CITY OF HARTFORD
 
Date:
 September 29, 2014
 To:
 Distribution
From:
 H. Patrick Campbell, Chief Auditor
HP
Telephone:
 860.757.9951
 Subject:
 Special Review of Purchasing and Financial Activities Relating to the Proposed Hartford Municipal Office Building As a result of an inquiry we received regarding the timing of purchasing/financial data and reports relating to the proposed Hartford Municipal Office Building (HMOB), we performed a special review of related activities. The following is a timeline of actions and activities relating to the proposed HMOB.  November 1, 2013 Invitation to respond RFR #: 5464 for One Government Center: Municipal Office Building This Request for Qualifications (RFQ) invites Qualified Respondents to submit proposals describing in detail their technical, managerial and financial qualifications to design, develop and structure financing, and manage the operation of a municipal office building. The response date and time is December 2, 2013 at 2:00 p.m.  November 20, 2013 Section 2: Scope of Work
 – 
 Revised 11/20/2013 One Government Center: Municipal Office Building Request for Qualifications RFR# 5464 December 2, 2013 Proposal for the City of Hartford RFP #; 5464 One Government Center Municipal Office Building
 – 
 Gilbane, JCJ Architecture, CV Properties LLC Proposal to provide Phase 1 services for the development, financing, design, construction and management of a Municipal Office Building for the City of Hartford. December 16, 2013 RFQ #5464 Selection Committee Rating Form and Final Selection
INTERDEPARTMENTAL
 
MEMORANDUM
 
 
 2 December 18, 2013 Award letter to Gilbane. The following terms and conditions are in the letter.
 
This award is contingent to EEO Certification, tax status, final scoping/pricing and form of Contract.
 
Do not initiate work until a contract has been executed. February 6, 2014 First draft of contract. March 24, 2014 Invoices for payment submitted by CV Properties LLC for $497,000. Paid as follows: Invoice #603 $165,667 Dated March 24, 2014 Approved for Payment April 3, 2014 Paid June 2, 2014 Invoice #605 $165,667 Dated April 17, 2014 Approved for Payment May 28, 2014 Paid June 2, 2014 Invoice #608 $165,666 Dated May 6, 2014 Approved for Payment May 28, 2014 Paid August 18, 2014 April 2014 HMOB Hartford, CT
 – 
 The Study of the Hartford Municipal Office Building Volume 1 CV, JCJ Architecture, Gilbane May 19, 2014 Contract Approval May 20, 2014 Contract Execution May 29, 2014 Purchase Order #20145218-00, CV Properties LLC, $497,000 for Architectural Services, Professional
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