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P R O C U R E M E N T D I V I S I O N

214 N. Hogan Street, Suite 105 Jacksonville, FL 32202 Phone: 904.255.8830 Fax: 904.255.8837
www.coj.net
Addendum Number: Nine (9)

Proposal Number: P-08-12

Title of RFP: Facilities Management Services

Due Date and Time: Wednesday, May 9, 2012, 2:00 p.m.

This addendum is issued for the information of proposers on the above titled project.

This addendum will take precedent over the original RFP should there be any discrepancies noted.


The attached information sets forth unanswered questions received regarding the above
referenced Request for Proposal (RFP) during the Question and Answer period as
amended. Certain answers are provided in the attached. Please be advised that addenda
will be prepared and issued for those remaining questions as additional responses
become available.



Alex Baker, Specialist
Professional Services

Gregory Pease, Chief
Procurement Division
Date: April 24, 2012
ACKNOWLEDGE RECEIPT BY RETURN OF SIGNED COPY WITH PROPOSAL.


_______________________________________
Proposers Signature

________________________________________
Title

________________________________________
Company Name

_______________________________________
Date








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FACILITIES MANAGEMENT SERVICES
RFP # P-08-12

ADDENDUM #9


Note: The following sets forth those questions that were not previously
answered by the City, and provides certain answers as noted herein;
please note that subsequent addenda responding to the questions will not
repeat those questions that have been answered in prior addenda.

Section A:
For each Jacksonville facility including any local overhead or administrative
departments not accounted for by the facilities, we request the following
information:

* * *
6. Copies of the last three (3) years Capital Improvement Budgets with
notations as to projects which have been funded and which are still pending. Is
there a CIP Reserve Fund? If so, how much is in it?
Answer: Please see attached composite Exhibit A-6, consisting of the
following five (5) documents: the Citys Public Buildings document, the
Sports Complex Capital Maintenance Improvement Plan created by
Ordinance 2010-493-E (the first Sports Complex plan is attached to this
2010 legislation), the next Sports Complex plan (for EverBank Field,
Jacksonville Veterans Memorial Arena, and Baseball Grounds of
Jacksonville), the plan for the Times-Union Center for Performing Arts, and
the plan for the Prime Osborne Convention Center. There is no plan
available for the Ritz Theatre and Museum, nor for the Equestrian Center.
* * *
10. Per page 46 of the RFP, we are asked to propose a recommended
compensation structure for this work scope, maximizing the Managers ability to
compete and fix-price the various aspects of the work (e.g., grounds
maintenance, security guard services, pest control, etc.) This language seems a
bit confusing to us and we would appreciate some clarification from the City.
Specifically, can we assume that you want us to affirmatively state that our
proposed compensation structure (i.e., fixed and incentive fees) will cover the full
scope of services including management of work such as grounds maintenance,
security guard services, pest control, and the like, as typical operating budget
functions either through in-house Global Spectrum staff or via third party service
contracts?
Answer: Proposers are directed to include within their respective pricing
structures the full scope of services (unless a particular good or service is



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expressly excluded in the RFP and addenda). The selected management
company will utilize the Citys procurement process for these goods and
services (whether the process is set forth in Chapter 126, Ordinance Code
and procedures, or as adopted in a third party contract such as the Jaguars
lease documents). Once the facility manager completes the approved
procurement process, then the facility manager enters into the contract.
11. Copy of approved Sales and Marketing Plan for each venue
Answer: None.
* * *
15. We assume the question describe and document the extent of repeat
business the Manager has achieved on page 44 of the RFP, means you are
looking for Global Spectrums contract renewal extension rate. Please confirm.
Answer: Please note that the assumption stated in the question is not what
is being sought. To clarify, please include in your response all accounts
the proposer has renewed, as well as all accounts the proposer has not
retained (specify whether by termination for cause, termination for
convenience, or nonrenewal), since January 1, 2006. For each reference,
please provide specific information, such as a facility name (and type of
venue, such as a football stadium (including college and NFL), arena,
performing arts center, convention center, etc.), facility contact
information, and nature of services provided.
_______________________________________________________________
Section B:

* * *
2) Please provide actual expenses by charge code and facility operations
budget by venue for the past three (3) years.

Answer: Please see Addendum 5 and exhibits responding to questions 3,
4, and 5 with respect to the financial information for the facilities.

3) Please provide copies of all subcontracts including pricing structure.

Answer: Please see Addendum 8, answers A-8 and A-12, for copies of
contracts and the list of vendors provided to the City by the present facility
manager. The City has no further information regarding pricing
structure.

4) Please provide financial arrangements with current vendors and vendor
payment method.

Answer: Please see Addendum 8, answer A-8 for contracts available to the
City. Specific details regarding vendor payment method (whether check



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or ACH, etc.) reside with the present facility manager, not the City, and
therefore further information will not be forthcoming.

5) In regards to Section 2.3 G. Price offerings shall be inclusive of ALL costs
and will be the only compensation given to Manager for the required services.
and Expenditures in excess of Budget. In the event that Manager anticipated
expenditures in excess of the applicable approved budget, the following steps
must occur. A) Manager shall contact City and advise it in writing of the projected
excess. - will the City of Jacksonville provide a price sheet by line item for all
items that must be included in the price offering; for example, licenses
agreements, naming rights, sponsorships, etc. and will we be required to present
a price for each separate venue?

6) How will the Manager be paid? Will the project be pre-funded on a
monthly basis, based on the total annual billing amount?

Answer: Please set forth a proposed method in your response (noting
however, that the City will not permit prepayment for services not yet
rendered, and also noting that payment method and fees are negotiable per
the terms of the RFP).

7) In regards to Employees & Subcontractors Section IV. City shall
however have input on compensation and benefits of such employees and may
limit such compensation and benefits similar to that of City employees. Please
provide more information on hourly wages, compensation and benefit program of
the City that may be required under this contract.


8) Is there a City Livable Wage requirement for this contract?

Answer: No.

9) Please clarify in regards to Section V. Funding . City shall make available
to Manager for the operation, supervision and management of the Facilities, all
funds necessary to pay all operating expenses incurred or accrued by Manager,
as more specifically defined under this Contract or as authorized by City in
writing. Will the City be reimbursing the Manager as a direct pass through for all
funds necessary to pay operating expenses incurred for the facilities?

Answer: Please set forth a proposal in your response, and clearly
delineate how any such payments are related to or included within your
management and incentive fee structure (noting however, that the City will
not permit prepayment for services not yet rendered, and also noting that
payment methods and fees are negotiable per the terms of the RFP).

* * *



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11) Is the Manager required to utilize City approved vendors only? If the
Manager is able to procure goods and services from a non-certified vendor that
results in a cost savings to the City, will be Manager be able to enter into an
agreement with that vendor?

Answer: The City isnt requiring the Managers use of City certified
vendors for goods and services. Instead, the City is requiring the facility
manager to utilize the Citys procurement process for these goods and
services (whether the process is set forth in Chapter 126, Ordinance Code
and procedures, or as adopted in a third party contract such as the Jaguars
lease documents). Once the facility manager completes the procurement
process, then the facility manager enters into the contract.
* * *
_______________________________________________________________
Section C:

In reviewing the RFP and subsequent addendums, we have a few additional
questions we would like to submit.

1. Section 3, clauses 1.1. and 1.2 evidence a possible term of over 10 years
by suggesting an initial term starting on July 1, 2012 and concluding February 28,
2018 (6.5 years), along with two potential renewal periods (three years and two
years, respectively), totaling 11.5 years. However, other provisions of the RFP
state that the respondents fee proposal must be compliant with the private
activity rules under the Internal Revenue Code relating to 10 year contracts.
These two provisions are inconsistent, and would result in different limits on a
private managers incentive fee potential.

Could the City provide clarification regarding the term of the contract, specifically
whether the initial term plus any renewals will be for 10 years or more than 10
years?

2. There is a provision in Section 3.2 of the RFP (page 14) suggesting that
the Manager cannot use outside legal counsel unless its at the Managers
expense. There is typically a need for a Manager to retain legal counsel from
time to time to help with facility contracts and other operating issues that arise in
the normal course. Is the RFP requiring that the Citys Office of General Counsel
handle all of these matters? For day-to-day operating matters, Global Spectrum
typically budgets for legal costs and expect to incur them as operating expenses
at our managed venues. Would this be acceptable to the City?

3. Regarding Section 4.6, Employee HR Matters (page 16) the RFP states
that the Manager will responsible for employee bonuses or severance. These are
typically considered operating expenses as is the case in the current managers
contract with the City. If these are not to be considered operating expenses per



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se in the new contract, can we assume that various proposers must estimate
required bonus compensation and included either in the salaries or in the
management fee structure we propose?

4. Section 5.8 (page 29) includes a clause requiring the Manager to reduce
its fees if it offers better pricing to other government-owned venues that are like-
sized. In reference to our question #3 above, if the Manager is to provide
employee bonuses from its own fixed fee, the fee would be higher for this
contract than it would be at other like-sized venues. Please provide clarification.

5. Regarding Section 5.3 (page 18), Changes to the approved budget by
Manager on line items shall be the financial responsibility of Manager if the
City suggesting that it is the Managers costs if any line items are exceeded, we
would want to request this be considered an operating expense, which is typical
of a management agreement. Additionally, Section 5.4(b) states the Manager
would pay for costs in excess of the approved budget, but does not specify
whether this is on a line item basis or total expenses nor is there an exception for
off-setting revenue. Could the City clarify? Also, if costs exceed the budgeted
amount due to factors outside of the Managers control, or if there is additional
revenue to offset the increased expenses, would the City consider the additional
costs acceptable operating expenses?

6. Section 11.2 (page 27) states: Relationship of the Parties. In
performance of the Services, Manager shall be acting in the capacity of an
independent contractor and not as an agent, employee, partner, joint venture or
associate of City. Manager shall be solely responsible for the labor, supplies,
materials, means, methods, techniques, sequences and procedures utilized to
perform the Services in accordance with the Contract.

While we agree that we would be an independent contractor with the City with
respect to our relationship with the employees, we typically act as an agent on
behalf of the City when booking events in the Citys venues, handling City funds,
and entering into venue contracts. As agent, we would be subject to the fiduciary
duties of an agent. Would the City consider recognizing in the contract the
agency relationship that exists in this context?

Answer: The RFP language remains as written.

_______________________________________________________________
Section D:

We respectfully submit the questions below for response by the City. These
questions all relate to the Ritz Theatre and Museum.

1. What is the expected role of the management company with regards to
the Ritz Theatre and LaVilla Museum?



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a. Operational in nature similar to the ballpark situation or more
involved?

b. Will the management company be responsible for programming
and fundraising for the theatre and museum?

2. What is the role of the Ritz Theatre and LaVilla Museum Foundation? Will
it continue?

3. Will the current staff remain in place?
a. What is the number, responsibilities, and salaries of the current
staff?

b. Is it expected that the current staff will be engaged by the
management company in their current roles?

4. What is the budget of the Ritz Theatre? Please provide actuals for year-
end financials for the last three years.

Answer: Please see attached Exhibit D-4, which is the current budget.

a. What support does it receive from the city? Answer: See Exhibit
D-4.

b. What support is generated through events, ticket sales, and
fundraising activities? Answer: See Exhibit D-4.

5. What mechanism is there for fundraising separate from the Ritz Theatre
and LaVilla Museum Foundation?

_______________________________________________________________
Section E:

* * *
3. Copies of event financial settlement sheets for events at the Facilities;

* * *
_______________________________________________________________
Section F:

* * *
2. Section 4.1. Ritz Theater and Museum, please prove staffing level, event
schedule, and financial information for the previous 3 years.




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Answer: Please see attached Exhibit F-2 regarding event schedule for the
past 3 years. Please see exhibit D-4 for the present budget.

_______________________________________________________________
Section H:

Pursuant to RFP No. P-08-12 issued March 16, 2012 we seek the following
information:

1. Copies of any agreements with merchandise vendors from the Facilities.

2. General terms of deals with event promoters (including any revenue
sharing agreements) at the Facilities (principally EverBank Field and Veterans
Memorial Arena).

3. A reiteration of our request from the April 5, 2012 letter requesting
financial settlement sheets from events at the Facilities.

a. More specifically, events taking place over the last three (3) years,
principally at EverBank Field and Veterans Memorial Arena.

SMG UTILIZED 2008-12 CIP SUMMARY
As of 4-17-2012
CIP 2008-1010 Total Spent 2008-09 Total Spent 2009-10 Total Spent 2010-11 Total Spent 2011-12 TOTAL SPENT COMBINED
Football Stadium 582,425 $ 1,486,339.88 $ - $ - $ 2,068,764.72 $
Baseball Stadium 44,802 $ 82,148.00 $ 24,729.50 $ 69,261.72 $ 220,941.36 $
Arena 24,072 $ 158,258.26 $ 535,789.00 $ 168,813.45 $ 886,932.71 $
TUCPA - $ 493,930.39 $ 165,314.07 $ 65,023.60 $ 724,268.06 $
POCC - $ 117,967.66 $ 298,108.20 $ 35,798.00 $ 451,873.86 $
JEC 3,852 $ 38,702.47 $ - $ 4,673.70 $ 47,228.03 $
Cecil - $ - $ - $ - $
4,400,008.74 $
655,150.84 $ 2,377,346.66 $ 1,023,940.77 $ 343,570.47 $ 4,400,008.74 $
2008-2010 Total CIP Funds
Available Funds 4,500,000 $
Allocated Funds 4,400,009 $
Balance Remaining 99,991 $
CIP 2010-11 Total Spent 2010-11 Total Spent 2011-12 TOTAL SPENT COMBINED
TUCPA - $ - $ 89,848.75 $ 189,572.60 $ 279,421.35 $
POCC - $ - $ 68,283.61 $ - $ 68,283.61 $
347,704.96 $
- $ - $ 158,132.36 $ 189,572.60 $ 347,704.96 $
2010-2012 Total CIP Funds
Available Funds 500,000 $
Allocated Funds 347,705 $
Balance Remaining 152,295 $
CIP 2010-11 Total Spent 2011-12 TOTAL SPENT COMBINED
TUCPA - $ - $ 24,111.00 $ 24,111.00 $
POCC - $ - $ - $ 104,110.00 $ 104,110.00 $
128,221.00 $
- $ - $ - $ 128,221.00 $ 128,221.00 $
2010-2012 Total CIP Funds
Available Funds 500,000 $
Allocated Funds 128,221 $
Balance Remaining 371,779 $
EXHIBIT A6-1 CIP FUNDING From Public Bldgs
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Substituted 8/10/10
Introduced by Council President Clark and substituted by the
Finance Committee:
ORDINANCE 2010-493-E
AN ORDINANCE APPROVING, AND AUTHORIZING THE
MAYOR AND CORPORATION SECRETARY TO EXECUTE
AMENDMENT NUMBER 10 TO THE LEASE BETWEEN THE
CITY OF JACKSONVILLE AND JACKSONVILLE JAGUARS,
LTD., TO PROVIDE FOR THE DISTRIBUTION OF
CONVENTION DEVELOPMENT TAX FUNDS IMPOSED AND
COLLECTED IN ACCORDANCE WITH CHAPTER 764,
ORDINANCE CODE; WAIVING THE PROVISIONS OF PART
2 (SUPPLIES, CONTRACTUAL SERVICES AND CAPITAL
IMPROVEMENTS) AND PART 3 (PROFESSIONAL
SERVICES CONTRACTS) , CHAPTER 12 6 (PROCUREMENT
CODE), ORDINANCE CODE, TO ALLOW THE CITY AND
THE STADIUM MANAGER TO IMPLEMENT THE
PROVISIONS OF AMENDMENT NUMBER 10; PROVIDING
FOR THE APPROVAL , OF CERTAIN CAPITAL
EXPENDITURES AT JACKSONVILLE MUNICIPAL STADIUM
IN AN AGGREGATE AMOUNT NOT TO EXCEED
$2,470,695.50 FOR POINT-OF-SALE SYSTEM UPGRADE
AND DIGITAL MENU BOARDS, REPLAY SYSTEMS, AND
ELECTRONIC SIGNS; PROVIDING FOR CITY OVERSIGHT
BY THE JACKSONVILLE ECONOMIC DEVELOPMENT
COMMISSION; PROVIDING AN EFFECTIVE DATE;.
WHEREAS, the City of Jacksonville (the "City") is the owner of
that certain facility currently known as "Jacksonville Municipal
Stadium" (the "Stadium") and the City leases the Stadium to
Exhibit A6-2 Ordinance 2010-493-E
,,.
Substituted 8/10/10
1 Jacksonville Jaguars, Ltd. ("JJL"), for its operation of the
2 Jacksonville Jaguars NFL football team, pursuant to the terms and
3 conditions set forth in that certain lease between the parties, as
4 amended from time to time (the "Lease"); and
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WHEREAS, The City has created the Sports Complex Capital
Maintenance Enterprise Fund (the "Capital Maintenance Fund")
7 pursuant to Section 111.136, Ordinance Code (the "Ordinance") to
8 provide for maintenance and upkeep of the Stadium and other venues
9 making up the Sports Complex (as defined in the Code). The City
10 allocated the two cent convention development tax funds (the
11 "Deposited Funds"), imposed and collected in accordance with
12 Chapter 764, Ordinance Code, to be deposited into the Capital
13 Maintenance Fund.
14 WHEREAS, the City has previously authorized, pursuant to the
15 Ordinance, the expenditures of certain funds at the Sports Complex
16 and set forth procedures and guidelines by which the Deposited
17 Funds may be allocated.
18 WHEREAS, the City and JJL wish to establish transparent and
19 efficient procedures for the distribut-ion and use of the Deposited
20 Funds as set forth in Amendment Number 10; Now, therefore,
21 BE IT ORDAINED by the Council of the City of Jacksonville:
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Section 1. Amendment Number 10 to Lease approved and
execution authorized. There is hereby approved, and the Mayor (or
24 his designee) and Corporation are hereby authorized to execute and
25 deliver, that certain Amendment Number 10 to the Lease by and
26 between City and JJL, in substantially the form attached hereto as
27 Second Revised Exhibit 1, labeled as "Second Revised Exhibit 1, Amd
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#10 to Lease btwn COJ & JJL, August 9, 2010 Finance" and
incorporated herein by this reference.
Section 2. Purpose. The purpose and intent of Amendment
31 Number 10 to the Lease is to provide procedures and guidelines for
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...
Substituted 8/10/10
the creation of a capital maintenance budget for the Sports
Complex, for advancement by JJL of monies for certain projects
subject to the Amendment, and for use of the Deposited Funds.
Section 3.
Waiving Provisions of Chapter 126, Ordinance
Code. Notwithstanding any provision to the contrary contained
therein and as a waiver of the provisions of Part 2 (Supplies,
Contractual Services And Capital Improvements) and Part 3
(Professional Services Contracts), Chapter 126 (Procurement Code),
Ordinance Code, the City of Jacksonville, through the Executive
Director of the Jacksonville Economic Development Commission, and
through the stadium Manager, may implement the provisions of
Amendment Number 10 to the Lease according to the procedures set
forth therein.
Section 4. Capital Expenditures Approved.
Notwithstanding
anything to the contrary herein, those certain expenditures at the
Sports Complex for the acquisition and installation of a point-of-
sale system upgrade and digital menu boards, replay systems, and
electronic signs, in an aggregate amount not to exceed
$2,470,695.50, are hereby approved for payment by the City with the
Deposited Funds subject to (a) Section 5 below and (b) the
limitations and provisions of sections 3. C and 3. D. of Amendment
Number 10.
Section 5. Oversight Department. The Jacksonville Economic
Development Commission ("JEDC") shall oversee the matters set forth
herein.
The Executive Director of the JEDC shall deliver to the
Council President for publication, and the District Council Member,
the proposed 5 year Sports Complex Capital Maintenance Improvement
Plan (the "Sports Complex Plan") required by paragraph 3A of the
lOth Amendment.
The JEDC Executive Director shall not approve.the
proposed Sports Complex Plan or any advance fund project by JJL
prior to the expiration of 30 days from the publication to the
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Substituted 8/10/10
1 Council. The Executive Director of the JEDC shall provide written
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notice to all Council Members of each project for which advance
funding has been approved for JJL pursuant to the provisions of
Amendment No. 10 within 3 business days. For fiscal year 2010-2011
only, the amount available for aqvanced funding will be $3,120,000
of which $2,470,695 is approved in the attached agreement leaving a
balance of $649,305. These amounts represent the 80% of the fiscal
year 2010-2011 CDT budgeted revenue available for JJL advance
9 funding as outlined in the "Fussell Amendment" attached hereto as
10 Exhibit 2. The amounts available for JJL advance funding as of
11 fiscal year 2011-2012 and thereafter shall be calculated as 70% of
12 the CDT budgeted revenue for the respective fiscal years.
13 Section 6. Effective Date. This Ordinance shall become
14 effective upon signature by the Mayor or upon becoming effective
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without the Mayor's signature.
Form Approved:

21 Legislation Prepared by Karen M. Chastain
22 G:\SHARED\LEGIS.CC\2010\sub\2010-493 Finance sub.doc
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2010-493
AMENDMENT NUMBER 10 TO LEASE BY AND BETWEEN
CITY OF JACKSONVILLE AND JACKSONVILLE JAGUARS, LTD.
This Amendment Number 10 to Lease (the "Amendment") is made effective the __ day of
---,------' 2010 (the "Effective Date"), between CITY OF JACKSONVILLE, a Florida municipal
corporation and political subdivision of the State of Florida, whose principal address is 117 West Duval
Street, Suite 400, Jacksonville, Florida 32202, Attn: Mayor (the "City") and JACKSONVILLE
JAGUARS, LTD., a Florida limited partnership, whose principal address is One.'Stadium Place,
Jacksonville, Florida 32202, and whose FEIN# is 59-3095655 ("JJL").
RECITALS
WHEREAS, the City is the owner of that certain facility currently known as "Jacksonville
Municipal Stadium" (pending completion of a naming rights agreement, herein defined as the "Stadium");
and
WHEREAS, the City has leased the Stadium to JJL for its operation of the Jacksonville Jaguars
NFL football team, pursuant to the terms and conditions set forth in that certain lease, as amended from
time to time, as more particularly described in Exhibit A (the "Lease"); and
WHEREAS, under Section 12A of the Initial Lease the City has obligations to provide for the
maintenance and upkeep of the Stadium; and
WHEREAS, pursuant to Section 111.136, Ordinance Code (the "Ordinance"), the City has
created the Sports Complex Capital Maintenance Enterprise Fund (the "Capital Maintenance Fund") to
provide funding to extend, enlarge, remodel, repair, improve, or maintain the Stadium, the Arena, and the
Baseball Grounds;
WHEREAS, the Ordinance provides that taxes on "transient rentals" authorized by s. 212.0305,
Florida Statutes, and s. 764.104(a)(3), Ordinance Code, are to be deposited into the Capital Maintenance
Fund (the "Deposited Funds");
WHEREAS, the City and JJL desire to amend the Lease reflect the agreed-upon efficient
procedures by which the Deposited Funds can be utilized.
NOW, THEREFORE, in consideration of the mutual promises herein, and other good and
valuable consideration, the receipt and adequacy of which is hereby acknowledged by each party, the City
and JJL agree as follows:
I. Recitals and Definitions. The above recitals are true and correct and are incorporated herein by
this reference. Capitalized terms not otherwise defined herein shall have the meaning as set forth in the
Lease.
2. Capital Maintenance Fund. The City and JJL acknowledge that the City has established the
Capital Maintenance Fund and dedicated the Deposited Funds to the Capital Maintenance Fund, to be
used exclusively for the purposes set forth in the Ordinance.
3. Procedures for Approving Expenditure of Capital Maintenance Fund. The City and JJL agree
that the procedures below will govern the process for obtaining approval of authorized projects and of
expenditure of the Deposited Funds. The parties understand and agree that JJL may advance its funds for
Second Revised Exhibit 1
Amd #10 to Lease btwn COJ & JLL
August 9, 2010 - Finance
Page 1 of 10
2010-493
the costs for purchase and performance of capital, repair and maintenance projects at the Stadium, and
receive reimbursement from the City from lawfully available funds within the Deposited Funds, so long
as the parties comply with the provisions set forth in this Amendment. Once such procedures have been
followed and the stated approvals granted, the expenditure of the Deposited Funds shall be deemed to
have been approved for all purposes.
A. Creation and Aporoval of Five Yeat. Capital Improvement Plan. No later than January 31
each year, the manager of the Stadium designated under Section 9 of the. Initial Lease (the
"Manager") shall prepare and submit a Five Year Sports Complex Capital Maintenance
Improvement Plan for the ensuing five (5) budget years that commences on October 1 of the
following fiscal year (the "CIP"). The Manager will recommend the priority of projects and the
project scope in the CIP, taking into consideration the highest priority being assigned to life
safety and code compliance projects. The Manager may recommend amendments to the CIP
during any fiscal year to address any changes necessary arising from tllen-emerging
circumstances. The CIP shall be submitted for approval to the City through the Executive
Director of the Jacksonville Economic Development Commission (the "JEDC") for approval in
the forthcoming City budget unless earlier approved; provided however, that Exhibit B hereto
shall serve as the first Five Year Sports Complex Capital Maintenance Improvement Plan. Once
approved by JEDC, the expenditure of the Deposited Funds for any projects contained in the CIP
shall have been conclusively authorized by all necessary City action, subject to the remaining
provisions of this Amendment. .
B. Procurement Procedures. In expending the approved funds, the procedures set forth in
this subsection shall be followed. Ordinance 2010-493-E approving this Amendment, and certain
provisions of the Lease, each provide a waiver to Chapter 126, Ordinance Code, for certain
procurements, and the City, JJL, and the Manager wish to assure that all of the procurements
made under this Amendment are done in a manner to maintain strong contr.ol, transparency, and
review over the procurement process in accordance with best practices and policies of the City.
Accordingly, the City, JJL, and Manager agree to the following procedures for procurements,
(whether such procurements are made by the Manager or by JJL), for which reimbursement will
be made, according to the procurement procedures dated April 29, 2009 and placed "bn file" with
the City's Legislative Services Division (the "Procurement Policy"). The parties understand and
agree that the Procurement Policy may b6 amended from time to time by the <City and the
Manager, and any such amendment also shall be placed "on file" with the Legislaiive Services
Division. To the extent necessary to effectuate the provisions of this Amendment, the City
hereby waives compliance with the terms of Chapter 126, Ordinance Code, for procurements
made in compliance with this Amendment.
C. Advance of Funds by JJL. After th'e CIP has been approved by the City, JJL, at its sole
option, may elect to advance. the funds for a specific approved Stadium project or projects from
the CIP. Such JJL election shall be in writing delivered to the Manager and to the Executive
Director of the JEDC, and shall constitute a commitment by JJL to advance the funds to pay the
approved costs of the specific approved project(s). JJL advanced funding shall be limited to 70%
of the convention development tax of the 2011-2012 fiscal year city budget beginning in fiscal
year 2011-2012. However, for fiscal year 2010-2011, the $2,470,695 requested in this agreement
shall be considered as part of the amount available for advanced funding, limited to 80% for
fiscal year 2010-2011. After confirming that JJL's election applies to approved proj.ect(s) within
the then-CIP, the Executive Director of the ]EDC shall authorize the Manager to proceed with the
specified project(s) in accordance with the Procurement Policy, and JJL shall advance the funds
for payment of the project. The Executive Director of the JEDC shall provide writien notice to
Second Exhibit 1
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Amd #10 to Lease btwn COJ & JLL
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2010-493
all Council Members of each project for which advance funding has been approved for JJL
pursuant to the provisions of Amendment '1 0 within 3 business days. The JEDC Executive
Director shall not approve the proposed CIP or any advance fund project by JJL prior to the
expiration of 30 days from the publication to the Council. Subject to the limitation set forth in
subsection D below, JJL shall be reimbursed following receipt by the Capital Maintenance Fund
of funds from the next fiscal year sufficient for reimbursement through collection of tax funds
imposed and collected in accordance with Chapter 764, Ordinance Code. Each fiscal year cycle
of reimbursements shall occur no more frequently than twice per year (on or alrout April 30 and
on or about September 30). The City, JJL, the Manager may enter into any memorandum of
understanding reasonably required to implement this Amendment, so long as any such
understanding is fully compliant with this Amendment and the Procurement Policy. :
D. Limitation of JJL Advances: Risk of Nonpayment. Notwithstanding anxthing to the
contrary in this Amendment, the City retains the right to spend any unobligated Deposited Funds
each fiscal year in compliance with the Capital Maintenance Fund requirements established by
the Ordinance (it being understood that the City's obligation to reimburse JJL for its advanced
funding for eligible CIP projects pursuant to this Amendment does not carry over beyond the
then-one fiscal year collection of Deposited Funds applicable to such JJL project). And further
notwithstanding anything to the contrary in this Amendment, the requirement of the City or the
Manager to reimburse JJL for its advances pursuant to this Amendment are expressly subject to,
and expressly limited by, the then-availability of funds (generated in the applicable fiscal year) in
the Deposited Funds.
E. FY 2009-20!0 Projects. The parties have approved certain projects for point-of-sale
system upgrade and digital menu boards, replay systems, and electronic signs, in an aggregate
amount not to exceed $2,470,695.50 (the "Project"). These projects are hereby approved for
payment by the City with the Deposited Funds as part of fiscal year 2010-201 I 80% maximum
auihorization, subject, however, to the limitations and provisions of sections 3.C and 3.D. above;
with the first payment made for the Project being from first available revenues in fiscal year
2010-2011, and to be made, subject to available funds, on or about April 20, 20!1 and on or
about September 30, 2011.
4. Representatives. All inquiries, requests, idStructions, authorizations and other communications
with respect to the matters covered by this Amendnient will be made to and by the City's Representative
or JJL's Representative, as the case may be. Nothing in this Paragraph shall be deemed to ,preclude the
City Representative and the JJL Representative froni including or delegating responsibility for matters set
forth in this Amendment to financial, legal, or other advisors. '
5. Further Assurances. The parties agree to cooperate and deliver any further documents or perform
any additional acts to accomplish the agreements set forth herein.
6. Miscellaneous. JJL and City, and the person(s) signing this Amendment on each party's behalf
represent and warrant to the other party that JJL and the City each has full right and authority to execute
and perform its obligations under the Lease as amended hereby, and that such person(s) are duly
authorized to execute this Amendment on each party's behalf without further consent or approval by
anyone. This Amendment and its approving ordinance is the entire agreement of the parties regarding
modifications of the Lease provided herein, supersedes all prior agreements and understandings regarding
such subject matter, may be modified only by a writing executed by the party against whom the
modification is sought to be enforced, and shall bind and benefit the parties and their respective heirs,
Second Revised Exhibit 1
Amd #10 to btwn CoJ & JLL
August 9, 2020 - Finance
Page 3 of
2010-493
legal representatives, successors and assigns. All other terms of the Lease remain unchanged and in full
force and effect and are hereby ratified and confirmed as of this Amendment date.
IN WITNESS WHEREOF, the parties have executed this Amendment No. 10 to Lease as of the
date set forth above.
ATTEST:
By:-------------
By:
-------------
ATTEST:

Neill W. McArthur, Jr.
Corporation Secretary
Form Approved:
By:-----------,-----
Office of General Counsel
JACKSONVILLE JAGUARS, LTD., a
Florida limited partnership
By: TDJ Football, Ltd., a Florida limited
partnership, its general partner
By: DAR Group Investments, Inc.,
a Florida corporation, its
general partner
By:

J. Wayne Weaver, President
CITY OF JACKSONVILLE, a
municipal corporation
By:

John Peyton, Mayor
In accordance with the Ordinance Code, of the City of Jacksonville, I do hereby certify that there
is an unexpended, unencumbered, and unimpounded balance in the appropriation sufficient to cover the
foregoing agreement; and that provision has been made for the payment of monies provided _iherein to be
paid.
Director of Finance
City Contract -------------------
Second Revised Exhibit 1
(J
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Amd #10 to Lease btwn COJ & JLL
August 9, 2010 - Finance
Page 4 of 10
(
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(
2010-493
EXHIBIT A
THE LEASE
That certain Lease By and Between The City of Jacksonville, Florida and Touchdown
Jacksonville, Ltd. dated September 7, 1993 (the "Initial Lease"); as amended by Amendment No. I to
Lease By and Between City of Jacksonville, Florida and Jacksonville Jaguars, Ltd., dated 1995; as further
amended by that certain Amendment No. 2 to Lease By and Between City of Jacksonville, Florida and
Jacksonville Jaguars, Ltd. Dated July 30, 1996; as further amended by that certain Amendment No. 3 to
Lease By and Between City of Jacksonville and Jacksonville Jaguars, Ltd. dated March II, !997; as
further amended by that certain Amendment Number 4 to Lease By and Between City of Jacksonville,
Florida and Jacksonville Jaguars, Ltd., dated June II, 1997; as further amended by that certain
Amendment Number 5 to Lease By and Between City of Jacksonville, Florida and Jacksonville Jaguars,
Ltd., dated September 6, 2002 ("Amendment No. 5"); as further amended by that certain Amendment
Number 6 to Lease By and Between City of Jacksonville, Florida and Jacksonville Jaguars, Ltd., dated
June 26, 2003 ("Amendment No. 6"); as further amended by that certain Amendment Number 7 to Lease
By and Between City of Jacksonville, Florida and Jacksonville Jaguars, Ltd., dated May 27, 2004; and as
further amended by that certain Amendment Number 8 to Lease By and Between City of Jacksonville,
Florida and Jacksonville Jaguars, Ltd., dated January 31, 2006; and as further amended by that certain
Amendment Number 9 to Lease By and Between City of Jacksonville, Florida and Jacksonville Jaguars,
Ltd., dated April 7, 2009 (collectively, the "Lease").
G:\SHARED\LEGIS.CC\20 1 0\sub\20 I 0-493 Finance 2nd Rev exh I Amd 10 v5.doc
5
Second Revised Exhibit 1
Amd #10 to Lease btwn COJ & JLL
August 9, 2010 - Finance
Page 5 of 10
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JJL #10 Amendment
Convention Development Tax
October 1,2010
2010/2011 Approved Budget
Budget
CDT Revenue 3,900,000
Transfer From Fund Balance 370,000
Total Revenue 4,270,000
JJL #1 0 (current request)
Baseball & Arena
JJL (Available for Jan. List)
2,470,695
1,150,000
649,305

Total Expenditures 4,270,000
Amendment-

January 31,2011 April 30 & Sept 30
Stad'1um CIP Reimbursement to JJL
Approved by Council Based on Available Cash
649,305
3,120,000

I ,
October 1,2011
201112012 Approved Budget
Budget
COT Revenue 4,000,000
0
Total Revenue 4,000,000
JJL #10 (70%) 2,800,000
Baseball & Arena 1,200,000
Total Expenditures 4,000,000
January 31, 2012
Stadium CIP
Approved by Council
2,800,000
/...--..,\
April 30 & Sept 30
Reimbursement to JJL
Based on Available Cash
2,800,000


1 For 2010111 Budget this proposal would appropriate 80% of the CDT budget to the Stadium (3,900,000 80%) $3,120,000

2 For 2011112 Budget and all following years JJL #10 limit would be 70% of the CY Budget (4,000,000 70%)
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ATTEST:
ORDINANCE 20 I 0-493-E
CERTIFICATE OF AUTHENTICATION
ENACTED BY THE COUNCIL
August 10,2010
ijOHN D. "JK"WEBB
COUNCIL P SIDENT
()
Exhibit A6-3 2010-2011 CIP
SMG - TU Center for the Performing Arts - Projected 5 year CIP "Facility Needs" Plan
Year 14 15 16 17 18 19
Calendar Year 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16
Description Comments
Estimated
Cost in 2011
Dollars
R&R Freq
in Years
Audio/Visual
A/V Support System 25,000 10 - 25,000 - - - -
Digital Signage future project 50,000 10 - 50,000
Televisions replace analog sets throughout 16,000 10 - 20,000 - - - -
-
Total Audio/Visual - 95,000 - - - -
Building Systems
Airhandling Equipment Major Replacement (34 AHU's x 7000, 17 splits x 3500 = 300,000) 75,000 5 - 75,000 - - - -
Airhandling Equipment Minor Replacement Periodic Repairs (compressors, major components) 25,000 1 25,000 25,000 25,000 25,000 25,000 25,000
Building Automation System (BAS) Upgrades Repairs 30,000 1 - 30,000 30,000 30,000 30,000 30,000
Building Automation System (BAS) Replacements Replacement 250,000 15 - 50,000 200,000 - - -
Boilers 2 130,000 20 - - - - - -
Chillers 1-770 ton 1-322 ton 300,000 20 - - - - - -
Chiller Pumps 3-replacement 15,000 25
Condenser water pumps 5-replacement 25,000 2
Condenser water lines repair and replacement 200,000 20
Cooling Towers 1 200,000 20 - - - - - -
Cooling Towers - Filtration 100,000 20 - - - - - -
Domestic Water - Pumps 10,000 15 - 10,000 - - - -
Domestic Water - Pressure Controls controls & drive for H2O 12,000 10 - - - - - -
Door Hardware (Locks, Passage Sets, Closers, etc..) 10,000 5 - 10,000 - - - -
Door Replacements 75,000 10 - - - - - -
Electrical Component Repairs & Replacements 10,000 1 - 10,000 10,000 10,000 10,000 10,000
Electrical Switch Gear & Transformers - Replace 2,500,000 30 - - - - - -
Electrical Equipment - General 25,000 1 - 25,000 25,000 25,000 25,000 25,000
Emergency Generator - repairs yearly repairs 4,500 1
Emergency Generator replacment 250,000 30 - - - - - -
Exhaust Fans and Roof Fans Periodic Repairs and Replacements - 15 year cycle 105,000 1 - 7,000 7,000 7,000 7,000 7,000
Fire Alarm System Software Upgrades, Server & Component Upgrades & Replacements 15,000 3 - - 15,000 - - 15,000
Fire Pump Replacement 250 hp pump 50,000 15 - - 50,000 - - -
Fire Valve Replacement 17,500 15 - - 17,500 - - -
Grease Traps 7,500 10 - - - - - -
Lighting - Exterior 5,000 1 5,000 5,000 5,000 5,000 5,000
Lighting - Interior 25,000 1 25,000 25,000 25,000 25,000 25,000
Mechanical Equipment - General 25,000 1 - 25,000 25,000 25,000 25,000 25,000
Overhead Doors 6 doors 30,000 1 - - - - - -
Plumbing Equipment - General 25,000 1 - 25,000 25,000 25,000 25,000 25,000
Plumbing - Flush Valves self-cleaning 30,000 15 - 30,000 - - - -
Pumps & Valves (PRVS) 6,000 7 - 6,000 - - - -
VFD hvac related if 25 - 30 hp or smaller 32,000 15 - 32,000 - - - -
Water Heaters 10,000 15 - 10,000 - - - -
Steam Traps Replacement traps 14,300 15
Steam lines (low pressure) repair and replacement 200,000 20
Total Building Systems - 25,000 400,000 459,500 177,000 177,000 192,000
Bowl Seating
Fixed Seating Refurbishment - Moran 146,800 15 - - 150,000 - - -
Fixed Seating Refurbishment - Jacoby 93,700 15 - 100,000 - - - -
Fixed Seating Refurbishment - Terry 30,450 10 - - - - - -
17,000 8 - - - - - -
Total Bowl Seating - - 100,000 150,000 - - -
1 of 4 1/24/2011
Exhibit A6-4 SMG TUCPA
SMG - TU Center for the Performing Arts - Projected 5 year CIP "Facility Needs" Plan
Year 14 15 16 17 18 19
Calendar Year 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16
Description Comments
Estimated
Cost in 2011
Dollars
R&R Freq
in Years
Exterior Finishes
Barriers (bollards / planters) 50,000 15 - 50,000 - - - -
Exposed Structural Steel - All 10 year warranty, 20 year expected 300,000 10 - - 300,000 - - -
Concrete Repairs 100,000 5 - - 100,000 - - -
Parking Lot Reseal / Restripe 100,000 5 - - 100,000 - - -
Total Exterior Finishes - - 50,000 500,000 - - -
FF&E
Audio Visual Equipment Dig Projector-75K, 5,000 3 - 75,000 - - 25,000 -
Building Signage & Graphics - Way Finding entry signage 100,000 5 - 100,000 - - - -
Compactors & Balers replace & purchase rentals 25,000 10 - - - - - -
Custom Trash Receptacles interior and exterior receptacles 15,000 15 - 15,000 - - - -
Event Equipment spotlight parts, dance floors 25,000 1 - 25,000 25,000 25,000 25,000 25,000
First Aid Equipment 10,000 10 - - - 10,000 - -
Forklifts 50,000 15 - - - - - -
Housekeeping Equipment carpet extractor, small floor scrubber, exterior sweeper 25,000 3 - 25,000 - - 25,000 -
Lifts boom, scissor, aerial lifts 30,000 15 - - - - - -
Office Equipment 20,000 10 - - - - - -
Operations Equipment bike rack, stanchion, tables, chairs, pipe/drape, etc. 25,000 1 - 25,000 25,000 25,000 25,000 25,000
Storage Equipment 25,000 20 - - - - - -
Trucks 50,000 10 - - - 50,000 - -
- - - - - -
Total FF&E - - 265,000 50,000 110,000 100,000 50,000
Food Service
Minor Equipment Replacements 25,000 2 - 25,000 - 25,000 - 25,000
Point of Sale 100,000 10 - 100,000 - - - -
Refrigeration & Freezers 50,000 20 - - - - - -
Total Food Service - 125,000 - 25,000 - 25,000
Handheld Radios & Communication
Handheld Radios & Accessories 30% of batteries + replace radios & acces. 5,000 1 - 5,000 5,000 5,000 5,000 5,000
Trunking Systems - Replacement 2003 last 25,000 10 - - 25,000 - - -
Total Handheld Radios & Communication - - 5,000 30,000 5,000 5,000 5,000
Interior Finishes
Dressing Rooms 100,000 15 100,000
Glass - General Replacement terrace, clubs, etc.. 10,000 1 - 10,000 10,000 10,000 10,000 10,000
Lobby Finishes 250,000 15 - - - - - -
Other Finishes carpets, tiles, wallcoverings, basement catering 25,000 1 - 25,000 25,000 25,000 25,000 25,000
Stage Finishes 500,000 20 - - - - - -
Restroom Renovations 1st floor 200,000 15 - 200,000 - - - -
Theatre - Jacoby Flooring, floor painting, misc finishes 75,000 10 - 25,000 - - - -
Theatre - Moran Flooring, floor painting, misc finishes 125,000 10 - 25,000 - - - -
Theatre - Terry Flooring, floor painting, misc finishes 25,000 10 - 25,000 - - - -
- - - - - -
Total Interior Finishes - - 410,000 35,000 35,000 35,000 35,000
2 of 4 1/24/2011
SMG - TU Center for the Performing Arts - Projected 5 year CIP "Facility Needs" Plan
Year 14 15 16 17 18 19
Calendar Year 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16
Description Comments
Estimated
Cost in 2011
Dollars
R&R Freq
in Years
Network and Computer Systems
Antivirus Software city provided 2,000 1 - - - - 2,000 -
Computers 15 workstations w/ monitor or laptop 18,000 3 - - - 18,000 - -
Data Infrastructure Replaced Fiber and CAT 5 Enhancements - 10 - - - - - -
Network Software Licensing city provided 10,000 3 - - - - 10,000 -
Network Equipment routers, voice bundle, firewall, etc. 5,500 1 - - - - 5,500 -
Printers & Peripherials 75 total replaced every 3 years 30,000 3 - - - - 30,000 -
Servers phone system, Ticketmaster, etc. 12,000 5 - - - - 12,000 -
Switches Cisco switches 7,500 5 - - - - 7,500 -
Wireless and related equipment Xirrus and related WiFi equipment 10,000 5 - - - - 10,000 -
Total Network and Computer Systems - - - - 18,000 77,000 -
Scoreboards / Broadcast
Display & Components - Replacement 125,000 10 - - - - - -
- - - - - -
Total Scoreboards - - - - - - -
Security System & Access Control
Access Control System - Install 100,000 x - 150,000 - - - -
Cameras - Security 100,000 5 100,000 - - 100,000 - -
Computers, Server & Components 15,000 3 - - - - 15,000 -
Monitors & Controls 6,000 3 - - - - 6,000 -
Software Upgrades 25,000 3 - - - - 25,000 -
Re-key 50,000 10 - - 50,000 - - -
Total Security System & Access Control - 100,000 150,000 50,000 100,000 46,000 -
Sound System
Assistive Listening Devices 10,000 10 - - 10,000 - - -
Computers & Components sound boards - theatres 50,000 5 - 50,000 - - - -
Theatre - Sound System line array - speakers & amps 250,000 15 - - 250,000 - - -
Concourse Sound System infrastructure, speakers, etc.. 30,000 15 - - 30,000 - - -
Monitor System speakers on stage for musicians 125,000 15 - 125,000 - - - -
- - - - - -
Total Sound System - - 175,000 290,000 - - -
Telecommunications
Fiber Infrastructure 50,000 15 - 50,000 - - - -
Handsets 5 - - - - - -
Phone System Replacement includes handsets 50,000 15 - - - - - -
Total Telecommunications - - 50,000 - - - -
Vertical Transportation
Freight Elevators - - - - - - -
Cab Interior Finish Refinishing 20,000 10 - - - 20,000 - -
Code Compliance Upgrades 30,000 10 - - - 30,000 - -
Refurbishment 80,000 15 - - - 80,000 - -
Passenger Elevators - - - - - -
Cab Interior Finish Refinishing 15,000 5 - - - 15,000 - -
Code Compliance Upgrades 15,000 10 - - - 15,000 - -
Refurbishment modernization 40,000 15 - - - 40,000 - -
Total Vertical Transportation - - - - 200,000 - -
3 of 4 1/24/2011
SMG - TU Center for the Performing Arts - Projected 5 year CIP "Facility Needs" Plan
Year 14 15 16 17 18 19
Calendar Year 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16
Description Comments
Estimated
Cost in 2011
Dollars
R&R Freq
in Years
Waterproofing
Drains - Roof 100,000 20 - - - - - -
Roof Replacement annual maintenance 250,000 30 - - - - - -
Waterproofing 25,000 1 - 25,000 25,000 25,000 25,000 25,000
- - - - - -
Total Waterproofing - - 25,000 25,000 25,000 25,000 25,000
Other (All estimated costs)
Window Tinting 50,000 10 - 50,000 - - - -
Food Service Development 75,000 75,000 - - - - -
Undeveloped Area Development 75,000 75,000 - - - - -
Total Other (All estimated costs) 150,000 50,000 - - - -
Totals 275,000 1,900,000 1,589,500 695,000 465,000 332,000
4 of 4 1/24/2011
SMG - Prime Osborne Convention Center - Projected 5 year CIP "Facility Needs" Plan
Year 24 25 26 27 28 29
Calendar Year 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16
Description Comments
Estimated
Cost in 2011
Dollars
R&R Freq
in Years
Audio/Visual
A/V Support System 75,000 10 - 75,000 - - - -
A/V Support System - General Bldg halls and ball rooms 100,000 10 - 100,000 - - - -
Digital Signage video walls 50,000 5 - 50,000
Televisions replace analog sets throughout 24,000 10 - 24,000 - - - -
-
Total Audio/Visual - 249,000 - - - -
Building Systems
Airhandling Equipment Major Replacement (65 FCU's x 4000, 8 RTU x 35K = 540K) 15 year replacement 200,000 5 - 70,000 130,000 - 200,000 -
Airhandling Equipment Minor Replacement Overall replacement 25,000 1 75,000 25,000 25,000 25,000 25,000 25,000
Building Automation System (BAS) Upgrades Repairs 30,000 1 - 30,000 30,000 30,000 30,000 30,000
Building Automation System (BAS) Replacements Replacement 250,000 15 - - - - - 250,000
Boilers 3 195,000 20 - - - 200,000 - -
Chillers 3-400 ton 1-100 ton 600,000 20 - - - - - -
Chilled Water Pump 24,000 2 24,000 24,000
Cooling Towers 1 800,000 20 - - - - - -
Cooling Towers - Filtration 100,000 20 - - - - - -
Condenser Water Pump 12,000 15
Domestic Water - Pumps 10,000 15 - - - - - -
Domestic Water - Pressure Controls controls & drive for H2O 12,000 10 - 12,000 - - - -
Door Hardware (Locks, Passage Sets, Closers, etc..) 15,000 5 - - - - - -
Door Replacements 150,000 10 - 50,000 50,000 50,000 - -
Electrical Component Repairs & Replacements 10,000 1 - 10,000 10,000 10,000 10,000 10,000
Electrical Switch Gear & Transformers - Replace 2,500,000 30 - - - - - -
Electrical Equipment - General 25,000 1 - 25,000 25,000 25,000 25,000 25,000
Emergency Generator replacement 250,000 30 - - - - - -
Exhaust Fans and Roof Fans Periodic Repairs and Replacements 10,000 1 - 10,000 10,000 10,000 10,000 10,000
Exterior Lighting replace fountain light fixtures 20,000 20 - 20,000 - - - -
Fire Alarm System Software Upgrades, Server & Component Upgrades & Replacements 15,000 3 - 200,000 15,000 - - 15,000
Fire Pump Replacement 100 hp pump 40,000 15 - 40,000 - - - -
Fire Valve Replacement 28,000 15 - 28,000 - - - -
Grease Traps 2,250 10 - - - - - -
Lighting - Exterior (Fountain Lighting-2011) 5,000 1 20,000 5,000 5,000 5,000 5,000
Lighting - Interior replace 875w metal halide lighting in halls A & B w/ T-5 fluourescent 25,000 20 25,000 25,000 25,000 25,000 25,000
Mechanical Equipment - General 25,000 1 - 25,000 25,000 25,000 25,000 25,000
Overhead Doors 11 doors, 3 concession shutters 30,000 1 - - - - - -
Plumbing Equipment - General 25,000 1 - 25,000 25,000 25,000 25,000 25,000
Plumbing - Flush Valves self-cleaning 30,000 15 - 30,000 - - - -
Pumps & Valves (PRVS) 80 total 3,000 7 - - - - - -
VFD 24,000 10 - - 24,000 - - -
Water Heaters 22,500 10 - - 22,500 - - -
-
-
Total Building Systems - 75,000 645,000 445,500 430,000 404,000 445,000
Exterior Finishes
Barriers (bollards / planters) 250,000 15 - - - - - -
Exposed Structural Steel - All gates, escalator canopies 200,000 10 - - - - - -
Concrete Repairs SEZ 25,000 5 - - 25,000 - - -
Parking Lot Reseal / Restripe 500,000 5 - - - - - -
Total Exterior Finishes - - - 25,000 - - -
1 of 4 1/24/2011
Exhibit A6-5 SMG POCC FACILITY NEEDS
SMG - Prime Osborne Convention Center - Projected 5 year CIP "Facility Needs" Plan
Year 24 25 26 27 28 29
Calendar Year 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16
Description Comments
Estimated
Cost in 2011
Dollars
R&R Freq
in Years
FF&E
Audio Visual Equipment 50,000 3 - - 50,000 - - 50,000
Building Signage & Graphics - Way Finding 50,000 5 - - - - - -
Compactors & Balers replace & purchase rentals 50,000 10 - 50,000 - - - -
Custom Trash Receptacles 100,000 15 - - - - - -
Event Equipment tables, chairs, tensa, etc 10,000 1 - 10,000 10,000 10,000 10,000 10,000
First Aid Equipment 20,000 10 - - - - - -
Forklifts 100,000 15 - 50,000 - - - -
Housekeeping Equipment 50,000 3 - 50,000 - - 50,000 -
Lifts 150,000 15 - - - - - -
Office Equipment 25,000 10 - - - - - -
Operations Equipment bike rack, etc.. 25,000 1 - 25,000 25,000 25,000 25,000 25,000
Storage Equipment 25,000 20 - - - - - -
Trucks 50,000 10 - - - - 50,000 -
Utility Vehicles 12 year cycle 36,000 1 - 36,000 - - - -
Total FF&E - - 221,000 85,000 35,000 135,000 85,000
Food Service
Major Equipment Replacements 50,000 5 - 50,000 - - - -
Minor Equipment Replacements 20,000 1 25,000 20,000 20,000 20,000 20,000 20,000
Point of Sale System 100,000 15 - 100,000 - - - -
Refrigeration & Freezers walk-ins 200,000 20 - - - - - -
- - - - - - -
Total Food Service - 25,000 170,000 20,000 20,000 20,000 20,000
Handheld Radios & Communication
Handheld Radios & Accessories 30% of batteries + replace radios & acces. 5,000 1 - 5,000 5,000 5,000 5,000 5,000
Trunking Systems - Replacement 2003 last 25,000 10 - - 25,000 - - -
Total Handheld Radios & Communication - - 5,000 30,000 5,000 5,000 5,000
Interior Finishes
Acoustical Ceiling Tile ballrooms 100,000 10 - 25,000 25,000 50,000 - -
Ballroom Finishes - 10 - 50,000 50,000 - - -
Concourse Finishes - 10 - - - - - -
Floor Finishes 50,000 5 - - - - - -
Glass - General Replacement 25,000 1 - - - - - -
Lobby Finishes 75,000 10 - - - - - -
Meeting Room Finishes 200,000 10 - - - - - -
Other Finishes 75,000 1 100,000 75,000 75,000 75,000 75,000 75,000
Restroom renovations 2nd floor 100,000 15 - 50,000 50,000 - - -
- - - - - - -
Total Interior Finishes - 100,000 200,000 200,000 125,000 75,000 75,000
Landscape & Turf Related
Irrigation - Pump Station - Exterior Landscape 2 - 50 hp exterior pumps with controls 100,000 15 - - - - - -
Landscape - Irrigation Automation 10,000 5 - - - - - -
Pond Fountains 25,000 15 - - - - - -
Total Landscape & Turf Related - - - - - - -
2 of 4 1/24/2011
SMG - Prime Osborne Convention Center - Projected 5 year CIP "Facility Needs" Plan
Year 24 25 26 27 28 29
Calendar Year 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16
Description Comments
Estimated
Cost in 2011
Dollars
R&R Freq
in Years
Network and Computer Systems
Antivirus Software city provided 2,500 1 - - - - - 2,500
Computers 40 workstations w/ monitor or laptop 36,000 3 - - - 36,000 - -
Data Infrastructure Replaced Fiber and CAT5 Enhancements 150,000 10 - 150,000 - - - -
Network Software Licensing city provided 25,000 3 - - - - - 25,000
Network Equipment routers, voice bundle, firewall, etc. 5,500 1 - - - - - 5,500
Printers & Peripherials 10 total replaced every 3 years 10,000 1 - - - - - 10,000
Servers phone system, Ticketmaster, etc. 67,500 5 - - - - - 67,500
Storage 25,000 5 - - - - - 25,000
Switches Cisco switches 40,000 5 - - - - - 40,000
Wireless and related equipment Xirrus and Related WiFi equipment 25,000 5 - - - - - 25,000
Total Network and Computer Systems - - 150,000 - 36,000 - 200,500
Scoreboards / Broadcast
Computers, Servers & Components 20,000 7 - - - - - -
Control Room Upgrades small control room for displays and hall video board 75,000 7 - - - - - -
Display & Components - Replacement Hall A Video Board 400,000 5 - - - - - -
Software upgrades 5,000 5 - - - - - -
- - - - - -
Total Scoreboards - - - - - - -
Security System & Access Control
Access Control System - Install 500,000 x - 500,000 - - - -
Barriers (bollards / planters) 100,000 5 - - - 100,000 - -
Cameras - Security 80,000 5 25,000 - 55,000 - - -
Computers, Server & Components 15,000 3 - - 15,000 - - 15,000
Monitors & Controls 5,000 3 - - 5,000 - - 5,000
Software Upgrades 5,000 5 - - 5,000 - - -
Re-key 75,000 10 - 75,000 - - - -
Total Security System & Access Control - 25,000 575,000 80,000 100,000 - 20,000
Sound System
Assistive Listening Devices 10,000 10 - - - - 10,000 -
Cable & Terminations 50,000 10 - - - - 50,000 -
Computers & Components 20,000 10 - - - - 20,000 -
Concourses - Sound System speakers & amps 100,000 10 - - - - 100,000 -
- - - - - - -
Total Sound System - - - - - 180,000 -
Telecommunications
Fiber Infrastructure 75,000 10 - 75,000 - - - -
Handsets 1 - 5,000 5,000 5,000 5,000 5,000
Phone System Replacement includes handsets 50,000 15 - - - - - -
Total Telecommunications - - 80,000 5,000 5,000 5,000 5,000
3 of 4 1/24/2011
SMG - Prime Osborne Convention Center - Projected 5 year CIP "Facility Needs" Plan
Year 24 25 26 27 28 29
Calendar Year 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16
Description Comments
Estimated
Cost in 2011
Dollars
R&R Freq
in Years
Vertical Transportation
Escalators - - - - - - -
Code Compliance Upgrades 20,000 10 - - 20,000 - - -
Refurbishment 50,000 15 - - 50,000 - - -
Freight Elevators - - - - - - -
Cab Interior Finish Refinishing 10,000 10 - 10,000 - - - -
Code Compliance Upgrades 15,000 10 - - 15,000 - - -
Refurbishment 40,000 15 - - 40,000 - - -
Passenger Elevators - - - - - - -
Cab Interior Finish Refinishing 30,000 5 - - 30,000 - - -
Code Compliance Upgrades 30,000 10 - - 30,000 - - -
Refurbishment modernization 80,000 15 - - 80,000 - - -
Total Vertical Transportation - - 10,000 265,000 - - -
Waterproofing
Drains - Roof 150,000 20 - - - - - -
Roof Replacement extends 5 year warranty 4,000,000 30 - - - - - -
Waterproofing 25,000 1 - 25,000 25,000 25,000 25,000 25,000
- - - - - - -
Total Waterproofing - - 25,000 25,000 25,000 25,000 25,000
Other (All estimated costs)
Concesiion Build-Out exhibit hall & first coast room 150,000 x - 150,000 - - - -
Door Replacement west concourse & courtyard exterior entrance 100,000 x - - 100,000 - - -
Fixed Seating Replacement 3000 375,000 x - - - 375,000 - -
Glass - West Concourse west concourse top 140,000 x - - - - 140,000 -
- - - - - - -
Total Other (All estimated costs) - 150,000 100,000 375,000 140,000 -
Totals 225,000 2,480,000 1,280,500 1,156,000 989,000 880,500
4 of 4 1/24/2011
RitzTheater
CurrentStaffingLevel:7fulltimeemployeesand4,400parttimehours
FinancialInformationbyrevenue/expenselineitem
FiscalYear
2010Actuals
FiscalYear
2011Actuals
FiscalYear
2012Budget
Revenue
ENTRANCEFEES 6,446 6,635 6,500
ORGANIZEDEVENTCHARGES 7,392 2,127 7,000
TICKETSALES 66,171 138,439 120,000
RENTALOFCITYFACILITIES 14,703 7,831 10,000
TECHNICALSUPPORT 21,051 15,376 18,000
CONCESSIONCOMMISSIONS 814 1,266 1,000
CONCESSIONSALES 3,102 3,182 4,500
MISCELLANEOUSSALESANDCHARGES 7,968 4,788 5,000
TotalRevenue 127,649 179,644 172,000
Expenditures
SALARIES 306,010 321,500 329,542
EMPLOYERPROVIDEDBENEFITS 83,449 92,248 104,116
PROFESSIONALSERVICES 9,870 38,000 20,500
EMPLOYEETRAVEL/TRAINING 1,706 0 0
ITD/TELECOMEXPENSESINTERNAL 49,095 65,143 38,656
LEGALCOUNSELINTERNAL 3,977 5,520 3,214
COPYING/PRINTING/POSTAGE 37,285 37,627 43,002
PLANTRENEWALINTERNAL 2,436 10,240 10,240
GENERALLIABILITYINSURANCE 1,862 1,820 2,062
MISCELLANEOUSINSURANCE 27,848 22,069 20,632
REPAIRSANDMAINTENANCE 29,009 9,658 10,000
REPAIRANDMAINTENANCESUPPLIES 2,003 1,193 3,500
ADVERTISINGANDPROMOTION 43,811 70,020 70,000
ADT/GUARDSERVICE 54,810 42,282 11,681
MISCELLANEOUSSERVICES&CHARGES 183,242 263,209 254,773
CREDITCARDFEES 875 1,483 900
OFFICESUPPLIESOTHER 2,251 3,884 2,000
FOOD 6,998 9,087 15,000
FURNITURE&EQUIPMENTUNDER$1,000.00 1,627 3,500 3,500
OTHEROPERATINGSUPPLIES 8,369 7,487 5,000
DUES,SUBSCRIPTIONS&MEMBERSHIPS 2,470 3,064 2,425
IMPROVEMENTSOTHERTHANBUILDINGS 7,689
TotalExpenditures 859,002 1,016,724 950,743
CitySupport 731,353 837,081 778,743
Exhibit D4 Ritz Financials
Ritz Theatre and Museum: ALL EVENTS FY 2009-2010
October
1: Spoken Word
2: Amateur Night
3: Jazz Jamm
9: Black Expo Opening Reception
10: The Celebration of Life Benefit Concert
15: Florida Humanities Event
November
5: Youth Leadership Jax In Living Color Day
5: Spoken Word
6: Amateur Night
7: Jazz Jamm
15: Ultimate Experience Fashion Show
17: The Color Purple Cast Party
19: "Through Our Eyes 2009" Exhibit Opening
20: Amateur Night Semifinals
December
3: Ike Williams Viewing
3: Spoken Word
4: Amateur Night FINALS
5: Jazz Jamm
6: Diamond Awards
19: Ritz Holiday Tapestry Concert
27: Community Kwanzaa Event
January
2: Jazz Jamm
7: Spoken Word
8: Amateur Night
9: Najee Concert
21: Place Matters Jacksonville Human Rights Commission Forum
23: Edward Waters College UNCF Evening of the Stars
February
4: Spoken Word
5: Amateur Night
6: Jazz Jamm
13: Rachelle Ferrell Concert
19: Queen Nur's Storytelling
20: Black History Oratorical Competition
25: Panel of Pros Black Athletes & Coaches Forum
27: Ritz Jazz Orchestra Concert
March
4: Spoken Word
5: Amateur Night
6: Jazz Jamm
9: Toastmasters Meeting
13: Morris Brown College Tour & Reception
19: Amateur Night Semifinals
23: Toastmasters Meeting
26: African American History Town Hall Meeting
April
1: Spoken Word
2: Amateur Night
3: Jazz Jamm
11: Miss & Teen USA Pageant
13: Toastmasters Meeting
16: Passion for Fashion Show
17: Women of Color Cultural Fndn. Teen Scholarship Pageant
24-25: Cathedral Arts Project Annual Recitals
27: Toastmasters Meeting
28: Jax Urban League 3rd Annual 3E Summit
29: Leadership Jacksonvillle Event
Exhibit F2 Ritz Events
Ritz Theatre and Museum: ALL EVENTS FY 2009-2010
May
1: Jazz Jamm
4: Toastmasters Meeting
6: Spoken Word
7: Amateur Night
16: Ritz Voices Concert
18: Toastmasters Meeting
June
3: Spoken Word
4: Amateur Night
5: Jazz Jamm
8: Toastmasters Meeting
12: Dangerous Curves Total Woman Fashion Show
12: Ritz Jazz Society Meeting
15: Florida Humanities Council Mtg
17: Jacksonville Urban League Luncheon
18: Amateur Night Semifinals
19: Ritz Jazz Society Meeting
22: Toastmasters Meeting
25: US Bahamas Underground Network To Freedom Reception
26: Ritz Jazz Society Film Series: "A Day in Harlem"
26: Ritz Jazz Orchestra Concert
July
1: Spoken Word
19: Ritz Jazz Society Meeting
13: Toastmasters Meeting
16: Moody Family Reunion Reception
22: Jacksonville Urban League Operation Brightside Pizza Party
27: Toastmasters Meeting
29: Feeding Dreams Campaign Kickoff
August
5: Spoken Word
6: Play - "Saved On Sunday"
9: Jax Urban League Headstart Orientation
10: Jax Urban League Headstart Orientation
11: Jax Urban League Headstart Orientation
12: Jax Urban League Headstart Orientation
13: Jax Urban League Headstart Orientation
10: Toastmasters Meeting
24: Toastmasters Meeting
25: Step Back - 50 Years In Time
26: The Caucus: Voices of the Future
28: Civil Rights Film Festival
September
2: Spoken Word
3: Amateur Night
4: Jazz Jamm: Pieces of a Dream
14: Toastmasters Meeting
27: Children's Milk Party
28: Toastmasters Meeting
TOTAL EVENTS 99
Total IN HOUSE Ritz-Presented Events 50
Total LEASED/RENTAL Events 21
Total Co-Sponsored/Community Events or Mtgs 28