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Supplier Name:

Supplier Location: Evaluation Date: Conducted By:

Vendor No:

Preliminary Supplier Evaluation

GENERAL EVALUATION INSTRUCTIONS


Purpose
This Preliminary Supplier Evaluation (PSE) is to assess the supplier's technology and ability to produce a quality product to Southco's standards.

Application

To evaluate a supplier prior to awarding a contract or adding to approved supplier list.

Please complete this form and fax to at fax number by

PLEASE SEND AN UP-TO-DATE COPY OF YOUR ORGANIZATION CHART. PLEASE SEND A PROPOSED OR CURRENT FLOW DIAGRAM OF A PRODUCT OF THE SAME TYPE.

Form 1315 Rev. C 21-JAN-04

PRELIMINARY SUPPLIER EVALUATION


COMPANY OVERVIEW
SUPPLIER NAME: SUPPLIER ADDRESS: CITY, STATE, ZIP CODE: SUPPLIER WEB ADDRESS: TITLE CEO/PRESIDENT QC MANAGER PLANT MANAGER PROD. CONTROL PROCESS ENGR. PRODUCT ENGR SALES OTHER 1 ARE YOU ISO-9001:2000 CERTIFIED? IF YES, SEND COPY OF CERTIFICATE. IF NO, PLANNED DATE? NUMBER OF EMPLOYEES? NAME E-MAIL ADDRESS PHONE NO. YEARS IN POSITION YEARS AT CO.

REGISTRAR? AVG. YRS SERVICE?

FACILITY SIZE (SQ FT)?

3. EMPLOYEE TURNOVER RATE(%)? MANAGEMENT 4. UNION REPRESENTATION? 5 YOUR CURRENT PLANT UTILIZATION?

HOURLY

IF YES, NAME AND EXPIRATION DATE? % IMPACT OF SOUTHCO QUOTED BUSINESS ON YOUR PLANT? DAYS PER WEEK?

6. HOW MANY SHIFTS PER DAY DOES YOUR PLANT NORMALLY WORK? 7. HOW LONG HAVE YOU BEEN IN THE BUSINESS YOU ARE QUOTING ON? 8. WHAT TYPE OF PRODUCTS DO YOU MANUFACTURE? 9. LIST YOUR PRIMARY IN-HOUSE MANUFACTURING PROCESSES:

Note: If you are a non-U.S. company and will ship to a U.S. Southco facility, you must complete the C-TPAT Survey (Form 1315d) and return it along with Form 1315.

PLEASE NOTE:
CALIBRATION OR GAGE SUPPLIERS STOP HERE. THOSE WHO ARE NOT ISO 17025 ACCREDITED MUST COMPLETE SOUTHCO FORM 1315a AND RETURN WITH THIS SURVEY. SUPPLIERS ACCREDITED TO ISO 17025 MUST RETURN A CURRENT COPY OF THEIR CERTIFICATE WITH THIS FORM. HEAT TREAT SUPPLIERS STOP HERE AND COMPLETE FORM 1315b

* If ISO 9001:2000 Registered - The remainder of this form does not need to be completed.
10. DO YOU CURRENTLY MANUFACTURE PARTS FOR THE AUTO INDUSTRY? 11. WHAT ARE THE TYPICAL TOLERANCES WITH WHICH YOU WORK? 12. WHAT ARE THE TYPICAL MATERIALS YOU UTILIZE? YES NO

Form 1315 Rev. C 21-JAN-04

CURRENT CUSTOMERS

PPM

CURRENT CUSTOMERS

PPM

NOTE: - % = PERCENT OF TOTAL VOLUME PPM = RETURN + SCRAPPED + SORTS + REWORKS) X 1,000,000 / RECEIPTS 13. STANDARD LEAD-TIME TO PPAP PARTS? WEEKS

QUALITY SYSTEM
Question
1. Is the supplier familiar with the following: * PPAP? * Containment? * Lab Accreditation? * Corrective Action System? * Prototype? 2. Does the supplier use a disciplined problem solving method? 3. Is there a planning process consistent with the elements of APQP? 4. Does the supplier perform internal quality audits?

Y/N

Examples
PPAP manual / packages Control Plan / Procedure ISO 17025, A2LA Internal System Documentation 8D, five step Design Reviews, FMEA's, Control Plans, Timing Charts, Checklists Frequency, Documentation, Corrective actions

Notes

PROCESS CONTROL
Question
1. Are all interrelated processes in-house? 2. Are control plans revised for product and process changes or when processes are found to be unstable or non-capable? 3. Does the supplier utilize defect prevention methods? 4. Work area chean and well organized?

Y/N

Examples
Flow Diagram Control Plans compared to product and process SPC Charts updated SPC, Error Proofing, Visual controls Adequate lighting

List Examples and Exceptions

Process Steps Receiving Raw Material Material Identifications Nonconforming Material In-Process Final Inspection Product Rework Preventative Maintenance Tools & Equipment Calibration

State Control Plan / Inspection Criteria

Verification/Effectiveness

Form 1315 Rev. C 21-JAN-04

DESIGN CONTROL
Question
1. Does the supplier have the capability to design products? 2. Capable of Electronic Data Transfer? 3. Does the supplier have a comprehensive prototype program? 4. Is the supplier capable of converting prototype tools for production?

Y/N

Examples
CAD / CAM Transfer Data Prototype Lab Converted Tools

Notes

Do you build your own tools? Do you perform your own tool maintenance?

If yes, What percentage? If yes, What percentage?

PURCHASING
Question
1. How do you qualify your suppliers? 2. How do you rate your suppliers?

State Plan / Procedure

Verification/Effectiveness

FINANCIAL STABILITY
Question
1. Have you declared bankruptcy or changed majority ownership in the last 3 years?

State Details

2. List your current ratio, % revenue into R&D, and % growth in last 5 yrs

HANDLING, STORAGE, PACKAGING, & DELIVERY


Question
1. Does the supplier currently deliver orders to the US, UK, and Asia?

Y/N

Examples
Documentation

Notes

Question
1. What are the supplier's current shipping methods? 2. What is the supplier's current inventory management system? 3. How many days of finishd product inventory is on hand? 4. What process assures that your production capacities are not oversold? 5. What type of packaging and labeling do you currently utilize?

State Plan / Procedure

Verification/Effectiveness

TRAINING
Question
1. How does the supplier cover for absenteeism? 2. How does the supplier train replacement employees? 3. How does the supplier deal with internal language barriers? 4. How is the effectiveness of the training verified?

State Plan / Procedure

Verification/Effectiveness

Form 1315 Rev. C 21-JAN-04

PRELIMINARY SUPPLIER EVALUATION


SUMMARY & RESULTS (SOUTHCO USE ONLY)
QUESTION I II III IV V VI QUALITY SYSTEM PROCESS CONTROL DESIGN CONTROL PURCHASING HANDLING, STORAGE, PACKAGING, & DELIVERY TRAINING EFFECTIVE DEFICIENT

SOURCING RECOMMENDATION
DO NOT SOURCE Reason:

SOURCE Comments:

DATE: Quality Engineer DATE: Supply Chain DATE: Global Sourcing Manager (for all new suppliers)

Form 1315 Rev. C 21-JAN-04