Printing from Your PC: A Quick Reference Guide for Students

Marygrove College Printing Policies and Procedures:
• As part of the technology fee, each Marygrove student is entitled to print up to 100 pages for free per semester. After 100 pages, the cost will be $.10 per page. o To add additional funds to your printing account, go to the Business Office, room LA 120. To enable this printing system each student must log on to an on-campus computer using his/her Marygrove user name and password – the same user name and password used for ISIDORE and Marygrove email. o ISIDORE is the name for Marygrove's electronic portal, a "gateway" to Blackboard, WebAdvisor, Outlook Email, and other online student services. It is very important that you remember to LOG OFF of the computer when you are finished working. This will protect your privacy as well as your printing account. Students may view their printing histories and available funds by clicking on the Printer Accounting Balance link on ISIDORE (http://isidore.marygrove.edu). o To report an error in your account or problems with printing, send an email to helpmeprint@marygrove.edu.

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Printing from MS Word 2003:
It is a good idea to click the Print Preview tool on the Standard toolbar before you print—or choose Print Preview from the File menu—to display each page as it will look when printed. To exit the Print Preview function, click 1. 2. . Click on the File menu and select Print. The Print dialog box will display. Under Page range, indicate the page(s) that you want to print by clicking on All or Current page. You can also select a range of pages by clicking on Pages and typing the page range in the box. For example, if you want to print pages 3 through 6, you would type 3-6 in the box. Also, if you want to print more than one copy, go to the box under Copies and click on the arrow to select the number of copies. Finally, click OK.

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Printing from MS PowerPoint 2003:
From the File menu, select Print. The Print dialog box will appear. Under Print range, indicate the slide(s) you want to print by clicking on All or Slides. Under Print what, click on the down arrow and then choose Slides, Handouts, Notes Pages, or Outline View. a. Slides – This option prints a single slide per page. b. Handouts – This selection gives you the option of 2, 3, 4, 6, or 9 mini slides per page. Note that if you choose 3 slides per page, each slide will have several horizontal lines next to it for notes. c. Notes Pages – Each page includes one slide and the corresponding speaker notes. d. Outline View – This prints out all the text from your presentation in an outline format; no pictures are included. 4. Finally, click OK. 1. 2. 3.

Printing from the Internet:
Following are some tips to help you print more efficiently from sources on the Internet. These tips assume you are using the Microsoft Internet Explorer web browser. Look for printer-friendly version Many websites provide you with a link to go to a “printer-friendly version” of the site. This is especially important on web sites that have a lot of advertising or extraneous content on the screen. The printer-friendly version will ensure that the material you want to print will be reformatted to come out clearly on a printed page.

Print Preview The Print Preview function displays an image of the web page as it will appear on paper. It also tells you how many pages the printed document will be. To use print preview, click on the File menu, then select Print Preview. Print Preview Toolbar:

Print the document

Print options

See other pages

Zoom In/Out

Select a Smaller Portion for Printing You can print a smaller portion of a web page rather than printing out the entire page by selecting only the text you want. 1. To select – or highlight – the text you wish to print, click at the beginning or the end of the text, hold down the left mouse button, and then drag over the text. Release the left mouse button to end the selection. The selected text will be highlighted in black. Click on the File menu and select Print. The Print dialog box will display. Under Page range, click on Selection. Finally, click Print.

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Copy and Paste to MS Word You can also use the text selection procedure explained above to copy and paste portions of the web page into Microsoft Word. 1. To select – or highlight – the text you wish to print, click at the beginning or the end of the text, hold down the left mouse button, and then drag over the text. Release the left mouse button to end the selection. The selected text will be highlighted in black. Click on the Edit menu and select Copy. Open Microsoft Word. Click on the Edit menu and select Paste. Click on the File menu and select Print. The Print dialog box will display. Under Page range, indicate the page(s) that you want to print by clicking on All or Current page. You can also select a range of pages by clicking on Pages and typing the page range in the box. For example, if you want to print pages 3 through 6, you would type 3-6 in the box. Also, if you want to print more than one copy, go to the box under Copies and click on the arrow to select the number of copies. Finally, click OK.

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Printing from Frames Some websites use frames to display their content. Frames separate the screen into two (or more) independent windows. If you are not careful when printing from a website with frames, you may print out the wrong frame; that is, your printout will only be a portion of what you see on the screen. • To ensure you are printing the correct frame, select it and then print as you normally would. To select a frame, simply click somewhere within it. • If you are not sure you have selected the correct frame, you can go to the File menu, select Print Preview, and change the frame option from “As laid out on screen” to “Only the selected frame.”

Once you make that selection, the frame you want should be displayed in full on the Print Preview screen. Alternatively, you can skip the Print Preview and go directly to Print from the File menu, click on Options tab, and then choose “Only the selected frame.”

Printing from an Electronic Database:
InfoTrac/GaleGroup Databases (General Reference Center Gold, Expanded Academic ASAP, etc.) 1. 2. Click located to the left of the article text. This will format the article for printing, and the Print dialog box will display. Under Page range, indicate the page(s) that you want to print by clicking on All or Current page. You can also select a range of pages by clicking on Pages and typing the page range in the box. For example, if you want to print pages 3 through 6, you would type 3-6 in the box. Also, if you want to print more than one copy, go to the box under Copies and click on the arrow to select the number of copies. Finally, click Print.

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OCLC FirstSearch Databases (WilsonSelectPlus, ERIC, MLA, PsycInfo, etc.) HTML Format: 1. Click on the link View Full Text in HTML format to view the complete article in plain text. 2. Follow the aforementioned instructions entitled Printing from Frames. PDF Format: 1. Click on the link View Full Text in PDF format to view the complete article with original formatting and graphics. 2. Follow the procedure for printing from the Adobe Acrobat reader as explained below.

Printing Adobe Acrobat (.pdf) files:
When viewing a .pdf file with Adobe Reader 6.0 the Page Options Toolbar appears at the bottom of the window. This shows the number of pages and provides tools to navigate within the file. Page Options Toolbar:

First Page

Previous Page

Next Page

Last Page

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Click the Print icon located on the Acrobat Reader toolbar:

The Print dialog box will display. 2. Under Page range, you can indicate the page(s) that you want to print by clicking on All, Current page, or Current View. (The Current View option prints only the portion of the current page that is visible on the screen without scrolling up or down.) You can also select a range of pages by clicking on Pages from and typing the numbers of the first and last pages you want to print. Finally, click Print.

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