Professional Documents
Culture Documents
Introduction
A general ledger is a formal ledger that contains a company’s accounting records.
To make the General ledger functional, setup the chart of accounts, fiscal
calendars, legal entities, and currencies. The chart of accounts is a list of main
accounts and financial dimensions that are allowed by one or more account
structures.
Fiscal calendars specify what time period financial data is posted, while currency
setup determines which currencies are available for business transactions.
This course explains how to work with the chart of accounts and its multiple
dimensions. These dimensions may be used to track profits, cost centers, and
other important financial information.
1-1
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Financials I in Microsoft Dynamics® AX 2012
Currency Setup
In Microsoft Dynamics AX, all currencies are provided by default. The
currencies are loaded the first time a user opens the General ledger parameters
form.
To view currencies click General ledger, click Setup, click Currency, and then
click Currencies.
Only one currency can represent the Triangulation currency. By default, the EUR
currency is selected as the Triangulation currency. To change the Triangulation
currency, you must first clear the Reference currency for triangulation check
box on the EUR record in the Currencies form. Then, you can select the
Reference currency for triangulation on the desired currency.
1-2
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Chapter 1: General Ledger Setup
• $ - U. S. dollar
• € - Euro
Field Description
Currency
The unique identifier – a code of up to three characters –
for the selected currency.
Examples:
• USD- U.S dollar
• EUR - Euro
• CAD - Canadian dollar
Name A description of the currency. This is typically printed
on checks and other documents.
Examples:
• U.S dollar
• Euro
• Canadian dollar
Symbol Typically used on reports
Example: $
Currency The standard code of the currency as defined by the
Code International Organization for Standardization (ISO).
1-3
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Financials I in Microsoft Dynamics® AX 2012
This setup allows the display of financial information in a currency other than
the default company currency in forms and reports. This conversion is
completed by double-clicking the Currency converter in the Status bar in these
forms.
1. Click General ledger, click Setup, click Currency, and then click
Currencies.
2. Select a currency.
3. Select the Conversion check box to enable a currency for
conversion.
4. Specify the currency's symbol before or after an amount, in the
Prefix or Suffix fields.
HINT: Enter a space before the currency symbol to separate the currency
amount and the symbol.
1. On the status bar, click the Currency field to open the Currency
converter form.
2. Select any of the currencies that have been set up for conversion in
the Currency converter form.
3. Enter the date used for the conversion in the Date of rate field.
4. Click a currency to select the new currency.
1-4
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Chapter 1: General Ledger Setup
The Currency converter form will automatically close, and the Currency field
on the status bar displays the new currency. All the forms, inquiries, and reports
that originally displayed amounts in the company's currency now display the
currency selected.
Rounding Option - Enter the unit for rounding amounts, such as 0.10 or 1.00.
Rounding Method - Select the rounding convention that applies to the number
to the right of the round-off unit that is entered in the Rounding rule text box:
NOTE: The value in the General round-off field affects all values in all modules.
1-5
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Financials I in Microsoft Dynamics® AX 2012
Currency Gender
Currency Gender is used for Spanish speaking countries to define the gender
printed on checks and reports. Select Feminine if the selected currency has a
feminine gender and the gender is used on checks and reports.
The default value for this field is Masculine, which, in effect, means no gender.
1-6
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Chapter 1: General Ledger Setup
1-7
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Financials I in Microsoft Dynamics® AX 2012
NOTE: A currency pair can only exist once and entering a reciprocal pair is not
supported in the the system. Therefore, if you already have USD to EUR set up,
you cannot create a EUR to USD currency pair for the same exchange rate type.
The system will calculate the reciprocal rate automatically if it cannot find the
exact currency pair during the translation conversion. If you only have USD to
EUR set up and you are entering a transaction amount in EUR in a legal entity
where USD is the accounting currency, the system will first look for the exact
currency pair in the rate type used by the ledger: EUR to USD. If not found, the
system will then look for USD to EUR and calculate the reciprocal rate.
1-8
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Chapter 1: General Ledger Setup
NOTE: Because the same currency can have several rates, the posting date
determines the rate applied.
For example:
For each ledger, define main accounts to account for changes in exchange rate
loss or gain. Perform the following steps to set up ledger and currency specific
exchange rate loss/gain accounts:
1-9
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Financials I in Microsoft Dynamics® AX 2012
NOTE: This setup can also be completed from the General ledger Setup >
Ledger form if different gain/loss accounts are not required for each currency.
Denomination Currencies
Add the currencies that are denominated as the triangulation currency and should
be triangulated through the triangulation currency during the currency conversion
process.
1-10
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Chapter 1: General Ledger Setup
Reporting Currency: This is the monetary unit of measure used to record the
converted monetary value of economic transactions in ledger accounts for
financial and management reporting purposes.
For example:
A primary company entity is located in the United States, and a subsidiary entity
is located in Canada. To see financial reports in the Canadian (CAD ) currency,
the system uses the exchange rates defined in the Exchange rates form to
convert USD to CAD amounts.
1. On the status bar, click the Currency field to open the Currency
converter form.
2. Select any of the currencies that have been set up for conversion in
the Currency converter form.
3. Enter the date used for the conversion in the Date of rate field.
4. Click a currency to select the new currency.
The Currency converter form automatically closes, and the
Currency field on the status bar displays the new currency. All the
screens, inquiries, and reports that originally showed amounts in the
company's currency display the new currency.
NOTE: When you change the display currency, the default currency of a
company does not change. Also, this is not a global change; it does not affect any
other users in the company, nor does it change the original transaction. It is also
meant to be an estimate of the amount in the selected currency.
1-11
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Financials I in Microsoft Dynamics® AX 2012
Ken is the Controller for Contoso Entertainment USA (CEU). CEU uses US
dollars as the company's default currency. CEU recently gained a new customer
located in South Africa and uses the South African Rand (ZAR). Transactions for
this currency should be tracked to two decimal places. As of April 1, 2011, 12.35
USD equals 100 ZAR.
After some research, Ken has found that the following posting accounts should
be set for the new currency.
Field Value
Realized Loss 801300
Realized Profit 801500
Unrealized Loss 801400
Unrealized Profit 801600
Challenge Yourself!
1. Set up the South African Rand (ZAR) posting accounts and rounding
options.
2. Set up the exchange rate.
3. Convert the ZAR Quotation unit to 100.
1. To set up the currency and specify the posting accounts and rounding
options, follow these steps:
o Open the Currencies form and enter a general rounding rule.
o Open the Currency revaluation accounts form, and set
appropriate main accounts.
Step by Step
Perform the following steps to set up the currency rounding options:
1. Click General ledger, click Setup, click Currency, and then click
Currencies.
2. Highlight the Currency ZAR.
1-12
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Chapter 1: General Ledger Setup
1. Click General ledger, click Setup, click Currency, and then click
Currency revaluation accounts.
2. Select ceu as the Ledger.
3. Highlight the Currency ZAR.
4. In the Realized gain line, enter 801500 in the Main account field.
5. In the Realized loss line, enter 801300 in the Main account field.
6. In the Unrealized gain line, enter 801600 in the Main account field.
7. In the Unrealized loss line, enter 801400 in the Main account field.
8. Click Close to close the form.
Perform the following steps to set up the exchange rate. Every currency requires
one exchange rate entry with a blank date.
1. Click General ledger, click Setup, click Currency, and then click
Currency exchange rates.
2. In the Exchange rate type field, select Default in the drop down list.
3. Click the Add button.
4. In the Start Date field, click the calendar icon.
5. Select 04/01/11.
6. In the Exchange rate field, enter 12.3500
1-13
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Financials I in Microsoft Dynamics® AX 2012
Both fiscal year and periods can be set up by the following measurements of
time:
• Years
• Months
• Days
The periods and fiscal year feature is very useful for the preparation and
reconciliation of periodic and yearly accounts
For example: Fixed assets may require two calendars one for auditing purposes
and one for tax purposes. Having multiple calendars allows you to run parallel
depreciations.
Before posting transactions, a new fiscal year must be divided into periods as
transactions cannot post unless a period is created for the posting date.
1-14
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Chapter 1: General Ledger Setup
Scenario
Phyllis, the Accounting Manager, wants to define calendars for different
purposes and share them across different ledgers without having to create them in
each legal entity.
1. Click General ledger, click Setup, and then click Fiscal Calendar.
2. Click the New fiscal calendar button.
3. Enter the name of the calendar to be created in the Calendar field.
4. Enter a description of the fiscal calendar in the Description field.
This description may print on reports.
5. Enter the Start and End dates of the initial fiscal year in the
appropriate fields.
6. Enter a Fiscal year name of the initial fiscal year to be associated
with this fiscal calendar.
7. Enter the Length of the period and the Unit of the periods. These
fields work together to determine how many periods will be created.
8. Click the Create button.
NOTE: There will always be an Open and Closing period created along with the
number parameters specified in the Length of the Period and the Unit fields.
1-15
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Financials I in Microsoft Dynamics® AX 2012
Example:
1-16
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Chapter 1: General Ledger Setup
NOTE: There is no Period status control on the Fiscal Calendar form. This is
because when you are sharing a calendar across multiple legal entities, all legal
entities may not be ready to be closed at the same time. Therefore, you control
the period status on a per-legal entity basis, in their ledger (General ledger >
Setup > Ledger > Ledger calendar).
NOTE: It is also possible to create multiple closing periods. This provides the
ability to track internal button external audit adjustments (for example) in
separate periods.
1-17
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Financials I in Microsoft Dynamics® AX 2012
Ken, the Controller for Contoso Entertainment USA (CEU), must create a new
fiscal year. CEU has a fiscal year that begins on July 1, and is divided into one-
month periods.
Challenge Yourself!
Create the fiscal year calendar for 2012, which begins on July 1, 2011.
1. In the Fiscal calendars form, click the New fiscal calendar button
to create the fiscal year for 2012.
2. Select the period length of one month.
Step by Step
1. Click General ledger, click Setup, and then click Fiscal Calendar.
2. Click the New fiscal calendar button.
3. Enter FIS-2012 in the Calendar field.
4. Enter Fiscal Year 2012 in the Description field.
5. In the Start of fiscal year field, enter 7/1/2011.
6. In the End of fiscal year field, enter 6/30/2012.
7. Enter 2012 in the Fiscal year name field.
8. In the Length of period field, enter 1.
9. In the Unit field, click the arrow to select Months.
10. Click the Create button to create the year.
11. Click Close to close the form.
1-18
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Chapter 1: General Ledger Setup
Date Intervals
Create and manage date intervals that can be used in financial statements and
reports. Date intervals allow you to create dynamic dates. When you use date
intervals, you can set up predefined periods when you run financial statements.
Date intervals can also be used when setting up an allocation rule.
Scenario
Ken, the Controller at Contoso Entertainment USA (CEU), runs a dimension
statement every month. Instead of entering the dates every time he runs the
report, he selects a date interval.
The date interval automatically fills in the start date and the end date. Therefore,
Ken does not have to specify the start date and the end date when he runs the
dimension statement.
1-19
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Financials I in Microsoft Dynamics® AX 2012
1-20
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Chapter 1: General Ledger Setup
NOTE: The Calculation date field is equal to the system date. Changing the
system date, (File > Tools > Session Date), will change all the values in the
Date calculation area of the form accordingly.
Field Value
Before Year
Start/End Start
+/- 1
Days, months, years and periods Years
Calculation date 3/13/2012
Starting point 1/1/2012
After adjustment 1/1/2012
Field Value
Before Year
Start/End Start
+/- -1
Days, months, years and periods Years
Calculation date 3/13/2012
Starting point 1/1/2012
After adjustment 1/1/2012
1-21
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Financials I in Microsoft Dynamics® AX 2012
NOTE: If the +/- field and Days, Months, Years or periods field is empty, the
After adjustments field equals the starting point value.
The following examples are of the After field and the Start/End
field.
Field Value
After adjustments 4/17/2012
After Fiscal year
Start/End Start
From date 1/1/2012
Field Value
After adjustments 4/17/2012
After Quarter
Start/End End
From date 6/30/2012
1-22
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Chapter 1: General Ledger Setup
Reason Codes
Reason codes are standardized codes that can be used in various transaction types
or changes to field values to provide background data about the transaction. For
example, auditors or managers frequently want to see reasons recorded for
various transactions such as reversals.
When you use standard reason codes instead of transaction text, you have
guidelines for which codes to select from. Standard reason codes also allow
management and auditors to analyze transaction history by specific reason.
Reason codes can be used with the following:
• General ledger
• Accounts payable
• Accounts receivable
• Bank
1-23
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Financials I in Microsoft Dynamics® AX 2012
1-24
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Chapter 1: General Ledger Setup
3. Clear the Ledger check box. You can delete a Reason code only if
no account types are associated with it. If the Reason code has been
selected for use from another module, clear the other Account type
check boxes or view the Reasons form from Basic to clear all
Account type check boxes.
4. Click the delete icon.
5. Click Yes in the Confirm deletion dialog box.
Financial Dimensions
Financial dimensions have the following characteristics:
Scenario
Ken, the Controller at Contoso Entertainment USA, must analyze company
figures from a perspective other than only ledger accounts. Ken wants to make
reports and sales statistics inquiries based on cost centers and departments.
Therefore, he decides to set up dimensions as a supplement to voucher and
account numbers.
1-25
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Financials I in Microsoft Dynamics® AX 2012
1-26
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Chapter 1: General Ledger Setup
Click the Financial dimension values button in the Financial dimensions form
to enter detailed values.
NOTE: Depending on your selection in the Select the level of dimension value to
display field, some fields will not be available
Field Description
Dimension Displays the financial dimension value for the dimension
Value selected in the Dimension details form
Description The description for the financial dimension value.
1-27
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Financials I in Microsoft Dynamics® AX 2012
Field Description
Select the Select the level of the financial dimension value to display. If
level of you select Shared value, fields that can be shared between a
dimension chart of accounts and a company are displayed. You can the
value to values for a specific chart of accounts or legal entity by
display selecting Chart of accounts or Companies.
If you select Chart of accounts, some fields will not be
available and you can override the shared information for the
selected chart of accounts.
If you select Companies, some fields will not be available,
you can override the shared information for the selected
company, and additional fields specific to the selected
company will be displayed.
Field Description
Active from Enter or select the date that the financial dimension value
is active from. If you leave it blank then it uses the
beginning of time.
Active to Enter or select the date that the financial dimension value
is active to. If it is left blank, it uses the end of time.
Suspended Select this check box to prevent all postings to the
selected financial dimension value.
You cannot suspend a financial dimension value that is
assigned as a budget group account on another account.
Owner Select the employee number for the employee who is
responsible for this financial dimension value.
Group Enter a group dimension name. This can be used to
Dimension group specific financial dimension values into the same
dimension value when you consolidate legal entities.
This field is available only when Shared value is
selected in the Select the level of dimension value to
display field.
Calculate total Select this check box to sum up amounts from one or
from multiple more dimension values.
dimension values This field is available only when Shared value is selected
in the Select the level of dimension value to display field.
1-28
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Chapter 1: General Ledger Setup
Field Description
Do not allow Select this check box to prevent a user from manually
manual entry entering a value for this financial dimension in journals.
This field is available only when Shared value is
selected in the Select the level of dimension value to
display field.
Companies
If Companies is selected in the Select the level of dimension value to display
field, Financial Statement Formatting and Cost accounting tabs become
available.
The following describes how to use each of the fields in the expanded Financial
Statement Formatting tab:
Field Description
Invert sign Select this check box to hide the minus sign on the
financial statement report when this financial dimension
is represented. Typically, revenue and expenses are
displayed in both credit and debit balances so that credit
balances have a minus sign and debit balances have no
sign. When this check box is selected, the minus sign in
front of revenue on the report is not displayed.
Column Select the column number that the financial dimension is
printed to when the financial statement is printed.
You can define how many columns will be used to print
a single column definition. For example, if you enter a 2
in the Number of columns field in the Financial
statement form, for a definition that shows the current
balance, the balance for this financial dimension will be
printed in 2 columns.
Bold Select to print the selected financial dimension in bold
type on the financial statement.
Italics Select to print the selected financial dimension in italic
type on the financial statement.
Line above Select to precede the selected financial dimension with a
blank line on the printout of the financial statement.
Line below Select to follow the selected financial dimension with a
blank line on the printout of the financial statement.
Underline text Select to underline the text when the selected financial
dimension is printed on the financial statement.
Underline Select to underline the amounts when the selected
amount financial dimension is printed on the financial statement.
1-29
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Financials I in Microsoft Dynamics® AX 2012
The following table describes how to use each of the fields in the expanded Cost
accounting tab:
Field Description
Blocked for cost Select this check box to prevent a user from entering a
transactions cost transaction in Cost accounting for this financial
dimension.
Blocked for Select this check box to prevent a user from entering a
service service transaction in Cost accounting for this financial
transactions dimension.
Blocked for Select this check box to prevent a user from entering a
distribution distribution in Cost accounting for this financial
dimension.
Blocked for Select this check box to prevent a user from entering an
allocation allocation in Cost accounting for this financial
dimension.
Field Description
Template ID Enter an identification for the template.
Template percentages and Enter the percentage to apply to the
dimension values distribution.
Financial dimensions Select the dimension to use with the
percentage to apply to the distribution.
1-30
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Chapter 1: General Ledger Setup
• Ledger accounts
• General ledger transactions
• Accounts Receivable transactions
• Customers
• Accounts Payable transactions
• Vendors
For example, customer 4037 may be set up by department and cost center
dimensions. When a sales order is created for customer 4037, the defined
dimensions are populated on the sales order automatically, but the values can be
changed.
Throughout Microsoft Dynamic AX, you can separate data in different ways by
using dimensions. For example, you can attach a department number to each
transaction and then run a query that shows balances by department code.
1-31
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Financials I in Microsoft Dynamics® AX 2012
Challenge Yourself!
Help Phyllis enter the necessary dimension validation options for account
605110.
Step by Step
1-32
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Chapter 1: General Ledger Setup
Financial dimension sets are used to calculate balances during the posting
process. Balances can also be scheduled for calculation or manually updated.
Balances are stored based on the financial dimension set and are calculated based
on the option to calculate with posting or batch schedule. Financial dimension
sets also drive the data displayed in the Trial balance list page.
The order in which financial dimension sets are considered in reporting effect
how transactions are sorted and fields are presented. For example, the set
Department and Cost center indicates that the Department dimension type is
first and Cost center second. Therefore, the considered financial set is the
composite of Department and Cost center. Department amounts are presented
first and Cost center amounts are presented second.
The defined financial dimension set can be used alone or in pairs when inquiring
or reporting on financial transactions. The selection of a primary and secondary
financial dimension set is considered when presenting the results. The secondary
financial dimension set details the figures of the primary dimension set. The
selection of a secondary financial dimension set is limited to focuses that do not
share a dimension type with a primary dimension set. Therefore, if the primary
dimension set is the composite of Main account and Department, these cannot
be select in the secondary financial set.
Scenario
Sara, the Chief Financial Officer (CFO) at Contoso Entertainment USA (CEU),
must:
To view the sales revenue for all departments in CEU, Sara decides to create a
dimension set that consists of ledger accounts and departments dimensions.
1-33
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Financials I in Microsoft Dynamics® AX 2012
Period Allocations
Allocation is the process of distributing monetary amounts to one or more
accounts or account and dimension combinations.
1-34
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Chapter 1: General Ledger Setup
• Basis
• Fixed percentage
• Fixed weight
• Spread even
Allocations also provide the ability to allocate across multiple companies, also
known as Intercompany allocations.
Scenario
Phyllis, the Accounting Manager at Contoso Entertainment USA (CEU), creates
a new Intercompany allocation rule for Electric Utilities to distribute overhead
utility expense to each department based on fixed percentages. The rule is for the
new fiscal year that begins on January 1, 2012. Because Phyllis does not want the
new rule to be used until then, she enters 01/01/2012 as the start date for the rule.
Because CEU typically reviews its allocation rules every fiscal year, Phyllis
enters 12/31/2012 as the end date for the rule.
Phyllis enters detailed notes about the basis and reasons for the allocation rule.
Phyllis then selects the Microsoft® Word template that was implemented when
CEU experienced an audit review to document the allocation rule completely.
When Phyllis has finished writing the document, she attaches a copy of it to the
rule. Anyone who wants additional information about the rule can open the
document or print an Allocation rules definition report.
• The General settings dictate which fields are available in the rule
tabs.
• The Source data for the allocation is also known as the allocation
pool.
• The Destination defines how the results of the allocation calculation
must be distributed to the destination distribution lines.
• Offset entries balance the destination distribution lines.
1-35
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Financials I in Microsoft Dynamics® AX 2012
1. Click General ledger, click Setup, click Posting, and then click
Ledger allocation rule.
2. Click the New button to create a new rule.
3. Enter the Rule as identification.
4. Enter a Description of the rule.
5. Optionally select the Effective start date and Effective end date for
the rule.
6. Select the Active check box, if the allocation rule is available to be
processed.
1. From the Ledger allocation rule form, select the General tab.
2. Review or change settings from the Overview tab in the
Identification and Administration sections.
3. View the Date last run, which displays the date when a user last
processed the allocation rule and created distributions.
1-36
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Chapter 1: General Ledger Setup
1-37
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Financials I in Microsoft Dynamics® AX 2012
1. From the Ledger allocation rule form, select the Source button.
2. Click New to create a new record.
3. From the Field setting list select to allocate from an Account or
account Dimension combination.
4. If Financial dimension is selected in the Field setting field, select a
Financial dimension.
1-38
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Chapter 1: General Ledger Setup
1-39
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Financials I in Microsoft Dynamics® AX 2012
1. From the Ledger allocation rule form, select the Offset tab.
2. In the Offset account from field, select where to find the offset
account.
o Source: The allocation process will use the respective account
defined in source.
o User specified: The allocation process will use the offset
account value specified.
3. If the Offset account from is set to User specified, select the Offset
account.
4. In the Offset dimension from field, select where to find the offset
account.
o Source: The allocation process will use the respective dimension
value that was defined in source.
o User specified: The allocation process will use the specified
offset dimension value.
1-40
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Chapter 1: General Ledger Setup
Scenario
Phyllis runs the Allocation rules definition report that details the allocation rules
for the current year. The report contains details about each rule including the rule
ID, description, From/To account number and dimension combinations, effective
start and end dates, calculation method details, usage information, and other
setup information.
1-41
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Financials I in Microsoft Dynamics® AX 2012
3. Click OK to print.
Scenario
Phyllis runs an allocation proposal without posting it to review the allocation
results and the detailed distributions that will be created based on the allocation
rule used. If the results are accurate, Phyllis posts the entry.
Perform the following steps to use the Process allocation request form to create
an allocation journal.
1-42
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Chapter 1: General Ledger Setup
7. Click OK.
NOTE: The Date last run field displays the last date a user processed an
allocation rule and created distribution lines.
1-43
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Financials I in Microsoft Dynamics® AX 2012
Summary
The General ledger setup course describes the initial setup to start working with
Microsoft Dynamics AX financials. The course provides basic introductions to
set up:
1-44
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Chapter 1: General Ledger Setup
1. What effect does the value in the General round-off field have on the values
in Microsoft Dynamics AX 2012?
3. Is it possible to post activity that uses a date for which a period has not been
created?
( ) Yes
( ) No
1-45
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Financials I in Microsoft Dynamics® AX 2012
6. Which allocation method defines how and in what proportion the source
amounts are distributed to the various destination lines, by referring to
balances in other account-dimensions?
( ) Basis
( ) Fixed percentage
( ) Fixed weight
( ) Spread even
1-46
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Chapter 1: General Ledger Setup
1.
2.
3.
1-47
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Financials I in Microsoft Dynamics® AX 2012
Solutions
1. What effect does the value in the General round-off field have on the values
in Microsoft Dynamics AX 2012?
MODEL ANSWER:
3. Is it possible to post activity that uses a date for which a period has not been
created?
( ) Yes
(•) No
MODEL ANSWER:
Reason codes are standardized codes that can be used in various transaction
types or changes to field values to provide background data about the
transaction.
6. Which allocation method defines how and in what proportion the source
amounts are distributed to the various destination lines, by referring to
balances in other account-dimensions?
(•) Basis
( ) Fixed percentage
( ) Fixed weight
( ) Spread even
1-48
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement