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M E M O R A N D U M
1 Name :
A S S O C I A T I O N
The name of the association shall be THANGAL KUNJU MUSALIAR COLLEGE OF ENGINEERING ALUMNI GLOBAL ASSOCIATION, abbreviated and hereafter referred to as TAGA. The Registered Office of the Association shall be at Geethika, HMT Colony.PO, Kalamassery Ernakulam-683503. Kochi, Kerala State or such other place as may be decided the general body of TAGA. The area of operation of the Association shall be in the State of Kerala. The Association shall be a non-profit making charitable society, registered under “The Travancore-Cochin Literary Scientific and Charitable Societies RegistrationAct, 1955”, in the state of Kerala, with the aims and objectives specified in this Memorandum of Association.
Area of Operation
Nature of the Association
Emblem The Emblem of the Association is as shown below and the same shall be shown in all letter heads and rubber stamps of the Association.
Website The official website of the Association shall be www.tkmcealumni.org ] Aims and Objectives The aim of the TAGA shall be to facilitate academic excellence of the alma mater viz. the Thangal Kunju Musaliar College of Engineering [TKMCE], (hereafter referred to as the College), through national and international cooperation and collaboration amongst its members. This shall be achieved through the following specific objectives:
share and represent the interests of the TAGA members on matters related to the welfare of students in the College by working closely and constructively with the College. to promote the institution and its graduates in the job market. (2) To identify. bonus. (4) To improve the visibility of the TKMCE both nationally and internationally and. at any time are. advise and contribute to the development of learning resources of the College by the TAGA members. (3) To create awareness amongst students in the College on both national and international good practices and academic and professional excellence. religion. (5) To promote. whatsoever. 6 [ (2) The benefits of the Association are open to all 26 [ concerned ]. irrespective of caste.(1) To foster cooperation and broad based understanding amongst the TAGA members on both academic matters and professional activities of the College and to propagate a sense of participation and involvement on the part of the TAGA members on these matters. ] 7 Governing Body The management and control of the TAGA is entrusted to the Steering Committee to be elected by the general body of members and the management shall be carried on in accordance with the Rules and Regulations. (6) To provide financial support to students of exceptional academic merits who have difficulties to continue the course due to financial hardship. interest or otherwise by way of profit to persons who. or have been members of the 5[Association ] or to any one or more of them or to any person claiming through any one or more of them. provided that nothing herein contained shall prevent the payment in good faith of remuneration to any employee of the 5 [ Association ]in return for services rendered to the5[Association ]or payment of interest at a reasonable rate on money borrowed. No member of the 5 [ Association ] shall have any personal claim on any movable 25 [ or immovable ] properties of the 5 [ Association ] or make any profit. by virtue of his membership. hence. or expenses incurred by a member or anyone so empowered in connection with the work of the5[Association ]. creed or sex. ] 6 3 [ Achievement of objectives ] 4 [ (1) ] The income and the property of the 5 [ Association ] shall be applied solely towards the promotion of the objects of the 5 [ Association ]and no part thereof shall be paid or transferred directly or indirectly by way of dividend. 22 2 [ 2 [* * * *] ] [ (7) To 23 [ cooperate and liaise with ] chapters of the TKMCE Alumni in cities/states of India and 24 [ abroad ]. .
(e) “Act” means the “The Travancore-Cochin Literary Scientific and Charitable Societies Registration Act. The Voting Members in good standing shall be entitled to vote and hold office. by the rules and regulations of the TAGA. (f) “Rules” means the Rules & Regulations of the TAGA as herein contained or as amended. . either as a full-time or a part-time student. (j) “Institution” means Thangal Kunju Musaliar College of Engineering [TKMCE]. which until otherwise determined by the TAGA shall extend from 1st April to 31st March. except to be nominated by the Steering Committee for its membership. altered or substituted from time to time. be admitted as a Student Member. 1955”. (g) “Memorandum” means the Memorandum of Association of the TAGA. Note: Words importing masculine gender shall include the feminine and words in singular shall include its plural. subject to compliance of requirements provided hereafter. shall. 9 Classes of Members There shall be three classes of members in the TAGA. shall. the management of the affairs is entrusted. however he/she will be eligible for joining as a Voting Member on leaving the College. for any duration. viz. This membership shall cease a year after leaving his/her course of studies at the College or on gaining employment. Student members in good standing shall not be entitled to vote and hold office. subjected to the condition in Clause 9. (d) “Steering Committee” or “Committee” means Steering Committee of the TAGA to whom. be admitted as a Voting Member. but they shall be eligible to join the TAGA as a Voting Member. establishments and Companies. whichever is earlier.RULES & REGULATIONS 8 Definitions (a) “Association” means the “Thangal Kunju Musaliar College of Engineering Alumni Global Association [TAGA]”. (b) “Members” means “TAGA Voting Member” or “TAGA Student Member” or “TAGA Faculty Member” or all of these three as the case may be.:(1) TAGA Voting Member: Any individual who studied at the College either as a full-time or a part-time student. subject to compliance of requirements provided hereafter. (i) “Year” means the financial year of the TAGA. (c) “General Body” constitutes the aggregate of the members of the TAGA. (2) TAGA Student Member: Any individual who is undergoing his/her studies at the College. Student members who discontinue their studies at the College shall not be eligible to continue their student membership.1. institutions. (h) “Person” shall include individuals. firms.
2. should they wish to do so. (3) Membership dues shall be payable on or before 1st of April of each calendar year. if both of them applied jointly for life memberships. except to be nominated by the Steering Committee for its membership. the TAGA shall be dissolved as per Clause 34.1 shall be referred to as Life Members. except in the case of Life Membership. as defined in Clause 12.(3) TAGA Faculty Member: Any individual who is either a current faculty or a former facultyof the College shall. if the first payment is INR500. except where the faculty member is eligible to be admitted as a Voting Member. whichever is earlier. 28 [ (2) On completion of the course and successful employment within a year. no later than 3 months from the commencement of the employment. 9[For Life Membership. except those which have already been committed. but the subscription fee shall not be refunded. The Voting Members8[and non-alumni faculty members ] shall pay a Life Membership fee of INR2500. instead of paying the annual membership fee. For couples who are eligible to enroll as Alumni Voting Members.1 irrespective of the time of the year at which he/she wishes to join. ] The 10[ membership fees ] may be subjected to revision by the Steering Committee of the TAGA. they will be given a discount of 25 % on the Life Membership fee. 11 Life Members 27 [ (1) ] The 7[ ***] Members who have paid a Life Membership fee. for a period until either the number reaches 11 or 4 years. Members who resign and rejoin shall pay a rejoining fee equal to the membership for one year in addition to the yearly fee of that category at the time of rejoining. subject to compliance of requirements provided hereafter. Any individual who wishes to join the TAGA shall pay the membership fee defined in Clause 12. If the Voting Membership falls below this figure. if the member wish to do so. the fee can be paid over two years. Faculty members in good standing shall not be entitled to vote and hold office. At the end of this period. 10 TAGA Members (1) Members in the above three categories collectively shall be known as TAGA Members. the TAGA shall freeze all its activities. (2) The TAGA shall consist of not less than 11 Voting Members. The membership shall be valid from 1st April of current year to 31st March of next year and shall be renewed annually. each student recipient of the TAGA scholarship/sponsorship is normally expected to enroll as a Life Member. (2) Members who wish to discontinue their membership shall resign at any time by notifying the Steering Committee at least 21 days in advance. be admitted as a Faculty Member. . ] 12 Membership Fees (1) The annual membership fee shall be INR250 for both the Voting Member and the Faculty Member categories and INR25 for the Student Member category.
14 Register of Members (1) The General Secretary of the TAGA shall maintain an electronic register (database) containing (a) Name of the member. The Steering Committee shall have absolute power and discretion to accept or reject any application without being bound to give any reason and the decision of the Steering Committee shall be final. provided the quorum specified in Clause 26.2 is satisfied. Such a decision shall be made on the basis of two-thirds majority amongst the Steering Committee members participating in the ballot. On being found guilty of an offence involving. The information maintained in the electronic register shall be subjected to the data protection act of the Government of India. (2) Every member shall forthwith notify in writing to the General Secretary any change of address. .13 Admission of Members An application for membership shall be made in the prescribed form and supported by proof of study in the institution. (b) the class of the membership. The application form shall be submitted to the General Secretary of the TAGA who shall submit the same for the consideration of the Steering Committee of its next meeting. moral turpitude or gross misconduct. which shall be immediately entered in the database by the General Secretary. and (f) if and when the member ceases to be a member. On the failure to pay the annual subscription within a period of 6 months after it has fallen due for payment. On being adjudicated insolvent or having suspended payment or compounded with his creditors or ordered to be wound up by a competent court. give 10 days‟ notice in writing to the member to show cause as to why his membership should not be terminated. the date of cessation of the membership. of all the members of the Association. in the opinion of the Steering Committee. (c) the address given in the application. (c) (d) 16 Exclusion and suspension of member (1) General Membership (i) If the Steering Committee feels that a member acted against the interest of the TAGA and its objectives. provided however that the Steering Committee shall before terminating membership. it shall initiate the process to invalidate the membership of the TAGA. 15 Cessation of Membership The membership of any member shall cease in the following circumstances: (a) (b) On resignation. by a letter addressed to the General Secretary. (d) the date of approval of the membership (e) period of study in the College. A candidate whose application is rejected shall be eligible to apply again only after the expiry of 6 calendar months from the date of rejection.
The deadline shall be based on Greenwich Mean Time. The eligibility to vote shall rest only with the TAGA Voting Members who have paid the annual fee payable for each year. the Steering Committee shall modify the document to incorporate the comments from the negative votes. the recommendation shall be passed to the Voting Members along with a statement of reasons for the recommendation. Powers/Remits of TAGA The TAGA shall have powers to: .3 shall be used to decide the outcome of the ballot. including all balloting mentioned elsewhere in this document. 19. Any member.(ii) Prior to starting the process to invalidate the membership. If it is found to be essential to proceed with the invalidation process. (iii) (iv) (2) Steering Committee Membership If the Voting Members feel that a Steering Committee member either acted against the interest of the TAGA and its objectives or is not actively contributing to the Steering Committee. The recommendation shall be balloted amongst the Voting Members and a decision reached by at least two-thirds majority of castvotes. the Steering Committee shall take appropriate decisions. a single vote majority as defined in Clause 27. who has been excluded under these rules shall not be eligible to apply for membership again for a period of two years. When a single vote majority is not found from all valid ballots. The process shall not be continued if the member has agreed not to repeat the action and no such action took place during the period of observation. (3) Any member of the TAGA may apply to the General Secretary for any information as may be required on any matter of the subjects or Rules and Regulations of the TAGA. (2) When documents are distributed for balloting amongst the TAGA Voting Members. 5 Voting Members together shall bring a resolution to invalidate the membership of the Steering Committee of the member and it shall be balloted. 18 Conduct of Business (1) The main mode of conduct of business shall be using the Internet communication. the member shall be given a warning and be kept on a „watch list‟ for a period of six months. All negative votes shall be accompanied with reasoning to encourage responsible criticism. failing which the ballot shall be considered null and void. 17 Rights and Privileges of Members The rights and privileges of every member shall be personal and shall not be transferred by his own act. If the outcome is again inconclusive. or by operation of law. The decision shall be based on at least two-thirds majority of cast-votes. The quorum shall be based on Clause 26. and the amended document shall be re-balloted amongst the TAGA Voting Members for a second time.2. Members shall be given clear instructions on the terms of the electronic service at the time of joining TAGA.
(2) Not less than twenty one days‟ notice of the general body meeting shall be given to members which shall specify the time and purpose of the meeting. Sign memoranda of understanding with both the Management and the Principal of the College as well as with various national and international organisations/institutions. The General Secretary for physical verification shall keep a copy of the same.(a) Register (and/or liaison) with such government/quasi-government/private organisations/ establishments that are essential to achieve the aims and objectives stated in Clause 5. (2) to consider and adopt the Annual Balance Sheet and audited accounts of the TAGA and the Auditors‟ Report on the accounts of the TAGA. and any other such personnel deemed to be necessary for the operation of the TAGA as a Non-governmental/Non-profitable Organisation. (4) The Chair Person shall preside over the general meeting and in his/her absence the meeting may elect one among the committee members present to preside over the meeting. Raise funds for the TAGA. . approved and signed by the Chairman of the next meeting. appoint company accountant/s and auditor/s. own and maintain an internet site for the TAGA and issue username and password to its members. (3) Minutes of all proceedings of general body meetings shall be entered in an electronic register. (1) The quorum for a general body meeting shall not be less than 11 Voting TAGA Members. Provided however. using the electronic chat facility within the TAGA web site. that first Annual General Body Meeting of the TAGA may be held at any time within eighteen months from the date of registration of the TAGA. 21 Annual General Body Meeting There shall be held an Annual General Body Meeting of TAGA at-least once in every calendar year within 6 months of closing of the Annual Accounts and not more than eighteen months shall elapse between one Annual General Meeting and the next. Register. Open and operate bank accounts in the name of the TAGA. Register and maintain offices. At the Annual General Body Meeting the following business shall be transacted: (1) to consider and adopt the Annual Report presented by the Committee. A general body meeting of the TAGA shall be convened using the electronic chat facility within the TAGA website. which shall be read. (b) (c) (d) (e) (f) 20 General Body Meeting The General Body of the TAGA shall consist of all the members of the TAGA.
except for the election/re-election of the Office Bearers. (8) Nominations. 23 Steering Committee (1) There shall be a Steering Committee consisting of not more than 13 TAGA Members. hence.8 & 23. (2) The Voting Members shall be elected by the membership and both the Student Member and the Faculty Member shall be nominated by the elected Voting Members. shall be invited by the outgoing General Secretary from the membership of the TAGA for the new membership of the Steering Committee. (6) The membership shall be subjected to revision every year. (4) The nominated Steering Committee Members shall have voting rights on all Steering Committee decisions. 11 [ (6) to approve constitutional amendments on the basis of two-thirds majority amongst the Voting members participating in the ballot. one TAGA Student Member and one TAGA Faculty Member. which shall be placed on the TAGA website. age/batch criteria among members should be considered for possibly balanced distribution of Steering Committee members. ] 22 Extra-ordinary General Body Meeting (1) The committee may at any time call on Extraordinary General Body Meeting of the TAGA. the maximum number of Steering Committee members from India shall be 6 12[. no more than four Steering Committee members shall be resident in the same country except in India. amongst whom there shall not be more than 11 TAGA Voting Members. excluding faculty and student nominated members. along with a statement of contributions to the TAGA.9 (7) The membership of the Steering Committee at the time of registration of the TAGA shall be by invitation in the first instance by the Moderators of the TAGA Web group on the basis of the degree of participation in the College alma mater and they shall continue until elections are held in the following year and new Steering Committee members have taken charge. (5) The membership of the Steering Committee shall be globally distributed and. (3) The Student Member shall not be from the final year of study.] At the same time. (4) to appoint an auditor and fix their remuneration.1 is satisfied. . as stated in Clauses 23. call an extraordinary general body meeting after the usual 21 days notice. provided the quorum specified in Clause 20.(3) to elect members to the Steering Committee. and (5) to transact such other business as may be included in the Agenda for the meeting. (2) The committee shall within one month after receipt of a requisition in writing from not less than 10 TAGA members setting out the matter to be discussed.
Such meetings will not have the power of the respective bodies against the subclauses of clause 21 or clause 23. assign a preference number (1. the Chairperson.11 or by resignation. the first 8 nominees who satisfy the balanced distribution of region and batch ] 14[***] shall be considered to be elected as Steering Committee members to serve for a period of one year. 2. but the quorum against the clauses 20. From this ranked list. (10) The Office Bearers.(9) 13[ When there are more than 8 nominations ] .2 shall be satisfied for the conduct of the respective meetings. viz. as the case may be) on the basis of the lowest score. (12) If due to the reason in Clause 23. General Secretary and a Treasurer. etc. or for any other reasons. See also quorum defined in Clause 26.8 & 23. the second. 24 Physical Meetings As per clause 18(1). (2) Up to a maximum of another two Steering Committee members shall be Moderators for the electronic communications. (11) A Steering Committee member who is inactive for a period of 90 days shall be considered to have discontinued from the Steering Committee. for implanting the decisions taken there. etc. though the main mode of business is using Internet communication. The Treasurer shall be a person stationed within easy reach of the College. (3) The Officer Bearers and the Moderators shall be elected from the Steering Committee by the elected Voting Members of the Steering Committee using either consensus amongst the members or a proportional representation voting system (see notes next for the definition). physical general body meetings or physical steering committee meetings shall be conducted as per the direction of the respective electronic meetings. to assign the first. Proceedings of the Steering Committee . 25 Election of Office Bearers (1) The Officers of the TAGA shall comprise a Chairperson. [Notes: In the proportional representation voting system.9 to serve for the reminder of the year. 29 [ these will be put to the eligible voting membership of the TAGA General Body and ranked in the descending order of the number of votes obtained for each nominee. preferences) to each nominee by members of the Steering Committee and add them up to decide Office Bearer (or the Moderator. in any year shall automatically be the members of the Steering Committee in the following year.1 & 26. the General Secretary and the Treasurer. a vacancy arises in the Steering Committee during its term. the vacancy shall be filled by conducting fresh elections as per Clauses 23.] 26. The General Secretary shall also be one of the Moderators for electronic communications.2 for balloting amongst Steering Committee members.
27 Powers and Duties of the Steering Committee (1) The Steering Committee shall have the authority to decide on a person of appropriate stature to be nominated as the Patron of the TAGA. . (7) The Steering Committee shall keep minutes of all its meetings. (5) Notice of every meeting of the Steering Committee stating the general nature of all business to be transacted at the meeting signed by the General Secretary shall be circulated among each member of the Steering Committee at least 14 clear days before such meeting unless urgent circumstances require short notice. Each member shall have one vote provided however that in the event of equality of votes the Chair Person shall have a second casting vote. (2) The quorum for decisions by the Steering Committee shall be when at least 6 Steering Committee members respond to a discussion and participate in a decision making process. but the proceedings of a meeting held bona fide shall not be invalidated by any inadvertent irregularity or omission in respect of such notice or by reason of any business being transacted which is not specified in the notice. (6) A resolution circulated to all members of the Steering Committee and approved through electronic balloting by a majority of them shall be as valid as a Resolution passed at a meeting duly convened and held. (4) In the absence of the Chair Person. No member of the Steering Committee may vote on any matter in which he has a pecuniary interest. The Chair Person shall convene such meetings. (2) The Steering Committee shall endeavor to ensure that all the objectives of the TAGA in Clause 5 are satisfied. This clause shall be applicable to all decisions by the Steering Committee whether or not explicitly stated in this constitution. using the electronic chat facility within the TAGA web site.(1) The Steering Committee may meet at such intervals as is considered necessary to transact business and conduct. provided however that the Steering Committee shall meet at least once in every quarter of the year. (3) At every meeting of the Steering Committee. the members present shall choose one amongst themselves to convene that meeting. voting shall be through electronic balloting in the TAGA Web site. approved and signed by the Chairman of the next meeting. which shall be read. adjourn or otherwise regulate meetings and proceedings as the Committee thinks fit.
The duration of consultation of the balloted document shall be 21 days and the balloting shall be completed within the next 21 days. The single vote majority between „Yes‟ and „No‟ to the motion being balloted shall be based on all votes cast electronically up to and including the deadline informed by the General Secretary. In the latter case. Appoint all sub-committee Chairpersons and other committee as authorized by the Steering Committee. (5) The Steering Committee shall seek assistance from the members of the TAGA to implement its decisions. priorities and practices as may be required to meet the objectives in Clause 5 and obtain the approval of the TAGA Voting Members based on a „single vote majority‟ unless there is compelling circumstances to act upon decisions without the prior approval of the Voting Members. 28. In such cases. either by themselves or through sub-committees as per Clause 27. (b) (c) (d) . He can: (a) Convene electronic and physical meetings of both the Steering Committee and the General Body of the TAGA and preside at all meetings. the Steering Committee shall inform the members of the decision to form the sub-committee and seek nominations with appropriate background clearly stated. (7) The Steering Committee shall as and when the need arises form specialist subcommittees chaired by a Steering Committee member and shall co-opt members who are specialized and reputed in the respective field. (6) The Steering Committee shall have the authority to appoint and/or outsource the necessary human resources for the TAGA. Represent the TAGA at all events and meetings authorized by the members. Be an ex-office member of all sub-committees. ratification amongst Voting Members shall be sought within a period of 14 days. (4) The Steering Committee shall be responsible for implementation of all projects undertaken by the TAGA.7. When a majority is not found. The deadline shall be based on Greenwich Mean Time. Powers and Duties of the Office Bearers (1) Chair Person The Chair Person shall have general control over the affairs of the TAGA. If the number of nominations received exceeds the number that is required.3. the Steering Committee shall decide the membership using the procedure stated in Clause 25. the Chairperson‟s „casting vote‟ shall decide the outcome of the ballot.(3) The members of the Steering Committee shall take decisions regarding policies.
To prepare the agenda for the meetings for approval of Chair Person. To make arrangements for the conduct of the business of the TAGA and control over office.2). (2) General Secretary The General Secretary shall be the administrative head of the Steering Committee. To take all such measures and do all such things as may required to achieve the objects of the TAGA. To maintain a page numbered minutes book to record the proceedings of the meetings of the Committees and the General Body. and he shall perform the following duties: . or expenses incurred by a member or and to place them before the Steering Committee for its consideration and disposal. His duties are as follows: (a) To receive all applications for membership in the in return for services rendered to the 15[ Association ] or payment of interest at a reasonable rate on money borrowed. To give effect to the directions or decisions of the Steering Committee & General Meeting. or which may be delegated by the Steering Committee. To conduct electronic balloting (see also Clause 18. To convene meetings of the Steering Committee as well as the general body in consultation with the Chair Person. (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (l) (3) Treasurer The Treasurer shall be the sole custodian of all funds and accounts of the TAGA. To place before the Steering Committee all important correspondence upto the date of the meeting. To take appropriate steps to execute the decisions of the Steering Committee. To keep custody of all documents and records of the TAGA. To represent the Steering Committee in all legal proceedings before authorities.(e) Perform other duties as pertain to the office of the Chairperson.
or expenses incurred by a member or in return for services rendered to the 5[ Association ] or payment of interest at a reasonable rate on money borrowed. the work shall be assigned to another Steering Committee member on a consensus basis if possible (or by a proportional voting system within the Steering Committee. subjected to the restrictions imposed on the membership categories. To get the annual accounts audited by the auditor. which shall be reviewed annually by the Steering Committee (b) (c) (d) (e) (f) (g) (h) (4) The three moderators collectively shall be responsible for the electronic and hardcopy communications amongst the TAGA members and with the College management. or expenses incurred by a member or for the inspection of the Steering Committee. 30 [(8) No office bearer shall hold the position for more than two consecutive terms. To implement all rules and regulations of financial control and to ensure adequacy of internal control in the administration of the TAGA. To give effect to all directions and decisions of the TAGA in General Meetings or of the Steering Committee. To look after and safeguard the financial interest of the TAGA. donations and other moneys payable to the TAGA and to keep regular accounts vouchers for receipts and payments and submit every month an abstract showing the financial position of the in return for services rendered to the 5[ Association ] or payment of interest at a reasonable rate on money borrowed. subscriptions. An amount of INR2500 may be kept as petty cash by the Treasurer. faculty and students.) (5) If there are differences of opinion amongst the moderators on the modus operandi of electronic and hardcopy communications. as an alternative).(a) To receive and deposit in the bank all entrance fees. To operate the bank account jointly with any other office bearer. ] . (6) When an office bearer is absent for more than a week. (A separate document gives a fuller description of the rules and regulations of the electronic communication. Submit a written report at the annual electronic meeting. (7) No Steering Committee member shall hold more than one office of the TAGA at a time. the full membership of the Steering Committee shall be consulted and a decision reached.
(4) A copy of the Balance Sheet. However. statement of receipts and payments and the income and expenditure account duly certified by at-least two members of the Steering Committee shall be filed with the Registrar with the appropriate fee. iii) The assets and liabilities of the Association giving true and fair view of the state of affairs of the TAGA. (5) The first auditors shall be appointed by the Steering Committee within one month of the date of registration of the TAGA and his or their remuneration shall be fixed by the Steering Committee. for the first year the accounting year shall be from date of registration of the TAGA to the 31st day of March of the following year. The Balance Sheet and the Income & Expenditure stated above shall be signed by at least three members of the Steering Committee. 31 Operation of Bank Account 20[ and Investment ] (1) Accounts shall be opened in the name of the TAGA with such financial institutions. 16[Subsequent auditors shall be appointed. ii) All sales and purchases of goods by the TAGA. cause to be prepared a Balance Sheet and the Income and Expenditure account for the year. (2) The Steering Committee shall at-least once in every calendar year. as the Steering Committee shall decide. proper books of account.ACCOUNTS AND AUDIT 29 Financial Year The financial year of the TAGA shall be from the 1st day of April of every year to 31st day of March of the following year. (3) The said annual accounts shall be examined. . containing accurate details of: i) All sums of money received and the sources thereof and all sums of money spent by the TAGA and the matters in respect of which the receipt and expenditure took place.]Such 17[***] Auditor / Auditors shall hold office till the conclusion of the 18[next] Annual General Body Meeting. 30 Accounts (1) The TAGA shall keep at its registered office. in accordance with clause 21(4). 19[***] (6) Subject to any reasonable restrictions as to the time and manner of inspecting as may be imposed by the Steering Committee the said accounts shall be open to inspection of the members of the TAGA. audited and certified by one or more qualified auditor appointed by the TAGA.
such decree shall not be executed against the property.1 shall be the three approved signatories. . 33 Amendments (1) Alterations to this Constitution may be made by a resolution passed by at least two-thirds of TAGA Voting Members participating in the ballot. provided the quorum specified in Clause 20. No suit or proceeding by or against the TAGA in any civil court shall abate or discontinue by reason of the person by or against whom such suit or proceedings shall have been brought or continued dying or ceasing to fill the character in the name whereof he shall have sued or been sued. if any. as defined in Clause 25. ] 32 Legal Proceedings All legal proceedings by or against the TAGA shall be in the name of the Chair Person or the General Secretary.1 is satisfied. but the same suit or proceeding shall be continued in the name of or against the successors of such person. (2) No amendment to the Memorandum of Association and the Rules & Regulations will be made without the prior approval of the Commissioner of Income-Tax. movable or immovable. Any two of them shall operate the account. after satisfying all the debts and liabilities. provided the quorum specified in clause 20. A true copy of all amendments shall be submitted to the Registrar‟s Office within fourteen days from the date of the General Body Meeting of which amendments are made. 21 [ (3) The Steering Committee shall invest any of the funds of the Association not required for current expenditures in the forms and modes specified under section 11(5) of Income Tax Act-1961 for the investment of the Association funds.1 is satisfied. (2) In the unlikely event of such dissolution the net assets. after opening a ballot for a period of at least 21 days.(2) The three Office Bearers. 34 Dissolution (1) The TAGA may at any time be dissolved by a resolution passed by two-thirds of TAGA Voting Members participating in the ballot. or against the body of such person or office. shall be transformed to the parent chapter of the College Alumni Association or in the absence of this parent chapter. the transfer shall be done to any other society or trust having the same or similar objective or shall be vested with the Government. after opening a ballot for a period of at least 21 days. If a decree is against the person or officer named on behalf of the TAGA. sign cheques and authorise such other payments as necessary to operate the TAGA. but against the property of the TAGA.