDER REFER TO DRAWINGS SHEET: SPECIFICATION SECTION OR DETAIL: WILL ADDITIONAL SHOP DRAWINGS BE NECESSARY? Yes No It is understood and mutually agreed that this form is to be used only to record minor alterations which do not increase or decrease the Contract Price or modify the intent of a specific provision of the Contract. the Contractor agrees to waive all rights to file any claim arising out of this Field Order. Any alteration involving modification to the Contract Price or Contract requirements must be covered by a formal Modification Order executed by HIB/PMD. and the Contractor. CM/CS. By accepting this Field Order.
GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT INSPECTOR’S DAILY REPORT WEATHER CONDITIONS: REPORT NUMBER: PROJECT NAME: PROJECT LOCATION: TEMPERATURE °C WORK PERIOD: PROJECT NUMBER: WIND VISIBILITY PRECIPITATION DATE: SHEET NUMBER S M T W T OF F S CONTRACTOR’S ACTIVITIES ACTIVITY ID STRUCTURE / WORK AREA DESCRIPTION QUANTITY INSTALLED EQUIPMENT & LABOR MANPOWER ACTIVITY ID CRAFT / LABOR N O. HOURS EQUIPMENT NAME / TYPE / MODEL # / AGE N O. IN USE HOURS STANDBY HOURS INSPECTOR: CONTRACTOR / REPRESENTATIVE: COMPANY: PRINT SIGNATURE DATE: DATE: PRINT SIGNATURE REVIEWER – SUPER. RESIDENT ENGINEER: PRINT SIGNATURE DATE: INSPECTOR'S DAILY REPORT REVISION 2 19-MAR-08 .
OF SAMPLES TIME REMARKS OTHER COMMENTS INSPECTOR: CONTRACTOR / REPRESENTATIVE: COMPANY: PRINT SIGNATURE DATE: DATE: PRINT SIGNATURE REVIEWER – SUPER. RESIDENT ENGINEER: PRINT SIGNATURE DATE: INSPECTOR'S DAILY REPORT REVISION 2 19-MAR-08 .GREAT SOCIALIST PEOPLE’S LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT INSPECTOR’S DAILY REPORT WEATHER CONDITIONS: REPORT NUMBER PROJECT NAME: PROJECT LOCATION: TEMPERATURE °C WORK PERIOD: PROJECT NUMBER: WIND VISIBILITY PRECIPITATION DATE: SHEET NUMBER S M T W T OF F S DETAILS & SKETCHES QUALITY ASSURANCE / QUALITY CONTROL / TESTING LABORATORY ACTIVITIES WORK / MATERIAL TEST NO.
Great Socialist People's Libyan Arab Jamahiriya Housing Infrastructure Board Program Management Department Estimate to Complete Project Name: CM/CS Engineer: Recipient's Name: Recipient's Title: Address: Address: Date of Estimate: Project Number: Contractor: Sender's Name: Sender's Title: Address: Address: Project Location: Contract Status as of This Date: Costs Original Contract Value Approved Modification Orders Current Contract Value Amount Paid to Date Remaining Approved Contract Value Notice to Proceed Final Completion Date Time - Days Used-to-Date Approved Additional Days Current Final Completion Date 0-Jan-00 - Estimate to Complete as of This Date: Costs Forecasted Potential Modification Orders Forecasted Quantity Under-Run Costs Forecasted Quantity Over-Run Costs Total Forecasted Unapproved Costs Remaining Approved Contract Value Estimated Costs to Complete Approved Modification Orders Amount Paid-to-Date Estimated Costs to Complete Estimated Costs at Completion Original Contract Value Delta (+/-) Delta (%) Potential Additional Days Not Yet Approved Forecasted Final Completion Time 0-Jan-00 #DIV/0! Additional Comments: CM/CS Representative (Signature): Date: Name (Print): Estimate to Complete 1 .
From Contractor To CM/CS From CM/CS Date: Project #: Date of Notice to Proceed Status Description Q&A To Contractor Reviewing Engineer Time (Days) Further Action? RFI Log 1 .Great Socialist People's Libyan Arab Jamahiriya Housing Infrastructure Board Program Management Department REQUEST FOR INFORMATION (RFI) LOG Project Name Contractor Name Contractor Project Manager Name CM/CS Name Supervisor / Resident Engineer Name Updated on: Description Spec./Dwg.
/Dwg.Great Socialist People's Libyan Arab Jamahiriya Housing Infrastructure Board Program Management Department Description Spec. From Contractor To CM/CS From CM/CS To Contractor Reviewing Engineer Time (Days) Further Action? RFI Log 2 .
From Contractor To CM/CS From CM/CS To Contractor Reviewing Engineer Time (Days) Further Action? RFI Log 3 ./Dwg.Great Socialist People's Libyan Arab Jamahiriya Housing Infrastructure Board Program Management Department Description Spec.
1 Construction Contractor 2.2 HIB/PMD 2.0 Communications 2.3 Letters of Transmittal 2.2. 2007 FILE CODES 1.1.4 Citizens 2.3 Mobilization Meeting 1.1.2 Bonds and Insurance 18.104.22.168.22.214.171.124.2.7 E-mail 2.2.6 Interoffice Correspondence 2.4 Pre-Construction Conference 1.2 HIB/PMD 126.96.36.199 Other 2.1.2 Agenda 1.1.6 Interoffice Correspondence 2.1.3 Agencies/Towns 188.8.131.52.1 Contract 1.7 E-mail 2.APPENDIX C LIBYAN HOUSING AND INFRASTRUCTURE BOARD (HIB/PMD) PROGRAM MANAGEMENT DEPARTMENT (PMD) Construction Document Control File Codes November 11.5 Laboratories 2.2 Construction 2.4.2 Turning Over of Site 1.3 Agencies/Towns 184.108.40.206 Contract Documents 220.127.116.11 Incoming Correspondence 2.2 Outgoing Correspondence 2.1.3 Minutes 2.2 Construction 2.1 Agenda 1.4 Citizens 18.104.22.168 Record of Telephone Conversations 47 .8 Other 2.1 Notice to Proceed 1.1.1 Notice to Proceed Letter 22.214.171.124 Minutes 1.1 Construction Contractor 2.5 Laboratories 2.1 Engineering/Design 2.1 Engineering/Design 2.
Proposal.) 12.3 Design Calculations Review Comments Construction Schedules 5.4 Laboratory Test Results 14.2 Minor Changes MC No.0 11.0 12. RFP.126.96.36.199 48 .1 Proctor (PI.0 Design Submittals 3.4.4 Other Inspection Daily Reports Diaries Time Sheets Construction Contractor’s Pay Estimates 9.2 Claims Against Construction Contractor Claims Against Construction Contractor No.0 10. Record of Negotiation.1 Modification Orders MO No.3 Recovery 5. Findings of Fact.0 9.4.0 Claims 13.1 Baseline 5.1 Drawings 3.1 Claims Against HIB/PMD Claim No.1 Schedule of Values 9. ____ 13. LL.0 7.0 6.3 Pressure Tests 14.2 Pay Estimates Requests for Information (RFI) Request for Proposal/Proposals (One file folder for each RFP and the corresponding Proposal) Modification Orders (one file folder for each Modification Order that includes RFI.3.2 Soil Density 14.4 Asphalt 14. PL) 14.2 Technical Specifications 3.1 Testing Laboratory Invoices 14. and all other associated conversations with the Construction Contractor and the Modification Order Form. ____ 12. ____ Construction Test Results 14.2 Updates 5.0 13.0 5. Parallel Estimate.0 8.3 Concrete (All Tests Types) 14.2 Chlorination 14. ___ 4.5 Coatings 14.
4 Schedule Meetings 16.0 20.5 Modification Order Meetings Photographs and Photographic Log Non-Compliance 18.0 Survey Data Geotechnical Reports Safety/Accident Reports and Meetings Constructability Review Close-Out Documentation 23.2 Final completion Certification/Punch List 23.1 18.14.0 16.1 Substantial Completion Certification/Punch List 23.4.0 49 .0 Log (Open/Close) Reports 17.0 21.3 Meetings with Other Agencies/Towns 16.2 Unscheduled Meetings with the Construction Contractor (Specific Issues) 16.0 23.6 Welding 14.3 Record Documents 23.1 Regularly Scheduled Progress Meetings 16.0 18.7 Other 15.5 Warranties/Permits 23.4 O&M Manuals 23.4.6 Spare Part Other 24.2 19.0 Submittals (One file folder for each submittal numbered sequentially) Submittal Number ____ Meetings 16.0 22.
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