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THE NOTES OF Ms WORD What is Ms Word?

Ms Word is a word processing program, which is used for making large number of a pplications, text, documents, reports, faxes, letters forms and it has graphical facilities as well. Note It has important functions as version, document map, header and footer, section break, page setup, chart, caption, cross reference, comments, setting of paragr aphs, frames, themes, auto summarize, protection, auto correction options and ta bles. Title Bar Title Bar contains the name of the file, document or program which is in progres s on the screen. Menu Bar Menu Bar contains the commands of the Ms Word program. Standard Tool Bar Standard Tool Bar contains some options for new page like Opening the document, saving the document, Print preview, Spelling and Grammar, Cut, Copy, Paste, Undo , Redo, Hyperlinks and Tables. Formatting Tool Bar Formatting Tool Bar contains some options for the formatting of the text such as text heading styles, font styles, font size, bold, italic, underlining, left al ign, center align, right align, justifying, line spacing, numbering, bullets, i ncreasing the indent, decreasing the indent, outside and all border colors and font colors. Status Bar Status Bar counts the pages, sections, lines and columns of the document. Drawing Tool Bar Drawing Tool Bar contains graphical facilities for graphics like Colors, shapes, Shadows, Word art, Rectangles, pictures, Auto shapes, Lines and Arrows. Draw Group: it is used to connect rejoin more then one selected object together. Ungroup: it is used to separate to split the grouped object. Regroup: it is used to reconnect or rejoin once again those objects which have b een groped before. Order: it is used to send the selected object behind one or more objects to brin g in front of one or more objects. Grid: it is used to display grid in the document with its vertical or horizontal size Nudge: it is used to move the selected object to any of four sides it can be mov ed arrow keys. Align and distribute: it is used to adjust the alignment of the selected object. Rotate and flip: it is used to rotate the selected object with several angles. Text wrapping: it is used to set the selected object with several formats with t he text Change auto shapes: it is used to change the designed or applied auto shape with other shapes. Line / Arrow: These are used to draw straight line or arrow. Line color: It is used to apply any color on the line or arrow. Rectangle: It is used to draw any rectangular shape for graphical purpose. Oval: It is used to draw any oval or circle shape for graphical designing. Fill color: It is used to fill the selected object with specific color. Format painter: It is used to apply format on the selected text or an object. Horizontal ruler

It is used for the measurement of the margins and settings of the objects, data horizontally. Vertical ruler Vertical ruler is used to measure any object or data vertically. Horizontal scroll bar Horizontal Scroll Bar is used to move the page horizontally. Vertical scroll bar Vertical Scroll Bar is used to move the page or data vertically. HIGHLIGHT It is used to draw the attention of the reader towards any specific or important sentence, data, phrase or assay. Font color It is used to apply any choice color on the any selected text, paragraph or sent ence. Page Area It is used to write text and draw an object in specific area of the page. Highlight Color It is used to highlight any specific word, sentences in the documents in order t o attract the attention of the reader. Decrease indents: it is used to move the selected text or to decrease it to the left side. Increase indents: it is used to move the selected text or to increase it to the right side. File menu (Alt + F) New: (Ctrl + N) New is used to open a new page. Open: (Ctrl + O) Open is used to open any saved file. Close: (Ctrl + W) Close is used to close an active work. Save: (Ctrl + S) Save is used to save an active file or document. Save as: (F12) Save as is used to save one file with different names. Save as web page: (Alt + F + G) It is used to save any page as a web page, means to save the data of the browser page which is used for Internet. OR It is used to save any page as a web page, means to save the work on the browser page used for internet if you save any file of Ms Word on any floppy, flash dis k, Cd in the save as web page, when you take this file to other computer it not requires the office program it can run without office, no body can bring changes in same file which is saved as a web page. Search: (Alt + F + H) Search is used to find out any specific document or file of the Ms Word or Ms Of fice. Versions: (Alt + F + R) Version is used to save one document or file with multiple Versions. Web page Preview: (Alt + F + V) Web page preview is used to display the preview of any created web page. Page setup: (Alt +F + U) It is used to set the margins on left, right, bottom and top of the page. OR It is used to set up the margins of the page left right bottom and top, mirror p ages, gutter, two pages per sheets gutter position Header and footer margins pag

e sizes printer sitting line number borders vertical alignment of the cursor dif ferent odd pages different even pages sections starts. Print preview: (Ctrl + F2) OR (Alt + Ctrl + I) Print preview is used to check or to take view of the printing page. OR It is used to check or to see the view of printing before printing that how seem s the margins and data of document Multiple pages: This command is used to show more than one page on the screen at a time. Zoom: Zoom is used to take a close view of the page by increasing or decreasing the zoom size. Shrink to fit: Shrink to fit is used to fix the data of maximum pages into minim um number of pages. Print: (Ctrl + P) OR (Ctrl + Shift + F12) Print is used to take out the print of any file or data on page. Sent To: (Alt + F + D) Send to is used to send any file to email or another location like in power poin t. Properties: (Alt + F + I) It is used to write the complete information about the file or document. Ex: Title, subject, name of author, manager name of company, key words, category comments, hyperlink location of the file custom and many more RECENTLY USED FILE LIST: Lists the files you've most recently opened in this pro gram. To quickly reopen one of these files, click it. Exit: (Alt+ F4) Exit is used to close the active program. OR It is used to close the running program. Edit menu (ALT + E) UNDO: (CTRL+Z) Undo is used to bring back the previous actions or reverse the action. OR These commands are used to take you back to the previous position. REDO: (CTRL+Y) It works opposite to undo command. CUT: (CTRL+X) Cut is used cut the selected text. COPY: (CTRL+C) Copy is used to give another copy there or in the same program or in any other p rogram. Cut, copy and paste: it is like the copy & paste command the only difference is that in case of copy & paste original copy remain on there place we only get its another copy where a s in case of cut &paste it completely move from its original place. OR Cut, Copy and paste are used to cut copy and paste the text on other locations. Office Clipboard: Office Clipboard Keeps record of cut or copied data one or more than one. PASTE: It is used to paste the cut or copied text, object, data, where the cursor is Paste special: Past special pastes the cut or copied data with several formats. OR Pastes, links or embeds the clipboard contents in the current file in the format

that you specify. Paste as hyperlink: It is used to make a link with any other data. Note If you have written some pages or data about computer and you want the same data at any other place, just save the page and copy the title of the page which you want to make its link just put the cursor and again save it and then click on th e paste as hyperlink it will make a link with any other data. Clear: Clear is used to remove the selected data of the page. Select All: Select All is used to select the complete data of the page. Find: Find is used to find out any specific word, sentence, phrase or letters in para graph which are match able. all CTRL+ F= This key is used to find the word. Replace: This command is used to change or replace the word form any other word. CTRL+ H= This key is used to replace any word. Go to: Go To is used to go to specific page or line. CTRL+ G= This key is used to go to any page like footnotes and endnotes, Bookmar k, comments, captions, Headings, Objects. Links: - First you have to include object menu from insert menu then it will be active for the purpose of opening, editing and converting in edit menu Object: - It is used to have connection with another file or with heading, chang e the link, break the link and also it updates the link. View Menu (ALT + V) Normal Page: Normal page is used to view and to work more than one page at a time. Ctrl+ enter= breaks in the shape of line written page break Web layout: Web layout is Internet page used for websites. OR It is web page in web lay out status bar is off web lay out converts the data fr om Ms Word to the web page Print lay out: Print layout is a normal page of Ms Word all functions of Ms Word can be used in print layout. Out line: Out line is used for large number of data in which it helps us to find out any specific word or sentence. OR It is used to arrange large number of data and easy to work in it. Task Pane: Task Pane is used to show the recent files, blank documents, templates and thesa urus. Tool bar: It is used to have any tool bar on the page and we can also take it from the pa ge to its original place. Ruler: It is used to have the horizontal and the vertical rulers on the page and we ca n off and on it. Document Map: Document Map Is used to create list of headings in order to arrange and to work easily in large number of data. Header and footer: Header and footer are used to apply number, date and time on the page. Note Header comes at the top of the page.

Footer comes at the bottom of the page. OR Header and footer are used to apply page number, date, time, different odd and e ven page number, different first page, extra text and many more to the document. OR It is used to apply the page number, total page number, page format, date and ti me, name of the author, name of the file, location of the file confidential info rmation name of organization, different first pages, different odd pages, page x of y section setting and many more Footnote and Endnote: Footnote and endnote are used to write meaning, instruction or information about any word in the document Foot Notes: It is used to show and hide the foot notes when we make the foot notes in insert menu. Mark up: It displays or hides comments and track changes such as insertion, deletion and formatting changes. Full screen: Full screen is used to show the page on full screen. Alt +V +U... This is the key of full screen. Zoom: It is used to show the document on larger view. But it gives you the print according to font size rather to zoom size Alt + V +Z This key is used for zoom. Note: The maximum size is 500% The minimum size is 10% Insert Menu (ALT + I) Break: Break is used to break the page, the column the text wrapping and the section of the page. Page break: It breaks the page in active document. Ctrl + Enter= this key is used for breaking the page. Column break: Column break is used to break the column in active document. OR It is used when there are more than one column user wants to write in every colu mn like news papers Ctrl + Shift + Enter = This key is used to break the column. Text wrapping: It is used to break the sentence into two parts. Note Put the cursor on that point from where you want to break the sentence just pres s enter the sentence will break into two parts. Just Enter = This key is used to break the text wrapping. Section Break: Section Break is used at that time when the topic changes. Next page: Next page breaks section with another page. Continuous: Continuous is breaking just section from where cursor is blinking. OR It breaks the section or changes the section but not changes another page. OR Breaks section with other page continuously, breaks the section from where the c ursor is blinking on. Even page:

It breaks two pages at once by clicking it two or even pages. Page number: Page number is used to apply numbers on the page at the bottom or at the top rig ht, left or center of the page. OR Page number: is used to insert page number to the document with several formats, alignment and position. OR It is to apply the page number to all pages of the file or document at the top or at the bottom of the page right, left, center, there are formats at the page number as the header and footer were. Date and time: It is used to apply Date and time on the file or document. Note It automatically updates the inserted date and time of systems date and time. OR It is used to apply the date and time in several formatting at the all pages of the file or the document update automatically when the user check mark the updat e automatically in the check box where the user open the file the current data a nd time will be automatically updated. Auto text: Auto text is the readymade short expression used for letters, applications, repo rts and many more like salutation closing. Note User can add self-short expression in auto text. Field: It is used to include a field at the inserting point to insert a variety of info rmation automatically and keeps it up to date. Symbol: Symbols are the small bullets, which are not available in keyboard used for expr essions, guiding graphical designs and list items. Comment: Comment is used to give opinion for the selected text or to give extra informati on about the selected word at the left or right side of the page. OR Comment are used to writer self views self expression, thoughts, ideas, about an y word, sentence, in the document Reference: It is used to show the inserting of foot note like caption, cross reference, ind ex and table. Footnote and endnote: Footnote: Means Bottom of page or below the text. Endnote: Means end of the document or end of the section: Def: Footnote and endnote are used to give meaning or explanation to the selected wor d at the bottom of the page or at the end of the page. OR It is used to write the explanation, meaning, information, guides, and instructi on about any word, sentence, vocabulary, phrase and more if user selects the foo tnote it will come at the bottom of the page and if user selects endnote it will come at the end of the note. Captions: Caption is used to apply any specific label to any word in document in order to create its link. OR

It is used for the contents of the book, files, and documentation as a link to i ts details of the figures. It can be text, it can be picture, and it can be any kind of object and many more OR To apply automatically captions to any item or task in the current document. Cross-reference: To Create References b/w Two Items, Like Number Item, Heading, Footnote, Endnote Bookmark etc. OR It is used as a link to other location like item number headings bookmark footno tes and endnotes captions it shows the page number or the item number but workin g as a link to its details. Index and Table: Here we can create Table of Contents, and Indexes. OR It is used as a link to other location as item number, headings, bookmark, footn otes and endnotes captions & more working as a link to its details Table of contents: Table of contents is used to create contents of any book, notes, texts, in order to be easy in finding structures/ subject of the book. Index: It is used to create directory of large number of notes, books and it marks out the first letter of the word and creates list of it. Web components: Web component is used to download the components of the office f rom internet. Picture: it is use to insert (a) clip art (b) from file (c) from scanner or camera (d) ne w drawing (e) auto shapes (f) word art (g) organization chart (h) chart. Clip art: Clip arts are the readymade pictures of the Ms Office; user can insert these pic tures to the document where the cursor is blinking. Note User can bring changes in clip arts by clicking right on picture. .From File: It is used to insert a picture from any personal file. Form Scanner or Camera: It is used to insert or include picture from scanner or camera. Organization Chat: It is used to insert organization chart for the usage of organization company la bors etc. New Drawing: It is used to insert the picture of an object and to adjust it. Auto Shapes: Auto Shapes are the readymade shapes or styles used for the graphical purpose or silent languages. Lines: it is used to draw straight line and arrow line. Rectangular: it is used to draw rectangular shape with required size. Oval: it is used to draw elliptical shape with required size. Word Art: Word Arts are readymade text styles, used for the graphical purpose and extra t ext formatting. Group; is used to join or to connect more than one object to gather Ungroup; is used to ungroup the grouped objects or to separate the grouped objec ts. Regroup; is used to regroup those objects which are grouped before it rejoins or reconnects. Order; is used to send one object to bake of other or to back of all and to brin g one object to front or to front of all objects.

Grid; displays the grid for drawing guide Nudge; it move the selected object to four side it can be move with arrow keys. Align or distribute; is used to set the alignment of the selected object from fo ur sides. Rotate; is used to rotate the selected object with angles, Chart: is used to categorize the designed table into the shape of chart further user can change charts color, charts background and more. OR Chart is used to categorize the designed table into the shape of chart Note: further user can change charts settings Diagram: With the help of Diagram we can create the Hierarchical Chart in differ ent shapes. OR It is used to bring diagrams which are readymade. Text Box: It is used to write something in Auto Shape. File: It is used to insert data or targeted document or to create link with the targeted document Note: it has two options 1 Insert 2 insert as a link OR It is used to make or to create link with other file or files it has two options one is just insert and the other is insert as a link. if user inserts any othe r file or data to his active file. Click on that targeted file and click insert others files data will come to the active file and if user wants to create a link for the future than click on insert as a link it will create a link for the fut ure and can be updated from the link in EDIT menu. Object: It is used to open any other program in Ms Word and can work in that opened prog ram when the other program opens in a small windows size the menus will be of th at program. Bookmark: It is used to specify / point out any location in document to be found easily in future OR It is used to make specify any word sentence phrase paragraph, line, picture, graphical objects word art and many more for the next time to be seen or to be f ound easily so the user can use bookmark Hyperlink: It is used to give reference of other file in active document for help, explanat ion, information, OR It is used in that case when the user wants to give reference of other file in t he active file for the help, explanation, information, details, comments, other instructions and more the hyperlink seems blue color at the first time and the c olor changes after opening. Format menu (ALT + O) Alt + Ctrl + 1 = is used to apply heading one to the selected text Alt + Ctrl + 2 = is used to apply heading two to the selected text Alt + Ctrl + 3 = is used to apply heading three to the selected text Ctrl + Shift + S = is used to apply self choice style to selected text Ctrl + Shift + F = is used to apply font style to the selected text Ctrl +] = is used to increase size of the selected text Ctrl + [= is used to decrease size of the selected text Ctrl + B = is used to make bold the selected text Ctrl + I = is used to make italic the selected text Ctrl + U = is used to make underline the selected text

Ctrl + L = is used to bring the selected text or paragraph to the left side of t he page Ctrl + R = is used to bring the selected text or paragraph to the right side of the page Ctrl + E = is used to bring the selected text or paragraph to the center of the page of the page Ctrl + J = is used to justify the paragraph from both sides CTRL+SHIFT+L = this key is used to give bullets to the selected items or text. Font: It is used to apply font styles, font sizes, font formatting, lines styles, line color, font effects and characters spacing and many more. Ctrl + D = is used to open font window Font color: is used to apply font color on selected font. Paragraph: Group of sentences focused on one thing is called paragraph Note: paragraph must be minimum 8 lines and maximum 18 / 22 lines It is used to setup the paragraphs alignment, left, right, center, justify, inden ts, spacing b/w paragraph before and after, first line, spacing hanging, spacing and many more. Shift + enter = is used to continue the paragraph Ctrl + 1= are the short cuts of line spacing Ctrl + 2 Ctrl + 5 Ctrl + 0 Indent: - Increase indent and decrease indent; are used to move the paragraph or the selected text right side and left side. Tab is used to increase the indent Back Space is used to decrease the indent Bullets and numbering: They are used to apply the bullets for the items, sentence, words letters and more point out them as numbering it has s everal kind of designs, formatting, self making option and many more. OR Bullets are used to apply bullets on the selected text, items and sentences OR Numbering is used to apply numbers on the selected text, items, and sentences OR Bullets and numbering are used to apply bullets and numbering to items, sentence , words letters and more point out with several formats. Ctrl + Shift + L = is used to apply bullets Borders and shading: It is used to apply the borders with different styles formatting, size, shapes, and color, on the selected text, page and paragraph if the user applies on the p aragraph border will come on the entire paragraph as a box and if user applies o n the text border will come on every line of the paragraph Shading; is used to apply as a pattern color on the selected Out side border; is used to apply outside border on the paragraph or selected te xt. All border / inside borders; are used to apply border on every line after enter Paragraph or text Page border: It is used to apply page border with different styles an d colors on the page as a page border there are readymade page border user can e asily select from one of the readymade and can apply for as a page border. Shading: It is used to apply the background color on the selected text or on the paragraph it can be printed. Column: It is used to write or to bring the text more than one column,

it can be 1 up to 14 columns the user can bring changes in the columns such as t o bring line b/w two columns to increase and decrease space b/w columns to make equal from both sides and more. Tab: It is used to specify any specific space according to the users need i t has some options for writing left, right, center, decimal and bar most of the times it is used in creating forms, letters, curriculum vitae and more. OR It is used to increase the indents and BACK SPACE is used to decrease the indent s Drop caps: It is used to make or apply the design on the first letter of the paragraph, essay, story, book, important note and more in order to attrac t the attention of the reader to that part of the Text is important, interesting , having information, messages, having extra instructions and more. It must be r ead, most of the times it is used in Newspapers. Text direction: It is used to change the direction of the drop caped to left, right and top. Change case: It is used to change the letters to the upper, lower, toggle, title and to sentence case. Shift + F3 = is used for change case OR It is used to change the letters to the upper case to the lower case to the togg le case to the title case and to the sentence case. The upper case makes all the letters capital which are selected, the lower case makes all the selected lette rs small, title case makes every first letters of all the sentence, toggle keys make the first letters of the selected text small and sentence makes the first l etters of every sentence if enter is pressed capital and after full stop the nex t words first letters become capital. Background: It is used to apply any choice color on the web lay o ut page; it is used for the web designing extra polishing. Print Water Mark: Is used to apply any picture or text as a background in print layout Theme: Are the readymade background styles, which are used for the we b, layout. OR They are the readymade background styles, which are used for the web lay out pag e, it has its own regular styles and color headings colors and styles hyperlink colors and styles horizontal lines colors and styles its own bullets designs Sh apes and color and many more. Frame: It is used to separate more than one record in the shape of frames from one anot her in browser page having borders. OR It is used on that time when there is more than one frame in one document used t o separate more than one record in the shape of frames from one another in the s ame active page having borders and its own styles. Auto format: It contains some options of writing as you type such as straight quoted, ordinal fractions, symbols, characters, bold, italic, inter net options borders, tables, numbering, bullets and more. Styles and Formatting: It is used to design the user styles according to his need ex; font colors, font styles, font sizes, paragraph sitting, tabs sitting, borders c

olors and sizes frame and more it can check or can be applied from the heading b ox. Reveal Formatting: It shows the applied formats to the text in details Object: When any program is opened in ms word from insert menu later on user can bring e xtra changes from object in formats menu. Tools menu (ALT + T) Spelling & Grammar: It is used to check the spelling and grammar mistakes in the text user can correct in spelling and grammar mistakes in the document through the grammar and spelling check. Note; if red line appears under any word it means that the words spelling is inco rrect. If green line appears under any word or sentence it means that the word or the s entence is grammatically incorrect. OR It is used to check the spelling mistakes and grammar mistakes in the document Note; if red line comes under any word it means that the spelling of word is inc orrect and if green line comes under any word or sentence it means that word or sentence is grammatically incorrect. F7 = is used to check spelling and grammar mistakes Language: This option is used to change the language and to translate the langua ge into other language Set Language: It is used to set any other language in active program. Note For that you have to connect internet and also insert CD of MS Word Office into CD room. Translator: It is used to translate or explain the sentence or a word by another language like English into French. Thesaurus: It is the dictionary of the Ms Word it shows the meanings of the synonyms and antonyms of the selected word. OR It is dictionary of Ms Word it shows meanings, synonyms and antonyms of the sele cted word. Hyphenation Word count: It shows or tells about the status of the active file it tells that how many page are written, how many lines are there in the active fi le, how many characters with spaces and without spaces are there in the active f ile. OR It shows status of the active document that how many page, how many lines, how m any characters with spaces, without spaces are in active document. Auto summarizes: It is used to show the summary of any story, art icle, essay, paragraph, in several kinds on screen. Speech: Speech is used to give instruction to computer by microphone and there i s no need of writing by keyboard it writes itself Track changes: It is used to protect the active file in the shape of track changes It is used when the user has written any file user wants nobody to bring changes so the changes should be in the shape of color full. OR It is used to show that summary of any project the active file in the shape of t rack changes. Compare & Merge Document:

Combines changes from multiple copies of a shared workbook into one workbook. Protect document: It is used to apply protection to the file, document it protects in the shape of track changes having password, password for comments, p assword for the form and more. ONLINE COLLABORATION: Starts an online meeting sending an invitation to particip ants and for this online the participants also must be running net meeting and e tc Envelopes and Labels: It is used to write delivery address and return address on the envelopes or on t he document page OR It is used to write the delivery address and return address on the envelopes or on the document page the user can setup the delivery address and written addres s location its font styles colors and more. Letters and wizards: It is used to setup the complete instruction about the letters such as; recipien t information, sender information elements and many more. OR It is used to setup the complete instruction about the letters such as; recipien t information, sender information elements and many more it guides the user how to write the letters from beginning to the ending salutation body, attention, ad dress, names body of the letters conclusion of the letters and more. Auto correct: It is used when the user wants to replace any word to another word, sentence, in formation, definition, instructions, guide, address and more. Customize: It is used to setup the menus, toolbars, to add or to re move commands buttons from the main menus and toolbars. Note: user can design tool bars and menu OR It is used to setup the menus, toolbars, it is used to add or to remove commands buttons from the main menus and toolbars of the running program, user can desig n tool bars and menus by any name having commands buttons, user can add or remov e actions or commands buttons from the customize according to his or her need, u ser can assign short cut keys to any command from the customize and can setup th e options and many more. Table menu (ALT + A) Table: The collection of the Rows and Columns is called table. Row: The horizontal shape of the lines is called rows. Cell: The square shape of the rounded by columns and rows are called cells . Columns: The vertical shape of line is called columns Draw table: User can draw a table according to need with different lines, size, colors, bor ders, and more. OR It is used to draw any table with self choice and idea with several lines, forma ts color and more. Insert Table: User can draw a table according to need with different lines, size, colors, bord ers, table background and many more. OR The user can draw a table according to need with differ ent lines, size, colors, borders, table background insert tables, insert columns

the left, insert columns to the right, insert row below, insert row above, inse rt cell, auto fit to contents, auto fit to windows, fixed column with merge cell s split cells alignments inside, the cells distribute rows evenly, OR Inserts table with given row and columns number Insert column to left, right, insert row below, row above, insert cell, auto fit to contents, auto fit to windows, fixed column with merge cells split cells ali gnments inside, the cells distribute rows evenly, Distribute columns evenly and many more Heading direction: When the user writes headings at the cells so the user can change the heading direction up, down and the center and more Merge cells: It is used to make multiple columns rows and cells into one big cell if the user wants to make just select the cells and click merge cel ls. Split cells: It makes one another cells in the columns. Change text direction: Select the text and click on the text direction it will change the text directio n to the left, right and to the center and to the down. Auto sum: If the user write some number in the table click auto sum and it will sum all th e numbers and give their answers. Table Auto format: They are the ready made table designs used for the tab le making people they have their own font styles font designs and colors of the background and have its own formatting; we can keep these formatting and also ca nnot put these formatting. OR They are the readymade table designs for the user to use in their tables it has its colors and font sizes and colors. Auto Fit: It is used to fit any table automatically. Distribute rows evenly: In this option the user can make the table in managements like the rows in equal sizes and also the columns can be in managements in equal sizes. Distribute Columns Evenly: Distribute columns evenly table auto format change text direction sort ascending and sort descending auto sum and many more. OR In this option the user can make the table in managements like the rows in equal sizes and also the columns can be in managements in equal sizes. Heading rows repeat: It repeats data of the first row of table in the first rows of table in next pag es. OR It is used to apply the data of the first row of the table in every first row of the table in the page. Convert: It is used to convert the table into text and text into the table means it conve rts the table into the text and if we click on convert text into table. Sort: It is used in that time when the user wants to make the entire par agraph, words, sentence, phrase according to managements like A to Z means that ascending, we can also do it like Z to A means descending. Sort ascending and sort descending: It arranges data of the table in sequence as Ascending and descending. Note: Ascending arranges from A to Z

Descending arranges from Z to A OR When we write some thing in the cells in all the tables so select the text and c lick on the sort ascending it will make all the data you select becomes A to Z i n managements and if you want to make all the data Z to A click on the sort desc ending it will make the data all Z to A. Formula: It is used to put out the sum, product, mines, and averages; of numbers it has some options like formula, number format paste functions and many more. Hide Grid Lines: it is used to show on hide line of grid show after table lines deleting. Table properties: It is used in that time when the user keep the option auto fit to contents the table goes to the left side and if the user want s to change the direction of the table go to the table properties and change the direction of the table over there. Windows Menu (ALT + W) New windows: It opens a new page or a file in the shape of an emp ty screen. OR It is used to open new windows as the active windows with same contents as activ e windows. Arrange all: When the user has written more than one page in the docu ment there are more than 10pages work in the file so click on the arrange all it will open all the opened windows at one time. OR It is used to display all open files in separate windows on the screen. Split: It shows a line on the screen for the writing below the headings in the shape of a line. OR It is used split the action windows into pans or removes the split from active w indow. Current open files: it shows the current open files. Help Menu (ALT + H) In this menu we can take help from the help menu about any thing in Ms Word a nywhere; there is the office assistant for the help in the office program. Microsoft word help: it is used to give us help about Microsoft word. Show the office assistant: it is used to provide us assistance in current Micros oft word and it is called office assistant. WHATS THIS? It is used for tying questions which we cannot understand OFFICE ON WEB: It is used to provide us online help. ACTIVATE PRPDUCT: Word perfect help: it is use to give us the help by the way of word perfect help . Detect and Repair: it automatically finds and fixes errors in Microsoft office. About Microsoft Word: It is used to show the history of Microsoft word. Function keys F1 =Get Help or the Office Assistant F2 =Move text or graphics F3 =Insert an AutoText entry (after Microsoft Word displays the entry) F4 =Repeat the last action F5 =Choose the Go To command (Edit menu)

F6 =Go to the next pane or frame F7 =Choose the Spelling command (Tools menu) F8 = Extend a selection F9 =Update selected fields F10 =Activate the menu bar F11 =Go to the next field F12 =Choose the Save As command (File menu) CTRL + Function key Ctrl + Home = Top of Document Ctrl + End = Bottom of Document Ctrl + Page Up = Top of Page Ctrl + Page Down = Bottom of Page CTRL+F2 =Choose the Print Preview command (File menu) CTRL+F4 =Close the window CTRL+F5 =Restore the document window size CTRL+F6 =Go to the next window CTRL+F7 =Choose the Move command (Control menu, or Window shortcut menu) CTRL+F8 =Choose the Size command (Control menu, or Window shortcut menu) CTRL+F9 =Insert an empty field CTRL+F10 =Maximize the document window CTRL+F11 =Lock a field CTRL+F12 =Choose the Open command (File menu) SHIFT + Function key SHIFT+F1 =Start context-sensitive Help or reveal formatting SHIFT+F2 =Copy text SHIFT+F3 =Change the case of letters SHIFT+F4 =Repeat a Find or Go To action SHIFT+F5 =Move to the last change SHIFT+F6 =Go to the previous pane or frame SHIFT+F7 =Choose the Thesaurus command (Tools menu, Language submenu) SHIFT+F8 =shrink a selection SHIFT+F9 =Switch between a field code and its result SHIFT+F10 =Display a shortcut menu SHIFT+F11 =Go to the previous field SHIFT+F12 =Choose the Save command (File menu CTRL + SHIFT + CTRL+SHIFT+F5 CTRL+SHIFT+F6 CTRL+SHIFT+F7 CTRL+SHIFT+F8 CTRL+SHIFT+F9 CTRL+SHIFT+F10 CTRL+SHIFT+F11 CTRL+SHIFT+F12 Function key =edit a bookmark =Go to the previous window =Update linked information in a Microsoft Word source document =extend a selection or block (then press an arrow key) =unlink a field =activate the ruler =unlock a field =Choose the Print command (File menu)

Keyboard Symbols Tilde = ~ Grave or Grave accent or Acute = ` Interjection Marks or exclamation =! At the rat or AT Hash or Number =# Dollar =$ Percentage =% Caret or Circumflexes or Power =^ And =& Satiric or Asterisk Open or Left Parenthesis

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Close or Right Parenthesis Hyphen or Dash Underscore Plus = + Equal = = Braces = { } Open or Left Curly Brace Close or Right Curly Brace Pretenses or Brackets Open or Left Square Bracket Close or Right Square Bracket Semicolon Colon =: Quotation Marks or Quotes In British English Inverted Apostrophe Comma =, Period or Dot In British English Full Stop Forward Slash Back Slash Angle Brackets Less Than Greater Than Question Mark Or OR Vertical Bar

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