1st Committee Meeting

Brainstorming

1. Introduction
A. How RIT has gotten to this point  Eat Well Live Well, other various programs and offerings, co-op research

B. Where RIT is with wellness   Today there is no formal wellness program at RIT Decentralized o o Current offerings scattered Communications aren’t coordinated

C. Why Wellness?     Studies have shown the best solution for dramatically improving health is behavior changes We’re interested in actively contributing to making these changes in our community Creating and sustaining employee wellness efforts is an important part way to help move this culture change forward This will position RIT as a true partner with employees, committed to helping them maintain a high-quality lifestyle while achieving work/life balance

D. What we Know     Most illnesses can be avoided—80% do to lifestyle The workweek has expanded (averages 47 hrs/week) Employees’ stress levels are increasing Wellness programs make economic sense—$3 return for every $1 spent and decreases in health care, disability, and workers’ compensation costs Unhealthy employees can lead to disrupted or low productivity, increased employee benefit costs, absenteeism, turnover, and low morale It’s difficult for employees to independently adopt and maintain a lifestyle that promotes health and wellness 1/3 of the workforce spends the majority of the day seated at a desk contributing to the possibility of repetitive stress injuries, back problems, and sedentary lifestyles

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2. Program Overview
A. Target Audience  All RIT faculty and staff

A. Overall Program Objectives    Create the belief that employees have the power to change their health by changing their behavior Encourage employees to take an active role in staying healthy and participating in the programs offered Shift employee mindset to be receptive to, and ready for, a more consumer-driven health care environment

B. General Program Strategies  Make the wellness effort personal in order to get employees committed to making changes and willing to take ownership for making those changes happen Promote simple changes in small steps that are easy to adopt Tie in wellness events and information to the four seasons Use a combined approach of wellness offerings

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3. Analysis
A. Current RIT offerings  Fitness o o o o o o  Aquasize Spinning Golf Personal Trainers—Group training and 1:1 Yoga Family Fitness—Children’s Swim and Learn to Skate

Nutrition and Weight Management o o Healthy vending options No trans fat used in campus food service

Mental Health o o Mindfulness Meditation offered in counseling center Employee Assistance Program (EAP)

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Challenges/Events o Ergonomics o o o Individual assessments by appointment Training offered 3x a year through CPD Promoted in New Employee Orientation, Benefits Fair, NTID Professional Development Fair Eat Well Live Well

Excellus offerings o o Disease-Management-Health Coaching (Low usage) Healthy Living Programs online  Customized Program, Diet Manager, Fitness Planner, Recipe Finder  Health Risk Assessment  Quit for Life Tobacco Cessation

Miscellaneous o o o Flu Shots Blood Drives Website in progress

B. Challenges      How to communicate the importance of wellness to senior management Lack of awareness of current offerings Self-doubt and lack of motivation among employees Low participation (To slow the growth of spending on health care, a company needs to get an 80% participation rate) Questions about privacy and discrimination

C. Guidelines         Keep it voluntary Make available to all RIT faculty and staff State our goals early and our purposes clearly Include a variety of components with different offerings Reward, don’t penalize Develop campaign to complement existing HR brand identities Comply with state laws Keep medical data secure

D. Questions for Planning       What does RIT want out of their health promotion efforts? What do the employees want? What specific health problems should we address? What approach or combination of approaches can best influence the problem? What measurable, reasonable objectives will we use to define success? What settings, channels, and activities are most appropriate for reaching our objectives?

4. Brainstorming
A. Possible vision/mission statements  Vision o Rochester Institute of Technology values the wellbeing of each individual employee. Better Me at RIT is committed to encouraging employees to make lifestyle decisions that promote optimal health and create an environment that nurtures communication and healthy relationships between all levels of management, faculty, and staff.

Mission o Based on this vision, it is the mission of the Wellness Program to provide the tools, resources, and education necessary to enhance overall health and employee satisfaction based on the assessed needs and interests of RIT faculty and staff.

B. Topics of interest       Weight loss or exercise promotion Nutrition and healthy eating/meal planning Stress management and relaxation techniques Smoking cessation Alcohol management Disease management

C. General components of successful wellness programs  Health screenings are the best-attended employee wellness programs

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Relaxation and stress management programs rank highly among employees Walking is the most popular employee wellness activity Individual counseling sessions are well-attended programs Incentive-based programs have mixed success rates

D. University Wellness Programs—Cornell, University of Michigan, University of Kentucky, University of Rochester        Health screenings Healthy cooking/nutrition classes Wellness Champions Walking programs Posters, flyers, newsletters, articles Incentives Fitness classes

E. Local Employers—Birds Eye Foods, Constellation Brands, Bausch & Lomb, Wegmans        Lunch & Learns Weight loss programs Benefit challenges Health fairs HRAs NYS Quit Line and smoking cessation seminars Incentives

D. Considerations         Activity based vs. results based Incentives Before and after data collection for analysis Wellness Coaches Telephonic/Internet health coaching or support Passive vs. Proactive approach Weight Watchers inspired menu items GlobalFit

E. Tasks

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Develop a vision/mission statement that includes RIT’s core philosophies Determine specific goals and measurable objectives according to strategic priorities Come up with a timeline Delegate roles and responsibilities for implementation— determine structure of committee o o Organize by topic? Organize by event/challenge?

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Establish itemized budget sufficient to carry out plan Choose appropriate marketing strategies for promotion Evaluate procedures to measure the stated goals and objectives

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