AGENDA

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
Tuesday, June 19, 2012 City Council Chambers, 225 Park Street, Lakeport, California 95453
Any person may speak for three (3) minutes on any agenda item; however, total public input per item is not to exceed 15 minutes, extended at the discretion of the City Council. This rule does not apply to public hearings. Non-timed items may be taken up at any unspecified time.

I. II. III.

CALL TO ORDER & ROLL CALL: PLEDGE OF ALLEGIANCE: ACCEPTANCE OF AGENDA: Urgency Items:

6:00 p.m.

Move to accept agenda as posted, or move to add or delete items. To add item, Council is required to make a majority decision that an urgency exists (as defined in the Brown Act) and a 2/3rds determination that the need to take action arose subsequent to the Agenda being posted.
The following Consent Agenda items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without any discussion. Any Council Member may request that any item be removed from the Consent Agenda for discussion under the regular Agenda. Removed items will be considered following the Consent Calendar portion of this agenda.

IV.

CONSENT AGENDA:

A. B. C. D.

Ordinances: Warrants: Minutes: Application No. 2012-016

Waive reading except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934. Approve warrant registers from May 31, 2012, and June 6, 2012. Approve minutes of the regular City Council meeting of June 5, 2012, and the special City Council meeting of June 11, 2012. Approve Application No. 2012-016 for Ablaze Youth Ministries/Eternally Wired for free music, carnival, and food to benefit the Safe House in Clearlake to be held on Sunday, July 15, 2012, from 10:00 a.m. to 7:00 p.m. in Library Park. Approve Application No. 2012-017 for the Lakeport Yacht Club for its annual Cardboard and Duct Tape Regatta on July 4, 2012, from 10:00 a.m. to 1:00 p.m. at Library Park. Adopt a resolution providing financial support and incentives for the Lakeport Pacific Associates Senior Affordable Housing Project on Martin Street. Adopt Resolution calling for and providing for and giving notice of the general municipal election to be held in the City of Lakeport on the 6th day of November, 2012, for the purpose of electing three city council members and requesting approval of the Lake County Board of Supervisors for election services to be provided by the County Elections Official. Receive and file Building Permit Report for May 2012. Approve Production Agreement with Pyro Spectaculars for July 4, 2012, fireworks display. Appoint Council Member Parmentier as the City’s voting delegate to the League of California Cities Annual Conference on September 5-7, 2012, in San Diego. Approve amendment to Application No. 2012-009 for the Lakeport Main Street Association to provide music in the gazebo on July 4, 2012. Approve amendment to Paragraph 8 of the MOU for the Summer Concert Series to include six tables instead of five and authorize the Mayor to sign.

E.

Application No. 2012-017

F. G.

Resolution for Support and Incentives for Martin Street Senior Housing Project Notice of Election and Request for Consolidation

H. I. J. K. L. V.

Building Permit Report Fireworks Agreement Voting Delegate for League of California Cities Annual Conference Application No. 2012-009 Amendment Summer Concert Series MOU Amendment

PUBLIC PRESENTATIONS/REQUESTS: A. Citizen Input:
Any person may speak for 3 minutes about any subject within the authority of the City Council, provided that the subject is not already on tonight’s agenda. Persons wishing to address the City Council are required to complete a Citizen’s Input form and submit it to the City Clerk prior to the meeting being called to order. While not required, please state your name and address for the record. NOTE: Per Government Code §54954.3(a), the City Council cannot take action or express a consensus of approval or disapproval on any public comments regarding matters which do not appear on the printed agenda.

B.

Lakeport Main Street Association

Presentation by Lakeport Main Street Association

City Council Agenda of June 19, 2012

Page 2

C. VI.

Lake County Water Resources

Presentation by Scott DeLeon regarding the efforts of Lake County Water Resources to remove aquatic weeds from Lakeport’s shoreline this year.

COUNCIL BUSINESS: A. City Clerk 1. Appointment of Planning Commissioner B. Community Development Director 1. USDA Environmental Review Consider a status report on the environmental review of the USDA water and wastewater funding request and approve an additional $9,500 in expenses to Planning Partners, Inc., for the City of Lakeport USDA Water and Wastewater funding application NEPA and CEQA environmental review. Appoint one member to the Lakeport Planning Commission for a four-year term.

C.

City Engineer 1. Transportation Sales Tax Options Presentation of county-wide transportation sales tax options and request for direction.

D.

City Manager 1. Resolutions Adopting Annual Budget for Fiscal Year 2012-2013 and Establishing the Fiscal Year 2012-2013 Appropriations Limit 2. PEG Ordinance Adopt a resolution adopting the annual budget for fiscal year 2011-2012, and a resolution establishing the fiscal year 2012-2013 appropriations limit for the City of Lakeport. Introduce an ordinance to add an article to the City of Lakeport Municipal Code to provide support for Public, Educational and Governmental (PEG) cable television access facilities and set a public hearing for the second reading on July 17, 2012, at 6:00 p.m. Adopted a Resolution of Intention to approve an amendment between the Board of Administration of the California Public Employees’ Retirement System and the City Council of the City of Lakeport to provide 3% @ 55 Full Formula for Lakeport Police Officers Association members.

3. Resolution of Intention

VII.

CITY COUNCIL COMMUNICATIONS: A. Miscellaneous Reports, if any: Pursuant to Government Code §54956.9(b), Pending Litigation, one case, Operating Engineers Local Union No. 3 and Lakeport Police Officers Association v. City of Lakeport, Lakeport City Council (Lake County Superior Court Case No. CV410232); Pursuant to Government Code Section 54957.6 (Conference with Labor Negotiators): Employee Groups: Lakeport Police Officers Association, Lakeport Employees Association; Negotiators: City Attorney and Administrative Services Director; Pursuant to Government Code Section 54957.6 (Conference with Labor Negotiators): Unrepresented Employee: City Attorney; Pursuant to Government Code §54957(e) (Public Employee Performance Evaluation): City Attorney. Adjourn

VIII.

CLOSED SESSION:

IX. X.

REPORT FROM CLOSED SESSION: ADJOURNMENT:

Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 225 Park Street, Lakeport, California, during normal business hours. Such documents are also available on the City of Lakeport’s website, www.cityoflakeport.com, subject to staff’s ability to post the documents before the meeting.

In compliance with the Americans with Disabilities Act, the City of Lakeport will make available to members of the public any special assistance necessary to participate in this
meeting. The public should contact the City Clerk’s Office at (707) 263-5615 to make such a request. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

_______________________________________ Janel M. Chapman, City Clerk

MINUTES
LAKEPORT CITY COUNCIL REGULAR MEETING
June 5, 2012
I. II. BUDGET WORKSHOP: CALL TO ORDER: ROLL CALL: The budget workshop commenced at 5:00 p.m. Mayor Mattina called the regular meeting of the City Council of the City of Lakeport and Lakeport Redevelopment Agency to order at 6:00 p.m. with Council Members Roy Parmentier, Robert Rumfelt, Suzanne Lyons, and Tom Engstrom present. The Pledge of Allegiance was led by City Engineer Harter. A motion was made by Council Member Parmentier, seconded by Council Member Engstrom, and unanimously carried by voice vote to accept the agenda as presented.

III. IV.

PLEDGE OF ALLEGIANCE: ACCEPTANCE OF AGENDA:

V.

CONSENT AGENDA: A. B. C. D. E. F. G. Ordinances Warrants: Minutes: LAFCO Budget Cancel Council Meeting Summer of Peace Reorganization Waive reading except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code §36934. Approve warrant registers from May 21, 2012 and May 29, 2012. Approve minutes of the regular City Council meeting of May 15, 2012, and the special City Council meetings of May 17, 2012, May 23, 2012, and May 29, 2012. Receive and file LAFCO Budget for Fiscal Year 2012-2013. Cancel Council meeting of July 3, 2012. Approve alternate location for Summer of Peace monument. Approve staff reorganization as set forth by the City Manager. A motion was made by Council Member Engstrom, seconded by Council Member Rumfelt, and unanimously carried by voice vote to approve the Consent Agenda as posted.

Vote on Consent Agenda

VI.

PUBLIC PRESENTATIONS/ REQUESTS: A. Citizen Input Dennis Rollins gave an update on Westside Park. The committee is working on Phase 2 and recently had a weed-eating party. The Rotary and Kiwanis Clubs are ready to begin working on dugouts. Grillin’ on the Green will be August 4. Chief Rasmussen introduced Carl Touros, a new Police Department volunteer.

B. VII.

Introduce Police Volunteer

COUNCIL BUSINESS: A. Community Development Director 1. Lakeport Senior Housing Project The followings citizens spoke on this matter: Marc Spillman, Nancy Ruzicka, and Suzanne Russell. A motion was made by Council Member Rumfelt, seconded by Council Member Engstrom, and unanimously carried by voice vote to approve the proposed reservation of $400,000 of Redevelopment Agency low and moderate income housing set aside funds for a loan to the Lakeport Senior Housing Project contingent upon the approval of legislation passed by the State allowing for the expenditure of said funds for affordable housing projects; and to direct staff to prepare a proposed Resolution for the Lakeport Senior Housing Project reservation for consent agenda consideration on June 19, 2012; and to direct staff to prepare a loan agreement with Lakeport Pacific Associates for future City Council consideration and approval; and that said loan agreement include a local vendor preference clause; and to approve a limited deferral of sewer and water expansion fees and building permit issuance fees with a short date certain.

Minutes of the Lakeport City Council Meeting of June 5, 2012

Page 2

2. Mobile Catering Vendors

Community Development Director Knoll reviewed the City’s Municipal Code sections relating to mobile vendors. The following citizens spoke regarding this issue: Joe DiDonato and Melissa Fulton. Staff was directed to research how other cities are handling mobile catering businesses.

B.

Planning Services Manager 1. Sign Ordinance Amendment A motion was made by Council Member Lyons, seconded by Council Member Rumfelt, and unanimously carried by voice vote to introduce the proposed Ordinance amending Title 17, Chapter 17.52 of the Lakeport Municipal Code related to the amendment of sign criteria and regulations for large individual retail buildings and large commercial shopping centers and set a public hearing and second reading for July 17, 2012, at 6:00 p.m.

VIII.

CITY COUNCIL COMMUNICATIONS: A. Miscellaneous Reports: Council Member Rumfelt reported that he and Andrew Britton will be attending a meeting in Clearlake regarding the Vehicle Abatement Program. Council Member Parmentier announced that he will be attending the APC meeting next Wednesday. Police Chief Rasmussen said that his department will be doing traffic control from the Fire Department to the Fairgrounds tomorrow at 2:00 p.m. for a funeral procession for a retired Cal Fire Captain. City Manager Silveira thanked Finance Director Buffalo for all of this hard work on the budget. He will be on vacation for the rest of the week. City Clerk Janel Chapman will also be on vacation for the rest of the week. Council Member Lyons reported that CLAS met, but there was no quorum. The county wants to use a new herbicide in the lake.

IX.

CLOSED SESSION:

The meeting was adjourned to a closed session at 7:15 p.m. pursuant to Government Code §54956.9(b), Pending Litigation, one case, Operating Engineers Local Union No. 3 and Lakeport Police Officers Association v. City of Lakeport, Lakeport City Council (Lake County Superior Court Case No. CV410232); Pursuant to Government Code Section 54957.6 (Conference with Labor Negotiators): Employee Groups: Lakeport Police Officers Association, Lakeport Employees Association; Negotiators: City Attorney and Administrative Services Director; Pursuant to Government Code Section 54957.6 (Conference with Labor Negotiators): Unrepresented Employee: City Attorney. The meeting reconvened to open session at 8:00 p.m. The Mayor reported that staff was given direction. Mayor Mattina adjourned the meeting at 8:00 p.m. APPROVED

X. XI. ATTEST

REPORT FROM CLOSED SESSION: ADJOURNMENT:

____________________________________ JANEL M. CHAPMAN, City Clerk

___________________________________________ STACEY MATTINA, Mayor

MINUTES
LAKEPORT CITY COUNCIL SPECIAL MEETING
June 11, 2012
CALL TO ORDER:

Mayor Mattina called the special meeting of the City Council of the City of Lakeport to order at 10:04 a.m. with Council Members Roy Parmentier, Robert Rumfelt, Suzanne Lyons, and Tom Engstrom present. The meeting was immediately adjourned to closed session. Pursuant to Government Code Section 54957.6 (Conference with Labor Negotiators): Employee Groups: Lakeport Police Officers Association, Lakeport Employees Association, Unrepresented Employees; Negotiators: City Attorney and City Manager. The meeting reconvened to open session at 10:35 a.m. The Mayor reported that staff was given direction. The meeting adjourned at 10:37 a.m. APPROVED

CLOSED SESSION:

REPORT FROM CLOSED SESSION:
ADJOURNMENT:

ATTEST

__________________________________ JANEL M. CHAPMAN, City Clerk

______________________________________ STACEY MATTINA, Mayor

From: To: Cc: Subject: Date:

Lori Price Janel Chapman Chris White RE: Application 2012-017 Tuesday, June 12, 2012 12:44:35 PM

Hi Janel, Public Works does not foresee any issues with County Roads and does not have any comments or restrictions to add to this application. I am forwarding this application to Christ White, Water Resources Tech as Water Resources may have comments regarding this event.   Sincerely,   Lori Price Secretary III Lake County Department of Public Works 255 N. Forbes Street, Rm 309 Lakeport, CA 95453 (707) 263-2341 lorip@co.lake.ca.us
From: Janel Chapman [mailto:jchapman@cityoflakeport.com] Sent: Tuesday, June 12, 2012 9:48 AM To: Barbara Loveless; Cheryl Bennett; csmart@cityoflakeport.com; Dale Stoebe; Ellen Dills; Jason Ferguson; Kevin Odom; Lori Price; Pheakdey Preciado; tbanuet@cityoflakeport.com; brasmussen@lakeportpolice.org; dbuffalo@cityoflakeport.com; dgrider@cityoflakeport.com; Kelly Buendia (kbuenda@cityoflakeport.com); Margaret Silveira; Mark Brannigan; rknoll@cityoflakeport.com; sharter@cityoflakeport.com; sbrookes@cityoflakeport.com Subject: Application 2012-017

 

Attached is Application No. 2012-017.  This is an annual event.  They are extremely late getting their application in this year, and it will have to go on next week’s agenda, so I would need any comments back by 5:00 Wednesday. 
 
Janel Chapman
City Clerk City of Lakeport 225 Park Street Lakeport, CA 95453 (707) 263-5615, Ext. 12

From: To: Cc: Subject: Date: Attachments:

Brad Rasmussen Janel Chapman Ferguson, Jason; Odom, Kevin; Stoebe, Dale Re: Application 2012-017 Tuesday, June 12, 2012 3:49:42 PM image002.png

Janel: No extra police staffing needed and no additional fiscal impact for the police department due to this event.

Brad Rasmussen Chief of Police Lakeport Police Department 916 N. Forbes St. Lakeport, CA 95453 Main: 707-263-5491 Ofc: 707-263-9650 Fax: 707-263-3846 Web: www.lakeportpolice.org Email: brasmussen@lakeportpolice.org
-----Original Message----From: Janel Chapman [mailto:jchapman@cityoflakeport.com] Sent: Tuesday, June 12, 2012 09:48 AM To: 'Barbara Loveless', 'Cheryl Bennett', csmart@cityoflakeport.com, 'Dale Stoebe', 'Ellen Dills', 'Jason Ferguson', 'Kevin Odom', 'Lori Price', 'Pheakdey Preciado', tbanuet@cityoflakeport.com, brasmussen@lakeportpolice.org, dbuffalo@cityoflakeport.com, dgrider@cityoflakeport.com, Kelly Buendia \(kbuenda@cityoflakeport.com\), 'Margaret Silveira', 'Mark Brannigan', rknoll@cityoflakeport.com, sharter@cityoflakeport.com, sbrookes@cityoflakeport.com Subject: Application 2012-017

Attached is Application No. 2012-017. This is an annual event. They are extremely late getting their application in this year, and it will have to go on next week?s agenda, so I would need any comments back by 5:00 Wednesday.
Janel Chapman
City Clerk City of Lakeport 225 Park Street Lakeport, CA 95453 (707) 263-5615, Ext. 12

CITY OF LAKEPORT
City Council City of Lakeport Municipal Sewer District

STAFF REPORT
RE: Lakeport Pacific Associates Resolution MEETING DATE: 06/19/2012 SUBMITTED BY: Richard Knoll, Community Development Director PURPOSE OF REPORT: Information only Discussion Action Item

WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD: The Council is being asked to consider a Resolution committing funds and other incentives for the 48-unit senior affordable housing project at 1075 Martin Street. BACKGROUND: The City of Lakeport has been working with Lakeport Pacific Associates, the developer of the proposed 48-unit Lakeport Senior affordable housing project since 2009. In August of 2010 the Lakeport Planning Commission approved the Architectural and Design Review application for the project to be built on 5.32 acres of high density zoned land at 1075 Martin Street. The developer has been working to secure funding for the project and has a commitment for construction financing and approval of a USDA RD Grant. An application for 2012 low income tax credit financing is currently pending in front of the State of California Tax Credit Allocation Committee. A request for a resolution to reserve $400,000 in redevelopment housing funds and to assist the project with long term fee deferrals or something else to reduce the impacts of the project was presented to and considered by the City Council on June 5, 2012. DISCUSSION: At the June 5 meeting, the City Council made a decision to approve the proposed reservation of $400,000 of Redevelopment Agency low and moderate income housing set aside funds for a loan to the Lakeport Senior Housing Project contingent upon the approval of legislation passed by the State allowing for the expenditure of said Agency funds for affordable housing projects and subject to a loan agreement. The City Council also approved the deferral of sewer and water expansion fees until the final occupancy permit stage of the project, or a date certain, subject to the execution of a fee deferral agreement. Staff was directed to prepare a Resolution for the Lakeport Senior Housing Project funding reservation for consent agenda consideration on June 19, 2012. OPTIONS: Adopt or choose not to adopt proposed resolution. FISCAL IMPACT: None $ Account Number: Comments:

SUGGESTED MOTIONS: Motion to approve proposed resolution providing financial support and incentives for the Lakeport Pacific Associations Senior Housing Project on Martin Street. Attachments:
Meeting Date:

Proposed Resolution
Page 1 Agenda Item #IV.F.

RESOLUTION NO. ________ (2012) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEPORT PROVIDING FINANCIAL SUPPORT AND INCENTIVES FOR THE LAKEPORT PACIFIC ASSOCIATES SENIOR HOUSING PROJECT ON MARTIN STREET
WHEREAS, Lakeport Pacific Associates applied to the City of Lakeport for Architectural and Design Review for the development of a 48-unit attached senior affordable housing project at 1075 Martin Street (APN 025-431-35) in June of 2010; and WHEREAS, the City of Lakeport Planning Commission approved the Architectural and Design Review application for the Lakeport Pacific Associates senior affordable housing project in August of 2010; and WHEREAS, Lakeport Pacific Associates has continued to diligently pursue funding sources and development of the senior housing project; and WHEREAS, Lakeport Pacific Associates has made a request to the Lakeport City Council for commitment/reservation of up to $400,000 in redevelopment housing set aside funds and assistance with long-term fee deferrals or something similar that can reduce the financial impacts for the project, and WHEREAS, the Lakeport City Council considered the Lakeport Pacific Associates request at a regular meeting held on June 5, 2012; and WHEREAS, the Lakeport City Council did make preliminary determinations concerning City of Lakeport financial participation and incentives in support of the senior housing project and directed staff to prepare a Resolution for subsequent consideration by the Council, and WHEREAS, the City of Lakeport Planning Commission in accordance with California Law granted two incentives for the project including a reduction in the total number of required parking spaces from 72 to 60 and the elimination of the requirement to provide 6 RV parking spaces within the parking lot, and NOW THEREFORE BE IT RESOLVED THAT: 1. The Lakeport City Council hereby agrees to commit and reserve up to $400,000 in Lakeport Redevelopment Agency Low and Moderate Income Housing (LMI) Set Aside Funds for the Lakeport Pacific Associates 48-unit senior affordable housing project located at 1075 Martin Street. The actual use and dissemination of the Redevelopment LMI set aside funds shall be subject to the approval and execution of a loan agreement between the City of Lakeport and Lakeport Pacific Associates at a future date and shall also be contingent upon the California Legislature and Governor of the State Legislature approval of legislation allowing the use of said Redevelopment LMI set aside funds for local affordable housing projects; and

Resolution No. _________ (2012)

Page 1

2. The loan agreement between the City of Lakeport and Lakeport Pacific Associates shall include but not be limited to a requirement that the developers agree to solicit bids from local contractors and building material suppliers and that there be a preference for qualified local contractors, sub-contractors, and building material suppliers established for the project; and 3. The Lakeport City Council hereby agrees to allow Lakeport Pacific Associates to defer payment of the sewer and water expansion fee from the time of issuance of the project building permit to the final inspection and building occupancy stage of the project, and/or to require payment of said water and sewer expansion fees ten (10) months from the date of issuance of the building permit for the project, whichever occurs first. PASSED AND ADOPTED by the City Council of the City of Lakeport, County of Lake, State of California on this 19th day of June, 2012, by the following vote: AYES: NOES: ABSENT: ABSTAINING: ____________________________________ STACEY MATTINA, Mayor ATTEST: ____________________________________ JANEL M. CHAPMAN, City Clerk

Resolution No. _________ (2012)

Page 2

CITY OF LAKEPORT
City Council City of Lakeport Municipal Sewer District

STAFF REPORT
RE: Resolution Calling For and Providing For and Giving Notice of General Municipal Election SUBMITTED BY: Janel M. Chapman, City Clerk PURPOSE OF REPORT: Information only Discussion Action Item MEETING DATE: 06/19/2012

WHAT IS BEING ASKED OF THE CITY COUNCIL/AGENCY/BOARD: The City Council is being asked to adopt a Resolution Calling For and Providing For and Giving Notice of General Municipal Election. BACKGROUND: There are three City Council members whose terms will expire at the end of 2012 (Suzanne Lyons, Roy Parmentier, and Bob Rumfelt). The election to fill these seats will take place on November 6, 2012. In the past, we have been able to consolidate our elections with the County of Lake at a significant cost savings to the City. DISCUSSION: As part of the elections process, the City must adopt a resolution calling for, providing for, and giving notice of the General Municipal Election. If the City is to request election services from the County, it must pass a resolution requesting approval from the Lake County Board of Supervisors. The attached resolution meets both of these requirements. The City Clerk's Office is staffed by one part-time person. The ability for the City to conduct the election itself with this level of staffing would be impractical. There is a significant cost savings to the City to consolidate its elections with the County. If we were to conduct our own elections, there would be significant costs for personnel (poll workers) and publications. OPTIONS: The Council may adopt the resolution or provide alternative direction to staff. FISCAL IMPACT: None $5,000 Account Number: 110-1010-934 Comments:

SUGGESTED MOTIONS: Move to adopt the Resolution Calling For and Providing For and Giving Notice of General Municipal Election. Attachments: Proposed Resolution

Meeting Date: 06/19/2012

Page 1

Agenda Item #IV.G.

RESOLUTION NO. _____ (2012)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEPORT CALLING FOR AND PROVIDING FOR AND GIVING NOTICE OF THE GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF LAKEPORT, COUNTY OF LAKE, STATE OF CALIFORNIA, ON THE 6TH DAY OF NOVEMBER, 2012, FOR THE PURPOSE OF ELECTING THREE (3) CITY COUNCIL MEMBERS, EACH TO HOLD OFFICE FOR A TERM OF FOUR YEARS, OR UNTIL THEIR SUCCESSORS ARE ELECTED AND QUALIFIED, AND REQUESTING APPROVAL OF THE LAKE COUNTY BOARD OF SUPERVISORS FOR ELECTION SERVICES TO BE PROVIDED BY THE COUNTY ELECTIONS OFFICIAL RESOLVED, by the City Council of the City of Lakeport as follows: WHEREAS, the General Municipal Election is hereby called and ordered to be held in the City of Lakeport, County of Lake, State of California, on the 6th day of November, 2012, for the purpose of electing three (3) members of the City Council, each to hold office for a term of four (4) years, or until their successors are elected and qualified. WHEREAS, the General Municipal Election hereby called and ordered to be held, shall be held and conducted, and the votes thereat received and canvassed, and the returns thereof made, and the result hereof ascertained, determined, and declared as herein provided, and in all particulars not recited herein, according to the laws of the State of California, providing for Municipal Elections; and the polls for such election shall be and remain open during the time required by said laws. WHEREAS, all voting places, precincts, and election officials within the boundaries of the City of Lakeport shall be the same as those for the general election. WHEREAS, the three (3) City Council Member nominees, receiving the highest number of votes for their respective offices and who have filed the required disclosure statements, shall be declared elected for their four (4) year terms beginning when first administered the oath of office, and ending when their successors are elected and qualified. WHEREAS, the Lakeport City Council hereby requests approval of the Lake County Board of Supervisors to authorize the County Elections Official to provide election services to conduct said election. PASSED AND ADOPTED by the City Council of the City of Lakeport, County of Lake, State of California on this 19th day of June, 2012, by the following vote: AYES: NOES: ABSENT: ABSTAINING: ____________________________________ STACEY MATTINA, Mayor ATTEST: ____________________________________ JANEL M. CHAPMAN, City Clerk

CITY OF LAKEPORT
City Council City of Lakeport Municipal Sewer District

STAFF REPORT
RE: Building Permit Report SUBMITTED BY: Community Development Department PURPOSE OF REPORT: Information only Discussion Action Item MEETING DATE: 06/19/2012

WHAT IS BEING ASKED OF THE CITY COUNCIL/AGENCY/BOARD: The Council is being asked to review the Building Permit Report for informational purposes only. SUMMARY: Attached is a copy of the May, 2012 building permit log and pending permits. The following are totals for Fiscal Year 2011/2012 for the Building Department: Number of Permits Construction Value Permit Revenue SUGGESTED MOTIONS: Receive and file monthly Building Permit Report for May, 2012. 154 $1,508,753.80 $34,000.95

Attachments:

Monthly Building Permit Report for May, 2012.

Meeting Date: 06/19/2012

Page 1

Agenda Item #IV.H.

CITY OF LAKEPORT
City Council Lakeport Redevelopment Agency City of Lakeport Municipal Sewer District

STAFF REPORT
RE: Nominate Voting Delegate and Alternate(s) for League of California Cities Conference September 5-7, 2012 SUBMITTED BY: Janel Chapman, City Clerk PURPOSE OF REPORT: Information only Discussion Action Item MEETING DATE: 06/19/2012

WHAT IS BEING ASKED OF THE CITY COUNCIL/AGENCY/BOARD: The City Council is being asked to nominate a voting delegate and alternate(s) for the League of California Cities 2012 Annual Conference. BACKGROUND: The League of California Cities 2012 Annual Conference is scheduled for September 5-7, 2012, in San Diego. An important part of the Annual Conference is the Annual Business meeting. At this meeting, the League membership considers and takes action on resolutions that establish League policy. In order to vote at the Annual Business meeting, each city council must designate a voting delegate. In the event that the designated voting delegate is unable to serve in that capacity, each city may appoint up to two alternate voting delegates. The Voting Delegate form must be returned to the League's office no later than August 15 so that voting delegate/alternates records may be established prior to the conference. The voting delegate and alternate(s) must be registered to attend the conference. At least one must be present at the Business Meeting and in possession of a voting card in order to cast a vote. DISCUSSION: Each member city has a right to cast one vote on matters pertaining to League Policy. In order for the City of Lakeport to vote, a delegate must be designated. It is my understanding that Council Member Parmentier is the only member planning to attend this year's conference. OPTIONS: The City has the option of choosing not to designate a voting member. FISCAL IMPACT: None $ Account Number: Comments:

SUGGESTED MOTIONS: Move to nominate Council Member Parmentier as the voting delegate for the League of California Cities Annual Conference to be held September 5-7, 2012, in San Diego.

Meeting Date: 06/19/2012

Page 1

Agenda Item #IV.J.

To: From: Date: Re:

City of Lakeport Lakeport Main Street Association June 12, 2012 Request for Amendment to Application No. 2012-009

We request an amendment to our approved application for use of public areas (Application No. 2012-009) that was approved by the Council on March 20, 2012, so that we can include use of the gazebo for music on July 4, 2012. This would be in conjunction with our regular Fourth of July activities, namely the arts and crafts show on Park Street. Carol Hays Executive Director

CITY OF LAKEPORT
City Council City of Lakeport Municipal Sewer District

STAFF REPORT
RE: Amendment to Summer Concert Series MOU SUBMITTED BY: Margaret Silveira, City Manager PURPOSE OF REPORT: Information only Discussion Action Item MEETING DATE: 06/19/2012

WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD: The City Council is being asked to amend Paragraph 8 of the existing Summer Concert MOU. BACKGROUND: On May 15, 2012, the City Council approved entering into an MOU with Bicoastal Media to produce the summer concert series in Library Park for the next three years. Paragraph 8 of the MOU contains a clause that gives the promoter the right to reserve the five picnic tables on the northeast side of Library Park to the south of the Third Street Boat Ramp. This paragraph was added last year at the request of the promoter. The tables are used by the local businesses who sponsor the summer concert series. These sponsorships cover the cost to produce the series. DISCUSSION: Upon review of the area, it was determined that there are actually six tables to the South of the Third Street Boat Ramp, and the promoter would like to be able to reserve all of the tables for sponsors. If a sponsor does not need use of the table, the promoter will remove the reserved sign from the table following the beginning of the concert, and it can be used by the general public. OPTIONS: Amend Paragraph 8 of the MOU for the Summer Concert Series to reflect reservation of six tables instead of five or provide direction to staff. FISCAL IMPACT: None $ Account Number: Comments:

SUGGESTED MOTIONS: Move to approve Paragraph 8 of the MOU for the Summer Concert Series to include six tables instead of five and authorize the Mayor to sign.

Attachments:

Proposed MOU

Meeting Date: 06/19/2012

Page 1

Agenda Item #IV.L.

FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING BETWEEN BICOASTAL MEDIA, LLC AND THE CITY OF LAKEPORT FOR SUMMER CONCERT SERIES
This Memorandum of Understanding is made by and between Bicoastal Media, LLC (hereafter “CONCERT PRODUCER”) and the City of Lakeport (hereafter “LAKEPORT”). In consideration of the right to produce the 2012, 2013, and 2014 Lakeport Summer Concert Series and use LAKEPORT’S facilities for same, CONCERT PRODUCER agrees as follows: 1. CONCERT PRODUCER agrees to produce and promote ten (10) concerts in accordance with the City of Lakeport Summer Concert Series Guidelines dated March 2004, or as they may be amended from time to time. CONCERT PRODUCER shall pay in advance $100.00 per concert to partially defray LAKEPORT’S expenses associated with the use of its Library Park facilities. CONCERT PRODUCER shall provide the appropriate proof of liability coverage with minimum limits of two million dollars ($2,000,000) and execute a Hold Harmless Agreement in favor of LAKEPORT for each concert series that they produce. CONCERT PRODUCER will make a good faith effort to “contribute funds, goods, or services for the purpose of enhancing Library Park” following the season end for each concert series that they produce. CONCERT PRODUCER shall have a right of first refusal to negotiate an extension of the Lakeport Summer Concert Series provided said request is made to CITY in writing prior to December 31, 2014. LAKEPORT will consider allowing up to three (3) “special promotional events” during each concert series. The details of such events will be presented for approval as soon as practical to the Lakeport City Manager for approval. LAKEPORT will be listed as a host of the concert series on promotional materials and announced as such during each concert. CONCERT PRODUCER shall have the right to reserve the six picnic tables on the northeast side of Library Park to the south of the Third Street Boat Ramp (See Exhibit A attached).

2. 3.

4. 5. 6.

7. 8.

ACCEPTED AND AGREED TO: ____________________________________________ STACEY MATTINA, MAYOR CITY OF LAKEPORT ____________________________________________ BICOASTAL MEDIA, LLC __________________________ Dated

__________________________ Dated

CITY OF LAKEPORT
City Council City of Lakeport Municipal Sewer District

STAFF REPORT
RE: Planning Commissioner Appointment SUBMITTED BY: Janel Chapman, City Clerk PURPOSE OF REPORT: Information only Discussion Action Item MEETING DATE: 06/19/2012

WHAT IS BEING ASKED OF THE CITY COUNCIL/AGENCY/BOARD: The City Council is being asked to invite applicants to make a short presentation and appoint one individual to serve a four-year term on the Lakeport Planning Commission. BACKGROUND: Tom Gayner was appointed to the Planning Commission in 2008, and his term expired on June 15, 2012. Advertising for the position was completed, and applications have been submitted by Thomas Gayner, Phillip Meyers, and Martin Scheel. Copies of the three applications are attached. DISCUSSION: Pursuant to Resolution No. 1656 the Council should review the applications of individuals to serve on the Commission and allow each applicant an opportunity to make a short presentation detailing his background, interests, and why he would like to serve. The Council is then required to nominate and appoint an individual to the Planning Commission. This must be done in open session. OPTIONS: Choose one member to serve on the Lakeport Planning Commission for a four-year term. FISCAL IMPACT: None $ Account Number: Comments:

SUGGESTED MOTIONS: After presentations by the applicants, move to nominate one member to the Lakeport Planning Commission for a four-year term.

Attachments:

Applications for Appointment

Meeting Date: 06/19/2012

Page 1

Agenda Item #VI.A.1.

APPLICATION FOR APPOINTMENT TO THE CITY OF LAKEPORT ADVISORY BOARD, COMMISSION, OR COMMITTEE
NAME OF BOARD, COMMISSION OR COMMITTEE:
Planning Commision

APPLICANT NAME:
Thomas Gayner

ADDRESS:
395 Thirteenth Street, Lakeport, CA 95453

HOME PHONE:
707-263-3845

WORK PHONE:
707-349-0260

EMAIL ADDRESS:
t_gayner@yahoo.com
Please include a brief statement as to why you would like to serve, what special qualifications or experience you may have for the position and/or any other information you would like to include as part of your application:
I would like to continue to serve as a planning commissioner for the city of Lakeport. I have completed one four year term and believe the contribution I have made, during the past term, have kept with my commitment to building the city up as a great place to live and bring businesses. I desire to have this city grow while keeping it as a place people can feel safe, comfortable and yet find the conveniences without going elsewhere.

(Continue on reverse side if necessary, or attach additional information)

Signature:

Thomas G. Gayner
City Clerk City of Lakeport 225 Park Street Lakeport, CA 95453

Date:
June 13, 2012

Please return form to:

FOR CITY USE ONLY - APPLICANT, PLEASE DO NOT COMPLETE THIS SECTION

Appointment:

Approved Denied

Length of Term: From __________ to ___________

Date:

CITY OF LAKEPORT
City Council City of Lakeport Municipal Sewer District

STAFF REPORT
RE: Follow-up Report and Request for Additional Funding for the USDA Water and Wastewater Environmental Consultant MEETING DATE: 06/19/2012

SUBMITTED BY: Richard Knoll, Community Development Director PURPOSE OF REPORT: Information only Discussion Action Item

WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD: The City Council is being asked to consider a status report on the environmental review of the USDA water and wastewater funding request and a contract cost increase request from Planning Partners, Inc., the City's USDA environmental review consultant. BACKGROUND: In March of 2012 the City Council authorized the City Manager to execute the necessary contract documents, provide a follow-up report, and determine the final costs associated with the environmental review of the City's USDA water and wastewater funding request. Following is a status report on the environmental review documentation and a request for an increase in the contract amount. DISCUSSION: The City entered into a contract with Planning Partners, Inc., in March for the purpose of preparing the NEPA and CEQA environmental review documents for the ten water and wastewater projects included in the City's application for USDA funding. Planning Partners, Inc., has completed most of the work required for the environmental documents except for some work related to consultation on the cultural resources aspects of the project. A CEQA Initial Study written for the project has been completed and has been circulated for public comment to the California State Clearinghouse and also made available to local agencies. The 30-day public review period for the environmental document closed on May 24, 2012. There were five letters with comments submitted to the City from LAFCO, County Special Districts, County Planning, County Administration, and the Central Valley Regional Water Quality Control Board. The Initial Study also serves as the NEPA environmental document to be submitted to the USDA for review. A copy of the Initial Study is available on the City's web site at www.cityoflakeport.com The March staff report to the City Council indicated that "Due to the fact that there are ten separate and distinct component projects included in the USDA financing request, all of which must be addressed in the environmental report, and on the fact that the preliminary report is not complete, it is difficult to ascertain a precise understanding of the required level of NEPA and CEQA environmental clearance and the cost to complete it. However, given the short time limits and constraints, there is a need to move quickly….It is hoped that cost the environmental work will not exceed $20,000, but the final amount remains to be seen." The contract with Planning Partners, Inc., provided that the City would pay the consultant an initial amount of $10,000 and upon review and approval, an additional amount not to exceed $20,000. In April, Planning Partners, Inc., submitted the attached scope of work related to the USDA environmental review. This scope of work included a proposed fee of $40,469 which was subsequently negotiated down by
Meeting Date: 06/19/2012 Page 1 Agenda Item #VI.B.1.

the City Manager to $29,500. The City has paid Planning Partners, Inc., $20,000 to date and, based on the negotiated revised amount, owes them $9,500. The costs associated with completing the USDA water and wastewater environmental review are reimbursable expenses upon approval of the USDA grant/loan funding. Staff recommends approval of the additional $9,500 based on the completed Planning Partners, Inc., scope of work. OPTIONS: Authorize the $9,500 payment to Planning Partners, Inc. or Do not authorize payment based on findings to be determined. FISCAL IMPACT: None $9,500 Account Number: 504 and 604 - 1050 - 930. Comments:

SUGGESTED MOTIONS: Move to approve the additional $9,500 in expenses to Planning Partners, Inc., for the City of Lakeport USDA Water and Wastewater funding application - NEPA and CEQA environmental review.

Attachments:

April 2012 Scope of Work

Meeting Date: 06/19/2012

Page 2

Agenda Item #VI.B.1.

SCOPE OF WORK
Initial Study/Negative Declaration with NEPA Content for Multiple Water/Wastewater Improvements Presented to

City of Lakeport

Presented by

April 2, 2012

A. INTRODUCTION
Planning Partners presents the following scope of work to prepare a single environmental document for 10 proposed water/wastewater improvements for the City of Lakeport. Although some of the proposed project components would be categorically exempt from compliance with the California Environmental Quality Act (CEQA), evaluated as a comprehensive program of improvements, additional CEQA compliance is necessary. For this reason, we propose to prepare an Initial Study/ Negative Declaration to comply with CEQA. Because the City proposes that the improvements be federally funded by the USDA RD, we will add additional NEPA content to the document. Our understanding from our discussions with RD is that the agency will process its NEPA review under Exhibit A of the California State Supplement NEPA Guidelines. Under the Exhibit A process, RD will rely upon the City’s CEQA document to document and justify the preparation of a Categorical Exclusion. The 10 proposed improvements are:

Water System Improvements
• • • • Land acquisition to secure ownership of two City groundwater wells. Replacement of the City’s water metering devices throughout its distribution system Replacement of the existing Supervisory control and data acquisition (SCADA) system Extension to loop the water mains located in South Lakeport

Wastewater System Improvements
• • • • • Replacement of the existing Supervisory control and data acquisition (SCADA) system Repairs of treatment ponds Replacement of the Clear Lake Avenue pump station and controls Inflow & Infiltration (I&I) improvements to the collection system Replacement and upsizing of sewer collection pipe size on Main Street from Clear Lake Avenue to Sixth Street • Repair or replacement of a 72 inch culvert running under Highway 29 that serves as a carrier for three sewer main pipes

Following is our scope of work, budget, and schedule to complete an IS/ND to provide CEQA compliance with NEPA content.

B. SCOPE OF WORK
TASK 1 PROJECT INITIATION, REVIEW OF EXISTING INFORMATION To initiate the project, we will hold a meeting with City staff to discuss the project, obtain planning information, and confirm facts concerning the proposed project. We will review existing documents and confirm regulatory requirements. Coupled with the initiation meeting, Planning Partners will conduct a field review of the sites of the proposed water/wastewater system improvements. Task 1 - Products and Deliverables
Meetings: Initiation Meeting with City Staff Deliverables: ----City Input: Project details/Guide field review meeting

Water/Wastewater projects Initial Study

1

Planning Partners April 2012

TASK 2 PREPARE ADMINISTRATIVE DRAFT INITIAL STUDY/NEGATIVE DECLARATION Planning Partners will prepare an Initial Study/Negative Declaration (IS/ND) to meet the requirements of the City of Lakeport according to §15063(d) of the state CEQA Guidelines and the City’s environmental procedures. The IS/ND will consist of: • A description of the individual water/wastewater project components; • An identification of the environmental setting; • An identification of the environmental effects of the projects (using CEQA Guidelines format). All checklist answers will be explained. The explanation will be more or less detailed depending upon the importance of the environmental topic to the proposed projects; • Identification and discussion of mitigation measures necessary to reduce identified significant effects to a less-than-significant level; • A consistency evaluation of the projects with respect to the City of Lakeport County General Plan; and, • The name of the preparers of the IS/ND. The IS/ND will evaluate all environmental topics contained in the Guidelines checklist and required by the City’s environmental procedures at a level of detail appropriate to the topic. All conclusions of “no significant impact” will be explained. Additionally, the IS/ND will explain what operational features of the project components respond to the regulatory requirements of other agencies, and how such features avoid or minimize potential environmental effects. Additional requirements placed on the project components by operation of law and agency regulations will be discussed. Additionally, the Initial Study/Negative Declaration will contain information responding to RD’s NEPA requirements as set forth on pages 8-12, and 14 of the RD Environmental Bulletin 1794A-602, California State Supplement, including the required “Evaluation of Impact to Resource” worksheet. The IS/ND will document all required consultations to the extent that they are completed at the time of submittal of the administrative draft IS/ND. In any event, the IS/ND will document that all consultation processes have been initiated, and the steps that have been taken toward completion of consultations. To meet NEPA content requirements, the following in-depth technical analyses will be conducted: • Air quality conformity/greenhouse gas emissions as required by Exhibit A • Biological resources, with an explicit finding regarding federally protected resources as required by Exhibit A • Cultural resources, including documentation of SHPO and Tribal items as required by Exhibit A. Information will provided in the IS/ND to permit RD preparation of the following: • Important Farmland Determination (Form Ad-1006) • FEMA Form 81-93 - Standard Flood Hazard Determination One electronic copy of the administrative draft IS/ND will be provided to the City for review. Task 2 Products and Deliverables
Meetings: Deliverables: City Input: Telecoms to discuss comments on Administrative Draft Initial Study 1 electronic copy (PDF) of Administrative Draft Initial Study Review of Administrative Draft Initial Study

Planning Partners April 2012

2

Water/Wastewater projects Initial Study

TASK 3 PREPARE CIRCULATION DRAFT INITIAL STUDY/NEGATIVE DECLARATION Planning Partners will revise the Initial Study in response to City comments and, after approval, we will produce an electronic copy of the document in PDF format for publication and distribution by the City. Task 3 Products and Deliverables
Meetings: Deliverables: City Input: None 1 copy - electronic copy (PDF) of Initial Study/Mitigated Negative Declaration Publish IS/MND Circulate IS/MND

POTENTIAL FUTURE TASKS
Because the City intends to use the IS/ND to support its application for funding to USDA RD, the City may not circulate the IS/ND for some time. At the time the City chooses to circulate the document and consider approval of the proposed water/wastewater improvements, the following tasks may become necessary. Since we do not know whether such tasks may be needed or when they may be needed, we do not include them in our schedule or budget as set forth below. TASK 4 RESPOND TO PUBLIC COMMENTS ON THE NEGATIVE DECLARATION / PUBLIC HEARING / MITIGATION MONITORING PROGRAM After completion of the public review process, Planning Partners will prepare responses to public comments and provide an electronic copy (PDF) of the Comment Responses to the City for review. We will revise the responses to comply with City comments. Upon approval, we will submit an electronic copy of the final responses to the City for insertion in the staff ’s reports to the City Council. If mitigation measures are identified in the environmental document, a Mitigation Monitoring Program for all mitigation measures will also be prepared. Task 4 Products and Deliverables
Meetings: Deliverables: Telecom to discuss Administrative Draft Responses to comments 1 electronic copy (PDF) – review draft Responses to comments 1 electronic copy (PDF) – final Responses to comments 1 electronic copy (PDF) – review draft Mitigation Monitoring Program 1 electronic copy (PDF) – final Mitigation Monitoring Program Review draft responses to comments Review draft Mitigation Monitoring Program

City Input:

Water/Wastewater projects Initial Study

3

Planning Partners April 2012

TASK 5: MEETINGS We anticipate the need for up to four meetings with City staff under the proposed scope of work, including one public hearing before the City Council. Except for the initiation meeting and the one public hearing, all other meetings are assumed to be via telephone. Planning Partners principal, Robert D. Klousner, will attend a public hearing on the project before the City Council. At this meeting, Mr. Klousner will be available to answer questions regarding the IS/ND and the environmental process. Task 5 Products and Deliverables
Meetings: Deliverables: County Input: Staff coordination; Public Hearings None Notice and conduct public hearings

C. SCHEDULE
The schedule proposed below provides an expedited timeline for the environmental review of the water/wastewater projects to permit the City to submit its RD application by mid-April 2012. However, the proposed schedule may be subject to modification due to events outside the control of Planning Partners.
Task Task 1 Project Description/Review of Existing Information Task 2 Administrative Draft Initial Study/Negative Declaration City review of Administrative Draft IS/ND Task 3 Prepare Public Initial Study / Negative Dec. Total Expected Duration Scheduled or Actual Completion Date 3/6/12 4/9/12 4/11/12 4/13/12 5 weeks

Planning Partners April 2012

4

Water/Wastewater projects Initial Study

D. COST ESTIMATE
The cost information presented herein reflects Planning Partners’ estimate of the work necessary to prepare the environmental documentation for the proposed Water/Wastewater projects based on our proposed scope of work and our knowledge of similar projects. Planning Partners proposes to complete the work scope for a not-to-exceed price as shown in the table below without prior notice and agreement. The cost quoted includes all direct costs, such as telephone, travel, and reproduction. Requested additional incidental tasks and expenses not included in the fee proposal will be reimbursable on a time-and-materials basis at our standard billing rates.

Task Project Initiation - Admin Draft IS/ND Biological Resources Cultural Resources Air Quality Conformity/GHG emissions Public Review Draft IS/ND Direct Costs Total Less Previously Authorized Total New Budget

Cost $16,664 $6,100 $7,250 $4,500 $2,020 $3,935 $40,469 $10,000 $30,469

E. ASSUMPTIONS
In addition to the assumptions listed in the preceding scope of work, the scope, schedule, and cost provisions of this proposal are based upon several assumptions that are summarized below to further define the proposed scope of work. We recognize that these assumptions may be subject to change during the project. While such changes would not necessarily result in modification of the scope, schedule, or cost, Planning Partners must reserve the right to propose such modifications in the event of such changes.
• •

• •

The City of Lakeport is the lead agency for CEQA. Issues to be addressed in the Initial Study/Negative Declaration will be limited to those identified in this proposal. Issues that emerge after contract commencement are not now included in the proposed scope of work. The scope of work shall be considered entire for project review. Tasks not explicitly included in the scope of work are hereby excluded. There will be no alteration to the project description during the course of work once accepted by the City. Subsequent revisions to the project description may result in increased costs or a delay in project completion.

Water/Wastewater projects Initial Study

5

Planning Partners April 2012

• •

City staff and other responsible agencies will cooperate with the consultant team promptly. Work will not be stopped or delayed by the City or others outside the study team. Should work be stopped or delayed by others, Planning Partners shall have the right to renegotiate costs of work required after January 1, 2013, the beginning of Planning Partners’ subsequent fiscal year. Planning Partners will provide copies of all work products cited above in the proposed scope of work. Reproduction and local distribution shall be the responsibility of the City of Lakeport. The combined number of meetings at which a representative or representatives of the consultant team will be present will not exceed those presented in the cost proposal and scope of work, or future negotiated task orders. Additional meetings will be charged on a time and materials basis.

F. ADDITIONAL INFORMATION
COMMITMENT OF PERSONNEL All of Planning Partners’ proposed team are available to perform within the City of Lakeport’s desired schedule, and will remain with the project to the extent within the control of Planning Partners. Should staff substitutions be necessary (e.g., for sickness or leaving the team), new staff will not be assigned without the prior consent of the City of Lakeport. PRINCIPAL CONTACT The authorized contract negotiator for Environmental Planning Partners, Inc. is: Robert D. Klousner Environmental Planning Partners, Inc. P.O Box 627 7281 Lone Pine Drive, Suite D-203 Sloughhouse, California 95683-9998 (916) 354-1620 (916) 354-1268 Fax e-mail: bklousner@e-planningpartners.com Mr. Klousner is authorized to negotiate on behalf of and obligate Environmental Planning Partners, Inc. in all matters related to this proposal. I hereby set forth that Environmental Planning Partners, Inc., a California Corporation, offers the above services under the cited conditions to the City of Lakeport to complete the Initial Study for the Water/Wastewater Improvements projects.

April 2, 2012 Signature: Robert Klousner President April 2, 2012 Date:

Planning Partners April 2012

6

Water/Wastewater projects Initial Study

Signature: Robert Klousner Secretary

Date:

Water/Wastewater projects Initial Study

7

Planning Partners April 2012

CITY OF LAKEPORT
City Council City of Lakeport Municipal Sewer District

STAFF REPORT
RE: Consideration of Transportation Sales Tax Options SUBMITTED BY: Scott Harter, City Engineer PURPOSE OF REPORT: Information only Discussion Action Item MEETING DATE: 06/19/2012

WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD: Several months ago the Area Planning Council authorized a contract with a consultant to conduct voter opinion polling regarding a regional countywide transportation sales tax. The results of the polling are in and have been reviewed by the APC at its June 13, 2012 meeting. If a sales tax measure is to be placed on the November ballot, all three jurisdictions must move quickly to meet the deadlines associated with such a measure. A regional, countywide transportation sales tax will likely only succeed if all three jurisdictions are unanimously in support of it. The Council is being asked to provide APC staff with their position on the countywide sales tax so a decision can be made to pursue the regional tax or not. BACKGROUND: As previously mentioned the results of the voter opinion survey are in and they indicate that countywide there is a reasonable chance of gaining success for a half-cent transportation sales tax. Results also indicate that there is a very positive initial response for a city-wide transportation sales tax in the city of Clearlake. One of the functions of the APC is to seek funding for transportation projects in Lake County. Considering the lack of federal and state support for streets and roads maintenance and rehabilitation, the APC has, for more than a decade, supported a local sales tax option for these purposes. Due to the structure of state law, cities have the ability to pursue local sales tax options; however, a county cannot pursue a local sales tax for just the unincorporated area. If a local sales tax is to apply to a county, it has to be county wide including all local jurisdictions. This situation currently exists in Mendocino County as Willits, Point Arena, and Fort Bragg have passed half -cent transportation sales taxes effectively locking Mendocino County out of this potential revenue source. DISCUSSION: Although the polling numbers are promising, elected support from all members of both City Councils as well as the Board of Supervisors is crucial to the success of a countywide measure. APC staff would recommend that the proposed uses of the sales tax be: restricted to local streets and roads maintenance, rehabilitation, repair and improvement that will benefit vehicular, bicycle, pedestrian, and transit rider use and use the existing Pavement Management Systems as the primary basis for project selection. At this time an Expenditure Plan detailing the funding allocation has not been created though one will be created to accompany the ballot measure. There are a number of ways to develop an expenditure plan that will ensure all major streets and roads are well maintained yet would retain authority of a guaranteed amount for local discretion. The Technical Advisory Committee has discussed alternatives but has yet to develop a range of alternatives. If there is no immediate support for a countywide effort, then development of a countywide expenditure plan is a moot point. If there is unified support for a regional effort, then development of the Expenditure Plan will become a top priority of the TAC.
Meeting Date: Page 1 Agenda Item #

OPTIONS: Support a regional, countywide sales tax measure for the November 2012 election. Do not provide support for a regional, countywide sales tax measure. FISCAL IMPACT: None $ Account Number: Comments:

SUGGESTED MOTIONS: Move to support a regional, countywide transportation sales tax measure for the November 2012 election and direct staff to work through the TAC to develop an Expenditure Plan to accompany the measure.

Attachments:

Meeting Date:

Page 2

Agenda Item #

CITY OF LAKEPORT
City Council Lakeport Redevelopment Successor Agency City of Lakeport Municipal Sewer District

STAFF REPORT
RE: Fiscal Year 2012-2013 Budget Adoption SUBMITTED BY: Margaret Silveira, City Manager PURPOSE OF REPORT: Information only Discussion Action Item MEETING DATE: 06/19/2012

WHAT IS BEING ASKED OF THE CITY COUNCIL/AGENCY/BOARD: The City Council is being asked to conduct a public hearing on, and adopt, the City of Lakeport final budget for fiscal year 2012-2013, including the appropriations limit (Gann Limit) for the City. BACKGROUND: Fiscal Year 2011-2012 delivered so many challenges to us. The loss of redevelopment, erupting pension costs, and the application for funding of one of the largest capital improvement projects in the history of the City‟s water and sewer enterprise have stressed the limits of staff. But the result of having endured through these challenges has been a sharpening of our outlook on the future and the change needed to move the City in a fiscally sustainable direction. We are engaging in priority-based budgeting in fiscal year 2012-2013 for one purpose: to match the limited, reduced resources we project in 2013 with the highest priorities of City staff and the Council. We will focus on raising service levels, empowering and affirming the importance of staff to enhance performance, maintaining a strong commitment to housing and economic development activities, and increasing the investment in capital, including road maintenance and rehabilitation. Most significantly, we are doing this in spite of cost reductions, moving toward a balanced budget, and minimizing the use of reserves. In January, I asked all department heads to leverage their expertise and evaluate the services and functions they deliver. They spent weeks examining programs, projects, and various elements of operations and rated them in order of operational importance. I was impressed. And to compliment their work, I combined my own input with the stated goals of the City Council. The final product was a comprehensive list of priorities for each department; and from that, a budget based on those priorities emerged. But during this exercise, it became evident that a systemic, structural change was necessary for the City. In order for service delivery to be maximized, a restructuring plan was developed to consolidate departments, streamline basic services, and reduce structural costs. From this restructuring, the City will be more efficient, effective, and able to meet the financial challenges ahead. Presented to you is a budget not based on line items or departments but on priorities. Included in the budget document is information on the City's appropriations limit, otherwise known as the Gann Limit. Article XIIIB of the California Constitution (Article 4) and related implementing legislation provide for an annual “appropriations limit” for each entity of local government and require the governing body of each local jurisdiction to establish its appropriation limit by resolution each year. The appropriation limit does not apply to the entire City budget but only to the appropriation of “proceeds of taxes” in the City‟s “general government” type funds. These include the following:
Meeting Date: Page 1 Agenda Item #VI.D.1.

FISCAL YEAR 2012-2013 Fund: 110 - GENERAL FUND 700.001 700.002 700.003 700.004 700.005 700.007 700.010 700.012 700.013 700.014 700.015 PROPERTY TAXES-CURRENT SECURED PROPERTY TAXES-CURR UNSECURED PROPERTY TAXES-813 SUPPLEMENT PROPERTY TRANSFER TAX LOCAL SALES TAX TRANSIENT OCCUPANCY TAX PROPERTY TAXES-PRIOR UNSECURED PROPERTY TAXES-PRIOR SECURED TRANSACTION USE TAX (MEAS I) PROPERTY IN-LIEU VLF PROP TAXES IN-LIEU SALES TAX

ADOPTED BUDGET

410,000 13,000 2,300 11,154 965,007 65,000 600 3,000 724,157 406,782 349,277 $2,950,277

Tax increment received by the Lakeport Redevelopment Agency is exempt from the Gann Limit as are passthrough payments received by the City and the CLMSD. Each year‟s appropriation limit is based on the previous year‟s limit, multiplied by the percentage change in population and the percentage change in the United States Consumer Price Index or the change in California per capital income, whichever was less. These are defined as follows: -Population Factor- At the City‟s choice, either the annual change in the City's or county population. -Price Factor- At the City‟s choice, either the change in California per capita income or increase in nonresidential assessed valuation due to new construction. DISCUSSION: Economic and Financial Highlights Revenues Sales tax revenues, including those derived from Measure I, continue to trend positively. We estimate this source to increase by 3-4% from 2012, due largely to greater consumer spending in the City‟s automotive and retail sectors. Property tax revenue in fiscal year 2013 will remain relatively flat with a slight increase expected from the redistribution of property tax (formerly known as tax increment) once allocated to the City‟s former redevelopment agency. Property tax, though a top ten revenue source for the City, is not the largest. In fact, secured property taxes account for less than half of the Bradley-Burns sales tax revenues for Lakeport. State and federal public safety grants will be maintained in fiscal year 2012 -2013. This is a significant resource to support our Police Department, as costs related to officer compensation have increased exponentially from 2012. We expect to continue receiving revenue from this source into 2014. Franchise fees, permit fees, fees for service, and other charges are expected to remain flat over the course of the fiscal year. These revenues go to support general City operations, such as building, engineering, and planning services. All other general fund revenues are estimated to remain relatively unchanged from the prior fiscal year. Tax increment revenue for redevelopment activities has been eliminated. The City has elected to serve as the Successor Agency to the former RDA and will be entitled to $250,000 in administrative allowances to offset operating costs associated with the dissolution of the agency and the retirement of its obligations.

Meeting Date:

Page 2

Agenda Item #VI.D.1.

Water and sewer enterprise activities will continue to experience increased costs and revenues that fall short of covering them. City staff will present an analysis of the current rate structure in water and sewer and make a recommendation to remedy the imbalance and ensure the solvency of both. We will continue to explore new sources of revenue aggressively to ensure the City can maintain vital services to the community, including public safety, infrastructure improvements, and parks and recreation. Total City revenues are estimated to be $11,837,073. Expenditures We took a very aggressive approach this year to minimizing what I would refer to as „discretionary‟ expenditures in each department‟s budget. To balance the general fund, we trimmed over $416,000 (or 10%) in appropriation requests. This was no small accomplishment and was done collaboratively with each department. Costs related to personnel will be the largest component of overall expenditure increases this year, primarily due to pension contributions and health benefit premiums. Temporary cost saving measures in the form of furloughs and merit pay freezes provided the breathing room needed to evaluate these costs and develop appropriate strategies to control them moving forward. I am recommending the continued use of a furlough for all bargaining groups in 2013. Pension costs related the safety plan amendment from 2%@50 to 3%@50 could have cost the City an actuary-estimated $640,000. To finance this cost, as well as the annual normal cost of the safety pension plan, the City‟s contribution rate to the safety plan for the City‟s sworn police force of nine officers would have increased by 33 percent in 2013. Fortunately, the City Council has reached an agreement with the Lakeport Police Officer's Association for a modified retirement plan amendment of 3%@55, which will reduce the aforementioned costs by over 40 percent. City-paid health insurance premiums for retirees poses significant challenges; however, the Finance and Administrative Services Departments are moving on a strategy to better meet current obligations and begin funding future liabilities. We propose maintaining the funding commitment to capital projects as was budgeted in the most recent fiscal year, 2011-2012. Using a combination of special revenue and general purpose funds (including increased amounts from Measure I), the Engineering and Public Works Departments have outlined proposed road projects that will continue to address the City‟s most critical infrastructure needs. Water and sewer expenditures will continue to be scaled back to nominal levels in 2013. Though recommendations to increase revenues in both water and sewer will be presented to the City Council in July, we are not budgeting those revenues (or the resulting projects) here. Those items will be subject to Council approval and direction. Completing applications for low-cost, low-interest loans from USDA Rural Development to fund mandated capital improvement projects will be one of the highest priorities of staff in early 2012-2013. Total recommended City appropriations are $13,587,308. City‟s Financial Position and Reserves Departments have done a good job of controlling spending and reducing costs in 2012. This was integral in balancing the budget. Best management practices dictate that a prudent general fund reserve for lean fiscal years be a minimum 20 to 25 percent of total operating expenditures. In fiscal year 2012-2013, we anticipate an ending fund balance of $2.4 million, which equates to well over 50 percent of recommended operating appropriations. The Finance Department has been developing a policy for the use and maintenance of fund balance and will make recommendations to that effect in the fall. The Priority-Based Budget and Restructuring This budget document for 2012-2013 will look (in many ways) similar to last year‟s. Funds and departments are highlighted and explored in detail, with a summary section at the beginning, followed by a schedule of
Meeting Date: Page 3 Agenda Item #VI.D.1.

transfers and some useful comparative information in the form of charts and graphs. New to this document is what we call a “Budget in Brief." The Budget in Brief is designed to give the reader a quick, yet comprehensive, view of the critical elements that comprise the City‟s revenue and expenditure elements and the net effect on fund balance. If the reader desires more detailed information, they can continue on in the document. Integrally different in this year‟s budget is the presence of priorities, which are presented at the beginning of each department‟s budget section. As I mentioned earlier, these priorities were developed using the expertise of my Management Team, coupled with the goals expressed by Council and input from me. This method of budgeting is proven to help organizations meet the challenges of matching significantly reduced revenues to increasing operational costs. The overall theme of those priorities this year is that of service maintenance to the community. They are presented in order of operational importance to each department and are weighted by the goals established by Council. To resolve what has become a chronic and significant structural deficit in the general fund, service delivery of general fund departments was evaluated closely. Attention was given to all departments initially, but the focus turned to Community Development, Public Works, and the Police Departments. The need for planning services by the community, coupled with the reduction in activity due to the former redevelopment agency‟s activities, has been diminished significantly and is not expected to return in the near term. The City employs two very experienced and knowledgeable professional planners but does not have enough service demand to justify dedicating both to planning activities alone. Based on the Department‟s recommendation, I decided to reclass and modify the responsibilities of the Planning Services Manager to a position that encompasses the functions of the Housing Specialist (which has become vacant) and that of an Associate Planner. Additionally, I am eliminating the vacant positions of Housing Specialist, and a Department Secretary II. To refocus the City‟s commitment to capital improvements, including road rehabilitation and other infrastructure improvements, while reducing costs considerably, my office developed and proposed a plan to merge the Public Works Department with the Utilities Department under one executive member of my Management Team. This merger will result in significant restructuring of middle management and line supervisors. The Department will be known simply as Public Works but shall encompass the functions of roads and infrastructure, parks and grounds, the Westshore Pool, solid waste management, water and sewer operations and maintenance as separate divisions. I believe this will allow the City to utilize resources more effectively, enhancing the Department‟s responsiveness to the community and the other City departments it serves. Finally, in large part due to the dramatically increased costs in the City‟s public safety pension obligation, and upon the recommendation of Police Chief, the City will be reducing the administrative workforce of the Department. A part-time Records Assistant position will be created to handle any excess work that results from this reduction; however, I feel confident that administrative staff will be able to continue to function effectively. Additionally, a vacant officer position will not be filled. Challenges and Opportunities Change is not easy for a tight-knit organization like ours. To navigate this transition and position the City to face successfully the challenges ahead, we will rely on the dedication of City staff and the leadership and policy direction of the City Council. This priority-based budget will allow us to address these challenges – reduced revenues and increased costs – while taking advantage of opportunities to make structural changes that ultimately will enhance service delivery. The role of Council as a policy making body will continue to be paramount in this endeavor. My staff and I will rely on this in executing the priorities identified herein. And the success of this financial plan is contingent on Council‟s commitment to keeping focus on the bigger picture. Local businesses will continue to face difficulty this year, and the role of business retention will be even more important. The City‟s commitment to economic development must be maintained through active
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advisement by the Lakeport Economic Development Advisory Committee (LEDAC) and in collaboration with the Main Street Association, the Chamber of Commerce, and the County‟s marketing program. I concluded last year‟s budget message with the following statements, but they are important enough to warrant reiteration. We are fortunate to have a highly qualified and capable professional staff here at the City of Lakeport. They are the City‟s most important asset, without which it could not function. Promoting and empowering staff and demonstrating appreciation for their efforts has been a priority for me as the City Manager, and I reaffirm my commitment to it. This budget maintains the best possible amount of personnel needed with the projected resources available to provide services to the community and achieve the goals that Council has prioritized. But it stretches those resources significantly and imposes greater responsibility on each individual to perform at their best. This includes my executive staff, the Management Team, who are required to perform a wide range of duties. Appropriations (Gann) Limit Both the California per capita personal income price factor and the population percentage change factors are provided to local jurisdictions each year by the State Department of Finance. Population percentage change factors estimate change in the county's population between January of the previous fiscal year (2010/2011) and January of the most recent fiscal year (2011/2012). For purposes of this year's calculation, staff used the annual change in the county population (-1.73% decrease) and the change in California per capita income of 3.77%. The resultant rate multiplied by the previous appropriation limit equals the new appropriation limit. The limit for last fiscal year (2011/2012) was $9,638,092. This year's limit was calculated to be $9,828,423, well above the budgeted appropriations in fiscal year 2011/2012 of $2,950,277. In other words, the City appropriated only 30.02% of the total limit it could appropriate, if revenues were available. The methodology used to calculate the limit is presented in the 2012-2013 budget document immediately following the Gann Limit Resolution. OPTIONS: 1. Adopt the Fiscal Year 2012-2013 Budget by resolution as recommended and presented, approve the appropriations limit of $9,828,423 in fiscal year 2012/2013 for the City of Lakeport, and authorize the mayor to sign the associated resolutions. 2. Request specific changes be made to, or additional time be granted for review of, the presented recommended 2012-2013 budget. 3. Do not adopt but provide direction to staff. FISCAL IMPACT: None $13,587,308 Account Number:

SUGGESTED MOTIONS: Adopt the Final Budget for fiscal year 2012-2013 for the City of Lakeport and its blended component units, authorize the City Manager to expend the appropriations found therein, and approve the appropriations limit of $9,828,423 in fiscal year 2012/2013. Attachments: City of Lakeport Adopted Budget for Fiscal Year 2012-2013 Budget Resolution No. ______ (2012) Gann Limit Resolution No._____(2012)

Meeting Date:

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Agenda Item #VI.D.1.

FORWARD!

CITY OF LAKEPORT
PROPOSED BUDGET
FISCAL YEAR 2012-2013

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CITY OF LAKEPORT
FISCAL YEAR 2012-2013 PROPOSED BUDGET GOVERNING BODY CITY COUNCIL REDEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT (CLMSD) Stacey Mattina Mayor Tom Engstrom Mayor Pro Tem Suzanne Lyons Council Member Robert Rumfelt Council Member Roy Parmentier Council Member COUNCIL ADVISORY COMMITTEES/COMMISSIONS Planning Commission Parks and Recreation Commission Traffic Safety Advisory Committee ADA Committee Lakeport Economic Development Advisory Committee EXECUTIVE MANAGEMENT TEAM Margaret Silveira City Manager Steven Brookes City Attorney Janel Chapman City Clerk Kelly Buendia Administrative Services Director Daniel Buffalo Finance Director Brad Rasmussen Chief of Police Scott Harter City Engineer/IT Director Richard Knoll Community Development Director Mark Brannigan Public Works Director

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TABLE OF CONTENTS
Budget in Brief ........................................................................................................................... 1 General Fund Compared .................................................................................................... 1 Revenues............................................................................................................................ 2 Expenditures by Fund ......................................................................................................... 3 Expenditures by Department ............................................................................................... 4 Changes in Fund Balance ................................................................................................... 5 Measure I Uses ................................................................................................................... 6 Mission and Vision ..................................................................................................................... 7 Mission ............................................................................................................................... 7 Community Vision ............................................................................................................... 7 City Manager‟s Budget Message ............................................................................................... 9 Budget Schedule.......................................................................................................................15 City Organizational Chart ..........................................................................................................17 Fund Descriptions .....................................................................................................................19 Governmental Funds .............................................................................................................19 General Fund .....................................................................................................................19 Special Revenue Funds .....................................................................................................19 Redevelopment Successor Agency Funds (212 – 219) .........................................................20 Proprietary Funds ..................................................................................................................22 Enterprise Funds................................................................................................................22 Debt Service Funds ...............................................................................................................23 Internal Service Funds...........................................................................................................23 Fund Summary .........................................................................................................................25 Transfer Schedule.....................................................................................................................26 CHARTS AND GRAPHS ...........................................................................................................27 Historical Revenues and Expenditures ..................................................................................29 HISTORICAL REVENUESOMPARED ...............................................................................30 FUNDS .....................................................................................................................................33 Fund 110: General Fund .............................................................................................35 Fund 110: General Fund .............................................................................................36 Fund 202: Park Land Dedication Fund ........................................................................39 Fund 203: HUTA Gas Tax...........................................................................................40

Fund 207: Prop 172 Public Safety Tax ........................................................................41 Fund 210: CDBG Economic Business Loan ................................................................42 Fund 212: RDA Obligation Retirement Fund ...............................................................43 Fund 217: RDA Debt Service Fund .............................................................................44 Fund 228: Housing Revolving Loan (RLA) Fund .........................................................45 Fund 232: Emergency Housing Assistance Fund ........................................................46 Fund 237: CDBG Economic Development Grant 2010 ...............................................47 Fund 238: CDBG Grant 2010 ......................................................................................48 Fund 410: Lakeshore Blvd Storm Damage Rpr Project Fund ......................................49 Fund 411: Safe Routes to School Fund ......................................................................50 Fund 413: Prop 40 Per Capita Grant ...........................................................................51 Fund 414: Storm Drainage Fund .................................................................................52 Fund 501: Water Utility M&O Fund .............................................................................53 Fund 504: USDA Water Project Fund .........................................................................54 Fund 601: CLMSD Utility M&O Fund ..........................................................................55 Fund 604: USDA Sewer Project Fund .........................................................................56 DEPARTMENTS .......................................................................................................................57 CITY COUNCIL, BOARDS AND COMMISSIONS .................................................................59 Priorities .........................................................................................................................60 Personnel – Council, Boards and Commissions .............................................................61 Recommended budget ...................................................................................................62 ADMINISTRATION ................................................................................................................63 City Manager .....................................................................................................................63 Priorities .........................................................................................................................64 City Clerk ...........................................................................................................................65 Accomplishments ...........................................................................................................66 Priorities .........................................................................................................................67 Administrative Services – Human Resources.....................................................................68 Accomplishments in Fiscal Year 2011-2012 ...................................................................69 Priorities .........................................................................................................................69 Personnel - Administration..............................................................................................70 Recommended Budget - Administration .........................................................................71 CITY ATTORNEY ..................................................................................................................72

Priorities .........................................................................................................................72 Personnel – City Attorney ...............................................................................................73 Recommended Budget – City Attorney ...........................................................................74 FINANCE ..............................................................................................................................75 Accomplishments in Fiscal Year 2011-2012 ...................................................................76 Priorities .........................................................................................................................77 Personnel - Finance .......................................................................................................78 Recommended Budget - Finance ...................................................................................79 COMMUNITY DEVELOPMENT.............................................................................................80 PLANNING ........................................................................................................................80 Priorities .........................................................................................................................81 BUILDING ..........................................................................................................................82 Priorities .........................................................................................................................82 HOUSING ..........................................................................................................................83 Priorities .........................................................................................................................83 ECONOMIC DEVELOPMENT ...........................................................................................84 Personnel – Community Development ...........................................................................85 Recommended Budget – Planning .................................................................................86 Recommended Budget - Building ...................................................................................87 Recommended Budget - Housing ...................................................................................88 Recommended Budget – Economic Development ..........................................................89 ENGINEERING AND INFORMATION TECHNOLOGY .........................................................90 Priorities .........................................................................................................................90 Personnel – Engineering and Information Technology....................................................91 Recommended Budget – City Engineer ..........................................................................92 POLICE .................................................................................................................................93 Accomplishments in Fiscal Year 2011-2012 ...................................................................93 Priorities .........................................................................................................................94 Personnel – Police .........................................................................................................95 Recommended Budget - Police ......................................................................................96 PUBLIC WORKS ...................................................................................................................97 ROADS AND INFRASTRUCTURE ....................................................................................97 Accomplishments in Fiscal Year 2011-2012 ...................................................................97

Priorities .........................................................................................................................98 PARKS, BUILDINGS AND GROUNDS ..............................................................................99 Priorities .........................................................................................................................99 WESTSHORE POOL .......................................................................................................100 Priorities .......................................................................................................................100 SOLID WASTE ................................................................................................................101 Accomplishments in Fiscal Year 2011-2012 .................................................................101 Priorities .......................................................................................................................101 WATER............................................................................................................................102 Accomplishments in Fiscal Year 2011-2012 .................................................................102 Priorities .......................................................................................................................103 SEWER ...........................................................................................................................104 Accomplishments in Fiscal Year 2011-2012 .................................................................104 Priorities .......................................................................................................................104 Personnel – Public Works ............................................................................................106 Recommended Budget – Roads and Infrastructure ......................................................107 Recommended Budget – Parks, Buildings and Grounds ..............................................108 Recommended Budget – Solid Waste ..........................................................................109 Recommended Budget – Westshore Pool ....................................................................110 Recommended Budget – Water Operations and Maintenance .....................................111 Recommended Budget – Sewer Operations and Maintenance .....................................112 Budget Resolution...................................................................................................................113 Gann Limit Resolution .............................................................................................................114

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

BUDGET IN BRIEF
This is an introductory section meant to summarize information for the reader in a succinct and easily understandable way.

GENERAL FUND COMPARED
This is a comprehensive summary of the general fund, as recommended in fiscal year 20122013. Revenues and expenditures are expected to equal, and the use of reserves is not recommended at this time.
Fiscal Year 2012-2013 General Fund Fiscal Year Ended 2011 Account Class Revenue Taxes Franchise Fees Licenses Permits Fines, Forfeitures, Penalties Use of Money and Property Other Agencies Federal Funding State Funding Charges for Service Other Transfers In Total Expenditures Salaries and Benefits Operations Debt Service CIP Transfers Out Total Surplus (Deficit) Actual 2,700,617 132,673 86,600 48,921 28,977 16,195 51,894 77,552 129,390 478,077 773,505 1,045,280 5,569,681 2012 (Estimated) Actual 2,901,247 123,731 68,353 50,919 27,561 15,412 34,281 80,942 126,402 502,382 249,838 100,000 4,281,068 2013 Recommended 3,000,277 126,664 71,065 50,919 30,381 15,412 31,735 91,880 120,889 520,544 229,609 239,473 4,528,848

2,590,402 1,176,213 71,509 147,681 869,861 4,855,666 714,015

2,231,724 1,382,405 71,509 162,150 300,000 4,147,788 133,280

2,384,828 1,465,564 71,509 275,900 331,047 4,528,848 -

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

REVENUES
These are the revenues across all City-funds that are expected to be collected during the fiscal year, totaling $11.84 million.
FY 2012-2013 Revenue Summary Sources Use of Money & Other Property Agencies 15,412 31,735 4,271 9,000 421 500 200 100 400 400 300 50 200 4,590 100 31,500 2,333 69,777 31,735

Fund 110 120 130 202 203 207 210 212 213 217 219 228 232 233 235 237 238 239 401 402 403 407 410 411 413 414 501 502 504 601 602 604 605 801

Description General Fund General Fund Reserve General Capital Improvement Parkland Dedication Fund HUTA Gas Tax Fund Prop 172 Public Safety Tax Economic Business Loan Fund RDA Obligation Retirement Fund Successor Agency Capital Projects Fund Successor Agency Debt Service Fund Successor Agency Housing Fund Housing Revolving Loan (RLA) Emergency Housing Assist Fund Microenterprise RLA Fund 2009 HOME Grant Business Loan RLF CDBG Grant 2010 HOME Program Income Tenth Street Drainage Fund Lakeport Blvd Improvement Fund South Main Street Improvement Fund Parkside Traffic Mitigation Impact Fees Lakeshore Bl Storm Dam Rpr Proj Fund Safe Routes to School Fund Prop 40 Per Capita Grant Storm Drainage Fund*** Water Utility M & O Fund Water Expansion Fund USDA Water Loan Fund CLMSD Utility M & O Fund CLMSD Expansion Fund USDA Sewer Loan Fund CLMSD Assessment Dist 91-1 Fund** OPEB Trust Fund*** Total

Taxes 3,000,277 139,863 20,000 574,730 32,474 3,767,344

Franchise Fees 126,664 126,664

Licenses 71,065 71,065

Permits 50,919 50,919

Fines Forfeitures Penalties 30,381 30,381

Federal Funding 91,880 91,880

State Funding 120,889 288,950 376,632 560,177 567,504 10,000 1,924,152

Charges for Service 520,544 1,398,945 10,000 1,876,107 10,000 3,815,596

Other 229,609 40,000 34,800 1,000 1,000 115,000 60,500 115,000 340,000 936,909

Transfers In 239,473 16,047 235,131 10,000 10,000 410,000 920,651

Total 4,528,848 4,271 25,047 140,284 20,000 40,500 235,131 574,730 35,000 100 1,000 288,950 376,632 400 400 300 50 560,177 567,504 10,000 200 1,414,535 10,100 115,000 2,010,581 12,333 115,000 340,000 410,000 11,837,073

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

EXPENDITURES BY FUND
These are the expenditures across all City funds, as recommended in fiscal year 2012-2013. In total, the City is appropriating $13.59 million for spending.

FY 2012-2013 Expenditure Summary by Fund Uses Salaries and Benefits 2,384,828 216,975 667,463 790,309 400,000 4,459,575 Debt Service 71,509 25,047 324,730 253,884 190,560 302,500 1,168,230 Capital Outlay 275,900 1,932,166 90,000 468,330 456,596 10,000 500 88,800 3,322,292 Transfers Out 331,047 18,000 2,000 250,000 2,000 1,000 2,000 15,757 91,847 80,000 10,000 45,000 10,000 50,000 10,000 2,000 920,651

Fund 110 120 130 202 203 207 210 212 213 217 219 228 232 233 235 237 238 239 401 402 403 407 410 411 413 414 501 502 504 601 602 604 605 801

Description General Fund General Fund Reserve General Capital Improvement Parkland Dedication Fund HUTA Gas Tax Fund Prop 172 Public Safety Tax Economic Business Loan Fund RDA Obligation Retirement Fund Successor Agency Capital Projects Fund Successor Agency Debt Service Fund Successor Agency Housing Fund Housing Revolving Loan (RLA) Emergency Housing Assist Fund Microenterprise RLA Fund 2009 HOME Grant Business Loan RLF CDBG Grant 2010 HOME Program Income Tenth Street Drainage Fund Lakeport Blvd Improvement Fund South Main Street Improvement Fund Parkside Traffic Mitigation Impact Fees Lakeshore Bl Storm Dam Rpr Proj Fund Safe Routes to School Fund Prop 40 Per Capita Grant Storm Drainage Fund*** Water Utility M & O Fund Water Expansion Fund USDA Water Loan Fund CLMSD Utility M & O Fund CLMSD Expansion Fund USDA Sewer Loan Fund CLMSD Assessment Dist 91-1 Fund** OPEB Trust Fund*** Total

Operations 1,465,564 20,000 38,500 18,156 33,000 8,000 286,950 286,632 30,000 524,569 105,000 787,689 105,000 7,500 3,716,560

Total 4,528,848 1,932,166 25,047 108,000 20,000 40,500 235,131 574,730 35,000 9,000 288,950 302,389 560,177 536,596 10,000 40,000 1,491,416 115,000 1,907,358 115,000 312,000 400,000 13,587,308

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

EXPENDITURES BY DEPARTMENT
These are the amounts that are appropriated to each department defined by major expenditure category. Non-departmental expenditures are managed by the Finance Department and primarily consist of debt service and other regular financial processes not directly associated with any particular department.

FY 2012-2013 Expenditure Summary by Department Uses Salaries and Benefits 400,000 57,227 331,269 82,814 329,250 151,912 196,362 213,010 1,223,362 424,921 163,153 62,081 384,532 439,682 4,459,575 Debt Service 652,277 71,509 253,884 190,560 1,168,230 Capital Outlay 850 500 1,000 250 1,932,166 200 1,262,426 35,000 1,600 88,300 3,322,292

Name Non-Departmental City Council Administration City Attorney Finance Community Development Planning Building Housing Economic Development Engineering and Information Technology Police Public Works Streets and Infrastructure Parks, Buildings & Grounds Solid Waste Westshore Pool Water Sewer

No. 0000 1010 1020 1030 1041 1050 1051 1053 1054 1052 2010 3020 3030 3040 3050 3060 3070 Total

Operations 20,500 37,024 58,644 18,128 109,789 68,486 24,687 331,261 340,450 45,353 330,429 328,218 112,286 445,000 44,662 576,038 828,605 3,719,560

Total 1,072,777 94,251 390,763 101,442 440,039 220,398 221,299 331,261 2,272,616 258,563 1,625,300 2,015,565 310,439 445,000 108,343 1,214,454 1,547,147 12,669,657

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FISCAL YEAR 2012-2013

CHANGES IN FUND BALANCE
This illustrates the condition of fund balance across all City funds and the effects on them due to total expected activities by the end of the current fiscal year and in 2012-2013. Positive numbers in the “Expected Change” column indicate an expected surplus in that fund by June 30, 2012. Negative numbers indicate an expected deficit. The final column to the right indicated the expected fund balance for each fund at the end of June 30, 2013.

Fund Fund Name Number 110 - GENERAL FUND 120 - GENERAL FUND RESERVE 130 - GENERAL CAPITAL IMPROVEMENT 202 - PARKLAND DEDICATION FUND 203 - 2105 GAS TAX FUND 207 - PROP 172 PUBLIC SAFETY TAX 210 - ECON RLF RE-USE FUND 212 - RDA OBLIGATION RETIREMENT FUND 213 - SUCCESSOR AGENCY CAPITAL PROJ 217 - SUCCESSOR AGENCY DEBT SERVICE 219 - SUCCESSOR AGENCY HOUSING FUND 228 - HOUSING REVOLVING LOAN (RLA) 232 - EMERGENCY HOUSING ASSIST FUND 233 - ECON RLF REUSE MICRO RLA FUND 235 - 2009 HOME GRANT 237 - CDBG ECONOMIC DEV GRANT 2010 238 - CDBG HOUSING GRANT 2010 239 - HOME PROGRAM INCOME 401 - TENTH ST DRAINAGE FUND 402 - LAKEPORT BLVD IMPRVMNT FUND 403 - SOUTH MAIN ST IMPRVMNT FUND 407 - PARKSIDE TRAFFIC MITIG IMPACT 410 - LAKESHORE STORM DAMAGE RPR 411 - SAFE ROUTES TO SCHOOL FUND 413 - PROP 40 - PER CAPITA GRANT 414 - STORM DRAINAGE FUND 501 - WATER UTILITY M & O FUND 502 - WATER EXPANSION FUND 504 - USDA WATER PROJECT FUND 601 - CLMSD UTILITY M & O FUND 602 - CLMSD EXPANSION FUND 604 - USDA SEWER PROJECT FUND 605 - CLMSD ASSMNT DIST 91-1 FUND 801 - OPEB INTERNAL SERVICE Legen

Begin of + Expected Year Change 1,121,826 133,279 1,295,781 - 1,932,166 65,158 (45,358) 132,857 117,985 61,200 23,353 (7,710) 7,710 2,041,205 (2,041,205) 1,046,249 304,198 1,096,628 (180,107) 32,756 (5,523) 44,967 (2,974) 3,431 1,079 123,851 5,404 (459) 164 84,291 146 115,579 201 61,248 97 17,121 0 8,823 214 0 470 356,668 (37,542) 1,359,923 (419,264) 306,637 (235,349) (20,000) 11,339,032 145,420 467,040 (3,253,356) 49,038 10,673 39,276

= Estimated YE FB 1,255,105 1,295,781 1,932,166 19,800 250,842 84,553 1,350,448 916,521 27,233 41,993 4,510 123,851 4,945 164 84,437 115,780 61,346 17,122 9,037 0 470 319,126 940,659 71,289 (20,000) 11,484,453 467,040 (3,204,318) 49,949

Based on + = Proj YE Revenues Expenses FB 4,528,848 4,528,848 1,255,105 4,271 1,300,052 1,932,166 25,047 25,047 19,800 140,284 108,000 283,126 20,000 20,000 40,500 40,500 84,553 235,131 235,131 574,730 574,730 1,350,448 916,521 35,000 35,000 27,233 100 9,000 33,093 1,000 5,510 123,851 288,950 288,950 4,945 376,632 302,389 74,243 164 400 84,837 400 116,180 300 61,646 50 17,172 560,177 560,177 9,037 567,504 536,596 30,908 10,000 10,000 470 200 40,000 279,326 1,414,535 1,491,416 863,778 10,100 81,389 115,000 115,000 (20,000) 2,010,581 1,907,358 11,587,676 12,333 479,373 115,000 115,000 340,000 312,000 (3,176,318) 410,000 400,000 59,949

Begin of Year = Current Year Beginning Fund Balance Expected Change = Estimated Year End Revenues - Estimated Year End Expenditures Estimated YE FB = Current Year End Estimated Fund Balance Proj YE FB = Projected Upcoming Year End Fund Balance

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MEASURE I USES
Eligible Measure I Costs Fiscal Year 2012/2013 Measure I: Transaction and Use Tax Measure I, passed by a simple majority (50% plus 1) of Lakeport voters in November of 2004, is a general (unrestricted) transaction and use tax. A general, unrestricted tax is one that can be used to fund any program, function, service, or project at the discretion of the City Council. It is not a special, restricted tax, which would require approval of two-thirds of the voting public. Measure J, passed in conjunction with Measure I, was a distinctly separate, advisory measure indicating the voting public's preference for the use of Measure I proceeds. The language for the two ballot measure was as follows: Ballot Measure “I”: “Shall the City of Lakeport enact a one-half cent sales tax for City facilities, services and programs?” Advisory Measure “J”: “If Measure “I” is approved, should the proceeds fund repair and maintenance of City streets, park and community service facilities, and expand public services and programs?”

Estimated Revenue Measure I: Transaction and Use Tax

FY 2012/2013 $724,157 Other Recommended Final Identified Other General Financing Measure I Measure I Fund Share Sources Share Share Total Funding $ - $ 500,000 $ 55,000 $ - $ 555,000 494,000 75,000 569,000 558,542 132,172 690,714 14,000 305,390 319,390 40,500 85,086 125,586 71,509 71,509

Fiscal Year 2012/2013 Adopted Uses and Projects Hartley Street, SR2S Lakeshore Storm Damage Repair Public Works: Streets Public Works: Parks Westshore Pool Police Vehicle Lease

$

Cost 555,000 569,000 690,714 319,390 125,586 71,509

$

2,331,199 $

572,542 $

1,034,500 $

724,157 $

- $

2,331,199

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MISSION AND VISION
MISSION
Lakeport is a beautiful community. We work to ensure it remains a wonderful place to raise a family, enjoy a retirement, recreate, and live a healthy, fulfilling life.

COMMUNITY VISION
The charm and values of the Lakeport community are what will endure for generations to come. Those attributes will be maintained, in part, through the effective delivery of municipal services.

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

CITY MANAGER’S BUDGET MESSAGE
Forward! Like the call of the pioneers before us who blazed a trail west to California and Clear Lake, I can think of no better word, no better expression to describe the philosophy we have adopted when preparing this budget for 2012-2013. It is succinct, direct, and the theme of this year‟s message. 2012 delivered so many challenges to us. The loss of redevelopment, erupting pension costs, and the application for funding of one of the largest capital improvement projects in the history of the City‟s water and sewer enterprise have stressed the limits of staff. But the result of enduring through these challenges has been a sharpening of our outlook on the future and the change needed to move the City in a fiscally sustainable direction. Last year I spoke of challenges and opportunities. We have faced the former and now look to embrace the later. We set our sights on a new year and have taken a very methodical approach in planning for it. It began with a thorough evaluation of the organization from the bottom up. In January, I asked all department heads to leverage their expertise and identify the services and functions they deliver. They spent weeks examining programs, projects, and various elements of operations and rated them in order of operational importance. I was impressed. And to compliment their work, I combined my own input with the stated goals of the City Council. The final product was a comprehensive list of priorities for each department; and from that, a budget based on those priorities emerged. We are engaging in priority-based budgeting in fiscal year 2012-2013 for one purpose: to match the limited, reduced resources we project in 2013 with the highest priorities of City staff and the Council. We will focus on raising service levels, empowering and affirming the importance of staff to enhance performance, maintaining a strong commitment to housing and economic development activities, and increasing the investment in capital, including road maintenance and rehabilitation. Most significantly, we are doing this in spite of cost reductions, moving toward a balanced budget, and minimizing the use of reserves. But during this exercise, it became evident that a systemic, structural change was necessary for the City. In order for service delivery to be maximized, a restructuring plan was developed to consolidate departments, streamline basic services, and reduce structural costs. This means the reduction and reclassification of certain elements of the City‟s workforce (I will outline these changes later in this message). From this restructuring, the City will be more efficient, effective, and able to meet the financial challenges ahead. Presented to you is a budget not based on line items or departments but on priorities. This is the way forward toward a financially sustainable City of Lakeport.

Economic and Financial Conditions The remaining elements of this message will be brief and focused on highlights. They are as follows:

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Revenues Sales tax revenues – including those derived from Measure I – continue to trend positively. We estimate this source to increase by 3-4% from 2012, due largely to greater consumer spending in the City‟s automotive and retail sectors. Property tax revenue in fiscal year 2013 will remain relatively flat with a slight increase expected from the redistribution of property tax (formerly known as tax increment) once allocated to the City‟s former redevelopment agency. Property tax, though a top ten revenue source for the City, is not the largest. In fact, secured property taxes account for less than half of the BradleyBurns sales tax revenues for Lakeport. State and federal public safety grants will be maintained in fiscal year 2012 -2013. This is a significant resource to support our Police Department, as costs related to officer compensation have increased exponentially from 2012. We expect to continue receiving revenue from this source into 2014. Franchise fees, permit fees, fees for service, and other charges are expected to remain flat over the course of the fiscal year. These revenues go to support general City operations, such as building, engineering, and planning services. All other general fund revenues are estimated to remain relatively unchanged from the prior fiscal year. Tax increment revenue for redevelopment activities has been eliminated. The City has elected to serve as the Successor Agency to the former RDA and will be entitled to $250,000 in administrative allowances to offset operating costs associated with the dissolution of the agency and the retirement of its obligations. Water and sewer enterprise activities will continue to experience increased costs and revenues that fall short of covering them. City staff will present an analysis of the current rate structure in water and sewer and make a recommendation to remedy the imbalance and ensure the solvency of both. We will continue to explore new sources of revenue aggressively to ensure the City can maintain vital services to the community, including public safety, infrastructure improvements, and parks and recreation.

Expenditures We took a very aggressive approach this year to minimizing what I would refer to as „discretionary‟ expenditures in each department‟s budget. To balance the budget in the general fund, we trimmed over $400,000 (or 10%) in appropriation requests. This was no small accomplishment and was done collaboratively with each department. Costs related to personnel will be the largest component of overall expenditure increases this year, primarily due to pension contributions and health benefit premiums. Temporary cost saving measures in the form of furloughs and merit pay freezes provided the breathing room

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needed to evaluate these costs and develop appropriate strategies to control them moving forward. I am recommending the continued use of a furlough for all bargaining groups in 2013. Pension costs related the safety plan amendment from 2%@50 to 3%@50 could have cost the City an actuary-estimated $640,000. To finance this cost, as well as the annual normal cost of the safety pension plan, the City‟s contribution rate to the safety plan for the City‟s sworn police force of nine officers would have increased by 33 percent in 2013. Fortunately, the City Council has reached an agreement with the Lakeport Police Officer's Association for a modified retirement plan amendment of 3%@55, which will reduce the aforementioned costs by over 40 percent. City-paid health insurance premiums for retirees poses significant challenges; however, the Finance and Administrative Services Departments are moving on a strategy to better meet current obligations and begin funding future liabilities. We propose maintaining the funding commitment to capital projects as was budgeted in the most recent fiscal year, 2011-2012. Using a combination of special revenue and general purpose funds (including increased amounts from Measure I), the Engineering and Public Works Departments have outlined proposed road projects that will continue to address the City‟s most critical infrastructure needs. Water and sewer expenditures will continue to be scaled back to nominal levels in 2013. Though recommendations to increase revenues in both water and sewer will be presented to the City Council in July, we are not budgeting those revenues (or the resulting projects) here. Those items will be subject to Council approval and direction. Completing applications for lowcost, low-interest loans from USDA Rural Development to fund mandated capital improvement projects will be one of the highest priorities of staff in early 2012-2013.

City’s Financial Position and Reserves Departments have done a good job of controlling spending and reducing costs in 2012. This was integral in balancing the budget. Best management practices dictate that a prudent general fund reserve for lean fiscal years be a minimum 20 to 25 percent of total operating expenditures. In fiscal year 2012-2013, we anticipate an ending fund balance of $2.4 million, which equates to well over 50 percent of recommended operating appropriations. The Finance Department has been developing a policy for the use and maintenance of fund balance and will make recommendations to that effect in the fall.

The Priority-Based Budget and Restructuring This budget document for 2012-2013 will look (in many ways) similar to last year‟s. Funds and departments are highlighted and explored in detail, with a summary section at the beginning, followed by a schedule of transfers and some useful comparative information in the form of charts and graphs. New to this document is what we call a “Budget in Brief,” which, ironically, prefaces even this message. The Budget in Brief is designed to give the reader a quick, yet comprehensive, view of the critical elements that comprise the City‟s revenue and expenditure

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elements and the net effect on fund balance. If the reader desires more detailed information, they can continue on in the document. Integrally different in this year‟s budget is the presence of priorities, which are presented at the beginning of each department‟s budget section. As I mentioned earlier, these priorities were developed using the expertise of my Management Team, coupled with the goals expressed by Council and input from me. This method of budgeting is proven to help organizations meet the challenges of matching significantly reduced revenues to increasing operational costs. The overall theme of those priorities this year is that of service maintenance to the community. They are presented in order of operational importance to each department and are weighted by the goals established by Council. To resolve what has become a chronic and significant structural deficit in the general fund, service delivery of general fund departments was evaluated closely. Attention was given to all departments initially, but the focus turned to Community Development, Public Works, and the Police Department. The need for planning services by the community, coupled with the reduction in activity due to the former redevelopment agency‟s activities, has been diminished significantly and is not expected to return in the near term. The City employs two very experienced and knowledgeable professional planners but does not have enough service demand to justify dedicating both to planning activities alone. Based on the Department‟s recommendation, I decided to reclass and modify the responsibilities of the Planning Services Manager to a position that encompasses the functions of the Housing Specialist (which has become vacant) and that of an Associate Planner. Additionally, I am eliminating the positions of Housing Specialist, and a vacant Department Secretary II. To refocus the City‟s commitment to capital improvements, including road rehabilitation and other infrastructure improvements, while reducing costs considerably, my office developed and proposed a plan to merge the Public Works Department with the Utilities Department under one executive member of my Management Team. This merger will result in significant restructuring of middle management and line supervisors. The Department shall be known simply as Public Works but shall encompass the functions of roads and infrastructure, parks and grounds, the Westshore Pool, solid waste management, water and sewer operations and maintenance as separate divisions. I believe this will allow the City to devote more financial resources to projects and programs while enhancing the Department‟s responsiveness to the community and the other City departments it serves. Finally, in large part due to the dramatically increased costs in the City‟s public safety pension obligation, and upon the recommendation of Police Chief, the City will be reducing the administrative workforce of the Department. A part-time Records Assistant position will be created to handle any excess work that results from this reduction; however, I feel confident that administrative staff will be able to continue to function effectively. Additionally, a vacant officer position will not be filled.

Challenges and Opportunities

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Change is not easy for a tight-knit organization like ours. To navigate this transition and position the City to face successfully the challenges ahead, we will rely on the dedication of City staff and the leadership and policy direction of the City Council. This priority-based budget will allow us to address these challenges – reduced revenues and increased costs – while taking advantage of opportunities to make structural changes that ultimately will enhance service delivery. The role of Council as a policy making body will continue to be paramount in this endeavor. My staff and I will rely on this in executing the priorities identified herein. And the success of this financial plan is contingent on Council‟s commitment to keeping focus on the bigger picture. Local businesses will continue to face difficulty this year, and the role of business retention will be even more important. The City‟s commitment to economic development must be maintained through active advisement by the Lakeport Economic Development Advisory Committee (LEDAC) and in collaboration with the Main Street Association, the Chamber of Commerce, and the County‟s marketing program. I concluded last year‟s budget message with the following statements, but they are important enough to warrant reiteration. We are fortunate to have a highly qualified and capable professional staff here at the City of Lakeport. They are the City‟s most important asset, without which it could not function. Promoting and empowering staff and demonstrating appreciation for their efforts has been a priority for me as the City Manager, and I reaffirm my commitment to it. This budget maintains the best possible amount of personnel needed with the projected resources available to provide services to the community and achieve the goals that Council has prioritized. But it stretches those resources significantly and imposes greater responsibility on each individual to perform at their best. This includes my executive staff, the Management Team, who are required to perform a wide range of duties.

To achieve fiscal stability, the budget process must remain a continuous one - it doesn‟t end at adoption. The Management Team and I will continue to review it frequently and make recommendations to Council for adjustment when needed. We will also bring it to the Council‟s attention comprehensively in late January/early February for a mid-year review. We look forward to a new year and beyond, managing a stronger, leaner, more capable City of Lakeport.

Margaret Silveira City Manager

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BUDGET SCHEDULE
Activity Tasks Schedule budget meetings with Departments Distribute budget packet worksheet Distribute goals worksheet Meet with individual department heads for initial budget requests and discussion Begin annotating line items Review appropriation requests Meet with Finance for discussion Department head meeting with CM Discussion of appropriation requests Finalize initial appropriation requests Last opportunity for DHs to make appropriation request changes prior to Council hearings Finalize revenue estimates Complete special revenue funds and trust/agency funds Presentation of budget proposal Discussion of changes from prior year Take questions and requests from Council Discussion Q&A Take requests and revisions Adoption – tentative or final Final Q&A Final revisions Adoption Start Date Completion Date

Begin Budget Prep for FY 12/13

3/5/12

3/16/12

Preliminary Budget Meetings

4/2/12

4/13/12

City Manager review of budget requests

4/16/12

5/4/12

Reconciled Budget Meetings with City Manager

5/7/12

5/18/12

Receipt of supplemental appropriation requests

5/18/12

6/1/12

Finalize Draft Budget Document

5/21/12

6/1/12

First Budget Hearings with Council Second Budget Hearings with Council (special meeting/workshop) and Public Hearing – Adoption of either final or tentative budget Final Budget workshop and hearing, if necessary

6/5/12

6/19/12

7/17/12

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CITY ORGANIZATIONAL CHART
Citizens of Lakeport

City Council Redevelopment Successor Agency Board City of Lakeport Municipal Sewer District Board

City Attorney

City Clerk

City Manager

Risk Management

Agenda development/noticing

Community Development

Engineering and IT

Finance

Administrative Services - HR

Police

Public Works

Public information/communi cation

Building

Project Management

Accounts Payable

Benefits Administration

Investigations

Roads and Infrastructure

Parks/Pool

Utilities

City Council Admin Assistance

Planning

Construction Contracts

Accounts Receivable

Deputy Clerk

Parking Enforcement

Community Service

Building Maintenance

Water/Sewer M&O

City Manager Admin Assistance

Housing

Public Works Reviews

Budget Development

Records

Patrol

Construction

Construction

Solid Waste Management

Contracts Management

Economic Development

Planning Reviews

Financial Reporting

Labor Relations

Property/ Evidence

Emergency Services

Parks Maintenance

Underground Construction

CDBG/Home Grants

Quality Assurance

Intergovernmental Relations

Classification/Compe nsation

Records/Support Services

Storm Drains

Special Events

Electrical

Grant Funding

Payroll

Staffing

Animal Control

Streets

Pool Maintenance & Operations

Mechanical

DEB Program

Utility Billing

Operations

IT Planning and Maintenance

Procurement

Regulatory Compliance

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FUND DESCRIPTIONS GOVERNMENTAL FUNDS
Governmental funds are used to account for the general services provided to the public. These services include public safety, transportation, recreation, public works, and the administration of the City. Governmental funds include the following fund types:    General Fund Special Revenue Funds Debt Service Funds

GENERAL FUND
110 General Fund: The General Fund is used as the accounting entity for resources traditionally associated with governments such as administration, engineering, and public safety, which are not required to be accounted for in another fund. 120 General Fund Reserve: A fund which the City uses either to set aside revenues that it does not need to spend in the current fiscal year or to earmark revenues for a specific future purpose. Reserves are typically established and budgeted through Council policy action.

SPECIAL REVENUE FUNDS
202 Parkland Dedication Fund: State law and General Plan provide for new development to fund expansion of park system to compensate for added demand of growth. Fees are collected at time of recordation of parcel and subdivision maps. (See Section 16.16.040 Lakeport Municipal Code). 203 Gas Tax Fund 2103-2107.5: 2103-2105: State allocates 11.5% of the tax revenues in excess of 9 cents per gallon based on population. There is maintenance of effort requirement that general fund allocation for streets is not less than 1987 to 1990 fiscal years. Proceeds can only be spent on streets and highways or public mass transit guide ways. In March 2010, new law went into effect which contains provisions for a swap of state sales taxes (Prop 42) on gasoline for a gasoline excise tax. This new law increases the excise tax on gasoline by 17.3 cents and adds an annual index that is intended to ensure the new excise tax keeps pace with the revenues expected from the sales tax on gas and Increases the sales tax on diesel by 1.75 percent and allocates 75 percent to local transit agencies and 25 percent to state transit programs. The excise tax on diesel is reduced from 18 cents to 13.6 cents. Sales tax revenues from diesel must go to transit funding. 2106: State allocates 1.04 cents per gallon with portions paid based on flat fee to cities and counties and remainder based on population. 2107: State allocates 1.315 cents per gallon of gasoline and 2.59 cents per gallon of diesel or liquefied petroleum gas based on population after taking out portion to reimburse cities for snow removal costs (50%).

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2107.5: State allocates flat amount to cities based on population. Cities with populations less than 5,000 receive $1,000 annually which must be used exclusively for engineering costs and administrative expenses related to city streets. 207 Prop 172 Public Safety Sales Tax: A city or county that received Prop 172 funds must place the revenues in a special revenue fund to be expended only on public safety services as defined in Government Code Section 30052. Maintenance of effort provision in the statute requires the City to maintain funding levels to public safety functions. 210 Economic Revolving Loan/Re-Use Fund: This fund receives payments on prior year‟s business loans. Expenditures from this fund must comply with adopted reuse plan. $5,000 is allocated for economic development activities and $5,000 for administrative support provided by planning staff.

REDEVELOPMENT SUCCESSOR AGENCY FUNDS (212 – 219)
The Lakeport Redevelopment Successor Agency is a separate legal entity from the City. Its purpose is to retire the former Lakeport Redevelopment Agency and settled any remaining obligations. The Agency‟s budget, appropriations, and sources of revenue are managed by an independent governing body and are reviewed by an oversight board. Due to the nature of the relationship between the Successor Agency and the City, it is considered a blended component unit of the City, and its fund structure is incorporated into the City‟s, though its assets and liabilities are separate and distinct. Successor Agency funds are represented as governmental funds, consisting of the following types:    Capital projects Special revenue, and Debt service.

212 RDA Obligation Retirement Fund: This fund tracks property taxes used to satisfy existing obligations of the former RDA. This fund is also used to account for the administrative cost allowance of the Successor Agency. 213 Successor Agency Capital Project Fund: Resources provided by bond proceeds to fund capital projects. 217 Successor Agency Debt Service Fund: This fund is where debt service is managed on the three outstanding redevelopment bonds of the former RDA. Property tax received from the Redevelopment Property Tax Trust Fund, administered by the Lake County Auditor-Controller, are first deposited here and then distributed to other Successor Agency funds to satisfy additional obligations. 219 Successor Agency Housing Fund: The City elected to serve as the Successor Agency to the former RDA low-mod housing fund activities. This entitled the City to retain all housing assets (except for cash) of the former RDA, including loans receivable. This fund is distinct

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from the other Successor Agency funds (212-217) in that activities in the fund are not subject to Oversight Board review or approval. The City Council may manage the housing assets as they deem appropriate. 228 Housing Revolving Loan Fund (RLA): This fund is used for reinvestment into housing programs from program income generated by past housing grants, (i.e., CDBG, HOME Grant, etc.) 232 Emergency Housing Assistance Fund: Emergency and special assistance funds from federal CDBG funds restricted for housing. 233 Microenterprise Revolving Loan Account: Business loans to micro businesses that meet the Target Income Group (TIG) requirement 233. 237 Business Loan RLF: Business loan program (a component of the City‟s Economic Development Program) to provide financing opportunities for small businesses located within the City. Funding is provided by a Community Development Block Grant (CDBG) 2009/2010 Economic Enterprise Fund Component award. The term of the grant award is through March 31, 2013, by which time all funds are to be expended. 238 CDBG Grant 2010: Fund set up to track activities funded by new economic development grant from CDBG. Potential activities could include business support, stabilization, and other assistance. This is a two-year grant award. 239 HOME Program Income: Fund to track all home loans made by the City using HOME 2007 and 2009 grant awards. Income received is in this fund consists of principal and interest payments made by borrowers. 401 10th Street Drainage Fund: Shopping Center. Restricted fund/set aside by developer of Willow Tree

402 Lakeport Boulevard Improvement Fund: Special assessment of developer to mitigate traffic impacts of K-Mart (now Bruno‟s) development in 1987. 403 South Main Street Improvement Fund: Special assessment of developer to mitigate traffic impacts of K-Mart. 407 Parkside Traffic Mitigation Impact Fund: Traffic mitigation fees are required as a mitigation measure for Parkside Subdivision. 410 Lakeshore Blvd Storm Damage Repair Project Fund: On Lakeshore Boulevard from 75' south of Sayre Street north through Jones Street; clear concrete debris from below the existing sea wall, reinforce the embankment with sheet pile and backfill the wall. Repair the roadway, curb, and gutter failure by cutting out failed sections and replacing the base rock and AC paving. Funds provided by the Federal government through Caltrans' administration of the Emergency Relief (ER) program. 411 Safe Routes to School Fund: State-legislated Program designed to increase the Number of children who walk or bicycle to school by funding projects that remove the barriers

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that currently prevent them from doing so. Those barriers include lack of infrastructure, unsafe infrastructure, lack of programs that promote walking and bicycling through education/encouragement programs aimed at children, parents, and the community. 413 Prop 40 Per Capita Grant Fund: When resources are available for projects involving recreation, parks, and community betterment, and in the event the City engages in a project that qualifies for Prop 40 reimbursement, funds are accounted for here. 414 Storm Drainage Fund: Assessments are made against larger properties to pay for prior and future storm drain projects. See Chapter 3.16 Lakeport Municipal Code.

PROPRIETARY FUNDS
Unlike governmental funds, proprietary funds generally match revenues to expenses. Usually this is done through the collection of fees or charges. The accounting and reporting for proprietary funds is similar to that used by the private sector.

ENTERPRISE FUNDS
501 Water Utility Maintenance and Operations Fund: Chapter 13.04 of the Lakeport Municipal Code provides the authority for City to operate water system. Revenues (fees and charges) are collected to pay for service (water) received. 502 Water Expansion Fund: Assessments on new development to pay for distribution system, plan preservation and expansion. 504 USDA Water Project Fund: A fund created to track the expenses associated with the pending application to the USDA for low interest, long-term financing for capital projects in the water system. This fund will ultimately convert to a debt service fund when repayment begins. 601 City of Lakeport Municipal Sewer District Fund: Chapter 13.20 of the Lakeport Municipal Code provides the authority for the City to operate sewer system. Revenues (fees and charges) are collected to pay for availability of collection, transportation, treatment, and disposal system. In addition, grazing lease payments, LACOSAN payments for flows, tax revenues, FEMA storm damage reimbursement, OES storm damage reimbursement, and insurance rebates have been credited to this fund. 602 City of Lakeport Municipal Sewer District Expansion Fund: See Lakeport Municipal Code Section 13.20.030. New construction is assessed connection fee to provide for major repair, improvement, and expansion of sewer collection, transmission, treatment, and disposal facilities. 604 USDA Sewer Project Fund: A fund created to track the expenses associated with the pending application to the USDA for low interest, long-term financing for capital projects in the sewer system. This fund will ultimately convert to a debt service fund when repayment begins.

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DEBT SERVICE FUNDS
Debt service funds are used to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest and some special assessment debt. 605 City of Lakeport Municipal Sewer District Assessment District 91-1 Fund: Land based assessment to pay for sewer expansion project completed in 1991.

INTERNAL SERVICE FUNDS
Internal service funds are a proprietary fund type and are used to track sources and uses of funds for activities that benefit internal units of the organization, i.e., services provided to departments within the City. 801 OPEB Fund: Resources for other post employment benefits (OPEB) are managed and maintained in this fund. This includes City contributions to retiree health (medical, dental, vision, etc.). The fund balance at year end is reserved partially to meet the City‟s unfunded OPEB liabilities.

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FUND SUMMARY
6/30/2012 Estimated* Fund Number Fund Name 110 120 130 202 203 207 210 212 213 217 219 228 232 233 235 237 238 239 401 402 403 407 410 411 413 414 501 502 504 601 602 604 605 801 General Fund General Fund Reserve General Capital Improvement Parkland Dedication Fund HUTA Gas Tax Fund Prop 172 Public Safety Tax Economic Business Loan Fund RDA Obligation Retirement Fund Successor Agency Capital Projects Fund Successor Agency Debt Service Fund Successor Agency Housing Fund Housing Revolving Loan (RLA) Emergency Housing Assist Fund Microenterprise RLA Fund 2009 HOME Grant Business Loan RLF CDBG Grant 2010 HOME Program Income Tenth Street Drainage Fund Lakeport Blvd Improvement Fund South Main Street Improvement Fund Parkside Traffic Mitigation Impact Fees Lakeshore Bl Storm Dam Rpr Proj Fund Safe Routes to School Fund Prop 40 Per Capita Grant Storm Drainage Fund*** Water Utility M & O Fund Water Expansion Fund USDA Water Loan Fund CLMSD Utility M & O Fund CLMSD Expansion Fund USDA Sewer Loan Fund CLMSD Assessment Dist 91-1 Fund** OPEB Trust Fund*** Fund Balance 1,255,105 1,295,781 1,932,166 250,842 42,276 169,000 33,303 33,548 4,419 123,851 354 150 84,437 115,780 61,346 17,122 9,037 0 470 319,126 145,811 71,289 (20,000) 935,893 467,040 (3,204,318) (+) Revenue 4,528,848 4,271 25,047 140,284 20,000 40,500 235,131 574,730 35,000 100 1,000 288,950 376,632 400 400 300 50 560,177 567,504 10,000 200 1,414,535 10,100 115,000 2,010,581 12,333 115,000 340,000 410,000 (-) Expenditures (4,528,848) (1,932,166) (25,047) (108,000) (20,000) (40,500) (235,131) (574,730) (35,000) (9,000) (288,950) (302,389) (560,177) (536,596) (10,000) (40,000) (1,491,416) (115,000) (1,907,358) (115,000) (312,000) (400,000) Net Income (Loss) 4,271 (1,932,166) 32,284 (8,900) 1,000 74,243 400 400 300 50 0 30,908 (39,800) (76,881) 10,100 103,223 12,333 28,000 10,000 Net Transfers In (Out) (91,574) 16,047 (18,000) (2,000) 235,131 (250,000) (2,000) (1,000) (2,000) (15,757) (91,847) (80,000) (10,000) (35,000) (10,000) (40,000) (10,000) (2,000) 410,000 6/30/2013 Anticipated Fund Balance 1,255,105 1,300,052 283,126 42,276 169,000 33,303 24,648 5,419 123,851 354 74,243 150 84,837 116,180 61,646 17,172 9,037 30,908 470 279,326 68,930 81,389 (20,000) 1,039,116 479,373 (3,176,318) 10,000

Grand Total All Funds:

4,143,826

11,837,073

(13,587,308)

(1,750,235)

-

2,393,591

*Spendable unless otherwise noted. ** Unassigned fund balance. *** Fund Balances reported as nonspendable fund balance.

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TRANSFER SCHEDULE
Fund Transferring From (Transfers Out) Fund Number 110 110 203 210 217 217 228 232 237 238 410 411 414 501 504 601 604 605 Fund Name Amount General Fund $ 16,047 General Fund 315,000 HUTA Gas Tax 18,000 Econ RLF Re-Use 2,000 RDA Successor Agency Debt Service 235,131 RDA Successor Agency Debt Service 14,869 Housing Revolving Loan 2,000 Emergency Housing Assistance 1,000 CDBG Economic Dev Grant 2010 2,000 CDBG Housing Grant 2010 15,757 Lakeshore Storm Damage Repair 91,847 Safe Routes to School 80,000 Storm Drainage 10,000 Water O&M 45,000 USDA Project - Water 10,000 Sewer O&M 50,000 USDA Project - Sewer 10,000 Sewer Assessment District 91-1 2,000 $ 920,651 Fund Number 202 801 110 110 212 110 110 110 110 110 110 110 110 801 501 801 601 110 Fund Transferring To (Transfers In) Fund Name Parkland Dedication Fund OPEB Internal Service General Fund General Fund RDA Obligation Retirement Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund OPEB Internal Service Water O&M OPEB Internal Service Sewer O&M General Fund Amount $ 16,047 315,000 18,000 2,000 235,131 14,869 2,000 1,000 2,000 15,757 91,847 80,000 10,000 45,000 10,000 50,000 10,000 2,000 $ 920,651

Total Transfers Out

Total Transfers In

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CHARTS AND GRAPHS

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HISTORICAL REVENUES AND EXPENDITURES
General revenues over the last seven years have followed a path traveled by most local governments throughout the state. The City saw increasing revenues from sales and property taxes during the height of the housing boom in 2006 and a dramatic decrease following the housing bust and subsequent market collapse in 2008. In response to fluctuating revenues, the City adjusted its spending accordingly, mostly through reductions in workforce and capital improvement deferments. The graph below illustrates the revenue and expenditure behavior of the City since 2006. This recommended budget for 2013 attempts to normalize the variance between the two and maximize available resources for specific priorities.

REVENUES AND EXPENDITURES COMPARED General Fund
6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 -

Revenues Expenditures

Below are several additional graphs that illustrate the composition of revenues and expenditures of the general fund, as well as general revenues and expenditures by category. These graphs are intended to help the reader understand where money comes and goes in the general fund.

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HISTORICAL REVENUESOMPARED
REVENUE COMPOSITION OVER TIME General Fund
6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 Other Charges for Service Intergovernmental Use of Money Fines, Forfeitures, and Penalties Licenses and Permits Franchise Fees Taxes

EXPENDITURE COMPOSITION OVER TIME General Fund
5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 -

Capital Projects Debt Service Operations Salaries and Benefits

TORICAL

EXPENDITURES

COMPAREDENERAUND

REVENUE

SOUR

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FISCAL YEAR 2012-2013

REVENUES BY CATEGORY General Fund ESTIMATED FISCAL YEAR 2012-2013
Franchise Fees 3.0% Licenses and Permits 2.8% Fines, Forfeitures, and Penalties 0.7% Use of Money 0.4% Charges for Service 12.1% Other 5.4% Intergovernmental 5.7%

Taxes 69.9%

EXPENDITURES BY USE General Fund RECOMMENDED FISCAL YEAR 2012-2013

Operations 35% Salaries and Benefits 57%

Debt Service Capital Projects 2% 6%

Proposed June 5, 2012

31 of 109

CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

The following graphs illustrate revenues and expenditures City-wide, encompassing the various special revenue funds maintained by the City for housing, economic development, and capital improvement activities, as well as enterprise services of water and sewer.

CITY-WIDE REVENUE SOURCES BY TYPE ESTIMATED FISCAL YEAR 2012-2013

Enterprise Funds 31%

General Government 38%

Internal Service 3% Debt Service 3% Capital Projects 10%

Special Revenue 15%

CITY-WIDE ACTIVITIES BY TYPE RECOMMENDED FISCAL YEAR 2012-2013
Internal Service 3% Debt Service 2% Capital Projects 23% Special Revenue 12%

Enterprise Funds 27% General Government 33%

Proposed June 5, 2012

32 of 109

FUNDS
GOVERNMENTAL GENERAL FUND SPECIAL REVENUE DEBT SERVICE CAPITAL PROJECTS

PROPRIETARY ENTERPRISE FUNDS INTERNAL SERVICE FUNDS

THIS PAGE INTENTIONALLY LEFT BLANK

CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

Fund 110: General Fund
Type: Governmental
Fund 110 Name General Fund Status Active Prior FYs FUND SUMMARY

Current

FY 2011/12

Projections
FY 2014-2015 Projected

FY 2009-2010 FY 2010-2011 FY 2011-2012 FY 2011-2012 FY 2012-2013 FY 2012-2013 FY 2012-2013 FY 2013-2014 Actual Actual Budget Estimated Actual Requested Recommended Adopted Projected

Revenue Sources 7000 Taxes 7100 Franchises 7200 Licenses 7300 Permits 7400 Fines, Forfeitures, and Penalties 7500 Use of Money and Property 7600 Income from Other Agencies 7650 Federal Funding 7660 State Funding 7700 Charges for Service 7800 Other Revenue A13 Transfers Total Revenue

2,612,528 113,405 82,582 72,700 20,536 14,246 47,903 142,214 502,023 665,036 154,026 4,427,199

2,700,615 132,672 86,599 48,921 28,976 16,194 51,893 77,552 129,390 478,076 773,505 1,045,279 5,569,672

2,729,690 134,253 68,989 50,660 24,916 11,530 49,793 80,942 169,989 466,227 252,133 249,599 4,288,721

2,901,247 123,731 68,353 50,919 27,561 15,412 34,281 80,942 126,402 502,382 249,838 100,000 4,281,068

3,000,277 126,664 71,065 50,919 30,381 15,412 31,735 91,880 129,989 520,544 229,609 125,000 4,423,475

3,000,277 126,664 71,065 50,919 30,381 15,412 31,735 91,880 120,889 520,544 229,609 239,473 4,528,848 -

3,060,283 129,197 72,486 51,937 30,989 15,951 32,370 96,474 122,098 530,955 218,129 143,684 4,504,552

3,152,091 133,073 74,661 53,496 31,918 16,510 33,341 123,319 546,884 224,672 150,868 4,540,832

Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Transfers Out Total Expenditure Funding - Use Surplus (Deficit)

2,581,266 1,273,637 507,845 400,000 4,762,748

2,590,402 1,174,362 71,509 147,681 869,861 4,853,815

2,506,100 1,460,316 73,000 281,704 300,000 4,621,120

2,231,724 1,382,405 71,509 162,150 300,000 4,147,788

2,540,514 1,611,827 71,509 301,300 315,000 4,840,150

2,384,828 1,465,564 71,509 275,900 331,047 4,528,848 -

2,504,069 1,509,531 71,509 303,490 347,599 4,736,199

2,654,314 1,554,817 333,839 371,931 4,914,901

(335,549)

715,857

(332,399)

133,280

(416,675)

-

-

(231,646)

(374,069)

Departmental Use Non-Departmental City Council, Boards, and Committees Administration City Attorney Finance Community Development Planning Building Housing Economic Development Engineering and IT Police Public Works Roads and Infrastructure Parks, Buildings, and Grounds Solid Waste Management Westshore Pool Water Utility Sewer Utility

0000 1010 1020 1030 1041 1050 1051 1053 1054 1052 2010 3020 3030 3040 3050 3060 3070 Total Use

351,547 91,251 155,456 56,847 87,103 135,473 198,635 3,629 15,000 145,767 1,605,300 776,613 300,439 445,000 108,343 52,445 4,528,848

Estimated Beginning Fund Balance $ 1,255,105 $ 1,255,105 Revenue 4,423,475 4,528,848 Expenditures 4,840,150 4,528,848 Surplus (Deficit) (416,675) Anticipated Ending Fund Balance $ 838,430 $ 1,255,105

$

-

$ 1,255,105 $ 1,023,459 4,504,552 4,540,832 4,736,199 4,914,901 (231,646) (374,069) $ 1,023,459 $ 649,390

CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

Fund 110: General Fund
Revenue Detail
Prior Year Month: 5/31/2012 Fund: 110 - GENERAL FUND Rev enues Dept: 0000 NON-DEPARTMENTAL Acct Class: 7000 TAXES 700.001 PROPERTY TAXES-CURRENT SECURED 700.002 PROPERTY TAXES-CURR UNSECURED 700.003 PROPERTY TAXES-813 SUPPLEMENT 700.004 PROPERTY TRANSFER TAX 700.005 LOCAL SALES TAX 700.006 PROP 172 SALES TX (PUB SAFETY) 700.007 TRANSIENT OCCUPANCY TAX 700.010 PROPERTY TAXES-PRIOR UNSECURED 700.012 PROPERTY TAXES-PRIOR SECURED 700.013 TRANSACTION USE TAX (MEAS I) 700.014 PROPERTY IN-LIEU VLF 700.015 PROP TAXES IN-LIEU SALES TAX 700.016 PROPOSITION 1A 700.018 TAX INCREMENT PASS-THROUGH 780.833 BEVERAGE RECYCLING TAXES Acct Class: 7100 FRANCHISES 710.101 P G & E FRANCHISE FEE 710.102 CABLE TV FRANCHISE FEE 710.103 COMMERCIAL TRASH FRANCHISE FEE FRANCHISES Acct Class: 7200 LICENSES 720.201 BUSINESS LICENSES 720.202 DOG LICENSES 720.203 OTHER LICENSES LICENSES Acct Class: 7300 PERMITS 730.301 BUILDING PERMITS 730.303 LAND USE PERMITS-PLANNING 730.304 ENCROACHMENT PERMITS PERMITS Acct Class: 7400 740.402 COURT FINES 740.403 PARKING ENFORCEMENT FINES FINES/FORFEITURES/PENALTIES Acct Class: 7500 USE OF MONEY/PROPERTY 750.501 INTEREST EARNINGS 750.502 PROPERTY LEASES USE OF MONEY/PROPERTY Acct Class: 7600 INCOME FROM OTHER 760.601 MOTOR VEHICLE LICENSE FEE 760.603 HOMEOWNERS PROPERTY TAX RELIEF 765.657 SCHOOL RESOURCE OFFICER REIMB INCOME FROM OTHER AGENCIES Acct Class: 7650 FEDERAL FUNDING 766.691 CHRP GRANT FEDERAL FUNDING Acct Class: 7660 STATE FUNDING 766.661 COPS GRANT 766.666 AB 1661 ERAF RELIEF!! 100,018 0 0 40,000 100,000 40,000 100,489 0 100,000 0 100,000 100,000 77,552 77,552 80,942 80,942 80,942 80,942 11,622 11,622 80,942 80,942 91,880 91,880 91,880 91,880 0 23,542 3,352 25,000 51,894 18,293 6,500 25,000 49,793 18,293 6,500 25,000 49,793 2,546 6,735 0 9,281 2,546 6,735 25,000 34,281 6,735 25,000 31,735 6,735 25,000 31,735 0 8,337 7,858 16,195 4,762 6,768 11,530 4,762 6,768 11,530 -1,504 10,712 9,208 4,560 10,852 15,412 4,560 10,852 15,412 4,560 10,852 15,412 0 16,276 12,701 28,977 12,000 12,916 24,916 12,000 12,916 24,916 6,706 17,425 24,131 7,180 20,381 27,561 10,000 20,381 30,381 10,000 20,381 30,381 0 39,153 6,551 3,217 48,921 40,669 6,993 2,998 50,660 40,669 6,993 2,998 50,660 27,636 4,359 2,322 34,317 40,149 7,387 3,383 50,919 40,149 7,387 3,383 50,919 40,149 7,387 3,383 50,919 0 84,225 2,375 0 86,600 66,553 2,436 0 68,989 66,553 2,436 0 68,989 53,104 1,585 50 54,739 66,553 1,750 50 68,353 69,215 1,750 100 71,065 69,215 1,750 100 71,065 0 35,918 25,687 71,068 132,673 37,714 30,824 65,715 134,253 37,714 30,824 65,715 134,253 32,570 25,514 61,137 119,221 32,570 25,514 65,647 123,731 33,221 26,024 67,419 126,664 33,221 26,024 67,419 126,664 0 352,932 11,109 -161 11,584 883,042 29,264 68,827 -5,739 3,409 635,152 402,839 277,785 4,831 25,743 0 2,700,617 408,792 13,153 4,615 11,154 890,677 0 85,000 597 2,883 619,431 377,400 310,988 0 0 5,000 2,729,690 408,792 13,153 4,615 11,154 890,677 0 85,000 597 2,883 619,431 377,400 310,988 0 0 5,000 2,729,690 230,012 10,720 60 9,854 638,033 0 52,763 377 1,530 459,396 199,403 147,021 -4,831 12,672 5,000 1,762,010 460,024 13,153 1,543 11,154 942,474 19,326 51,586 597 2,883 692,818 398,806 294,042 -4,831 12,672 5,000 2,901,247 3,000,277 3,000,277 0 50,000 50,000 65,000 600 3,000 724,157 406,782 349,277 65,000 600 3,000 724,157 406,782 349,277 410,000 13,000 2,300 11,154 965,007 410,000 13,000 2,300 11,154 965,007 Actual -------------------------------- Current Year -----------------------------Original Amended Actual Thru Estimated Budget Budget May (6) (7) RECOMMEN (8) ADOPTED Total REQUESTED

CITY OF LAKEPORT PROPOSED BUDGET
Prior Year Month: 5/31/2012 Fund: 110 - GENERAL FUND Rev enues Dept: 0000 NON-DEPARTMENTAL Acct Class: 7660 STATE FUNDING 766.677 STATE MANDATE REIMBURSEMENT 766.678 STIP PAVEMENT REHAB FUNDING 766.680 SB621 - INDIAN GAMING FUNDS STATE FUNDING Acct Class: 7700 CHARGES FOR CURRENT 770.711 ENGINEERING SERVICES 770.712 PUB WKS CONSTRUCTION SERVICES 770.713 PLAN REVIEW FEES 770.714 APC ADMINISTRATIVE SERVICES 770.715 TRASH COLLECTION 770.718 PLANNING SERVICES CHARGES FOR CURRENT SERVICES Acct Class: 7800 OTHER REVENUE 740.404 STATE RESTITUTION 780.801 SUNDRY REVENUES 780.802 SALE OF DOCUMENT COPIES 780.803 APPLICATION REQUEST FEES 780.806 INSURANCE REBATES 780.807 SALE OF EQUIPMENT 780.808 SALE OF LAND 780.812 OFFICE RENT/MNTNCE/CITY CNCL 780.818 WSTSHR POOL REVENUE 780.819 WSTSHR POOL CONCESSSIONS 780.821 PROCEEDS FROM LEASE 780.822 WSTSHR POOL ADVERTISING 780.823 WSTSHR POOL DONATIONS 780.824 SWIMMING LESSONS 780.825 OTHER INCOME 780.832 WESTSIDE PARK USE 780.834 REMIF TRAINING REIMBURSEMENT 780.835 FIREWORKS SURCHARGE 780.836 FIREWORKS 780.838 MISC TRAINING REIMBURSEMENT OTHER REVENUE Acct Class: 7900 OTHER FINANCING SOURCES 790.000 TRANSFERS IN OTHER FINANCING SOURCES Acct Class: 9900 TRANSFERS 791.000 TRANSFERS OUT TRANSFERS Total Rev enues 0 0 5,569,681 0 0 4,185,183 0 0 4,288,721 0 0 2,775,655 0 0 4,281,068 1,045,280 1,045,280 246,061 246,061 249,599 249,599 0 0 100,000 100,000 0 481,303 1,343 600 79,530 0 0 160,838 40,621 516 0 0 0 0 0 575 0 3,854 4,325 0 773,505 0 13,432 656 540 45,000 0 0 142,581 35,000 619 0 0 0 0 0 690 3,800 4,625 5,190 0 252,133 0 13,432 656 540 45,000 0 0 142,581 35,000 619 0 0 0 0 0 690 3,800 4,625 5,190 0 252,133 370 8,596 1,275 730 46,210 0 0 130,699 19,481 0 0 0 5,000 0 0 100 2,321 4,145 13,276 0 232,203 370 13,432 1,552 600 46,210 0 0 125,000 34,912 500 0 0 5,000 0 0 200 4,641 4,145 13,276 0 249,838 669 0 26,440 6,242 444,726 0 478,077 803 0 28,554 7,749 428,621 500 466,227 803 0 28,554 7,749 428,621 500 466,227 249 0 7,625 3,251 407,258 0 418,383 498 0 11,092 3,251 487,541 0 502,382 3,074 0 26,298 129,390 3,689 0 26,300 69,989 3,689 0 26,300 169,989 51 0 0 100,540 102 0 26,300 126,402 Actual -------------------------------- Current Year -----------------------------Original Amended Actual Thru Estimated Budget Budget May

FISCAL YEAR 2012-2013

(6)

(7) RECOMMEN

(8) ADOPTED

Total REQUESTED

3,689 26,300 129,989

3,689 17,200 120,889 0

498 11,092 7,749 500,705 500 520,544

498 11,092 7,749 500,705 500 520,544 0

500 13,432 1,552 540 45,000

500 13,432 1,552 540 45,000

106,000 35,000 500

106,000 35,000 500

5,000

5,000

200 3,800 4,145 13,940 229,609

200 3,800 4,145 13,940 229,609 0

125,000 125,000

297,669 297,669 0

0 4,423,475

0 4,499,044

0 0

CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

Fund 130: General Fund Capital Projects Type: Governmental
Fund 130 Name General Fund Capital Projects Status Active Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

FUND SUMMARY

Current
FY 2011-2012 Budget

FY 2011/12

Projections
FY 2013-2014 Projected FY 2014-2015 Projected

FY 2011-2012 FY 2012-2013 FY 2012-2013 FY 2012-2013 Estimated Actual Requested Recommended Adopted

Revenue Sources Interest earnings Transfers Total Revenue

-

-

-

1,932,166 1,932,166

6,763 6,763

6,763 6,763 -

-

-

Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Transfers Out Total Expenditure Funding - Use Surplus (Deficit)

-

-

-

-

1,938,929 1,938,929

1,938,929 1,938,929 -

-

-

-

-

-

1,932,166

(1,932,166)

(1,932,166)

-

-

-

Departmental Use Non-Departmental City Council, Boards, and Committees Administration City Attorney Finance Community Development Planning Building Housing Economic Development Engineering and IT Police Public Works Roads and Infrastructure Parks, Buildings, and Grounds Solid Waste Management Westshore Pool Water Utility Sewer Utility

0000 1010 1020 1030 1041 1050 1051 1053 1054 1052 2010 3020 3030 3040 3050 3060 3070 Total Use

1,938,929 1,938,929

Estimated Beginning Fund Balance $ 1,932,166 $ 1,932,166 Revenue 6,763 6,763 Expenditures 1,938,929 1,938,929 Surplus (Deficit) (1,932,166) (1,932,166) Anticipated Ending Fund Balance $ - $ - $

$

-

$

-

$

$

-

CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

Fund 202: Park Land Dedication Fund
Type: Special Revenue
Fund 202 Name Parkland Dedication Fund Status Active Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

FUND SUMMARY

Current
FY 2011-2012 Budget

FY 2011/12

Projections
FY 2013-2014 Projected FY 2014-2015 Projected

FY 2011-2012 FY 2012-2013 FY 2012-2013 FY 2012-2013 Estimated Actual Requested Recommended Adopted

Revenue Sources Interest Earnings Property Leases Parkland Dedication Fee Transfers In Total Revenue

235 (15,492) (15,257)

93 750 (14,201) (13,358)

67 9,000 9,067

45 9,000 45,357 54,402

9,000 16,047 25,047

9,000 16,047 25,047 -

9,000 16,047 25,047

9,000 16,047 25,047

Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Transfers Out Total Expenditure Funding - Use Surplus (Deficit)

(7) (7)

62,041 62,041

110,000 110,000

54,402 54,402

25,047 25,047

25,047 25,047 -

25,047 25,047

25,047 25,047

(15,250)

(75,399)

(100,933)

-

-

-

-

-

-

Departmental Use Non-Departmental City Council, Boards, and Committees Administration City Attorney Finance Community Development Planning Building Housing Economic Development Engineering and IT Police Public Works Roads and Infrastructure Parks, Buildings, and Grounds Solid Waste Management Westshore Pool Water Utility Sewer Utility

0000 1010 1020 1030 1041 1050 1051 1053 1054 1052 2010 3020 3030 3040 3050 3060 3070 Total Use

25,047 25,047

Estimated Beginning Fund Balance $ Revenue Expenditures Surplus (Deficit) Anticipated Ending Fund Balance $

- $ 25,047 25,047 - $

25,047 25,047 - $

$

-

$

- $ 25,047 25,047 - $

25,047 25,047 -

CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

Fund 203: HUTA Gas Tax
Type: Special Revenue
Fund 203 Name HUTA Gas Tax Status Active Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

FUND SUMMARY

Current
FY 2011-2012 Budget

FY 2011/12

Projections
FY 2013-2014 Projected FY 2014-2015 Projected

FY 2011-2012 FY 2012-2013 FY 2012-2013 FY 2012-2013 Estimated Actual Requested Recommended Adopted

Revenue Sources Interest Earnings 2105 State Gas Tax 2106 State Gas Tax 2107 State Gas Tax 2107.5 State Gas Tax 2103 State Gas Tax Transfers Total Revenue

348 26,992 23,567 37,398 2,000 (26,751) 63,554

42 24,132 3,621 6,091 2,000 44,467 50,059 130,412

421 27,132 23,207 36,840 2,000 57,018 146,618

19,056 17,063 28,233 2,000 53,632 119,984

421 24,873 21,436 35,696 2,001 55,858 140,285

421 24,873 21,436 35,696 2,002 55,858 140,286 -

421 25,495 21,972 36,588 2,000 57,254

421 26,260 22,631 37,686 2,000 58,972

143,731

147,970

Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Transfers Out Total Expenditure Funding - Use Surplus (Deficit)

-

-

259,200 28,800 288,000

-

90,000 18,000 108,000

90,000 18,000 108,000 -

92,250 18,450 110,700

95,018 19,004 114,021

63,554

130,412

(141,382)

119,984

32,285

32,286

-

33,031

33,949

Departmental Use Non-Departmental City Council, Boards, and Committees Administration City Attorney Finance Community Development Planning Building Housing Economic Development Engineering and IT Police Public Works Roads and Infrastructure Parks, Buildings, and Grounds Solid Waste Management Westshore Pool Water Utility Sewer Utility

0000 1010 1020 1030 1041 1050 1051 1053 1054 1052 2010 3020 3030 3040 3050 3060 3070 Total Use

18,000 90,000 108,000

Estimated Beginning Fund Balance $ Revenue Expenditures Surplus (Deficit) Anticipated Ending Fund Balance $

250,842 $ 140,285 108,000 32,285 283,127 $

250,842 140,286 108,000 32,286 283,128 $

$

-

$

283,128 $ 143,731 110,700 33,031 316,159 $

316,159 147,970 114,021 33,949 350,108

CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

Fund 207: Prop 172 Public Safety Tax
Type: Special Revenue
Fund 207 Name Prop 172 Public Safety Tax Status Active Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

FUND SUMMARY

Current
FY 2011-2012 Budget

FY 2011/12

Projections
FY 2013-2014 Projected FY 2014-2015 Projected

FY 2011-2012 FY 2012-2013 FY 2012-2013 FY 2012-2013 Estimated Actual Requested Recommended Adopted

Revenue Sources Prop 172 Public Safety Tax Revenue Transfers Total Revenue

-

-

16,000 16,000

21,000 21,000

20,000

20,000

20,500 20,500

21,013 21,013

20,000

20,000

Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Transfers Out Total Expenditure Funding - Use Surplus (Deficit)

-

-

16,000 16,000

21,000 21,000

20,000 20,000

20,000 20,000 -

20,500 20,500

21,013 21,013

-

-

-

-

-

-

-

-

-

Departmental Use Non-Departmental City Council, Boards, and Committees Administration City Attorney Finance Community Development Planning Building Housing Economic Development Engineering and IT Police Public Works Roads and Infrastructure Parks, Buildings, and Grounds Solid Waste Management Westshore Pool Water Utility Sewer Utility

0000 1010 1020 1030 1041 1050 1051 1053 1054 1052 2010 3020 3030 3040 3050 3060 3070 Total Use

20,000 20,000

Estimated Beginning Fund Balance $ Revenue Expenditures Surplus (Deficit) Anticipated Ending Fund Balance $

- $ 20,000 20,000 - $

20,000 20,000 - $

$

-

$

- $ 20,500 20,500 - $

21,013 21,013 -

CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

Fund 210: CDBG Economic Business Loan
Type: Special Revenue
Fund 210 Name CDBG Economic Business Loan Status Active Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

FUND SUMMARY

Current
FY 2011-2012 Budget

FY 2011/12

Projections
FY 2013-2014 Projected FY 2014-2015 Projected

FY 2011-2012 FY 2012-2013 FY 2012-2013 FY 2012-2013 Estimated Actual Requested Recommended Adopted

Revenue Sources Interest Earnings CDBG/EDBG Grants Principal and Interest Earnings Transfers In Total Revenue

809 53,809 54,618

1,107 37,565 38,672

570 38,140

350 64,813

500 40,000

500 40,000

500 41,000 41,500

500 42,230 42,730

38,710

65,163

40,500

40,500

Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Transfers Out Total Expenditure Funding - Use Surplus (Deficit)

170,679 20,000 190,679

16,344 1,588 17,932

11,279 1,588 12,867

1,472 40,000 41,472

38,500 2,000 40,500

38,500 2,000 40,500 -

2,050 2,050

2,112 2,112

(136,061)

20,740

25,843

23,691

-

-

-

39,450

40,619

Departmental Use Non-Departmental City Council, Boards, and Committees Administration City Attorney Finance Community Development Planning Building Housing Economic Development Engineering and IT Police Public Works Roads and Infrastructure Parks, Buildings, and Grounds Solid Waste Management Westshore Pool Water Utility Sewer Utility

0000 1010 1020 1030 1041 1050 1051 1053 1054 1052 2010 3020 3030 3040 3050 3060 3070 Total Use

2,000 38,500 40,500

Estimated Beginning Fund Balance $ Revenue Expenditures Surplus (Deficit) Anticipated Ending Fund Balance $

42,276 $ 40,500 40,500 42,276 $

42,276 40,500 40,500 42,276 $

$

-

$

42,276 $ 41,500 2,050 39,450 81,726 $

81,726 42,730 2,112 40,619 122,345

CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

Fund 212: RDA Obligation Retirement Fund
Type: Special Revenue
Fund 212 Name RDA Obligation Retirement Fund Status Active Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

FUND SUMMARY

Current
FY 2011-2012 Budget

FY 2011/12

Projections
FY 2013-2014 Projected FY 2014-2015 Projected

FY 2011-2012 FY 2012-2013 FY 2012-2013 FY 2012-2013 Estimated Actual Requested Recommended Adopted

Revenue Sources Tax Increment Revenue Interest Earnings Sundry Revenues Sale of Land Principal & Interest Payments Bond Proceeds Transfers In Total Revenue

762,568 3,353 14,129 780,050

978 145,585 550,892 697,455

5,000 1,053,771 1,058,771

433 4,210 714,594 719,237

235,548 235,548

235,131 235,131 -

241,009 241,009

248,240 248,240

Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Transfers Out Total Expenditure Funding - Use Surplus (Deficit)

325,518 452,827 635,823 287,296 1,701,464

391,071 190,198 250,268 53,160 373,855 867,481

241,244 168,663 398,964 85,125 182,851 1,076,847

256,085 117,746 94,579 18,701 224,418 711,529

222,548 18,156 240,704

216,975 18,156 235,131 -

227,824 18,701 246,524

241,493 19,262 260,755

(921,414)

(170,026)

(18,076)

7,708

(5,156)

-

-

(5,515)

(12,515)

Departmental Use Non-Departmental City Council, Boards, and Committees Administration City Attorney Finance Community Development Planning Building Housing Economic Development Engineering and IT Police Public Works Roads and Infrastructure Parks, Buildings, and Grounds Solid Waste Management Westshore Pool Water Utility Sewer Utility

0000 1010 1020 1030 1041 1050 1051 1053 1054 1052 2010 3020 3030 3040 3050 3060 3070 Total Use

62,385 16,523 63,387 56,269 10,264 26,303 235,131

Estimated Beginning Fund Balance $ Revenue Expenditures Surplus (Deficit) Anticipated Ending Fund Balance $

- $ 235,548 240,704 (5,156) (5,156) $

235,131 235,131 - $

$

-

$

- $ 241,009 246,524 (5,515) (5,515) $

(5,515) 248,240 260,755 (12,515) (18,030)

CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

Fund 217: RDA Debt Service Fund
Type: Special Revenue
Fund 217 Name RDA Debt Service Fund Status Active Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

FUND SUMMARY

Current
FY 2011-2012 Budget

FY 2011/12

Projections
FY 2013-2014 Projected FY 2014-2015 Projected

FY 2011-2012 FY 2012-2013 FY 2012-2013 FY 2012-2013 Estimated Actual Requested Recommended Adopted

Revenue Sources Tax Increment Revenue Interest Earnings Sundry Revenues Sale of Land Principal & Interest Payments Bond Proceeds Transfers In Total Revenue

-

743,305 2,130 337,349 1,082,784

-

702,594 102 363,424 1,066,120

574,730 574,730

574,730 574,730 -

574,730 574,730

575,017 575,017

Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Transfers Out Total Expenditure Funding - Use Surplus (Deficit)

4,120 4,120

324,725 3,116,027 3,440,752

20,000 325,113 1,971,522 2,316,635

20,000 325,460 416,462 761,922

324,730 250,000 574,730

324,730 250,000 574,730 -

340,967 262,500 603,467

361,424 278,250 639,674

(4,120)

(2,357,968)

(2,316,635)

304,198

-

-

-

(28,737)

(64,657)

Departmental Use Non-Departmental City Council, Boards, and Committees Administration City Attorney Finance Community Development Planning Building Housing Economic Development Engineering and IT Police Public Works Roads and Infrastructure Parks, Buildings, and Grounds Solid Waste Management Westshore Pool Water Utility Sewer Utility

0000 1010 1020 1030 1041 1050 1051 1053 1054 1052 2010 3020 3030 3040 3050 3060 3070 Total Use

574,730 574,730

Estimated Beginning Fund Balance $ Revenue Expenditures Surplus (Deficit) Anticipated Ending Fund Balance $

169,000 $ 574,730 574,730 169,000 $

169,000 574,730 574,730 169,000 $

$

-

$

169,000 $ 574,730 603,467 (28,737) 140,264 $

140,264 575,017 639,674 (64,657) 75,606

CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

Fund 228: Housing Revolving Loan (RLA) Fund
Type: Special Revenue
Fund 228 Name Housing Revolving Loan (RLA) Status Active Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

FUND SUMMARY

Current
FY 2011-2012 Budget

FY 2011/12

Projections
FY 2013-2014 Projected FY 2014-2015 Projected

FY 2011-2012 FY 2012-2013 FY 2012-2013 FY 2012-2013 Estimated Actual Requested Recommended Adopted

Revenue Sources Interest Earnings Principal & Interest Payments Transfers In Total Revenue

100 52,026 52,126

157 34,624 34,781

210 34,730 34,940

20 17,223 40,000 57,243

200 34,800 35,000

200 34,800 35,000 -

200 35,670 35,870

200 36,740 36,940

Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Transfers Out Total Expenditure Funding - Use Surplus (Deficit)

41,299 41,299

28,192 10,000 38,192

8,604 18,231 1,823 28,658

62,765 62,765

20,000 2,000 22,000

20,000 2,000 22,000 -

2,050 2,050

2,112 2,112

10,827

(3,411)

6,282

(5,522)

13,000

13,000

-

33,820

34,829

Departmental Use Non-Departmental City Council, Boards, and Committees Administration City Attorney Finance Community Development Planning Building Housing Economic Development Engineering and IT Police Public Works Roads and Infrastructure Parks, Buildings, and Grounds Solid Waste Management Westshore Pool Water Utility Sewer Utility

0000 1010 1020 1030 1041 1050 1051 1053 1054 1052 2010 3020 3030 3040 3050 3060 3070 Total Use

2,000 20,000 22,000

Estimated Beginning Fund Balance $ Revenue Expenditures Surplus (Deficit) Anticipated Ending Fund Balance $

33,303 $ 35,000 22,000 13,000 46,303 $

33,303 35,000 22,000 13,000 46,303 $

$

-

$

46,303 $ 35,870 2,050 33,820 80,123 $

80,123 36,940 2,112 34,829 114,952

CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

Fund 232: Emergency Housing Assistance Fund
Type: Special Revenue
Fund 232 Name Emergency Housing Fund Status Active Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

FUND SUMMARY

Current
FY 2011-2012 Budget

FY 2011/12

Projections
FY 2013-2014 Projected FY 2014-2015 Projected

FY 2011-2012 FY 2012-2013 FY 2012-2013 FY 2012-2013 Estimated Actual Requested Recommended Adopted

Revenue Sources Interest Earnings Emergency Housing Assistance Transfers In Total Revenue

173 32,145 32,318

35 35

232 905 1,137

100 8,000 8,100

100 100

100 100 -

100 100

100 100

Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Transfers Out Total Expenditure Funding - Use Surplus (Deficit)

6,320 6,320

3,669 3,669

6,100 2,951 30,905 39,956

11,031 11,031

8,000 1,000 9,000

8,000 1,000 9,000 -

-

-

25,998

(3,634)

(38,819)

(2,931)

(8,900)

(8,900)

-

100

100

Departmental Use Non-Departmental City Council, Boards, and Committees Administration City Attorney Finance Community Development Planning Building Housing Economic Development Engineering and IT Police Public Works Roads and Infrastructure Parks, Buildings, and Grounds Solid Waste Management Westshore Pool Water Utility Sewer Utility

0000 1010 1020 1030 1041 1050 1051 1053 1054 1052 2010 3020 3030 3040 3050 3060 3070 Total Use

1,000 8,000 9,000

Estimated Beginning Fund Balance $ Revenue Expenditures Surplus (Deficit) Anticipated Ending Fund Balance $

33,548 $ 100 9,000 (8,900) 24,648 $

33,548 100 9,000 (8,900) 24,648 $

$

-

$

24,648 $ 100 100 24,748 $

24,748 100 100 24,848

CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

Fund 237: CDBG Economic Development Grant 2010
Type: Special Revenue
Fund 237 Name CDBG Economic Dev Grant 2010 Status Active Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

FUND SUMMARY

Current
FY 2011-2012 Budget

FY 2011/12

Projections
FY 2013-2014 Projected FY 2014-2015 Projected

FY 2011-2012 FY 2012-2013 FY 2012-2013 FY 2012-2013 Estimated Actual Requested Recommended Adopted

Revenue Sources Interest Earnings EDBG/CDBG Grants Transfers In Total Revenue

-

6,000 9,400 15,400

294,000 294,000

5,050 5,050

288,950 288,950

288,950 288,950 -

296,174 296,174

305,059 305,059

Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Transfers Out Total Expenditure Funding - Use Surplus (Deficit)

-

10,000 10,000

249,900 44,100 294,000

5,509 5,509

286,950 2,000 288,950

286,950 2,000 288,950 -

2,050 2,050

2,112 2,112

-

5,400

-

(459)

-

-

-

294,124

302,947

Departmental Use Non-Departmental City Council, Boards, and Committees Administration City Attorney Finance Community Development Planning Building Housing Economic Development Engineering and IT Police Public Works Roads and Infrastructure Parks, Buildings, and Grounds Solid Waste Management Westshore Pool Water Utility Sewer Utility

0000 1010 1020 1030 1041 1050 1051 1053 1054 1052 2010 3020 3030 3040 3050 3060 3070 Total Use

2,000 286,950 288,950

Estimated Beginning Fund Balance $ Revenue Expenditures Surplus (Deficit) Anticipated Ending Fund Balance $

354 $ 288,950 288,950 354 $

354 288,950 288,950 354 $

$

-

$

354 $ 296,174 2,050 294,124 294,478 $

294,478 305,059 2,112 302,947 597,425

CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

Fund 238: CDBG Grant 2010
Type: Special Revenue
Fund 238 Name CDBG Housing Grant 2010 Status Active Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

FUND SUMMARY

Current
FY 2011-2012 Budget

FY 2011/12

Projections
FY 2013-2014 Projected FY 2014-2015 Projected

FY 2011-2012 FY 2012-2013 FY 2012-2013 FY 2012-2013 Estimated Actual Requested Recommended Adopted

Revenue Sources Interest Earnings EDBG/CDBG Grants Transfers In Total Revenue

-

1,734 19,842 21,576

245,460 90,000 335,460

23,599 23,599

376,632 376,632

376,632 376,632 -

-

-

Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Transfers Out Total Expenditure Funding - Use Surplus (Deficit)

-

1,577 20,000 21,577

20,000 196,052 29,408 245,460

20,000 23,599 43,599

285,432 15,757 301,189

285,432 15,757 301,189 -

-

-

-

(1)

90,000

(20,000)

75,443

75,443

-

-

-

Departmental Use Non-Departmental City Council, Boards, and Committees Administration City Attorney Finance Community Development Planning Building Housing Economic Development Engineering and IT Police Public Works Roads and Infrastructure Parks, Buildings, and Grounds Solid Waste Management Westshore Pool Water Utility Sewer Utility

0000 1010 1020 1030 1041 1050 1051 1053 1054 1052 2010 3020 3030 3040 3050 3060 3070 Total Use

15,757 285,432 0 301,189

Estimated Beginning Fund Balance $ Revenue Expenditures Surplus (Deficit) Anticipated Ending Fund Balance $

- $ 376,632 301,189 75,443 75,443 $

376,632 301,189 75,443 75,443 $

$

-

$

75,443 $ 75,443 $

75,443 75,443

CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

Fund 410: Lakeshore Blvd Storm Damage Rpr Project Fund
Type: Special Revenue
Fund 410 Name Lakeshore Bl Storm Dam Rpr Proj Fund Status Active Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

FUND SUMMARY

Current
FY 2011-2012 Budget

FY 2011/12

Projections
FY 2013-2014 Projected FY 2014-2015 Projected

FY 2011-2012 FY 2012-2013 FY 2012-2013 FY 2012-2013 Estimated Actual Requested Recommended Adopted

Revenue Sources Interest Earnings Lakeshore Storm Damage Repair Transfers In Total Revenue

20 7,000 7,020

7 7

-

-

560,177 560,177

560,177 560,177 -

574,181 574,181

591,407 591,407

Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Transfers Out Total Expenditure Funding - Use Surplus (Deficit)

-

-

569,000 569,000

-

482,377 77,800 560,177

468,330 91,847 560,177 -

94,143 94,143

96,967 96,967

7,020

7

(569,000)

-

-

-

-

480,038

494,439

Departmental Use Non-Departmental City Council, Boards, and Committees Administration City Attorney Finance Community Development Planning Building Housing Economic Development Engineering and IT Police Public Works Roads and Infrastructure Parks, Buildings, and Grounds Solid Waste Management Westshore Pool Water Utility Sewer Utility

0000 1010 1020 1030 1041 1050 1051 1053 1054 1052 2010 3020 3030 3040 3050 3060 3070 Total Use

91,847 468,330 560,177

Estimated Beginning Fund Balance $ Revenue Expenditures Surplus (Deficit) Anticipated Ending Fund Balance $

9,037 $ 560,177 560,177 9,037 $

9,037 560,177 560,177 9,037 $

$

-

$

9,037 $ 574,181 94,143 480,038 489,075 $

489,075 591,407 96,967 494,439 983,514

CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

Fund 411: Safe Routes to School Fund
Type: Special Revenue
Fund 411 Name Safe Routes to School Fund Status Active Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

FUND SUMMARY

Current
FY 2011-2012 Budget

FY 2011/12

Projections
FY 2013-2014 Projected FY 2014-2015 Projected

FY 2011-2012 FY 2012-2013 FY 2012-2013 FY 2012-2013 Estimated Actual Requested Recommended Adopted

Revenue Sources Interest Earnings Safe Routes to School Transfers In Total Revenue

51,000 51,000

17,503 17,503

567,504 567,504

-

567,504 567,504

567,504 567,504 -

-

-

Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Transfers Out Total Expenditure Funding - Use Surplus (Deficit)

34,246 34,246

15,454 15,454

550,000

-

456,596 80,000 536,596

456,596 80,000 536,596 -

-

-

550,000

-

16,754

2,049

17,504

-

30,908

30,908

-

-

-

Departmental Use Non-Departmental City Council, Boards, and Committees Administration City Attorney Finance Community Development Planning Building Housing Economic Development Engineering and IT Police Public Works Roads and Infrastructure Parks, Buildings, and Grounds Solid Waste Management Westshore Pool Water Utility Sewer Utility

0000 1010 1020 1030 1041 1050 1051 1053 1054 1052 2010 3020 3030 3040 3050 3060 3070 Total Use

80,000 456,596 536,596

Estimated Beginning Fund Balance $ Revenue Expenditures Surplus (Deficit) Anticipated Ending Fund Balance $

0 $ 567,504 536,596 30,908 30,908 $

0 567,504 536,596 30,908 30,908 $

$

-

$

30,908 $ 30,908 $

30,908 30,908

CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

Fund 413: Prop 40 Per Capita Grant
Type: Special Revenue
Fund 413 Name Prop 40 Per Capital Grant Status Active Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

FUND SUMMARY

Current
FY 2011-2012 Budget

FY 2011/12

Projections
FY 2013-2014 Projected FY 2014-2015 Projected

FY 2011-2012 FY 2012-2013 FY 2012-2013 FY 2012-2013 Estimated Actual Requested Recommended Adopted

Revenue Sources Interest Earnings Loan/Grant Proceeds Transfers In Total Revenue

-

111,698 111,698

-

-

10,000 10,000

10,000 10,000 -

10,250 10,250

10,558 10,558

Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Transfers Out Total Expenditure Funding - Use Surplus (Deficit)

-

111,698 111,698

-

-

10,000 10,000

10,000 10,000 -

-

-

-

-

-

-

-

-

-

10,250

10,558

Departmental Use Non-Departmental City Council, Boards, and Committees Administration City Attorney Finance Community Development Planning Building Housing Economic Development Engineering and IT Police Public Works Roads and Infrastructure Parks, Buildings, and Grounds Solid Waste Management Westshore Pool Water Utility Sewer Utility

0000 1010 1020 1030 1041 1050 1051 1053 1054 1052 2010 3020 3030 3040 3050 3060 3070 Total Use

10,000 10,000

Estimated Beginning Fund Balance $ Revenue Expenditures Surplus (Deficit) Anticipated Ending Fund Balance $

470 $ 10,000 10,000 470 $

470 10,000 10,000 470 $

$

-

$

470 $ 10,250 10,250 10,720 $

10,720 10,558 10,558 21,278

CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

Fund 414: Storm Drainage Fund
Type: Special Revenue
Fund 414 Name Storm Drainage Fund Status Active Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

FUND SUMMARY

Current
FY 2011-2012 Budget

FY 2011/12

Projections
FY 2013-2014 Projected FY 2014-2015 Projected

FY 2011-2012 FY 2012-2013 FY 2012-2013 FY 2012-2013 Estimated Actual Requested Recommended Adopted

Revenue Sources Interest Earnings Storm Drainage Fee Transfers In Total Revenue

-

690 3,049 3,739

-

236 236

200 200

200 200 -

200 200

200 200

Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Transfers Out Total Expenditure Funding - Use Surplus (Deficit)

-

4,350 4,350

40,000 40,000

37,777 37,777

30,000 30,000

30,000 30,000 -

-

-

-

(611)

(40,000)

(37,541)

(29,800)

(29,800)

-

200

200

Departmental Use Non-Departmental City Council, Boards, and Committees Administration City Attorney Finance Community Development Planning Building Housing Economic Development Engineering and IT Police Public Works Roads and Infrastructure Parks, Buildings, and Grounds Solid Waste Management Westshore Pool Water Utility Sewer Utility

0000 1010 1020 1030 1041 1050 1051 1053 1054 1052 2010 3020 3030 3040 3050 3060 3070 Total Use

30,000 30,000

Estimated Beginning Fund Balance $ Revenue Expenditures Surplus (Deficit) Anticipated Ending Fund Balance $

319,126 $ 200 30,000 (29,800) 289,326 $

319,126 200 30,000 (29,800) 289,326 $

$

-

$

289,326 $ 200 200 289,526 $

289,526 200 200 289,726

CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

Fund 501: Water Utility M&O Fund
Type: Enterprise
Fund 501 Name Water O&M Fund Status Active Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

FUND SUMMARY

Current
FY 2011-2012 Budget

FY 2011/12

Projections
FY 2013-2014 Projected FY 2014-2015 Projected

FY 2011-2012 FY 2012-2013 FY 2012-2013 FY 2012-2013 Estimated Actual Requested Recommended Adopted

Revenue Sources Interest Earnings Loan/Grant Proceeds Water Service Charges-Inside Water Service Charges-Outside Water Service Misc. Fees Water Service Connection Charge Sundry Revenues Transfers In Total Revenue

7,762 1,125,996 (4,760) 96,159 (149) 1,225,008

5,544 1,156,931 (6,590) 117,458 173 1,273,516

4,590 700,000 1,233,326 1,000 105,000 500 100 2,044,516

4,590 1,233,326 11,078 117,041 3,435 1,369,470

4,590 1,270,326 11,078 117,041 500 1,000 10,000 1,414,535

4,590 1,270,326 11,078 117,041 500 1,000 10,000 1,414,535 -

4,595 1,302,084 11,355 119,967 513 1,025 1,439,538

4,599 1,303,386 11,366 120,087 513 1,026 1,440,978

Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Transfers Out Total Expenditure Funding - Use Surplus (Deficit)

637,074 533,019 503,086 17,540 279,913 1,970,632

676,242 552,748 154,482 9,543 1,393,015

663,940 545,418 254,069 372,073 42,000 1,877,500

621,210 509,832 254,069 361,623 42,000 1,788,734

706,933 566,096 253,884 500 45,000 1,572,413

667,463 524,569 253,884 500 45,000 1,491,416 -

700,836 550,797 256,423 47,250 1,555,306

742,886 578,337 258,987 49,613 1,629,823

(745,624)

(119,499)

167,016

(419,264)

(157,878)

(76,881)

-

(115,768)

(188,845)

Departmental Use Non-Departmental City Council, Boards, and Committees Administration City Attorney Finance Community Development Planning Building Housing Economic Development Engineering and IT Police Public Works Roads and Infrastructure Parks, Buildings, and Grounds Solid Waste Management Westshore Pool Water Utility Sewer Utility

0000 1010 1020 1030 1041 1050 1051 1053 1054 1052 2010 3020 3030 3040 3050 3060 3070 Total Use

45,000 89,237 14,036 133,304 9,328 6,200 35,289 97,013 1,062,009 1,491,416

Estimated Beginning Fund Balance $ 145,811 $ 145,811 Revenue 1,414,535 1,414,535 Expenditures 1,572,413 1,491,416 Surplus (Deficit) (157,878) (76,881) Anticipated Ending Fund Balance $ (12,067) $ 68,930 $

$

-

68,930 $ (46,838) 1,439,538 1,440,978 1,555,306 1,629,823 (115,768) (188,845) $ (46,838) $ (235,684)

CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

Fund 504: USDA Water Project Fund
Type: Enterprise
Fund 504 Name USDA Water Project Fund Status Active Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

FUND SUMMARY

Current
FY 2011-2012 Budget

FY 2011/12

Projections
FY 2013-2014 Projected FY 2014-2015 Projected

FY 2011-2012 FY 2012-2013 FY 2012-2013 FY 2012-2013 Estimated Actual Requested Recommended Adopted

Revenue Sources Interest Earnings Loan/Grant Proceeds Transfers In Total Revenue

-

-

-

-

115,000 115,000

115,000 115,000 -

115,115 115,115

115,230 115,230

Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Transfers Out Total Expenditure Funding - Use Surplus (Deficit)

-

-

-

20,000 20,000

105,000 10,000 115,000

105,000 10,000 115,000 -

110,250 10,500 120,750

115,763 11,025 126,788

-

-

-

(20,000)

-

-

-

(5,635)

(11,557)

Departmental Use Non-Departmental City Council, Boards, and Committees Administration City Attorney Finance Community Development Planning Building Housing Economic Development Engineering and IT Police Public Works Roads and Infrastructure Parks, Buildings, and Grounds Solid Waste Management Westshore Pool Water Utility Sewer Utility

0000 1010 1020 1030 1041 1050 1051 1053 1054 1052 2010 3020 3030 3040 3050 3060 3070 Total Use

10,000 5,000 100,000 115,000

Estimated Beginning Fund Balance $ Revenue Expenditures Surplus (Deficit) Anticipated Ending Fund Balance $

(20,000) $ 115,000 115,000 (20,000) $

(20,000) 115,000 115,000 (20,000) $

$

-

$

(20,000) $ 115,115 120,750 (5,635) (25,635) $

(25,635) 115,230 126,788 (11,557) (37,192)

CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

Fund 601: CLMSD Utility M&O Fund
Type: Enterprise
Fund 601 Name Sewer O&M Fund Status Active Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

FUND SUMMARY

Current
FY 2011-2012 Budget

FY 2011/12

Projections
FY 2013-2014 Projected FY 2014-2015 Projected

FY 2011-2012 FY 2012-2013 FY 2012-2013 FY 2012-2013 Estimated Actual Requested Recommended Adopted

Revenue Sources CLMSD M & O Tax Tax Increment Pass-Through Interest Earnings Property Leases CLMSD Service Charges CLMSD Service Misc Fees CLMSD County Service Charges CLMSD Service Connection Charges CLMSD Basin 2000 Sundry Revenues Bond Proceeds Transfers In Total Revenue

2,545 1,088 25,000 1,463,250 72,699 93,625 1,658,207

32,554 2,513 559 30,000 1,514,954 108,314 93,348 166 27,743 1,810,151

3,000 1,500 25,000 1,538,455 100 75,000 1,000 90,000 100 1,734,155

30,000 2,474 1,500 30,000 1,587,525 93,038 93,038 1,837,575

30,000 2,474 1,500 30,000 1,666,901 500 114,668 1,000 93,038 500 60,000 10,000 2,010,581

30,000 2,474 1,500 30,000 1,666,901 500 114,668 1,000 93,038 500 60,000 10,000 2,010,581 -

30,600 2,523 1,502 31,500 1,708,574 513 117,535 1,025 93,131 501 1,987,402

31,212 2,574 1,503 33,075 1,751,288 525 120,473 1,051 93,224 501 2,035,426

Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Transfers Out Total Expenditure Funding - Use Surplus (Deficit)

836,804 1,295,563 186,560 1,662 2,320,588

771,313 1,304,920 1,676 1,614 2,079,523

689,664 828,194 187,260 40,825 45,000 1,790,943

654,665 802,273 187,260 19,125 45,000 1,708,323

803,232 789,621 190,560 88,800 50,000 1,922,213

790,309 787,689 190,560 88,800 50,000 1,907,358 -

829,824 827,073 192,466 52,500 1,901,864

879,614 868,427 194,390 55,125 1,997,556

(662,382)

(269,372)

(56,788)

129,252

88,368

103,223

-

85,539

37,870

Departmental Use Non-Departmental City Council, Boards, and Committees Administration City Attorney Finance Community Development Planning Building Housing Economic Development Engineering and IT Police Public Works Roads and Infrastructure Parks, Buildings, and Grounds Solid Waste Management Westshore Pool Water Utility Sewer Utility

0000 1010 1020 1030 1041 1050 1051 1053 1054 1052 2010 3020 3030 3040 3050 3060 3070 Total Use

50,000 83,685 14,036 148,745 9,328 6,200 51,204 97,013 1,447,147 1,907,358

Estimated Beginning Fund Balance $ 935,893 $ 935,893 Revenue 2,010,581 2,010,581 Expenditures 1,922,213 1,907,358 Surplus (Deficit) 88,368 103,223 Anticipated Ending Fund Balance $ 1,024,261 $ 1,039,116 $

-

$ 1,039,116 $ 1,124,655 1,987,402 2,035,426 1,901,864 1,997,556 85,539 37,870 $ 1,124,655 $ 1,162,524

CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

Fund 604: USDA Sewer Project Fund
Type: Enterprise
Fund 604 Name USDA Sewer Project Fund Status Active Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

FUND SUMMARY

Current
FY 2011-2012 Budget

FY 2011/12

Projections
FY 2013-2014 Projected FY 2014-2015 Projected

FY 2011-2012 FY 2012-2013 FY 2012-2013 FY 2012-2013 Estimated Actual Requested Recommended Adopted

Revenue Sources Interest Earnings Loan/Grant Proceeds Transfers In Total Revenue

-

-

-

-

115,000 115,000

115,000 115,000 -

115,115 115,115

115,230 115,230

Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Transfers Out Total Expenditure Funding - Use Surplus (Deficit)

-

-

-

22,891 22,891

105,000 10,000 115,000

105,000 10,000 115,000 -

110,250 10,500 120,750

115,763 11,025 126,788

-

-

-

(22,891)

-

-

-

(5,635)

(11,557)

Departmental Use Non-Departmental City Council, Boards, and Committees Administration City Attorney Finance Community Development Planning Building Housing Economic Development Engineering and IT Police Public Works Roads and Infrastructure Parks, Buildings, and Grounds Solid Waste Management Westshore Pool Water Utility Sewer Utility

0000 1010 1020 1030 1041 1050 1051 1053 1054 1052 2010 3020 3030 3040 3050 3060 3070 Total Use

10,000 5,000 100,000 115,000

Estimated Beginning Fund Balance $ Revenue Expenditures Surplus (Deficit) Anticipated Ending Fund Balance $

- $ 115,000 115,000 - $

115,000 115,000 - $

$

-

$

- $ 115,115 120,750 (5,635) (5,635) $

(5,635) 115,230 126,788 (11,557) (17,192)

CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

DEPARTMENTS
CITY COUNCIL, BOARDS AND COMMISSIONS ADMINISTRATION CITY ATTORNEY FINANCE COMMUNITY DEVELOPMENT ENGINEERING AND INFORMATION TECHNOLOGY POLICE PUBLIC WORKS

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

CITY COUNCIL, BOARDS AND COMMISSIONS
The City Council for the City of Lakeport, comprised of five council members, provides policy direction to the City Manager. The Council adopts ordinances to control the affairs of the City. The Council oversees the fiscal affairs of the City and approves and adopts the annual City budget. The Council also provides policy direction for the enforcement of City ordinances and may pass emergency ordinances for the immediate preservation or protection of public health, property, or safety. The Council enters into contracts and cooperative or joint activities with other government bodies. The City of Lakeport Planning Commission is a permanent committee of five persons appointed by the Lakeport City Council to review matters related to planning and development. The Planning Commission meets on the second Wednesday of every month at 6:00 p.m. in the City Council Chambers at Lakeport City Hall, 225 Park Street, Lakeport, California, for the purpose of considering City land use matters. Included on the agendas are such things as the General Plan, Re-zonings, Use Permits, Subdivisions, Architectural and Design Review, planning policy matters, and interpretations. The Parks and Recreation Committee is a standing committee that considers issues and concerns related to City parks and their uses. It consists of a mix of elected officials, community members, and appointed staff. The Committee reports to the City Council. The Traffic Safety Advisory Committee addresses issues and concerns regarding transportation in the City of Lakeport. Findings and recommendation made by the Committee are reported to the City Council for consideration and action. The Lakeport Economic Development Advisory Committee (LEDAC) is a standing committee formed by the City Council in 2010. The primary function of the LEDAC is to consider issues pertaining to business retention and expansion and advise the City Council and staff on developing potential programs and strategies for economic development in the City; establishing and maintaining regular communication between the City and the business community; evaluating community needs and desires for economic development; and focusing on commerce solutions that enhance the quality of life for the Lakeport community. The ADA Committee, a sub-committee of the Traffic Safety Advisory Committee, meets to address and make recommendations regarding ADA (Americans with Disabilities Act) issues on City streets and sidewalks.

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FISCAL YEAR 2012-2013

PRIORITIES
Due to rising costs and decreased revenues, the City has established priorities for the year. These priorities shall receive funding to varying degrees, based on costs and importance assigned to each by the City Council and Executive Management. The following list identifies the priorities as established by the City Council.

City Council Priorities FY 2012-2013 1 Balanced budget 2 Complete downtown Main Street revitalization 3 4 5 6 7 8 9 10 11 12 13 14 Maintain current funding levels for public safety Replace docks at Library Park Improve crosswalks and signs for kids Increase use of Measure I funds for streets Implement new water and sewer rates to ensure system financial solvency Enhance control over solid waste services provided by franchise hauler Reduce vandalism Explore possibility of creation of a parks and recreation assessment district Explore the feasibility of implementing a use fee for parks Maintain the availability of Westshore Pool to the public Complete the Safe Routes to School project Explore possibility of incorporating Natural High property into City park system

Proposed June 5, 2012

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PERSONNEL – COUNCIL, BOARDS AND COMMISSIONS
PERSONNEL ALLOCATION SCHEDULE Department 1010 Name Council, Boards and Commissions FY 2012-2013 FY 20112012 Budget FTEs Position Mayor Mayor Pro Tem Council Member Planning Commissioner Board/Committee Member Total FTEs

Requested Increase (Decrease)

Recommended Adopted

FY 20122013 FTEs

1.00 1.00 3.00 5.00 20.00 30.00 0.00 0.00 0.00

1.00 1.00 3.00 5.00 20.00 30.00

FY 2012-2013 Allocation Low/Mod Special Redevelopmen Housing Water Sewer Revenue General Fund t Agency Set-Aside Enterprise Enterprise Funds 110 212 219 501 601 200-499 Position Mayor Mayor Pro Tem Council Member Planning Commissioner Board/Committee Member Total FTEs 30.00 FTE 1.00 1.00 3.00 5.00 20.00 0.40 0.40 0.40 1.00 0.85 0.10 0.10 0.10 0.05 0.10 0.10 0.10 0.20 0.20 0.20 0.05 0.20 0.20 0.20 0.05

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RECOMMENDED BUDGET
Department Name 1010 City Council, Boards and Commissions DEPARTMENT SUMMARY Prior FYs Current
FY 2011-2012 FY 2009-2010 Actual FY 2010-2011 Actual FY 2011-2012 Budget Estimated Actual FY 2012-2013 FY 2012-2013 FY 2012-2013 Requested Recommended Adopted FY 2013-2014 % Change from FY 2014-2015 % Change from Projected Prior FY Projected Prior FY

FY 2012-2013

Projections

Funding Sources 110 General Fund Total Revenue

158,549 158,549

93,439 93,439

102,729 102,729

94,134 94,134

94,251 94,251

94,251 94,251 -

96,540 102,962

2.43% 0.32%

108,603 108,603

12.50% 5.48%

Department Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Total Expenditure

70,153 88,396 158,549

67,078 26,361 93,439

55,541 47,188 102,729

55,541 38,593 94,134

57,227 37,024 94,251

57,227 37,024 94,251 -

59,516 37,024 96,540

4.00% 0.00%

61,897 37,024 98,921

4.00% 0.00%

2.43%

2.47%

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

ADMINISTRATION
Administration is the principal link between the City Council, City staff, and the public. The role of the Department is to provide the best public service possible to all involved with the City, whether they are residents, business, staff, or the City Council. The City‟s Administration Department consists of the City Manager, City Clerk, and the Administrative Services Director.

CITY MANAGER
The City Manager„s role is to leverage available resources, whether fiscal, social, or political, towards uses that maximize benefits to the community. In doing so, the City Manager spurs the organization to accomplish Council goals and leads to a high level of citizen satisfaction by providing strong administrative leadership and fostering successful working relationships between the City Council, the public and the staff. As the City„s Chief Executive Officer, the City Manager and staff pursue excellence and professionalism in providing leadership to and management for all departments and services by maintaining transparency, flexibility, clarity, and accountability of the organization to the Council, to the public, and to other agencies. The City Manager is responsible for the enforcement of all laws and City ordinances; appointment of department heads; submission of the annual budget to the City Council and ensure projects are successfully completed to achieve City goals. In addition, the City Manager and staff recommend policies and programs to the City Council based on sound research and advocate Council policy and City interests. A significant portion of the City Manager„s Office time is spent representing the City in local, regional, and statewide venues. The City Manager„s Office will:          Translate Council policy direction, vision and decisions into reality Support the Council„s policy making role by ensuring that the Council is provided with timely, accurate, and complete information based on sound research Drive fiscal performance to exceed citizen expectations Provide support and guidance to City departments Direct evaluation aimed at increasing the responsiveness of government Direct the development of special programs that are aligned with the priorities established by the community and the City Council Hire and develop City department heads and staff and ensure work performance Coordinate an ambitious range of activities that serve Lakeport residents Provide leadership in solving community issues and challenges

Proposed June 5, 2011

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

  

Negotiate contracts for the City, such as: street maintenance, solid waste, and animal control Provide legislative analysis, legislative relations, and coordination of National and California League of Cities events and information sharing Provide public education and communicate relevant information to the public, City Council and staff about goals, accomplishments, plans and activities

PRIORITIES
The following list identifies the priorities as established by the City Manager, which are presented in order of highest priority.

1 2 3 4 5 6 7 8 9 10 11 12 13 14

City Manager Priorities FY 2012-2013 Implementation of Council Policies and Assignments Budget Analysis Oversight of Management and Departments Education, Training, and Meetings Community Participation Labor Negotiations Employee Relations Intergovernmental Relations Economic Development Policy Development and Review Redevelopment Successor Agency Administration Oversight of Capital Improvement Budget Development Researching Funding Opportunities Contingency

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

CITY CLERK
The City Clerk is appointed by the City Council to perform various function required by the Government Code of the State of California, as well as other duties to provide efficient administration of City services. The Office of the City Clerk has a broad range of responsibilities, including the following: City Council Support Services        Prepares City Council Agendas (including internal distribution of agenda packets, which contain all related reports and documents) Provides agendas to subscribers via mail and e-mail and uploads agendas on the City's website Prepares minutes of the City Council meetings Provides clerical support to the Mayor and the City Council including correspondence, reservations, expenses, proclamations and certificates Conducts recruitment for various City committees and commissions Coordinates annual City Council Reorganization Maintains a database of all commission and committee memberships including: the Parks & Recreation Commission, the Westside Park Committee, the Traffic Safety Advisory Committee, and the ADA Committee. Facilitates the commission and committee application process for all advisory boards

City Administration Support Services         Provides clerical support to the City Manager Processes applications for use of City parks and facilities Answers citizen inquiries made by mail, telephone, or in person Acts as Secretary to the Traffic Safety Advisory Committee and the Oversight Board to the former Lakeport Redevelopment Agency Acts as the City‟s agent for service of process Receives and processes all claims filed against the city Is responsible for the codification of city ordinances into the municipal code, including quality checks and distribution of the code Processes requests under the California Public Records Act

Election Services    Provides prospective City Council members with candidate filing packets Coordinate with the County of Lake Elections Department to conduct City elections Administers the filings for all appointed and elected officials identified in the Political Reform Act and the City's Conflict of Interest Code
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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

Records Management Services (Shared with Administrative Services)       Maintain official City records, available in various media Updates the City of Lakeport Municipal Code Track insurance for Council approved projects and agreements Acts are custodian of records and of the City Seal Certifies the accuracy and validity of certain City documents as official records by signature and by affixing the seal of the City of Lakeport Develops and maintains the city's records retention schedule to ensure the proper storage, maintenance, and disposal of municipal records city-wide

ACCOMPLISHMENTS
1. Established City newsletter to go out to all utility customers and put on website 2. Researched and implemented use of iPads for paperless agenda packets to save copy costs and better efficiency of staff 3. Working with the Administrative Services Director, began a records purge project in both the vault at City Hall as well as the records storage at Carnegie Library 4. Implemented City Facebook and Twitter Accounts 5. Streamlined application process and forms for use of City Facilities

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

PRIORITIES
The following list identifies the priorities as established by the City Clerk, which are presented in order of highest to lowest.

City Clerk Priorities FY 2012-2013 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 FPPC Annual Statements Election Council Packet Preparation (including planning and preparing staff reports) Council Minutes Executive Support for Council and Department Heads Public Records Acts Requests Claims Management Staff Meetings and Notes Processing and Maintaining Event & Facilities Applications and Keeping Calendar Contracts Management Records Management Education, Training and Meetings Committee/Commission Recruitment and Appointments Website and Social Media Maintenance/Newsletter Agendas, Meetings, and Minutes for TSAC and ADA Committees Policy Development and Review Contingency

Proposed June 5, 2011

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

ADMINISTRATIVE SERVICES – HUMAN RESOURCES
Under the management and general direction of the City Manager„s Office, the Administrative Services Director plays a major role in creating a collaborative team of City employees and contract staff that provide high quality service to the community. With this being said, the City is committed to maintaining and attracting a talented team of qualified employees. Aside from providing the City with talented and motivated employees, the division is responsible for developing and maintaining a high-quality of work life, adhering to equitable and ethical personnel standards, updating and composing job descriptions for City positions, and providing employee development opportunities. Human Resources staff ensures that performance is appropriately rewarded and that employees receive salary and benefits competitive with the marketplace. The mission of Human Resources is to develop a staff and workforce philosophy that embraces the City Council„s vision, citywide goals and core values in daily decision making. Ongoing responsibilities include:   Maintain a classification plan that contains accurate and up-to-date job descriptions for City positions Work closely with departments to assess staffing needs and coordinate the recruitment and selection process to attract hard working, talented and engaged employees that fit within our culture Orient new employees, prepare personnel action documentation and maintain employee records in accordance with established regulations Conduct annual salary surveys to ensure that the established salary ranges for City job classes remain competitive with the marketplace Evaluate and provide training on an effective performance management and employee development program to encourage excellence, provide valuable feedback and opportunities for professional growth and ensure good performance is recognized and appropriately rewarded Develop the City„s workforce by assessing departmental training needs and delivering professional growth opportunities for staff including: skills enhancement training, management and supervisory training, safety training and mandated training Administer the City„s benefit program including contract renewals and maintenance of the contract for the City„s health insurance and retirement program with the California Public Employees Retirement System Administer the annual benefits fair Provide proactive leadership and clear advice to support departments when employee relations issues arise and provide guidance on personnel policies and regulations In support of the City culture, maintain a high level of communication, cooperation and understanding among all levels of City staff with regard to Human Resources policies and programs Review and maintain policies, employee guidelines, procedures and forms necessary to the effective and legal operation of the organization

  

  

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

  

Coordinates the worker„s compensation program and administer a leave of absence program, adhering to federal and state guidelines Administer volunteer and student internship program Maintain confidential personnel and position control data in the payroll accounting software (FundBalance)

ACCOMPLISHMENTS IN FISCAL YEAR 2011-2012
1. Adopted a Records Retention Policy and Schedule 2. Conducted an audit of safety policies. Updated and implemented the Illness and Injury Prevention Program 3. Updated and memorialized job descriptions 4. Continued to streamline Human Resources processes such as evaluation tracking, benefits administration, recruitment processing and leave administration. 5. Advanced the clean-up and destruction of records within the City Vault and Carnegie storage area

PRIORITIES
The following list identifies the priorities as established by the Administrative Services Director, which are presented in order of highest to lowest.

1 2 3 4 5 6 7 8 9 10 11 12 13 14

Administration - Human Resources Priorities FY 2012-2013 Safety Program Administration Safety Program Development Education, Training, and Meetings ADA/FEHA Compliance Labor Negotiations Records Clean-up (Vault & Carnegie 2 year) Benefits Administration Workers Comp Admin Employee Evaluation and Discipline Employee Files and Record-keeping Investigations Records Retention Training Recruitment Policy Development and Update

Proposed June 5, 2011

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

15 Job Description Update/Classification 16 Risk Management 17 Contingency

PERSONNEL - ADMINISTRATION
PERSONNEL ALLOCATION SCHEDULE Department 1020 Name Administration FY 2012-2013 FY 2011-2012 Requested Budget Increase FY 2012-2013 FTEs (Decrease) Recommended Adopted FTEs Position Administrative Services Director City Clerk City Manager Office Specialist - PT Total FTEs

1.00 0.80 1.00 0.75 3.55 0.00 0.00 0.00

1.00 0.80 1.00 0.75 3.55

General Fund 110 Position Administrative Services Director City Clerk City Manager Office Specialist - PT Total FTEs 3.55 FTE 1.00 0.80 1.00 0.75 0.30 0.40 0.35 0.50

FY 2012-2013 Allocation Redevelopment Special Succesor Water Sewer Revenue Agency Enterprise Enterprise Funds 212 501 601 200-499 0.20 0.20 0.15 0.25 0.20 0.25 0.25 0.25 0.20 0.25 0.25

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

RECOMMENDED BUDGET - ADMINISTRATION
Department 1020 Name Administration DEPARTMENT SUMMARY Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

Current
FY 2011-2012 Budget FY 2011-2012 Estimated Actual FY 2012-2013 Requested

FY 2012-2013
FY 2012-2013 Recommended FY 2012-2013 Adopted FY 2013-2014 Projected

Projections
% Change from Prior FY FY 2014-2015 Projected % Change from Prior FY

Funding Sources 110 General Fund 212 RDA Obligation Retirement Fund 219 Successor Agency Housing Fund 501 Water O&M Fund 601 CLMSD O&M Fund Total Revenue

108,963 46,977 43,097 43,097 242,135

110,922 72,017 72,017 72,017 326,974

223,250 31,196 24,904 73,411 75,983 428,744

200,615 50,709 43,457 73,411 75,983 444,175

167,863 64,492 92,006 86,454 410,815

155,456 62,385 89,237 83,685 390,763

-

163,229 65,504 93,699 87,869 410,301

5.00% 5.00% 5.00% 5.00% 5.00%

166,248 66,716 95,432 89,495 417,891

1.85% 1.85% 1.85% 1.85% 1.85%

-

Department Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Total Expenditure

209,132 31,145 1,858 242,135

300,072 25,402 1,500 326,974

363,066 63,678 2,000 428,744

375,613 66,562 2,000 444,175

342,796 67,019 1,000 410,815

331,269 58,644 850 390,763

-

347,832 61,576 893 410,301

5.00% 5.00% 5.00% 5.00%

354,789 62,192 910 417,891

2.00% 1.00% 2.00% 1.85%

-

Proposed June 5, 2011

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

CITY ATTORNEY
The City Attorney is responsible for providing legal advice to the City Council and staff in carrying out their duties in the operations of the City government. The Attorney, or special counsel supervised by the Attorney, defends the City in all legal actions and brings about suits on behalf of the City.

PRIORITIES
City Attorney Priorities FY 2012-2013 Prepare list of open projects and complete loose ends Implement administrative citation ordinance/fee for quicker response to neighborhood issues Conduct two council trainings regarding council operations Improve responsiveness to legal and department head projects Continue work to complete pending City litigation

1 2 3 4 5

Proposed June 5, 2011

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

PERSONNEL – CITY ATTORNEY

PERSONNEL ALLOCATION SCHEDULE Department 1030 Name City Attorney FY 2012-2013 FY 2011-2012 Requested Budget Increase FY 2012-2013 FTEs (Decrease) Recommended Adopted FTEs Position City Attorney

0.50

0.50

Total FTEs

0.50

0.00

0.00

0.00

0.50

General Fund 110 Position City Attorney FTE 0.50 0.50

FY 2012-2013 Allocation Redevelopment Special Succesor Water Sewer Revenue Agency Enterprise Enterprise Funds 212 501 601 200-499 0.20 0.15 0.15

Total FTEs 0.50

Proposed June 5, 2011

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

RECOMMENDED BUDGET – CITY ATTORNEY
Department 1030 Name City Attorney DEPARTMENT SUMMARY Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

Current
FY 2011-2012 Budget FY 2011-2012 Estimated Actual FY 2012-2013 Requested

FY 2012-2013
FY 2012-2013 Recommended FY 2012-2013 Adopted FY 2013-2014 Projected

Projections
% Change from Prior FY FY 2014-2015 Projected % Change from Prior FY

Funding Sources 110 General Fund 212 RDA Obligation Retirement Fund 501 Water O&M Fund 601 CLMSD O&M Fund Total Revenue

36,556 20,526 30,789 30,789 118,661

19,976 15,610 23,416 23,416 82,418

70,102 16,830 14,184 14,184 115,300

61,321 18,763 14,185 14,184 108,453

64,447 16,523 14,036 14,036 109,042

56,847 16,523 14,036 14,036 101,442 -

58,761 17,079 14,509 14,509 104,858

3.37% 3.37% 3.37% 3.37%

59,830 17,390 14,772 14,772 106,765

1.82% 1.82% 1.82% 1.82%

Department Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Total Expenditure

102,631 15,710 320 118,661

78,052 4,366 82,418

81,770 32,530 1,000 115,300

88,393 19,810 250 108,453

82,814 25,228 1,000 109,042

82,814 18,128 500 101,442 -

85,298 19,034 525 104,858

3.00% 5.00% 5.00% 3.37%

87,004 19,225 536 106,765

2.00% 1.00% 2.00% 1.82%

Proposed June 5, 2011

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

FINANCE
The Finance Department is responsible for the fiscal health of the City as well as the collection and expenditure of funds in accordance with all applicable laws and regulations. This includes managing the processes and recording for day-to-day transactions, providing accurate reporting to the City Council, City Manager and other departments as well as performing high level, broad fiscal analysis of current activities, and evaluating economic trends affecting the local economy. As such, the Department is best viewed as providing two levels of service: internal operations and fiscal analysis and advisory services. From the analysis and advisory perspective, the Finance department is charged with the following roles and tasks:       Primary advisor to the City Manager and City Council on fiscal and financial matters Long range financial planning, including forecasting and budgeting Ongoing investigation and identification of fiscal opportunities such as significant sources of new revenues or expense reductions Maintaining training and awareness of Industry Best Practices and identify opportunities for effecting change Provide leadership in the development and implementations citywide financial policies Administer the City„s Investment and Debt Portfolios

On the internal operations side, the Finance Department performs the following functions:          General accounting services including recording and reporting transactions in accordance with Generally Accepted Accounting Principles (GAAP) Providing timely financial detail and summary reports to City management and the City Council to assist them in managing the activities of their respective departments Design and implementation of an effective system of internal controls for the purpose of safeguarding the City„s assets Annual budget preparation Preparation for and management of annual independent fiscal audits Generation of basic financial reports in accordance with GFOA accounting and financial reporting standards Grant compliance and reporting Workings with City Management to ensuring fees are set at the appropriate levels to ensure the City is justly compensated for services provided Management support, which includes not only providing reports to departments but meeting with the various departments to discuss their performance to the budget on a regular basis throughout each fiscal year Payroll processing

Proposed June 5, 2012

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

Providing contract and basic procurement administration

ACCOMPLISHMENTS IN FISCAL YEAR 2011-2012
1 Worked with city management to prepare and adopt a sustainable, balanced budget 2 Prepared year-end financial statements for City, RDA, and enterprise funds in-house 3 Identified and quantified all unfunded liabilities, City-wide 4 Implemented cross-training of Finance staff 5 Identified all loan receivables and accounted for them in financial records 6 Investigated compliance with Red Flag Rules 7 Addressed chronic programming issues in accounting software Successfully procured external auditor and delivered clean audit for year ended June 30, 8 2011 Developed and implemented policies to improve internal controls, cash management, and 9 procurement protocols

Proposed June 5, 2012

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

PRIORITIES
The following list identifies the priorities as established by the Finance Department, which are presented in order of highest to lowest. Priorities highlighted have been identified by the Department as being impacted by budget reductions in 2013.

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Finance Priorities FY 2012-2013 Budget development and analysis General accounting Accounts payable Utility billing and customer service Payroll Redevelopment successor agency financial administration External audit Financial reporting Training General financial support to management and departments Accounts receivable Managerial reporting Short and long-term financial planning Special Revenue/Grant financial administration Policy development and review Internal control analysis and revision Capital improvement budget development Loan servicing Internal auditing Investment administration

Proposed June 5, 2012

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

PERSONNEL - FINANCE
PERSONNEL ALLOCATION SCHEDULE Department 1041 Name Finance FY 2012-2013 FY 2011-2012 Requested Budget Increase FY 2012-2013 FTEs (Decrease) Recommended Adopted FTEs Position Finance Director Accountant I Accounting Technician Account Clerk I Total FTEs

1.00 1.00 1.00 1.00 4.00 0.00 0.00 0.00

1.00 1.00 1.00 1.00 4.00

General Fund 110 Position Finance Director Accountant I Accounting Technician Account Clerk I Total FTEs 4.00 FTE 1.00 1.00 1.00 1.00 0.25 0.25 0.05 0.05

FY 2012-2013 Allocation Redevelopment Special Succesor Water Sewer Revenue Agency Enterprise Enterprise Funds 212 501 601 200-499 0.25 0.25 0.25 0.25 0.45 0.45 0.25 0.25 0.50 0.50

Proposed June 5, 2012

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

RECOMMENDED BUDGET - FINANCE
Department 1041 Name Finance DEPARTMENT SUMMARY Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

Current
FY 2011-2012 Budget FY 2011-2012 Estimated Actual FY 2012-2013 Requested

FY 2012-2013
FY 2012-2013 Recommended FY 2012-2013 Adopted FY 2013-2014 Projected

Projections
% Change from Prior FY FY 2014-2015 Projected % Change from Prior FY

Funding Sources 110 General Fund 212 RDA Obligation Retirement Fund 501 Water O&M Fund 601 CLMSD O&M Fund 605 CLMSD 91-1 Assessment Fund Total Revenue

359,957 40,588 98,572 104,370 603,487

383,225 27,406 66,557 70,472 547,660

71,419 61,827 136,393 130,830 13,000 413,469

66,387 69,507 136,499 130,811 13,658 416,862

93,181 65,014 143,887 151,468 7,500 461,050

87,103 63,387 133,304 148,745 7,500 440,039

-

90,801 66,078 138,964 155,060 7,818 458,722

4.25% 4.25% 4.25% 4.25% 4.25% 4.25%

94,676 68,898 144,894 161,678 8,152 478,299

4.27% 4.27% 4.27% 4.27% 4.27% 4.27%

Department Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Total Expenditure

289,917 312,522 1,048 603,487

201,478 338,332 7,850 547,660

303,313 108,283 1,873 413,469

301,449 114,165 1,248 416,862

339,655 120,395 1,000 461,050

329,250 109,789 1,000 440,039

-

345,713 111,985 1,025 458,722

5.00% 2.00% 2.50% 4.25%

362,998 114,224 1,076 478,299

5.00% 2.00% 5.00% 4.27%

Proposed June 5, 2012

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

COMMUNITY DEVELOPMENT
The Community Development Department performs a variety of functions ranging for code enforcement to business retention. It is comprised of four divisions: planning, building, housing, and economic development. The department also carries out activities related to business licensing, including the collection of fees.

PLANNING
The Department Planning Division is responsible for implementing City policies that direct the physical development of the City. This is accomplished through administration of the City‟s Development Codes, including Zoning Ordinance, Subdivision Ordinance, environmental regulations, the Lakeport General Plan, and related Ordinances and Policies. Planning staff has responsibility for many other work priorities, including:        General Plan Update and administration Code Enforcement Nuisance Abatement Vehicle Nuisance Abatement Environmental Review and Mitigation Monitoring Storm Water Regulations and NPDES Compliance GIS maintenance.

The above activities are produced through the following seven major functions: Advance Planning – Taking the lead in advance planning projects that guide development activities in Lakeport toward the Council and citizen vision. Current Planning – Managing the development application review process effectively and efficiently to process project applications and implement the City Council„s vision and policies for urban growth. Environmental Review – Providing a full range of services related to complying with state and federal environmental laws. When warranted, additional consultant resources are obtained to augment staff resources. General Plan Implementation – Working in conjunction with other City departments to complete the implementation programs of the City„s General Plan. Regional Coordination – Providing ongoing representation within regional forums to promote regional coordination and to support Lakeport‟s regional interests.

Proposed June 5, 2012

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

PRIORITIES
The following list identifies the priorities as established by the Community Development Department, which are presented in order of highest to lowest. Priorities highlighted have been identified by the Department as being impacted by budget reductions in 2013.

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

Community Development - Planning Priorities FY 2012-2013 Budget development and analysis Public information (counter and phone) - zoning, signs, utilities, flood, business licenses, Project consultation - pre application Project consultation and review - formal application Planning Commission and City Council Agenda preparation Attending Planning Commission and City Council meetings Management meetings CDD staff meetings Personnel management Policy development and review Courthouse planning Training and travel Successor Agency Oversight Board participation Annexation and LAFCO General discussion and support for management and departments Loan Program administration Budget administration general administration - invoices, timesheets, mail etc. Code enforcement/vehicle abatement Planning Implementation/General Plan/ordinances NPDES/water quality Transportation Planning/APC/TAC/Blueprint plan

Proposed June 5, 2012

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

BUILDING
The City of Lakeport Community Development Department Building Division is responsible for enforcement of the California Building Standards Code. These are the State laws that regulate the construction of all buildings and structures. The Building Division reviews and approves construction plans, and issues building permits. Once permits are issued, the Building Official inspects the construction projects to ensure compliance with approved plans, state and local laws. When the projects have passed all inspections and have met all other requirements of the City, County, and State agencies, the Building Official will sign off on the permit and in some cases issue a Certificate of Occupancy. The Building Division does not have jurisdiction for public schools, hospitals, or for tenant spaces within mobile home parks. Permits are required for retrofit manufactured home foundations and structures separate from the manufactured home on private land. Building permit records and copies of approved plans are kept on file at the City as required by state law. These records are available for public access at the Building Department located at City Hall. There is a retrieval fee for any records that are requested that have been archived.

PRIORITIES
The following list identifies the priorities as established by the Community Development Department, which are presented in order of highest to lowest. Priorities highlighted have been identified by the Department as being impacted by budget reductions in 2013.

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Community Development - Building Priorities FY 2012-2013 Budget development and analysis General building permit administration, review, inspections, close out, archiving Building Code administration Flood Plain administration Disaster planning Housing Program assistance CDD meetings City property inspections Policy development and review Courthouse planning travel and training NPDES/water quality Code enforcement and nuisance abatement general administration - invoices, timesheets, mail etc. Building permit fee administration

Proposed June 5, 2012

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FISCAL YEAR 2012-2013

HOUSING
The Housing Department for the City of Lakeport has been helping low income, financially responsible citizens into beautiful homes since its founding, in 1986. Currently, the department is implementing three financial assistance programs, available to citizens of Lakeport, which are designed to help pay down the costs of buying or maintaining a home.

PRIORITIES
The following list identifies the priorities as established by the Community Development Department, which are presented in order of highest to lowest.

1 2 3 4 5 6 7 8

Community Development - Housing Priorities FY 2012-2013 Implement two HOME grants Prepare Cal Home Grant Implement CDBG Grant Implement CDBG Program Income Account Work with getting Redevelopment Housing Funds out Update Housing Policies and Procedures Manuals Work on Getting Redevelopment Housing Funds Out Update Housing Policies & Procedures Manuals

Proposed June 5, 2012

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

ECONOMIC DEVELOPMENT
The Lakeport City Council and staff understand the importance of Lakeport as a regional economic center and have sought over the years to strengthen and expand the City's role in the economic well being of the County, in spite of competitive outside forces. There are many factors that come into play and have an impact on the Lakeport economy and thus affect the whole of the County. These factors range from the provision of basic public infrastructure to the adoption and implementation of governmental economic development objectives, policies, and programs to having a sophisticated knowledge of the US/world economy and how Lakeport fits within it. The following list identifies the priorities as established by the Community Development Department, which are presented in order of highest to lowest.

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Community Development - Economic Development Priorities FY 2012-2013 Continue to Enhance City Website Regular Face-to-Face Contact with City Businesses City-Specific Marketing Program Continue LEDAC Implement Social Media Campaign Maintain Commercial Land Inventory Develop Brand Continue Business Loan Programs Work with Existing Motel Owners to Enhance Properties Work with Vista Point and High Street Village Owners to Enhance Properties Continue recruitment for new hotel Finish Engineering Plan for the Phase 2 Downtown Improvement Project Write/Circulate RFP for Lakefront Area Work with Lakeport Main Street Association to Develop Downtown Improvement District Implement 2010 Economic Development Grant for Business Loans

Proposed June 5, 2012

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PERSONNEL – COMMUNITY DEVELOPMENT
PERSONNEL ALLOCATION SCHEDULE Department 1050-1054 Name Community Development FY 2012-2013 FY 2011-2012 Requested Budget Increase FY 2012-2013 FTEs (Decrease) Recommended Adopted FTEs Position CDD Director Planning Services Manager Associate Planner/Housing Sp Chief Building Official Housing Specialist Department Secretary II Total FTEs

1.00 1.00 0.00 1.00 1.00 0.50 4.50 0.00

-1.00 1.00 -1.00

1.00 0.00 1.00 1.00 0.00 0.50 0.00 3.50

-1.00

General Fund 110 Position CDD Director Planning Services Manager Associate Planner/Housing Sp Chief Building Official Housing Specialist Department Secretary II Total FTEs 3.50 FTE 1.00 0.00 1.00 1.00 0.00 0.50 0.75 0.55 0.85 1.00

FY 2012-2013 Allocation Redevelopment Special Succesor Water Sewer Revenue Agency Enterprise Enterprise Funds 212 501 601 200-499 0.25 0.25 0.05 0.10 0.05 0.10 0.05

Proposed June 5, 2012

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RECOMMENDED BUDGET – PLANNING
Department 1050 Name Community Development - Planning DEPARTMENT SUMMARY Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

Current
FY 2011-2012 Budget FY 2011-2012 Estimated Actual FY 2012-2013 Requested

FY 2012-2013
FY 2012-2013 Recommended FY 2012-2013 Adopted FY 2013-2014 Projected

Projections
% Change from Prior FY FY 2014-2015 Projected % Change from Prior FY

Funding Sources 110 General Fund 212 RDA Obligation Retirement Fund 219 RDA Successor Housing Fund 501 Water O&M Fund 504 CLMSD O&M Fund 601 CLMSD O&M Fund 604 CLMSD O&M Fund Total Revenue

175,496 54,873 18,291 29,723 29,723 308,106

119,232 70,886 39,720 13,240 15,447 258,525

173,268 36,756 5,937 11,017 10,590 237,568

129,094 31,038 9,647 10,590 10,000 10,590 10,000 210,959

235,834 60,449 10,571 5,000 10,571 5,000 327,425

135,473 56,269 9,328 5,000 9,328 5,000 220,398

-

140,984 58,558 9,707 5,203 9,707 5,203 229,363

4.07% 4.07% 4.07% 4.07% 4.07% 4.07% 4.07%

146,745 60,951 10,104 5,416 10,104 5,416 238,736

4.09% 4.09% 4.09% 4.09% 4.09% 4.09% 4.09%

Department Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Total Expenditure

228,715 79,274 117 308,106

221,666 36,859 258,525

150,536 86,782 250 237,568

138,239 72,720 210,959

166,489 160,686 250 327,425

151,912 68,486 220,398

-

159,508 69,856 229,363

5.00% 2.00% 2.50% 4.07%

167,483 71,253 238,736

5.00% 2.00% 5.00% 4.09%

Proposed June 5, 2012

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RECOMMENDED BUDGET - BUILDING
Department 1051 Name Community Development - Building DEPARTMENT SUMMARY Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

Current
FY 2011-2012 Budget FY 2011-2012 Estimated Actual FY 2012-2013 Requested

FY 2012-2013
FY 2012-2013 Recommended FY 2012-2013 Adopted FY 2013-2014 Projected

Projections
% Change from Prior FY FY 2014-2015 Projected % Change from Prior FY

Funding Sources 110 General Fund 212 RDA Obligation Retirement Fund 219 RDA Successor Housing Fund 501 Water O&M Fund 601 CLMSD O&M Fund Total Revenue

133,468 9,694 6,924 6,924 157,010

126,542 1,328 7,967 6,640 6,640 149,117

137,418 7,825 1,398 8,971 9,398 165,010

128,404 9,997 3,145 9,398 9,398 160,342

195,881 7,549 6,397 6,397 216,224

198,635 10,264 6,200 6,200 221,299

-

207,896 10,743 6,489 6,489 231,617

4.66% 4.66% 4.66% 4.66% 4.66%

217,613 11,245 6,792 6,792 242,443

4.67% 4.67% 4.67% 4.67% 4.67%

Department Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Total Expenditure

138,495 18,398 117 157,010

132,791 16,326 149,117

136,122 28,638 250 165,010

137,424 22,918 160,342

187,627 28,347 250 216,224

196,362 24,687 250 221,299

-

206,180 25,181 256 231,617

5.00% 2.00% 2.50% 4.66%

216,489 25,684 269 242,443

5.00% 2.00% 5.00% 4.67%

Proposed June 5, 2012

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RECOMMENDED BUDGET - HOUSING
Department 1053 Name Community Development - Housing DEPARTMENT SUMMARY Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

Current
FY 2011-2012 Budget FY 2011-2012 Estimated Actual FY 2012-2013 Requested

FY 2012-2013
FY 2012-2013 Recommended FY 2012-2013 Adopted FY 2013-2014 Projected

Projections
% Change from Prior FY FY 2014-2015 Projected % Change from Prior FY

Funding Sources 110 General Fund 219 RDA Successor Housing Fund 228 Housing Revolving Loan 235 2009 HOME Grant 232 Emergency Housing Assistance 238 CDBG Housing Grant 2010 Total Revenue

-

51,231 41,300 6,320 98,851

256,287 28,192 228,956 3,683 1,577 518,695

94,123 26,835 397,135 9,051 216,052 743,196

159,961 62,765 341,945 11,031 23,599 599,301

3,629 33,000 8,000 286,632 331,261

3,629 33,000 8,000 286,632 331,261 -

3,702 33,660 8,160 292,365 337,886

2.00% 2.00% 2.00% 2.00% 2.00%

3,776 34,333 8,323 298,212 344,644

2.00% 2.00% 2.00% 2.00% 2.00%

Department Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Total Expenditure

10,311 88,540 98,851

145,256 373,439 518,695

93,136 649,760 300 743,196

46,239 552,912 150 599,301

331,261 331,261

331,261 331,261 -

337,886 337,886

5.00% 2.00% 2.50% 2.00%

344,644 344,644

5.00% 2.00% 5.00% 2.00%

Proposed June 5, 2012

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RECOMMENDED BUDGET – ECONOMIC DEVELOPMENT
Department 1054 Name Community Development - Economic Development DEPARTMENT SUMMARY Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

Current
FY 2011-2012 Budget FY 2011-2012 Estimated Actual FY 2012-2013 Requested

FY 2012-2013
FY 2012-2013 Recommended FY 2012-2013 Adopted FY 2013-2014 Projected

Projections
% Change from Prior FY FY 2014-2015 Projected % Change from Prior FY

Funding Sources 110 General Fund 130 General Fund Capital Projects 210 Economic RLF 233 Micro Enterprise RLF 237 CDBG Economic Dev Grant 2010 Total Revenue

-

16,344 696 17,040

11,279 249,900 261,179

1,472 5,509 6,981

1,932,166 38,500 286,950 2,257,616

15,000 1,932,166 38,500 286,950 2,272,616 -

15,364 1,979,023 39,434 293,909 2,327,729

2.43% 2.43% 2.43% 2.43% 2.43%

16,063 2,069,117 41,229 307,289 2,433,698

4.55% 4.55% 4.55% 4.55% 4.55%

Department Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Total Expenditure

-

17,040 17,040

261,179 261,179

6,981 6,981

325,450 1,932,166 2,257,616

340,450 1,932,166 2,272,616 -

347,259 1,980,470 2,327,729

2.00% 2.50% 2.43%

354,204 2,079,494 2,433,698

2.00% 5.00% 4.55%

Proposed June 5, 2012

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

ENGINEERING AND INFORMATION TECHNOLOGY
The City of Lakeport Engineering and Information Technology (IT) Department provides predevelopment engineering information to builders and developers (the City maintains an extensive GIS system to map our utilities and infrastructure); develops and maintains standards for public facility installation by developers; reviews and recommends action on proposed subdivisions of land; provides engineering review of developer plans and specifications for public and semi-public improvements including grading, drainage, and streets, as well as inspecting such improvements when installed; and provides engineering design of projects as directed by the City Manager and the City Council. The Department supervises the maintenance of engineering drawings and files for and within the City limits, which are located at City Hall. In 2013, the Department incorporated the function of information technology, providing services to City departments to ensure that technology resources function optimally. The primary functions of the Engineering and IT Department are to:       Provide various engineering services, surveying services, and technical assistance to the various City departments Provide timely engineering review for proposed development projects Provide engineering review and inspection oversight for projects constructed on public property Provide floodplain administration, solid waste disposal administration and associated public information services Provide consultation regarding city engineering for the City Manager and the City Council Provide IT services to City staff and departments.

PRIORITIES
The following list identifies the priorities as established by the Engineering and Information Technology Department, which are presented in order of highest to lowest.

1 2 3 4 5 6 7

Engineering and IT Priorities FY 2012-2013 Division of Dam Safety survey and report Annual Streets update to state Solid Waste Annual Report Project Management (RFP, design, adv. Bid, const., accounting, reporting) Transportation Planning (APC / TAC meetings and activities) Grant Applications (State and Federal, parks, B&W, FHWA, etc.) CIP Development
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FISCAL YEAR 2012-2013

8 Encroachment permitting 9 Managerial reporting 10 TSAC / ADA committee meetings Customer Service (complaint investigations, Hazardous s/w, counter inquiry, 11 etc.) 12 IT Activities 13 Training 14 Records Management (indexing, filing, updating of plans, R/S, P/M, S/D maps)

PERSONNEL – ENGINEERING AND INFORMATION TECHNOLOGY
PERSONNEL ALLOCATION SCHEDULE Department 1052 Name Engineering and IT FY 2012-2013 FY 2011-2012 Requested Budget Increase FY 2012-2013 FTEs (Decrease) Recommended Adopted FTEs Position City Engineer Engineering Technician Department Secretary II Total FTEs

1.00 1.00 0.25 2.25 0.00 0.00 0.00

1.00 1.00 0.25 2.25

General Fund 110 Position City Engineer Engineering Technician Department Secretary II Total FTEs 2.25 FTE 1.00 1.00 0.25 0.45 0.55 0.80

FY 2012-2013 Allocation Redevelopment Special Succesor Water Sewer Revenue Agency Enterprise Enterprise Funds 212 501 601 200-499 0.15 0.10 0.10 0.15 0.15 0.05 0.25 0.20 0.05

Proposed June 5, 2012

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RECOMMENDED BUDGET – CITY ENGINEER
Department 1052 Name Engineering and Information Technology DEPARTMENT SUMMARY Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

Current
FY 2011-2012 Budget FY 2011-2012 Estimated Actual FY 2012-2013 Requested

FY 2012-2013
FY 2012-2013 Recommended FY 2012-2013 Adopted FY 2013-2014 Projected

Projections
% Change from Prior FY FY 2014-2015 Projected % Change from Prior FY

Funding Sources 110 General Fund 212 RDA Obligation Retirement Fund 219 RDA Successor Housing Fund 501 Water O&M Fund 601 CLMSD O&M Fund Total Revenue

98,780 42,283 27,576 27,576 196,215

91,824 40,687 900 26,535 26,535 186,482

125,925 44,953 1,398 34,765 34,765 241,806

112,125 47,848 4,495 34,765 34,765 233,998

161,114 26,677 32,707 48,832 269,330

145,767 26,303 35,289 51,204 258,563 -

152,285 27,479 36,867 53,494 270,126

4.47% 4.47% 4.47% 4.47% 4.47%

159,117 28,712 38,521 55,894 282,244

4.49% 4.49% 4.49% 4.49% 4.49%

Department Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Total Expenditure

183,839 12,376 196,215

176,902 9,580 186,482

220,856 20,744 206 241,806

215,861 18,037 100 233,998

229,072 35,058 5,200 269,330

213,010 45,353 200 258,563 -

223,661 46,260 205 270,126

5.00% 2.00% 2.50% 4.47%

234,844 47,185 215 282,244

5.00% 2.00% 5.00% 4.49%

Proposed June 5, 2012

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

POLICE
At the Lakeport Police Department, we are dedicated to working as a partner with our community and City government to provide a safe environment to live, work, visit, run a business or raise a family. Our City enjoys a very low crime rate and provides an exceptional quality of life. We are very proud to be a part of the team effort that has contributed to that success. The Department is committed to providing high quality law enforcement services, consistent with professional standards and best police practices, and to protecting and respecting the rights of all citizens. The Department provides 24-hour police services to the Lakeport community. Services include uniformed patrol and traffic enforcement, parking enforcement, criminal investigations, school resource officer services, animal control, property & evidence control, records & support services and community relations & crime prevention. The Lakeport Police Department focuses efforts on producing the following desired outcomes:      Order and civility in public places Reduction of crime and victimization Offenders held accountable Efficient and effective use of resources (operational and financial) Quality service and customer satisfaction

In an ongoing effort to reduce crime and increase public safety, the department uses community policing methods and programs which include Police Volunteers, Neighborhood Watch, DARE program and community outreach through social media, presentations and personal contacts.

ACCOMPLISHMENTS IN FISCAL YEAR 2011-2012
1 2 3 4 5 6 7 8 Increased use of social media systems for public outreach and community relations. 9 Implemented neighborhood watch program. Maintained sufficient police coverage of special events. Upgraded property & evidence room air filtration system. Upgraded doors at police department to increase security. Reorganized and adjusted resources to maintain sufficient operations. Maintained internal and POST training requirements. Increased & expanded police volunteer program. Maintained public crime data and community notification systems.

Proposed June 5, 2012

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FISCAL YEAR 2012-2013

PRIORITIES
The following list identifies the priorities as established by the Police Department, which are presented in order of highest to lowest. Also identified are estimated costs associated with each priority, as determined by the Police and Finance Departments. Priorities highlighted have been identified by the Department as being impacted by budget reductions in 2013.

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Police Priorities FY 2012-2013 Response to Calls & Public Service Dispatch Services Police Reports & Documents Criminal Case Follow-up Investigations Property & Evidence Records Management Department Administration Court Appearance Animal Control Services Staff Training & Development Proactive Patrol & Community Policing Traffic Enforcement Officer Initiated Field Activities School Resource Officer Services Parking Enforcement

Proposed June 5, 2012

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FISCAL YEAR 2012-2013

PERSONNEL – POLICE
PERSONNEL ALLOCATION SCHEDULE Department 2010 Name Police FY 2012-2013 FY 2011-2012 Requested Budget Increase FY 2012-2013 FTEs (Decrease) Recommended Adopted FTEs Position Chief of Police Community Services Officer Evidence Tech/Parking Enforcement-PT (960) Park Ranger Police Officer Police Officer-PT (960) Police Sergeant Police Lieutenant Records Director School Resource Officer-PT(960) Special Investigator-PT (960) Records Assistant-PT Total FTEs

1.00 1.00 0.00 0.00 6.00 0.50 2.00 1.00 1.00 0.50 0.50 0.00 13.50 0.00

-1.00

-1.00 1.00 -1.00

0.50 -1.50 0.00

1.00 0.00 0.00 0.00 5.00 0.50 3.00 0.00 1.00 0.50 0.50 0.50 12.00

General Fund 110 Position Chief of Police Community Services Officer Evidence Tech/Parking Enforcement-PT (960) Park Ranger Police Officer Police Officer-PT (960) Police Sergeant Police Lieutenant Records Director School Resource Officer-PT(960) Special Investigator-PT (960) Records Assistant-PT Total FTEs 12.00 FTE 1.00 0.00 0.00 0.00 5.00 0.50 3.00 0.00 1.00 0.50 0.50 0.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00

FY 2012-2013 Allocation Redevelopment Special Succesor Water Sewer Revenue Agency Enterprise Enterprise Funds 212 501 601 200-499

Proposed June 5, 2012

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RECOMMENDED BUDGET - POLICE
Department 2010 Name Police DEPARTMENT SUMMARY Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

Current
FY 2011-2012 Budget FY 2011-2012 Estimated Actual FY 2012-2013 Requested

FY 2012-2013
FY 2012-2013 Recommended FY 2012-2013 Adopted FY 2013-2014 Projected

Projections
% Change from Prior FY FY 2014-2015 Projected % Change from Prior FY

Funding Sources 110 General revenues COPS Grant Indian Gaming Funds Parking Enforcement Fines Costs Reimbursements CHRP Grant 207 Prop 172 Total Revenue

1,911,759 100,048 8,891 22,538 2,043,236

1,456,827 100,018 26,298 12,701 25,000 77,552 1,698,396

1,547,290 100,000 26,300 13,000 25,000 71,000 16,000 1,798,590

1,347,217 100,000 26,300 13,000 25,000 71,000 16,000 1,598,517

1,453,947 100,000 26,300 20,381 25,000 91,880 20,000 1,737,508

1,350,839 100,000 17,200 20,381 25,000 91,880 20,000 1,625,300 -

1,406,769 100,000 24,000 20,000 25,000 96,474 20,834 1,693,077

4.14% 0.00% 39.53% -1.87% 0.00% 5.00% 4.17% 4.17%

1,550,317 10,000 24,000 21,000 25,000 20,312 1,650,629

10.20% -90.00% 0.00% 5.00% 0.00% -100.00% -2.51% -2.51%

Department Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Total Expenditure

1,386,537 264,449 392,250 2,043,236

1,367,722 259,165 71,509
-

1,349,605 375,985 73,000 1,798,590

1,170,970 356,038 71,509 1,598,517

1,317,410 348,589 71,509 1,737,508

1,223,362 330,429 71,509 1,625,300 -

1,284,530 337,038 71,509 1,693,077

5.00% 2.00% 0.00% 5.00% 4.17%

1,310,221 340,408 1,650,629

2.00% 1.00% -100.00% 2.00% -2.51%

1,698,396

Proposed June 5, 2012

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

PUBLIC WORKS
To enhance services to the community while reducing costs, the City of Lakeport Public Works Department has been merged with the Utilities Department to incorporate the enterprise activities of water and sewer services. The restructured Public Works Department now consists of six distinct divisions, each with its own unique function and purpose. The six divisions are as follows: 1. Roads and Infrastructure 2. Parks, Buildings and Grounds, 3. Westshore Pool 4. Solid Waste Management 5. Water Operations and Maintenance 6. Sewer Operations and Maintenance

ROADS AND INFRASTRUCTURE
The Roads and Infrastructure Division of Public Works provides for the maintenance and minor construction of all City streets, curbs and gutters, drainage systems and structures, and right-ofway improvements. This includes asphalt overlays and repairs, street signs, pavement markings, culvert maintenance and replacement, and other street related projects. This division also manages construction activities and maintenance of the City‟s storm sewer collection system. Additionally, it provides other public service functions, including traffic control devices for parades and other special events, installing decorative or informational signage along City streets, and assisting other City departments with manpower for use in heavy lifting.

ACCOMPLISHMENTS IN FISCAL YEAR 2011-2012
1. Lakeport Blvd. Milling of existing street and Asphalt Overlay from Larrecou Ln. to CalTrans Right of Way 2. Parallel Dr. Milling of existing street and Asphalt Leveling Course from the Round-About (South) through S curves 3. Lakeshore Blvd. Dig-outs and Asphalt Leveling Course from Giselman St to Lange St 4. Clearlake Ave. Mill and Fill with an Asphalt leveling course 5. High Street. Chip Seal with a Cape Seal from Clearlake Ave. to Lange Street 6. Lange St. Replaced Concrete Valley Gutter and modified the intersection including Asphalt Overlay at the intersection of Lange Street and Lakeshore Blvd 7. North Main Street. Milled and placed an Asphalt Overlay on both roadway shoulders from Clearlake Ave to 7 Street

Proposed June 5, 2012

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

8. 16th Street. Performed Phase One drainage improvements between High Street and Hartley Street. 9. Martin Street. Drainage Improvements, Dig-outs, Milling, Asphalt Leveling and a Chip Seal from County Line to Estep Street 10. Performing durability testing on new crosswalk and legend material to improve pavement markings throughout the City

PRIORITIES
The following list identifies the priorities of the Roads and Infrastructure Division, as established by the Public Works Department, which are presented in order of highest to lowest.

1 2 3 4 5 6 7 8 9 10

Public Works - Roads and Infrastructure Priorities FY 2012-2013 Lakeshore mill and fill Develop Capital Improvement Program Safe Routes to School Adoption of City Road Standards 11th Street Repairs and Sealing Bevins Street surface treatment Meet community needs for civic activities Parallel Drive milling project Martin Street repair project Lakeshore Storm Damage Repair

Proposed June 5, 2012

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

PARKS, BUILDINGS AND GROUNDS
The Parks, Buildings, and Grounds Division provides for the operation and maintenance of Library and Westside Community Parks, special use areas, City Hall, and the Police Station. This Division provides administration and supervision of contract providers and park and building maintenance staff for landscaping, grounds, and building maintenance, including electrical and plumbing repairs, vandalism repairs, painting, custodial services, and litter abatement.

PRIORITIES
The following list identifies the priorities of the Parks, Buildings & Grounds Division, as established by the Public Works Department, which are presented in order of highest to lowest.

1 2 3 4 5 6 7

Public Works - Parks, Buildings & Grounds Priorities FY 2012-2013 Pursue next round of prop 84 funding Paint Council Chambers and Improve Sound System Improve City Hall Rest Rooms Investigate District Formation and cost cutting measures Replace/Improve Library Park Docks Develop Capital Improvement Program Work with Westside Park Committee for development of Phase 2

Proposed June 5, 2012

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

WESTSHORE POOL PRIORITIES
The following list identifies the priorities for the Westshore Pool, as established by the Public Works Department, which are presented in order of highest to lowest.

1 2 3 4 5 6 7 8 9

Public Works - Westshore Pool Priorities FY 2012-2013 General Lifegaurding Swim Lessons Pool Office Planning & Admin. Facility Maint Day Camps Pool Parties Develop a capital improvement plan Develop an asset inventory

Proposed June 5, 2012

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

SOLID WASTE
Solid waste services are performed by Lakeport Disposal, operating under a franchise agreement with the City. The purpose of this division within the Public Works Department is to ensure that services are being provided in a safe and responsive manner and are of the highest quality and most affordable price

ACCOMPLISHMENTS IN FISCAL YEAR 2011-2012
1. Formed the Lakeport Solid Waste Committee 2. Compiled documents pertaining to the contract and services for proper contract amendment.

PRIORITIES
Public Works - Solid Waste Priorities FY 2012-2013 Amend the contract with Lakeport Disposal to accurately reflect current and expected 1 services. 2 Increase communications between Lakeport Disposal and City staff. 3 Manage contract and ensure actionable and measureable items are preformed

Proposed June 5, 2012

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

WATER
The Water Operations and Maintenance (O&M) Division is responsible for the treatment and delivery of safe, reliable drinking water to the citizens of Lakeport. It provides 24-hour service and support to the public by responding to customer concerns, emergency water breaks/repairs, and ensuring the City has high quality drinking water in adequate supply for fire fighting, domestic, and commercial use. The division operates and maintains 4 ground water wells, a surface water treatment facility, and a distribution system to private meters. The division also works with developers and customers on water service issues during project design to ensure water delivery is never in short supply. The division continuously monitors the quality of the water that it provides to its residents and proudly maintains the distinction of providing the safest, clearest, and best tasting drinking water in Lake County. Construction is an important activity of the Water O&M Division. The construction crew installs and maintains new and existing water and sewer systems to private property and within dedicated easements throughout the City. The crew works on emergency water breaks and sewer stoppages when they happen, and schedules the repair or replacement of water distribution and collection system (I&I) deficiencies.

ACCOMPLISHMENTS IN FISCAL YEAR 2011-2012
1. Green Ranch property/well procurement 2. USDA funding application and submittal 3. Resolved shutdown control problem at water treatment plant 4. Developed new monthly reports for State submittal 5. Modified and repaired acid and caustic feed systems 6. Modified Pond Intake structures to prevent contaminants from entering system 7. Worked with California Department of Public Health on new permit adoption.

Proposed June 5, 2012

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PRIORITIES
The following list identifies the priorities of the Water O&M Division, as established by the Public Works Department, which are presented in order of highest to lowest.

1 2 3 4 5 6 7 8 9 10 11 12

Public Works - Water Operations and Maintenance Priorities FY 2012-2013 Water Operations Safety Regulatory Compliance Administrative Management Cross-Connection (Backflow) Program Maintenance Training - Education Asset, CIP and Work Order Management (SEMS) Construction/Repair Meter Reading - Billing Support Mapping - Outside Asset Management (GIS) Procurement

Proposed June 5, 2012

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SEWER
The Sewer O&M Division provides collection, treatment, and disposal of sewage in a manner compliant with the health and safety needs of the community and the environment. Delivering this service in the safest, most reliable method possible is the highest concern of the Public Works Department. The Sewer division provides 24-hour service and support to the public by responding to customer concerns, emergency sewer stoppages, and ensures sewer system functionality. The division operates and maintains eight sewer lift stations, a secondary treatment and disposal facility, and a collection system to the customer‟s property line. The division works with developers and customers on sewer service issues during project design, service installation, and future needs. The division also inspects the collection system for Inflow and Infiltration (I&I) problems that require remediation to restore system capacity.

ACCOMPLISHMENTS IN FISCAL YEAR 2011-2012
1. Worked with State Water Quality Control Board on new Permit Adoption 2. USDA funding application and submittal 3. Cease and Desist Order removed/lifted 4. Developed new monthly reports for State submittal 5. USDA funding application and submittal 6. Replaced failed sewer lift pumps and aerators with new/rebuilt

PRIORITIES
The following list identifies the priorities of the Sewer O&M Division, as established by the Public Works Department, which are presented in order of highest to lowest.

1 2 3 4 5 6 7 8 9

Public Works - Sewer Operations and Maintenance Priorities FY 2012-2013 Sewer Operations Safety Maintenance Regulatory Compliance Administrative Management Construction/Repair Training - Education Sewer System Management Plan (SSMP) Billing Support
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FISCAL YEAR 2012-2013

10 11 12 13 14

Mapping - Outside Asset Management (GIS) Procurement Asset, CIP and Work Order Management (SEMS) Inflow and Infiltration (I&I) Fats, Oils, and Grease (FOG)

Proposed June 5, 2012

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PERSONNEL – PUBLIC WORKS
PERSONNEL ALLOCATION SCHEDULE Department 3020-3070 Name Public Works FY 2012-2013 FY 2011-2012 Requested Budget Increase FY 2012-2013 FTEs (Decrease) Recommended Adopted FTEs Position Public Works Director Public Works Superintendent Public Works Foreman PW Maintenance Worker I PW Maintenance Worker II Department Secretary II Park Maintenance Worker I Park Foreman Pool Manager Lifeguard Utilities Director Utilities Superintendent Operator/MW I - Water Operator/MW I - Water Maintenance Worker II Wastewater Supervisor Water Supervisor Operator/MW I - Sewer Maintenance Specialist Utilities Maintenance Supervisor Department Secretary (PT) Maintenance Worker I&I Total FTEs

0.00 1.00 1.00 3.00 1.00 1.00 1.00 1.00 0.50 2.25 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 0.00 22.25 0.00

1.00

-1.00

1.00 1.00 0.00

1.00 1.00 1.00 3.00 1.00 1.00 1.00 1.00 0.50 2.25 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 1.00 23.25

General Fund 110 Position Public Works Director Public Works Superintendent Public Works Foreman PW Maintenance Worker I PW Maintenance Worker II Department Secretary II Park Maintenance Worker I Park Foreman Pool Manager Lifeguard Utilities Director Utilities Superintendent Operator/MW I - Water Operator/MW I - Water Maintenance Worker II Wastewater Supervisor Water Supervisor Operator/MW I - Sewer Maintenance Specialist Utilities Maintenance Supervisor Department Secretary (PT) Maintenance Worker I&I Total FTEs 23.25 FTE 1.00 1.00 1.00 3.00 1.00 1.00 1.00 1.00 0.50 2.25 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 1.00 0.20 0.60 0.50 0.50 0.50 0.50 1.00 1.00 1.00 1.00

FY 2012-2013 Allocation Redevelopment Special Succesor Water Sewer Revenue Agency Enterprise Enterprise Funds 212 501 601 200-499 0.40 0.20 0.25 0.25 0.25 0.25 0.40 0.20 0.25 0.25 0.25 0.25

0.50 0.50 0.90 0.50 0.05 0.95 0.40 0.20 0.50

0.50 0.50 0.10 0.50 0.95 0.05 1.00

0.50 1.00

Proposed June 5, 2012

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RECOMMENDED BUDGET – ROADS AND INFRASTRUCTURE
Department 3020 Name Public Works - Roads and Infrastructure DEPARTMENT SUMMARY Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

Current
FY 2011-2012 Budget FY 2011-2012 Estimated Actual FY 2012-2013 Requested

FY 2012-2013
FY 2012-2013 Recommended FY 2012-2013 Adopted FY 2013-2014 Projected

Projections
% Change from Prior FY FY 2014-2015 Projected % Change from Prior FY

Funding Sources 110 General Fund 203 HUTA Gas Tax Fund 212 RDA Obligation Retirement Fund 410 Lakeshore Storm Damage RPF 411 Safe Routes to School Fund 414 Storm Drainage Fund 501 Water M&O Fund 601 CLMSD M&O Fund Total Revenue

589,380 13,829 34,246 69,143 69,143 775,740

628,512 8,301 15,454 4,350 74,713 74,713 806,043

839,134 259,200 12,050 569,000 550,000 40,000 49,950 49,923 2,369,257

547,344 163,253 10,545 40,000 50,004 49,977 861,123

630,680 90,000 569,000 550,000 40,000 99,751 99,751 2,079,182

572,539 90,000 569,000 550,000 40,000 97,013 97,013 2,015,565 -

982,162 100,000 40,000 101,864 61,894 1,285,920

71.55% 11.11% 0.00% -100.00% -100.00% 0.00% 5.00% -36.20% -36.20%

1,127,723 100,000 20,000 63,092 1,310,815

14.82% 0.00% 0.00% 0.00% 0.00% -50.00% -100.00% 1.94% 1.94%

Department Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Total Expenditure

461,573 208,080 106,087 775,740

435,796 204,528 165,719 806,043

376,490 355,169 1,637,598 2,369,257

351,888 354,235 155,000 861,123

443,232 349,484 1,286,466 2,079,182

424,921 328,218 1,262,426 2,015,565 -

446,167 334,782 504,970 1,285,920

5.00% 2.00% 0.00% -60.00% -36.20%

455,090 338,130 517,595 1,310,815

2.00% 1.00% 0.00% 2.50% 1.94%

Proposed June 5, 2012

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RECOMMENDED BUDGET – PARKS, BUILDINGS AND GROUNDS
Department 3030 Name Public Works - Parks, Buildings & Grounds DEPARTMENT SUMMARY Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

Current
FY 2011-2012 Budget FY 2011-2012 Estimated Actual FY 2012-2013 Requested

FY 2012-2013
FY 2012-2013 Recommended FY 2012-2013 Adopted FY 2013-2014 Projected

Projections
% Change from Prior FY FY 2014-2015 Projected % Change from Prior FY

Funding Sources 110 General Fund 413 Prop 40 Per Capita Grant Total Revenue

138,069 138,069

201,218 111,698 312,916

234,156 234,156

207,176 207,176

329,390 329,390

310,439 310,439 -

199,532 199,532

-35.73%

202,377 202,377

1.43%

-35.73%

1.43%

Department Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Total Expenditure

53,699 84,371 138,069

128,029 73,189 111,698 312,916

130,538 86,618 17,000 234,156

123,755 81,235 2,186 207,176

168,404 116,486 44,500 329,390

163,153 112,286 35,000 310,439 -

85,000 114,532 199,532

5.00% 2.00% 0.00% -60.00% -35.73%

86,700 115,677 202,377

2.00% 1.00% 0.00% 2.50% 1.43%

Proposed June 5, 2012

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RECOMMENDED BUDGET – SOLID WASTE
Department 3040 Name Solid Waste Mangement DEPARTMENT SUMMARY Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

Current
FY 2011-2012 Budget FY 2011-2012 Estimated Actual FY 2012-2013 Requested

FY 2012-2013
FY 2012-2013 Recommended FY 2012-2013 Adopted FY 2013-2014 Projected

Projections
% Change from Prior FY FY 2014-2015 Projected % Change from Prior FY

Funding Sources 110 General Fund Total Revenue

406,855 406,855

408,982 408,982

407,866 407,866

423,232 423,232

445,000 445,000

445,000 445,000 -

453,900 453,900

2.00% 2.00%

465,248 465,248

2.50% 2.50%

Department Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Total Expenditure

406,855 406,855

408,982 408,982

407,866 407,866

423,232 423,232

445,000 445,000

445,000 445,000 -

453,900 453,900

0.00% 2.00% 0.00% 0.00% 2.00%

465,248 465,248

0.00% 2.50% 0.00% 0.00% 2.50%

Proposed June 5, 2012

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FISCAL YEAR 2012-2013

RECOMMENDED BUDGET – WESTSHORE POOL
Department 3050 Name Westshore Pool DEPARTMENT SUMMARY Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

Current
FY 2011-2012 Budget FY 2011-2012 Estimated Actual FY 2012-2013 Requested

FY 2012-2013
FY 2012-2013 Recommended FY 2012-2013 Adopted FY 2013-2014 Projected

Projections
% Change from Prior FY FY 2014-2015 Projected % Change from Prior FY

Funding Sources 110 General Fund Total Revenue

72,291 72,291

89,092 89,092

100,651 100,651

83,531 83,531

125,586 125,586

108,343 108,343 -

108,480 108,480

0.13% 0.13%

110,565 110,565

1.92% 1.92%

Department Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Total Expenditure

33,535 32,709 6,048 72,291

52,141 36,321 630 89,092

60,629 38,422 1,600 100,651

49,708 32,223 1,600 83,531

76,324 47,662 1,600 125,586

62,081 44,662 1,600 108,343 -

62,702 45,779 108,480

1.00% 2.50% 0.00% 0.00% 0.13%

63,642 46,923 110,565

1.50% 2.50% 0.00% 0.00% 1.92%

Proposed June 5, 2012

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RECOMMENDED BUDGET – WATER OPERATIONS AND MAINTENANCE
Department 3060 Name Water Operations & Maintenance DEPARTMENT SUMMARY Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

Current
FY 2011-2012 Budget FY 2011-2012 Estimated Actual FY 2012-2013 Requested

FY 2012-2013
FY 2012-2013 Recommended FY 2012-2013 Adopted FY 2013-2014 Projected

Projections
% Change from Prior FY FY 2014-2015 Projected % Change from Prior FY

Funding Sources 110 General Fund 501 Water M&O Fund 502 Water Expansion Fund 504 USDA Water Project Fund 601 CLMSD M&O Fund Total Revenue

20,024 1,390,757 1,410,781

23,988 797,500 23,394 844,882

30,011 1,444,118 250,000 201,406 1,925,535

30,161 1,351,663 268,446 10,000 167,867 1,828,137

53,912 1,128,058 100,000 1,281,970

52,445 1,062,009 100,000 1,214,454 -

55,067 1,542,673 1,597,740

5.00% 45.26% 0.00% 0.00% 31.56%

57,821 1,588,870 1,646,691

5.00% 2.99% 0.00% 0.00% 3.06%

Department Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Total Expenditure

319,013 571,142 503,086 17,540 1,410,781

267,083 390,380 154,482 32,937 844,882

551,996 498,020 254,069 621,450 1,925,535

475,823 468,799 254,069 629,446 1,828,137

412,598 615,488 253,884 1,281,970

384,532 576,038 253,884 1,214,454 -

403,759 587,559 256,423 350,000 1,597,740

5.00% 2.00% 1.00%

411,834 593,434 256,423 385,000 1,646,691

2.00% 1.00% 0.00% 10.00% 3.06%

31.56%

Proposed June 5, 2012

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CITY OF LAKEPORT PROPOSED BUDGET

FISCAL YEAR 2012-2013

RECOMMENDED BUDGET – SEWER OPERATIONS AND MAINTENANCE
Department 3070 Name Sewer Operations & Maintenance DEPARTMENT SUMMARY Prior FYs
FY 2009-2010 Actual FY 2010-2011 Actual

Current
FY 2011-2012 Budget FY 2011-2012 Estimated Actual FY 2012-2013 Requested

FY 2012-2013
FY 2012-2013 Recommended FY 2012-2013 Adopted FY 2013-2014 Projected

Projections
% Change from Prior FY FY 2014-2015 Projected % Change from Prior FY

Funding Sources 110 General Fund 501 Water M&O Fund 601 CLMSD M&O Fund 602 Sewer Expansion Fund 604 USDA Sewer Project Fund Total Revenue

20,024 2,003,976 2,024,000

23,988 1,300,315 1,324,302

22,601 62,691 1,218,864 1,304,156

22,751 62,690 1,166,219 -

6,340 1,449,453 100,000

1,447,147 100,000

1,749,309 105,000

0.00% 0.00% 20.88% 0.00%

1,816,220 -

0.00% 0.00% 0.00% 0.00%

1,251,660

1,555,793

1,547,147

-

1,854,309

19.85%

1,816,220

-2.05%

Department Expenditures Salaries and Benefits Operations Debt Service Capital Outlay/CIP Total Expenditure

491,603 1,344,176 186,560 1,661 2,024,000

355,673 639,352 312,163 17,114 1,324,302

296,025 780,671 187,260 40,200 1,304,156

294,660 751,240 187,260 18,500 1,251,660

444,328 832,605 190,560 88,300 1,555,793

439,682 828,605 190,560 88,300 1,547,147 -

461,666 845,177 192,466 250,000 1,749,309

5.00% 2.00% 1.00% 283.13% 13.07%

484,749 862,081 194,390 275,000 1,816,220

5.00% 2.00% 1.00% 10.00% 3.83%

Proposed June 5, 2012

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BUDGET RESOLUTION
RESOLUTION NO. _____ (2012)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEPORT, THE SUCCESSOR AGENCY TO THE LAKEPORT REDEVELOPMENT AGENCY, AND THE BOARD OF THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2011-2012
WHEREAS, the City Council of the City of Lakeport, the Successor Agency to the Lakeport Redevelopment Agency, and Board of the City of Lakeport Municipal Sewer District has reviewed the Annual Budget for the Fiscal Year 2012-2013; and WHEREAS, included in said budget are the necessary estimates of anticipated revenues and assessed evaluations for the properties subject to taxation by the City; and WHEREAS, the City Clerk caused the legal advertisement to be published seven (7) days prior to the City Council hearing date; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lakeport hereby adopts the budget for the City of Lakeport, the Successor Agency to the Lakeport Redevelopment Agency, and City of Lakeport Municipal Sewer District for the fiscal year beginning July 1, 2012, and ending June 30, 2013, appropriating the sum of $13,587,308; and THIS RESOLUTION was passed by the City Council of the City of Lakeport at a regular meeting thereof on the 19th day of June, 2012, by the following vote: AYES: NOES: ABSTAINING: ABSENT: _________________________________ STACEY MATTINA, Mayor ATTEST: _______________________________ JANEL CHAPMAN, City Clerk APPROVED AS TO FORM: ________________________________ STEVEN J. BROOKS, City Attorney

Proposed June 5, 2012

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GANN LIMIT RESOLUTION
RESOLUTION NO. ____ (2012)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEPORT ESTABLISHING THE FISCAL YEAR 2012-2013 APPROPRIATIONS LIMIT FOR THE CITY OF LAKEPORT
WHEREAS, pursuant to Government Code Section 7910, the City Council must, by resolution, establish its appropriations limit for each fiscal year. NOW, THEREFORE, BE IT RESOLVED THAT the appropriations limit for the City of Lakeport for the 2012-2013 Fiscal Year shall be Nine Million, Eight Hundred Twenty-Eight Thousand, Four Hundred Twenty Three Dollars ($9,828,423). This resolution was adopted by the City Council of the City of Lakeport at a regular meeting thereof on the 19th day of June, 2012, by the following vote: AYES: NOES: ABSTAINING: ABSENT:

______________________________ STACEY MATTINA, Mayor ATTEST: _____________________________ JANEL M. CHAPMAN, City Clerk

Proposed June 5, 2012

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Gann Limit Calculation FY 2012-2013 Per Capita Cost of Living Change = Population Change (County) = Per Capita Cost of Living converted to a ratio: 3.77 percent -1.73 percent 2.51 + 100 100 98.27 100 1.0377 x 0.9827 $ $ 9,638,092 9,828,423 = 1.0377

Population converted to a ratio:

= 0.9827

Calculation of factor for FY 2012-2013: Appropriations Limit, Fiscal Year 2011-2012 Appropriations Limit, Fiscal Year 2012-2013 ($9,638,092 x 1.0283) FY 2012-2013 appropriations subject to Gann Limit FISCAL YEAR 2012-2013 Fund: 110 - GENERAL FUND 700.001 700.002 700.003 700.004 700.005 700.007 700.010 700.012 700.013 700.014 700.015 PROPERTY TAXES-CURRENT SECURED PROPERTY TAXES-CURR UNSECURED PROPERTY TAXES-813 SUPPLEMENT PROPERTY TRANSFER TAX LOCAL SALES TAX TRANSIENT OCCUPANCY TAX PROPERTY TAXES-PRIOR UNSECURED PROPERTY TAXES-PRIOR SECURED TRANSACTION USE TAX (MEAS I) PROPERTY IN-LIEU VLF PROP TAXES IN-LIEU SALES TAX

= 1.0197

ADOPTED BUDGET

410,000 13,000 2,300 11,154 965,007 65,000 600 3,000 724,157 406,782 349,277 $2,950,277 Percentage Use of Appropriations Limit 30.02%

Proposed June 5, 2012

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RESOLUTION NO. _____ (2012)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEPORT, THE SUCCESSOR AGENCY TO THE LAKEPORT REDEVELOPMENT AGENCY, AND THE BOARD OF THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2012-2013
WHEREAS, the City Council of the City of Lakeport, the Successor Agency to the Lakeport Redevelopment Agency, and Board of the City of Lakeport Municipal Sewer District has reviewed the Annual Budget for the Fiscal Year 2012-2013; and WHEREAS, included in said budget are the necessary estimates of anticipated revenues and assessed evaluations for the properties subject to taxation by the City; and WHEREAS, the public was invited to comment on said budget in an open meeting held June 19, 2012; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lakeport hereby adopts the budget for the City of Lakeport, the Successor Agency to the Lakeport Redevelopment Agency, and City of Lakeport Municipal Sewer District for the fiscal year beginning July 1, 2012, and ending June 30, 2013, appropriating the sum of $13,587,308; and THIS RESOLUTION was passed by the City Council of the City of Lakeport at a regular meeting thereof on the 19th day of June, 2012, by the following vote: AYES: NOES: ABSTAINING: ABSENT: _________________________________ STACEY MATTINA, Mayor ATTEST: _______________________________ JANEL CHAPMAN, City Clerk

RESOLUTION NO. ____ (2012)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEPORT ESTABLISHING THE FISCAL YEAR 2012-2013 APPROPRIATIONS LIMIT FOR THE CITY OF LAKEPORT
WHEREAS, pursuant to Government Code Section 7910, the City Council must, by resolution, establish its appropriations limit for each fiscal year. NOW, THEREFORE, BE IT RESOLVED THAT the appropriations limit for the City of Lakeport for the 2012-2013 Fiscal Year shall be Nine Million, Eight Hundred Twenty-Eight Thousand, Four Hundred Twenty Three Dollars ($9,828,423). This resolution was adopted by the City Council of the City of Lakeport at a regular meeting thereof on the 19th day of June, 2012, by the following vote: AYES: NOES: ABSTAINING: ABSENT:

______________________________ STACEY MATTINA, Mayor ATTEST: _____________________________ JANEL M. CHAPMAN, City Clerk

CITY OF LAKEPORT
City Council Lakeport Redevelopment Agency City of Lakeport Municipal Sewer District

STAFF REPORT
RE: Ordinance to Provide Support for PEG Channel SUBMITTED BY: Margaret Silveira, City Manager PURPOSE OF REPORT: Information only Discussion Action Item MEETING DATE: 06/19/2012

WHAT IS BEING ASKED OF THE CITY COUNCIL/AGENCY/BOARD: The City Council is being asked to introduce an ordinance to add an article to the City of Lakeport Municipal Code to provide support for Public, Educational and Governmental (PEG) cable television access facilities and set a public hearing for the second reading on December 6, 2011, at 6:00 p.m. BACKGROUND: On September 20, 2011, a presentation was made by Board Members of the Lake County Television 8 PEG Channel. They asked for Council support in a 1 percent pass-through to cable subscribers to support the PEG channel. There was Council consensus to bring back a resolution in support of this. The County researched the item and determined that it must be done by ordinance rather than resolution. Both the County of Lake and City of Clearlake are introducing similar ordinances in their jurisdictions. This item was brought back to the Council on November 1, 2011, at which time Council directed staff to ask Mediacom to put a notice in their billing as to the customer interest in the PEG channel. Mediacom informed staff that they could not put this type of notice into their billing. As an alternative, staff created a survey to assess customer approval or disapproval to the 1 percent pass-through. At its meeting of May 1, 2012, the Council received another presentation by the Board of LCTV 8 PEG Channel at which time they presented several positive responses. In the latest City newsletter, an article regarding the survey was published. Since that time, we have had only one email response from a citizen who would not support the pass-through. DISCUSSION: According to the mission statement for the Lake County PEG TV (LCPTV) Board, is to provide local Access to the Public, the Educational Community, and Local Government in Lake County. They want to be able to support, and promote television along with other multimedia productions with community driven content, through education and training, facilities and equipment, and production assistance. Lake County PEG TV is on the Lake County Mediacom network. Traditionally, the station has provided local, and import programming, submitted by local residents, and produced by volunteers with the support of the County of Lake and the City of Clearlake, without advertising. The City of Clearlake and County of Lake have both informed the LCPTV Board that they may no longer be able to financially support a Public Access Station. State of California, Public Utilities Code Section 5870 allows for a 1 percent pass-through for the purpose of funding PEG TV. The authority for this pass-through comes from the Digital Infrastructure and Video Competition Act (DIVCA) of 2006. In order to take advantage of this funding, local City and County officials must adopt an Ordinance enabling this pass-through. Mediacom already holds state franchises in
Meeting Date: 06/19/2012 Page 1 Agenda Item #VI.D.2.

our area, and most of our surrounding communities, as well as others across the country, have already adopted such Ordinances. In fact, it has become the majority standard for funding PEG Stations nationwide. This 1 percent pass-through is estimated to bring in approximately $55,000 per year to support the PEG channel. OPTIONS: Introduce ordinance or provide further direction to staff. FISCAL IMPACT: None $ Account Number: Comments:

SUGGESTED MOTIONS: Move to introduce an ordinance to add an article to the City of Lakeport Municipal Code to provide support for Public, Educational and Governmental (PEG) cable television access facilities and set a public hearing for the second reading on July 17, 2012, at 6:00 p.m.

Attachments:

Proposed Ordinance

Meeting Date: 06/19/2012

Page 2

Agenda Item #VI.D.2.

ORDINANCE NO. _________ (2011)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKEPORT ADDING ARTICLE IV TO CHAPTER 5.16 OF THE LAKEPORT MUNICIPAL CODE TO PROVIDE SUPPORT FOR PUBLIC, EDUCATIONAL AND GOVERNMENTAL CABLE TELEVISION ACCESS FACILITIES
WHEREAS, the Digital Infrastructure and Video Competition Act of 2006 (the "Act") went into effect January 1, 2007; and WHEREAS, under the Act, the State of California shall have sole franchising authority for new video service providers within the County; and WHEREAS, pursuant to the Act, certain rights and responsibilities must be established by local ordinance before they may become effective and enforceable against state video franchise holders, including the establishment of fees to support public, educational and governmental access (PEG) channels. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKEPORT DOES ORDAIN AS FOLLOWS: Section 1: The City Council of the City of Lakeport hereby adds Article IV to Chapter 5.16 of the Lakeport Municipal Code to read as follows: "ARTICLE IV— PEG CHANNEL 5.16.400 Provision of Channel All state franchise holders who have been awarded a state video franchise under the California Public Utilities Code section 5800 et seq. (the Digital Infrastructure and Video Competition Act of 2006 [the “Act”]) to operate within the unincorporated boundaries of the County of Lake, shall provide capacity for one public, education and governmental (PEG) access channel in accordance with California Public Utilities Code section 5870. 5.16.410 Compliance with the Digital Infrastructure and Competition Act of 2006 Said state franchise holders shall comply with the provisions of the Act related to PEG access channels, including the following requirements of California Public Utilities Code section 5870: A. B. The PEG access channel shall all be carried on the basic service tier. To the extent feasible, the PEG access channel shall not be separated numerically from other channels carried on the basic service tier and the channel numbers for the PEG access channel shall be the same channel numbers used by the incumbent cable operator, unless prohibited by federal law. After the initial designation of PEG access channel number, the channel number shall not be changed without the agreement of the County, unless the change is required by federal law. The PEG access capacity provided shall be of similar quality and functionality to that offered by commercial channels on the lowest cost tier of service, unless the signal is provided to the state franchise holder at a lower quality or with less functionality.

C. D.

5.16.420 PEG Facilities Fee A. State franchise holder shall pay to the County, a PEG fee equal to one percent (1%) of gross revenues which shall be exclusively used to support the operation of PEG channel facilities. The County Administrative Officer shall prescribe financial accountability and reporting standards to which the County’s designated PEG facilities provider shall be subject in order to qualify for receipt of said PEG fees. State franchise holders shall remit PEG fees in the same manner as franchise fees as set forth in the Act. Each remittance shall be accompanied by a summary detailing how the PEG support fee was calculated. If a state franchise holder fails to pay the PEG support fee when due, or underpays the proper amount due, the state franchise holder shall pay interest at the rate per year equal to the highest prime lending rate during the period of delinquency, plus one percent (1%) of the maximum rate specified by state law.”

B.

C.

D. The PEG Fee may be shown as a separate line item on the regular bill of each subscriber. E.

Section 2: All ordinances or parts of ordinances or resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict and not further. Section 3: This ordinance shall take effect only upon the adoption of similar ordinances by both the City of Clearlake and the County of Lake which reflect the same PEG Fee as established herein. The effective date shall be the date established by the city last adopting said ordinance. Section 4: This Ordinance shall take effect 30 days after the date of its adoption, and prior to the expiration of 15 days from the passage thereof shall be published at least once in the Lake County Record Bee, a newspaper of general circulation published and circulated in the City of Lakeport and thenceforth and thereafter the same shall be in full force and effect. This ordinance was introduced before the City Council of the City of Lakeport at a regular meeting thereof on the 19th day of June, 2012, by the following vote: AYES: NOES: ABSTAINING: ABSENT This Ordinance was duly enacted by the City Council of the City of Lakeport at a regular meeting thereof on the 17th day of July, 2012, by the following vote: AYES: NOES: ABSTAINING: ABSENT: _________________________________ STACEY MATTINA, Mayor ATTEST: ________________________________ JANEL M. CHAPMAN, City Clerk APPROVED AS TO FORM: _________________________________ STEVEN J. BROOKES, City Attorney

CITY OF LAKEPORT
City Council City of Lakeport Municipal Sewer District

STAFF REPORT
RE: A Resolution and an Ordinance Approving Amendment to Contract Between CalPERS and the City to Provide 3% @ 50 Full Formula for Local Safety Members SUBMITTED BY: Margaret Silveira, City Manager PURPOSE OF REPORT: Information only Discussion Action Item MEETING DATE: 06/19/2012

WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD: The Council is being asked to adopt a Resolution approving the amendment to the current CalPERS contract to include provide 3% @ 55 full formula for local safety members. BACKGROUND: As a result of a tentative settlement agreement and MOU negotiations with the Lakeport Police Officers Association, the City Council has authorized staff to proceed with an amendment to the contract between CalPERS and the City to provide a 3% @ 55 full formula for local safety members. DISCUSSION: The adoption of this Resolution of Intention is the first in a series of steps that will need to be taken to amend the contract. At a future public meeting, an actuary will be present to provide information regarding the future costs of the benefits changes. OPTIONS: Adopt Resolution of Intention or choose not to adopt Resolution. FISCAL IMPACT: None $ Account Number: Comments: There is no fiscal impact with this resolution. Future fiscal impacts will be determined prior to the actual contract amendment. SUGGESTED MOTIONS: Move to adopt a Resolution of Intention to approve an amendment between the Board of Administration of the California Public Employees' Retirement System and the City Council of the City of Lakeport to provide a 3% @ 55 full formula for local safety members.

Attachments:

Proposed Resolution

Meeting Date: 06/19/2012

Page 1

Agenda Item #VI.D.3.

RESOLUTION NO. _____ (2012)
A RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF LAKEPORT
WHEREAS, the Public Employees’ Retirement Law permits the participation of public agencies and their employees in the Public Employees’ Retirement System by the execution of a contract, and sets forth the procedure by which said public agencies may elect to subject themselves and their employees to amendments to said Law; and WHEREAS, one of the steps in the procedures to amend this contract is the adoption by the governing body of the public agency of a resolution giving notice of its intention to approve an amendment to said contract, which resolution shall contain a summary of the change proposed in said contract; and WHEREAS, the following is a statement of the proposed change: To provide Section 21363.1 (3% @ 55 Full formula) for local safety members. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lakeport does hereby give notice of its intention to approve an amendment to the contract between the City of Lakeport and the Board of Administration of the Public Employees’ Retirement System a copy of said amendment being attached hereto, as an “Exhibit” and by this reference made a part hereof. The foregoing Resolution was passed and adopted at a regular meeting of the City Council on the 19th day of June, 2012, by the following vote: AYES: NOES: ABSTAINING: ABSENT:

________________________________ STACEY MATTINA, Mayor

ATTEST: ________________________________ JANEL M. CHAPMAN, City Clerk

c
California Public Employees’ Retirement System

EXHIBIT

AMENDMENT TO CONTRACT
Between the Board of Administration California Public Employees’ Retirement System and the City Council City of Lakeport

The Board of Administration, California Public Employees' Retirement System,
hereinafter referred to as Board, and the governing body of the above public agency, hereinafter referred to as Public Agency, having entered into a contract effective November 1, 1962, and witnessed October 1, 1962, and as amended effective effective May 5, 1967, July 1, 1973, January 1, 1981, July 1, 1999, January 31, 2000, January 2, 2003, August 2, 2003, April 1, 2005 and May 1, 2006 and December 19, 2008 which provides for participation of Public Agency in said System, Board and Public Agency hereby agree as follows: A. Paragraphs 1 through 13 are hereby stricken from said contract as executed effective December 19, 2008, and hereby replaced by the following paragraphs numbered 1 through 14 inclusive: 1. All words and terms used herein which are defined in the Public Employees' Retirement Law shall have the meaning as defined therein unless otherwise specifically provided. "Normal retirement age” shall mean age 55 for local miscellaneous members and age 55 for local safety members. Public Agency shall participate in the Public Employees' Retirement System from and after November 1, 1962 making its employees as hereinafter provided, members of said System subject to all provisions of the Public Employees' Retirement Law except such as apply only on election of a contracting agency and are not provided for herein and to all amendments to said Law hereafter enacted except those, which by express provisions thereof, apply only on the election of a contracting agency.

2.

3.

Public Agency agrees to indemnify, defend and hold harmless the California Public Employees’ Retirement System (CalPERS) and its trustees, agents and employees, the CalPERS Board of Administration, and the California Public Employees’ Retirement Fund from any claims, demands, actions, losses, liabilities, damages, judgments, expenses and costs, including but not limited to interest, penalties and attorneys fees that may arise as a result of any of the following: (a) Public Agency’s election to provide retirement benefits, provisions or formulas under this Contract that are different than the retirement benefits, provisions or formulas provided under the Public Agency’s prior non-CalPERS retirement program. Public Agency’s election to amend this Contract to provide retirement benefits, provisions or formulas that are different than existing retirement benefits, provisions or formulas. Public Agency’s agreement with a third party other than CalPERS to provide retirement benefits, provisions, or formulas that are different than the retirement benefits, provisions or formulas provided under this Contract and provided for under the California Public Employees’ Retirement Law. Public Agency’s election to file for bankruptcy under Chapter 9 (commencing with section 901) of Title 11 of the United States Bankruptcy Code and/or Public Agency’s election to reject this Contract with the CalPERS Board of Administration pursuant to section 365, of Title 11, of the United States Bankruptcy Code or any similar provision of law. Public Agency’s election to assign this Contract without the prior written consent of the CalPERS’ Board of Administration. The termination of this Contract either voluntarily by request of Public Agency or involuntarily pursuant to the Public Employees’ Retirement Law. Changes sponsored by Public Agency in existing retirement benefits, provisions or formulas made as a result of amendments, additions or deletions to California statute or to the California Constitution.

(b)

(c)

(d)

(e)

(f)

(g)

4.

Employees of Public Agency in the following classes shall become members of said Retirement System except such in each such class as are excluded by law or this agreement: a. b. Local Police Officers (herein referred to as local safety members); Employees other than local safety members (herein referred to as local miscellaneous members); The class of local fire fighters shall be deleted from the safety category, as Public Agency has never employed any local fire fighter members.

c.

5.

In addition to the classes of employees excluded from membership by said Retirement Law, the following classes of employees shall not become members of said Retirement System: a. b. PERSONS COMPENSATED ON AN HOURLY BASIS WHO ARE EMPLOYED MAY 5, 1967 OR THEREAFTER; AND FIRE FIGHTERS.

6.

The percentage of final compensation to be provided for each year of credited prior and current service as a local miscellaneous member in employment before and not on or after May 1, 2006 shall be determined in accordance with Section 21354 of said Retirement Law (2% at age 55 Full). The percentage of final compensation to be provided for each year of credited prior and current service as a local miscellaneous member in employment on or after May 1, 2006 shall be determined in accordance with Section 21354.4 of said Retirement Law (2.5% at age 55 Full). The percentage of final compensation to be provided for each year of credited prior and current service as a local safety member shall be determined in accordance with Section 21363.1 of said Retirement Law (3% at age 55 Full). Public Agency elected and elects to be subject to the following optional provisions: a. Section 21222.1 (One-Time 5% Increase - 1970). repealed said Section effective January 1, 1980. Legislation

7.

8.

9.

b. c. d. e. f. 10.

Section 21572 (Increased Level of 1959 Survivor Benefits). Section 20042 (One-Year Final Compensation). Section 21024 (Military Service Credit as Public Service). Section 20965 (Credit for Unused Sick Leave). Section 20903 (Two Years Additional Service Credit).

Public Agency, in accordance with Government Code Section 20790, ceased to be an "employer" for purposes of Section 20834 from January 1, 1981 and until June 30, 2005. Accumulated contributions of Public Agency shall be fixed and determined as provided in Government Code Section 20834, and accumulated contributions thereafter shall be held by the Board as provided in Government Code Section 20834. Public Agency shall contribute to said Retirement System the contributions determined by actuarial valuations of prior and future service liability with respect to local miscellaneous members and local safety members of said Retirement System. Public Agency shall also contribute to said Retirement System as follows: a. A reasonable amount, as fixed by the Board, payable in one installment within 60 days of date of contract to cover the costs of administering said System as it affects the employees of Public Agency, not including the costs of special valuations or of the periodic investigation and valuations required by law. A reasonable amount, as fixed by the Board, payable in one installment as the occasions arise, to cover the costs of special valuations on account of employees of Public Agency, and costs of the periodic investigation and valuations required by law.

11.

12.

b.

13.

Contributions required of Public Agency and its employees shall be subject to adjustment by Board on account of amendments to the Public Employees' Retirement Law, and on account of the experience under the Retirement System as determined by the periodic investigation and valuation required by said Retirement Law.

14.

Contributions required of Public Agency and its employees shall be paid by Public Agency to the Retirement System within fifteen days after the end of the period to which said contributions refer or as may be prescribed by Board regulation. If more or less than the correct amount of contributions is paid for any period, proper adjustment shall be made in connection with subsequent remittances. Adjustments on account of errors in contributions required of any employee may be made by direct payments between the employee and the Board.

B.

This amendment shall be effective on the _____ day of _______________, ______. CITY COUNCIL CITY OF LAKEPORT

BOARD OF ADMINISTRATION PUBLIC EMPLOYEES’ RETIREMENT SYSTEM

BY____________________________________ KAREN DE FRANK, CHIEF CUSTOMER ACCOUNT SERVICES DIVISION PUBLIC EMPLOYEES’ RETIREMENT SYSTEM

BY______________________________ PRESIDING OFFICER

________________________________ Witness Date Attest:

________________________________ Clerk

AMENDMENT CalPERS ID #2129869266 PERS-CON-702A

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